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HomeMy WebLinkAbout08-23-2023 Paducah Transit Authority Board of Directors Meeting Minutes August 16, 2023 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair – Tommy Whittemore at 3:01p.m. Members present were Tommy Whittemore, Chip Bohle, Mary Byrne, Mark Davis, Patrick White, Zach Hosman, and Board Chair – Chip Cox. Exec. Director – Arthur Boykin, Assistant Director Jeremi Bumpus, and Chuck Simpson HR Director/Secretary to the Board Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the July, 2023 minutes Mr. Chip Bohle made a motion to accept the July meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS . Mr. Boykin provided a brief overview of the FY23 July monthly summary review followed by a review of monthly expenses and noting the July expenses allowed for PATS to bill the State for $138,000 in allowable expenses now that PATS has dropped below the OFS threshold. It was also noted that PATS was behind in posting daily bank deposits due to the Office Manager splitting her time between training two new staff members and maintaining her daily duties. A review of the cash flow forecast was then provided noting that based on current information the projected FY 23 fiscal year end would be at $3.4 million. Following the presentation and discussion Mr. Tommy Whittemore made a motion to approve the statistical and financial report. Mr. Chip Bohle moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: It was reported by annual data comparison that ridership is still coming back from 2019. Current numbers are still down but continue to trend up. A review of the ridership summary for July 2023 was provided, noting the yellow 11a.m., (mall) line and the 12 noon routes were most utilized. A total of 12,907 in fixed route ridership was reported for July. A combined D&R and Fixed Route ridership total of 17,273 was reported for July. There was one reportable vehicle accident to report for July. A 2017 model cutaway van will most likely be totaled by insurance to the damage that occurred when it was struck by an oncoming vehicle as it was pulling into traffic in a blind spot. There were no injuries in this accident. OLD BUSINESS Nothing to report for August NEW BUSINESS Morgan & Morgan/client D. Jones: the Board was informed that PATS wheelchair client D. Jones was not completely secured and video surveillance also reveals that the client appears to intentionally lift themselves from the chair as the van is turning and then falls to the floor resulting in injury. It is assumed that PATS will still be at fault due to not confirming the passenger was secured within the wheelchair that was secured before transport. . HDHP Insurance: In reviewing the change in health insurance the Board was informed that the estimated expenditure for traditional health insurance would presently be at $305,982.95. PATS current expenditure is at $191,011.92 which represents a current savings of $114,971.03 and it is presently estimated that the yearend savings could potentially be $273,706.35. Flu Shots: scheduled for September 28th with Ricks Pharmacy to be at PATS for a morning and afternoon session in order to provide an opportunity for all staff. Review of the July Bank Reconciliation: The complete updated reviews were conducted by Board Chair – Chip Cox and Executive Director – Arthur Boykin. Each cash account statement ending 7/31/23 had been reviewed. The credit card charges and vendor summary were then reviewed. Following the completion of the bank account and credit card statements review Ms. Mary Byrne made a motion to approve the reconciliation, credit card, and vendor expense reviews. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. Next Board Meeting: September 20, 2023 at 3p.m. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Zach Hosman moved to second the motion. Meeting adjourned.