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Home My WebLink About2008-6-7430r. s ORDINANCE NO. 2008-6-7430 �cy� AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2008, THROUGH JUNE 30, 2009, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT. WHEREAS, an annual budget proposal has been prepared and delivered to the City Commission; and WHEREAS, the City Commission has reviewed such proposed budget and made the necessary modifications. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The following estimate of revenues and resources is adopted as the City of Paducah, Kentucky Revenue Budget for Fiscal Year 2008 - 2009. FY2009 HUD MUNICIPAL COURT FY2009 HOME AID E911 AWARDS GENERAL SMALL PROGRAM INVESTMENT CDBG FUND FUND GRANTS FUND FUND FUND 11 01 02 03 04 06 SOURCES: CASH FROM FUND RESERVE CASH FROM FUND RESERVE 500 68,920 REVENUES: PROPERTY TAXES 5,484,500 LISC, PERMITS, LISC, PERMITS, OTHER TAXES 22,321,000 410,000 4,292,000 GRANTS, CONTRIBUTIONS 851,550 GRANTS, CONTRIBUTIONS 100,000 FINES & FORFEITURES 153,500 351,525 FINES & FORFEITURES PROP RENTAL & SALES 394,200 20,000 50,000 CHARGES FOR SERVICES 687,905 INTEREST INCOME 345,000 2,000 141,700 RECREATION, OTHER FEES 153,200 INTEREST INCOME MISCELLANEOUS 70,000 25,000 RECREATION, OTHER FEES MISCELLANEOUS TOTAL REVENUES 30,460,855 45,000 412,000 4,292,000 100,000 FUND TRANSFERS IN 126,345 25,000 850,000 TOTAL REVENUES 376,500 186,690 1,076,525 TOTAL SOURCES 30,587,200 70,000 1,262,000 4,360,920 100,000 FY2009 HUD COURT HOME REVOLVING E911 AWARDS RENAIS FUND FUND TELCOM FUND FUND FUND 08 09 11 12 13 80 SOURCES: CASH FROM FUND RESERVE 40,000 500 7,600 REVENUES: PROPERTY TAXES LISC, PERMITS, OTHER TAXES 720,000 GRANTS, CONTRIBUTIONS 376,500 44,990 351,525 FINES & FORFEITURES 50,000 PROP RENTAL & SALES 2,000 CHARGES FOR SERVICES 141,700 INTEREST INCOME 5,000 4,000 1,000 RECREATION, OTHER FEES MISCELLANEOUS 110,000 TOTAL REVENUES 376,500 186,690 1,076,525 54,000 113,000 FUND TRANSFERS IN 94,485 404,105 495,700 TOTAL SOURCES 416,500 500 281,175 1,480,630 61,600 608,700 S:\Jon\Excel\Budget FY2008\budget 2008-2009\Ordinance c(opy� Sa FY2009 GENERAL FLEET HEALTH MAINT AEPF/PFPF FY2009 DEBT TRUST SOLID CIVIC TRUST PENSION SERVICE CIP WASTE CENTER RENTAL RADIO FUND FUND FUND FUND FUND FUND SOURCES: 30 40 50 62 63 64 SOURCES: 22,425 279,990 803,400 1,569,820 CASH FROM FUND RESERVE 327,425 10,795 REVENUES: PROPERTY TAXES LISC, PERMITS, OTHER TAXES 545,000 GRANTS, CONTRIBUTIONS FINES & FORFEITURES 833,110 8,000 PROP RENTAL & SALES 405,800 35,000 30,000 138,100 125,010 CHARGES FOR SERVICES 74,500 60,000 4,058,000 366,825 INTEREST INCOME 68,000 12,500 RECREATION, OTHER FEES MISCELLANEOUS 34,500 TOTAL REVENUES 489,700 893,110 1,124,000 3,597,100 8,000 366,825 TOTAL REVENUES 1,025,300 4,195,500 30,000 138,100 137,510 FUND TRANSFERS IN 1,062,600 1,591,820 41,500 TOTAL SOURCES 512,125 1,173,1001 1,124,0001 4,400,500 8,000 1,9451385 TOTAL SOURCES 2,087,900 1,591,820 4,522,925 82,295 138,100 137,510 FY2009 FLEET FLEET HEALTH MAINT AEPF/PFPF SERVICE TRUST INSUR INS TRUST TRUST PENSION FUND FUND FUND FUND FUND FUND 70 71 72 73 74) (76),(77),(84 SOURCES: CASH FROM FUND RESERVE 22,425 279,990 803,400 1,569,820 REVENUES: PROPERTY TAXES LISC, PERMITS, OTHER TAXES GRANTS, CONTRIBUTIONS FINES & FORFEITURES PROP RENTAL & SALES 833,110 8,000 CHARGES FOR SERVICES 489,700 1,124,000 3,597,100 INTEREST INCOME 60,000 366,825 RECREATION, OTHER FEES MISCELLANEOUS TOTAL REVENUES 489,700 893,110 1,124,000 3,597,100 8,000 366,825 FUND TRANSFERS IN 8,740 TOTAL SOURCES 512,125 1,173,1001 1,124,0001 4,400,500 8,000 1,9451385 S:\Jon\Excel\Budget FY2008\budget 2008-2009\Ordinance SECTION 2. The following sums of money are hereby appropriated for Fiscal Year 2008-2009. FY2009 GENERAL FUND 01 SMALL GRANTS 02 MUNICIPAL AID PROGRAM FUND 03 INVESTMENT FUND 04 CDBG FUND 06 APPROPRIATIONS: APPROPRIATIONS. GENERAL GOVERNMENT 1,611,370 GENERAL GOVERNMENT FINANCE 1,017,690 FINANCE INFORMATION SYSTEMS 346,560 INFORMATION SYSTEMS INSPECTIONS 1,121,510 INSPECTIONS PLANNING 851,150 70,000 100,000 POLICE 8,657,620 500 FIRE 6,351,075 PUBLIC WORKS 5,990,220 FIRE PARKS SERVICES 15529,955 PUBLIC WORKS CABLE AUTHORITY 95,710 PARKS SERVICES HUMAN RIGHTS 10,000 CABLE AUTHORITY HUMAN RESOURCES 365,870 ENGINEERING 1,175,590 1,262,000 RISK MANAGEMENT 138,350 INVESTMENT FUND ENGINEERING 986,500 DEBT SERVICE / E911 RISK MANAGEMENT SOLID WASTE OPERATION INVESTMENT FUND FLEET MAINTENANCE DEBT SERVICE / E911 PENSIONS 1,480,630 CASH CARRY FORWRD/RESRV FUND TRANSFERS OUT 1,324,530 3,374,420 PENSIONS TOTAL APPROPRIATIONS 30,587,200 70,000 1,262,000 4,360,920 100,000 FY2009 HOME FUND OS HUD REVOLVING FUND 09 TELCOM 11 E911 FUND 12 COURT AWARDS FUND 13 RENAIS FUND 80 APPROPRIATIONS. GENERAL GOVERNMENT FINANCE INFORMATION SYSTEMS 225,820 INSPECTIONS PLANNING 416,500 500 POLICE 61,600 608,700 FIRE PUBLIC WORKS PARKS SERVICES CABLE AUTHORITY HUMAN RIGHTS HUMAN RESOURCES ENGINEERING RISK MANAGEMENT INVESTMENT FUND DEBT SERVICE / E911 1,480,630 SOLID WASTE OPERATION FLEET MAINTENANCE PENSIONS CASH CARRY FORWRD/RESRV 55,355 FUND TRANSFERS OUT TOTAL APPROPRIATIONS 1 416,500 500 281,175 1,480,630 1 61,600 608,700 S:\Jon\Excel\Budget FY2008\budget 2008-2009\Ordinance FY2009 GENERAL DEBT SERVICE FUND 30 CIP FUND 40 SOLID WASTE FUND 50 CIVIC CENTER FUND 62 RENTAL FUND 63 RADIO FUND 64 APPROPRIATIONS: Station Maintenance & Upgrades 1 47,500 47,500 School Crossing Lights 2 GENERAL GOVERNMENT 57,500 275,000 3 50,000 107,500 Defibulators FINANCE 6,000 1,173,100 1,052,300 4,400,500 136,755 82,195 INFORMATION SYSTEMS 6 50,000 283,500 Noble Park Basketball Court Repainting & Resurf 7 20,000 INSPECTIONS Extrication Tool Replacement 8 36,000 339,500 Merit Raises 9 PLANNING 389,500 366,620 10 25,000 1 414,500 POLICE 50,000 FIRE 25,700 PUBLIC WORKS 814,500 PARKS SERVICES 82,295 CABLE AUTHORITY HUMAN RIGHTS HUMAN RESOURCES ENGINEERING 60,000 RISK MANAGEMENT INVESTMENT FUND DEBT SERVICE / E911 2,087,400 SOLID WASTE OPERATION 4,522,925 FLEET MAINTENANCE 512,125 0 PENSIONS 1,945,385 CASH CARRY FORWRD/RESRV 500 71,700 55,315 FUND TRANSFERS OUT 1 1 1,345 TOTAL APPROPRIATIONS 1 2,087,900 1 1,591,820 4,522,925 1 82,295 1 138,100 137,510 FY2009 FLEET SERVICE FUND 70 FLEET TRUST FUND 71 INSUR FUND 72 HEALTH INS TRUST FUND 73 MAINT TRUST FUND 74) AEPF/PFPF PENSION FUND (76),(77),(84 APPROPRIATIONS. Station Maintenance & Upgrades 1 47,500 47,500 School Crossing Lights 2 GENERAL GOVERNMENT 57,500 Noble Park Baseball / Softball Maintenance 3 50,000 107,500 Defibulators FINANCE 6,000 1,173,100 1,052,300 4,400,500 8,000 233,500 INFORMATION SYSTEMS 6 50,000 283,500 Noble Park Basketball Court Repainting & Resurf 7 20,000 INSPECTIONS Extrication Tool Replacement 8 36,000 339,500 Merit Raises 9 PLANNING 389,500 County Soccer Maintenance 10 25,000 1 414,500 POLICE FIRE PUBLIC WORKS PARKS SERVICES CABLE AUTHORITY HUMAN RIGHTS HUMAN RESOURCES ENGINEERING RISK MANAGEMENT INVESTMENT FUND DEBT SERVICE / E911 SOLID WASTE OPERATION FLEET MAINTENANCE 512,125 PENSIONS 1,945,385 CASH CARRY FORWRD/RESRV 71,700 FUND TRANSFERS OUT TOTAL APPROPRIATIONS 1 512,125 1,173,100 1,124,000 4,400,500 1 8,000 1,945,385 SECTION 3. The City anticipates that as a result of revenues being greater than the amount budgeted in FY2008 and expenditures being less than budgeted, it will enter FY2009 with a General Fund fund balance in excess of the 8% reserve provided for in SECTION SA of this ordinance. These expendable fund balance monies will be used for the following expenditures, which are listed in order of priority. Upon certification of the Finance Director that a specified amount of General Fund fund balance monies are available, that amount is hereby appropriated for the following items. The City Manager may authorize the following expenditures starting at priority #1 and going down the list to the item before the item where the amount in the "cumulative amount' column exceeds the amount certified by the Finance Director. Project Title Priority Amount Cumulative Amount Station Maintenance & Upgrades 1 47,500 47,500 School Crossing Lights 2 10,000 57,500 Noble Park Baseball / Softball Maintenance 3 50,000 107,500 Defibulators 4 6,000 113,500 MDT Replacement Plan 5 120,000 233,500 City Hall Interior/Exterior 6 50,000 283,500 Noble Park Basketball Court Repainting & Resurf 7 20,000 303,500 Extrication Tool Replacement 8 36,000 339,500 Merit Raises 9 50,000 1 389,500 County Soccer Maintenance 10 25,000 1 414,500 S:\Jon\Excel\Budget FY2008\budget 2008-2009\Ordinance Dolly McNutt Plaza/City Hall Pk Lot Lights 11 40,000 454, Vehicle Acquisition: PW, Fire, Inspection 12 181,500 636,000 Plotter & Software: Street Signs 13 9,000 645,000 Floor Replacement 14 6,100 651,100 Keiler Park - Repair Playground Resurfacing15 8,000 659,100 PATS Increase 16 50,000 709,100 Disc Golf - Course Maintenance & Upgrades 17 10,000 719,100 3 Zero Turn Mowers 18 20,000 739,100 Part -Time Parkin and Traffic Control Assistant 19 9,000 748,100 Full Year, PT Intern 20 14,000 762,100 Allie Morgan BuildingRoof Replacement 21 21,000 783,100 Platform Lift 22 10,000 793,100 Paxton Park Golf Board 23 36,000 829,100 Shed with Chain Hoist System to Store Snow Equip24 30,000 859,100 Full Time Grantsman 25 32,000 891,100 Complete Set of Airbags 26 12,500 903,600 Generator 27 40,000 943,600 Movie Projector 28 7,500 951,100 1 Field Conditioner 29 5,000 956,100 Part -Time Park Ranger Supervisor 30 26,000 982,100 Ener Audit: Install Efficiency Improvements 31 100,000 1,082,100 Brooks Stadium Fence 32 18,000 1,100,100 Replace Exterior FacilityWindows 33 225,000 1,325,100 Tennis HittingWall 34 5,000 1,330,100 Human Rights Commission Staff 35 105,000 1,435,100 GPS Grant Match 36 15,000 1,450,100 Carson Four Rivers Center 37 25,000 1,475,100 BroadwayIrrigation System 38 25,000 1,500,100 Brine Applicator - 4th Unit 39 15,000 1,515,100 Mobile Data Terminals 40 120,000 1,635,100 Pauper Burials 41 20,000 1,655,100 Horseshoe Pit Construction 42 6,000 1,661,100 Back u Generator for Public Works Facility43 35,000 1,696,100 CookingEquipment 44 16,300 1,712,400 DES 45 20,000 1,732,400 Closed Circuit Television SecurityMonitoringSystem 46 26,000 1,758,400 Paducah Symphony 47 25,000 1,783,400 Market House Theatre 48 25,000 1,808,400 GPS Units 10 49 21,300 1,829,700 Salt Storage Dome 50 100,000 1,929,700 Child Watch 51 27,500 1,957,200 Paducah Wall to Wall 52 25,000 1,982,200 Software System 53 60,000 2,042,200 C1ick2Gov 54 57,125 2,099,325 Temporary Employee for Spring (Landscape) 55 4,000 2,103,325 WKCTC Governor's Pro 56 9,205 2,112,530 Tennessee-TombigbeeWaterwa Development Auth 57 3,000 2,115,530 Barracuda Email Archiving& Indexin 58 13.600 2,129,130 2,129,130 6500 S:\Jon\Excel\Budget FY2008\budget 2008-2009\Ordinance SECTION 4. The City Manager and Finance Director will publish a budget document which reflects the funding priorities set by the City Commission during their budget workshops and which will be used to interpret the above appropriations. SECTION 5. The City does hereby adopt the following financial management policies: A. The General Fund's minimum undesignated cash balance shall be 8% of the General Fund's budgeted expenditures. The Solid Waste Fund's minimum unreserved cash balance shall be 8% of the Solid Waste's budgeted operating expenses. The Debt Service Fund's designated fund balance shall be sufficient to fully fund all outstanding debt including principal and interest. B. The City Manager is authorized to transfer budgeted amounts between departmental budget line items and between divisions of departments and between departments as shown in Section 2. C. Funds designated as Commission contingency shall be obligated only upon approval by the City Commission by municipal order. D. Funds designated as Administrative contingency shall be obligated at the discretion of the City Manager, however, the Commission shall be notified five working days prior to approval of expenditure. If any individual member of the Board of Commissioners requests Commission review of a proposed expenditure, the City Manager must bring expenditure before the Commission for approval by municipal order. E. City Manager shall assure that recurring revenues are greater than or equal to recurring expenditures. F. The City Manager has the authority to enact a budget allocation program or to transfer funds to or from any departmental line item to insurance or reserve accounts. G. As new vehicles are purchased the City will fully fund the Fleet Trust Fund in order to replace rolling stock owned by the General Fund as it achieves obsolescence. The Fleet Trust Fund shall be funded with monthly lease charges assigned to rolling stock as determined by the Finance Director or his designee. Additionally, General Fund transfers shall be made to offset the cost of initial rolling stock acquisition costs. H. The City will maintain a self insurance fund called Health Insurance Trust Fund through the use of user fees as set by administrative policy. I. The City will continue to maintain the Appointive Employees Pension Fund (AEPF) in a fully funded status through sound financial management and/or annual General Fund transfers as designated in the budget document. In fiscal year 2006, the City issued a General Obligation Bond for the Police and Firefighters' Pension Fund (PFPF) bringing the fund up to an actuarily sound basis and putting the fund on a sound financial footing with no unfunded obligation. J. The City will provide to all eligible employees a $663 per month credit (for the months of July - December 2008) to be applied to the Comprehensive Health Insurance Benefit Plan (Cafeteria Plan) as directed by the employee. In January 2009 this monthly credit will be increased by an amount equal to the increase in the CPI (USDOL Bureau of Labor Statistics Consumer Price Index - All urban consumers) during a 12 month period ending October 2008, or ending July 2008 if a change to July is approved by the City's three bargaining units. K. The City will maintain a special fund called Investment Fund. The Investment Fund will be funded with a 1/2 cent increase in the City's occupational license fee (employee payroll withholding tax). This fund is dedicated to the following expenditures: economic development, neighborhood re- development, infrastructure capital investment and property tax relief. SECTION 6. Finance Director is responsible for maintaining current table of Estimated Revenues in Section 1 and Appropriation of Funds in Section 2 and to provide a copy to the City Clerk. If during the course of the year the City Commission adopts Ordinances to anticipate new revenues or to make new appropriations, the Finance Director will update these Tables and provide a copy to the City Clerk. SECTION 7. This ordinance shall be read on two separate days and will 1: ATTEST: Tammara Brock, City Clerk Introduced by the Board of Commissioners, June 10, 2008 Adopted by the Board of Commissioners, June 24, 2008 Recorded by Tammara Brock, City Clerk, June 24, 2008 Published by The Paducah Sun, July 3, 2008 excel/budget 2008-2009 S Chapter 424. S:\Jon\Excel\Budget FY2008\budget 2008-2009\Ordinance