HomeMy WebLinkAbout10/09/07318
OCTOBER 9, 2007
At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 9, 2007,
at 5:30 p.m., Mayor Pro Tem Coleman presided, and upon call of the roll by the City
Clerk, the following answered to their names: Commissioners Kaler, Watkins, and
Mayor Pro Tem Coleman (3). Commissioner Smith arrived late (1). Mayor Paxton was
absent (1).
PRESENTATION
OCTOBER BREAST CANCER AWARENESS MONTH
Commissioner Kaler, on behalf of Mayor Paxton, read a proclamation proclaiming
October 2007 as "Breast Cancer Awareness Month". She also presented Duchess of
Paducah Awards to Paula Shell, Nancy Dodson, Betsy Meyers, Teresa Upshaw, Lauretta
Allen, and Dorothy Taylor -Burrage. Kathy Terry and Terri Ramage were not here but
were recognized.
Chrissy Booth, representing the American Cancer Society, gave an informational
presentation about breast cancer.
CITY OF PADUCAH SPOTLIGHT
Pam Spencer, Public Information Officer, spotlighted the Finance Department. The
Department has won the Certificate of Achievement for Excellence in
Financial Reporting for the Comprehensive Annual Financial Report for FY2005-2006.
This is the 16th consecutive year for the award. Jon Perkins, Director, said this award
shows that the City has good housekeeping for financial reporting. He thanked everyone
in his department for their hard work.
MINUTES
Commissioner Kaler offered motion, seconded by Commissioner Smith, that the reading
of the Minutes for September 25th and October 2'd , 2007 be waived and that the Minutes
of said meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Kaler, Smith, Watkins, and Mayor Pro
Tem Coleman (4).
APPOINTMENTS
PLANNING COMMISSION
Mayor Pro Tem Coleman made the following appointment: "WHEREAS, upon the
recommendation of Mayor Paxton, I move that the Board of Commissioners appoint
Morgan Turner to the Paducah Planning Commission to replace Lorraine Schramke
whose term has expired. This term will expire August 31, 2011; and
"WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of
Commissioners appoint John Shadle as a member of the Paducah Planning Commission
to replace James Grisham whose term has expired. This term will expire August 31,
2011."
Commissioner Kaler offered motion, seconded by Commissioner Smith, that the Board of
Commissioners approve the recommendation of Mayor Paxton in appointing Morgan
Turner and John Shadle as members of the Paducah Planning Commission.
Adopted on call of the roll, yeas, Commissioners Kaler, Smith, Watkins and Mayor Pro
Tem Coleman (4).
PADUCAH-MCCRACKEN COUNTY RIVERPORT AUTHORITY
Mayor Pro Tem Coleman made the following appointment: "WHEREAS, upon the
recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint
David Hutcheson to the Paducah -McCracken County Riverport Authority, which term
will expire September 26, 2011."
Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board
of Commissioners approve the recommendation of Mayor Paxton in reappointing David
Hutcheson to the Paducah -McCracken County Riverport Authority.
Adopted on call of the roll, yeas, Commissioners Kaler, Smith, Watkins and Mayor Pro
Tem Coleman (4).
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OCTOBER 9, 2007
MOTIONS
R & F DOCUMENTS
Commissioner Smith offered motion, seconded by Commissioner Watkins that the
following documents be received and filed:
DOCUMENTS
1. Certificates of Insurance:
(a) J. C. Cates Construction Inc.
(b) Terry Land Development Inc.
(c) City of Paducah (showing Harper Industries Inc. as additional insured)
(d) Premier Fire Protection Inc.
2. Contracts/Agreements:
(a) Paducah -McCracken County Senior Citizens, Inc. for Specific Services (no
ordinance required -under $20,000)
3. Deeds:
(a) Paducah -McCracken County Joint Sewer Agency for 7t' Street at
Northview and a Portion of a 30' Alley
4. Paducah Junior College, Incorporated Financial Statements for the Year Ended
June 30, 2007
5. Paducah -McCracken Joint Sewer Agency Financial Statements Years Ended June
30, 2007 and 2006
6. Paducah Water Works Financial Highlights for August, 2007
BIDS
PARKS SERVICES
RENOVATE 3 SOFTBALL INFIELDS AT STUART NELSON PARK
McKeel Equipment Company Inc.
PUBLIC WORKS DEPARTMENT
OAK GROVE MAUSOLEUM RESTORATION
1. Ohio Valley Monument Company
ENGINEERING DEPARTMENT
FENCING FOR PADUCAH GREENWAY TRAILS
1. AAA Fence Inc.
Adopted on call of the roll, yeas, Commissioners Kaler, Smith, Watkins, and Mayor Pro
Tem Coleman (4).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Watkins offered motion, seconded by Commissioner Smith, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of
Paducah order that the personnel changes on the following list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Kaler, Smith, Watkins, and Mayor Pro
Tem Coleman (4).
ORDINANCES — ADOPTION
APPROVE FUNDS FOR THE MCCRACKEN COUNTY SOCCER
ASSOCIATION FIELD RECONSTRUCTION & IMPROVEMENT PROJECT
Commissioner Kaler offered motion, seconded by Commissioner Smith, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND
DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO MCCRACKEN
COUNTY FISCAL COURT FOR THE SOCCER FIELD RECONSTRUCTION AND
IMPROVEMENT PROJECT." This ordinance is summarized as follows: The Finance
Director is hereby authorized and directed to make payment in the amount of $20,000 to
the McCracken County Fiscal Court for the Soccer Field Reconstruction and
Improvement Project.
Adopted on call of the roll, yeas, Commissioners Kaler, Smith, Watkins, and Mayor Pro
Tem Coleman (4). ORD. #2007-10-7341; BK 31; PG
320
OCTOBER 9, 2007
ACCEPT 2007 JUSTICE ASSISTANCE GRANT (JAG) AWARD
Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board
of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING
THE CITY TO OBTAIN AN ONLINE JUSTICE ASSISTANCE GRANT THROUGH
THE U.S. DEPARTMENT OF JUSTICE FOR USE BY THE POLICE
DEPARTMENT." This ordinance is summarized as follows: The City is hereby
authorized and directed to obtain an online Justice Assistance Grant through the U.S.
Department of Justice in the amount of $35,157 for use by the Police Department for the
purchase of a Direct Link LifeLine Crisis Communication System, 64 In -Vehicle
Computer Printers, and a Bar Code Evidence Tracking System.
Adopted on call of the roll, yeas, Commissioners Kaler, Smith, Watkins, and Mayor Pro
Tem Coleman (4). ORD. #2007-10-7342; BK 31; PG
ENGINEERING AGREEMENT FOR FLOODWALL PIPE REHABILITATION
ASSESSMENT
Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board
of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING
AND DIRECTING THE MAYOR TO EXECUTE AN ENGINEERING SERVICE
CONTRACT WITH FLORENCE & HUTCHESON, INC., FOR PROFESSIONAL
SERVICES ASSOCIATED WITH THE FLOODWALL PIPE REHABILITATION
ASSESSMENT." This ordinance is summarized as follows: That the Mayor of the City
of Paducah is hereby authorized and directed to execute an Engineering Service Contract
with Florence & Hutcheson, Inc., in an amount not to exceed $163,800.00 for
professional engineering services to assess approximately 77 gravity pipes crossing
through the floodwall.
Adopted on call of the roll, yeas, Commissioners Kaler, Smith, Watkins, and Mayor Pro
Tem Coleman (4). ORD. #2007-10-7343; BK 31; PG
ORDINANCES — INTRODUCTION
CLOSURE OF A PORTION OF COLONIAL DRIVE & OGILVIE AVENUE
Commissioner Kaler offered motion, seconded by Commissioner Smith, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR
THE CLOSING OF A PORTION OF COLONIAL DRIVE AND OGILVIE AVENUE".
This ordinance is summarized as follows: Closing a portion of Colonial Drive and
Ogilvie Avenue and authorizing, empowering and directing the Mayor to execute a
quitclaim deed from the City to the property owners in or abutting the public way to be
closed.
APPROVE GREENWAY TRAILS FENCING CONTRACT
Commissioner Smith offered motion, Commissioner Watkins, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE
BID FOR FENCING FOR THE GREENWAY TRAILS IN THE CITY OF PADUCAH,
AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME."
This ordinance is summarized as follows: That the City of Paducah hereby accepts the
bid of AAA Fence, Inc., for fencing to be located along the back tract of Player's
Bluegrass Downs for the Greenway Trails in the City of Paducah, in the amount of
$31,765.00, and authorizes the Mayor to execute a contract for same.
APPROVE STUART NELSON INFILED RENOVATIONS CONTRACT
Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING
THE BID FOR THE RENOVATION OF THREE SOFTBALL INFIELDS LOCATED
IN STUART NELSON PARK, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This ordinance is summarized as follows: The City of
Paducah accepts the bid of McKeel, Equipment Co., Inc., for the renovation of three
softball infields located in Stuart Nelson Park in an amount not to exceed $27,961 and
authorizing the Mayor to execute a contract for same.
ANNEXATION OF GROVE SUBDIVISION PHASE II
Commissioner Kaler offered motion, seconded by Commissioner Smith, that the Board of
Commissioners introduce an ordinance entitled "AN ORDINANCE EXTENDING THE
BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE
ANNEXATION OF CERTAIN PROPERTY LYING ADJACENT TO THE
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OCTOBER 9, 2007
CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING
ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED
WITHIN SAID CORPORATE LIMITS". This ordinance is summarized as follows:
This ordinance annexes the lands which are located in the "Final Plat of Grove Section II
for CHD Group, LLC", which plat is filed in Plat Book "L", page 1440, McCracken
County Court Clerk's Office, into the City of Paducah. This ordinance further requires
the developer of the subdivision to construct the common improvements and facilities
located within the subdivision in accordance with all applicable laws and legal
requirements. This ordinance further requires the developer to give bond in the amount
of $225,000.00 as security for such obligations.
ANNEXATION AGREEMENT WITH CHD GROUP FOR GROVE
SUBDIVISION PHASE II
Commissioner Smith offered motion, seconded by Commissioner Watkins that
the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE AN ANNEXATION
AGREEMENT WITH CHD GROUP, LCC." This ordinance is summarized as
follows: The Mayor is hereby authorized to execute an annexation agreement
with CHD Group, LLC for and in behalf of the City of Paducah.
APPROVE OAK GROVE MAUSOLEUM RESTORATION CONTRACT
Commissioner Kaler offered motion, seconded by Commissioner Smith, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE
BID FOR RESTORATION OF THE MAUSOLEUM LOCATED IN THE OAK
GROVE CEMETERY IN THE CITY OF PADUCAH, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized
as follows: That the City of Paducah hereby accepts the bid of Ohio Valley Monument
Company, for repair and restoration of the mausoleum located in the Oak Grove
Cemetery in the City of Paducah, in the amount of $116,000, and authorizes the Mayor to
execute a contract for same.
ACCEPT 2008 HIGHWAY SAFETY PROGRAM GRANT AWARD
Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING
AND DIRECTING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND
ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY
TRANSPORTATION CABINET FOR A 2008 HIGHWAY SAFETY PROGRAM
GRANT AWARD." This ordinance is summarized as follows: The Mayor is hereby
authorized and directed to execute a Grant Agreement and all documents relating thereto
with the Kentucky Transportation Cabinet for a 2008 Highway Safety Program Grant
award in the amount of $52,000 for equipment and traffic enforcement activities.
FY2008 BUDGET AMENDMENT — GENERAL FUND CAPITAL
Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING
ORDINANCE NO. 2007- 6-7288 ENTITLED, "AN ORDINANCE ADOPTING THE
CITY OF PADUCAH, KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR
JULY 1, 2007, THROUGH JUNE 30, 2008, BY ESTIMATING REVENUES AND
RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY
GOVERNMENT." This ordinance is summarized as follows: Amend the annual budget
for the fiscal year beginning July 1, 2007, and ending June 30, 2008, by increasing
General Fund expenditures by $2.1 million.
CITY MANAGER REPORT
• Mayor Pro Tem Coleman relayed to the Commission that he had spoken with the
Mayor on Monday and the Mayor had asked that he bring to the Commission a
request from the McCracken County Community Career Endowment, Inc. for a
donation of $5,000 and that the Mayor had spoken with Judge Newberry and both
agreed to make identical contributions again this year. The City gave $5,000 last
year. Linda Dungey, Director of MCCCE, Inc. gave a summary of the annual report
for the organization.
• Steve Doolittle, Downtown Development Director, summarized his visit to Ft.
Lauderdale, Florida to view different types of marinas and shorelines to gain ideas for
OCTOBER 9, 2007
the City's riverfront development. Commissioner Coleman and GPEDC Director,
Wayne Sterling accompanied him.
PUBLIC COMMENTS
Chris Cooper, President of the Noble Park Baseball, Softball and Teeball Association,
asked for the following:
1) location of the bathroom facility to be centrally located in the baseball/softball
complex—would also like gravel walkways to get to and from ball fields
2) river dirt be placed into all fields—was told it was free but someone would have
to pick it up
3) repair fencing around ball fields
He thanked the City for their support.
Upon motion the meeting adjourned.
ADOPTED: October 23 '2007
IWMVMnI&(k
City Clerk
Mayor Pro Tem
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