Loading...
HomeMy WebLinkAbout05-17-2023Paducah Transit Authority — -- Board of Directors Meeting JUN 2 3.20/3 Minutes May 17, 2023 CALL TO ORDER CITY CLERK The monthly meeting of the Paducah Transit Authority (PTA) was c ed to order by Board Chair — Chip Cox at 3p.m. Members present were Tommy Whittemore, Mark Davis, Chip Bohle, Mary Byrne, Bryan Carrier, Zach Hosman, and Patrick White. Exec. Director — Arthur Boykin and Assistant Director Jeremi Bumpus Board Chair — Chip Cox led the Board in reciting the Pledge of Allegiance • Public Comments: N/A REVIEW OF MINUTES Following the review of the April, 2023 minutes Mr. Bryan Camer made a motion to accept the April meeting minutes. Mr. Chip Bohle moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS • Mr. Boykin provided a brief overview of the cash flow forecast report, pointing out that PTA is approximately $600k over the OFS of $1.6million and will not be billing KY - OTD for May and June 2023. A review of the P&L YTD was then conducted, noting that Medicaid revenue is down approximately $450k, which was expected as the multiplier used to determine payments has been going down as we come out of COVID. Following the report Mr. Tommy Whittemore made a motion to approve the statistical and financial report. Mr. Patrick White moved to second the motion and it passed with all members voting yes. MANAGER'S REPORT Mr. Boykin informed the Board about the following transit business: • A review of the ridership summary for April 2023 was provided, noting that the quilters and emergence from the pandemic resulted in an increase in ridership. • PTA has six new employees, (4 drivers, and 2 office staff). It was also reported that five to 6 more drivers are needed. • PTA is installing a new electric gate in the west parking lot across from the art school. • PTA is presently working with a firm to identify and correct building issues that have resulted in significant leaks. The first phase of this effort is estimated to cost $15,000. • On May 15' management contacted the Paducah Police Department because a bullet hole had been discovered in one of the vehicles. This appears to be a random incident and there is no reason to believe that PTA was an intentional target. Unfortunately, the surveillance system does not cover the area where it is believed that the shot originated. OLD BUSINESS Mr. Boykin reported that based on discussions at the April 2023 Board Meeting, a Longevity pay program was developed for part time employees. This process is based on the hours each individual worked and the implementation date was 1/01/2023. 1 Arthur reminded the Board that the MPO organizational meeting was scheduled for 5/25/2023 at 1p.m., at the KYTC District 1 Office. He encouraged any interested Board member to attend. The Board was briefed on efforts to update facility security with a new door entry system. Coded key fobs that will allow access to the building were distributed to each Board member. NEW BUSINESS Miller Transportation: the Board was provided with a copy of the letter from Miller Transportation's attorney demanding payment for services. Arthur reported that Miller had not satisfied OTD's reporting requirements and that when PTA receives the payment, it will be forwarded to Miller in a timely manner. Glenn Denton is drafting a formal response to Miller. Per the PTA agreement with Miller, we can recover our legal costs associated with this agreement through Miller. 2 Medicaid Payments: it was reported that the Medicaid payment multiplier would be increased from 1.5 to 1.75 for May and June of 2023. Federal 5311 Invoicing: as previously reported PTA is presently over the OFS established by KY -OTD and therefore will not invoice for 5311 funding for May and June of 2023. Review of the April Bank Reconciliation: The complete updated reviews were conducted by Board Chair — Chip Cox and Executive Director Arthur Boykin. Each cash account statement ending 4/30/23 had been reviewed. Board Chair Chip Cox noted that there was only one check over the $10k threshold requiring the second signature. The credit card charges and vendor summary were then reviewed. The payment to First Line Fire Extinguisher Co., was for the new door entry system and installation. The payment to Parker Canvas Products was for the replacement of the awnings on the building. Following the completion of the bank account and credit card statements review Mr. Chip Bohle made a motion to approve the reconciliation, credit card, and vendor expense reviews. Mr. Patrick White moved to second the motion and it passed with all members voting yes. 5 Next Board Meeting: June 21, 2023 at 3p.m. 6 Adjourn —Mr. Bryan Carver motioned to adjourn the meeting and Mr. Zach Hosman moved to second the motion. Meeting adjourned.