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HomeMy WebLinkAbout02-21-2024 Paducah Transit Authority Board of Directors Meeting Minutes February 21, 2024 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair – Tommy Whittemore at 3:04p.m. Members present were Mark Davis, Bryan Carner, Mary Byrne, and Patrick White. Exec. Director – Jeremi Bumpus, CFO-Samantha Sanders, and Chuck Simpson HR Director/Secretary to the Board Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the January, 2024 minutes Mr. Mark Davis made a motion to accept the January meeting minutes. Mr. Patrick White moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT – Jeremi Bumpus Ridership Statistics . Mr. Bumpus provided an overview of January ridership beginning with a fixed route transport total of 10,349 passengers for the month and noted that number was down slightly due to two snow days when the fixed route service was shut down due to road conditions. The most utilized time frame was 12 p.m., followed by the 11a.m. The most utilized route for January was the 12p.m., blue line followed by the 11a.m., yellow line. The total January ridership for D&R = 3,869 transports. Review of Statistical and Financial Reports The Board was provided with a summary review of January contract revenue received and expended and then directed to the cash flow forecast. Jeremi noted that currently PATS was at $3.7 million and current projections indicated a fiscal year end remains at $3.2 million. Jeremi noted that the YTD P&L /capital equipment sales income totaled $40,550 due to funds received after a PATS van had been totaled in an accident as well as proceeds received from the sale of a vehicle retired from service. The increase in salaries & wages fringe benefits was a result of the January health insurance payments. . Following the presentation and discussion Mr. Bryan Carner made a motion to approve the statistical and financial report. Mr. Patrick White moved to second the motion and it passed with all members voting yes. OLD BUSINESS PATS Board vacancy: Jeremi informed the Board that he had met with the Mayor and in addition to the PATS Board seeking a new member, the city had advertised the opening. NEW BUSINESS Authorization of Local Share Resolution: Jeremi reminded the Board of the necessity for the annual review requirement and reviewed the resolution. Following the review and discussion Mr. Bryan Carner made a motion to approve the Local Share Resolution document as presented. Mr. Mark Davis moved to second the motion and the resolution was approved/passed with all members voting yes. Annual Drug & Alcohol Policy Review: It was reported that there had been no changes/revisions to the current FTA required drug & alcohol testing program and that the testing rates remained 50% for drug testing and 10% for alcohol testing as it applies to the public transportation pool of safety sensitive employees. Following the review and discussion Mr. Mark Davis made a motion to approve the drug & alcohol testing policy. Ms. Mary Byrne moved to second the motion and it passed with all members voting yes. Cost Allocation Plan Review: The plan was presented to the Board as PATS transitions from its designation of rural to small urban status. The document is an allocation of expenses across three grants that will become part of the application process. The allocation plan must ultimately be approved by KY-OTD, however, it must also be reviewed and approved by the PATS Board. Following the presentation and discussion Mr. Mark Davis made a motion to approve the allocation plan. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. Seasonal Trolley Route: Jeremi reported that after reviewing ridership records and providing a report to the Board, the numbers no longer justify a route that is also overlapped by the blue and green route buses and would still provide passenger coverage within the trolley route. Jeremi has also met with the Mayor to discuss discontinuing the trolley route due to the ridership issue as well as the necessity of utilizing the trolleys for fixed route back up vehicles and special events. The Champion buses are all out of service now due to a computer control module that is considered obsolete and no longer available. All four buses would need that module in order to be put back into service. A public meeting is tentatively scheduled for March 12th at 4:30p.m. Once the public meeting has been held Jeremi will inform KY-OTD, the Board of Directors and then confirm with the City. Tablets: monthly board meeting agendas are presently issued on paper and then shredded the next day after the meeting. Jeremi provided both a paper copy and had the tablets set up for each Board member and asked if they would like to convert to the electronic/tablet format and eliminate the paper waste. It was noted that a paper copy would be generated for the board meeting binder as needed for annual A133 audit review. The Board unanimously agreed to begin utilizing the tablets for Board meetings. Review of the January Bank Reconciliation: The complete updated reviews were conducted by Board Member – Bryan Carner and Executive Director – Jeremi Bumpus. Each cash account statement ending 1/31/24 had been reviewed and initialed. The credit card charges and vendor summary were then reviewed. Following the completion of the reviews Mr. Mark Davis made a motion to approve the reconciliation, credit card and vendor expenses. Ms. Mary Byrne moved to second the motion and it passed with all members voting yes. Next Board Meeting: March 20, 2024 at 3p.m. Adjourn – Ms. Mary Byrne motioned to adjourn the meeting and Mr. Mark Davis moved to second the motion. Meeting adjourned.