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HomeMy WebLinkAbout07/08/08JULY 8, 2008 At a Regular Meeting of the Board of Commissioners, held on Tuesday, July 8, 2008, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Kaler, Watkins and Mayor Paxton (4). Commissioner Smith was absent (1). ADDITIONS The following additions were made to the agenda: Resolution -Support to Continue Services at the Local Kentucky Revenue Cabinet Office Appointment -Board of Assessment Appeals Ordinance -Introduction Expanded Jurisdiction Agreement PRESENTATION KENTUCKY LEAGUE OF CITIES' LEGISLATIVE UPDATE J. D. Chaney, Attorney and Lobbyist, for Kentucky League of Cities summarized the legislative session. He is visiting several key cities to give an update of how cities' are affected by the legislation passed in the General Assembly. STREET CLOSURES FOR BIKE RIDE EVENT Martha Emmons and Mark Thompson, Parks Services Director, posed an idea to have an event that all bicycle riders, walkers, runners, etc., would have a day that certain streets are closed to vehicles so they would have a safe place to bike, walk or run. The proposed street is Broadway from 21St Street to 4th Street. Suggested date for first event is August 10th and second event sometime in September. Commission agreed with the idea. Mayor Paxton suggested that once a month on a Saturday morning have a get together with the public and commissioners to walk the Greenway Trail. People would meet at the amphitheater, have a breakfast snack, and have an informative session such as Parks Services Director speaking on issues about quality of life activities. SPOTLIGHT Pam Spencer, Public Information Officer, spotlighted "polyacrylamides" also called water crystals or water gels that are being used to water plants and landscaping throughout the city. Kathy Keeney, City Horticulturalist, recommends the use of the water crystals because it is cost effective and increases efficiency because you don't have to water plants so often. NOTE: Mayor Paxton read a memo from Dr. Veazey, President of West Kentucky Community and Technical College, regarding the status of the Paducah School of Art. (A copy of the memo is in the minute file.) He thanked Dr. Veazey for sticking with the project because this year is proving to be financially challenging for the college due to budget cuts from state and federal funds. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the reading of the Minutes for June 24th, 2008, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). RESOLUTION SUPPORT TO CONTINUE SERVICES AT THE LOCAL KENTUCKY REVENUE CABINET OFFICE Mayor Paxton offered motion, seconded by Commissioner Kaler, that a Resolution entitled, "A RESOLUTION OF THE CITY OF PADUCAH, COMMONWEALTH OF KENTUCKY, URGING CONTINUATION OF SERVICES TO PURCHASE AREA CITIZENS THROUGH THE KENTUCKY DEPARTMENT OF REVENUE'S PADUCAH OFFICE," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). JULY 8, 2008 APPOINTMENT PADUCAH AREA TRANSITY SYSTEM Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Bill Perrin as a member of the Paducah Area Transit Authority, to replace Len Ogden, Jr. This term will expire June 30, 2012." Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in appointing Bill Perrin as a member of the Paducah Area Transit Authority. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). HISTORICAL AND ARCHITECTURAL REVIEW COMMISSION Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Michael D. McDowell as a member of the Historical and Architectural Review Commission. This term will expire June 4, 2011." Commissioner Watkins offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Michael D. McDowell as a member of the Historical and Architectural Review Commission. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). BOARD OF ASSESSMENT APPEALS Mayor Paxton made the following reappointment: WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Mary Hoy as a member of the Board of Assessment Appeals. This term will expire June 30, 2011." Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Mary Hoy as a member of the Board of Assessment Appeals. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). MOTIONS R & F DOCUMENTS Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the following documents be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) Dale Bearden Construction Inc. (b) Paducah Sheet Metal Inc. (c) Brian Womble Construction LLC Bid Bond: (a) Magic Ice USA, Inc. 2. Contracts/Agreements: (a) Smith Lawn Care for Grounds Maintenance of City -Owned Properties (2008-5-7422) (b) Paducah Area Chamber of Commerce for Specific Services (no ordinance required) 3. Paducah Water Financial Highlights for May, 2008 Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins and Mayor Paxton (4). JULY 8, 2008 MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Watkins offered motion, seconded by Commissioner Coleman, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins and Mayor Paxton (4). AMEND SALARY RANGES Commissioner Coleman offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING TABLE 3, "GRADE, CLASSIFICATION, AND SALARY RANGES" FOR THE CITY OF PADUCAH EMPLOYEES TO INCREASE MAXIMUM POINTS OF SALARY RANGES BY 7%," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). M.O.#1391; BK 7; PG ORDINANCE — EMERGENCY ACCEPT MAP FUNDS FOR FY2008-2009 Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE COMMONWEALTH OF KENTUCKY, TRANSPORTATION CABINET, DEPARTMENT OF GOVERNMENTAL RELATIONS AND THE CITY OF PADUCAH, KENTUCKY, FOR ACCEPTANCE OF MUNICIPAL AID FUNDS." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract between the Commonwealth of Kentucky, Transportation Cabinet, Department of Governmental Relations, and the City of Paducah, Kentucky, for acceptance of Municipal Aid Funds for maintenance, reconstruction, or construction of city streets for fiscal year 2008-2009. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). ORD.#2008-7-7432; BK 31; PG ORDINANCES — ADOPTION APPROVE AFFILIATE PARTICIPATION AGREEMENT FOR CITY'S HEALTH INSURANCE PLAN Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AFFILIATE PARTICIPATION AGREEMENTS WITH PADUCAH AREA TRANSIT, PADUCAH-McCRACKEN COUNTY E-911, AND PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY FOR PARTICIPATION IN THE CITY OF PADUCAH' S BENEFIT PROGRAM." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute affiliate participation agreements with Paducah Area Transit, Paducah -McCracken County E-911, and Paducah -McCracken County Joint Sewer Agency for participation in the City of Paducah's benefit program. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). ORD.#2008-7-7433; BK 31; PG CIVIC CENTER CLEANING CONTRACT RENEWAL Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT RENEWAL WITH CROWDUS MAINTENANCE AND CLEANING SERVICES FOR EVENT SET-UP SERVICES FOR THE ROBERT CHERRY CIVIC CENTER, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a contract renewal for a period of one (1) year with Crowdus Maintenance and Cleaning Services, in an JULY 8, 2008 amount not to exceed $34,000.00, for event set-up services for the Robert Cherry Civic Center. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). ORD.#2008-7-7434; BK 31; PG FOUNTAIN AVENUE INCENTIVE PACKAGE Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ESTABLISHING AND APPROVING THE FOUNTAIN AVENUE CONSTRUCTION FINANCIAL ASSISTANCE PROGRAM AND AUTHORIZING THE DIRECTOR OF PLANNING TO ADMINISTER THE PROGRAM AND PROVIDE FINANCIAL ASSISTANCE TO ELIGIBLE APPLICANTS FOR RECONSTRUCTION OF EXISTING HOMES AND CONSTRUCTION OF NEW HOMES." This ordinance is summarized as follows: The City of Paducah does hereby commit $300,000.00 for the fiscal year 2008-2009 to the Fountain Avenue Construction Financial Assistance Program. The Fountain Avenue Program will make available forgivable -deferred payment loans to eligible applicants for the purpose of renovation of existing homes and the construction of new homes in the Fountain Avenue neighborhood. The City of Paducah hereby authorizes the Director of Planning to administer the Fountain Avenue Program in accordance with the policies, procedures, and criteria, which may be amended from time to time. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). ORD.#2008-7-7435; BK 31; PG AUDIT FEE AMENDMENT Commissioner Watkins offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING AND APPROVING A FEE ADJUSTMENT IN THE AMOUNT OF $20,000 FOR THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30, 2008, AND AUTHORIZING THE MAYOR TO EXECUTE A REVISED LETTER OF UNDERSTANDING." This ordinance is summarized as follows: The City of Paducah hereby accepts and approves the fee adjustment in the amount of $20,000 for the comprehensive annual financial report for fiscal year ending June 30, 2008 to be prepared by Kemper CPA Group, LLP, authorizes the Mayor to execute a revised letter of understanding and approves the expenditure from the General Fund's fund balance. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). ORD.#2008-7-7436; BK 31; PG BROADWAY STREETSCAPE LIGHTING Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR STREETSCAPE LIGHTING ALONG BROADWAY, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Story Electrical Service, Inc., in the amount of $40,974.00, for installation of permanent lighting and electrical receptacles in the streetscape on Broadway, between 7t' Street and 2"d Street and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). ORD.#2008-7-7437; BK 31; PG PURCHASE PORTION OF PROPERTY LOCATED AT 3465 OLIVET CHURCH ROAD FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE AND ALL DOCUMENTS NECESSARY FOR ACQUISITION OF A PORTION OF REAL PROPERTY LOCATED AT 3465 OLIVET CHURCH ROAD FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a Deed of Conveyance and all documents relating to same, with Higdon Development, Inc. for acquisition of a portion of real property located at 3465 Olivet Church Road as right of way and a permanent JULY 8, 2008 public utility easement for the Olivet Church Road Improvement Project, for and in consideration of $90,000. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). ORD.#2008-7-7438; BK 31; PG SALARY INCREASE FOR CITY MANAGER Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING THE SALARY OF THE CITY MANAGER OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: Increasing the current annual salary for the City Manager by $3,084.64 for a total salary of $105,903.84 effective July 1, 2008. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins, and Mayor Paxton (4). ORD.#2008-7-7439; BK 31; PG ORDINANCES — INTRODUCTION NOBLE PARK RESTROOM CHANGE ORDER #1 Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH MODULAR CONNECTIONS, LLC, FOR PURCHASE OF TOILET CARRIERS FOR THE MODULAR RESTROOMS IN NOBLE PARK." This ordinance is summarized as follows: Authorize Mayor to execute Change Order No.1 in the amount of $2,340.00 with Modular Connections, LLC, for a total project cost of $96,939.00. AMENDMENT OF EQUAL EMPLOYMENT OPPORTUNITIES ORDINANCE TO INCLUDE "AGE" TO BE LISTED AS A PROTECTED CLASS Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING ARTICLES III, IV, AND V, OF CHAPTER 58, HUMAN RELATIONS, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: Amend Article III, Equal Employment Opportunities, Article IV, Places of Public Accommodation, and Article V, Fair Housing, of Chapter 58, Human Relations of the Code of Ordinances to include "age" as a protected class prohibiting unlawful discrimination to comply with applicable State and Federal laws on employment discrimination. 2008-2009 LAW ENFORCEMENT SERVICE FEE GRANT AWARD Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL OTHER DOCUMENTS RELATING THERETO WITH THE COMMONWEALTH OF KENTUCKY JUSTICE CABINET FOR THE 2008-2009 LAW ENFORCEMENT SERVICE FEE GRANT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute an agreement and all other documents relating thereto with the Commonwealth of Kentucky Justice Cabinet to obtain a law enforcement service fee grant in the amount of $8,881.00 for the traffic enforcement program that includes underage drinking. EXPANDED JURISDICTION AGREEMENT Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE COMMONWEALTH OF KENTUCKY, DEPARTMENT OF HOUSING, BUILDINGS AND CONSTRUCTION AND THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an agreement between the Commonwealth of Kentucky, Department of Housing, Buildings and Construction, and the City of Paducah, Kentucky, for additional plan review and inspection responsibilities within the City of Paducah. CITY MANAGER REPORT o The City Manager informed that the young boy who was saved from drowning at the Noble Park pool is being released from the hospital. He is doing well. JULY 8, 2008 o Calendar Items o May cancel next Tuesday's workshop COMMISSIONER CONCERNS Commissioner Coleman has received a complaint regarding high weeds located in the vicinity of the 800 block of North 36th Street between Phillips Avenue and Minnich Avenue. PUBLIC COMMENTS Al and Dana Knudsen have been renovating Mr. Knudsen's family home located at 431 Harahan Boulevard. This location is part of the Fountain Avenue Neighborhood Revitalization Plan. The Knudsen's are requesting the Commission to allow them to move into their home before all of the inspections are completed. They need to move into the home for financial reasons so they can sell their current home. Once they move in they will complete a list of corrections supplied by the Inspection Department and have the inspections completed. Mr. Knudsen had been informed by the Inspection Department that until all inspections were completed he and his family could not move in. Mayor Paxton along with Joel Scarbrough, Chief Building Inspector, will view the house to see if a compromise can be made with the Knudsens. The Mayor told them to contact Mr. Scarbrough to set up an appointment for the house to be viewed. Upon motion the meeting adjourned. ADOPTED: July 22 , 2008 JJ//d 2jer -/L.- City Clerk