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HomeMy WebLinkAbout07-19-2023Paducah Transit Authority Board of Directors Meeting Minutes July 19, 2023 UINI �isu v ISv AUG 17 2023 CITY CLERIC CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair — Tommy Whittemore at 3p.m. Members present were Tommy Whittemore, Mary Byrne, Mark Davis, Chip Bohle, Patrick White and Patrick Zach Hosman. Exec. Director — Assistant Director Jeremi Bumpus, and Chuck Simpson HR Director/Secretary to the Board Vice Chair — Tommy Whittemore led the Board in reciting the Pledge of Allegiance • Public Comments: N/A REVIEW OF MINUTES Following the review of the June, 2023 minutes Mr. Chip Bohle made a motion to accept the June meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS • Mr. Bumpus provided a brief overview of the FY23 June monthly summary review followed by a review of monthly expenses and noting the total expended was at $1.1 million. A review of the cash flow forecast was then provided noting that the FY 23 fiscal year end stood at $4.2 million. Based on current information the FY24 cash flow forecast is projected to be at $3.4 million by fiscal year end. A review of the P&L YTD was then provided noting the line item change to separate Dept. of Corrections revenue from D&R revenue. A reference to the prior COVID Medicaid multiplier rate was then mentioned as it temporarily boosted the Medicaid bottom line to offset the costs of limited transports during COVID. Jeremi then also reminded the Board that total expenses were up due to additional staffing being added to PATS following the post- COVID employment environment. Following the presentation and discussion Mr. Mark Davis made a motion to approve the statistical and financial report. Ms. Mary Byrne moved to second the motion and it passed with all members voting yes. MANAGER'S REPORT Mr. Bumpus informed the Board about the following transit business: • A review of the ridership summary for June 2023 was provided, noting the blue and yellow lines were most utilized and 10a.m. and lla.m. time frame had the most transports. The current projection indicates a 13.3% increase in ridership for this year. • 5307 MPO meeting update: there will be no need to generate an MOU for PATS. It was determined in the recent meeting that PATS will be allowed to apply directly to the FTA regional office in Atlanta for related operating funds when the transition to 5307 status goes into effect. The MPO planning participants agreed that the primary function of the organization will be for the planning and utilization of funding for road and bridge related projects. PATS will still participate and it is proposed that the Director/Assist- Director and a Board member alternate eventually be named to serve on the MPO. 1 • tsuilamg ttepair Update: phase 1 mortar repairs complete, the recent storm and excessive rain on Wednesday revealed that the windows in the lobby, csr/dispatch offices still leak and will be part of phase two scheduled to begin next week. OLD BUSINESS Vending machine purchase proposal: PATS will not be purchasing the vending machines due to the restocking and recurring maintenance concerns. When the current vendor retires it has been noted that he may already have a buyer interested in servicing PATS and the agency will review options when the current vendor provides formal notice of his intent to retire. MPO meeting previously covered in the manager's report. NEWBUSINESS 5339 Funding — letter from KY -OTD summarizing the award of $66,000 for audible bus stop enunciators for fixed route clients and will be most beneficial to the visually impaired. Jeremi mentioned that media announcement was misleading as to the total amount announced for public transportation in general and the specific amount that actually pertained to PATS. 2 Closure of Health and Flex Accounts: as PATS transitioned away from traditional employer sponsored health insurance the two named accounts were no longer necessary, closed and the remaining balances were transferred back to the general fund. 3 FY24 Budget: total working budget $4.9 million, of which $2.1 was a carryover and can only be utilized as specified by KY -OTD. 4 PCM Fixed Route Trial: the Board was informed that the idea as proposed by PCM was to accommodate potential riders by slightly diverting a fixed route line to the designated pick up point, however, following the two week trial no new passengers were being picked up or dropped off so the trial service was ended. 5 Review of the June Bank Reconciliation: The complete updated reviews were conducted by Vice Chair — Tommy Whittemore and Assistant Director Jeremi Bumpus. Each cash account statement ending 6/30/23 had been reviewed. The credit card charges and vendor summary were then reviewed. Following the completion of the bank account and credit card statements review Mr. Chip Bohle made a motion to approve the reconciliation, credit card, and vendor expense reviews. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. 6 Next Board Meeting: August 16, 2023 at 3p.m. 7 Adjourn — Mr. Zach Hosman motioned to adjourn the meeting and Mark Davis moved to second the motion. Meeting adjourned.