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Home My WebLink About04-23-13APRIL 23, 2013 At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 23, 2013, at 5:30 p.m., Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PRESENTATIONS: DUCHESS AWARD Mayor Kaler presented a Duchess of Paducah to Carol Foreman for her work in making the public more aware of Pancreatic Cancer. �W 2013 DOGWOOD TRAIL WINNERS Dabney Haugh of the Civic Beautification Board announced the winners as follows: Off — Trail Winners On —Trail Winners 3263 Madison Street 1600 Martin Luther King Dr 3250 Madison Street 4301 St. Charles Court 145 Red Fox Trail 4240 Pines Rd 2414 Jefferson Street 644 Woodland Dr 2107 Jefferson 226 Wallace Lane 2100 Jefferson 4670 Quail Hollow Dr 2625 Jefferson Street 2414 Jefferson Street PRE -BUDGET WORKSHOP City Manager Jeff Pederson and Finance Director Jon Perkins gave a preview of the upcoming budget challenges for FY2013-2014. He summarized the 2014 General Fund Development Assumptions/Guidelines. He pointed out that personal services for FY 2013 is 75.7% of the budget. Mr. Pederson summarized cuts the City departments have made over the last 5 years to help the City remain efficient while revenues remain flat. As far as taxes, Mr. Pederson said, "the City will rely on existing resources; except for property tax revenue growth of 4% allowable under law," which comes from a combination of property valuation increase and or rate increase. Pederson briefly covered the Investment Fund which is used for economic development, neighborhood re- development, infrastructure capital investment and property tax relief. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the April 9th and April 16th, 2013, City Commission meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTIONS R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following documents and bids be received and filed: DOCUMENTS 1. Insurance Certificates: a. Heartland Cares, Inc. 2. Agreements: a. Subordination Agreement with Hooper's for 219-223 Broadway (Ord.# 2008-2-7391) b. Two Triple Combination Pumper Trucks for Use by the Fire Department (Ord.#2013-3-8022) BIDS ENGINEERING -PUBLIC WORKS DEPARTMENT OHIO RIVER BOAT LAUNCH PROJECT a. Jim Smith Contracting Co., LLC APRIL 23, 2013 b. Harold Coffey Construction Co., Inc. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). RESOLUTION ACCEPT RAMP UPON RECOMMENDATION OF PRDA Mayor Kaler offered motion, seconded by Commissioner Abraham, that a Resolution entitled, "A RESOLUTION ACCEPTING THE RENAISSANCE AREA MASTER PLAN (RAMP), RECOMMENDED BY THE PADUCAH RIVERFRONT DEVELOPMENT AUTHORITY," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). Sharon Poat, spoke on behalf of the Paducah Renaissance Alliance Advisory Board, PRA opposes the "Town Square" concept that is contained within the RAMP plan. MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the list below be approved, (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). ACCEPT DONATION OF COMPUTER FOR POLICE DEPARTMENT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE DONATION FROM FOUR RIVERS BEHAVIORAL HEALTH OF A COMPUTER SYSTEM TO BE UTILIZED BY THE PADUCAH POLICE DEPARTMENT'S PRESCRIPTION DRUG INVESTIGATOR", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). M.O.#1720; BK 8 ORDINANCE — ADOPTION APPROVE INTERIOR RENOVATIONOF 533-535 FOUNTAIN AVENUE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING THE RECOMMENDATION OF THE URBAN RENEWAL AND COMMUNITY DEVELOPMENT AGENCY TO ACCEPT THE BID OF PETRAITIS CONSTRUCTION FOR THE INTERIOR REHABILIATION OF 533-535 FOUNTAIN AVENUE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah approves the recommendation of the Urban Renewal and Community Development Agency to accept the bid of Petraitis Construction, in the amount of $81,144.00, for the interior rehabilitation of 533-535 Fountain Avenue and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). ORD.#2013-4-8027; BK 33 ORDINANCE — INTRODUCTION AUTHORIZE CONTRACT FOR THE OHIO RIVER BOAT LAUNCH PROJECT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, LLC, FOR CONSTRUCTION OF THE OHIO RIVER BOAT LAUNCH PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: That the City of Paducah accepts the bid of Jim Smith Contracting Company, LLC in the amount of $2,588,465.78, for construction of APRIL 23, 2013 the Ohio River Boat Launch Project, and authorizes the Mayor to execute a contract for same. AUTHORIZE CONTRACT FOR THE RIVERFRONT REDEVELOPMENT PROJECT PHASE 1-A, PILES AND MASS FILL Commissioner Rhodes offered motion, seconded by Commissioner Wilson, move that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH MAC CONSTRUCTION & EXCAVATING, INC., FOR CONSTRUCTION OF THE RIVERFRONT REDEVELOPMENT PROJECT PHASE 1-A, PILES AND MASS FILL". This ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute an agreement with MAC Construction and Excavating, Inc., in the amount of $4,490,600.00, for construction of the Riverfront Redevelopment Project Phase 1-A, Piles and Mass Fill. AUTHORIZE AMENDMENT #1 FOR THE GREENWAY TRAIL PHASE II ENGINEERING DESIGN CONTRACT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AMENDMENT #1 OF THE ENGINEEERING DESIGN AGREEMENT WITH FLORENCE & HUTCHESON FOR THE GREENWAY TRAIL PHASE II PROJECT FOR ADDITIONAL ENGINEERING DESIGN SERVICS REALTED TO THE PROPOSED UNDERPASS LOCATED US 45/NORTH 8TH". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute Amendment #1 of the Engineering Design Agreement with Florence & Hutcheson, for the City of Paducah's Greenway Trail Phase II Project in the amount of $5,312.50 for additional engineering design services related to the proposed underpass located at US 45/North 8th Street. CLOSURE OF A PORTION OF SOUTH 4TH STREET AND WOODWARD STREET AT THE INTERSECTION OF WAYNE SULLIVAN DRIVE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF SOUTH 4TH STREET (A.K.A. AS MYERS STREET) AT WAYNE SULLIVAN DRIVE AND A PORTION OF WOODWARD STREET AT SOUTH 4TH STREET AND WAYNE SULLLIVAN DRIVE, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of a portion of 4th Street (A.K.A. Myers Street) at Wayne Sullivan Drive and a portion of Woodward Street at South 4th Street and Wayne Sullivan Drive and authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public ways to be closed. CITY MANAGER REPORT • Will be bringing before the Commission a contract for auction services for Sheehan Bridge Road property. • Complimented the Convention Center Board and Carson Center management for the exterior work completed to enhance the look of the Julian Carroll Convention Center. • Asked for executive session for economic development. COMMISSIONER COMMENTS None were given tonight. PUBLIC COMMENTS None were given tonight. EXECUTIVE SESSION Commissioner Gault motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topics: APRIL 23, 2013 • A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1) (g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ADOPTED: May 14, 2013 City Clerk a r