HomeMy WebLinkAboutAgenda Packet 03-12-2024ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
NEW EMPLOYEE INTRODUCTION Daisha Johnson - Diversity Specialist
PROCLAMATION Brain Injury Awareness Month - Dylan Dixon, NeuroRestorative
PUBLIC COMMENTS
MAYOR'S REMARKS
PRESENTATION Fire Department Feasibility Study Presentation - Fire Chief Steve Kyle, Brandstetter
Carroll, and ESCI
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
I/a
CITY COMMISSION MEETING
AGENDA FOR MARCH 12, 2024
CONSENT AGENDA
5:00 PM
s -
CITY HALL COMMISSION CHAMBERS
Approve Minutes for February 27, 2024 Board of Commissioners Meeting
300 SOUTH FIFTH STREET
B.
Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public
Comment Sheet and place it in the box located at the end of the Commissioner's desk on the left side of the Commission
Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda.
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
NEW EMPLOYEE INTRODUCTION Daisha Johnson - Diversity Specialist
PROCLAMATION Brain Injury Awareness Month - Dylan Dixon, NeuroRestorative
PUBLIC COMMENTS
MAYOR'S REMARKS
PRESENTATION Fire Department Feasibility Study Presentation - Fire Chief Steve Kyle, Brandstetter
Carroll, and ESCI
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items
recommended for approval.
I.
CONSENT AGENDA
A.
Approve Minutes for February 27, 2024 Board of Commissioners Meeting
B.
Receive & File Documents
C.
Reappointment of Ashlea McMillan and Appointment of Michael Cochran to
the Creative & Cultural Council
D.
Reappointment of Bob Turok to the Paducah -McCracken County Industrial
Development Authority
E.
Personnel Actions
F.
Purchase of Rollout Containers, Lids, & Replacement Parts from Toter, Inc.
in an amount not to exceed $340,000 - C. YARBER
G.
Approve amendment to Tyler Technologies contract to add Capital Project
Explorer and Open Finance modules - E. STUBER
H.
Authorize the Release of a Request for Bids for a Natural Gas Franchise - M.
SMOLEN
I.
Approve Contract Modification No. 2 in the amount of $103,779.00 for road
remediation for the Dog Park Relocation Project - A. CLARK
IL
ORDINANCE(S) - ADOPTION
A.
Approve an Agreement with Complete Demolition in the amount of $221,000
for Demolition Services for the property located at 1501 Broadway
(Katterjohn Building) and authorize a Budget Amendment for the
expenditure - G. CHERRY
III.
COMMENTS
A.
Comments from the City Manager
B.
Comments from the Board of Commissioners
IV.
EXECUTIVE SESSION
February 27, 2024
At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, February 27, 2024,
at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
George Bray presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following
answered to their names: Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5).
INVOCATION
Commissioner Henderson led the Invocation.
PLEDGE OF ALLEGIANCE
Mayor Bray led the pledge.
INTRODUCTION
Communications Manager Pam Spencer offered the following summary:
Brett Woodall — Commonwealth Creative Entertainment
Paducah Convention & Visitors Bureau Executive Director Mary Hammond introduced Brett
Woodall to the Board. Woodall, managing partner at Commonwealth Creative Entertainment, is
working to produce several projects in Paducah and the surrounding counties. Woodall said the goal
is to have steady movie productions with trained local crews. The movie, Katilyn's Chance, is a
feature film which will be produced at Cassidy's Cause, an organization that provides therapeutic
horse riding. Filming begins in late March. A factor in the decision to produce movies in the
Paducah area is the State tax rebate.
ADDITIONS)/DELETION(S)
Add a Municipal Order as Item II(D) — Approve an Assistance to Firefighters Grant Application for
Fire Ground Survival Training.
PUBLIC COMMENT
Holli Hammarquist requested that the Commission review the Ordinance regarding keeping
chickens in the City.
MAYOR'S REMARKS
Communications Manager Pam Spencer offered the following summary:
Mayor George Bray discussed the protest march held Sunday in downtown Paducah by a
group of individuals wearing white facial coverings. Some of the people were carrying
Confederate or white supremacy -related flags. Mayor Bray said the group was protesting a
case that had been through the judicial system. He said the group acted legally and within
their rights; however, Mayor Bray said this demonstration was unsettling. Mayor Bray
added that Paducah is moving forward and that the protestors did not represent this
community.
Mayor Bray provided an update on the City Block project in downtown Paducah. He spoke
with representatives of developer, Weyland Ventures, this morning about their work to
secure a financing partner to launch the boutique hotel on the Jefferson Street side of the
block. Weyland is talking to three different lending institutions and working with a sense of
February 27, 2024
urgency to pursue the deal. Mayor Bray said the City of Paducah is supportive, but Weyland
knows that this project needs to move forward as quickly as possible. The public parking
area of the project is open.
• Mayor Bray also announced that the City and County are working on a draft interlocal
agreement for the 911 project.
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. Commissioner Guess asked that Item I(F) be removed for separate discussion. Mayor
Bray asked the City Clerk to read the items on the Consent Agenda.
I(A)
Approve Minutes for the February 6, 10 and 13, 2024, Board of Commissioners Meetings
I(B)
Receive and File Documents
Minutes File:
1. Notice of Special Called Meeting on February 6, 2024
2. Notice of Special Called Meeting on February 10, 2024
Contract File:
1. Paducah Fire Location and Staffing Study
I(C)
Reappointment of Jennifer Colwell and Charles Leon Owens to the Civil Service
Commission. Said terms will expire March 9, 2027.
I(D)
Personnel Actions
I(E)
A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. I TO THE
CONSTRUCTION CONTRACT WITH VALLEY CONTRACTING SERVICES, LLC
FOR THE PROBATION & PAROLE OFFICE BUILDING CONSTRUCTION FOR AN
INCREASE IN THE AMOUNT OF $1,374.94, AND AUTHORIZING THE MAYOR TO
EXECUTE THE CHANGE ORDER (MO #2858; BK 13)
I(F)
n MUNICIPAL ORDER n (`( EPT-ING T-14 BID OF MOTT ELECT -RIC FO FIR
STATION TION 5 GENERATOR TO nn OjECT P. TuE n N401 NT- OF $77,400 AND
n T r� D IZING Tum' MAYOR n YO TO EXECUTE n CONTRACT- CT- FO SAMEL
Removed or separate discussion
I(G)
A MUNICIPAL ORDER OF THE CITY OF PADUCAH AUTHORIZING THE CITY
MANAGER TO ENGAGE THE SERVICES OF STACEY BLANKENSHIP OF
KEULER, KELLY, HUTCHINS, BLANKENSHIP & SIGLER, LLP, TO FILE A
LAWSUIT AGAINST ALL POTENTIAL LIABLE PARTIES INVOLVED IN THE
VEHICLE ACCIDENT ON SEPTEMBER 27, 2022, THAT CAUSED DAMAGE TO
THE ROBERT CHERRY CIVIC CENTER (MO #2860; BK 13)
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the
consent agenda be adopted as presented.
February 27, 2024
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5).
MUNICIPAL ORDERS
CONTRACT WITH MOTT ELECTRIC FOR FIRE STATION #5 GENERATOR PROJECT
IN THE AMOUNT OF $77,400
Commissioner Smith offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners adopt a Municipal Order entitled, "A Municipal Order accepting the bid of Mott
Electric for Fire Station 5 generator project in the amount of $77,400 and authorizing the Mayor to
execute a contract for same."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO # 2859; BK 13)
APPROVE INTERLOCAL AGREEMENT FOR AUTOMATIC MUTUAL AID WITH THE
CITY OF METROPOLIS, ILLINOIS
Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE
MAYOR TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT FOR
AUTOMATIC MUTUAL AID BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND THE
CITY OF METROPOLIS, ILLINOIS."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO #2861; BK 13)
APPROVE APPLICATION — PAUL BRUHN HISTORIC REVITALIZATION GRANT
Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE
APPLICATION FOR A PAUL BRUHN HISTORIC REVITALIZATION GRANT IN THE
AMOUNT OF $750,000 TO AWARD SUBGRANTS FOR THE REHABILITATION OF
HISTORIC PROPERTIES IN THE CENTRAL BUSINESS DISTRICT, MARKET HOUSE
DISTRICT AND SOUTHSIDE COMMUNITY."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO #2862; BK 13)
ADOPT THE 2024 COMMISSION PRIORITIES
Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the Board of
Commissioners adopt A Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF
PADUCAH, KENTUCKY, ADOPTING THE CITY COMMISSION PRIORITIES FOR THE
CALENDAR YEAR 2024."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO #2863; BK 13)
February 27, 2024
ASSISTANCE TO FIREFIGHTERS MATCHING GRANT APPLICATION IN THE
AMOUNT OF $37,800 FOR FIRE GROUND SURVIVAL TRAINING
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE
MAYOR TO EXECUTE AN ASSISTANCE TO FIREFIGHTERS MATCHING GRANT
APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT OF
HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY, IN THE
AMOUNT OF $37,800 FOR FIRE GROUND SURVIVAL TRAINING."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO #2864; BK 13)
ORDINANCE ADOPTIONS
CREATING NATURAL GAS FRANCHISE
Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE CREATING A NATURAL GAS
FRANCHISE." This Ordinance is summarized as follows: This Ordinance creates a new chapter
in the City's Code of Ordinances to enact a non-exclusive Natural Gas Franchise. The purpose of the
ordinance is to protect and preserve the City's public right-of-way and infrastructure and to provide
for the orderly administration of the Franchise through specific requirements as contained within the
ordinance. In consideration of the right to make use of Public Right -of -Way, the Franchisee must
pay a sum equal to two percent (2%) of its Revenues to the City of Paducah during the life of the
Franchise. Further, the ordinance outlines the requirements for interested parties to bid to become a
Franchisee.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson, and Mayor Bray (4).
Nay — Commissioner Smith (1) (ORD 2024-02-8804; BK 37)
AMEND PADUCAH CODE OF ORDINANCE CHAPTER 108 —
TELECOMMUNICATIONS
Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 108
"TELECOMMUNICATIONS" OF THE CODE OF ORDINANCES OF THE CITY OF
PADUCAH, KENTUCKY." This Ordinance is summarized as follows: The ordinance amends
Chapter 108, "Telecommunications" of the Code of Ordinances of the City of Paducah, to simplify
the application process, remove the requirement for bonds to be AAA rated, clarify language
regarding franchise fee payments, and update the length of time required to have the
telecommunications services available from 180 days to 365 days from the date of the award of the
franchise
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (ORD 2024-02-8805; BK 37)
February 27, 2024
ORDINANCE INTRODUCTION
APPROVE AGREEMENT WITH COMPLETE DEMOLITION IN THE AMOUNT OF
$221,000 FOR DEMOLITION OF 1501 BROADWAY (KATTERJOHN BUILDING) AND
AUTHORIZE BUDGET AMENDMENT FOR EXPENDITURE
Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING A
CONTRACT WITH COMPLETE DEMOLITION SERVICES, LLC, IN THE AMOUNT OF
$221,000 FOR THE DEMOLITION OF 1501 BROADWAY AND AMENDING ORDINANCE
NO. 2023-06-8777, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2023,
THROUGH JUNE 30, 2024, BY ESTIMATING REVENUES AND RESOURCES AND
APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT." This
Ordinance is summarized as follows: This action accepts the bid of Complete Demolition and
authorizes the Mayor to execute an agreement in the amount of $221,000 for the demolition of 1501
Broadway. Funding for this expenditure will come from Project Account No. MR0098. In order to
cover this expenditure, funding must be transferred via a budget amendment from Investment Fund
Fund Balance to the Project Account. This ordinance also authorizes that budget amendment in an
amount of $221,000.
COMMENTS
CITY MANAGER — Mayor Bray and the City Manager will be attending KLC City Day/City Night
on Wednesday and Thursday.
COMMISSIONER WILSON — She will not attend the March 12, 2024, meeting. She will be
representing the City at the ECA meeting. Paducah is a member of ECA because we have a DOE
site in our community.
ADJOURN
Commissioner Guess offered Motion, seconded by Mayor Henderson, that the meeting be
adjourned.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5).
TIME ADJOURNED: 6:29 p.m.
ADOPTED: March 12, 2024
George Bray, Mayor
ATTEST:
Lindsay R. Parish, City Clerk
March 12, 2024
RECEIVE AND FILE DOCUMENTS:
Minute File:
1. Petition For Allowance of Fowl — Filed by Holli Hammarquist
ni"'d Flly'
1. Commissioner's Deed — 812 North 6th Street
Contract File:
1. EPAD Program Financing Agreement, Notice of Assessment and approval of Notice of
Assessment — Block Mining — MO #2855
2. Interlocal Agreement for Automatic Mutual Aid — City of Metropolis, Illinois —
MO #2861
Financials File:
1. Paducah Water Works — Financials ending January 31, 2024
Bids and Proposals File:
1. Paducah Fire Department Feasibility Study — RFQ — MO 42675
a. PFGW
b. Brandstetter Carroll*
2. Exterior Repairs — Fire Station No. 2 — MO #2745
a. A&K Construction
b. Evrard Construction*
3. Paducah Fire Station 45 — Generator — MO #2859
a. Beltline Electric
b. Jay's Electric
c. Mott Electric*
CITY OF PADUCAH
March 12, 2024
Upon the recommendation of the City Manager's Office, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
ignature
Date
CITY OF PADUCAH
PERSONNEL ACTIONS
March 12, 2024
NEW HIRES - FULL-TIME iF11
PUBLIC WORKS
POSITION
RATE
NCSICS
FLSA
EFFECTIVE HATE
Wallace, Joseph Keith
Maintenance Technician
$22.471hr
NCS
Non -Ex
March 21, 2024
PAYROLL ADJUSTMENTSMtANSFER$IPROMOTTON$tTEMPORARY ASSIGNMEN'T'S nLL•TIME1
PREVIOUS POSITION
CURRENT POSITION
PARKS & RECREATION
AND BASE RATE OF PAY
AND BASE RATE OF PAY
NCSICS
FLSA
EFFECTIVE DATE
Herndon, Emelyn
Sr. Recreation Specialist
Sr. Recreation Specialist
NCS
Ex
February 8, 2024
$23.951hr
524.431hr
Morsching, Taylor A.
Recreation Superintendent
Recreation Superintendent
NCS
Ex
February 8, 2024
$34.841hr
$35.891hr
Morsching, Taylor A.
Recreation Superintendent
Interim Assistant Director
NCS
Ex
February 8, 2024
$35.891hr
$39.481hr
TECHNOLOGY
Wells, Kaitlyn R.
Systems Administrator
Systems Administrator
NCS
Ex
February 22, 2024
$27.921hr
$28.761hr
Agenda Action Form
Paducah City Commission
Meeting Date: March 12, 2024
Short Title: Purchase of Rollout Containers, Lids, & Replacement Parts from Toter, Inc. in an amount not to
exceed $340,000 - C. YARBER
Category: Municipal Order
Staff Work
By: Latrisha
Pryor
Presentation
By: Chris
Yarber
Background Information: Equipment available under National Intergovernmental Purchasing Alliance
(IPA) Contract Number 171717, therefore, competitive bidding is not required. Thus, requesting authorization
be given to allow purchases not to exceed $340,000 for rollout containers, lids, and additional replacement
parts from Toter, Inc., throughout FY2024 for the Solid Waste Division.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name: Solid Waste Fund - Equipment Other
Account Number: 50002209 — 542190
Staff Recommendation: That the City of Paducah hereby authorizes the execution of the Master
Intergovernmental Cooperative Purchasing Agreement with Omnia Partners (National Intergovernmental
Purchasing Alliance). Further, the Finance Director is authorized to make payment to Toter, Inc. for the
purchase of rollout containers, lids, and replacement parts for the 2023-2024 fiscal year, in an amount not to
exceed $340,000, and authorizes the Mayor to execute all documents related to same. These containers and
accessories will be used by customers within the City limits of Paducah served by the Solid Waste Division,
Public Works Department. This purchase is made in compliance with the National Intergovernmental Purchase
Alliance (IPA) Contract Number 171717.
Attachments:
MO refuse -rollout containers 2024
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING A MASTER INTERGOVERNMENTAL
COOPERATIVE PURCHASING AGREEMENT WITH OMNIA PARTNERS AND
AUTHORIZING THE PURCHASE OF ROLL-OUT CONTAINERS, LIDS, AND
ADDITIONAL REPLACEMENT PARTS OFF OF THE OMNIA PARTNERS
COOPERATIVE PURCHASING CONTRACT WITH TOTER, INC., IN AN AMOUNT
NOT TO EXCEED $340,000 FOR THE PUBLIC WORKS SOLID WASTE DIVISION
WHEREAS, the Public Works Solid Waste Division needs new roll-out solid waste
containers for distribution to the citizens of Paducah as required for solid waste pick-up; and
and
WHEREAS, this equipment is available under Omnia Partners Contract Number 171717;
WHEREAS, in order to purchase off of the Omnia Partners Contract, the City must
approve a Master Intergovernmental Cooperative Purchasing Agreement with Omnia Partners; and
WHEREAS, in order to allow the purchase for additional roll -outs, lids and replacement
parts as necessary, the Solid Waste Division is requesting that authorization be given to allow purchases
in an amount not to exceed $340,000.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF
THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby authorizes the execution of a Master
Intergovernmental Cooperative Purchasing Agreement with Omnia Partners for cooperative purchasing
from the Toter, Inc. Agreement.
SECTION 2. That the City of Paducah hereby authorizes the Finance Director to make
payment to Toter, Inc. for the purchase of roll-out refuse containers, lids and replacement parts for Fiscal
Year 2024, in an amount not to exceed the City's budgeted amount of $340,000 and authorizes the Mayor
to execute all documents related to same. This purchase is made in compliance with Omnia Partners
Contract Number 171717.
SECTION 2. This expenditure shall be charged to the Solid Waste Fund — Equipment
Other, Account 50002209-542190.
SECTION 3. This order shall be in full force and effect from and after the date of
its adoption.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, February 27, 2024
Recorded by Lindsay Parish, City Clerk, February 27, 2024
\mo\refuse-rollout containers 2024
Agenda Action Form
Paducah City Commission
Meeting Date: March 12, 2024
Short Title: Approve amendment to Tyler Technologies contract to add Capital Project Explorer and Open
Finance modules - E. STUBER
Category: Municipal Order
Staff Work By: Eric Stuber, Daron Jordan, Jonathan Perkins,
Emma Shaw, Audra Kyle
Presentation By: Eric Stuber
Background Information: In order to provide more financial transparency to the citizens of Paducah, the
Mayor and City Manager requested that the Technology and Finance Departments work together to find a web -
based portal that can integrate with our website where citizens can view in near real-time our budget, revenue,
expenses, capital project cost and performance.
The Technology and Finance Departments looked at what other cities use to achieve this goal and found the
majority use C1earGov, OpenGov, and Open Finance.
We viewed the websites of various cities that use these products as well as participated in demos of each.
C1earGov and OpenGov do not directly integrate with our Tyler ERP Finance modules but we have the option
of manually preparing financial reports and uploading them to those systems which would require Finance staff
additional work each month.
Open Finance is a Tyler Technologies product that directly integrates with the general ledger and requires no
manual process from Finance Staff. This allows for near real-time integration and publishing of financial data
to the dashboard.
For capital projects like the BUILD Grant and City Block Project we can utilize the Capital Project Explorer
module from Tyler Technologies to create a dashboard for each of those projects where citizens can see budget,
revenue, and expenses specific to those projects.
The cost to implement these additional modules is $8,925 which would be paid for out of our existing project
account. The ongoing SaaS maintenance fees would increase by $22,800 per year and be paid for out of the
Technology Departments Software Maintenance account.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name: EAM Software 9.238
Computer Software Maintenance
Account Number: EQ0022-000-70000-70007
1000 -05 -0501 -GG -00000-00000-522020
Staff Recommendation: Authorize the Mayor to approve a contract amendment to Tyler Technologies, Inc.
to Capital Project Explorer and Open Finance modules
Attachments:
1. MO contract-software-amendment-tyler 3-2024
2. Paducah KY Amend 022024 - signed
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO
EXECUTE AN AMENDMENT TO THE AGREEMENT
WITH TYLER TECHNOLOGIES IN AN AMOUNT OF
$8,925 RELATED TO THE ADDITION OF OPEN FINANCE
AND CAPITAL PROJECT EXPLORER, AND $22,800
RELATED TO AN INCREASE IN ANNUAL SAAS
MAINTENANCE FEES
WHEREAS, by Ordinance No. 2016-6-8373, the City and Tyler Technologies, Inc.
executed a contract for Tyler to provide software and related products and services that will
accommodate the City's data processing needs; and
WHEREAS, Ordinance No. 2018-6-8534 amended the contract to include 18 post
implementation days from the initial RFP response to be shared across all six phases; and
WHEREAS, Municipal Order No. 2142 amended the contract to allow for the $23,000
designated for conversions and forms to be used instead for 18 additional implementation days at a cost of
$22,950; and
WHEREAS, Municipal Order No. 2284 to amended the agreement with Tyler
Technologies to remove certain services and to add services related to the implementation of
Energov software; and
WHEREAS, Municipal Order No. 2333 amended the agreement with Tyler
Technologies to convert Codes & Permitting business process consulting costs to implementation
days for the Energov implementation, remove the Property Tax Enhancement for tax bill
installments and converting the budget to an additional property tax form and travel expenses, and
change the Statement of Work dates for property tax, payroll & HR and work orders; and
WHEREAS, Municipal Order No. 2352 amended the agreement with Tyler
Technologies to allocate funds from the travel line to the custom programming related to property
tax billing forms; and
WHEREAS, Municipal Order No. 2432 amended the agreement with Tyler
Technologies to remove $5,100 from the forms library, add $2,100 for 1.5 Energov implementation
days, add $2,800 for customer contact information conversions, reallocate 2 Munis implementation
days to 2 Energov implementation days, and reduce the Tyler contract amount by $200; and
WHEREAS, Municipal Order No. 2516 amended the agreement with Tyler
Technologies to convert unused Human Resources/Payroll conversions into implementation hours
for an increase to the contract in the amount of $940; and
WHEREAS, Municipal Order No. 2815 amended the agreement to remove the Fixed
Assets, Inventory, Work Orders, Fleet and Facility Management, and KY Tax Lien modules; to cap
increases to annual SaaS Fees at 3% per year for the three annual renewals starting July 1, 2023;
and to add resident Access Migration and Payroll with Employee Access Migration; and
WHEREAS, Municipal Order No. 2844 amended the agreement in the amount of
$2,995 for SaaS maintenance fees and credit card terminal fees as part of the change from
BridgePay to Tyler Payments as the processing gateway for credit card payments after December
31, 2024.
WHEREAS, in order to provide more financial transparency, the City of Paducah is
now desires to add the Open Finance Module, a Tyler Technologies product that directly integrates
with the general ledger and requires not manual process, which allows for near real-time integration
and publishing of financial data to the dashboard, and the Capital Project Explorer Module, to
create a dashboard for projects, such as the BUILD Grant and City Block Project, where citizens
can see budget, revenue and expenses specific to these projects.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City Commission hereby approves an amendment to
the contract with Tyler Technologies, Inc. in the amount of $8,925 for two modules, Open
Finance and Capital Project Explorer. Further, this action shall increase the cost of SaaS
maintenance fees by $22,800 per year.
SECTION 2. The City Commission does hereby authorize and instruct the
Mayor to execute the Amendment on behalf of the City.
SECTION 3. This expenditure shall be charged as follows:
• Module Expenditure: EAM Software 9.238 EQ 0022-000-70000-70007
• Saas Maintenance Fees: Computer Software Maintenance 1000 -05 -GG -
00000 -00000-522020
SECTION 4. This Order shall be in full force and effect from and after the
date of its adoption.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, March 12, 2024
Recorded by Lindsay Parish, City Clerk, March 12, 2024
\mo\contract-software-amendment-tyler 3-2024
•••'•• t Y I e r
❖F•
• technologies
AMENDMENT
This amendment ("Amendment") is effective as of the date of signature of the last party to sign as
indicated below ("Amendment Effective Date"), by and between Tyler Technologies, Inc. with offices at
One Tyler Drive, Yarmouth, Maine 04096 ('Tyler") and the City of Paducah, Kentucky, with offices at 300
S. Fifth Street, Paducah, Kentucky 42002 ("Client").
WHEREAS, Tyler and Client are parties to an agreement dated June 15, 2016 ("Agreement"); and
WHEREAS, Tyler and Client desire to amend the terms of the Agreement as provided herein.
NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and Client agree
as follows:
1. The following unused services are hereby removed from the Agreement:
a. 7 Custom Report Development days ($1,275/day), at a contract price of $8,925
2. Capital Project Explorer; Open Finance. The items set forth in the sales quotation attached as
Exhibit 1 to this Amendment are hereby added to the Agreement as of the first day of the first
quarter following the Amendment Effective Date and, notwithstanding anything to the contrary
in Exhibit 1, ending coterminous with the SaaS Term as defined in the Agreement. Payment of
fees and costs for such items shall conform to the following terms:
As of the first day of the first quarter following the Amendment Effective Date, the
annual SaaS fees payable under the Agreement shall be increased by $22,800, with a
quarterly payment increase of $5,700. Subsequent SaaS Fees shall be invoiced in
accordance with the terms of the Agreement.
b. Unless otherwise provided herein, services identified at Exhibit 1 and added to the
Agreement pursuant to this Amendment, along with applicable expenses, shall be
invoiced as provided and/or incurred.
3. This Amendment shall be governed by and construed in accordance with the terms and
conditions of the Agreement.
4. Except as expressly indicated in this Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect.
[SIGNATURE PAGE FOLLOWS]
• tyler
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies, Inc.
Name: Robert Kennedy -Jensen
Title: Group General Counsel
Date: February 22, 2024
2
City of Paducah, Kentucky
By:
Name:
Title:
Date:
• . , tyler
Exhibit 1
i
•••'••
tyler
i technologies
Exhibit 1
Investment Summary
The following Investment Summary details the software, products, and services to be delivered by us to
you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any
expiration date in the Investment Summary that may have lapsed as of the Effective Date. Capitalized
terms not otherwise defined will have the meaning assigned to such terms in the Agreement. In the
event of conflict between the Agreement and terms in the Comments section of this Investment
Summary, the language in the Agreement will prevail.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
tyler
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Paducah, KY
Final Audit Report
Created: 2024-02-22
Amend 022024
By: Stacey Gerard (stacey.gerard@tylertech.com)
Status: Signed
Transaction ID: CBJCHBCAABAATXWK1-bYezF3Dyz8uVINX65Jtne7UgDn
"Paducah, KY Amend 022024" History
Document created by Stacey Gerard (stacey.gerard@tylertech.com)
2024-02-22 - 1:16:28 PM GMT
2024-02-22
Document emailed to Robert Kennedy -Jensen (rob.kennedy jensen@tylertech.com) for signature
2024-02-22 - 1:16:51 PM GMT
Email viewed by Robert Kennedy -Jensen (rob.kennedy jensen@tylertech.com)
2024-02-22 - 2:22:01 PM GMT
Document e -signed by Robert Kennedy -Jensen (rob.kennedy jensen@tylertech.com)
Signature Date: 2024-02-22 - 2:22:09 PM GMT - Time Source: server
Agreement completed.
2024-02-22 - 2:22:09 PM GMT
Powered by
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100. tPchnula�ie. Acrobat Sign
Agenda Action Form
Paducah City Commission
Meeting Date: March 12, 2024
Short Title: Authorize the Release of a Request for Bids for a Natural Gas Franchise - M. SMOLEN
Category: Municipal Order
Staff Work By: Lindsay Parish,
Michelle Smolen
Presentation By: Michelle
Smolen
Background Information: On February 27, 2024, the City Commission adopted an ordinance creating a
Natural Gas Franchise in the City of Paducah. As part of the next step, the City Commission must authorize the
City Manager's office to issue a request for bids for a natural gas franchise in Paducah. Bids will be reviewed
and brought back to the City Commission for action.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approval.
Attachments:
1. MO RFP — Natural Gas Franchise 2024
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY MANAGER TO
INITIATE A REQUEST FOR PROPOSALS FOR A NON-EXCLUSIVE NATURAL GAS
FRANCHISE IN PADUCAH, KENTUCKY, IN ACCORDANCE WITH CHAPTER 24
"NATURAL GAS" OF THE CODE OF ORDINANCES
WHEREAS, on February 27, 2024, the City Commission adopted Ordinance
No. 2024-02-8804 which created Chapter 24 of the Code of Ordinances of the City of
Paducah entitled "Natural Gas"; and
WHEREAS, the City is now ready to issue a Request for Proposals for the
creation of non-exclusive natural gas franchises within the City of Paducah.
KENTUCKY:
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
SECTION 1. That the City Manager is hereby authorized and directed to
develop, advertise and initiate a Request for Proposals for the purpose of soliciting non-
exclusive natural gas franchises within the City of Paducah.
SECTION 2. This Order will be in full force and effect from and after the
date of its adoption.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, March 12, 2024
Recorded by Lindsay Parish, City Clerk, March 12, 2024
MO\RFP — Natural Gas Franchise 2024
Agenda Action Form
Paducah City Commission
Meeting Date: March 12, 2024
Short Title: Approve Contract Modification No. 2 in the amount of $103,779.00 for road remediation for the
Dog Park Relocation Project - A. CLARK
Category: Municipal Order
Staff Work By: Arnie Clark
Presentation By: Arnie Clark
Background Information: In December, the City executed a contract with Evrard Company Inc to construct
dog parks in Noble Park as part of the Paducah Sports Park Project and relocation of the dog parks.
The project includes a new roadway in the park to create 2 -way traffic access in and out of the dog park
area. In February, BFW determined the soil to need remediation and made recommendations to the contractor
for cost estimates.
It is the recommendation of BFW and the City Team to move forward with Option l: Cement Stabilization as
proposed, in the amount of $103,779.00, to stabilize the soil in preparation for the new road.
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: Paducah Sports Park; Relocation of the Dog Parks
Communications Plan:
Funds Available: Account Name: Dog Park Project
Account Number: PAO132
Staff Recommendation: Approve
Attachments:
1. MO contract modification 2 — Evrard Dog Parks
2. CO 4 Bad Dirt Option 1 (002)
3. Dog Park - CO 94 Soil Remediation Reommendation
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 2 TO
THE CONSTRUCTION CONTRACT WITH EVRARD-KENTUCKY
DIVISION, INC., FOR THE CONSTRUCTION AND RELOCATION OF DOG
PARKS IN NOBLE PARK IN THE AMOUNT OF $103,779 AND
AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT
MODIFICATION AND ALL OTHER DOCUMENTS RELATED TO SAME
WHEREAS, by Municipal Order No. 2833, the City of Paducah authorized an
Agreement with Evrard-Kentucky Division, Inc., in the amount of $612,700 for the construction
of dog parks and roadway improvements in Noble Park; and
WHEREAS, by Municipal Order No. 2849, the City of Paducah allowed an
extension of the deadline for completion of the project; and
WHEREAS, it has now been determined that the soil needs remediation; and
WHEREAS, the City of Paducah now wishes to enact Contract Modification 92 to the
contract with Evrard-Kentucky Division, Inc. in an amount of $103,779 to stabilize the soil in
preparation for the new road.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City Commission hereby approves Contract Modification
No. 2 in the amount of $103,779, to stabilize the soil in preparation for the new road.
SECTION 2. Funding for this Contract Modification will be transferred from
Bond 2020A funds to Dog Park Project Account, PA 0132 to be expended.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, March 12, 2024
Recorded by Lindsay Parish, City Clerk, March 12, 2024
mo\contract modification 2 — Evrard Dog Parks
Agenda Action Form
Paducah City Commission
Meeting Date: March 12, 2024
Short Title: Approve an Agreement with Complete Demolition in the amount of $221,000 for Demolition
Services for the property located at 1501 Broadway (Katterjohn Building) and authorize a Budget Amendment
for the expenditure - G. CHERRY
Category: Ordinance
Staff Work
By: Greg
Cherry
Presentation
By: Greg
Cherry
Background Information: On February 12, 2024, the City issued bids for the demolition of the property
located at 1501 Broadway (aka the Katterjohn Building). On February 20, 2024, the City opened bids. A total
of 9 bids were received, with 5 of those bids being responsive. Of the 5 bids, the lowest bidder was Complete
Demolition of Carrolton, GA, for a price of $221,000. This action accepts the bid of Complete Demolition and
authorizes the Mayor to execute an agreement in the amount of $221,000 for the demolition of 1501 Broadway.
Funding for this expenditure will come from Project Account No. MR0098. In order to cover this expenditure,
funding must be transferred via a budget amendment from Investment Fund Fund Balance to the Project
Account. This ordinance also authorizes that budget amendment in an amount of $221,000.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number: MR0098
Staff Recommendation: Approval.
Attachments:
1. ORD budget amend FY2024 and Contract Approval — Katterjohn — 1501 Broadway Complete
Demolition Services
2. 22-246a Bid Tab
3. Complete Demolition Bid
4. Katterjohn Demolition Contract
ORDINANCE NO. 2024 -
AN ORDINANCE AUTHORIZING A CONTRACT WITH COMPLETE
DEMOLITION SERVICES, LLC, IN THE AMOUNT OF $221,000 FOR THE
DEMOLITION OF 1501 BROADWAY AND AMENDING ORDINANCE NO.
2023-06-8777, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF
PADUCAH, KENTUCKY, ANNUAL OPERATING BUDGET FOR THE
FISCAL YEAR JULY 1, 2023, THROUGH JUNE 30, 2024, BY ESTIMATING
REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE
OPERATION OF CITY GOVERNMENT"
KENTUCKY:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH,
SECTION 1. The City of Paducah accepts the bid of Complete Demolition
Services, LLC in the amount of $221,000, for the demolition of the property located at 1501
Broadway (Katterjohn Building), said bid being in substantial compliance with the bid
specifications, advertisement for bid, and as contained in the bid of Complete Demolition
Services, LLC of February 20, 2024.
SECTION 2. The Mayor is hereby authorized to execute a contract with
Complete Demolition Services, LLC, in the amount of $221,000 for the demolition of the
property located at 1501 Broadway according to the specifications, bid proposal, and all contract
documents heretofore approved and incorporated in the bid.
SECTION 3. That the annual budget for the fiscal year beginning July 1, 2023,
and ending June 30, 2024, as adopted by Ordinance No. 2023-06-8777, be amended by the
following re -appropriation:
• Move $221,000 from Investment Fund Fund Balance to Project Account No.
MR0098.
SECTION 4. That the expenditure authorized in Section 2 above be charged to
Project Account No. MR0098.
SECTION 5. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners,
Adopted by the Board of Commissioners,
Recorded Lindsay Parish, City Clerk,
Published by The Paducah Sun,
\ord\finance\budget amend FY2024 and Contract Approval — Katter ohn — 1501 Broadway Complete Demolition
Services
GEC 922-246 Building Demolition —1501 Broadway, Paducah, Kentucky
CONTRACT
This CONTRACT made and entered into this
PADUCAH, hereinafter called "City', and
follows:
1/29/2024
day of , 2024, by and between the CITY OF
hereinafter called "Contractor".
WITNESSED: That the City and the Contractor for the consideration stated herein, mutually agree as
LUMP SUM PAYMENT:
The City will pay the Contractor the lump sum of $
for demolition of the structure
located at 1501 Broadway known as the Katterjohn Building, including removal of all debris, to be completed as
required by this Agreement and all other governing documents including but not limited to all technical
specifications and requirements contained in the Invitation for Bids (the "Contract Documents"). Said sum shall
only be payable for work performed in compliance with all conditions required by the Contract Documents.
The lump sum shall be paid to the Contractor upon completion of all work required by the Contract
Documents and upon City's satisfaction that such work has been completed in accordance with the Contract
Documents. The lump sum payment is conditioned upon Contractor delivering an invoice for the entire lump
sum along with the following documents:
a. An affidavit or final waiver of lien, in such form as the City may request, certifying payment of all
its subcontractors, laborers, suppliers, vendors and materialmen;
b. Releases and final waivers of the subcontractors, materialmen, suppliers and vendors of
Contractor of liens arising out of or in connection with performance of the work under the
Agreement;
c. A release by Contractor of all claims against the City arising out of the Contract Documents
and/or performance of the work.
RIGHT TO WITHOLD PAYMENT:
The City shall have the right to withhold payment for any of the following reasons:
a. Contractor fails to obtain a business license in accordance with the Code of Ordinances of the
City of Paducah;
b. Contractor fails to comply with the City of Paducah Demolition Policy;
c. Contractor fails to obtain a Demolition Permit from the Paducah Fire Department, Fire
Prevention Division within ten (10) days of the date of execution of this contract by the City
Manager;
d. Contractor fails to raze said structure, clean property of all debris, and to complete demolition
and clearing of lot within forty-five (45) days of the date of Demolition Permit. Leave lot capable
of being mowed;
e. Contractor fails to call 811 seventy-two hours (72) hours before work starts;
f. Contractor fails to have Paducah McCracken Joint Sewer Agency (JSA) locate the sewer lateral,
contractor to plug in accordance with method approved by JSA or to uncover and allow JSA to
plug at JSA's discretion and have JSA inspection approval document with invoice for payment;
g. Contractor fails to correct defective non-performing work;
Page 1 of 3
GEC 922-246 Building Demolition —1501 Broadway, Paducah, Kentucky 1/29/2024
h. Claims or liens have been filed or threatened;
i. Contractor has failed to make time and adequate payments to any subcontractors or others.
j. The City incurs costs and expenses to cancel or discharge any lien of a subcontractor, laborer, or
materialman of Contactor;
k. The Contractor defaults in its obligations under this Agreement.
III. INSURANCE AND BONDING
Contractor agrees to procure and maintain insurance and bonding of the types and in the limits specified
in the Invitation for Bids.
IV. INDEMNITY:
Contractor shall indemnify, keep, and save harmless, the City, its agents, officials, and employees, against
all injuries, death, loss, damage, fines, penalties, claims, patent claims, suits, liabilities, judgements, costs, and
expenses, including reasonable attorney fees, which may or otherwise result wherefrom, the negligence or acts
and omissions of the Contractor. The Contractor shall, at his own expense, appear, defend, and pay all charges of
attorneys and all costs and other expenses arising wherefrom or incurred in connection therewith, and if any
judgment shall be rendered against the City in any such action, the Contractor shall at his expense, satisfy and
discharge the same. Contractor expressly understands and agrees that any performance bond or insurance
protection required by this Agreement, or otherwise provided by Contractor, shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the City as herein provided.
V. TERMINATION OF CONTRACTS:
TERMINATION OF CONTRACT FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a
timely and proper manner its obligations under the Contract Documents, or if the Contractor shall violate any of
the covenants, agreements, or stipulations of this Agreement or other requirements governing the work, the City
shall thereupon have the right to terminate, specifying the effective date thereof, at least five (5) days before the
effective date of such termination unless in the reasonable discretion of the City, the circumstances dictate a
shorter notice period. In such event, all finished or unfinished documents, data studies, surveys, drawings,
maps, models, and reports prepared by the Contractor under the Agreement shall, at the option of the City,
become its property and the Contractor shall be entitled to receive just and equitable compensation for any
satisfactory work completed on such documents.
If City terminates this Agreement as a result of a Termination for Cause, the City is not obligated to make
any further payments to Contractor until the work that remained outstanding on the date of termination has
been completed by or on behalf of the City. Any payment to Contractor shall be subject to the City's right to set
off from such amount owed the Contractor from the costs incurred by the City to complete the Contractor's
unfinished work and/or any other losses or damages incurred as a result of Contractor's default.
VI. MISCELLANEOUS
Governing Law. The validity of this Agreement, its interpretation and performance shall be governed
exclusively by the laws of the Commonwealth of Kentucky.
Venue. The Parties hereby agree that any legal action relating to this Agreement shall be filed exclusively
in the State Courts located in McCracken County, Kentucky.
Page 2 of 3
GEC 922-246 Building Demolition —1501 Broadway, Paducah, Kentucky 1/29/2024
Entire Agreement. This Agreement, including any exhibits, contains the entire agreement by and
between the City and Contractor pertaining to the subject matter of this Agreement and fully supersedes all
prior contracts and understandings between the City and Contractor pertaining to such transaction. Any
modifications shall be made in writing and with the mutual consent of the Parties.
Severability. Any provisions of this Agreement later held to be unenforceable for any reason shall be
deemed void and all remaining provisions shall continue in full force and effect. All obligations arising prior to
the termination of this Agreement and all provisions of this Agreement allocating responsibility or liability
between the Parties shall survive the completion of the services hereunder and the termination of this
Agreement.
Non -Waiver. The failure at any time to enforce any provision of this Agreement or failure to exercise any
right herein granted shall not constitute a waiver of such provision or such right thereafter to enforce any or all
of the provisions of this Agreement.
Headings. The Section headings contained herein are for reference only and shall not be construed as
substantive parts of this Agreement.
IN WITNESS WHEREOF, the parties have caused the Agreement to be executed on the day and year first
above written.
COMPLETE DEMOLITION SERVICES, LLC
(date)
Signature
Page 3 of 3
CITY OF PADUCAH:
(date)
Mayor, City of Paducah, Kentucky