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Home My WebLink About05-28-13MAY 28, 2013 At a Called Meeting of the Board of Commissioners, held on Tuesday, May 28, 2013, at 10:00 a.m., at the Paducah Chamber of Commerce Building, located at 300 South Yd Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). INVOCATION Steve Doolittle gave the invocation. MOTIONS R & F CALLED MEETING NOTICE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Notice of Called Meeting for Tuesday, May 28th, 2013, be received and filed. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Gault offered motion, seconded by Commissioner Abraham, that upon the recommendation of the City Manager, the Board of Commissioners of the city of Paducah order that the personnel changes on the list below be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). REQUEST TO TRANSFER FUNDS TO COLUMBIA CLUB FOR CONSULTING SERVICES FOR COLUMBIA THEATRE Commissioner Rhodes offered motion, seconded by Commission Wilson, that the that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $33,000 FROM THE INVESTMENT FUND ECONOMIC DEVELOPMENT RESERVE ACCOUNT TO THE COLUMBIA CLUB FOR CONSULTING SERVICES FOR A CONCEPT STUDY FOR THE COLUMBIA THEATRE", be adopted. MOTION RESCINDED Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the motion entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $33,000 FROM THE INVESTMENT FUND ECONOMIC DEVELOPMENT RESERVE ACCOUNT TO THE COLUMBIA CLUB FOR CONSULTING SERVICES FOR A CONCEPT STUDY FOR THE COLUMBIA THEATRE", be rescinded. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORDINANCES -ADOPTION HAZARDOUS MITIGATION PROGRAM AWARD -CONTRACT CHANGE Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH THE KENTUCKY DIVISION OF EMERGENCY MANAGEMENT AND THE CITY OF PADUCAH FOR A MATCHING GRANT FOR THE PURCHASE OF ONE (1) DIESEL POWERED GENERATOR WITH AUTOMATIC TRANSFER SWITCH TO BE INSTALLED AT FIRE STATION#1". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute a contract (Doc ID No: PON2 095 1200003957 2) with the Kentucky Division of Emergency Management for a 2011 Hazardous Mitigation Program Award in the amount of $75,120 in federal funds and $12,019 in state monies for the purchase of one (1) diesel powered generator with automatic transfer switch to be installed at Fire Station #1. The City's cash match will be in the amount of $13,020. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2013-5-8032; BK 33 MAY 28, 2013 ACQUISITION OF PERMANENT RIGHT OF WAY AND PERMANENT PUBLIC UTILITY EASEMENT LOCATED AT 5315 STANLEY CEMETERY ROAD FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE AND ALL DOCUMENTS NECESSARY FOR ACQUISITION OF A PORTION OF REAL PROPERTY LOCATED AT 5315 STANLEY CEMETERY ROAD FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a Deed of Conveyance and all documents relating to same, with Gary & Joy Spear, for acquisition of a portion of real property located at 5315 Stanley Cemetery Road as right of way and a permanent public utility easement along Olivet Church Road for the Olivet Church Road Improvement Project, for and in consideration of $57,500.00. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2013-5-8033; BK 33 PURCHASE OF LITTER CONTAINERS FOR USE IN NOBLE PARK UTILIZING THE KENTUCKY STATE CONTRACT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF LITTER CONTAINERS FROM TOTER, INC., FOR THE ENGINEERING -PUBLIC WORKS SOLID WASTE DIVISION FOR USE IN NOBLE PARK". This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to pay Toter, Inc., in the amount of $25,662.82 for the purchase of 80 new 60 -gallon litter containers for the City of Paducah Engineering -Public Works Department, Solid Waste Division, to be used in Noble Park. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2013-5-8034; BK 33 AUTHORIZE PAYMENT TO AES ENVIRONMENTAL, LLC FOR HOUSEHOLD HAZARDOUS WASTE COLLECTED DURING 2013 CLEAN-UP DAY Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY AES ENVIRONMENTAL LLC, FOR THE DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE COLLECTED DURING THE CITY/COUNTY FREE CLEAN-UP DAY." This ordinance is summarized as follows: That the Finance Director is hereby authorized to pay AES Environmental LLC, in the amount of $21,156.60 for the disposal of household hazardous waste collected during the City/County free Clean -Up Day. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2013-5-8035; BK 33 AUTHORIZE CHANGE ORDER #1 FOR THE PRESERVATION AND RENOVATION OF THE MARKET HOUSE AND RIVER DISCOVERY CENTER Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $3,748.00 WITH RAY BLACK & SON, INC., FOR THE PRESERVATION AND RENOVATION OF THE MARKET HOUSE AND RIVER J i DISCOVERY CENTER." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute Change Order No. 1 for an increase in the amount of $3,748.00 with Ray Black & Son, Inc. for additional repairs to the Market House to finalize the project, increasing the total cost to $219,675.00. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2013-5-8036; BK 33 MAY 28, 2013 CONTRACT WITH PADUCAH CONVENTION & VISITORS' BUREAU $25,000 Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE PADUCAH-MCCRACKEN COUNTY CONVENTION AND VISITORS BUREAU FOR SPECIFIC SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract with the Paducah -McCracken County Convention and Visitors Bureau in the amount of $25,000 as a match for a state tourism grant and to be used for marketing and promoting events and venues related to the American Quilters Society Show. This contract shall expire June 30, 2013. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD#2013-5-8037; BK 33 ORDINANCES — INTRODUCTION ACCEPT AUDIT PROPOSAL Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE PROPOSAL OF KEMPER CPA GROUP, LLP FOR THE PREPARATION OF THE CITY'S COMPREHENSIVE ANNUAL FINANCIAL REPORTS FOR FISCAL YEARS ENDING JUNE 30, 2013, 2014, 2015 AND 2016, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME". This ordinance is summarized as follows: That the City of Paducah accepts the proposal of Kemper CPA Group, LLP for the preparation of the City's Comprehensive Annual Financial Reports for Fiscal Years ending June 30, 2013, 2014, 2015 and 2016 for a total sum not to exceed'$204,000.00, and authorizing the Mayor to execute all documents relating to same. 2013/2014 CDBG: CENTER POINT RECOVERY CENTER Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH APPROVING AN AGREEMENT WITH THE KENTUCKY DEPARTMENT FOR LOCAL GOVERNMENT TO OBTAIN A COMMUNITY DEVELOPMENT BLOCK GRANT AWARD ON BEHALF OF THE FOUR RIVERS BEHAVIORAL HEALTH CENTER POINT RECOVERY CENTER, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME". This ordinance is summarized as follows: That the City of Paducah approves an Agreement with the Kentucky Department for Local Government to obtain a Community Development Block Grant Award on behalf of Four Rivers Behavioral Health Center Point Recovery Center in the amount of $250,000 with the City receiving $12,500 of said grant for administration. No local match is required. Further, the Mayor is hereby authorized to execute all documents necessary to accept the grant award with the Kentucky Department for Local Government and authorized to execute the legally binding agreement with Four Rivers Behavioral Health for the Center Point Recovery Center. CITY MANAGER REPORT City Manager reminded everyone of the auction for the Sheehan Bridge Road property on June 4'h at 6:30 p.m. He asked for executive session to discuss land acquisition. Comm. Abraham requested executive session to discuss a personnel issue. EXECUTIVE SESSION Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board go into closed session for discussion of matters pertaining to the following topics: Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS (1)(b). Issues which might lead to the appointment, dismissal, or discipling of an employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). OPEN SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, for the Board to reconvene in open session. MAY 28, 2013 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). BUDGET WORKSHOP The following excerpt from the City Commission Highlights prepared by Pam Spencer, Public Information Officer, and reports decisions and discussion during the Budget Workshop. 'Budget Workshop After concluding the business part of the meeting, the Mayor and Commissioners in addition to the city manager and directors began a budget workshop. The entire meeting including the business meeting lasted nearly five and a half hours. City Manager Jeff Pederson started the meeting by going over the draft of the city manager's budget letter which is the first section of the budget document. The budget ordinance will be introduced at the June 11 Commission meeting. Pederson says, "General Fund revenue has not returned to pre -recession growth levels; however, the City is seeing a small reversal of the negative annual trend revenue for the tax on insurance premiums." Pederson adds, "The City continues to manage the budget within the `New Normal' wherein annual revenue growth does not keep pace with rising expenses." Each department prepared their budgets for the upcoming fiscal year using prior year's allocations; however, that proved to be increasingly challenging due to increasing costs. Pederson says three full-time positions have been eliminated from the budget through retirement and unfilled vacancies. Personnel costs make up 71.8 percent of the general fund budget. Pederson recommends the City utilize the 4% increase in property tax revenue allowed under State law using a combination of projected valuation increase and a slight increase in the tax levy. The proposed general fund operating expenditures is nearly $31.2 million while the estimated revenue is slightly more than $30.9 million. Cash carry-over from previous years will balance the budget. To explain the budget preparation process, each director outlined the belt -tightening to balance their budgets. Examples include reducing the length of summer camp programs, eliminating an unfilled position in the Information Technology department, delaying the replacement of a truck for the Fire Department, and reducing advertising costs. After reviewing the General Fund revenue and expenditures, the group reviewed the five year projection for the Investment Fund. The Investment Fund is funded by the % cent payroll tax and dedicated to economic development, community redevelopment, capital/infrastructure improvements, and property tax relief. Some of the line items proposed for the upcoming fiscal year include $250,000 for GPEDC; $50,000 for EntrePaducah; a $90,000 payment for a $1 million bond issue to upgrade the Showroom attached to the Julian Carroll Convention Center; $100,000 for the Convention Center Corporation; $125,000 to be divided among various arts agencies; $50,000 to start a roof stabilization program; $150,000 to begin implementing wayfinding recommendations in the Renaissance Area Master Plan; $150,000 for general facilities maintenance for city - owned buildings; $45,000 as a match to public fundraising for a restroom facility next to the Noble Park tennis courts; $100,000 for engineering and design for City Hall (see additional information below); and $140,000 to stabilize the bank of the Noble Park Lake (see additional information below). City Hall Structural Analysis: Within the proposed FY2014 Investment Fund budget is a $100,000 line item for City Hall engineering and design. City -Engineer Public Works Director Rick Murphy showed slides of the interior and exterior of City Hall. Murphy says, "Structurally it's starting to show its age. There's going to have to be something done to City Hall." Murphy says the building has a failing roof system. Murphy adds, "Moisture has been getting into the concrete and corroding the rebar. Once the steel in the concrete is gone, concrete loses its tensile strength." Murphy showed photos of the four eaves of City Hall which at some corners have sagged nine inches. In reviewing the interior, the building needs renovations to make the facility more adequately meet the needs of employees and the public. Murphy provided the Mayor and Commissioners with a cost estimate to restore the structural integrity of the building, upgrade the MAY 28, 2013 electrical and mechanical systems, and improve the interior layout. The total estimate is $5.34 million which doesn't include upgrades to the building's security. City Hall has approximately 60,000 square feet of space; however, only about 28,000 is being used. The remaining is storage area in the basement and the open atrium area. City Manager Jeff Pederson recommends a spatial needs study to be completed first before a decision is made on the future of City Hall. Noble Park Bank Stabilization: One of the line items within the proposed FY2014 Investment Fund budget is $140,000 for the stabilization of the southern end of the Noble Park Lake. Parks Services Director Mark Thompson showed several photos of the bank including the subsidence occurring at the fishing pier. City Manager Jeff Pederson says, "If you visit the lake you see the jagged, deteriorated shoreline of a pond that is a focal point of Noble Park." Thompson says, "With the $140,000 appropriation, we could do a large majority of the bank stabilization and pier work." Thompson provided cost estimates including $45,000-$120,000 to stabilize 900 linear feet of shoreline with the range in cost depending upon whether the bank was stabilized with a vinyl seawall or riprap or a combination. The vinyl seawall is more expensive but is more durable and requires less maintenance. The cost to repair the piers and access areas would be $25,000-$35,000 with the cost to rehabilitate Duck Island an additional $25,000- $35,000. Thompson recommends initiating a public fundraising campaign to recover the costs to rehabilitate Duck Island. Currently, the Duck Island house is in storage." F11:i° COMMISSIONER COMMENTS None were given. PUBLIC COMMENTS None were given. ADOPTED: June 11, 2013 Jd,7��4 s��► (xq)AOj V , - e--4 City Clerk ay'dr