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HomeMy WebLinkAbout09-20-2023 Paducah Transit Authority Board of Directors Meeting Minutes September 20, 2023 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3p.m. Members present were Mark Davis, Chip Bohle, Zach Hosman, Mary Byrne, Bryan Carner, Tommy Whittemore, and Patrick White. Exec. Director – Arthur Boykin, Assistant Director Jeremi Bumpus, and Chuck Simpson HR Director/Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the August, 2023 minutes Mr. Chip Bohle made a motion to accept the August meeting minutes. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS . Mr. Boykin provided a brief overview of the cash flow forecast noting that the balance was at $3.7 million and based on current information the projected fiscal year end would be at $3.5 million. A review of the YTD/P&L was then provided and the Board was informed that operating salaries/wages were up by 11%. Building & repair was also up due to the recent repair work to the exterior of the building. The increase to software support was a direct result of the RouteMatch migration to cloud based service. Following the presentation and discussion Ms. Mary Byrne made a motion to approve the statistical and financial report. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: A review of the ridership summary for August 2023 was provided, noting the 10a.m., and the 11a.m., routes were most utilized by fixed route ridership. Based on current data ridership is on track to experience a 42% increase over last year. Monthly total trips = 18,498 and the current projected total ridership stood at 208,000. The Board was informed that vehicle #17197 that was reported to have been in an accident in July will be evaluated to determine if it can be repaired and put back into service due to the lack of available new vehicles at this time. OLD BUSINESS KPTA – Jeremi Bumpus provided a summary report to the Board regarding his attendance and reinforced the necessity to repair vehicle #17197 if possible. KY-OTD informed all providers that it may be longer than three years before new transit vans are available for purchase. The Board was then provided with the “Outstanding Service Award” - plaque that PATS received this year. NEW BUSINESS NTD: Jeremi reported that PATS has been contacted, an analyst has been assigned, and PATS is now in the process of taking the initial steps. Additional training/webinars are to follow as part of the transition to 5307 funding status. . Insurance Rebate: Arthur informed the Board that PATS had received a health insurance rebate check from Anthem for the 2022 plan year in accordance with ADA expenditure requirements. Based on premiums and expenditures Anthem fell short of their designated threshold and therefore provided a designated refund amount back to PATS. Those funds will go back into the general fund. FY24 Compliance Review: Arthur reported that Jeremi is preparing for the upcoming October 24th site visit from KY-OTD. Review of the August Bank Reconciliation: The complete updated reviews were conducted by Board Chair – Chip Cox and Executive Director – Arthur Boykin. Each cash account statement ending 8/31/23 had been reviewed. The credit card charges and vendor summary were then reviewed. Following the completion of the bank account and credit card statements review Mr. Mark Davis made a motion to approve the reconciliation, credit card, and vendor expense reviews. Mr. Chip Bohle moved to second the motion and it passed with all members voting yes. Next Board Meeting: October 18, 2023 at 3p.m. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Bryan Carner moved to second the motion. Meeting adjourned.