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Agenda Packet 10-24-2023
ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PROCLAMATION Hunger and Homelessness Awareness Month - Heather Anderson - McKinney-Vento Liaison - Paducah Public Schools PUBLIC COMMENTS MAYOR'S REMARKS Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I/a CITY COMMISSION MEETING AGENDA FOR OCTOBER 24, 2023 A. 5:00 PM s - CITY HALL COMMISSION CHAMBERS B. 300 SOUTH FIFTH STREET Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public Comment Sheet and place it in the box located at the end of the Commissioner's desk on the left side of the Commission Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda. ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PROCLAMATION Hunger and Homelessness Awareness Month - Heather Anderson - McKinney-Vento Liaison - Paducah Public Schools PUBLIC COMMENTS MAYOR'S REMARKS Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. CONSENT AGENDA A. Approve Minutes for October 10, 2023 B. Receive & File Documents C. Personnel Actions D. Approve Contract Amendment with Tyler Technologies - E. STUBER E. FY2024 Position and Pay Schedule Update - S. WILCOX F. FY2024 Job Grade Schedule Update - S. WILCOX G. Approve the Application and Acceptance of a 2023 Kentucky League of Cities Liability Grant in the Amount of $3,000. - S. WILCOX H. Authorize the Acceptance of a GameTime Playground Grant in the Amount of $37,584.50 and execute purchase agreement in the amount of $66,942.57 - A. CLARK IL MUNICIPAL ORDERS) III. 1 ORDINANCE(S) -ADOPTION A. BFW Professional Services Contract to assist with Engineering Department Transition - D. JORDAN III. 1 ORDINANCE(S) -ADOPTION IV. I DISCUSSION A. Trails End Subdivision: Final Plat Approval and Surety Approval - M. TOWNSEND IV. I DISCUSSION B. Sanitation Rates Discussion - C. YARBER C. Safe Haven Baby Box Location Update - S. KYLE A. Paducah Preservation Opportunities Assessment - Brent Leggs, Rhodes Heritage Group B. Sanitation Rates Discussion - C. YARBER C. Safe Haven Baby Box Location Update - S. KYLE V. COMMENTS A. Comments from the City Manager B. Comments from the Board of Commissioners VI. EXECUTIVE SESSION D. Paducah -McCracken County Convention & Expo Center Update - D. JORDAN V. COMMENTS A. Comments from the City Manager B. Comments from the Board of Commissioners VI. EXECUTIVE SESSION October 10, 2023 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, October 10, 2023, at 5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Pro Tem Sandra Wilson presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following answered to their names: Commissioners Guess, Henderson, Smith, and Mayor Pro Tem Wilson. Mayor Bray was unable to attend. INVOCATION Commissioner Henderson led the Invocation. PLEDGE OF ALLEGIANCE Mayor Pro Tem Wilson led the pledge. PRESENTATION Communications Manager Pam Spencer provided the following summary: Health Insurance Plan Update "Benefits Advisor DJ Story with HUB International provided an overview of the City of Paducah's 2024 health insurance plan through Anthem Blue Cross Blue Shield as the City's third -party administrator. Those who participate in the City's health plan will have NO change to their health insurance premiums for 2024. The City has maintained the same health insurance premium rates consecutively for 12 years which is quite unusual and an indication of the good management of the health plan and the City's dedication to employee wellness. Furthermore, dental and vision premiums are remaining the same as this current year. To comply with Internal Revenue Service (IRS) minimums, there is a change in the deductibles for the health insurance plans. For example, the deductible for a single person on the Investor Plan is increasing from $3000 to $3200. The City of Paducah has a self-insured health insurance plan which means the premiums paid into the plan by the employees are used to pay the claims." CONSENT AGENDA Mayor Pro Tem Wilson asked if the Board wanted any items on the Consent Agenda removed for separate consideration. No items were removed for separate consideration. Mayor Pro Tem Wilson asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the September 26, 2023, Board of Commissioners Meeting I(B) RECEIVE AND FILE DOCUMENTS Minute File: 1. Notice of Cancellation for the Board of Commissioners meeting scheduled for September 12, 2023 2. City of Paducah Police and Firefighters Pension Fund Valuation as of July 1, 2023 Deed File: 1. Deed in Lieu of Foreclosure — Mary Amanda Byrne and Tammara Tracy to the City of Paducah — South Sixth and Husbands Street October 10, 2023 Contract File: 1. Fleet Maintenance Service Agreement — East Marshall Fire Department MO #2789 2. Agreement with DWA Recreation in the amount of $84,475 for purchase and installation of pour in place rubber playground surfacing for the Robert Coleman Park playground project— MO #2790 3. Contract Modification in the amount of $7,097.38 for the Robert Cherry Civic Center Construction Project— Midstates Construction Company - MO 92792 4. Contract with Axon Enterprises, Inc., for police body -worn and in -car cameras in the amount of $1,425,684.67 —MO 92793 5. Contract Amendment for Rightway Janitorial for custodial services — MO #2795 6. Agreement to Renew Employment Agreement with Daron Jordan as Paducah City Manager — MO 92796 7. FY2024 Grant In Aid Contracts — signed by Daron Jordan, City Manager a. Luther F. Carson Four Rivers Center, Inc. - $30,000 b. River Heritage Museum - $4,000 c. Family Service Society, Inc. - $15,000 d. Housing Authority of Paducah - $2,500 e. Paducah Symphony Orchestra, Inc. - $10,000 f. Market House Theatre - $20,000 g. George Wilson S.A.F.E.T.Y. Foundation - $2,500 h. National Quilt Museum - $12,000 i. Paducah Art House Alliance (d/b/a Maiden Alley Cinema) - $3,500 j. Yeiser Art Center - $12,500 k. Uppertown Heritage Foundation - $3,000 1. Paducah Arts Alliance (PAA) - $3,000 m. Beautiful Paducah, Inc. - $10,000 Financials File: 1. Paducah Water Works — for month ended August 31, 2023 Bids File: 1. Purchase and Installation of pour in place rubber playground surfacing — Robert Coleman Park Playground Project— MO #2790 I(C) Personnel Actions I(D) A MUNICIPAL ORDER OF THE CITY OF PADUCAH AUTHORIZING AN FY2024 CONTRACT FOR SERVICES WITH PADUCAH JUNIOR COLLEGE, INC., FOR THE COMMUNITY SCHOLARSHIP PROGRAM IN THE AMOUNT OF $100,000, AND RATIFYING THE MAYOR'S EXECUTION OF SAID AGREEMENT O #2797; BK 13 I(E) A MUNICIPAL ORDER AUTHORIZING AN APPLICATION FOR A 2023 COMMUNITY DEVELOPMENT BLOCK GRANT IN THE AMOUNT OF $200,000 THROUGH THE DEPARTMENT FOR LOCAL GOVERNMENT ON BEHALF OF FOUR RIVERS BEHAVIORAL HEALTH FOR THE CENTER POINT RECOVERY CENTER FOR PERSONNEL EXPENSES AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME O #2798; BK 13 October 10, 2023 I(F) A MUNICIPAL ORDER ESTABLISHING POLICY FOR USE OF SPENDING CREDITS TOWARD THE PURCHASE OF CERTAIN BENEFITS SUCH AS HEALTH, DENTAL OR VISION PURSUANT TO THE CITY'S GROUP HEALTH INSURANCE PLAN FOR THE 2024 PLAN YEAR O #2799; BK 13 I(G) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A WELLNESS SERVICES AGREEMENT WITH HEALTHWORKS WELLNESS AND HEALTH SERVICES TO ADMINISTER THE 2024 CITY WELLNESS PLAN MO #2800; BK 13 I(H) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR A STRATEGIC HEALTH RISK ADVISOR & STRATEGIC BENEFIT PLACEMENT SERVICES WITH PEEL & HOLLAND FINANCIAL GROUP FOR ADMINISTRATION OF THE CITY OF PADUCAH'S HEALTH INSURANCE IN AN AMOUNT OF $78,900 PLUS $200 PER HOUR, SUBJECT TO A MINIMUM RETAINER OF $5,000, FOR REQUESTED SERVICES RELATED TO EMPLOYEE BARGAINING, LEGAL MATTERS, AND DISPUTES OR OTHER SIMILAR ISSUES AND AUTHORIZES THE EXECUTION OF THE ADVISORY AGREEMENT SERVICES ADDENDUM (MO #2801; BK 13) I(I) A MUNICIPAL ORDER AUTHORIZING AN AGREEMENT FOR ADMINISTRATIVE SERVICES WITH ANTHEM BLUE CROSS BLUE SHIELD FOR THE GROUP HEALTH INSURANCE PLAN FOR THE CITY OF PADUCAH, KENTUCKY FOR THE 2024 PLAN YEAR AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME O #2802; BK 13 I(J) A MUNICIPAL ORDER APPROVING AND ADOPTING THE COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN PREMIUMS, THE VISION INSURANCE PLAN PREMIUMS, AND THE DENTAL INSURANCE PLAN PREMIUMS FOR CALENDAR YEAR 2024 FOR EMPLOYEES OF THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME (MO #2803; BK 13) I(K) A MUNICIPAL ORDER ACCEPTING THE RATES FOR STOP LOSS INSURANCE COVERAGE, AUTHORIZING AN AGREEMENT WITH VOYA FINANCIAL ADVISORS, INC., FOR THE CITY OF PADUCAH, KENTUCKY FOR THE 2024 CALENDAR YEAR AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME (MO #2804; BK 13) I(L) A MUNICIPAL ORDER APPROVING AND ADOPTING A LONG-TERM DISABILITY INSURANCE PLAN WITH MUTUAL OF OMAHA EFFECTIVE JANUARY 1, 2024, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME O #2805; BK 13 I(M) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A PARTICIPATION AGREEMENT AND ALL OTHER DOCUMENTS NECESSARY WITH COLONIAL LIFE FOR SHORT-TERM DISABILITY, ACCIDENT PLAN, CANCER PROTECTION, GROUP CRITICAL ILLNESS, AND INDIVIDUAL MEDICAL BRIDGE BENEFITS FOR EMPLOYEES OF THE CITY OF PADUCAH (MO #2806; BK 13) October 10, 2023 I(N) A MUNICIPAL ORDER REPEALING AND REPLACING MUNICIPAL ORDER NO. 2728 AND APPROVING AND AUTHORIZING THE BOARD OF COMMISSIONERS OF THE PADUCAH WATER WORKS TO ACCEPT THE CLEANER WATER PROGRAM GRANT AWARD AND ENTER INTO THE GRANT ASSISTANCE AGREEMENT WITH THE KENTUCKY INFRASTRUCTURE AUTHORITY IN CONNECTION WITH THE HYDRAULIC MODEL UPDATE PROJECT IN WEST MCRACKEN COUNTY (MO #2807; BK 13) I(0) A MUNICIPAL ORDER REPEALING AND REPLACING MUNICIPAL ORDER NO. 2726 AND APPROVING AND AUTHORIZING THE BOARD OF COMMISSIONERS OF THE PADUCAH WATER WORKS TO ACCEPT THE CLEANER WATER PROGRAM GRANT AWARD AND ENTER INTO THE GRANT ASSISTANCE AGREEMENT WITH THE KENTUCKY INFRASTRUCTURE AUTHORITY IN CONNECTION WITH THE TANK PAINTING AND MIXING PROJECT (MO #2808; BK 13) I(P) A MUNICIPAL ORDER REPEALING AND REPLACING MUNICIPAL ORDER NO. 2727 AND APPROVING AND AUTHORIZING THE BOARD OF COMMISSIONERS OF THE PADUCAH WATER WORKS TO ACCEPT THE CLEANER WATER PROGRAM GRANT AWARD AND ENTER INTO THE GRANT ASSISTANCE AGREEMENT WITH THE KENTUCKY INFRASTRUCTURE AUTHORITY IN CONNECTION WITH THE AIR STRIPPING PROJECT (MO #2809; BK 13) I(Q) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO ACCEPT A LAND AND WATER CONSERVATION GRANT IN THE AMOUNT OF $81,885 THROUGH THE KENTUCKY DEPARTMENT OF LOCAL GOVERNMENT, TO REPLACE PLAYGROUND EQUIPMENT AT KEILER PARK (MO #2810; BK 13) I(R) A MUNICIPAL ORDER AUTHORIZING THE APPLICATION OF A GAMETIME DISCOUNT GRANT FOR THE PURCHASE OF INCLUSIVE PLAY ELEMENTS FOR KEILER PARK PLAYGROUND IN AN AMOUNT NOT TO EXCEED $80,000, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME (MO #2811; BK 13) Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Pro Tem Wilson (4). MUNICIPAL ORDERS APPROVE A SAFE HAVEN BABY BOX AGREEMENT October 10, 2023 Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH SAFE HAVEN BABY BOXES, INC., FOR THE LEASE, INSTALLATION, AND ANNUAL SERVICES FOR A SAFE HAVEN BABY BOX TO BE INSTALLED AT A PADUCAH FIRE DEPARTMENT WITHIN THE CITY OF PADUCAH." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Pro Tem Wilson (4). (MO #2812; BK 13) APPROVE A HOPE UNLIMITED REIMBURSEMENT AGREEMENT Commissioner Smith offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE CITY OF PADUCAH TO ENTER INTO A REIMBURSEMENT AGREEMENT WITH HOPE UNLIMITED FOR REIMBURSEMENT TO THE CITY FOR EXPENSES RELATED TO THE LEASE, INSTALLATION, AND ANNUAL SERVICES FOR A SAFE HAVEN BABY BOX TO BE INSTALLED AT A PADUCAH FIRE DEPARTMENT WITHIN THE CITY, AND AUTHORIZES THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Pro Tem Wilson (4). (MO #2813, BK 13) APPROVE A PROPOSAL FOR CERTIFICATION UNDER THE CERTIFIED CITY OF ETHICS PROGRAM AGREEMENT Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE KENTUCKY LEAGUE OF CITIES (KLC) FOR CERTIFICATION UNDER THE KLC CERTIFIED CITY OF ETHICS PROGRAM IN THE AMOUNT OF $500 PLUS MILEAGE COSTS." Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Pro Tem Wilson (4). (MO #2814, BK 13) ORDINANCE ADOPTIONS APPROVE CONTRACT MODIFICATION #2 TO PROFESSIONAL SERVICES CONTRACT WITH BFW ENGINEERING & TESTING FOR THE BUCKNER LANE BRIDGE REPLACEMENT PROJECT IN THE AMOUNT OF ($8,120) Commissioner Smith offered Motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CONTRACT MODIFICATION NO. 2 WITH BFW ENGINEERING & TESTING, INC. TO DECREASE THE CONTRACT BY $8,120 FOR THE BUCKNER LANE BRIDGE REPLACEMENT OVER CROOKED CREEK," his Ordinance is summarized as follows: This Ordinance authorizes the Mayor to execute Contract Modification No. 2 to the Agreement with BFW Engineering & Testing, Inc., for the Buckner Lane Bridge October 10, 2023 Replacement Over Crooked Creek Project to remove the FEMA flood report line item from the agreement for a decrease in the amount of $8,120 and a new total contract cost of $220,261. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Pro Tem Wilson (4). (ORD 2023-10-8792; BK 36) ORDINANCE INTRODUCTION TRAILS END SUBDIVISION FINAL PLAT APPROVAL AND SURETY APPROVAL Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR PROPERTY LOCATED AT 125 RIDGEVIEW STREET; ACCEPTING THE DEDICATION OF RIGHT OF WAY OF RIDGEVIEW STREET, JOEY WAY, AND PETTER AVENUE; ACCEPTING PUBLIC UTILITY EASEMENTS; AUTHORIZING THE MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE PLAT; AND AUTHORIZING THE MAYOR TO EXECUTE THE SUBDIVISION PERFORMANCE AND WARRANTY SURETY BOND AGREEMENT AND ALL OTHER DOCUMENTS RELATED TO SAME." This Ordinance is summarized as follows: This Ordinance approves the final report of the Paducah Planning Commission on the proposed final subdivision for the property known as Trails End Subdivision located at 125 Ridgeview Street. Further, this ordinance accepts the dedication of right of way of Ridgeview Street, Joey Way, and Petter Avenue, accepts all public utility easements, and authorizes the Mayor to execute the Subdivision Performance and Warranty Surety Bond Agreement and all other documents related to same. DISCUSSIONS Communications Manager Pam Spencer provided the following summaries: Robert Cherry Civic Center Update "Director of Parks and Recreation Arnie Clark updated the Board on the Robert Cherry Civic Center Renovation Project. Clark said the renovation is approximately 65 percent complete. The project includes an updated community center area with a capacity of 256 seated patrons, a catering kitchen, audio-visual connectivity, office space for the relocation of several Parks and Recreation administrative employees, keyless entry, updated landscaping, and a new parking layout. The project is scheduled to be completed by the end of December with a tentative open house in January. Clark said they hope to open the rental calendar to accept March reservations soon. As part of this project, Clark reviewed nine similar -sized facilities to gather information on policies, capacity, reservation fees, and deposits to make sure that the Cherry Civic Center is comparable. Since the fees have not been updated in a decade, Clark proposed the following schedule of fees: • Rental fee - $750 for Monday through Thursday; $1200 for Friday and Saturday with no Sunday rentals. There would be the option of a reduced rate of $500 to rent the facility for five hours or less. Holiday rentals would be $1500 per day. • Non -profits would receive a 10 percent discount. • A 50 percent deposit would be required at the time of reservation along with a $500 refundable deposit. October 10, 2023 Clark added that the Parks and Recreation Department will begin providing staff support for the Civic Center's events. After gathering additional feedback, a revised schedule of fees will be brought to the Commission for approval." Grants Update "City of Paducah Grants Administrator Hope Reasons provided an update of grants activity. In the previous fiscal year, the City submitted 23 grant applications. So far, 17 of those grants have been awarded, four were denied, and the City still is waiting for notifications about two of those grants. Currently, the City is managing $19.7 million in grant funding. During this past quarter, the City submitted five grant applications requesting a total of $6.8 million. Reasons also highlighted how Market House Theatre, the Paducah Symphony Orchestra, National Quilt Museum, and the Housing Authority of Paducah used funding they received through the City's Grant -in -Aid funding process. Regarding the Hotel Metropolitan's Purple Room Project which received a $55,000 African American Cultural Heritage Foundation grant, the exterior of the building has been painted, new windows installed, and a concrete floor has been poured." COMMENTS: Communications Manager Pam Spencer provided the following summary: Convention Center Roof Project "City Manager Daron Jordan clarified recent dialogue regarding the Convention Center roof repairs. The City is partnering with the County on the project and will cover the costs for the portion of the roof owned by the City. The City owns the Showroom Lounge which is located at the back of the Convention Center. The entire Lounge area is not being reroofed; however, there is a roof section level with the Convention Center that will be replaced with costs to be covered by the City. Jordan also clarified that separate from the city -owned roof section, the roof project is being funded by the transient room tax collected by McCracken County." Commissioner Henderson Commended the Paducah Fire Department and the Paducah Police Department for participating in the activities at the Housing Authority. Commissioner Smith He is seeing a lot more police presence in neighborhoods and he attributes some of that to the Community meetings, which he feels are very successful for addressing speeding and other traffic violations such as running stop signs. Mayor Pro Tem Wilson Reminded everyone that paving will be taking place along Broadway during the next week. Downtown businesses WILL BE open and sidewalks will be accessible for shoppers. ADJOURN Commissioner Smith offered Motion, seconded by Commissioner Henderson, that the meeting be adjourned. Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, and Mayor Pro Tem Wilson (4). October 10, 2023 TIME ADJOURNED: 6:31 p.m. ADOPTED: October 24, 2023 George Bray, Mayor ATTEST: Lindsay R. Parish, City Clerk October 24, 2023 RECEIVE AND FILE DOCUMENTS: Contract File: 1. FY2024 Contract For Services — Paducah Junior College — Community Scholarship Program - $100,000 — MO #2797 2. Healthworks Corporate Wellness and Health Services Agreement — MO 92800 3. Strategic Health Risk Advisor & Strategic Benefit Placement Services Agreement — MO #2801 4. Anthem — Fixed Administrative Costs Agreement — MO 92802 5. Medicare Secondary Payer Form — MO #2802 6. Stop Loss Insurance Renewal Agreement — Voya — MO 92804 7. Long -Term Disability Insurance — Mutual of Omaha — MO #2805 S. Colonial Life Employee Voluntary Benefits — MO 92806 9. Reimbursement Agreement between City of Paducah and Hope Unlimited — Safe Haven Baby Box Installation — MO #2813 10. Kentucky League of Cities Proposal for Certification under Certified City of Ethics Program — MO #2814 Financials File: Paducah Water Works — Financial Statement — Years ended June 30, 2023 and 2022 CITY OF PADUCAH October 24, 2023 Upon the recommendation of the City Manager's Office, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. Office Signature Date CITY OF PADUCAH PERSONNEL ACTIONS October 24, 2023 NEW HIRES - FULL-TIME (Fn PUBLIC WORKS POSITION RATE OF PAY NCS/CS FLSA EFFECTIVE DATE Burns, Marvin DeWayne Solid Waste Truck Driver $20.881hr NCS Non -Ex November 16, 2023 Jenk+ns, Jon Thomas ROW Maintenance $20.451hr NCS Non -Ex November 16, 2023 Thorn, Huel Hammond ROW Maintenance $20.451hr NCS Non -Ex November 16, 2023 PAYROLL ADJUSTMENTSITRANSFERSIPRO NT19NSIiEMPORARY ASSIGNMENTS (PART-TIME! PREVIOUS POSITION CURRENT POSITION PARKS 8 RECREATION AND BASE RATE OF PAY AND BASE RATE OF PAY NCSICS FLSA EFFECTIVE DATE Hardie, Nathan Recreation Specialist Park Ranger NCS Nan -Ex November 16, 2023 $22.251hr $14.001hr PAYROLL ADJUSTMENTSITRANSFERSMROMOTIONSffEMPORARY_A$S.51 NMENTS (FULL _TIME) PREVIOUS POSITION CURRENT POSITION E911 AND BASE RATE OF PAY AND BASE RATE OF PAY NCSICS FLSA EFFECTIVE DATE Spears, Amber N. Shift Supervisor Telecommunicator NCS Non -Ex October 19, 2023 $29.261hr $27.6911 FIRE - SUPPRESSION Blackwell, Jacob H. Lieutenant Captain NCS Non -Ex November 2, 2023 $20.471hr $22.511hr Yarbrough, Aiden L. Frefighter I Relief Driver Lieutenant NCS Non -Ex November 2, 2023 $18.131hr $19.971hr HUMAN RESOURCES Huskey, McKenzie HR Generalist Senior HR Generalist NCS Ex October 19. 2023 $25.701hr $28.271hr PUBLIC WORKS Marshail, Tyler A. ROW Maintenance Solid Waste Truck Driver NCS Non -Ex October 19, 2023 $22.721hr $23.20Mr TERMINATIONS - PART-TIME (PIT! PARKS & RECREATION POSITION REASON EFFECTIVE DATE Hooks, Kristina M. Park Ranger Resignation September 9, 2023 TERMINATIONS - FULL-TIME (Fi7S ENGINEERING POSITION REASON EFFECTIVE DATE Murphy, Richard B. City Engineer Retirement December 31, 2023 PARKS & RECREATION POSITION REASON EFFECTIVE DATE Gist, Corey B. Laborer - Parks Maintenance Termination October 12, 2023 Agenda Action Form Paducah City Commission Meeting Date: October 24, 2023 Short Title: Approve Contract Amendment with Tyler Technologies - E. STUBER Category: Municipal Order Staff Work By: Eric Stuber Presentation By: Eric Stuber Background Information: Prior to renewal, we reviewed our current contract with Tyler Technologies and made note of a couple of items we would like to clean up. Specifically, 1) The removal of the Fixed Assets, Inventory, Work Orders, Fleet and Facility Management, and KY Tax Lien modules. 2) The addition of Resident Access and Payroll with Employee Access modules. The Fixed Assets and KY Tax Lien modules are not used by Finance. The Inventory, Work Orders, and Fleet and Facility Management modules will not be used in lieu of a separate system that provides more robust Public Works management and will better streamline their processes and improve efficiencies. The Resident Access and Payroll with Employee Access modules will upgrade the current modules Citizen Self Service and Employee Self Service respectively. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: Approval. Attachments: 1. MO contract-software-amendment-tyler 10-2023 2. Paducah KY Amendment 092823 -Remove Saas Add Access Migrations 100423 MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH TYLER TECHNOLOGIES RELATED TO REMOVING CERTAIN MODULES, CAPPING INCREASES TO SAAS FEES AND ADDING ACCESS MIGRATION WHEREAS, by Ordinance No. 2016-6-8373, the City and Tyler Technologies, Inc. executed a contract for Tyler to provide software and related products and services that will accommodate the City's data processing needs; and WHEREAS, Ordinance No. 2018-6-8534 amended the contract to include 18 post implementation days from the initial RFP response to be shared across all six phases; and WHEREAS, Municipal Order No. 2142 amended the contract to allow for the $23,000 designated for conversions and forms to be used instead for 18 additional implementation days at a cost of $22,950; and WHEREAS, Municipal Order No. 2284 to amended the agreement with Tyler Technologies to remove certain services and to add services related to the implementation of Energov software; and WHEREAS, Municipal Order No. 2333 amended the agreement with Tyler Technologies to convert Codes & Permitting business process consulting costs to implementation days for the Energov implementation, remove the Property Tax Enhancement for tax bill installments and converting the budget to an additional property tax form and travel expenses, and change the Statement of Work dates for property tax, payroll & HR and work orders; and WHEREAS, Municipal Order No. 2352 amended the agreement with Tyler Technologies to allocate funds from the travel line to the custom programming related to property tax billing forms; and WHEREAS, Municipal Order No. 2432 amended the agreement with Tyler Technologies to remove $5,100 from the forms library, add $2,100 for 1.5 Energov implementation days, add $2,800 for customer contact information conversions, reallocate 2 Munis implementation days to 2 Energov implementation days, and reduce the Tyler contract amount by $200; and WHEREAS, Municipal Order No. 2516 amended the agreement with Tyler Technologies to convert unused Human Resources/Payroll conversions into implementation hours for an increase to the contract in the amount of $940; and WHEREAS, the City now wishes to amend the agreement to remove the Fixed Assets, Inventory, Work Orders, Fleet and Facility Management, and KY Tax Lien modules; to cap increases to annual SaaS Fees at 3% per year for the three annual renewals starting July 1, 2023; and to add resident Access Migration and Payroll with Employee Access Migration. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City Commission hereby approves an amendment to the contract with Tyler Technologies, Inc. in order to remove the Fixed Assets, Inventory, Work Orders, Fleet and Facility Management, and KY Tax Lien modules; to cap increases to annual SaaS Fees at 3% per year for the three annual renewals starting July 1, 2023; and to add resident Access Migration and Payroll with Employee Access Migration. SECTION 2. The City Commission does hereby authorize and instruct the Mayor to execute the Amendment on behalf of the City. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, Recorded by Lindsay Parish, City Clerk, \mo\contract-software-amendment-tyler 10-2023 George Bray, Mayor ••••❖-•tyler ••• • technologies AMENDMENT This amendment ("Amendment") is effective as of the date of signature of the last party to sign as indicated below ("Amendment Effective Date"), by and between Tyler Technologies, Inc. with offices at One Tyler Drive, Yarmouth, Maine 04096 ("Tyler") and the City of Paducah, Kentucky, with offices at 300 S. Fifth Street, Paducah, Kentucky 42002 ("Client"). WHEREAS, Tyler and Client are parties to an agreement dated June 15, 2016 ("Agreement"); and WHEREAS, Tyler and Client desire to amend the terms of the Agreement as provided herein. NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and Client agree as follows: 1. The following Tyler Software as a Service (SaaS) (for the purposes of this Amendment, the "Removed Modules") are hereby removed from the Agreement as of 7/1/23: i. Fixed Assets ii. Inventory iii. Work Orders, Fleet and Facility Management (also known as EAM) iv. KY Tax Lien As of such date, Client's right to access the Removed Modules is terminated, as are Tyler's obligations to maintain, support, host and update the Removed Modules. Correspondingly, Client has no obligation to pay annual support or hosting fees for the Removed Modules as of 7/1/23. Any pending invoice for recurring support or hosting fees for such modules can be short -paid, accordingly. 2. The items set forth in the sales quotations attached as Exhibit 1, Schedules 1 and 2, to this Amendment are hereby added to the Agreement as of the Amendment Effective Date. For the avoidance of doubt, terms applicable to Access migrations are in the comments section of each schedule in Exhibit 1. 3. Increases to annual SaaS Fees are capped at 3% per year for the three annual renewals starting 7/1/23. 4. This Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement. 5. Except as expressly indicated in this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below. Tyler Technologies, Inc. By: Name: Title: Date: City of Paducah, Kentucky By: Name: Title: Date: •• tyler Exhibit 1 • •••'•• tyler •❖• technologies Exhibit 1 Amendment Investment Summary The following Investment Summary details the software, products, and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any expiration date in the Investment Summary that may have lapsed as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. In the event of conflict between the Agreement and terms in the Comments section of this Investment Summary, the language in the Agreement will prevail. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK • tyler Exhibit 1 Schedule 1 City of Paducah PO Box 2267 Paducah KY 42002-2267 Phone: +1 (270) 444-8800 SaaS and Related Services Civic Services Resident Access Migration 1 0 $ DAD TOTAL 0 $ 0.00 Summary One Time Fees Recurring Fees Total Tyler License Fees $0()o S 0.00 Total SaaS $ DAD s0.00 2023-428786-C6B8QO Page 1 0,0 tyler 3 Quoted Jeremy Shaw � ler ;��* Quote Expiration: pi 03/19/24 Quote Name: City of Paducah - ERP - Resident Access Quote Description: Migration from CSS to Resident Access Saas Term 1.00 Sales Quotation For: City of Paducah PO Box 2267 Paducah KY 42002-2267 Phone: +1 (270) 444-8800 SaaS and Related Services Civic Services Resident Access Migration 1 0 $ DAD TOTAL 0 $ 0.00 Summary One Time Fees Recurring Fees Total Tyler License Fees $0()o S 0.00 Total SaaS $ DAD s0.00 2023-428786-C6B8QO Page 1 0,0 tyler 3 Total Tyler Services $ 0.00 $ 0.00 Total Third -Party Hardware, Software, Services $ O.00 $ 0.00 Summary Tatal $ 0.00 $ 0.00 Contract Total $ 0.00 Unless otherwise indicated in the contractor amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later. Customer Approval: Print Name: All Primary values quoted in US Dollars Date: P.O.#: Exhibit 1 Schedule 1 Comments Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement"( between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms: . License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (fi] when Tyler makes such software available for download by the Client; Fees for hardware are invoiced upon delivery; . Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; • Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement. 2023-428786-C688Q0 4 Page 2 • • • tyler •• teamoloves Exhibit 1 Schedule 1 • Fees for services included in this sales quotation shall be invoiced as indicated below. • Implementation and other professional services fees shall be invoiced as delivered:. • Fixed -fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. • Fixed -fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module. • Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning. • If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. • Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go -live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go -live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement. • Expenses associated with onsite services are invoiced as incurred. Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors. Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly. Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then -current Business Travel Policy. Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Instatlationsare completed remotely but can be done onsite upon request at an additional cost. In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re -assign its personnel. The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler. 2023-428786-C6B8QO Page 3 • 000000 tyler ... •• technologies Exhibit 1 Schedule 1 Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments. Tyler provides onsite training fora maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then -current rates for training or Tyler will utilize a Train -the -Trainer approach whereby the client designated attendees of the Initial training can thereafter train the remaining users. Your rights, and the rights of any of your end users, to use Tyler's Access applications are subject to the Terms of Services, available at https://www.tylertech.com/terms/tylLr-access-applications-migration-terms. By signing this sales quotation, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms. 2023-428786-C6B8Q4 Page 4 • • ••• tyler 00 technologies Exhibit 1 Schedule 2 City of Paducah PO Box 2267 Paducah KY 42002-2267 Phone: +1 [270] 444-8800 ler SaaS and Related Services Human Resources Management Payroll w Employee Access Migration 1 0 $ O.0o TOTAL D $ 0.00 Summary One Tlme Fees Recurring Fees Total Tyler License Fees j a.W S 0.00 Total SaaS Q.On S O.c0 2023-424394-x4B8xl Page 1 • • • tyler .• tecmoloves 7 Quoted By: Jeremy Shaw .0. tyler Quote Expiration: 02/25/24 Quote Name: City of Paducah - ERP - Employee technologies Access Quote Description: Migration from ESS to Employee Access Saas Term 1.00 Sales Quotation For: City of Paducah PO Box 2267 Paducah KY 42002-2267 Phone: +1 [270] 444-8800 ler SaaS and Related Services Human Resources Management Payroll w Employee Access Migration 1 0 $ O.0o TOTAL D $ 0.00 Summary One Tlme Fees Recurring Fees Total Tyler License Fees j a.W S 0.00 Total SaaS Q.On S O.c0 2023-424394-x4B8xl Page 1 • • • tyler .• tecmoloves 7 Total Tyler Services $ aw $ C.00 Total Third -Party Hardware, Software, Services $ 0.00 $ C.Oc Summary Total $ 0.00 $ 0.00 Contract Total $ 0.00 Unless otherwise indicated in the contract or amendment thereto, pricing fur optional items will he held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later. Customer Approval: Print Mame: Ali Primary values quoted in US Oollars Date: P.O.#: Exhibit 1 Schedule 2 Comments Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms: • License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client; • Fees for hardware are invoiced upon delivery; • Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; • Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement. 2023-424344-X4B8X1 L7 Page 2 • 0.00:0 tyler • cec�aologies Exhibit 1 Schedule 2 Fees for services included in this sales quotation shall be invoiced as indicated below. • Implementation and other professional services fees shall be invoiced as delivered. • Fixed -fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. • Fixed -fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion module. • Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning. • If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. • Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go -live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go -live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual services] is an adds°tion to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement. Expenses associated with onsite services are invoiced as incurred. Tyler's quote contains estimates ofthe amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors. Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly. Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then -current Business Travel Policy. Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost. In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for [i] all non-refundable expenses incurred by Tyler on Client's behalf, and {iiE daily fees associated with the cancelled services if Tyler is unable to re -assign its. personnel. The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler. 2023-424394-X4138X1 Page 3 • • •'• tyler •• technologies Exhibit 1 Schedule 2 Implementation Hours are scheduled and delivered in four [4] or eight (SE hour increments. Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate Ina training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then -current rates for training or Tyler will utilize a Train -the -Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users. Your rights, and the rights of any of your end users, to use Tyler's Access applications are subject to the Terms of Services, available at https://www.tylertech.curn/terms/tyler-access-applications-migration-terms. By signing this sales quotation, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms. 2023-424394-X4B8x1 10 Page 4 • • •'• tyler •• technologies Agenda Action Form Paducah City Commission Short Title: FY2024 Position and Pay Schedule Update - S. WILCOX Category: Municipal Order Meeting Date: October 24, 2023 Staff Work By: Stefanie Wilcox Presentation By: Stefanie Wilcox Background Information: The FY2024 Position and Pay schedule has been updated to move a Laborer position in Parks to a Maintenance Tech position, and to change the HR Generalist position to a Senior HR Generalist. All other changes are related to Personnel Actions that have occurred since the last Position and Pay Schedule was approved. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: To approve the updated FY2024 Position and Pay Schedule with recommended changes. Attachments: 1. MO Position and Pay Schedule FY2023-2024 10-24-2023 2. Position and Pay Schedule -Oct 24 2023 MUNICIPAL ORDER NO. A MUNICIPAL ORDER AMENDING THE FY2023-2024 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY WHEREAS, the City of Paducah adopted the FY2023-2024 Position and Pay Schedule by Municipal Order No. 2737 on May 23, 2023; and WHEREAS, the City desires to amend the Position and Pay Schedule in order to move a Laborer position in Parks to a Maintenance Tech position, and to change the HR Generalist position to a Senior HR Generalist; and WHEREAS, in order to implement the changes, it is necessary to amend the FY2023-2024 Position and Pay Schedule. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby approves an amendment to the FY2023-2024 Position and Pay Schedule for the employees of the City of Paducah as attached hereto. SECTION 2. This Order will be in full force and effect from and after the date of its adoption. George Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, October 24, 2023 Recorded by Lindsay Parish, City Clerk, October 24, 2023 mo/Position and Pay Schedule FY2023-2024 10-24-2023 CITY OF PADUCAH FY 2024 October 24, 2023 POSITION AND PAY SCHEDULE Section A. HOURLY HOURLY FY 24 FY24 ADMINISTRATION AUTHORIZED POSITIONS FY 24 FY24 HOURLY HOURLY HOURLY HOURLY HOURS EXEMPT PAY POSITIONS WAGE WAGE WORK NON-EXEMPT GRADE BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NON-EXEMPT GRADE City Manager 1 1 86_61 84.50 4U E 18 Assistant City Manager 1 1 59_66 57.92 40 E 17 Assistant to the City Manager 86.42 40 E E Grants Administrator 1 1 28.26 27.71 40 E 10 Senior Administrative Assistant 1 1 28.25 28.25 40 NE 9 Communications Manager 1 1 45_89 44.55 40 E 13 Total Budgeted/Filled for Department 5 1 5 0 0 55_32 53.71 40 E Note: Moved ERP Manager and BA Positions to Technology Department (02/23) Senior Accountant 1 1 34.66 34.66 Note: Moved Grants Administrator position from Finance to Administration E 12 Accountant 2 1 Section B. 25.56 40 E 10 CITY CLERK / CUSTOMER EXPERIENCE DEPT. AUTHORIZED POSITIONS FY 24 FY24 26.29 40 E er FINANCE DEPARTMENT HOURLY HOURLY FY 24 FY24 WAGE WAGE HOURLY HOURLY BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NON-EXEMPT GRADE City Clerk / Customer Experience Director 1 1 48_42 47.01 40 E 15 Assistant City Clerk 1 1 30.68 30.68 40 NE 10 Senior Customer Experience Representative 1 1 26.39 26.39 40 E 9 Customer Experience Representatives 1 1 22.76 22.76 40 NE 7 er FINANCE DEPARTMENT AUTHORIZED POSITIONS FY 24 FY24 HOURLY HOURLY WAGE WAGE BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NON-EXEMPT GRADE Administration Director of Finance 1 1 86.42 83.90 40 E 17 Senior Administrative Assistant 1 4 1 0.00 22.44 40 NE 9 Accounting/Payroll Controller 1 1 55_32 53.71 40 E 15 Senior Accountant 1 1 34.66 34.66 40 E 12 Accountant 2 1 26_33 25.56 40 E 10 1 26_29 26.29 40 E 10 Revenue Revenue Manager 1 1 4 39_12 45.10 40 E 14 Account Clerk 40 NE 40 NE Revenue Tech II 1 1 23_88 23.18 40 NE 9 Revenue Tech. 3 1 1 21.40 21.40 40 NE 8 1 19_78 19.58 40 NE 8 Revenue Auditor 1 4 1 0.00 29.21 40 E 11 Total u ge e i e or Department 12 9 0 3 Note: The Revenue Tech III was removed and a Revenue Tech added. * Position Red Light 2021 Note: RCSS - Individuals Retain Civil Service Status Section D. TECHNOLOGY DEPARTMENT AUTHORIZED POSITIONS FY 24 FY24 Page 1 of 8 CITY OF PADUCAH 6 1 FY 2024 40 E 14 October 24, 2023 47-03 POSITION AND PAY SCHEDULE AUTHORIZED POSITIONS FY 24 FY24 46.81 HOURLY HOURLY 45.66 HOURLY HOURLY 43.16 WAGE WAGE -2 44-99 WAGE BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NONEXEMPT GRADE Chief Technology Director 1 1 55_33 53.72 40 E 16 Software Manager 1 1 41_76 40.55 40 E 13 Software Specialist 1 1 0.00 0.00 40 E 11 Systems Administrator 1 1 27.92 27.92 40 E 11 Systems Technician 1 1 30_82 30.07 40 E 10 Help Desk Technician 1 1 19_83 19.35 40 NE 8 GIS and Application Support Manager 1 1 0.00 0.00 40 E 12 GIS Specialist 1 1 4 28_03 0.00 40 E 11 Total Budgeted/Filled for Department 8 6 0 2 25_33 24.72 40 Section E. 6 1 40 E 14 4 47-03 PLANNING DEPARTMENT AUTHORIZED POSITIONS FY 24 FY24 46.81 1 45.66 45.66 HOURLY HOURLY 43.16 43.16 -2 44-99 WAGE WAGE 9 1 40 NE 5 years BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NONEXEMPT GRADE Director of Planning 1 1 50_70 49.70 40 E 16 Planner III 1 1 34.28 34.28 40 E 12 Senior Administrative Assistant 1 1 30.50 29.61 40 NE 9 Business Development Specialist 1 1 28_98 28.27 40 E 11 Administrative Assistant 30.58 15 years 7 40 NE 7 Planner II 1 1 0.00 0.00 40 E 11 Planner 1 1 1 25_33 24.72 40 E 10 Downtown Development Specialist 1 1 26_60 25.82 40 E 10 Total Budgeted/Filled for Department 7 6 0 1 Position Red Light 2021 Section F. POLICE DEPARTMENT AUTHORIZED POSITIONS FY 24 FY24 HOURLY HOURLY WAGE WAGE BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NON-EXEMPT GRADE Police Chief 1 1 66.80 64.85 40 E 17 Police Assistant Chief 2 2 52.57 52.57 40 E 15 1 4 51.73 0.00 Captains 6 1 40 E 14 4 47-03 47-03 1 46.81 46.81 1 45.66 45.66 3 43.16 43.16 -2 44-99 44-99 Sergeants 9 1 40 NE 5 years 1 33.18 33.18 10 years 4 34.84 34.84 15 years 3 36.58 36.58 20 years 38.41 38.41 25+ years 40.33 40.33 Police Officer 63- 1 40 NE Police Officer - Recruit 3 26.36 26.36 1 year 19 26.36 26.36 3 years 6 27.74 27.74 5 years 15 29.12 29.12 1U years 9 30.58 30.58 15 years 7 32.11 32.11 Page 2 of 8 CITY OF PADUCAH FY 2024 POSITION AND PAY SCHEDULE 20 years 5 33.72 33.72 25 years 35.40 35.40 Senior Administrative Assistant 2 1 31.92 31.92 1 23.27 23.27 Administrative Assistant FY24 HOURLY Crime Analyst WAGE WAGE Crime Analyst I1 1 1 0.00 0.00 Crime Scene Investigator 0.00 0.00 1 0.00 0.00 0.00 Records Manager 1 1 25.65 25.65 Senior Records Clerk 1 1 23.35 23.35 Records Clerk 2 1 23.04 23.04 1 1 0.00 0.00 Senior Evidence Technician 1 1 21.90 21.90 Evidence Technician 1 1 20.26 19.66 Total Budgeted/Filled for Department 90 88 0 2 19.58 * Position Red Light 2021 POLICE DEPARTMENT CON'T AUTHORIZED POSITION POSITIONS 911 Communications Services 911 Communications Services Manager Assistant 911 Communications Services Manager Terminal Agency Coordinator 911 System Administrator Shift Supervisor Telecommunicator Senior Administrative Assistant BUDGET FILLED TOTAL NON -CS RCSSICS 1 4 1 1 1 1 4 4 1 S FY 24 FY24 HOURLY HOURLY WAGE WAGE ADJ. ADJ. VACANT 1 RATE RATE 1 0.00 46.81 1 0.00 0.00 1 0.00 0.00 29.52 29.52 3 0.00 29.26 24_79 24.19 14 3 4314 1 28.13 28.13 1 27_69 29_26 1 2/.59 2/.59 1 25.96 25.96 1 24.51 24.51 1 22.09 22.09 1 21.87 21.87 1 19.97 19.97 1 19.96 19.96 2 19.77 19.77 2 19.58 19.58 2 19.10 19.10 1 1 30.05 30.05 October 24, 2023 40 NE 9 4U NE / 40 E 10 40 E 11 40 40 40 E 9 40 NE 8 40 NE 7 40 NE 8 40 NE / HOURS EXEMPT PAY WORK NON-EXEMPT GRADE 40 E 4314 40 E 12 36/48 NE 8 40 E 10 36/48 NE 10 36/48 NE 10 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 36/48 NE 8 40 NE 9 * Position Red Light 2021 Note: Police Department Secretary/Public Information Officer is provided two hours minimum call -out pay. **Note: Police Department adjustments will be made in accordance to Union Contract once the Captain's promotional process is completed. ***Note: The Police Officer authorization number increased by 3 in order to fullf I the COPS Grant for School Resource Officers for the next 4 years. 6/22/2021 **911 *Note: 36/48 referes to the 12 hour schedule that has oeoole workina an alternatina three and four 12 -hour shifts Der week. or 2184 hours Der vear New system administrator position added and data entry clerk moved into position. Add Pays: 1) 1 TAC $1/hr 2) 2 CTO's $0.50/hr **** A supervisor position is filled Total Budgeted/Filled for Department 23 1 18 0 5 Section G. FIRE DEPARTMENT AUTHORIZED POSITIONS FY 24 FY24 Page 3 of 8 CITY OF PADUCAH POSITIONS Administrative Division Fire Chief Deputy Fire Chief- Fire Prevention Deputy Fire Chief - Operations Training Division Battalion Chief/ Training Officer Fire Prevention Division Battalion Chief/ Fire Marshal Deputy Fire Marshal Senior Administrative Assistant Code Enforcement Officer Permit Technician Permit Specialist Chief Building Inspector Deputy Building Inspector Chief Electrical Inspector Deputy Electrical Inspector Suppression Division Fire Assistant Chief 35.54 35.54 32.69 32.69 Captains FY 2024 October 24, 2023 <10 years POSITION AND PAY SCHEDULE 21.96 21.96 10 years HOURLY HOURLY 22.51 22.51 15 years WAGE WAGE 23.08 23.08 BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY TOTAL NON -CS RCSSICS RATE RATE WORK NONEXEMPT GRADE 1 1 73_33 71.20 40 E 17 1 1 56.78 56.78 40 E 15 1 1 53.49 53.49 40 E 15 1 1 37_55 36.45 40 E 12 20 years 21.51 E 2 1 37.20 37.20 22.05 NE 12 Firefighter 1 32.11 32.11 42 - 1 1 27.86 27.86 15.18 NE 9 3 1 28_19 27.37 40 NE 8 1 year 1 25_98 25.47 16.78 16.78 3 years 1 23.25 23.25 17.19 17.19 1 1 20.94 20.94 40 NE / 10 years 40 NE 1 1 39.77 39.77 40 NE 12 1 4 1 0.00 28.85 40 NE 10 1 1 35.02 35.02 40 NE 12 1 1 25.72 25.72 40 NE 10 3 1 35.70 35.70 40 E 14 35.54 35.54 32.69 32.69 Captains 15 <10 years 21.96 21.96 10 years 3 22.51 22.51 15 years 9 23.08 23.08 20 years 23.66 23.66 25 years 1 24.24 24.24 Lieutenants 15 <10 years 11 19.97 19.97 1U years 2 2U.4/ 2U.4/ 15 years 1 20.98 20.98 20 years 21.51 21.51 25 years 22.05 22.05 Firefighter 29 42 - Firefighter (Appointee) 15.18 15.18 6 months 4 16.37 16.37 1 year 7 16.78 16.78 3 years 3 17.19 17.19 5 years 17.63 17.63 10 years 18.07 18.07 15 years 18.52 18.52 Firefighter (Relief Driver) COLA + $0.39 + $0.10 2 years 3 17.69 17.69 3 years 7 18.13 18.13 5 years 2 18.58 18.58 10 years 19.05 19.05 15 years 19.53 19.53 0 7 Total Budgeted/Filled for Department 77 70 * Position Red Light 2021 Page 4 of 8 NE NE oil NE CITY OF PADUCAH FY 2024 October 24, 2023 POSITION AND PAY SCHEDULE ** Position Frozen 2009 Note: Executive Assistant I moved to Prevention from Administration Note: Firefighter Relief Driver is not a new position. $0.10 is factored in the pay rate Note: A person may hold the position of Code Enforcement Officer I for a period not to exceed one year without becoming a certified Properly Maintenance Inspector. Note: To be considered for the position of Code Enforcement Officer II must obtain Properly Maintenance Inspector I, Level I Building Inspector and successful review. Note:* A person may hold the position of Deputy Building Inspector Level I for a period not to exceed two years without becoming certified. Note: A person may hold the position of Deputy Electrical Inspector Level I for a period not to exceed one year without becoming certified. Note: Building Inspector levels are equivalent to steps. These levels are dictated by state certification, and successful performance review. Note: Deputy Fire Marshal to have State certification within one year. Note: To be considered for Deputy Fire Marshal II must obtain NFPA Fire Inspector I, and II, and successful review. Note: To be considered for Deputy Fire Marshal III must obtain NFPA Fire protection plan review and successful performance review. Note: As Inspection's Civil Service positions are eliminated through attrition they will be filled as Non -Civil Service positions. Note: RCSS - Individuals Retain Civil Service Status Section H. ENGINEERING POSITIONS City Engineer Assistant City Engineer Engineer Project Manager Engineering Technician Engineering Tech III Senior Administrative Assistant AUTHORIZED POSITIONS BUDGET FILLED VACANT TOTAL NON -CS RCSSICS 1 1 1 1 1 1 1 1 1 1 1 1 FY 24 FY24 HOURLY HOURLY WAGE WAGE ADJ. ADJ. RATE RATE 78_54 76.25 46.65 46.65 37.32 37.32 29.39 29.39 43.25 43.25 26.36 26.36 Floodwall Division EPW Floodwall Superintendent 1 1 38.50 38.50 Floodwall Operator 4 80% 19.44 19.44 85% 20.66 20.66 90% 21.87 21.87 95% 23.09 23.09 100% 2 2 24.30 24.30 Total Budgeted/Filled for Department 11 1 9 2 * Position Red Light 2021 Note: positions are eliminated through attrition they will be filled as a Non -Civil Service positions. Note: RCSS - Individuals Retain Civil Service Status Note: As the Floodwall Operators' CS positions are eliminated through attrition they will be filled as Non -Civil Service positions HOURS EXEMPT PAY WORK NONEXEMPT GRADE 40 E 17 40 E 14 40 E 13 40 E 11 40 E 13 40 NE 9 40 E 13 40 NE PAY POSITIONS NE RATE WORK NE GRADE Public Works Director NE 58.11 40 NE 16 Assistant Public Works Director NE 49.86 Section I. AUTHORIZED POSITIONS FY 24 FY24 HOURLY HOURLY WAGE WAGE PUBLIC WORKS DEPT. BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NONEXEMPT GRADE Public Works Director 1 1 59_86 58.11 40 E 16 Assistant Public Works Director 1 1 49.86 49.86 40 E 14 Administrative Assistant 1 1 19.68 19.68 40 NE 7 Street Division Street Superintendent 1 1 35.62 35.62 40 E 13 Street Supervisor 1 1 28.82 28.82 40 E 11 Landscape Supervisor 1 1 32.61 32.61 40 E 11 Equipment Operator 3 NE 80% 19.63 19.63 85% 20.86 20.86 90% 22.09 22.09 95% 23.31 23.31 100% 3 24.54 24.54 Concrete Finisher 1 80% 85% Page 5 of 8 1* 18.78 18.78 19.95 19.95 NE CITY OF PADUCAH FY 2024 POSITION AND PAY SCHEDULE 90% 21.12 21.12 95% 22.30 22.30 100% 23.47 23.47 Right -Of -Way Maintenance Person 15 3 80% 18.18 18.18 85% 19.31 19.31 90% 2 20.45 20.45 95% 21.58 21.58 100% 9 1 22.72 22.72 Laborer 80% 16.92 16.92 85% 17.98 17.98 90% 19.04 19.04 95% 20.09 20.09 100% 21.15 21.15 Maintenance Division Maintenance Superintendent 1 1 37.73 37.73 40 Maintenance Supervisor 1 1 28.38 28.38 40 Janitor / Collector 4 80% 16.52 16.52 85% 1 17.55 17.55 90% 18.59 18.59 95% 19.62 19.62 100% 3 20.65 20.65 Traffic Technician 1 1 80% 18.92 18.92 85% 20.10 20.10 90% 21.29 21.29 95% 22.47 22.47 100% 23.65 23.65 Master Electrician 1 1' 0.00 0.00 Maintenance Technician b 21' 80% 18.92 18.92 85% 20.10 20.10 90% 21.29 21.29 95% 1 22.47 22.47 100% 2 23.65 23.65 Fleet Maintenance Division Fleet Superintendent 1 1 36.05 36.05 40 Fleet Supervisor 1 1 32_28 31.33 40 Senior Administrative Assistant 1 1 24.14 24.14 40 Fleet Mechanic I Fleet Mechanic 11 b 1 2'.39 24-9 1 22.60 22.60 1 23.98 23.28 1 23.74 23.74 1 26.54 26.54 Solid Waste Division Solid Waste Superintendent 1 1 34.21 34.21 40 Solid Waste Supervisor 1 1 28.82 28.82 40 Compost Operations Supervisor 1 1 0.00 0.00 40 Administrative Assistant 1 1 21.54 21.54 40 Laborer 1 80% 16.92 16.92 85% 17.98 17.98 90% 19.04 19.04 95% 20.09 20.09 100% 1 21.15 21.15 Truck Driver 17 5 Page 6 of 8 NE NE E E NE NE October 24, 2023 13 11 NE 10 NE E E NE NE NE E E E NE NE NE 13 11 8 9 13 11 10 7 CITY OF PADUCAH FY 2024 October 24, 2023 POSITION AND PAY SCHEDULE 80% 18.56 18.56 85% 19.72 19.72 90% 1 20.88 20.88 95% 22.04 22.04 100% 10 1 23.20 23.20 Right-Of-Way Maintenance Person 0 NE 80% 18.18 18.18 85% 19.31 19.31 90% 20.45 20.45 95% 21.58 21.58 100% 22.72 22.72 Compost Equipment Operator 2 NE 80% 19.63 19.63 85% 20.86 20.86 90% 22.09 22.09 95% 23.31 23.31 100% 2 24.54 24.54 Total Budgeted/Filled for Department 70 53 4 12 Position Red Light 2021 Note: positions are eliminated through attrition they will be filled as a Non-Civil Service positions. Note: RCSS - Individuals Retain Civil Service Status Note: As the Floodwall Operators' CS positions are eliminated through attrition they will be filled as Non-Civil Service positions. Note: AFSCME employees in the classificaton above shall be eligible to receive "Shift Differential' of $0.35/Hr. Note: AFSCME employees in the above classification shall be eligible to receive $0.50/Hr as a "Work Leader". Section J. PARKS & RECREATION DEPARTMENT AUTHORIZED POSITIONS FY 24 FY24 HOURS EXEMPT PAY HOURLY HOURLY WAGE WAGE BUDGET FILLED VACANT ADJ. ADJ. WORK NON-EXEMPTGRADE POSITION TOTAL NON-CS RCSSICS RATE RATE Director of Parks & Recreation 1 1 51.61 50.11 40 E 16 Assistant Director of Parks 1 1 41.76 41.76 40 E 14 Assistant Director of Recreation 1 1 41.76 41.76 Recreation Superintendent 1 1 34.84 34.84 40 E 13 Senior Recreation Specialist 1 1 23.95 23.95 40 E 10 Recreation Specialist 3 1 1 22.25 22.25 40 E 9 1 21.39 21.39 Senior Administrative Assistant 1 1 25.62 25.62 NE 9 Administrative Assistant 1 1 20.55 20.15 NE 7 Maintenance Division Supervisor 2 4 E 11 1 27.38 27.38 40 1 26_30 0.00 40 Laborer 4412 3 NE 80% 1 16.92 16.92 85% 17.98 17.98 90% 19.04 19.04 95% 1 20.09 20.09 100% 5 2 21.15 21.15 Right-Of-Way Maintenance Person 1 4 NE 80% 18.18 18.18 85% 1 19.31 19.31 90% 20.45 20.45 95% 21.58 21.58 100% 22.72 22.72 Maintenance Technician 1 1 NE 80% 18.92 18.92 85% 20.10 20.10 Page 7 of 8 CITY OF PADUCAH FY 2024 October 24, 2023 POSITION AND PAY SCHEDULE 90% 95% 100% Total Budgeted/Filled for Department 26 1 20 2 5 Position Red Light 2021 Note: Recreation Superintendent moved to Assistant Director Position, and Parks Maintenenace Superintendent moved to Public works, and then Parks & Rec. Super created and Rec. Specialist promoted. Note: As positions are eliminated through attrition they will be filled as Non -Civil Service positions. Note: RCSS - Individuals Retain Civil Service Status Note: AFSCME employees in the classificaton above shall be eligible to receive "Shift Differential' of $0.35/Hr. Note: AFSCME employees in the above classification shall be eligible to receive $0.50/Hr as a "Work Leader". Section K. HUMAN RESOURCES & RISK AUTHORIZED POSITIONS BUDGET FILLED VACANT POSITIONS TOTAL NON -CS RCSSICS Director of Human Resources 1 1 Risk Manager 1 1 Diversity Specialist 1 1 Senior HR Generalist 1 1 uouor rte+ 4- 4 Administrative Assistant 1 1 Total Budgeted/Filled for Department 5 1 4 0 1 Page 8 of 8 21.29 21.29 22.47 22.47 23.65 23.65 FY 24 FY24 HOURLY HOURLY WAGE WAGE ADJ. ADJ. RATE RATE HOURS EXEMPT PAY WORK NON-EXEMPT GRADE 53.43 53.43 40 E 15 37_69 36.59 40 E 13 0.00 0.00 40 E 10 28_27 25_70 40 E 10 24-95 40 E 9 17_49 17.49 40 NE 7 Agenda Action Form Paducah City Commission Short Title: FY2024 Job Grade Schedule Update - S. WILCOX Category: Municipal Order Meeting Date: October 24, 2023 Staff Work By: Stefanie Wilcox Presentation By: Stefanie Wilcox Background Information: The FY2024 Job Grade Schedule has been adjusted to move the E911 Communications Services Manager position from a grade 13 to a grade 14. It has been determined that the duties related to the position better align with grade 14. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: It is recommended to approve the updated Job Grade Schedule with changes. Attachments: 1. MO job grade schedule FY2023-2024 10-24-2023 2. Job Grade Schedule 10 24 2024 MUNICIPAL ORDER NO. A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2023-2024 JOB GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY WHEREAS, the City of Paducah adopted the FY2023-2024 Job Grade Schedule by Municipal Order No. 2738 on May 23, 2023; and WHEREAS, the City desires to move the E911 Communications Services manager position from grade 13 to grade 14; and WHEREAS, in order to implement the changes, it is necessary to amend the FY2023-2024 Job Grade Schedule. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah hereby adopts and approves the amendment to the FY2023-2024 Job Grade Schedule as attached hereto. SECTION 2. This Order will be in full force and effect from and after the date of its adoption. George Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, October 24, 2023 Recorded by Lindsay Parish, City Clerk, October 24, 2023 \mo\job grade schedule FY2023-2024 10-24-2023 City of Paducah, KY Job Grade Schedule Effective October 24, 2023 18 City Manager 125,208 162,771 200,333 1? Assistant City Manager 106,386 135,642 164,898 City Engineer 106,386 135,642 164,898 Director of Finance 106,386 135,642 164,898 Fire Chief 106,386 135,642 164,898 Police Chief 106,386 135,642 164,898 16 Chief Technology Director 90,541 115,440 140,339 Director of Parks & Recreation 90,541 115,440 140,339 Director of Planning 90,541 115,440 140,339 Director of Public Works 90,541 115,440 140,339 15 City Clerk/Director of Customer Experience 83,954 107,041 130,128 Controller 83,954 107,041 130,128 Deputy Fire Chief- Operations 83,954 107,041 130,128 Deputy Fire Chief- Prevention 83,954 107,041 130,128 Director of Human Resources 83,954 107,041 130,128 Police Assistant Chief 83,954 107,041 130,128 7A Assistant City Engineer 77,366 98,642 119,917 Assistant Director of Parks 77,366 98,642 119,917 Assistant Director of Public Works 77,366 98,642 119,917 Assistant Director of Recreation 77,366 98,642 119,917 E 911 Communication Services Manager 77,366 98,642 119,917 Fire Assistant Chief 77,366 98,642 119,917 Police Captain 77,366 98,642 119,917 Revenue Manager 77,366 98,642 119,917 13 Communications Manager F /"......FA---Rm .;;*mQ.. C...., 69,835 GD�gC 87,293 104,752 DC7 941 des M-...-.ge Engineer Project Manager 69,835 �g 87,293 1QA 104,752 Engineer Technician III 69,835 87,293 104,752 Fleet Superintendent 69,835 87,293 104,752 Floodwall Superintendent 69,835 87,293 104,752 Maintenance Superintendent 69,835 87,293 104,752 Recreation Superintendent 69,835 87,293 104,752 Risk/Safety Manager 69,835 87,293 104,752 Software Manager 69,835 87,293 104,752 Solid Waste Superintendent 69,835 87,293 104,752 Streets Superintendent 69,835 87,293 104,752 12 Assistant E-911 Communication Services Manager 61,801 77,251 92,701 Battalion Chief/Fire Training Officer 61,801 77,251 92,701 Chief Building Inspector 61,801 77,251 92,701 Chief Electrical Inspector 61,801 77,251 92,701 Deputy Fire Marshal 61,801 77,251 92,701 GIS and Application Support Manager 61,801 77,251 92,701 Planner III 61,801 77,251 92,701 Senior Accountant 61,801 77,251 92,701 11 Business Development Specialist 54,691 68,364 82,036 Crime Analyst II 54,691 68,364 82,036 Engineer Technician 54,691 68,364 82,036 GIS Specialist 54,691 68,364 82,036 Landscape Supervisor 54,691 68,364 82,036 Revenue Auditor 54,691 68,364 82,036 10 9 Planner II 54,691 68,364 82,036 Software Specialist 54,691 68,364 82,036 Supervisor Fleet 54,691 68,364 82,036 Supervisor Maintenance 54,691 68,364 82,036 Supervisor Solid Waste 54,691 68,364 82,036 Supervisor Street 54,691 68,364 82,036 Systems Administrator 54,691 68,364 82,036 Accountant 48,831 61,039 73,247 Assistant City Clerk 48,831 61,039 73,247 Crime Analyst 1 48,831 61,039 73,247 Deputy Building Inspector 48,831 61,039 73,247 Deputy Electrical Inspector 48,831 61,039 73,247 Diversity Specialist 48,831 61,039 73,247 Downtown Development Specialist 48,831 61,039 73,247 E-911 Shift Supervisor 48,831 61,039 73,247 E-911 System Administrator 48,831 61,039 73,247 Grants Administrator 48,831 61,039 73,247 Planner 1 48,831 61,039 73,247 Senior Help Desk Technician 48,831 61,039 73,247 Senior Human Resources Generalist 48,831 61,039 73,247 Senior Recreation Specialist 48,831 61,039 73,247 Supervisor Compost 48,831 61,039 73,247 Systems Technician 48,831 61,039 73,247 Codes Enforcement Officer II 44,489 54,499 64,509 Fleet Mechanic II 44,489 54,499 64,509 Human Resources Generalist 44,489 54,499 64,509 Records Division Manager 44,489 54,499 64,509 Recreation Specialist 44,489 54,499 64,509 Revenue Technician II 44,489 54,499 64,509 Senior Administrative Assistant 44,489 54,499 64,509 Senior Customer Experience Representative 44,489 54,499 64,509 8 Codes Enforcement Officer 1 39,722 48,660 57,597 E-911 Telecommunicator 39,722 48,660 57,597 E-911 Terminal Agency Coordinator 39,722 48,660 57,597 Fleet Mechanic 1 39,722 48,660 57,597 Help Desk Technician 39,722 48,660 57,597 Revenue Technician 39,722 48,660 57,597 Senior Evidence Technician 39,722 48,660 57,597 Senior Records Clerk 39,722 48,660 57,597 7 Administrative Assistant 35,786 43,838 51,889 Customer Experience Representative 35,786 43,838 51,889 Evidence Technician 35,786 43,838 51,889 Permit Technician 35,786 43,838 51,889 Records Clerk 35,786 43,838 51,889 2 Parking & Traffic Control Assistant 22,276 26,732 31,187 Agenda Action Form Paducah City Commission Meeting Date: October 24, 2023 Short Title: Approve the Application and Acceptance of a 2023 Kentucky League of Cities Liability Grant in the Amount of $3,000. - S. WILCOX Category: Municipal Order Staff Work By: Braden Throgmorton, Stefanie Wilcox, Hope Reasons Presentation By: Stefanie Wilcox Background Information: The Liability Grant is a 50150 matching grant for approved purchases. Members with Liability premiums before taxes of $35,000 and above are eligible for up to $3,000 grant reimbursement. The City of Paducah is requesting $3,000 for the reimbursement of fees associated with the Kentucky Association of Chief's of Police Accreditation Program. The Kentucky Association of Chief's of Police Accreditation Program is intended to provide law enforcement agencies of the Commonwealth with an avenue for demonstrating that they meet commonly accepted professional standards for efficient and effective operations. Law Enforcement executives who choose to have their agencies accredited under this program have examined all aspects of their operations. They have made conscious decisions about policies and procedures that fit the law enforcement requirements of their jurisdictions and have implemented those policies and trained their employees in their use. By investing in this, we are holding ourselves to a higher standard in all aspects of law enforcement. The additional amount added to the grant is from the Parks Department adding additional playground equipment to Noble Park. This will earn us the full grant amount. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Commission Priorities List Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: Authorize the application and acceptance of the 2023 KLC Liability Grant and for the Mayor to sign all documentation related to same. Attachments: 1. MO app & award - klc Liability grant 2023 2. DOC 101823-10182023164420 3. DOC 101823-10182023164427 4. DOC 101823-10182023164437 5. Accreditation Invoice 2023 6. Accreditation Payment 2023 MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A 2023 KENTUCKY LEAGUE OF CITIES LIABILITY GRANT IN THE AMOUNT OF $3,000 FOR REIMBURSEMENT OF FEES ASSOCIATED WITH THE KENTUCKY ASSOCIATION OF CHIEF'S OF POLICE ACCREDITATION PROGRAM, ACCEPTING ANY GRANT FUNDS AWARDED BY KLC, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute an application to obtain a 2023 matching grant in the amount of $3,000 from the Kentucky League of Cities for the reimbursement of fees associated with the Kentucky Association of Chiefs' of Police Accreditation Program. SECTION 2. That the City of Paducah hereby authorizes the acceptance of any and all grant funds awarded by the Kentucky League of Cities Liability Grant and authorizes the Mayor to execute the Grant Agreement and all related documents. SECTION 3. The 50150 matching requirement will be for approved purchases. SECTION 4. This order will be in full force and effect from and after the date of its adoption. George Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, October 24, 2023 Recorded by Lindsay Parish, City Clerk, October 24, 2023 \mo\grants\app & award - klc Liability grant 2023 CITY OF PADUCAH r' Parks & Recreation Department Purchase Requisition Form ` ? pate of Request: -7 Vendor: r-) �Lr� Reason:Wl Kff J- 6\ 4v-� rvn Deliver By: Shi To:F` r1k� Requested By: jam. f—N 4 If vendor is not cu ent City vendor please include Address, City, State, Zip, Phone, and Fax on back of this sheet. Without this information the requisition will not be entered. CIRCLE ONE: Fax to Vendor Mail to Vendor Fax to Parks Do Not Fax DESCRIPTION PART # QTY UOM UNIT COST TOTAL Use as much detail as possible including size, color, inscriptions, quantityperunit of measure (ex. 30 items persheet, etc.) Vendor Item # Set, Each, Box, Dozen, etc SHIPPING COST GRAND TOTAL Account # Supervisor Approval (if required),M, Department Head Approval (if required) -111111, P.O. Box 208 Harrison, OH 45030 CTofl Free 330-821-45 05 800-762-7936 693MIGOMMirme� Fax www.dwarec.com A PLAYCONE ('Offlphdr info@dwarec.com 07/1812023 Quote # 105225-01-02 Paducah Park - GameTime Replacement Slides for Noble Park - Option 2 City of Paducah Parks & Recreation Attn: Taylor Morsching 1400 HC Mathis Drive Paducah, KY 42001 Phone: 270-444-8508 Ext. 4 tmorsching@paclucahky.gov 1 90755 GameTime - 6'VVildertube U Reverse - To replace existing Double Wilder Slide that will have to be totally removed (both sides) all the way back to the 6' Triangular Deck. Existing Slide color- Blue 1 153653 GameTime - 49" Tube Section 1 203582 ... . . ...... GameTime - Tube Entrance Section 1 204879 ... .... .. .... . GameTime - Footbuck Assy 40 1116"L9 .—I... ...... ... . .. .......... .. 1 205964 GameTime - Curved Right Section 1 206179 GameTime - Exit Section 1 207772 GameTime - Wilder Tube Section 1 208734 GarnoTime - Hdw-Wildertube Straight 2 804710 ------ - ---- GameTime - 318" 16 Unc Thread Insert - Field Drilling of the Uprights will be required to install this slide. Project# 105225 Job# 105225-01 Ship to Zip 42001 $4,047.00 $4,047.00 $1.57 $3.14 . .......... . 1 818312 GameTime -3/8'�-16 Placing Tool- $63.00 $63-00 To aid in the installation of the inserts. .. .... ............. ...... Sub Total $4,113.14 Freight $549.56 Pricing on Equipment is valid for 30 days. Please request a new price after that time. Our quotation is based on shipment of all items at one time to a single destination, unless otherwise noted, and changes are subject to price adjustment. Page 1 of 3 P O. Box 208 Harrison, OH 45030 a�1"7i111�7'.'� Falx 330-821-45057836 www.dwarec.com A PLAYCQRE -n"hV info@dwarec.com 0711 812 02 3 Quote # 105225-01-02 Paducah Park - GameTime Replacement Slides for Noble Park - Option 2 Payment Terms: • Cash With Order Discount (CWO): Orders for GameTime equipment paid in full at time of order via check, Electronic Funds Transfer (ACH or wire) and only items shipping from Fort Payne, AL are eligible for a three percent (39/.) cash with order discount. • Payment via credit card: If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees. • Credit terms are Net 30 days, subject to approval by the GameTime Credit Manager. • A completed credit application must be submitted and approved prior to the order being received. Please allow at minimum 2 days for the credit review process. • GameTime may also require: Completed Project Information Sheet (if applicable) and Copies of Payment and Performance Bonds (if applicable) • A 1.S% per month finance charge will be imposed on all past due invoices. • Retainage not accepted. • Orders under $5,000 require payment with order. • Equipment will be invoiced separately from other services and shall be payable in advance of those services and project completion. Force Majeure: No Party to this Agreement shall be responsible for any delays, price increases, or faflure to perform any obligation under this Agreement due to acts of God, outbreaks, epidemic/pandemic or the spreading of disease or contagion strikes or other disturbance, including, without limitation, war, insurrection, embargoes, governmental restrictions, acts of governments or governmental authorities, and any other cause beyond the control of such party. During an event of force majeure, the Parties' duty to perform obligations shall be suspended. To order: Please complete the acceptance portion of this quotation and provide color selections, purchase order copy and other key information requested, This quote does not include any state or local sales taxes. Sales tax wili.be added to the order if required, unless otherwise noted. Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Purchase Orders or Checks must be made out to: GameTime c/o DWA Recreation, Inc. P.O. Box 208 Harrison, OH 45030 Once equipment is ordered, the owner assumes that the equipment is being installed according to the ASTM standards for layout and design. Additionally, the owner shall check to make sure that all appropriate fall zones are current and compliant. In the event that the owner has to return the equipment, both inbound and outbound freight will be charged along with a 25% restocking fee. GameTime Shipping Time: Current shipping time for GameTime is approximately 10 weeks. Please allow an additional 7-10 days for transit. Short Ship Claims: Purchaser has 14 days from receipt of equipment to file a short ship report in writing to our office. Company reserves right to not honor claims made after this time. Page 2 of 3 �rr:r-r.: lax Y P.O. Box 208 Harrison, OH 45030 07/18/2023 e � Toll Fax 330-821-4505 4102255-01Quof 2 www.dwarec.com A PLAYCORE;'CWPARy info@dwarec.com Paducah Park - GameTime Replacement Slides for Noble Park - Option 2 Order Information: Bill To: Contact: Address: City, State, Zip: Tel: Fax: entail: eMail Project/Site Location: Contact: Address: City, State, Zip: Tel: Fax: entail: Coordinates or Description of Location Acceptance of quotation: Accepted By (printed): Title: Telephone: Purchase Amount: $4,662.69 Ship To: Contact: Address: City, State, Zip: Tel: Cell Phone: Fax: Date: P.O. No: Fax: SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) Customer Signature Quote prepared by: Donna Essick Sales Representative: Bryan Noel Page 3 of 3 i_ CITY OF PADUCAH Parks & Recreation Department Purchase Requisition Form Date of Re uest: 3 Vendor: ti✓r" Reason:F\b Si iag �� ICt ��f Deliver B shi To: Requested By:a If vendor is not current City vendor p ease include Address, City, State, Zip, Phone, and Fax on back of this sheet. Without this information the requisition will not be entered. CIRCLE ONE: Fax to Vendor Mail to Vendor Fax to Parks Do Not Fax DESCRIPTION PART # QTY UOM UNIT COST TOTAL Use as much detail as possible including size, color, inscriptions, quantity per unit of measure (ex. 30 items per sheet, etc.) Vendor Item # Set, Each, Box, Dozen, etc SHIPPING COST S, GRAND TOTAL Account # Supervisor Approval (if required) Department Head Approval (if required) To,✓1- �. -C'-p 'PI 3'23 P.O. Box 208 Harrison, OH 45030 Toff Free 800-762-7936 Fax 330-821-4505 www,dwarec.com info@dwareo.com 03/31/2023 Quote # 104723-01-01 Noble Park - Replacement Mallets for Freenotes Harmony Park Components - 3-31-2023 City of Paducah Parks & Recreation Project # 104723 Attn: Taylor Morsching Job # 104723-01 1400 HC Mathis Drive Paducah, KY 42001 Ship to Zip 42001 Phone: 270-444-8508 Ext. 4 tmorsching@paducahky.gov RPLC-MA- Other- Replacement Contrabass Chimes Mallet, Grey, 70A w/38" Cable and Hardware (27" $119.00 $238.00 70GRY-38 Finished Cable Length) Sub Total $238.00 Freight $15.00 Due to the current COVID-19 crisis, shipping times might be extended beyond what is noted. Pricing on Equipment is valid for 30 days. Please request a new price after that time. Our quotation is based on shipment of all items at one time to a single destination, unless otherwise noted, and changes are subject to price adjustment. Payment terms. Payment in full, net 30 days subject to credit approval. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment will be invoiced separately from other services and shall be payable in advance of those services and project completion. Force Majeure: No Party to this Agreement shall be responsible for any delays, price increases, or failure to perform any obligation under this Agreement due to acts of God, outbreaks, epidemic/pandemic or the spreading of disease or contagion strikes or other disturbance, including, without limitation, war, insurrection, embargoes, governmental restrictions, acts of governments or governmental authorities, and any other cause beyond the control of such party. During an event of force majeure, the Parties' duty to perform obligations shall be suspended. To order: Please complete the acceptance portion of this quotation and provide color selections, purchase order copy and other key information requested. This quote does not include any state or local sales taxes. Sales tax will be added to the order if required, unless otherwise noted. Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Purchase Orders must be made out to: DWA Recreation, Inc. P.O. Box 208 Harrison, OH 45030 Once equipment is ordered, the owner assumes that the equipment is being installed according to the ASTM standards for layout and design. Additionally, the owner shall check to make sure that all appropriate fall zones are current and compliant. In the event that the owner has to return the equipment, both inbound and outbound freight will be charged along with a 25% restocking fee. Shipping Time: Estimated Shipment 4-5 weeks. Please verify current lead time when placing order. Allow 3-5 days for actual transit time. Short Ship Claims: Purchaser has 14 days from receipt of equipment to file a short ship report in writing to our office. Company reserves right to not honor claims made after this time. Page 1 of 2 P.O. Box 208 Harrison, OH 45030 Toll Free 800-762-7936 Fax 330-821-4505 www.dwarec.com info@dwarec.com 03131/2023 Quote # 104723-01-01 Noble Park - Replacement Mallets for Freenotes Harmony Park Components - 3-31-2023 Order Information: Bill To: Contact: Address: City, State, Zip: Tel: Fax eMail: entail: Project]Site Location: C rmtart" Address: City, State, Zip: Tel: Fax• Coordinates or Description of Location: Acceptance of quotation: Accepted By (printed): TMP' Telephone: Purchase Amount: $253.00 Ship To: Contact: Address: City, State, Zip: Tel: Cell Phone: Fax: Date: P.O. No: Fax: SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) Customer Signature Quote prepared by: Donna Essick Sales Representative: Bryan Noel Page 2 of 2 -- a ar o ' rar -. . 1050 Columbia Dr. Carrollton, Ga 30117 Ship To Taylor Morsching - 270-444-8508 x4 Parks Services Dept City of Paducah 1400 H.C. Mathis Drive Paducah KY 42001 Packing Slip Order Date Order # PO # Ship Date Tracking # Ship Via Shipping Code Memo First Shipment Date First Shipment Carrier First Shipment Pro # 4/12/2023 500229939 11295 4/27/2023 4/27/2023 Fedex Ground DWA Recreation, Inc. P.O. Box 208 Harrison, OH 45030 Bili To City of Paducah Accounts Payable P.O. Box 2307 Paducah, KY 42002-2307 D �M RECREATION Ship To Invoice Date Invoice # 7/25/2023 1776.6 Parks Services Department 1400 H.C. Mathis Drive Paducah, KY 42001 www.dwaree.com 513-788-1824 P.O. No. Terms Due Date Project 20233186 Net 30 Days 8/24/2023 Quantity CATALOG NO. Description Unit Price Extension 2 1 Freight Replacement Contrabass Chimes Mallet, Grey, 70A w/38" Cable and Hardware (27" Finished Cable Length) Freight 119.00 15.00 238.00 15.00 Thank you for your business. Tota 1 $253.00 Questions? Please contact us at: sued@dwarec.com Payments/Credits $0.00 Balance Due $253.00 www.dwaree.com 513-788-1824 r_ e CITY OF PADUCAH i Parks & Recreation Department Purchase Requisition Form or PA/j� �ZKR4a Date of Request: -71 Q, 3 lVendor: UWrA Reason: 1}--, �,� Deliver By: �,V�f IShip To:�(`` Re nested B : \ -- If vendor is not curreYit City vendor pleas nclude Address, City, State, Zip, Phone, and Fax on back of this sheet. Without this information the requisition will not be entered. CIRCLE ONE: Fax to Vendor Mail to Vendor Fax to Parks Do Not Fax DESCRIPTION PART # QTY UOM UNIT COST TOTAL Use as much detail as possible including size, color, inscriptions, quantity per unit of measure (ex. 30 items per sheet, etc.) Vendor Item # Set, Each, Box, Dozen, etc o �eQjr ,1-sn SHIPPING COST 2 SF GRAND TOTAL Account # Supervisor Approval (if required) Department Head Approval (if required) WIMMI P.O. Box 208 Harrison, OH 45030 Toll Free 800-762-7936 Fax 330-821-4505 www.dwarec.com info@dwarec-com 06/26/2023 Quote # 105150-01-01 Paducah Parks - Noble Park - Freenotes Replacement Parts City of Paducah Parks & Recreation Attn: Taylor Morsching 1400 HC Mathis Drive Paducah, KY 42001 Phone: 270-444-8508 Fxd. 4 tmorsehing@paduGahky.gov Project # 105150 Job # 105150-01 Ship to Zip 42001 2 RPLC-MA- Other - Freenotes Harmony Park Replacement -Standard Mallet, Black 80A w122" Cable and $105.00 $210.00 80BLK-22 Hardware (11" Finished Cable Length) - Used with Turquoise and Orange Flowers 1 RPLC-MA- Other - Freenotes Harmony Park Replacement -Standard Mallet, Black 80A w126" Cable and $105.00 $105.00 80BLK-26 Hardware (15" Finished Cable Length) - Used with Indigo and Yellow Flowers 1 .---------._.._-----..._..-----_....--- RPLC-MA- --- --_- Other - Freenotes Harmony Park Replacement -Standard Mallet, Black 80A w133" Cable and $105.00 $105.00 j 80BLK-33 Hardware (22" Finished Cable Length) - Used with Harp 1 12260B Other- Freenotes Harmony Park T15 x 1" Driver (Tamper Resistant for Harp Mallet $1.30 $1.30 1 12261 B ._ .__._.._._e.__...,. ..____....____.___......... _......... _ _...__. Other - Freenotes Harmony Park T20 x 1" Driver (Tamper Resistant) for Harp Mallet .... ...... _ $1.30 $1.30 1 _ __-_----- 12192FN -1-1r-1--r1--_..._..... _.._.._.__... ------ ._-_ -- - -._. -- ......_. Other- Freenotes Harmony Park T25 x 1" Driver (Tamper Resistant) Orange/Turquoise Flower ._ ...... $2.00 .._.. - $2.00 3 __ 209728-12 . _Mallets-- Other - Freenotes Harmony Park Loctite Heavy Duty Tread locker, 0.2oz, Blue 242- $11.00 $33.00 For all three (3) flower mallets quoted 3 90080A260 Other- Freenotes Harmony Park 318"-16 Tri -Groove Nut, Zn- $3.05 $9.15 For Manta Ray 3 92825A245 Other - Freenotes Harmony Park .385" ID x 314" OD Spacer, 1.5" Lg, LD PE- $2.55 $7.65 For Manta Ray ------------- .__.. . _e_.._._ _____..._...._.__..._ _.--_.___..__......-._ Sub Total $474.40 Freight $25.00 Pricing on Equipment is valid for 30 days. Please request a new price after that time. Our quotation is based on shipment of all items at one time to a single destination, unless otherwise noted, and changes are subject to price adjustment. Payment terms: Payment in full, net 30 days :aubject to credit approval. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment will be invoiced separately from other services and shall be payable in advance of those services and project completion. Force Majeure: No Party to this Agreement shall he responsible for any delays, price increases, or failure to perform any obligation under this Agreement due to acts of God, outbreaks, epidemic/pandemic or the spreading of disease or contagion strikes or other disturbance, including, without limitation, war, insurrection, embargoes, governmental restrictions, acts of governments or governmental authorities, and any other cause beyond the control of such parry. During an event of force majeure, the Parties' duty to perform obligations shall be suspended. Page 1 of 3 P.O. Box 208 Harrison, OH 45030 Toll Free 800-762-7936 Fax 330-821-4505 www.dwaree.com info@dwarec.com 0612&12023 Quote # 105150-01-01 Paducah Parks W Noble Park - Freenotes Replacement Paas To order: Please complete the acceptance portion of this quotation and provide color selections, purchase order copy and other key information requested. This quote does not include any state or local sales taxes. Sales tax will be added to the order if required, unless otherwise noted. Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Purchase Orders must be made out to: DVVA Recreation, Inc. P.O. Box 208 Harrison, OH 45030 Once equipment is ordered, the owner assumes that the equipment is being installed according to the ASTM standards for layout and design. Additional the the owner shall check to make sure that all appropriate fall zones are current and compliant. In the event that the owner has to return the equipment, both inbound and outbound freight will be charged along with a 25%Q restocking fee. Shipping Time: Estimated Shipment 4-6 weeks. Please verify current lead time when placing order. Allow 3-5 days for actual transit time. Short Ship Claims: Purchaser Inas 14 days from receipt of equipment to file a short ship report in writing to our office. Company reserves right to not honor claims made after this time. Order Information: Bill To: Contact: Address: City, State, Zip: Tel: Fax: eMail: eMail: Project/Site Location: Contact: Address: City, State, Zip: Tel: Fax: eMail.• Coordinates or Description of Location: Ship To: Contact: Address: City, State, Zip: Tel: Cell Phone: Fax: Page 2 of 3 D RECREATION P.O. Box 208 Harrison, OH 45030 Toll Free 800-762-7936 Fax 330-821-4505 www.dwarec.com info@dwarec.com 06/26/2023 Quote # 105150-01-01 Paducah Parks - Noble Park - Freenotes Replacement Parts Acceptance of quotation: Accepted By (printed): Title: Telephone: Purchase Amount: $499.40 Date: P.D. No: Fax: SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) Customer Signature Quote prepared by: Donna Essick Sales Representative: Bryan Noel Page 3 of 3 Aa<.r'!`t'f'1If.1{f'�' ria rmory ark... 1050 Columbia Dr. Carrollton, Ga 30117 Ship To Taylor Morsching - 270-444-8508 x4 Parks Services Department 1400 H.C. Mathis Drive Paducah KY 42001 RPLC-MA-80BLK-26 RPLC-MA-80BLK-33 122606 12261B 12192 209728-12 9008OA260 92825A245 Cable Length) Replacement - Standard Mallet, Black 80A w126" Cable and Hardware (15" Finished Cable Length) Replacement - Standard Mallet, Black 80A w133" Cable and Hardware (22" Finished Cable Length) T15 x 1" Driver (Tamper Resistant) for Harp mallet T20 x 1" Driver (Tamper Resistant) for Harp mallet T25 x 1" Driver (Tamper Resistant) Orange Flower/ Turquoise flower mallets Loctite Heavy Duty Th read locke r, 0.2oz, Blue 242 All 3 flower mallets 318"-16 Tri -Groove Nut, Zn 0.385" ID x o3/4" OD Spacer, 1.51g. LDPE Packing Slip Order Date 7/14/2023 Order # S00238588 PO # 11508 Ship Date 7/20/2023 Tracking # EA 11 Ship Via j 3', Shipping Code 3 EA 3 , f i Memo Call 24 Hours Before D... First Shipment Date 7/20/2023 First Shipment Carrier Fedex Ground First Shipment Pro # 574725729761 1 EA 1 E 1 EA 1 1 E 1 I j I EA 11 3'EA k j 3', 3''EA 3 i 3 EA 3 , f i DWA Recreation, Inc. P.O. Box 208 Harrison, OH 45030 gill To City of Paducah Accounts Payable P.O. Box 2307 Paducah, KY 420.02-2307 Ship To City of Paducah Parks Services Dept 1400 H.C. Mathis Drive Paducah, KY 42001 Invoice Date Invoice # 8/9/2023 17789 www.dwa-ec.com 513-788-1824 P.O. No. Terms Due Date Project 20240192 Net 30 Days 9/812023 Quantity CATALOG NO.. Description Unit Price Extension 2 Freenotes Harmony Park Replacement -Standard Mallet, 105.00 210.00 Black 80A w/22" Cable and Hardware (11" Finished Cable Length) 1 Freenotes Harmony Park Replacement -Standard Mallet, 105.00 105.00 Black 80A w/26" Cable and Hardware (15" Finished Cable Length) 1 Freenotes Harmony Park Replacement -Standard Mallet, 105.00 105.00 Black 80A w133" Cable and Hardware (22" Finished Cable Length) 1 Freenotes Harmony Park T15 x 1" Driver (Tamper 1.30 1.30 Resistant) for Harp Mallet 1 Freenotes Harmony Park T20 x 1" Driver (Tamper 1.30 00 Resistant) for Harp Mallet I Freenotes Harmony Park T25 x.1 ". Driver (Tamper 2.00 2.00 Resistant) Orange/Turquoise Flower Mallets 3 Freenotes Harmony Park Loctite Heavy Duty 11.00 33.00 Treadlocker, 0.2oz, Blue 242 3 Freenotes Harmony Park 318"-16 Tri -Groove Nut, Zn 3.05 9.15 3 Freenotes Harmony Parr .385" ID x 3/4" OD Spacer, 1.5" 2.55 7.65 Lg, LDPE 1 Freight Freight 25.00 25.00 Thank you for your business. Total l $499.40 Questions? Please contact us at: Payments/credits $0.00 sued@dwarec.com Balance Due $499,40 www.dwa-ec.com 513-788-1824 Kentucky Association of Chiefs of Police PO Box 206 Alexandria, KY 41001 US 8599910661 carolward@kypolicechiefs. o rg INVOICE # KAC P-632 DATE BILL TO Paducah, City of City of Paducah. 300 South 5th St. Paducah, KY 42003 DATE 03/13/2023 Invoice TOTAL DUE $4,817.62 DESCRIPT4QN SHIP TO Paducah, City of 1400 Broadway St. Paducah, KY 42001 DUE DATE 04112/2023 03113/2023 Aaxeditafion 2023 Re -Accreditation 03/1312023 Aocreditatlon Assessor and Travel Costs, BALANCE DUE TEFM ENCLOSED Net 30 QTY RATE AMOUNT 1 4,000.00 4,000.00 1 817.62 817.62 0111 K pVVT.tiltYVh 011.9-CIS-11IIII E 111 Inv# KACP-632 $ 4,817.62 KY ASSN OF CHIEFS OF POLICE 03/13/2023 # Pages I FP1 DOC262S3754 PO# 20232905 $4,817.62 City of Paducah PAGE: 1 OF 1 CHECK NUMBER: 00280669 INVOICE DATE INVOICE NUMBER DESCRIPTION INVOICE AMOUNT 03/04/2023 KACP-623 TESTS AND ANSWER SHEETS PO #: 20232882 - HUMAN RESOURCES AND RISK $95.50 03/13/2023 KACP-632 Re -Accreditation PO #: 20232905 - POLICE $4,817.62 Vendor No. Vendor Name Check No. Check Date Check Amount 1435 KY ASSN OF CHIEFS OF POLICE 280669 03/17/2023 $4,913.12 City of Paducah PO Box 2307 Paducah, KY 42002-2307 *Four Thousand Nine Hundred Thirteen Dollars and 12 Cents* Pay KY ASSN OF CHIEFS OF POLICE To the PO BOX 206 Order Of ALEXANDRIA, KY 41001-0000 Vendor Check Number Date 1435 03/17/2023 Check Number 280669 $4,913.12 FILE COPY NON-NEGOTIABLE Agenda Action Form Paducah City Commission Meeting Date: October 24, 2023 Short Title: Authorize the Acceptance of a GameTime Playground Grant in the Amount of $37,584.50 and execute purchase agreement in the amount of $66,942.57 - A. CLARK Category: Municipal Order Staff Work By: Arnie Clark, Hope Reasons Presentation By: Amie Clark Background Information: For a limited time, GameTime is offering up to 100% matching funds on playground systems. With up to 100% matching funds, GameTime is helping communities bring play to more children and families. The playground grant funds are available toward the purchase of new play systems based on need and on a first-come, first-served basis. Any parks department, school, nonprofit, or other youth organization is eligible for playground equipment funding from GameTime. On October 10, 2023, the Board of Commissioners approved the application for the grant with MO 2811. This grant requires a 100% match. Requesting authorization to accept grant funds and execute a purchase agreement for the purchase of playground structure, swings, sensory seat, freight, and installation of the equipment, in the amount of $66,942.57. Funding for the match will come from the Land and Water Conservation Fund Grant and Parks Department Funding. Does this Agenda Action Item align with a Commission Priority? Yes If yes, please list the Commission Priority: Facility Enhancements and Improvements Communications Plan: Funds Available: Account Name: Keiler Park Playground Account Number: PA0130 Staff Recommendation: Authorize the acceptance of the GameTime Playground Grant and authorize the Mayor to sign purchase agreement and all documents related to same. Attachments: award- GameTime Discount Grant Keiler Park MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE ACCEPTANCE OF A GAMETIME DISCOUNT GRANT IN THE AMOUNT OF $37,584.50, AUTHORIZING THE MAYOR TO EXECUTE A PURCHASE AGREEMENT WITH GAMETIME IN THE AMOUNT OF $66,942.57 FOR THE PURCHASE OF INCLUSIVE PLAY ELEMENTS FOR KEILER PARK PLAYGROUND, AND AUTHORIZING THE EXECUTION OF ALL OTHER DOCUMENTS RELATED TO SAME WHEREAS, on October 10, 2023, the Board of Commissioners approved an application for a GameTime Discount Grant for the purchase of inclusive play elements for Keiler Park; and KENTUCKY: WHEREAS, these grant funds have now been awarded to the City of Paducah. NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, SECTION 1. The Mayor is hereby authorized to execute all documents necessary to accept the GameTime Discount Grant in the amount of $37,584.50. This grant will be used to purchase inclusive play elements for Keiler Park. This grant requires a 100% match which will be provided by the Keiler Park Playground Project, PAO130. SECTION 2. That the Mayor is hereby authorized to execute a purchase agreement and all other documents necessary with GameTime in the amount of $66,942.57 for the purchase of equipment for Keiler Park. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. George Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, October 24, 2023 Recorded by Lindsay Parish, City Clerk, October 24, 2023 \mo\grants\award- GameTime Discount Grant Keiler Park Agenda Action Form Paducah City Commission Meeting Date: October 24, 2023 Short Title: BFW Professional Services Contract to assist with Engineering Department Transition - D. JORDAN Category: Municipal Order Staff Work By: Daron Jordan Presentation By: Daron Jordan Background Information: This Municipal Order authorizes the City to accept the hourly professional fee schedule of Bacon Farmer Workman Engineering & Testing, Inc. for engineering services to be provided to the City of Paducah. BFW will act on an on-call basis for miscellaneous services related to the transition of the City Engineer's office. These services will be related to guidance and consultation for ongoing capital projects, street rehabilitation program, floodwall management, and other needs as determined by the City of Paducah. Rates will be approved at unit prices as shown on the Fee Schedule. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Contractual for Service Account Number: 1000 3307 523070 Staff Recommendation: Approval. Attachments: 1. MO agree-BFW Professional Services Fee Schedule 2. BFW On -Call Engineering Services MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING AND APPROVING A PROFESSIONAL SERVICES FEE SCHEDULE FOR PROFESSIONAL ENGINEERING SERVICES FROM BACON, FARMER AND WORKMAN ENGINEERING & TESTING, INC., AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: SECTIONI. The City hereby authorizes and approves the Professional Services Fee Schedule attached hereto as Exhibit A with Bacon, Farmer, and Workman Engineering & Testing for professional engineering services to be provided to the City of Paducah at hourly rates. Further, the Mayor is hereby authorized to execute all documents related to same. SECTION 2. The expenditure shall be charged to Account Number 1000 3307 523070 — Contractual Services. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. George Bray, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, October 24, 2023 Recorded by Lindsay Parish, City Clerk, October 24, 2023 \MO\agree-BFW Professional Services Fee Schedule BFW October 9, 2023 City of Paducah Attn: Daron Jordan, CeCD, City Manager 300 South 5th Street Paducah, KY. 42002 BACON I FARMER I WORKMAN ENGINEERING & TESTING, INC. 500 SOUTH 17TH STREET I PADUCAH, KY 42003 Re: City of Paducah On -Call Engineering Services — Interim Transition Dear Mr. Jordan: Bacon Farmer Workman Engineering & Testing, Inc. (BFW) is pleased to submit our hourly professional fee schedule for consideration in assisting the City of Paducah on an on-call basis for miscellaneous services related to the transition of the City Engineer's office. BFW anticipates these services to be related to guidance and consultation for the City's on-going capital projects, street rehabilitation program, floodwall management, and other miscellaneous needs as determined by the City of Paducah during the transition of City Engineers. BFW is both excited and proud to be submitting our services to you on this very important step forward for the vision and future of the City of Paducah. BFW is heavily invested in the Paducah and McCracken County region and we are honored to be of service for the City of Paducah. Thank you in advance for the consideration. If you should have any questions as it relates to the content of our submission, please feel free to contact me directly at 270-443-1995 or mworkman@bfwengineers.com. Sincerely, Bacon Farmer Workman Engineering & Testing, Inc. Mark Workman Executive Vice President/CEO W"41 0 BACON I FARMER I WORKMAN ENGINEERING & TESTING, INC. 2023 Professional Services Fee Schedule Principal I $ 195.00 / hour Trans ortation/Civil/Strnctural $ 173.00 / hour Landscape Architect $ 130.00 / hour Project Manager/Engineer 1 $ 173.00 / hour Project Manager/Engineer 11 $ 138.00 / hour Project Engineer I $ 135.00 / hour Project Engineer II $ 120.00 / hour Staff En ineer $ 110.00 / hour Design Manager $ 121.00 / hour Designer I - Senior $ 119.00 / hour Designer I $ 116.00 / hour Designer Il $ 103.00 / hour Drafter I $ 73.00 / hour Drafter II $ 67.00 / hour Landscape Designer $ 95.00 / hour Project Administrator $ 95.00 / hour Inspection - Air & Surface Trans ortation $ 257.00 Resident Engineer $ 173.00 / hour Assistant Resident Engineer $ 147.00 / hour Phase III Technician $ 110.00 / hour Inspection - Vertical Buildings LiDar Instrumentation $ 7,500 Project Manager/Engineer $ 173.00 / hour Inspector I/Chief $ 125.00 / hour Inspector II/Senior Resident $ 104.00 / hour Construction Administrator $ 112.00 / hour Technician I (Special Inspections are $85 00/hour) $ 62.00 / hour Geotechnical & Laboratory Services Other Professional Services Geologist I $ 127.00 / hour Geologist II $ 87.00 / hour Lab Manager $ 81.00 / hour Technician $ 62.00 / hour Driller $ 80.00 / hour Reproduction - Fees Litigation Support 2 x Std Rate Full Size Copies - 24" x 36" $ 1.00 / sheet I V x 17" Copies $ 0.75 / sheet Full Size Mylars $ 10.00 / sheet Sepias $ 3.00 / each Color Copies - 24" x 36" $ 10.00 / each Color Copies - 18" x 24" $ 8.00 / each Color Copies - 11 " x 17" $ 2.00 / each Color Copies - 8.5" x 11" $ 1.00 / each Xerox Copies $ 0.10 / each Aerial Photographs $ 60.00 / each Scan Sheets $ 3.50 / sheet Biological & Environmental Services Environmental Manager $ 173.00 / hour Environmental Engineer $ 109.00 / hour Environmental Scientist / Technician $ 86.00 / hour GIS Specialist $ 104.00 / hour Wetland Specialist $ 139.00 / hour Asbestos Inspector/ Lead Risk Assessor $ 104.00 / hour Fish & Wildlife Biologist $ 144.00 / hour Geos atial & Survey Services Project Manager/Engineer I $ 173.00 / hour Project Manager/Engineer II $ 138.00 / hour Survey - Manager $ 125.00 / hour Survey - Field Lead $ 95.00 / hour Survey - Surveyor $ 81.00 / hour GPS Crew $ 190.00 / hour Survey Crew - 2 Man $ 176.00 / hour Survey Crew - 3 Man $ 257.00 / hour Robotic Crew - 1 Man $ 131.00 / hour Robotic Crew - 2 Man $ 212.00 / hour Construction Staking $ 205.00 / hour LiDar Instrumentation $ 7,500 / day LiDar Operator $ 110.00 / hour FAA Certified Remote Pilot and Drone $ 197.00 / hour Data Processing & Extraction $ 110.00 / hour 3D Scanner $ 1,350 / day 3D Scanner Operator $ 95.00 / hour Other Professional Services Senior Safety Professional $ 175.00 / hour Safety Professional $ 150.00 / hour Grants Coordinator $ 140.00 / hour Historical Preservation Specialist $ 140.00 / hour Administration $ 130.00 / hour Litigation Support 2 x Std Rate Clerical $ 65.00 / hour Miscellaneous Lodging Actual Cost Photographs $ 1.00 / each Mileage $ 0.65 / mile Meals per diem $ 51.00 / day ATV $ 75.00 / day 1. Schedule is effective January 1, 2023 thru December 31, 2023 2. Pre -approved overtime is 1.5 times rate. Sundays and Holidays at premium rates. Agenda Action Form Paducah City Commission Meeting Date: October 24, 2023 Short Title: Trails End Subdivision: Final Plat Approval and Surety Approval - M. TOWNSEND Category: Ordinance Staff Work By: Melanie Townsend, Josh Sommer Presentation By: Rick Murphy Background Information: The final plat of subdivision, the subdivision roadway plans, and stormwater management plans submitted for Trails End Subdivision have been reviewed and are approved, as noted by a letter dated August 1, 2023, issued by the City Engineer. The aforementioned letter was mailed to the Engineer of Record and Owner. On September 1, 2023, the Paducah Planning Commission adopted a Resolution approving the final plat of subdivision. The City Engineer required $ 365,000 to be submitted as a surety for the completion of public improvements. Walker Properties of Western Kentucky, LLC has submitted a $365,000 surety in the form of a surety bond issued by Merchants National Bonding, Inc. for completion of subdivision public improvements pursuant to the City of Paducah Ordinances. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: To adopt an ordinance authorizing the Mayor to execute the Final Plat of Subdivision, Surety Bond with Walker Properties of Western Kentucky, LLC, and to accept the dedication of the public right of way and easements as shown on the Final Plat of Subdivision for Trails End Subdivision. Attachments: 1. ORD subd- Trails End Subdivision 125 Ridgeview Street 2. Trails End Final Subdivision Plat 3. Trails End Subd_Signed Surety Bond Agreement 4. Subdivision Plans Review Letter - Trails End Subdivision 5. Trails End Subdivision PC Resolution ORDINANCE NO. 2023 - AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR PROPERTY LOCATED AT 125 RIDGEVIEW STREET; ACCEPTING THE DEDICATION OF RIGHT OF WAY OF RIDGEVIEW STREET, JOEY WAY, AND PETTER AVENUE; ACCEPTING PUBLIC UTILITY EASEMENTS; AUTHORIZING THE MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE PLAT; AND AUTHORIZING THE MAYOR TO EXECUTE THE SUBDIVISION PERFORMANCE AND WARRANTY SURETY BOND AGREEMENT AND ALL OTHER DOCUMENTS RELATED TO SAME WHEREAS, the Paducah Planning Commission held a public hearing on August 1, 2022, and adopted a preliminary subdivision plan for property located at 125 Ridgeview Street; and WHEREAS, by Resolution dated September 7, 2023, the Paducah Planning Commission recommends to the Board of Commissioners the adoption of an ordinance approving the revised final plat of subdivision of property of Walker Properties of Western Kentucky, LLC, and accepting the dedication of right of way of Ridgeview Street, Joey Way, and Petter Avenue; and WHEREAS, the City wishes to enter into a Subdivision Performance and Warranty Surety Bond Agreement to receive a Warranty Surety Bond in the amount of Three Hundred, Sixty -Five Thousand ($365,000) dollars, for the completion of public roadways, storm drainage systems, and other designated public improvements, in accordance with the proposed subdivision plan and the City's specifications. NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That a resolution adopted by the Paducah Planning Commission on September 7, 2023, entitled, "A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR PROPERTY LOCATED AT 125 RIDGEVIEW STREET", be approved as the final report of said Commission respecting the matters set forth therein. SECTION 2. That the subdivision of said property shall be, and it is hereby, approved as shown on the plat referred to in said subdivision, which plat is entitled, "Final Subdivision Plat of Trails End Subdivision 125 Ridgeview Street Paducah, Kentucky", and said property is hereby declared to be subdivided as shown on said plat. SECTION 3. That the City hereby authorizes the Mayor to execute a Warranty Surety Bond Agreement for a Warranty Surety Bond in the amount of Three Hundred, Sixty - Five Thousand ($365,000) dollars for the completion of public roadways, storm drainage systems, and other designated public improvements in accordance with the proposed subdivision plan and the City's specifications. SECTION 4. That the dedication of the public right-of-way of Ridgeview Street, Joey Way, and Petter Avenue, and public utility easements shown on said plat shall be, and they are hereby, accepted and shall be maintained by the City of Paducah, but such acceptance shall not constitute an undertaking on the part of this Board or the City of Paducah, Kentucky, for the construction or improvements of said right-of-way. The Mayor is hereby authorized to subscribe a certificate of approval on the plat. SECTION 5. That if any section, paragraph or provision of this ordinance shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make each and every section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. SECTION 6. That this ordinance shall have two separate readings and will become effective upon summary publication pursuant to KRS Chapter 424. George P. Bray, Mayor ATTEST: Lindsay Parish, City Clerk Introduced by the Board of Commissioners Adopted by the Board of Commissioners, Recorded by Lindsay Parish, City Clerk, Published by The Paducah Sun, \ord\plan\subd- Trails End Subdivision 125 Ridgeview Street 3119'N`JIS342'8 A3A21Mf1SLES 592L 4. 133a1S M3WK)C Ia 9Z I, p w Xa / ♦ \��1 _ � ds avr oNOMS3/VO9 aS NI 11— tll�N- 0 3 > w r w • H. 1V1d NOISIn109nS 1VNId a<� El U. �ry O U }!! UVERMONT STREET - - - - F N � B W (50 R.O.W.) _ z h 7L } d h _____________________ ----- ss sss Ss2ee.res � r r X� zx m/atea I rl l 0 v x FR F a b I r -- --- c�� groes ri --- - uj � u aka zxIllll�i Q�� °4® N �� N 0 X05$ k8 Ve z gINNgi !Pawl; a �€ W o tt� 05�b� ix al z§� i;RlI a H T, IN � 3 NR H8 i SiM .1 ll it- baaa �QpWp �_Nr i H __---------=l�3als aanoadwiNn 100000001000000 111111111111101 B6©®000000®®®® __---------=l�3als aanoadwiNn Bond #100151753 THIS AGREEMENT is made thisAq'l day of AN t& , 2025, by and between the City of Paducah ("City"), with a principal mailing add ss of 300 South 5th Street, Paducah, Kentucky 42003; and Walker Properties of Western Kentucky, LLC, 1315 Pillar Chase, Paducah, Kentucky 42001; and Merchants National Bondiniz. Inc.. P.O. Box 14498 Des Moines IA 50306-3498 as Sure RECITALS A Developer desires final acceptance of Trails End Subdivision Plan, pursuant to a plan dated July 7. 2023. B. Developer is desirous ofinstalling the public improvements pursuant to the Final Plan, consisting of all infrastructure dedicated to the City, including all streets, curbs, gutters, sidewalks, storm sewers and their appurtenances, and administration, and engineering fees, for that purpose. Developer has obtained an estimate prepared by a professional engineer, which is in the amount of $337,00.00 (and which estimate is equal to the completion cost under prevailing wage laws). Developer will provide the City a Performance and Warranty Surety Bond from Merchants National Bonding, Inc. as Sure in the amount of Three Hundred, Sixty -Five Thousand ($365,000.00) dollars. C. Developer must complete the improvements for the Subdivision within fifty (50) weeks from the date hereof. The subdivision regulations of the City require that financial security be posted for public improvements prior to final plan approval. D. It is the purpose of this Agreement to provide the financial security needed by the Developer to guarantee the installation of the aforementioned public improvements. NOW, THEREFORE, for and in exchange ofmutual consideration and benefits, the previous receipt thereof being hereby acknowledged and intending to be legally bound by the provisions hereof, the parties agree as follows: 1. Developer agrees to provide a Performance and Warrant Surety Bond for the benefit of and made payable to the City for the purpose of guaranteeing payment for the completion of public improvements by Developer, consisting of all infrastructure to be dedicated to the City including storm sewers and their appurtenances, curbs, gutter, sidewalks and the street(s) known as Ridgeview Street, Joey Way, and Petter Avenue, as required by the City of Paducah Planning and Zoning Ordinance Subdivision Requirements and as set forth on specifications and plans submitted by Developer to the City. 2. The Performance and Warranty Surety Bond shall be in the amount of $365,000.00 and shall initially be in force and issued for a period of one (1) year (fifty-two (52) weeks) from the date hereof. Developer agrees that all public improvements shall be completed within fifty (50) weeks from the date hereof. 3. Developer will complete the improvements to Trails End Subdivision in accordance with plans and specifications filed with the City. 4. If all the improvements referred to in Paragraph 1 of this Agreement are not completed within fifty (50) weeks from the date hereof, the Developer may seek an extension of that period upon the concurrence of the City, provided, however, that as a condition to the grant of such extension, Developer must provide a Performance and Warranty Surety Bond for the benefit of and made to the City, in a form acceptable to the City, and an amount and for a time to be determined by the City. In the event of such an extension, Developer agrees to complete all public improvements before the expiration of the newly revised or reissued Performance and Warranty Surety Bond. 5. Upon notification from the City to the bond issuing entity of default in the construction of the public improvements pursuant to specifications and plans within fifty (50) weeks, the bond issuing entity's responsibility under its Performance and Warranty Surety Bond shall be triggered. The bond issuing entity shall pay the City the original amount of the Performance and Warranty Surety Bond less any lawful deductions thereto, as determined by and approved by the City; said amount to be used by the City toward the completion of said improvements. The required improvements are to be completed by the City at the City's option, with payment by the bond issuing entity to the City upon the City's fling with the bond issuing entity an affidavit stating Developer's default. 6. Upon default by Developer in the construction of the public improvements pursuant to specifications and plans, the City shall be authorized to withhold (a) permits for the further construction of improvements and (b) building permits. 7. The City agrees that this Agreement and the Performance and Warranty Surety Bond are the financial security required for the public improvements for the Final Plan of the Trails End Subdivision Development Plan. IN WITNESS HEREOF AND BY AFFIXING THE SIGNATURES OF THEIR AUTHORIZED AGENTS BELOW, THE PARTIES HEREBY ACKNOWLEDGE AND CERTIFY THAT THE TERMS AND CONDITIONS SET FORTH HEREIN WERE AGREED UPON BY THE PARTIES IN THE COURSE OF GOOD FAITH NEGOTIATIONS CONDUCTED AT ARMS LENGTH. SAID SIGNATURES FURTHER ACKNOWLEDGE AND CERTIFY THAT THE PARTIES HAVE BEEN GIVEN ADEQUATE TIME TO READ, REVIEW AND SEEK CLARIFICATION FROM LEGAL COUNSEL PERTAINING TO ALL RIGHTS AND DUTIES SET FORTH HEREIN AND NOW FULLY UNDERSTAND ALL SUCH RIGHTS AND DUTIES AND INTEND TO BE BOUND BY THE SAME. CITY OF PADUCAH George Bray City of Paducah Mayor NOTARY SEAL STATE OF KENTUCKY CITY OF PADUCAH I certify the following was duly sworn before me on the day of , 20 Notary Public My commission expires WALKER PROPERTIES OF WESTERN KENTUCKY, LLC DEVELOPER By: Title: NOTARY SEAL STATE OF W t -,A CITY OF I certify the following was duly sworn before me on the- day of�, 2(A3. UNotaryPub-lic 0 My commission expires a _ C IAL SEAL y J. Davisc Ib No. KYNP4995 arge, Kentudry E*kw Apf 27, 2024 MERCHANTS NATIONAL BONDING, INC. ( SURETY COMPANY) By: Title: Ted erman-Attorney-in-Fact NOTARY SEAL STATE OF ILLINOIS CITY OF COOK I certify the following was duly sworn before me on the 1 St' day of August, 2023 Notary Public, Karen AGenoff My commission expires 5/01/26_ OFFICIAL SEAL KAREN N. GEMOFF NOTARY PU6UC - S -`ATE OF ILLINOIS MY COMMISSION EXPIRES: 05/01/26 STATE OF ILLINOIS SS COUNTY OF COOK I, Karen N. Genoff A Notary of Public of Cook County, State of Illinois do Hereby Certify that Ted Sherman Attorney in Fact of Merchants National Bonding, Inc. Who is Personally Known to me to be the Same Person Whose Name is Subscribed to the Foregoing Instrument, Appeared Before Me This Day in person and Acknowledged That he Signed, Sealed, and Delivered Said Instrument, For and on Behalf of Merchants National Bonding, Inc., an Iowa Corporation for the Uses and Purposes Therein Set Forth. Given Under My Hand and Notarial Seal at My Office in Northfield, Illinois in Said County This 18`h Day of August 2023 My Commission Expires NOTARY Karen"N. Genoff OFFICIAL, SEAL KAREN N. GENOFF NOTARY PUBLIC - STATE OF ILLINOIS MY COMMISSION EXPIRES: 05/01/26 MERCHANT BONDING COMPANY-. POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations of the State of Iowa, d/b/a Merchants National Indemnity Company (in California only) (herein collectively called the "Companies") do hereby make, constitute and appoint, individually, Craig Sherman; Ted Sherman their true and lawful Attorney(s)-in-Fact, to sign its name as surety(ies) and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. This Power-of-Attomey is granted and is signed and sealed by facsimile under and by authority of the following By -Laws adopted by the Board of Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and amended August 14, 2015 and adopted by the Board of Directors of Merchants National Bonding, Inc., on October 16, 2015. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys -in -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof." "The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations in favor of the Florida Department of Transportation only, it is agreed that the power and aut hority hereby given to the Attomey-in-Fact includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner - Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 8th day of December 2022 .�...... •. . • • " MERCHANTS BONDING COMPANY (MUTUAL) •'`�Q���.:� q� �''�• •��Qi�'.Ct!ljfA.• MERCHANTS NATIONAL BONDING, INC. GORPO/?q a 4Oc��PC��-c • d/b/a MERCHANTS NATIONAL INDEMNITY COMPANY G. •ti. -0- 2003 o • w . 2003; ��; y 1933 : C: By STATE OF IOWA •���� ��,:?•' •••'x�,�••`••• President COUNTY OF DALLAS ss. On this 8th day of December 2022 before me appeared Larry Taylor, to me personally known, who being by me duly sworn did say that he is President of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument are the Corporate Seals of the Companies; and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. �pP"Rso 11[im'lee o q CWnissxm Number 7#)2737 IktyCommisimExpires April U., 2024 Notary Public (Expiration of notary's commission does not invalidate this instrument) I, William Warner, Jr., Secretary of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER-OF-ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companies on this day of n 05o<d123 .-' p•110 NAS •% G CO,yj•• v y?•oRPoR .�o:*=* v' 2003 ` =J 1933 ; �; Secretary POA 0018 (10/22) •�'"..... ••• Rick Murphy, P.E. City Engineer August 1, 2023 Jason Goins, P.E. Sitsworx Survey & Design, LLC 124 South 31 fft Street Paducah, Kentucky 42001 RE: Trails End Subdivision Dear Jason, CITY OF PADUCAH 300 South 5th Suit P. ®. Boa 2267 Paducah, KY 42002-2267 www.padumhky.gov Phone: (270) 444-8511 The subdivision plans, stormweter conveyance plan, and stormwater management plan submitted for the above referenced subdivision have been reviewed and are approved as noted. Prior to the submittal for acceptance by the City of Paducah Board of Commissioners, the following conditions must be satisfied: • All revisions noted on the subdivision plans shall be corrected on the construction plans provided to contractors prior to the initiation of any construction activities. • The retaining wall shown on Sheet C-3 and detailed on Sheet C-8 of the subdivision plans is located such that an excavation encroachment onto the adjacent property may be required. As noted on Sheet C-8, written permission from the adjacent property owner authorizing the excavation encroachment onto their property will be necessary prior to any excavation encroachment activities. The Engineering Department's approval of the submitted subdivision plans shall not be considered as an approval to proceed with excavation encroachment . activities on neighboring properties. The Engineering Department does not have the authority to grant such permission. • A corrected version of the Final Plat shall be submitted to the Engineering Department. • If no further revisions are required, three (3) originals of the Final Plat with all signatures, absent the Mayor's signature, shall be submitted to the Engineering Department for approval by the City of Paducah Board of Commissioners. • An acceptable form of security shall be provided in the amount $365,000.00 in accordance with Sec. 102-40 of the Code of Ordinances. We look forward to receiving these documents in order that your client may move forward with their new development. As the professional engineer of record representing your client, please be reminded of your responsibilities outlined in Chapter 102 of the Code of Ordinances regarding the proper completion of this development. BMW EQUAL OPPORTUNITY EMPLOYER Trails End Subdivision August 1, 2023 Page 2 of 2 If you have any questions, please call. Sincerely, AYY f Greg Guebert, P.E. Assistant City Engineer cc: Brad Walker Rick Murphy, P.E. — City Engineer Nic Hutchison — Planning Director A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION OF PROPERTY LOCATED AT 125 RIDGEVIEW STREET. WHEREAS, a public hearing was held on the preliminary plat on August 1, 2022 by the Paducah Planning Commission after advertisement pursuant to law, and WHEREAS, this Commission has duly considered said proposal and has heard and considered the objections and suggestions of all interested parties who appeared at said hearing, and WHEREAS, a final plat of said subdivision has been submitted to the Paducah Planning Commission. NOW THEREFORE, BE IT RESOLVED BY THE PADUCAH PLANNING COMMISSION: SECTION 1. That this Commission approves said final plat and the subdivision reflected thereon. SECTION 2. That this Resolution shall be treated as, and is, the final report of the Paducah Planning Commission respecting the matters appearing herein. SECTION 3. That if any section, paragraph or provision of this Resolution shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it being the purpose and intent of this Resolution to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. 4a oMomson, Adopted by the Paducah Planning Commission on September 7, 2023 September 7, 2023 Commissioner the following motion: of the Paducah Planning Commission/ URCDA offered I move that this Commission adopt a resolution approving the final subdivision of property located at 125 Ridgeview Street. Ifurther move that a variance to permit a sidewalk on one side of the street be based on the following findings of fact: 1. The property is large enough to be developed as a Planned Unit Development, pursuant to Section 102-34 (b) of the Paducah Subdivision Ordinance. 2. There are no existing sidewalks along Petter Avenue or Ridgeview Street to connect onto. 3. The proposed sidewalk shown on the inside of the loop provides the greatest access to all the lots, as the subdivision continues down Ridgeview Street approximately 145' south of Lot 30. Roll Call Time Introduced By: '440,14-5 Seconded By: 44 YEA NAY Benberry Cannan Griffin Kaler Morrison 's Rhodes Minutes taken by: —3-5