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Home My WebLink AboutAgenda Packet 03-26-2024 CITY COMMISSION MEETING AGENDA FOR MARCH 26, 2024 5:00 PM CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public Comment Sheet and place it in the box located at the end of the Commissioner’s desk on the left side of the Commission Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda. ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PROCLAMATION National Child Abuse Awareness Month & Sexual Assault and Awareness Prevention Month - Lori Wells Brown, CEO, LOTUS PRESENTATION Joint Sewer Agency Update - John Hodges PUBLIC COMMENTS MAYOR'S REMARKS Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. CONSENT AGENDA A. Approve Minutes for March 12, 2024, Board of Commissioners Meeting B. Receive & File Documents C. Appointment of Joseph Benberry to the Paducah Area Transit System Authority Board D. Appointment of Robert Bryant to the Paducah Golf Commission E. Personnel Actions F. Approve an Application for a 911 Services Board Grant in the Amount of $110,725 - B.LAIRD G. Approve the Application and Accept All Awarded Funds for a Marathon Petroleum Community Investment Grant in the Amount of $5,000 - S. KYLE H. Approve the Application for a Kentucky Pride Fund Composting Grant in the Amount of $602,071. - C.YARBER I. Approve the Application and Acceptance of a 2024-25 Household Hazardous Waste Grant in the Amount of $44,995 - C.YARBER J. Fleet Maintenance Service Agreement between the City of Paducah Fleet Division and the City of Bardwell - C.YARBER K. Approve the Application for a Crumb Rubber/Tire Derived Products Grant in the Amount of $36,000.00 - A. CLARK II. MUNICIPAL ORDER A. Approval of Contract Modification #2 for Change of Scope in Construction Contract with Dredge America, Inc. for 2024 Dredging Project for ($4,238.80) - M. TOWNSEND B. Authorize the City Manager to issue a request for proposals for Tennis Court Resurfacing - A. CLARK III. ORDINANCE(S) - INTRODUCTION A. Closure of an Alley west of South 16th Street between Kentucky Avenue and Washington Street - M. TOWNSEND IV. COMMENTS A. Comments from the City Manager B. Comments from the Board of Commissioners V. EXECUTIVE SESSION March 12, 2024 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, March 12, 2024, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor George Bray presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following answered to their names: Commissioners Guess, Henderson, Smith, and Mayor Bray (4). Commissioner Wilson is representing the City at an Energy Communities Alliance (ECA) meeting in Phoenix and could not attend the meeting. INVOCATION CommissionerGuess led the Invocation. PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. NEW EMPLOYEE INTRODUCTION Stefanie Wilcoxintroduced Daisha Johnson, Diversity Specialist. PROCLAMATION Mayor Bray presented a proclamation to Dylan Dixon with NeuroRestorative proclaiming March as Brain Injury Awareness Month. There is artwork on display in City Hall that was created by NeuroRestorative clients. MAYOR’S REMARKS Communications Manager Pam Spencer offered the following summary: “Mayor George Bray stated that he had received a message from Sen. Rand Paul offering his sincere condolences to the community regarding the recent death of Paducah Convention & Visitors Bureau Executive Director Mary Hammond. Mayor Bray mentioned that several community projects are underway to honor Hammond, including the planting of dogwoods and the development of a floodwall mural.” PRESENTATION Communications Manager Pam Spencer offered the following summary: Fire Department Feasibility Study Presentation “Fire Chief Steve Kyle, Eric Chambers with Brandstetter Carroll, Inc., and Michael Hogan with Emergency Services Consulting International (ESCI) provided an overview of the Paducah Fire Department Feasibility Study. In November 2022, the City authorized the study to analyze existing fire stations, study facility space needs, provide an opinion of probable costs, and analyze staffing levels and organizational processes by looking at national standards and best practices. March 12, 2024 The Paducah Fire Department has five stations built between 1954 and 1980. Each of the stations has a need for upgrades and enhancements with an estimated cost of maintenance and upgrades at more than $3.59 million. The average renovation cost for a fire station could be up to $450 per square foot with new construction costs up to $850 per square foot. The feasibility study also reviewed the City of Paducah’s growth and response times in an effort to present a variety of fire station configurations which include adding stations, moving stations, and/or combining stations. The model shows that Fire Station 4 located at 3189 Jackson Street is in an ideal location while the model shows the other stations could be placed in different locations to improve the percentage of the city that can be reached in a four-minute response time. The feasibility study provided several recommendations regarding Fire Department staffing. A few of the recommendations include adding a code enforcement officer and increasing operational staffing to accommodate the nearly 24,000 hours that need to be filled annually for vacations, vacancies, and other leave. Mayor Bray thanked the team for the thorough information and that it will be useful in making future decisions.” CONSENT AGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration.. The Mayor requested that Item I(I) be removed for separate discussion. Mayor Bray asked the City Clerk to read the items on the remaining items on the Consent Agenda I(A) Approve Minutes for the February 27, 2024, Board of Commissioners Meeting I(B) Receive and File Documents Minute File: 1. Petition For Allowance of Fowl – Filed by Holli Hammarquist Deed File: th 1.Commissioner’s Deed –812 North 6Street Contract File: 1. EPAD Program Financing Agreement, Notice of Assessment and approval of Notice of Assessment – Block Mining – MO #2855 2. Interlocal Agreement for Automatic Mutual Aid – City of Metropolis, Illinois – MO #2861 Financials File: 1. Paducah Water Works –Financials ending January 31, 2024 Bids and Proposals File: 1. Paducah Fire Department Feasibility Study – RFQ – MO #2675 a. PFGW b. Brandstetter Carroll* 2. Exterior Repairs – Fire Station No. 2 – MO #2745 a. A&K Construction b. Evrard Construction* 3. Paducah Fire Station #5 – Generator – MO #2859 a.Beltline Electric b. Jay’s Electric March 12, 2024 c. Mott Electric* I(C)Appointment of Michael Cochran to the Creative & Cultural Council to replace April Cochran whose term has expired and reappointment of Ashlea McMillan to the Creative & Cultural Council. Said terms shall expire March 9, 2027. I(D)Reappointment of Bob Turok to the Paducah-McCracken County Industrial Development Authority. Said term shall expire March 31, 2028. I(E)Personnel Actions I(F) A MUNICIPAL ORDER AUTHORIZING A MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT WITH OMNIA PARTNERS AND AUTHORIZING THE PURCHASE OF ROLL-OUT CONTAINERS, LIDS, AND ADDITIONAL REPLACEMENT PARTS OFF OF THE OMNIA PARTNERS COOPERATIVE PURCHASING CONTRACT WITH TOTER, INC., IN AN AMOUNT NOT TO EXCEED $340,000 FOR THE PUBLIC WORKS SOLID WASTE DIVISION (MO #2865; BK 13) I(G) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH TYLER TECHNOLOGIES IN AN AMOUNT OF $8,925 RELATED TO THE ADDITION OF OPEN FINANCE AND CAPITAL PROJECT EXPLORER, AND $22,800 RELATED TO AN INCREASE IN ANNUAL SAAS MAINTENANCE FEES (MO #2866; BK 13) I(H) A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY MANAGER TO INITIATE A REQUEST FOR PROPOSALS FOR A NON- EXCLUSIVE NATURAL GAS FRANCHISE IN PADUCAH, KENTUCKY, IN ACCORDANCE WITH CHAPTER 24 “NATURAL GAS” OF THE CODE OF ORDINANCES(MO #2867; BK 13) I(I)A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 2 TO THE CONSTRUCTION CONTRACT WITH EVRARD-KENTUCKY DIVISION, INC., FOR THE CONSTRUCTION AND RELOCATION OF DOG PARKS IN NOBLE PARK IN THE AMOUNT OF $103,779 AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT MODIFICATION AND ALL OTHER DOCUMENTS RELATED TO SAME Removed for separate discussion CommissionerGuess offered Motion, seconded by Commissioner Henderson,that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). MUNICIPAL ORDER APPROVE CONTRACT MODIFICATION #2 IN THE AMOUNT OF $103,779 FOR THE ROAD REMEDIATION FOR THE DOG PARK RELOCATION PROJECT Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, “A MUNICIPAL ORDER ADOPTING March 12, 2024 CONTRACT MODIFICATION NO. 2 TO THE CONSTRUCTION CONTRACT WITH EVRARD- KENTUCKY DIVISION, INC., FOR THE CONSTRUCTION AND RELOCATION OF DOG PARKS IN NOBLE PARK IN THE AMOUNT OF $103,779 AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT MODIFICATION AND ALL OTHER DOCUMENTS RELATED TO SAME Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson, and Mayor Bray (4). (MO # 2868; BK 13) ORDINANCE ADOPTION APPROVE AGREEMENT WITH COMPLETE DEMOLITION IN THE AMOUNT OF $221,000 FOR DEMOLITION OF 1501 BROADWAY (KATTERJOHN BUILDING) AND AUTHORIZE BUDGET AMENDMENT FOR EXPENDITURE CommissionerSmithoffered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an Ordinance entitled, “AN ORDINANCE AUTHORIZING A CONTRACT WITH COMPLETE DEMOLITION SERVICES, LLC, IN THE AMOUNT OF $221,000 FOR THE DEMOLITION OF 1501 BROADWAY AND AMENDING ORDINANCE NO. 2023-06- 8777, ENTITLED, “AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2023, THROUGH JUNE 30, 2024, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT.” This Ordinance is summarized as follows: This action accepts the bid of Complete Demolition and authorizes the Mayor to execute an agreement in the amount of $221,000 for the demolition of 1501 Broadway. Funding for this expenditure will come from Project Account No. MR0098. In order to cover this expenditure, funding must be transferred via a budget amendment from Investment Fund Fund Balance to the Project Account. This ordinance also authorizes that budget amendment in an amount of $221,000. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). (ORD 2024-02-8806; BK 37) COMMENTS CITY MANAGER –Parks & Recreation Employee, Jared Marsden, has received an NRPA designation. EXECUTIVE SESSION Commissioner Guess offered motion, seconded by Commissioner Henderson, that the Board of Commissioners go into closed session for discussion of matters pertaining to the following topics: Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b) Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). March 12, 2024 RECONVENE IN OPEN SESSION Commissioner Guess offered motion, seconded by Commissioner Henderson, that the Paducah Board of Commissioners reconvene in open session. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). ADJOURN CommissionerSmithoffered Motion, seconded by Commissioner Guess, that the meeting be adjourned. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Bray (4). TIME ADJOURNED: 6:32 p.m. ADOPTED: March 26, 2024 _________________________________ George Bray, Mayor ATTEST: _______________________________ Lindsay R. Parish, City Clerk March 26, 2024 RECEIVE AND FILE DOCUMENTS: Minute File: 1. Certificate of Liability Insurance – Communications International Inc. – MO #2836 Contract File: 1.Memorandum of Understanding – Community Scholarship Program – MO #2797 2.Change Order #1 – Evrard – Dog Park – MO #2849 3.Notice of Assignment – PACE Agreement Block Mining, Inc. – MO #2855 4.Amendment to Tyler Technologies Contract to add Capital Project Explorer and Open Finance Modules – MO #2866 5.Demolition of 1501 Broadway (Katterjohn Building) – Complete Demolition Services – ORD 2024-03-8806 Bids and Proposals File: Demolition of 1501 Broadway (Katterjohn Building) 1.Complete Demolition* ORD 2024-03-8806 2.Innovative Demolition 3.KT Excavating 4.Premier Demolition 5.Danny Cope Excavating 6.Dore & Associates 7.Harper Construction 8.Heflin, Inc. 9.Z&S Demolition, LLC Agenda Action Form Paducah City Commission Meeting Date: March 26, 2024 Short Title: Approve an Application for a 911 Services Board Grant in the Amount of $110,725 - B.LAIRD Category: Municipal Order Staff Work By: Anthony Copeland, Ariana Kitty, Hope Reasons Presentation By: Brian Laird Background Information: The 911 Services Board Grant Program was created in 2006 to help Public Safety Answering Points (PSAP) acquire E911 equipment, and is now focused on supporting the Next Gen 911 Road Map and enhanced NG911 Mapping Guide standards. One of the basic components of the NG911 Road Map is the capture of text, photo, and video data. The Paducah Police Department is requesting $110,725 for data capture/recording hardware and software that will work in conjunction with the new radio system upgrade. There is a 10% match recommended for this grant. Matching funds of $10,725 will be budgeted in the E911 FY2025 budget. Does this Agenda Action Item align with a Commission Priority? Yes If yes, please list the Commission Priority: Continuous improvement-911 radio equipment upgrade. Communications Plan: Account Name: Funds Available: Account Number: Staff Recommendation: Approve the application for the 911 Services Board Grant and authorize the Mayor to sign all documentation related to same. Attachments: 1. MO - app – 911 Services Board Grant 2024 MUNICIPAL ORDER NO. ______ A MUNICIPAL ORDER APPROVING THE EXECUTION OF A GRANT APPLICATION FOR A 911 SERVICES BOARD GRANT IN THE AMOUNT OF $110,725 TO BE USED BY THE PADUCAH POLICE DEPARTMENT FOR DATA CAPTURE/RECORDING HARDWARE AND SOFTWARE THAT WILL WORK IN CONJUNCTION WITH THE NEW RADIO SYSTEM UPGRADE BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah hereby approves the execution of a grant application to obtain a grant for a 911 Services Board Grant in the amount of $110,725, to be used by the PaducahPolice Department to purchasedata capture/recording hardware and software that will work in conjunction with the new radio system upgrade. A 10% match is recommended for this grant. Matching funds of $10,725 will be budgeted in the E911 FY25 budget. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. _________________________________ George Bray, Mayor ATTEST: _______________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, March 26, 2024 Recorded by Lindsay Parish, City Clerk, March 26, 2024 \\mo\\grants\\app – 911 Services Board Grant 2024 Agenda Action Form Paducah City Commission Meeting Date: March 26, 2024 Short Title: Approve the Application and Accept All Awarded Funds for a Marathon Petroleum Community Investment Grant in the Amount of $5,000 - S. KYLE Category: Municipal Order Staff Work By: Nathan Torian Presentation By: Steve Kyle Background Information: Marathon Oil’s social investment strategy aims to improve the quality of life in the communities where they live and work by building healthier, safer, stronger and more resilient communities. Their partnerships focus on public health, safety, education and the environment, and are tailored to the unique needs of each community. The Paducah Fire Department is requesting funding to purchase water removal equipment, ice suits, and other vital water rescue gear. This equipment will be used with the Fire Boat that was awarded with the FEMA Port Security Grant. No matching funds are required for this grant. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Account Name: Funds Available: Account Number: Staff Recommendation: Approve the application for the Marathon Petroleum Community Investment Grant, accept all funds awarded, and authorize the Mayor to sign all documents related to same. Attachments: 1. MO - App and Accept – Marathon Petroleum Community Investment Grant - Fire Dept. 2024 MUNICIPAL ORDER NO. ______ A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY FOR A FIRST RESPONDERS GRANT THROUGH THE MARATHON PETROLEUM FOUNDATION IN THE AMOUNT OF $5,000, TO BE USED BY THE PADUCAH FIRE DEPARTMENT FOR THE PURCHASE OF WATER REMOVAL EQUIPMENT, ICE SUITS AND OTHER VITAL WATER RESCUE GEAR AND AUTHORIZING THE ACCEPTANCE OF ALL GRANT FUNDS AWARDED NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute a grant application and all documents necessary for a Grant through the Marathon Petroleum Foundation in the amount of $5,000, for the purchase of water removal equipment, ice suits and other vital water rescue gearfor the Paducah Fire Department. No local cash match or in-kind contributions are required. SECTION 2. The City of Paducah hereby accepts all awarded funds and authorizes and directs the Mayor to execute the grant agreement and all other documents necessary to accept the grant funds. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. ____________________________________ George Bray, Mayor ATTEST: _______________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, March 26, 2024 Recorded by Lindsay Parish, City Clerk, March 26, 2024 \\mo\\grants\\ App and Accept – Marathon Petroleum Community Investment Grant - Fire Dept. 2024 Agenda Action Form Paducah City Commission Meeting Date: March 26, 2024 Short Title: Approve the Application for a Kentucky Pride Fund Composting Grant in the Amount of $602,071. - C.YARBER Category: Municipal Order Staff Work By: Chris Yarber, Jim Scutt, Hope Reasons Presentation By: Chris Yarber Background Information: Administered by the Department for Environmental Protection, Division of Waste Management, the purpose of this grant is to assist eligible applicants in their efforts to achieve a successful program to divert materials from being landfilled and direct them to composting, reuse or other recycling options. The Recycling and Household Hazardous Waste Grants Program was established in 2006 by Senate Bill 50, effective July 12, 2006, and incorporated as part of the Kentucky Pride Fund. The Public Works Department is requesting $602,071 for a horizontal grinder and radial stacker for the City's Composting Facility. This grant requires a 25% match of $200,690 for a total project cost of $802,761. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Account Name: Building & Improvements Funds Available: Account Number: 50002211 542050 Staff Recommendation: Approve the application for the Kentucky Pride Fund Composting Grant Application and authorize the Mayor to sign all documentation related to same. Attachments: 1. MO - KY Pride Composting Grant - 2024 MUNICIPAL ORDER NO. _______ A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A KENTUCKY PRIDE FUND COMPOSTING GRANT APPLICATION IN THE AMOUNT OF $602,071 AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT FOR ENVIRONMENTAL PROTECTION, DIVISION OF WASTE MANAGEMENT FOR FUNDING TO PURCHASE A HORIZONTAL GRINDER FOR THE CITY’S COMPOSTING FACILITY BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute an application for a Kentucky Pride Fund Composting Grant through the Department For Environmental Protection, Kentucky Division of Waste Management in an amount of $602,071, to purchase a horizontal grinder and radial stacker for the City’s Composting Facility. SECTION 2. The total cost of this project is $802,761, and a 25% match is required in the amount of $200,690, which will be paid from Building & Improvements Account Number 5000 2222 542050 SECTION 3. This order shall be in full force and effect from and after the date of its adoption. ____________________________________ George Bray, Mayor ATTEST: _______________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, March 12, 2024 Recorded by Lindsay Parish, City Clerk, March 12, 2024 \\mo\\grants\\KY Pride Composting Grant - 2024 Agenda Action Form Paducah City Commission Meeting Date: March 26, 2024 Short Title: Approve the Application and Acceptance of a 2024-25 Household Hazardous Waste Grant in the Amount of $44,995 - C.YARBER Category: Municipal Order Staff Work By: Chris Yarber, Latrisha Pryor, Pam Spencer, Hope Reasons Presentation By: Chris Yarber Background Information: The Kentucky Division of Waste Management, through the Household Hazardous Waste Award Program, funds cities across the commonwealth for annual clean-up days. This grant award program provides a partial reimbursement for the expenses incurred by the city for the disposal of hazardous waste and advertising/education of Spring Clean-up Day. For nearly 30 years, this project has been a collaborative effort between the McCracken County Fiscal Court and the City of Paducah. The Public Works Department desires to submit an application for the 2024-25 Kentucky Division of Waste Management Household Hazardous Waste Award Program. This grant requires a 25% cash or in-kind match. The City will act as the Lead Agency/Fiscal Agent and seeks an award of $44,995, which will be combined with the required local cash match of $14,998 for a project totaling $59,993. Local cash match will be divided equally between the city and the county. This Municipal Order will also approve the required Interlocal Agreement with McCracken County Fiscal Court for this grant. As in previous years, the City’s share of the local cash match will be paid through 50002209 – 520040. Does this Agenda Action Item align with a Commission Priority? Yes If yes, please list the Commission Priority: Quality of Life Communications Plan: Account Name: Funds Available: Account Number: 50002209 – 520040 Staff Recommendation: Approve the application and acceptance of the Household Hazardous Waste Grant and authorize the Mayor to sign all documentation related to same. Attachments: 1. MO - App & accept Household Hazardous Waste 2024-2025 MUNICIPAL ORDER NO. _____ A MUNICIPAL ORDER AUTHORIZING AN APPLICATION FOR AND ACCEPTANCE OF A 2024-2025 KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT IN AN AMOUNT OF $44,995, TO ASSIST IN FUNDING THE CITY/COUNTY ANNUAL SPRING CLEAN-UP DAY,AND AUTHORIZING THE MAYOR TO EXECUTE ALL GRANT DOCUMENTS AND AN INTERLOCAL AGREEMENT WITH McCRACKEN COUNTY FOR SAID GRANT BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah hereby authorizes the submission of a joint application with the McCracken County Fiscal Court for a Kentucky Household Hazardous Waste Grant through the Kentucky Division of Waste Management in the amount of $44,995 to assist in funding the City/County Annual Spring Clean-up Day. SECTION 2. That the City of Paducah hereby accepts the 2024-2025 Kentucky Household Hazardous Waste Grant through the Kentucky Division of Waste Management in the amount of $44,995, to assist in funding the City/County Annual Spring Clean-up Day. SECTION 3. The City of Paducah and the McCracken County Fiscal Court hereby agree that the City shall act as the lead government agency in meeting all grant requirements, including the local cash match of $14,998, which will be divided equally between the City and the McCracken County Fiscal Court. The Mayor is hereby authorized to enter into an Interlocal Agreement with McCracken County for match funding and administration of said grant. SECTION 4. The City’s match of $7,499will be funded through the Public Works account number 5000 2209 520040. Funding for the local cash match will be subject to approval of appropriation in the Public Works FY2025 budget. SECTION 5. That the Mayor is hereby authorized to execute the Grant Agreement, Interlocal Agreementand all related documents with the Kentucky Division of Waste Management. SECTION 6. This order shall be in full force and effect from and after the date of its adoption. __________________________________ George Bray, Mayor ATTEST: ____________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, March 26, 2024 Recorded by Lindsay Parish, City Clerk, March 26, 2024 MO\\grants\\App & accept Household Hazardous Waste 2024-2025 Agenda Action Form Paducah City Commission Meeting Date: March 26, 2024 Short Title: Fleet Maintenance Service Agreement between the City of Paducah Fleet Division and the City of Bardwell - C.YARBER Category: Municipal Order Staff Work By: JIm Scutt, Debbie Collins Presentation By: Chris Yarber Background Information: This action approves a Fleet Maintenance Service agreement for the City of Paducah Fleet Division to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the fee schedule for the City of Bardwell. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Account Name: Funds Available: Account Number: Staff Recommendation: Approve a Municipal Order for the Fleet Maintenance Service Agreement for the City of Paducah Fleet Division to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the fee schedule for the City of Bardwell. Attachments: 1. MO - agree-fleet maintenance services – City of Bardwell 2. City of Bardwell Fleet Agreement 3. Service Agreement labor rates MUNICIPAL ORDER NO. ________ A MUNICIPAL ORDER APPROVING A FLEET MAINTENANCE, MOTORIZED EQUIPMENT AND EMERGENCY APPARATUS SERVICE AGREEMENT WITH THE CITY OF BARDWELL, TO PROVIDE FLEET MAINTENANCE SERVICES AT HOURLY RATES AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO SAME WHEREAS, the City of Paducah wishes to enter into a Fleet Maintenance Service Agreement with City of Bardwell for the City of Paducah Fleet Department to provide fleet services at hourly rates. NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Board of Commissioners hereby authorizes the Mayor to execute the City of Paducah Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service Agreement (hereinafter the “Agreement”) with the City of Bardwell in substantially the form attached hereto and made part hereof (Exhibit A). SECTION 2. That the hourly labor rates are as follows: Shop Hourly Labor Rate Heavy Truck $95 per hour Heavy Equipment $95 per hour Passenger Vehicle$95 per hour Light Truck$95 per hour Small Engine$75 per hour SECTION 3. That the initial term of the Agreement shall be for a period of one (1) year. Such term shall automatically renew at the end of the Initial Term unless either party terminates the Agreement upon sixty days written notice in accordance with Paragraph 7 of the Agreement. In addition, the City of Paducah may terminate the Agreement with cause upon a thirty-day written notice for non-payment of fees. SECTION 4. This Order shall be in full force and effect from and after the date of its adoption. ______________________________________ George Bray, Mayor ATTEST: __________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, March 26, 2024 Recorded by Lindsay Parish, City Clerk, March 26, 2024 mo/agree-fleet maintenance services –City of Bardwell EXHIBIT A CITY OF PADUCAH FLEET MAINTENANCE, MOTORIZED EQUIPMENT, AND EMERGENCY APPARATUS SERVICE AGREEMENT This Fleet Maintenance, Motorized Equipment and Emergency Apparatus Service Agreement (hereinafter “Agreement”) is made and entered into by and between the City of Paducah, Kentucky, a municipal corporation, (hereinafter "Paducah") and City of Bardwell (hereinafter “Customer”). 1.SERVICES.Paducah agrees to provide all professional labor, materials, equipment, and operations necessary for scheduled maintenance, upkeep, repair and preventive maintenance, pursuant to the Fee Schedule attached hereto. The Fee Schedule will be updated on January st 1 of each applicable year. 2. HOURS OF OPERATION.Normal operations are Monday through Friday from 6:30 a.m. until 3:00 p.m., with the exception of holidays. Repairs made outside regular operating hours will be performed at one and one half times the regular hourly fee. 3. WARRANTY OF WORKMANSHIP.Paducah will warrant its workmanship on repairs for a period of 30 days following completion of work. 4. TOWING. Customer will be responsible for towing any vehicles to the Department. 5. WORK AUTHORIZATION. Paducah is authorized to perform work on any equipment in which the fee is less than $1,000. Any service or repair exceeding $1,000 shall require prior written authorization from Customer’s authorized representative. 6. TERM. ThisAgreement shall become effective on the date signed and be in effect for one year. Thereafter, the Agreement shall automatically renew unless terminated as specified in Paragraph 7. 7. TERMINATION. Either Party shall have the right to terminate this Agreement without cause upon sixty (60) days’ written notice to the other Party. Paducah may terminate this Agreement with cause upon thirty (30) days’ written notice for non-payment of fees. 8. PAYMENT.Paducah shall send monthly invoices to Customer with a due date of thirty (30) days. After sixty (60) days of non-payment, this Agreement shall be subject to Termination for Cause. 9. AUTHORIZED REPRESENTATIVE. Customer’s authorized representative is Philip King and David Hutchison. 10. INSURANCE. Customer shall maintain general and auto liability insurance with a single combined liability limit of not less than $1,000,000 for claims arising out of and in connection with the provision of service by Paducah under this Agreement. Customer hereby waives any claim against Paducah for any physical damage to its vehicle(s) while in Paducah’s custody and control. 11. INDEMNIFICATION. Customer shall indemnify, hold harmless, and defend Paducah from and against any and all claims resulting or arising from Paducah’s performance, or failure to perform, under this Agreement. CITY OF PADUCAH CUSTOMER BY: __________________________ BY: _____________________________ Title: Mayor Title: Mayor Date:__________________________ Date: ___________________________ CITY OF PADUCAH FLEET MAINTENANCE, MOTORIZED EQUIPMENT, AND EMERGENCY APPARATUS SERVICE AGREEMENT {ŷƚƦ IƚǒƩƌǤ \[ğĬƚƩ wğƷĻ {ŷĻĻƷ IĻğǝǤ ƩǒĭƉ ΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏ υВЎ͵ЉЉ ƦĻƩ ŷƚǒƩ IĻğǝǤ 9ƨǒźƦƒĻƓƷ ΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏ υВЎ͵ЉЉ ƦĻƩ ŷƚǒƩ tğƭƭĻƓŭĻƩ ĻŷźĭƌĻ ΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏ υВЎ͵ЉЉ ƦĻƩ ŷƚǒƩ \[źŭŷƷ ƩǒĭƉ ΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏ υВЎ͵ЉЉ ƦĻƩ ŷƚǒƩ {ƒğƌƌ 9ƓŭźƓĻ ΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏΏ υАЎ͵ЉЉ ƦĻƩ ŷƚǒƩ 3 Agenda Action Form Paducah City Commission Meeting Date: March 26, 2024 Short Title: Approve the Application for a Crumb Rubber/Tire Derived Products Grant in the Amount of $36,000.00 - A. CLARK Category: Municipal Order Staff Work By: Amie Clark, Hope Reasons Presentation By: Amie Clark Background Information: Administered by the Energy and Environment Cabinet, the purpose of the Crumb Rubber/Tire Derived Products Grant is to provide financial assistance to projects that further the purposes of the Kentucky Waste Tire Program by developing beneficial end-use markets for waste tires generated in Kentucky. The Cabinet is accepting grant proposals for projects that promote the use of recycled Kentucky waste tires in the form of crumb rubber or other tire-derived products that meet the criteria of the grant program. The Parks and Recreation Department is requesting funding for poured-in-place rubber ground surfacing for the outdoor fitness course at the Pat and Jim Brockenborough Rotary Health Park. The new surfacing will provide a safer and more accessible area for individuals utilizing the course. The total cost of the project is $51,250.00. The Parks and Recreation Department is requesting $36,000.00 in state funding for materials and freight. The grant requires a 25% match. Matching funds will be allocated in FY25. Does this Agenda Action Item align with a Commission Priority? Yes If yes, please list the Commission Priority: Facility Improvements Communications Plan: Account Name: Operations Funds Available: Account Number: 1000-24-2402-5233050 Staff Recommendation: Approve Attachments: 1. MO app - parks– Crumb Rubber Grant 2024 MUNICIPAL ORDER NO. _________ MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A CRUMB RUBBER/TIRE-DERIVED PRODUCTSGRANT THROUGH THE ENERGY AND ENVIRONMENT CABINET IN THE AMOUNT OF $36,000 FOR A POURED-IN-PLACE RUBBER SURFACING FOR THE FITNESS AREA OF THE PAT AND JIM BROCKENBOROUGH ROTARY HEALTH PARK AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute all documents necessary to apply for a Crumb Rubber/Tire Derived Products Grant in the amount of$36,000from the Energy and Environment Cabinet for a poured-in-place rubber surfacing for the fitness area of the Pat and Jim Brockenborough Rotary Health Park. SECTION 2. The total cost of the project is $51,250. The Parks and Recreation Department is requesting $36,000 in grant funding. The Parks Department be providing more than the required 25% match, since installation, site prep, and advertising are not grant eligible expenses. The total cost to the City will be $15,250,which will be allocated in the FY25budget. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. ______________________________ George Bray, Mayor ATTEST: ______________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, March 26, 2024 Recorded by Lindsay Parish, City Clerk, March 26, 2024 \\mo\\grants\\app - parks– Crumb Rubber Grant 2024 Agenda Action Form Paducah City Commission Meeting Date: March 26, 2024 Short Title: Approval of Contract Modification #2 for Change of Scope in Construction Contract with Dredge America, Inc. for 2024 Dredging Project for ($4,238.80) - M. TOWNSEND Category: Ordinance Staff Work By: Melanie Townsend Presentation By: Melanie Townsend Background Information: Summary: Approve Contract Modification #2 for a decrease in scope in the 2024 Construction Contract with Dredge America, Inc. due to a difference in the amount of material dredged for a change of ($4,238.80). Background: On April 24, 2020, the President signed a major disaster declaration, FEMA-4540-DR-KY, for the 2020 Flooding and severe weather events from February 2, 2020, through February 29, 2020. As a result, the City of Paducah applied for and received Disaster Relief Funding to remove sediment built up along the Riverfront at the Transient Dock. FEMA Public Assistance funds are funded at 90% Federal Share, 4.2% State Share, and 5.8% City Share. On October 25, 2022, the Board of Commissioners approved Municipal Order 2668 for a Three-Year Construction Contract with Dredge America, Inc. for approximately 60,000 cubic yards of hydraulic dredging per year. The 2023 Dredging Project was estimated at $995,000.00. As a result, the City has obtained the necessary permits to dredge up to 60,000 cubic yards of sediment per year using deep water disposal. During the 2023 contract, a bathymetric survey measured the sedimentation dredged at 59,817.4 cubic yards for a total contract amount of $993,353.00. On January 11, 2024, the Engineering Department released a Notice to Proceed to Dredge America, Inc. for the 2024 Dredging Project as awarded in the Construction Contract awarded under Municipal Order 2668. The 2024 Dredging Project was estimated at $1,044,750.00 for 60,000 cubic yards of sediment. During the contract, a bathymetric survey measured the sedimentation dredged at 59,551.45 cubic yards for a total contract amount of $1,040,511.20. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Commission Priorities List Communications Plan: Account Name: Dredging Funds Available: Account Number: DT0047 Staff Recommendation: Authorize the Mayor to sign Contract Modification #2 to the construction contract with Dredge America, Inc for the decrease in the scope of the 2024 Dredging Project for $4,238.80 for a total contract amount of $1,040,511.20. Attachments: 1. MO change order 2 - Dredge America Contract 2. Change Order #1 Yardage Reduction 05MAR2024 3. Final Dredge Report Quantity 1Mar24 MUNICIPAL ORDER NO. _______ A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 2TO THE CONSTRUCTION CONTRACT WITH DREDGE AMERICA, INC. FOR A DECREASE IN SCOPE AND A PRICE REDUCTION IN THE AMOUNT OF $4,238.80, AND AUTHORIZING THE MAYOR TO EXECUTE THE CHANGE ORDER WHEREAS, by Municipal Order No. 2668, the City of Paducah authorized a Construction Contract with Dredge America, Inc., in the amount of $995,000 for approximately 60,000 cubic yards of hydraulic dredging; and WHEREAS, by Municipal Order No. 2720, the City of Paducah approved Change Order No. 1 to the Construction Contract with Dredge America, Inc., for a change of ($1,647), and authorizes the Mayor to execute Change Order No. 1 on behalf of the City; and WHEREA, the 2024 Dredging Project was estimated at $1,044,750.00 for 60,000 cubic yards of sediment; and WHEREAS, during the contract, a bathymetric survey measured the sedimentation dredged at 59,551.45 cubic yards, resulting in a decrease of $4,238.80 for a total contract amount of $1,040,511.20; and WHEREAS, the City of Paducah wishes to approve Contract Modification #2 for a decrease in scope in the 2024 Construction Contract with Dredge America, Inc., due to a difference in the amount of material dredged for a change of ($4,238.80). NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City Commission hereby approves Contract Modification No. 2 to the Construction Contract with Dredge America, Inc., for a total price decrease in the amount of $4,238.80, and authorizes the Mayor to execute Contract Modification No. 2 onbehalf of the City. SECTION 2. The adoption of Contract Modification No. 2 decreases the Contract Amount by a total of $4,238.80, henceforth reducing the total agreement to an amount of $1,040,511.20. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. ____________________________________ George Bray, Mayor ATTEST: __________________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, March 26, 2024 Recorded by Lindsay Parish, City Clerk, March 26, 2024 mo\\change order 2 - Dredge America Contract Marine Solutions 3/5/2024 Agenda Action Form Paducah City Commission Meeting Date: March 26, 2024 Short Title: Authorize the City Manager to issue a request for proposals for Tennis Court Resurfacing - A. CLARK Category: Municipal Order Staff Work By: Amie Clark Presentation By: Amie Clark Background Information: Court resurfacing project at the Noble Park Tennis Courts. Courts were reconstructed in 2018. Resurfacing projects are typically completed every 5-10 years depending on use. This project will provide a new acrylic playing surface for 2 Jr courts and 5 full size tennis courts. Project will be funded out of FY25 Project Account. Does this Agenda Action Item align with a Commission Priority? Yes If yes, please list the Commission Priority: Facility Improvements Communications Plan: Account Name: Sports Court Funds Available: Account Number: PA0131 Staff Recommendation: Approve Attachments: 1. MO - Noble Park tennis court resurfacing 2024 MUNICIPAL ORDER NO. ______ A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY MANAGER TO INITIATE A REQUEST FOR PROPOSALS FOR TENNIS COURT RESURFACING WHEREAS, the tennis courts in Noble Park were renovated in 2018-2019, with parking renovations in 2020; and WHEREAS, the City is now ready to issue a Request for Proposals for the resurfacing of two junior courts and five full-size tennis courts. NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City Manager is hereby authorized and directed to develop, advertise and initiate a Request for Proposalsfor the purpose of soliciting a contractor to provide a new acrylic playing surface for two junior courts and five full-size tennis courts in Noble Park. SECTION 2. This Order will be in full force and effect from and after the date of its adoption. ______________________________ George Bray, Mayor ATTEST: _____________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, March 26, 2024 Recorded by Lindsay Parish, City Clerk, March 26, 2024 MO\\RFP – Noble Park tennis court resurfacing 2024 Agenda Action Form Paducah City Commission Meeting Date: March 26, 2024 Short Title: Closure of an Alley west of South 16th Street between Kentucky Avenue and Washington Street - M. TOWNSEND Category: Ordinance Staff Work By: Josh Sommer, Melanie Townsend Presentation By: Melanie Townsend Background Information: Background Information: The following adjacent property owner has submitted an executed application requesting the closure of 2,105 square feet of a 13.25’ alley west of South 16th Street between Kentucky Avenue and Washington Street David Troutman On March 4, 2024, the Paducah Planning Commission held a public hearing and positively recommended these closures to the City Commission. All of the utility companies have agreed to this closure. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Account Name: Funds Available: Account Number: Staff Recommendation: To adopt an ordinance authorizing the closing of a of 2,105 square feet of a 13.25’ alley west of South 16th Street between Kentucky Avenue and Washington Street, and authorizing the Mayor to execute the closure plat and all necessary documents to complete the transfer of property to the adjacent property owner. Attachments: 1. ORD - alley – West of South 16th Street between Kentucky Avenue and Washington Street 2. Alley Closure_16th_btw Washington-Kentucky_Appl 3. 23101 Paducah McCracken Co Senior Center - proposed alley closure 4. Alley Closure_16th_btw Washington-Kentucky_PC Res ORDINANCE NO. 2024-____-__________ AN ORDINANCE PROVIDING FOR THE CLOSURE OF 2,105 SQUARE FEET OF A 13.25 TH FOOT ALLEY WEST OF SOUTH 16STREET BETWEEN KENTUCKY AVENUE AND WASHINGTON STREET, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah does hereby authorize the closing of th 2,105 square feet of a 13.25’ alley west of South 16 Street between Kentucky Avenue and Washington Street as follows: 13.25’ ALLEY CLOSURE - LEGAL DESCRIPTION A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being th generally located on the west side of South 16 Street and south of Kentucky Avenue, in Paducah, McCracken County, Kentucky, more particularly described as follows: Beginning at a mag nail with shiner stamped “BFW KJW #3445” (found), being th 30.0 ft. west from the centerline of South 16Street and 33 ft. south of the centerline of Kentucky Avenue, said point also being the northeast corner of the Paducah McCracken County Senior Citizens, Inc. property (recorded in Deed Book 1481, Page 775); th Thence along the west right-of-way of South 16Street, S24º59’49”E a distance of 173.25 ft. to a mag nail with shiner stamped “BFW KJW #3445” (found), said point being in the north line of a 13.25’ wide alley, said point also being the TRUE POINT OF BEGINNING; Thence continuing along the above said right-of-way and with a new property line, S24º59’49”E a distance of 13.25 ft. to a mag nail with shiner stamped “BFW KJW #3445” (found), said point being the southeast corner of said 13.25’ wide alley; Thence along the south right-of-way of the 13.25’ wide alley, S64º59’41”W a distance of 158.86 ft. to a point, said point being the southwest corner of said 13.25’ wide alley, said point also being in the east property line of the JAR Investments, LLC property (recorded in Deed Book 1454, Page 385); Thence along the east property line of the above said JAR Investments, LLC property, N24º59’49”W a distance of 13.25 ft. to a point, said point being the northwest corner of said 13.25’ wide alley; Thence along the north right-of-way of the 13.25’ wide alley, N64º59’41”E a distance of 158.86 ft. to the TRUE POINT OF BEGINNING The above described Tract contains 2,105 square feet (0.048 acres). SECTION 2. In support of its decision to close the aforesaid public way, the Board of Commissioners hereby makes the following findings of fact: th a. On the 4day of March, 2024, the Paducah Planning Commission of the City of Paducah adopted a resolution recommending to the Mayor and Board of Commissioners of the City of Paducah closure of the aforesaid public way. b. David Troutman is the only property owner in or abutting the public way; and therefore, has given his written and notarized consent to the closing as is evidenced by the Public Right-of-Way Closure Application attached hereto and made part hereof (Exhibit A). SECTION 3.All requirements of KRS 82.405(1) and (2) having been met, the Board of Commissioners of the City of Paducah hereby concludes that the aforesaid public way, as described above, should be closed in accordance with the provisions of KRS 82.405. SECTION 4. The Mayor is hereby authorized, empowered, and directed to execute a quitclaim deed from the City of Paducah to David Troutman, the property owner in or abutting the public way to be closed to acquire title to that portion of the public way contiguous to the property now owned by said property owner up to center line of the said public way. Provided, however, that the City shall reserve such easements upon the above described real property as it deems necessary. Said deed shall provide the reservation by the City of Paducah any easements affecting the herein described real property as described in Section 1 above. Further, the Mayor is hereby authorized, empowered, and directed to execute all documents related to the street closing as authorized in Section 1 above. SECTION 5. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. ___________________________________ George Bray, Mayor ATTEST: ___________________________________ Lindsay Parish, City Clerk Introduced by the Board of Commissioners, March 26, 2024 Adopted by the Board of Commissioners, ____________________, 2024 Recorded by Lindsay Parish, City Clerk, ________________, 2024 Published by The Paducah Sun, __________________, 2024 th Street between Kentucky Avenue and Washington Street \\ord\\eng\\st close\\alley – West of South 16 CERTIFICATION I, Lindsay Parish, hereby certify that I am the duly qualified and acting Clerk of the City of Paducah, Kentucky, and that the foregoing is a full, true and correct copy of Ordinance No. 2024-____-_____ adopted by the Board of Commissioners of the City of Paducah at a meeting held on _______________, 2024. ____________________________________ City Clerk Exhibit A City of Paducah, Kentucky Public Right-of-Way Closure Application QSPQPTFE!BMMFZUP!CF!DMPTFE