HomeMy WebLinkAbout06-21-2023C�OML�D
Paducah Transit Authority JUL 44 2023
Board of Directors Meeting
Minutes June 21, 2023 CITY CLERIC
CALL TO ORDER
The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board
Chair — Chip Cox at 2:59p.m. Members present were Tommy Whittemore, Mark Davis, Bryan
Camer, Chip Bohle, and Patrick White. Exec. Director — Arthur Boykin, Assistant Director
Jeremi Bumpus, and Chuck Simpson HR Director/Secretary to the Board
Board Chair — Chip Cox led the Board in reciting the Pledge of Allegiance
• Public Comments: N/A
REVIEW OF MINUTES
Following the review of the May, 2023 minutes Mr. Mark Davis made a motion to accept the
May meeting minutes. Mr. Tommy Whittemore moved to second the motion and it passed with
all members voting yes.
REVIEW OF STATISTICAL AND FINANCIAL REPORTS
• Mr. Boykin provided a brief overview of the cash flow forecast noting that current
forecast would be $4.2 million for June. The Board was then informed that that since
PATS is no longer providing traditional employer sponsored health insurance the health
and flex card accounts would be closed. The P&L YTD displayed salaries up by 7.5%,
however, it was due to the hiring of the Assistant Director and Accountant positions.
D&R wages were up by 19% due to more drivers having been hired post-covid.
Following the presentation and discussion Mr. Tommy Whittemore made a motion to
approve the statistical and financial report. Mr. Chip Bohle moved to second the motion
and it passed with all members voting yes.
MANAGER'S REPORT
Mr. Boykin informed the Board about the following transit business:
• A review of the ridership summary for May 2023 was provided, noting the 12p and Ip
utilization of the Yellow and Red lines. The Blue and Yellow lines were most utilized
during the month of May. May ridership was at 17,857 and YTD was at 168,000. The
current projection indicates an 11 % increase in ridership for this year.
• New D&R drivers have been hired which has begun to reduce overtime.
• New fiscal year wage rates go into effect on July 3`d
• Co-workers had inquired about Juneteenth being added as a holiday at PATS. Arthur
then requested Board input to add an eleventh observed holiday. Board discussion then
followed and Arthur will follow up with the Board.
• KPTA Conference August 201h to 25th and Board attendance was requested.
• Region 4 FTA Meeting; Jeremi provided a summary review regarding the 5307
transition as it pertains to grant funding. PATS must have an MOU in place with the
MPO to work direct with FTA. Per consult with Mike Sherman this is the traditional
approach as public transportation is a nominal component of the 5307 MPO structure.
The next MPO meeting is set for June 30th at 9a.m.
OLD BUSINESS
PATS Attorney Response to Miller Trailways Attorney: The Denton Law Firm provided
reply to Millers letter sent to the Kentucky Transportation Cabinet and PATS regarding
Millers previous funding for transportation services to the region. The Denton letter
points out that all funding provided to PATS by the transportation cabinet has been
consistently paid out and that the financial resolution in this case is between the primary
entities Miller and the Kentucky Transportation Cabinet.
MPO Meeting previously covered in the manager's report.
NEWBUSINESS
1 5311 Invoicing over by $458,420. PATS will bill accordingly to reduce the amount.
2 Medicaid Rate Increase: rate to increase from $1.78 to $3.12 for FY24.
3 Lowertown Bus Shelters: Jeremi informed the Board of the build grant and is in the
process of making plans to allow for four shelters to be placed in the Lowertown area.
4 Purchase of Vending Machines: Current vendor Brandon Shelby will be retiring soon
and has approached PATS to potentially offer/sell the vending machines to PATS in
an effort to maintain the intended purpose of snack machines and control cost for
employee / passenger use. After a brief discussion, Arthur is to follow up with the
Board.
5 Review of the May Bank Reconciliation: The complete updated reviews were
conducted by Board Chair — Chip Cox and Executive Director Arthur Boykin. Each
cash account statement ending 5/31/23 had been reviewed. Board Chair Chip Cox
noted that there were two checks over the $10k threshold requiring the second
signature. The credit card charges and vendor summary were then reviewed.
Following the completion of the bank account and credit card statements review Mr.
Bryan Carrier made a motion to approve the reconciliation, credit card, and vendor
expense reviews. Mr. Patrick White moved to second the motion and it passed with all
members voting yes.
6 Next Board Meeting: July 19, 2023 at 3p.m.
7 Adiourn — Mr. Mark Davis motioned to adjourn the meeting and Mr. Patrick White
moved to second the motion. Meeting adjourned.
2