HomeMy WebLinkAbout08/14/07AUGUST 14, 2007
At a Regular Meeting of the Board of Commissioners, held on Tuesday, August 14, 2007,
at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the Assistant City
Clerk, the following answered to their names: Commissioners Coleman, Kaler, Watkins
and Mayor Paxton (4). Commissioner Smith was absent (1).
PUBLIC RECOGNITION
VOLUNTEER IN POLICE SERVICES PROGRAM (YIPS) FOR CHILD
RECOVERY DURING SUMMER FESTIVAL
Sgt. J. P. Roberts, with the Paducah Police Department, briefed the Commission on the
incident involving a small child that became separated from his parents during the
Summer Festival. Quick action and calm thinking by a couple of members of the VIPS
program reunited the child with his parents in a short amount of time.
CITY OF PADUCAH SPOTLIGHT
Eamie Via, Public Works Director, introduced Mr. Richard Bobo, an 18- month
employee of the City of Paducah, Public Works/Refuse Department. The refuse truck he
was driving caught fire. Mr. Bobo tried to extinguish it with the on -board fire
extinguisher but the fire was too large. He called 911 and his supervisor. Due to Mr.
Bobo's quick action he saved property and possibly lives.
MINUTES
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
reading of the Minutes for July 10th, July 24th, and August 7th, 2007, be waived and that
the Minutes of said meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins and Mayor
Paxton (4).
RESOLUTION — PULLED FROM THE AGENDA
MOTIONS
R & F DOCUMENTS
Commissioner Kaler offered motion, seconded by Commissioner Coleman that the
following documents and bids be received and filed:
DOCUMENTS
1. Certificates of Insurance:
(a) Butler Concrete & -Construction, Inc.
(b) Paducah Symphony Orchestra
(c) Glynn Smith Construction
(d) Will Thomas Concrete Construction
Right of Way Bond:
(a) Glynn Smith Construction
2. Contracts/Agreements:
(a) The 20/30 Group for Specific Services (under $20,000 -no ordinance required)
(b) Jim Smith Contracting Company, LLC for the 2007 Street Resurfacing
Program (2007-7-7308)
(c) Agreement Letter with Central Paving Company for Change to Rental
Contract (2007-7-7307)
(d) Lessor's and Owners' Consent and Waiver with Infiniti (2007-7-7303)
(e) JJR Development Advisory Services (2007-7-7305)
(f) Employment Agreement with Pamela Spencer -Gartner (2007-7-7306)
(g) ERB Equipment for Purchase of a Compact Motor Grader (2007-7-7302)
(h) Paducah Ford, Inc. for Purchase of Various Vehicles (2007-7-7301)
3. Deeds:
(a) Van -Key Properties, LLC for Closing a Portion of 7th Street west of
Burnett Street
(b) Maggie Ross for Closing a Portion of Sanders Avenue and a 15' wide
Alley Located in Blocks 16 & 17 of the L.D. Sanders Arcadia Subdivision
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AUGUST 14, 2007
4. Irrevocable Letter of Credit with Shepherds Nest Villas, LLC for Westwood Hills
5. River Heritage Museum Board Amended By -Laws
6. Paducah Water Highlights for June, 2007
BIDS
ENGINEERING DEPARTMENT
PAVEMENT MARKING
Brehm Striping Company, Inc.
PUBLIC WORKS
LEAF BAGS
1. Plascon Films
2. Henry A. Petter Supply
3. UniPak Corporation
4. Paper Supplies, Inc.
5. Paducah Woodenware
6. Janitor & Maintenance Supply Company
3/a TON GAS 4X2 CREW CAB TRUCK
1. Paducah Ford
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor
Paxton (4).
At this time, Mayor Paxton called Greg McKeel, Chairman of the Brooks Stadium
Commission, to the podium. Mr. McKeel introduced the Post 31 Baseball Team, which
has just won the State American Legion Baseball Championship. The team plays their
home games at Brooks Stadium. Mr. McKeel then read a letter describing all the work
Dr. Frank "Doc" Hideg has done to improve Brooks Stadium, his love for the game of
baseball, and the Brooks Stadium Commission's request for the City to name the playing
field at Brooks Stadium the "Doc Hideg Field".
MUNICIPAL ORDERS
BROOKS STADIUM
Commissioner Watkins offered motion, seconded by Commissioner Coleman, that a
Municipal Order entitled, "A MUNICIPAL ORDER NAMING THE PLAYING FIELD
AT BROOKS STADIUM THE DOC HIDEG FIELD," be adopted.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins and Mayor
Paxton (4). M.O.#1308; BK 7; PG
PERSONNEL CHANGES
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of
Paducah order that the personnel changes on the following list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins and Mayor
Paxton (4).
APPROVE PROPOSED CONTRACTUAL OFF-DUTY SECURITY RATE
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that a
Municipal Order entitled, "A MUNICIPAL ORDER AMENDING MUNICIPAL
ORDER NO. 1204 ENTITLED, `A MUNICIPAL ORDER SETTING THE CHARGES
FOR CONTRACTUAL OFF-DUTY SECURITY SERVICE BY PADUCAH POLICE
OFFICERS AND SETTING THE PAY RATE FOR POLICE OFFICERS
PERFORMING OFF-DUTY SECURITY WORK'" TO INCREASE THE OFF-DUTY
SECURITY EMPLOYMENT RATE", be adopted.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins and Mayor
Paxton (4). M.O.#1309; BK 7; PG
AUGUST 14, 2007
AMENDMENT#1B TO THE CITY'S HEALTH INSURANCE PLAN
DOCUMENT
Commissioner Watkins offered motion, seconded by Commissioner Coleman, that a
Municipal Order entitled, "A MUNICIPAL ORDER AMENDING MUNICIPAL
ORDER NO. 1292 ENTITLED, `A MUNICIPAL ORDER ADOPTING AN
AMENDMENT TO THE COMPREHENSIVE HEALTH INSURANCE BENEFIT
PLAN SUMMARY FOR EMPLOYEES OF THE CITY OF PADUCAH"', be adopted.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins and Mayor
Paxton (4). M.O.#1310; BK 7; PG
ORDINANCE — EMERGENCY
PURCHASE FRONT -LOADER REFUSE TRUCK
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE EMERGENCY PURCHASE OF A FRONT -LOADING REFUSE
COLLECTION CHASSIS AND BODY FOR USE IN THE PUBLIC WORKS
DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts
the bid of McBride Mack Sales, Inc., in the total amount of $184,844.00, for a front-
loading refuse collection chassis and body for use in the Public Works Department, and
authorizing the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins and Mayor
Paxton (4). ORD.#2007-8-7309; BK 31; PG
ORDINANCE — ADOPTION
ACCEPT ARTS REACH GRANT & MONETARY AWARD
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING
THE ARTSREACH KENTUCKY 2007-2008 CENTER PROJECT GRANTS FROM
THE KENTUCKY CENTER FOR THE PERFORMING ARTS." This ordinance is
summarized as follows: That the City of Paducah does hereby accept the ArtsReach
Kentucky 2007-2008 Center Project Grants in the amounts of $700 and $600 to be
utilized for the ArtsReach Paducah Singers — Neighborhood After School Program.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor
Paxton (4). ORD.#2007-8-7310; BK 31; PG
IDENTIFY PARK PROPERTIES
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board
of Commissioners adopt an ordinance entitled, "AN ORDINANCE CREATING
SECTION 70-32 OF THE CITY OF PADUCAH CODE OF ORDINANCES
IDENTIFYING PARK PROPERTIES AVAILABLE TO THE PUBLIC FOR
RECREATIONAL PURPOSES." This ordinance is summarized as follows: The City of
Paducah hereby creates, identifies and establishes a non-exclusive list of public parks,
playgrounds, and recreational areas available to the public for their recreational purposes.
This list shall not prohibit charges for specific parks and/or park areas. The list is as
follows:
1. Perkins Creek Nature Preserve
2. Forrest Cove Park
3. Lanelle Park
4. Greenway Trail
5. Cherry Park
6. Stuart Nelson Park
7. Floodwall Right -of -Way Trail
8. Bob Noble Park
9. Keiler Park
10. Paxton Park Golf Course
11. 14th Street Park
12. Park Services Building & Grounds `
13. Langstaff Park (Betsy Ross Park)
14. Oak Grove Cemetery
15. Martin Luther King, Jr. Memorial
16. Lang Park
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AUGUST 14, 2007
17.
Brooks Park
18.
Henry Clay Park
19.
Caldwell Park
20.
Voor Park
21.
Midtown Park
22.
City Hall Square
23.
Riverfront Park
24.
Shultz Park
25. Blackburn Park
26. Island Creek Sanctuary (Cherry #2)
27. Kolb Park
28. Lowertown Texaco Park
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor
Paxton (4). ORD.#2007-8-7311; BK 31; PG
PURCHASE FRONT LOADER VEHICLE FOR REFUSE DEPARTMENT
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING
THE BID FOR SALE TO THE CITY OF ONE FRONT -LOADING REFUSE
COLLECTION CHASSIS AND BODY, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows:
The City of Paducah accepts the bid of McBride Mack Sales, Inc. in the amount of
$184,844.00, for sale to the City of one front -loading refuse collection chassis and body,
and authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor
Paxton (4). ORD.#2007-8-7312; BK 31; PG
APPROVE CONTRACT WITH JJR FOR RIVERFRONT DEVELOPMENT
PHASE I PROJECT
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT
WITH JJR, LLC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE
TRANSIENT BOAT LANDING DOCK, RIVERFRONT DEVELOPMENT PHASE I
PROJECT." This ordinance is summarized as follows: That the Mayor of the City of
Paducah is hereby authorized and directed to execute an agreement with JJR, LLC in an
amount not to exceed $559,600.00 for professional engineering services for the design of
the Transient Boat Landing Dock, Riverfront Development Phase I Project.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor
Paxton (4). ORD.#2007-8-7313; BK 31; PG
H &G CONSTRUCTION CHANGE ORDER #1 FOR COLEMAN ROAD
INTERSECTION IMPROVEMENTS
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board
of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING
AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH H &
G CONSTRUCTION COMPANY, INC., FOR THE COLEMAN ROAD/US 60
INTERSECTION IMPROVEMENT PROJECT." This ordinance is summarized as
follows: The Mayor is hereby authorized and directed to execute Change Order No. 1 for
an increase in the amount of $61,082.40 with H & G Construction Company, Inc., for
necessary changes and KYTC project permit requirements, increasing the total cost to
$437,210.49.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor
Paxton (4). ORD.#2007-8-7314; BK 31; PG
ORDINANCES — INTRODUCTION
APPROVE HTE NAVILINE SOFTWARE CONTRACT
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE
PURCHASE OF HTE GRAPHICAL USER INTERFACE SOFTWARE TO UPGRADE
AUGUST 14, 2007
THE CITY'S CURRENT SOFTWARE PACKAGE AND AUTHORIZING THE
MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME". This ordinance
is summarized as follows: That the City of Paducah hereby authorizes the Finance
Director to make payment to SunGard HTE, Inc., in the amount of $85,476.75, for
purchase of Naviline Software to upgrade the current HTE software package, $4,800 for
training and $6,000 for implementation fees and authorizes the Mayor to execute all
documents relating to same.
APPROVE KY BODY ARMOR GRANT
' Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A
MEMORANDUM OF AGREEMENT WITH THE GOVERNOR'S OFFICE FOR
LOCAL DEVELOPMENT FOR A KENTUCKY BODY ARMOR GRANT." The
Mayor is hereby authorized and directed to execute a Memorandum of Agreement with
the Governor's Office for Local Development for a Kentucky Body Armor Grant in the
amount of $12,555.00 for the purchase of body armor and duty weapons for the Paducah
Police Department. The required match of $254.95 will be provided from the Police
Department's existing budget.
PURCHASE LEAF BAGS
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board
of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING
THE BID OF PAPER SUPPLIES, INC. FOR SALE TO THE CITY OF LEAF BAGS,
AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME."
This ordinance is summarized as follows: That the City accepts the bid of Paper
Supplies, Inc. in the total amount of $73,500.00, for leaf bags used by the Public Works
Department, and hereby authorizes the Mayor to execute a contract for same.
PURCHASE TRUCK FOR POLICE DEPARTMENT
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID OF PADUCAH FORD FOR SALE TO THE CITY OF ONE
CREW CAB TRUCK FOR USE BY THE PADUCAH POLICE DEPARTMENT, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This
ordinance is summarized as follows: The City of Paducah accepts the bid of Paducah
Ford in the total amount of $25,245.00, for a Crew Cab Truck for use by the Paducah
Police Department, and authorizing the Mayor to execute a contract for same.
APPROVE PAVEMENT MARKING CONTRACT
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID OF BREHM STRIPING COMPANY, INC., FOR THE CITY
OF PADUCAH'S PAVEMENT MARKING PROGRAM FOR THE REMAINDER OF
THE 2007 CALENDAR YEAR AND FOR THE 2008 CALENDAR YEAR, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This
ordinance is summarized as follows: That the City of Paducah accepts the bid of Brehm
Striping Company, Inc., for pavement marking work for the remainder of the 2007
calendar year and the 2008 calendar year, at the unit prices listed below, and authorizes
the Mayor to execute a contract for same.
ITEM
UNIT BID
NO
DESCRIPTION
UNIT
PRICE
1
Paint — 4" Line
L.F.
$0.20
2
Paint — 12" Stop Lines
L.F.
$2.50
3
Paint — 24" Stop Lines
L.F.
$5.00
4
Paint — Straight Arrow
Each
$50.00
5
Paint - Turn Arrow
Each
$50.00
6
Paint - Combination Arrow
Each
$100.00
7
Paint — 8" Crosswalks
L.F.
$2.00
M.
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AUGUST 14, 2007
s
Paint - "School"
Each
$250.00
9
Paint - RR Crossings
Each
$350.00
10
Paint — "STOP"
Each
$200.00
11
Paint — "ONLY'
Each
$200.00
12
Paint — Handicap Symbol
Each
$25.00
13
Paint — 4" Parking Lot Lines
L.F.
$0.40
14
Thermo — 4" Line
L.F.
$0.80
15
Thermo — 12" Stop Lines
L.F.
$3.50
16
Thermo — 24" Stop Lines
L.F.
$7.00
17
Thermo — Straight Arrow
Each
$80.00
18
Thermo - Turn Arrow
Each
$80.00
19
Thermo — Combination Arrow
Each
$175.00
20
Thermo — 8" Crosswalks
L.F.
$2.25
21
Thermo - "School"
Each
$275.00
22
Thermo - RR Crossings
Each
$400.00
23
Thermo — "STOP"
Each
$275.00
24
Thermo — "ONLY"
Each
$275.00
CLOSE PORTION OF NORTH 7TH STREET & ALLEY AT NORTHVIEW
STREET
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board
of Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING
FOR THE CLOSING OF A PORTION OF 7TH STREET AT NORTHVIEW STREET
AND A PORTION OF A 30' ALLEY". This ordinance is summarized as follows: The
City of Paducah does hereby authorize the closing of a portion of 7th Street at Northview
Street and a portion of a 30' alley, and further, authorizes, empowers and directs the
Mayor to execute a quitclaim deed from the City to the property owners in or abutting the
public ways to be closed.
SUPPLEMENTAL AGREEMENT W/CIVIL DESIGN GROUP ENGINEERING
FOR ENGINEERING DESIGN OF OLIVET CHURCH ROAD IMPROVEMENT
PROJECT
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE
APPROVING A SUPPLEMENTAL AGREEMENT WITH CIVIL DESIGN GROUP,
INC., FOR PROFESSIONAL ENGINEERING SERVICES FOR THE OLIVET
CHURCH ROAD IMPROVEMENT PROJECT AND AUTHORIZING THE MAYOR
TO EXECUTE SAME." This ordinance is summarized as follows: That the City of
Paducah hereby approves a Supplemental Agreement for the redesign of a portion of the
plans for the Olivet Church Road Improvement Project with Civil Design Group, Inc., in
the amount of $32,500, therefore, increasing the total contract amount to $218,500.00,
and authorizes the Mayor to execute a contract for same.
APPROVE CONTRACT WITH RIVER HERITAGE MUSEUM
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT
WITH RIVER HERITAGE MUSEUM FOR SPECIFIC SERVICES." This ordinance is
summarized as follows: That the Mayor is hereby authorized and directed to execute a
contract with River Heritage Museum in the amount of $25,000 for specific services.
This contract shall expire June 30, 2008.
AUGUST 14, 2007
CITY MANAGER REPORT
i Calendar items
Assistant Police Chief Danny Carroll briefed the Commission on the Intensified
Traffic Enforcement during a four-hour period on August 6' and 8th, 2007 at the
intersections of 3rd Street, Jefferson and Monroe. A total of 200 citations were
issued for speeding, not wearing a seat belt, and a few other offenses. One arrest
was made.
COMMISSIONER CONCERNS
Commissioner Coleman received a complaint from a resident on Caldwell Street between
8th and 9th Streets. New sidewalks were constructed behind the Board of Education
Building but sidewalks in front of this residents' home were taken up and grass planted.
Rick Murphy, City Engineer, explained to the Commission that a large sum of money has
been spent in this area upgrading sidewalks. In addition to the new sidewalk along the
right of way of the Board of Education building, a new sidewalk was constructed at
Blackburn Park. The sidewalk was removed along 9th Street because it led only to the
railroad tracks. The Mayor said he would like to drive through the neighborhood with
Rick and take a look at the area.
PUBLIC COMMENTS
Kenneth Owens, a resident along Olivet Church Road, requested the Commission make a
design change to the plans for the connector road from Olivet Church to New Holt Road.
The design, as it is now, provides for the new road to come within 30' of his home. He is
requesting that the Commission allow for a design change of 100' so the road will not be
such an impact to his property.
Mayor Paxton asked Rick Murphy, City Engineer, to meet with each Commissioner
individually to go over the current design plan.
Upon motion the meeting adjourned.
ADOPTED: August 28 , 2007
Assistant City Clerk
Mayor