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HomeMy WebLinkAbout08-22-2023Paducah -McCracken County Senior Citizens, Inc. Minutes Monthly Board Meeting Tuesday, August 22, 2023, at 8:00am Present Board Members- David Troutman, Cindy Mangrum, Vicki Brantley, Maggie Moore, Carol Young, Dan Frazier, John Durbin, Lydia May, Simone Fearon, Karami Underwood. Staff Present- Matthew Martin, Executive Director, Robin Ross, Assistant Director, Kim Vaughn, Kitchen Manager. Absent Board Members- Robert Hernandez. Other Attendees: Jeremy Buchanan and Cissy Fos, PADD. Call to Order: David Troutman called the meeting to order at 8:05 am. Minutes from Last Month: Cindy Mangrum made a motion to approve the minutes with discussed changes. Dan Frazier second. The motion passed. Committee Reports: Finance Committee: Vicki Brantley presented the financial report and check register. There are some pending adjustments on the financial report once the audit occurs. There is a noticeable difference now that Marshall County is no longer being served by the Senior Center Meals on Wheels program. Nominating Committee: Board member candidates were interviewed last week. 14 applications were turned in and 5 were interviewed. There are two candidates that really stood out. David potentially would want to expand the board to take on more members in the future. David and Matt recommend Sarah Walker. John Durbin made a motion to offer Sarah Walker the position of Board Member, Carol Young second. The motion passed. Mayor Bray will be advised to appoint Sarah Walker. Personnel Committee: No report at this time. Bylaws and Policies Committee: PTO, Safety, and Service Pets Policies Vote: Dan Frazier made a motion to implement all three updated/ new policies. Cindy Mangrum second. The motion passed. Director Report: See attachment presented by Matt. Assistant Director Report: No report at this time. Old Business • Building Update: David and John met with PFG W to go over the building plans. Good progress was made in finalizing the building plans in a way that is more cost efficient and also meets the needs of the seniors and the staff. New Business • Kim Vaughn, Kitchen Staff Pay Rates: The kitchen has lost some employees and Kim has struggled to find new meal delivery drivers. The primary issue is that the pay rate is not competitive enough. The board decided to increase it after much discussion. Kim shared her plan for implementation with a 90 day "probation period" to test out new employees. Discussion was interrupted by the arrival of the PADD Office representatives. Motion made and passed in the Comments and Announcements section of the minutes. • Jeremy Buchanan and Cissy Fox, PADD: In November, the previous policy of Meals on Wheels requirements will be reinstated. Seniors who can attend congregate meals can be further encouraged to stop their meal delivery service. The current seniors who began meal delivery under the COVID-19 Mandate are unfortunately "grandfathered in". Cissy Fox checked and shared the current reimbursement rate the Senior Center is receiving. Cissy and Jeremy discussed many options with the board. At this time, the state is encouraging PADD to expand the meals programs. Matt asked about getting vehicles for the program and Jeremy shared that Meals on Wheels has granted Murray all of their vehicles. Murray -Calloway County also has a relationship with a Ford dealership who helps them find good used vehicles to tum into Meals on Wheels vehicles. The nutritional requirements were updated this month. Jeremy also shared that there could be potential money in the Senior Center's contract to help purchase appliances for the new center when the time comes. Cissy also helped brainstorm methods for reducing the number of home -delivered meals to a more manageable number. Comments and Announcements s Motion for a new pay rate for the kitchen staff and meals drivers beginning the first pay period in September: (Kim Vaughn Amended the Motion to include that a 90 -day probation period with a rate of $11 per hour will Occur before the new employee is increased to $12 per hour:) Vicki Brantley made a motion to increase the pay rate for the kitchen staff and meal delivery drivers. Carol Young second. The motion passed. Simone Fearon absent for vote. Adiournment Vicki Brantley made a motion to adjourn at 9:42 am, Lydia May second. The motion passed. The next board meeting date is September 26, 2023 at 3:00am.