HomeMy WebLinkAbout10-24-2023Paducah -McCracken County Senior Citizens, Inc.
Minutes Monthly Board Meeting Tuesday, October 24, 2023, at 8:00am
Present Board Members- David Troutman, Cindy Mangrum, Vicki Brantley, Maggie Moore, Carol
Young, Dan Frazier, John Durbin, Lydia May, Simone Fearon, Karami Underwood, Robert Hernandez.
Staff Present- Sarah Walker, Executive Director, Robin Ross, Assistant Director.
Absent Board Members- None.
Call to Order: David Troutman called the meeting to order at 8:08 am.
Minutes from Last Month: Robert Hernandez made a motion to approve the September minutes with
corrections. Carol Young second. The motion passed.
Committee Reports:
Finance Committee: Vicki Brantley was not able to present financial reports. Robin is still waiting on
the reports from the accounting firm. The report will be uploaded to the online board member portal for
review from the board. Both Robin and Sarah need to be trained on how to upload information to the
website and the board member portal.
Nominating Committee: With Sarali joining the Senior Center as Executive Director, the board now
needs a new Board member. The board discussed two options and agreed there is a clear standout. David,
Robert, and Sarah will reach out to her and see if she is interested and able to take on the role.
Personnel Committee: No report at this time.
Bylaws and Policies Committee: There are issues with the timeline of staff using their accrued PTO.
The board agreed that PTO time should be tracked by calendar year rather than anniversary of
employment. For this year only, the staff have until the end of the fiscal year to use their PTO time and
then the policy will transition to calendar year permanently.
Vicki Brantley proposed an amendment to the policy, until Robert can edit it, that will allow any
employee to use accrued vacation time until June 30, 2024 and employees can take that time in hour
increments subject to managerial approval. Carol Young Second. The motion passed.
Director Report: No director's report this month as Sarah settles in.
Assistant Director Report: No report at this time.
Old Business
• Building Update: John Durbin met with the architect again a few weeks ago and we are
getting closer to official finalized building plans.
• Kitchen: The new oven was purchased and it's working great!
• Fundraising update: Eckstein grants received. The board discussed funrdraising ideas for
end of year giving. A strong fundraising committee is going to have to get to work in the
new year.
• Sign at location of new senior center: The city was unhappy with the sign that was out on
the property and asked for it to be moved. Cindy is going to work to find something a bit
nicer and bring some options to the board.
New Business
• Cindy Mangrum made a motion to remove Matthew Martin from all accounts and leave
all current signers as is. Small Walker will be added to all accounts. Carol Young second.
The motion passed.
• Made To Stay: There is the opportunity to merge Made To Stay with the Senior Center.
Made To Stay wants to retain its name but become a program of the Center. The main
question of merging will be if the two organizations will retain separate non-profit
statuses. A meeting with Betsy Burkeen to gain clarity on the process is happening in
November.
• Storage unit for 1 -Homes: A unit for Teresa has to be purchased. Sarah is going to work
her connections to try and get a donated building. This issue is tabled until the November
meeting.
Comments and Announcements
• The Thanksgiving Dinner will be November 16th. All board members are invited to serve the
meal. Board members need to be at the center between 11:30-45 am to get ready.
Adiournment
Lydia May made a motion to adjourn at 9:43 am, Simone Pearon second. The motion passed.
The next board meeting date is November 28, 2023 at 8:00am.
Maggie Moore, Secretary
David Troutman, President