HomeMy WebLinkAbout10-18-2023Paducah Transit Authority
Board of Directors Meeting
Minutes October 18, 2023
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CALL TO ORDER
The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair
— Tommy Whittemore at 3:01p.m. Members present were Chip Bohle, Mary Byrne, Zach
Hosman, and Patrick White. Exec. Director — Arthur Boykin, Assistant Director Jeremi Bumpus,
and Chuck Simpson HR Director/Secretary to the Board
Vice Chair— Tommy Whittemore led the Board in reciting the Pledge of Allegia e
NOV 16 2023
• Public Comments: N/A CITY CLERK
REVIEW OF MINUTES
Following the review of the September 2023 minutes Mr. Chip Bohle made a motion to accept
the September meeting minutes. Ms. Mary Byrne moved to second the motion and it passed
with all members voting yes.
REVIEW OF STATISTICAL AND FINANCIAL REPORTS
• Mr. Boykin provided a brief overview of the cash flow forecast noting that the balance
was at $3.8 million. A review of the YTD/P&L was then provided and the Board was
informed that codes 510 and 511 have now been combined for more efficient reporting,
were then reminded of the change in healthcare, new drivers and admin staff had been
added, as well as the change to the employee longevity pay revision. It was also noted
code 56400 — Vehicle parts will continue to increase due to the necessity of maintaining
current vehicles until new vehicles become available. Expenses were at $293,000, PATS
had received $19,000 I farebox revenue, $173,000 in contract revenue primarily from
Medicaid, the Dept. of Corrections, and Senior Citizens. PATS had expended a total of
$165,002.63. Following the presentation and discussion Mr. Patrick White made a
motion to approve the statistical and financial report. Mr. Chip Bohle moved to second
the motion and it passed with all members voting yes.
MANAGER'S REPORT
Mr. Boykin informed the Board about the following transit business:
• A review of the ridership summary for September 2023 was provided, noting the
September fixed route ridership was 15,127 which represented a 12% increase over the
previous year. Due to an anomaly the 8a.m., Trolley had the most ridership because
PATS participated in the annual "touch -a -truck" event that multiple school systems/kids
attended. The second highest ridership occurred at l la.m., for September. There was a
reported combined total of 19,221 trips utilizing 27 vehicles. Referencing current
numbers reflect an overall 18% projected increase in ridership.
• Arthur informed the Board that he will begin to transition the Manager's reporting to
Jeremi for upcoming meetings.
OLD BUSINESS
NTD Report — PATS is now adopting new reporting procedure and provided a copy for
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Board review and discussion.
FY24 Compliance Review — scheduled to begin 9a.m., on October 24Th
NEW BUSINESS
1 Miller meeting with KYOTD & Attorneys: meeting to take place by ZOOM on
October 25th.
2 Annual EEO Policy Review: Arthur provided a brief review of the current policy and
also attached a utilization chart indicating that at this time PATS was deficient by two
percentage points in the caucasian female category at this time. Following the review
and discussion Mr. Chip Bohle motioned to approve the current EEO Policy Manual.
Ms. Mary Byrne moved to second the motion and it passed with all members voting
yes.
3 Christmas Performance/Recognition Review: Board approval was requested for the
annual employee performance reward. The board was reminded that PATS does not
bill the State for the employee performance reward as it would be considered an
ineligible expense. The requested amount was for $100 net per employee and would
most likely be issued by direct deposit in December. Following the review and
discussion the Board recommended that the reward amount be increased to $125 (net).
Following the discussion Mr. Zach Hosman moved to approve the employee
performance reward. Mr. Patrick White moved to second the motion and it passed
with all members voting yes.
4 Review of the September Bank Reconciliation: The complete updated reviews were
conducted by Board Member — Chip Bohle and Executive Director — Arthur Boykin.
Each cash account statement ending 9/30/23 had been reviewed. The credit card
charges and vendor summary were then reviewed. Following the completion of the
bank account and credit card statements review Mr. Chip Bohle made a motion to
approve the reconciliation, credit card, and vendor expense reviews. Mr. Zach
Hosman moved to second the motion and it passed with all members voting yes.
5 Executive Session: Mr. Chip Bohle made a motion to go into executive session as
permitted by KRS 61.810 (1) (f). Ms. Mary Byrne moved to second the motion and it
was approved with all members voting yes. Arthur Boykin, Jeremi Bumpus, and
Chuck Simpson were then excused from the board room and were recalled upon
completion of the session. Mr. Zach Hosman motioned to come out of executive
session. Mr. Chip Bohle moved to second the motion and it was approved by all
members voting yes. No business items were transacted during the executive session.
6 Executive Directors Position: Following the discussion regarding the upcoming
retirement of Arthur Boykin, Mr. Chip Bohle motioned to offer the Executive
Director's position to Assistant Director — Jeremi Bumpus. Mr. Patrick White moved
to second the motion and it was approved by all members voting yes.
7 Next Board Meeting: November 15, 2023 at 3p.m.
8 Adjourn — Mr. Zach Hosman motioned to adjourn the meeting and Mr. Chip Bohle
moved to second the motion. Meeting adjourned.
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