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Home My WebLink About03/24/09MARCH 24, 2009 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 24, 2009, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, and Watkins (4). Mayor Paxton was absent (1). MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for February 21St, March 3rd and March 10th, 2009, be waived and that the minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). RESOLUTION SPENDING OF FEDERAL ECONOMIC RENEWAL GRANTS Commissioner Watkins read the following resolution, seconded by Commissioner Abraham, in full: 2009 RESOLUTION ON THE SPENDING OF FEDERAL ECONOMIC RENEWAL GRANTS TO THE CITY OF PADUCAH, KENTUCKY A RESOLUTION OF THE CITY OF PADUCAH URGING THAT ANY ECONOMIC RECOVERY PLAN FUNDS PROVIDED TO THE CITY OF PADUCAH BY THE FEDERAL GOVERNMENT BE SPENT BY THE CITY ON GOODS AND SERVICES MADE OR PERFORMED IN THE UNITED STATES WHEREAS, the economic downturn is having a critical impact on everyday Americans who are struggling to maintain or find jobs in an increasingly difficult environment, and WHEREAS, Congress and President Obama are planning a taxpayer -sponsored economic recovery package that will provide billions of dollars to help economically devastated cities and states immediately provide jobs to millions of out -of -work Americans through considerable infrastructure rebuilding, green energy projects and other projects that will require manufactured components; and WHEREAS, our taxpayer dollars should be spent to maximize the creation of American jobs and restore the economic vitality of our communities; and WHEREAS, any domestically produced products that are purchased with economic recovery plan monies will immediately help struggling American families and will help stabilize our greater economy; and WHEREAS, any economic recovery plan spending should — to every extent possible — include as an objective the expenditure of economic recovery funds to buy materials, goods and services for projects from companies that are produced within the United States, thus employing the very workers that pay the taxes for the economic recovery plan spending in the first place. NOW, THEREFORE, BE IT RESOLVED, that the City of Paducah will spend such funds wherever possible on products and services that are made or performed in the United States of America. That this resolution shall take effect upon adoption as provided by law. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). APPOINTMENTS PADUCAH GOLF COMMISSION Mayor Pro Tem Kaler made the following reappointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint Rick Loyd as a member of the Paducah Golf Commission. This term will expire March 26, 2013." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the recommendation of Mayor Paxton in reappointing Rick Loyd as a member of the Paducah Golf Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). MARCH 24, 2009 PADUCAH-McCRACKEN COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY Mayor Pro Tem Kaler made the following reappointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint William Robert Johnston as a member of the Paducah -McCracken County Industrial Development Authority Board. This term will expire March 24, 2013." Commissioner Watkins offered motion, seconded by Commissioner Gault, that the Board of Commissioners approve the recommendation of Mayor Paxton in reappointing William Robert Johnston as a member of the Paducah -McCracken County Industrial Development Authority Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). MOTIONS R & F DOCUMENTS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Insurance: a) J & L Plumbing b) Kincaid Electric Inc. C) Jim Steele Construction d) Wilkins Construction Company Inc. — Parks Department e) Wilkins Construction Company Inc. — Concrete Program f) Wilkins Construction Company Inc. — General Liability 2. Contracts/Agreements: a) EWR/Simply Mulch One -Year Contract Extension (2008-2-7394) 3. Deeds: a) 314 North 14th Street — (M.O. # 1436) 4. GPEDC, City of Paducah, & McCracken County for Riverport West Final Phase (2007-9-7328) Documents Included Are: • Pre -Closing Documents • Lenders Loan Closing Documents • Title Documents • Purchase Closing Documents — Final Phase Acquisitions • Post -Closing Documents 5. Oath of Office for Mayor William F. Paxton 6. Notice of Called Meeting for Monday and Tuesday, March 9th & 10th, 2009 BIDS WEST KENTUCKY COMMUNITY & TECHNICAL COLLEGE CAMERAS FOR COMMISSION CHAMBERS Roscor Corporation Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Gault offered motion, seconded by Commissioner Abraham, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). MARCH 24, 2009 AMEND PAYROLL TABLE TO CHANGE METHOD OF PAYMENT FOR SPORTS OFFICIALS Commissioner Watkins offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING MUNICIPAL ORDER NO. 1433 ENTITLED, "A MUNICIPAL ORDER AMENDING THE CLASSIFICATION/PAY SCHEDULE TABLE TO CREATE ADDITIONAL PART-TIME POSITIONS WITHIN THE PARKS DEPARTMENT" be adopted." Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and r Mayor Pro Tem Kaler (4). M.O41438; BK 7; PG ADOPT REVISED SECTION 8 HOUSING ADMINISTRATIVE PLAN REVISION Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING THE CITY OF PADUCAH, KENTUCKY, REVISED ADMINISTRATIVE PLAN FOR SECTION 8 HOUSING," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). M.O.#1439; BK 7; PG ADOPT REVISED SECTION 8 HOUSING UTILITY ALLOWANCES Commissioner Gault offered motion, seconded by Commissioner Abraham, that that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING A REVISION OF THE UTILITY ALLOWANCES FOR THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). M.O.#1440; BK 7; PG ADOPT PHA FIVE-YEAR AND ANNUAL PLAN FOR SECTION 8 HOUSING Commissioner Watkins offered motion, seconded by Commissioner Gault, that Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH, KENTUCKY, PUBLIC HOUSING AGENCY 5 YEAR PLAN FOR FISCAL YEARS 2010-2014 AND ANNUAL PLAN FOR SECTION 8 HOUSING CHOICE VOUCHER PROGRAM FOR FISCAL YEAR 2009", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). M.O.#1441; BK 7; PG PRESENTATION: RECYCLING PROGRAM — GREATER PADUCAH SUSTAINABILITY Merle Paschedag, GPS, gave an update on the recycling program. The intake of recycling materials has increased. They are receiving 1,200 to 1,400 vehicles per month. More businesses have joined the organization and more corporations are looking for support, as they want to go "green". A committee with city and county members has been formed and Commissioner Kaler serves on that committee. GPS not only handles recycling materials but also is trying to educate the public about "Living Green". This is not only about recycling but a life culture change. 2009 KENTUCKY RECYCLING GRANT APPLICATION Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A KENTUCKY RECYCLING GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY ENVIRONMENTAL AND PUBLIC PROTECTION CABINET, MARCH 24, 2009 DIVISION OF WASTE MANAGEMENT FOR FUNDING FOR THE VOLUNTEER -OPERATED RECYCLING DROP OFF CENTER," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). M.O.#1442; BK 7; PG SPRING CLEAN UP GRANT APPLICATION Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A KENTUCKY HOUSEHOLD WASTE MANAGEMENT GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY ENVIRONMENTAL AND PUBLIC PROTECTION CABINET, DIVISION OF WASTE MANAGEMENT TO ASSIST IN FUNDING THE CITY/COUNTY ANNUAL CLEAN-UP DAY," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). M.O.#1443; BK 7; PG FY2010 FLEET PLAN Commissioner Watkins offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE FY10 FLEET PLAN FOR THE CITY OF PADUCAH," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). M.O.#1444; BK 7; PG ORDINANCES — ADOPTION PURCHASE X-RAY MACHINE SYSTEM FOR THE PADUCAH BOMB SQUAD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE PURCHASE OF AN X-RAY MACHINE SYSTEM FOR THE PADUCAH BOMB SQUAD AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to make payment to Logos Imaging, LLC, in the amount of $36,116.00, for purchase of an x-ray system for the Paducah Bomb Squad and authorizes the Mayor to execute all documents relating to same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). ORD. 2009-3-7527; BK 32; PG ORDINANCE — INTRODUCTION ACCEPT BID FOR REMOTE CONTROL CAMERA PACKAGE FOR COMMISSION CHAMBERS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF ROSCOR CORPORATION OHIO FOR THE PURCHASE OF A REMOTE CONTROL CAMERA PACKAGE FOR USE IN THE COMMISSION CHAMBERS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Roscor Corporation Ohio in an amount not to exceed $32,239.00, for the purchase and installation of a remote control camera package for use in the Commission Chambers, and authorizes the Mayor to execute a contract for same. AMEND CH. 78, PERSONNEL OF THE CODE OF ORDINANCES Commissioner Watkins offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SECTIONS 32, 33, AND 102 OF CHAPTER 78, PERSONNEL, MARCH 24, 2009 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: The City of Paducah hereby amends Section 78-32, Vacation Leave, to change the vacation accrual for the IAFF Union members to correspond with the union contract; amends Section 78-33, Sick Leave, to remove bereavement from this section, create a new benefit for Bereavement which allows employees to take up to three days leave without using their sick leave accrual, and defining "immediate family"; and amends Section 78-102, Removal, Suspension, or Reduction in Grade or Pay, to increase the probationary period of classified service employees from three to six months. CITY MANAGER REPORT ❖ Planning Director Steve Ervin -In two weeks the Planning Department has given out 270 tree vouchers; may have up to 1,200 vouchers available ❖ City Engineer Rick Murphy -175,000 cu. yds. of debris from the January ice storm has been picked up; almost half -way completed with debris cleanup; final pass for pickup will be after the Quilt Show at the end of April ❖ Cal Ross, Director of Paducah Housing Authority, described the Scholar's House Project. This project is supported through the Kentucky Housing Corporation. This project will provide housing for single parents that will be enrolled in a post -secondary educational facility with children. Childcare, counseling, workshops and support from staff will be provided. West Kentucky Community and Technical College has agreed to sell the property for the project for $120,000. Mr. Ross is requesting the City provide the funding since the Housing Authority transferred two blocks of property located at 13th and Martin Luther King, Jr. Blvd to the City for the Fountain Avenue Neighborhood Revitalization Project and to authorize an option to purchase the property from WKCTC and to grant an option to Paducah Housing Services to acquire the same property from the City. City Manager informed the Commission that $84,000 has been set aside. MOTION Commissioner Watkins offered motion, seconded by Commissioner Gault, that the Board of Commissioners accept a conditional option to purchase property on the WKCTC campus from the PJC Board in the amount of $120,000 to be the site of a Scholars House Project and to grant an option for the Paducah Housing Services to acquire the same property from the City at no Cost. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem Kaler (4). CITY MANAGER REPORT CONT. ❖ Calendar Items ❖ March 25th -5:30 p.m.-- Meet & Greet Reception for Police Chief Candidate at City Hall ❖ March 26th -5:00 p.m. -- Called Commission Meeting for Executive Session to interview the candidate James Berry for the position of Police Chief ❖ March 27th –Department Head Staff Meeting to review city services and classify them as either discretionary, mandated, quality of life or support. ❖ March 31St -5:30 p.m.-- Called Commission Workshop to discuss city services and the Commission will prioritize them from their perspective. The City Manager will take that information and create an efficiency improvement and staff adjustment plan. One week later, at the Commission Workshop in April, the City Manger will bring his recommended response regarding the impact of the recession and how it will affect the City. COMMISSIONER CONCERNS Commissioner Abraham—Concerned for city employee's being laid off due to possible revenue shortfall related to the national recession. He wants to look at all avenues of saving money before committing to layoffs of employees. Commissioner Watkins agreed with Commissioner Abraham. Commissioner MARCH 24, 2009 Kaler reserved her comments until she has more information. The City Manager's recommendation will be proactive. Upon motion the meeting adjourned. ADOPTED: April 14, 2009 All �jak� City Clerk Mayor ro em