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Home My WebLink About02-22-2023ERUW[RD APIRI4 2023MINUTES OF A REGULAR MEETING OF THE LERK COMMISSIONERS OF WATERWORKS A meeting of the members of the Commissioners of Waterworks was held February 22, 2023, at the Paducah Water office, 1800 North 8th Street, Paducah. Mr. Barker called the meeting to order at 5:01 p.m. A quorum was present. Those present were as follows: Commissioners Present — Ed Barker, Chair; Tom Clayton, Vice Chair; Chip Bohle, Angela Copeland, Randy DeHart, Bill Shannon (left at 5:21); Buz Smith, Ex Officio; Counsel Present— W. David Denton of Denton Law Finn; Paducah Water Personnel Present — Jason Petersen, Secretary/Treasurer and General Manager; Tillman Burnett, Office Manager/Controller; Jacob Northington, Engineering Manager; Scott Shrum, Distribution Superintendent; Tee -Tommy Vinson, Plant Superintendent; Clarissa White, Administrative Assistant. Welcome New Board Member Mr. Barker began by welcoming Buz Smith to the board. MINUTES Mr. Barker asked for a motion to approve the minutes of the January 25, 2023 meeting. Mr. Clayton made a motion to approve the minutes of the meeting as presented. Mr. Bohle seconded the motion, which carried unanimously by a vote of 7 — 0. FINANCIAL STATEMENTS Mr. Burnett reviewed the financial statements for January 2023. Water sales in January were very near budget. Operating revenue was slightly over budget by about $8,000, and operating expenses were below budget by about $34,000. Net Revenue Before Capital Contributions was approximately $65,000 over budget in January and $613,000 over budget for the fiscal year. Mr. Burnett called attention to page 4, Purification and Pumping Expense. The Utility Expenses line item exceeded the budget due to increased pumping. The increased pumping is attributed to main breaks, leaks and customers allowing their faucets to drip during the extremely cold weather in late December. The Supplies & Expense Chemicals line item exceeded budget slightly due to increased water production and increased chemical pricing. On page 6, Business Office and Other Expense, the Meter Reading line item was over budget due to the significant number of meter turn-offs/tum-ons during the cold temperatures in December. Many customers throughout the system experienced leaks, which required direct meter service from staff. After review and discussion, a [notion was made by Mr. Shannon to approve the financial statements for January 2023. The motion was seconded by Mr. DeHart. The motion carried unanimously by a vote of7-0. GENERAL MANAGER'S REPORTS Monthly Drug Testing Mr. Petersen noted all results for January 2023 were negative. Safety Report Each department held safety meetings as required. Specific safety data, meeting topics and information were presented in the January Safety Reports, which were distributed prior to the meeting. General Manager's Summary Mr. Petersen discussed the GM Summary and handouts. Plant/Treatment • East Palestine, OH Train Derailment — Mr. Petersen explained the chemical spill that followed this derailment was never a concern for PW. Not only is the treatment process designed to eliminate chemicals, but the contamination occurred far enough upstream that the chemicals were diluted as they traveled. Testing downstream of the spill showed the hazardous chemicals were undetectable as the water approached Paducah. PW's primary goal was to provide information, education and reassurance to the public, as significant media coverage created great concern. • Hyper`Ion® 1000 coagulant trial was successful. The product will replace aluminum sulfate in the treatment process. Miscellaneous • PW is in the process of hiring a new Treatment Plant Operator. Dalton Muscovalley's targeted start date is March 6. • The Union declined the amendment for annual wage increases. They will continue to receive increases based on the terms of the current Union contract. • Mr. Petersen has accepted the position of Chair of the new Utility Management Committee of the KY/TN Section of the AW WA. • EPA's announcement HAS legislation is anticipated by March 10. • Dredging around the area of the transient boat dock is complete and caused no water quality problems. Project Reports Mr. Northington informed the board of the following: i • Cairo Road Elevated Tank — Interior pipe work continues. Conduit installation is nearing completion. • Miller Drive Replacement — This project is complete. Restoration is contingent on weather and ground conditions. Recently expected to exceed budget due to redesign and additional work, this project will finish under budget because PW was able to reinstall existing water meters. • Northview Street Replacement — This project consisted of replacing approximately 1,100 if of C6" CIP on Northview St from North 81h Street to the dead end. The main was constructed in the early 1930 and has a history of breaks. Being small in area, the project is already complete. • Lead Service Line Program — Mr. Northington will present information on PW's progress and processes to other water professionals at a meeting in London, Kentucky next week. UNFINISHED BUSINESS 911 Committee Funding Options Mr. Petersen reported there has been no movement. He will continue to keep the board updated. Sick Leave Policy Revision Mr. Petersen presented a second revision to the current Sick Leave Policy. He added language the board provided at the previous meeting. Also, per the board's request, Mr. Petersen asked Mr. Denton to review the amended policy. Mr. Denton provided an additional change. After discussion, Mr. Bohle offered a motion to accept the revised Sick Leave Policy as presented. The motion was seconded by Mr. Clayton, and carried unanimously by vote of 6 — 0. NEW BUSINESS Kentucky Deferred Compensation Joinder Agreement Resolution Mr. Petersen explained Paducah Water participates in Kentucky Deferred Compensation, a statewide program that allows state employees to enroll in tax deferred, supplemental retirement savings plans. Participating agencies must complete a Joinder Agreement periodically. However, the organization has not requested one from PW since the initial one was signed in 1995. A resolution from an agency's governing board must accompany the Joinder Agreement. Mr. Clayton offered a motion to approve the Resolution and accept the Joinder Agreement which will allow PW's continued participation in Kentucky Deferred Compensation. The motion was seconded by Ms. Copeland, and the motion carried unanimously with a vote of 6 — 0. Cleaner Water Program Grant Resolutions Mr. Petersen presented three resolutions that will allow PW (Grantee) to accept KIA grant funds for the following projects: Grant # 22CWW260 — Tank Painting and Mixing Project Grant # 22CW W261 — Air Stripping Project Grant # 22CW W262 — Hydraulic Model Update Project To adopt the resolutions, PW must: 1) accept and approve of all terms of the grant agreements; 2) designate the General Manager as the authorized official to act on behalf of the Grantee to execute the grants; 3) submit the resolutions to the City, who will in tutu adopt a municipal order for each one to accept the terms of the agreements and approve of the projects for which the funds are allocated. After review of the resolutions and discussion: 7 Mr. Bohle offered a motion to accept the resolution for the Tank Painting and Mixing Project (#22CW W260). The motion was seconded by Mr. Clayton, and the motion carried unanimously with a vote of 6 — 0. Mr. Bohle offered a motion to accept the resolution for the Air Stripping Project (#22CW W261). The motion was seconded by Mr. Smith, and the motion carried unanimously with a vote of 6 — 0. Mr. Bohle offered a motion to accept the resolution for the Hydraulic Model Update Project (#22C W W262). The motion was seconded by Ms. Copeland, and the motion carried unanimously with a vote of6-0. Miscellaneous Mr. Petersen reminded the board that PW is renting a large vacuum excavation truck for use in the Lead Service Line Program. He noted the truck is useful in other aspects of work in the distribution department as well. PW has an opportunity to purchase a used truck for around $200,000 as opposed to buying a new one for approximately $600,000, or hiring a contractor to perforin the work for nearly the same amount. In order to purchase the truck, PW will be required to advertise for bid and plans to do so in March. Mr. Petersen wanted to make the board aware of the upcoming bid, which will be presented to the board at the March board meeting. ADJOURNMENT There being no further business, the meeting was adjourned at 5:55 .m. This meeting was held in compliance with KRS 61.800 e Secreta Approved at a meeting of the Commissioners of Waterworks held on there Ztro�.. , 2023. �A Chair Vice Chaii tJ F—,5 Commissioner .�A Commissioner —7 Commissioner Commissioner Commissioner