HomeMy WebLinkAboutAgenda Packet 03-28-2023ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
PROCLAMATION National Donate Life Month - Vanessa Dallas, Family & Partnership Services Liaison
with Kentucky Organ Donor Affiliates
PRESENTATION Quarterly Report from Paducah Convention & Visitor's Bureau - Mary Hammond
ADDITIONS/DELETIONS
MAYOR'S REMARKS
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items
recommended for approval.
CITY COMMISSION MEETING
CONSENT AGENDA
AGENDA FOR MARCH 28, 2023
5:00 PM
Approve Minutes for March 10 & 14, 2023, Board of Commissioners
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
Meetings
Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public
Comment Sheet and place it in the box located at the end of the Commissioner's desk on the left side of the Commission
Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda.
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
PROCLAMATION National Donate Life Month - Vanessa Dallas, Family & Partnership Services Liaison
with Kentucky Organ Donor Affiliates
PRESENTATION Quarterly Report from Paducah Convention & Visitor's Bureau - Mary Hammond
ADDITIONS/DELETIONS
MAYOR'S REMARKS
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items
recommended for approval.
I.
CONSENT AGENDA
A.
Approve Minutes for March 10 & 14, 2023, Board of Commissioners
Meetings
B.
Receive & File Documents
C.
Personnel Actions
D.
Appointment of Kathy Montgomery to the Civic Beautification Board
E.
Approve the Application for a 2023 Crumb Rubber/Tire-Derived Products
Grant in the Amount of $48,419 - A. CLARK
F.
Purchase of Cisco HyperFlex Virtualization hardware on State contract from
Trace3 in an amount not to exceed $250,000 - E. STUBER
IL
MUNICIPAL ORDERS)
A.
Site selection for relocation of Dog Parks and Sports Complex Update - A.
CLARK & J. CANTER
B. Authorize the Mayor to accept bid from and enter into agreement with
Midstates Construction in the amount of $1,557,697.00 for the Robert Cherry
Civic Center Renovation Project - A. CLARK
C. I Adopt 2023 Commission Priorities - M. SMOLEN
III.
ORDINANCE(S) -ADOPTION
A.
Approve a Budget Amendment for the Fleet Plan Budget FY2023 in an
amount of $156,870 - C. YARBER
B.
Amend the FY23 City Budget to Increase Revenues and Expenditures for the
Community Development Block Grant Fund by $200,000 - H. REASONS
C.
Approve 2023-2024 Resurfacing Program Contract with Jim Smith
Contracting, LLC. - R. MURPHY
D.
Amend the City Police Officers Educational Incentive Plan Ordinance - S.
WILCOX
IV.
ORDINANCE(S) - INTRODUCTION
A. Approve the Agreement between the City of Paducah and the Professional
Fire Fighters of Paducah, Local 168, International Association of Fire
Fighters - S. WILCOX
B. Approve the Agreement between the City of Paducah and the Paducah Police
Department Bargaining Unit - S. WILCOX
C. Amend Code of Ordinances Chapter 106 Taxation for Efficiency in Payroll
Tax Processing - S. MILLAY & J. PERKINS
V.
COMMENTS
A.
Comments from the City Manager
B.
Comments from the Board of Commissioners
C.
Comments from the Audience
VI.
EXECUTIVE SESSION
March 10, 2023
At a Called Meeting of the Paducah Board of Commissioners held on Friday, March 10, 2023, at
12:00 p.m., in the Training Room of City Hall located at 300 South 5th Street, Mayor George Bray
presided. Upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray (5).
COMMISSION PRIORITIES WORKSHOP
The City Commission discussed potential priorities for the 2023 calendar year. Each Commission
member brought two (2) items from last year's Commission Priorities list to keep and two (2) new
items to be added for the 2023 calendar year. A list of the items discussed by the Commission is
included in the Minute file.
MOTION TO RECESS
Mayor Bray offered motion, seconded by Commissioner Wilson to take a brief recess at 1:05 p.m.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, Mayor Bray (5).
MOTION TO RECONVENE
Commissioner Guess offered motion, seconded by Commissioner Henderson to reconvene in open
session at 1:35 p.m.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, Mayor Bray (5).
COMMISSION PRIORITIES WORKSHOP CONTINUED
After discussion, the Commission created the following list of Commission Priorities and
Continuing Improvement Items.
Commission Priorities
• Bike Lanes & Trails
• City Facilities
• Community Growth
• Downtown
• Housing
• Minority Inclusion
• Neighborhoods
• Quality of Life
• Revenue Equity
• Southside Enhancements
Continuous Improvements
• Stormwater
• Joint City/County Sports Plex
• 911 Radio Equipment Upgrade, Governance & Revenue
• Protecting Key Historical & Cultural Resources
• Continue Efforts to Improve Operational Efficiencies in the
Development Process and Throughout All City Departments
March 10, 2023
ADJOURN
Commissioner Wilson offered motion, seconded by Commissioner Smith, to adjourn the meeting of
the Paducah Board of Commissioners.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, Mayor Bray (5).
TIME ADJOURNED: Approximately 4:12 p.m.
ADOPTED: March 28, 2023
George P. Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
March 14, 2023
At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, March 14, 2023, at
5:00 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor George
Bray presided. Upon call of the roll by the City Clerk, Lindsay Parish, the following answered to
their names: Commissioners Guess, Henderson, Smith, Wilson and Mayor Bray (5).
INVOCATION
Commissioner Wilson led the invocation.
PLEDGE OF ALLEGIANCE
Mayor Bray led the pledge.
PROCLAMATION
Mayor Bray presented a proclamation to the Paducah Tilghman High School Wrestling State
Champions and their Head Coach Seth Livingston.
ADDITIONS AND DELETIONS
Delete Item 1(C) from the Consent Agenda — Appointment of Christopher Jones to the
Code Enforcement Board.
Add a Discussion of the proposed Subdivision called Terrace Hills located off Pecan
Drive.
MAYOR'S REMARKS
Communication Manager Pam Spencer offered the following summary:
Proposed Legislation Regarding Annexation
"Mayor Bray said the City is closely following proposed state legislation that would place a
moratorium on city annexations even if the annexation is consensual unless the annexation meets
limited criteria. Mayor Bray said the State's economic development and growth are driven by the
growth of cities and the amenities they offer. In a spirit of cooperation and collaboration, Mayor
Bray said he wants cities and counties to work together to balance the interests of
everyone. Furthermore, he stated that the cooperation between the City of Paducah and McCracken
County is excellent, and both government agencies currently are working on a joint comprehensive
plan »
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. No items were removed for separate consideration. Mayor Bray asked the City Clerk
to read the items on the Consent Agenda.
I(A)
Approve Minutes for the February 24th & 28th 2023, Board of Commissioners Meetings
I(B)
Receive and File Documents:
March 14, 2023
Minute File:
1. Notice of Special Called Meeting of the Board of Commissioners for February
24, 2023
2. Letter from Collins & Company dated February 20, 2023, regarding coverage in
lawsuit David Guess vs. City of Paducah, et al
3. Letter of Support — ViWinTech Windows & Doors, Inc.
4.
Contract File:
1. Professional Services Agreement between City of Paducah and Tetra Tech, Inc. -
MO #2699
, 20 (DELETED
ENTIRELY)
I(D)
Appointment of Allan Rhodes to the Paducah Planning Commission to replace Paul
Bradford, who resigned. This term shall expire August 31, 2026.
I(E)
Appointment of Mark Thompson to the Paducah Golf Commission to replace Bill Wells,
whose term has expired, and reappointment of Jeanne Stroup and Steve Seltzer. Said
terms shall expire March 26, 2027.
I(F)
Appointment of Evan Rittgers to the Electric Plant Board to replace Hardy Roberts,
whose term has expired. Said term shall expire February 6, 2027.
I(G)
Personnel Actions
I(H)
A MUNICIPAL ORDER ACCEPTING THE DONATION OF REAL PROPERTY
LOCATED AT 1401 OLD MAYFIELD ROAD FROM ERIC L. ELDER, SR. TO THE
CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE THE
DEED CONSIDERATION CERTIFICATE (MO #2706, BK 12)
I(I)
A MUNICIPAL ORDER ACCEPTING THE DONATION OF REAL PROPERTY
LOCATED AT 1400 TENNESSEE STREET FROM P & L RAILROAD, INC. TO THE
CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE THE
DEED CONSIDERATION CERTIFICATE (MO #2707, BK 12)
I(J)
A MUNICIPAL ORDER APPROVING THE EXECUTION OF A GRANT
APPLICATION FOR A 911 SERVICES BOARD GRANT IN THE AMOUNT OF
$8,828 TO BE USED BY THE PADUCAH 911 COMMUNICATION SERVICES
DIVISION TO PURCHASE GIS DATA PROFESSIONAL SERVICES (MO #2708, BK
12)
I(K)
A MUNICIPAL ORDER AUTHORIZING AN APPLICATION FOR AND
ACCEPTANCE OF A 2023-2024 KENTUCKY HOUSEHOLD HAZARDOUS WASTE
GRANT THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT IN
AN AMOUNT OF $40,632, TO ASSIST IN FUNDING THE CITY/COUNTY
ANNUAL SPRING CLEAN-UP DAY, AND AUTHORIZING THE MAYOR TO
March 14, 2023
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the
consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5).
MUNICIPAL ORDER
AUTHORIZE OPIOID SETTLEMENT PARTICIPATION AGREEMENTS
Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board adopt a
Municipal Order entitled, "A MUNICIPAL ORDER RATIFYING THE MAYOR'S EXECUTION
OF SETTLEMENT PARTICIPATION AGREEMENTS FOR THE TEVA, ALLERGAN, CVS,
WALGREENS, AND WALMART OPIOID SETTLEMENTS AND AUTHORIZING THE
MAYOR TO EXECUTE ALL FUTURE OPIOID SETTLEMENT PARTICIPATION
AGREEMENTS."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO #2711, BK 12)
ORDINANCE ADOPTION
APPROVE CONSENSUAL ANNEXATION OF 2631 HOLT ROAD
Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY
OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING
ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING
ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE
SAID CORPORATE LIMITS." This Ordinance is summarized as follows: The City of Paducah
hereby approves the consensual annexation of certain tracts of property contiguous to the present city
limits, located at 2631 Holt Road, containing approximately 3.71 acres of land.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (ORD 2023-03-8762, BK 36)
EXECUTE ALL GRANT DOCUMENTS AND AN INTERLOCAL AGREEMENT
WITH McCRACKEN COUNTY FOR SAID GRANT
(MO #2709, BK 12)
I(L)
MUNICIPAL ORDER ACCEPTING A 2022 COMMUNITY DEVELOPMENT BLOCK
GRANT IN THE AMOUNT OF $200,000 THROUGH THE DEPARTMENT FOR
LOCAL GOVERNMENT FOR THE FOUR RIVERS BEHAVIORAL HEALTH'S
CENTERPOINT RECOVERY CENTER AND AUTHORIZING THE MAYOR TO
EXECUTE ALL REQUIRED GRANT AWARD DOCUMENTS (MO #2710, BK 12)
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the items on the
consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5).
MUNICIPAL ORDER
AUTHORIZE OPIOID SETTLEMENT PARTICIPATION AGREEMENTS
Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board adopt a
Municipal Order entitled, "A MUNICIPAL ORDER RATIFYING THE MAYOR'S EXECUTION
OF SETTLEMENT PARTICIPATION AGREEMENTS FOR THE TEVA, ALLERGAN, CVS,
WALGREENS, AND WALMART OPIOID SETTLEMENTS AND AUTHORIZING THE
MAYOR TO EXECUTE ALL FUTURE OPIOID SETTLEMENT PARTICIPATION
AGREEMENTS."
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (MO #2711, BK 12)
ORDINANCE ADOPTION
APPROVE CONSENSUAL ANNEXATION OF 2631 HOLT ROAD
Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY
OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING
ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING
ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE
SAID CORPORATE LIMITS." This Ordinance is summarized as follows: The City of Paducah
hereby approves the consensual annexation of certain tracts of property contiguous to the present city
limits, located at 2631 Holt Road, containing approximately 3.71 acres of land.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (ORD 2023-03-8762, BK 36)
March 14, 2023
APPROVE TELECOMMUNICATIONS FRANCHISE AGREEMENT WITH OPENFIBER
KENTUCKY COMPANY, LLC, D/B/A ACCELECOM
Commissioner Wilson offered Motion, seconded by Commissioner Henderson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE GRANTING A NON-
EXCLUSIVE FRANCHISE FOR A TERM OF TEN (10) YEARS FOR A
TELECOMMUNICATIONS SYSTEM WITHIN THE CONFINES OF THE CITY OF PADUCAH,
KENTUCKY TO OPENFIBER KENTUCKY COMPANY, LLC, D/B/A ACCELECOM,
PURSUANT TO THE TERMS AND PROVISIONS OF CHAPTER 108
"TELECOMMUNICATIONS" OF THE CODE OF ORDINANCES, AND APPROVING AND
AUTHORIZING THE MAYOR TO EXECUTE THE FRANCHISE AGREEMENT WITH
OPENFIBER KENTUCKY COMPANY AND ALL OTHER DOCUMENTS RELATED TO
SAME." This Ordinance is summarized as follows: This Ordinance formally accepts the bid of
Accelecom for a non-exclusive telecommunications franchise within the City of Paducah, said bid
being in substantial compliance with bid specifications, and as contained in the bid of Accelecom of
November 11, 2022. Further, this Ordinance grants a ten (10) year, non-exclusive
telecommunications franchise to OpenFiber Kentucky Company, LLC, d/b/a Accelecom, pursuant to
Chapter 108 "Telecommunications" of the Code of Ordinances of the City of Paducah.
Adopted on call of the roll yeas, Commissioners Guess, Henderson, Smith, Wilson, and Mayor Bray
(5). (ORD 2023-03-8763, BK 36)
ORDINANCE INTRODUCTION
APPROVE BUDGET AMENDMENT FOR THE FLEET PLAN BUDGET FY2023 IN AN
AMOUNT OF $156,870
Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE
NO. 2022-06-8740, ENTITLED,"AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2022,
THROUGH JUNE 30, 2023, BY ESTIMATING REVENUES AND RESOURCES AND
APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT." This Ordinance
is summarized as follows: Amend the annual budget for the fiscal year beginning July 1, 2022, and
ending June 30, 2023, as follows:
• Transfer $156,870 from Fleet Trust Fund Balance to Account Number 71000210
540050 (Fleet Trust Budget)
AMEND THE FY23 CITY BUDGET TO INCREASE REVENUES AND EXPENDITURES
FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND BY $200,000
Commissioner Henderson offered Motion, seconded by Commissioner Guess, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE
NO. 2022-06-8740, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2022,
THROUGH JUNE 30, 2023, BY ESTIMATING REVENUES AND RESOURCES AND
APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT." This Ordinance
is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2022, and
March 14, 2023
ending June 30, 2023, as adopted by Ordinance No. 2022-06-8740, be amended by the following re -
appropriations:
• Increase revenues and expenditures for the CDBG Fund by $200,000.
APPROVE 2023-2024 RESURFACING PROGRAM CONTRACT WITH JIM SMITH
CONTRACTING, LLC.
Commissioner Smith offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
JIM SMITH CONTRACTING COMPANY, LLC, FOR THE CITY OF PADUCAH'S 2023-2024
STREET RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This Ordinance is summarized as follows: That the City of Paducah
accepts the bid of Jim Smith Contracting Company, LLC, for the City of Paducah's calendar years 2023 and
2024 street resurfacing program with the option of a one-year renewal agreement upon the mutual agreement
of both parties, said bid being in substantial compliance with the bid specifications and advertisement for bids,
and as contained in the bid of Jim Smith Contracting Company, LLC, of February 16, 2023, and authorizes the
Mayor to execute a contract for the following prices:
RESURFACING
ITEM
DESCRIPTION
UNIT
UNIT PRICE
1.
Bituminous Surface/Base
Ton
$103.00
2.
Milling Texture
Ton
$60.00
3.
Shoulder Construction
Ton
$50.00
PAVEMENT MARKINGS
ITEM
UNIT BID
NO
DESCRIPTION
UNIT
PRICE
1
Paint — 4" Line
L.F.
$0.55
2
Paint —12" Stop Lines
L.F.
$1.20
3
Paint — 24" Stop Lines
L.F.
$2.10
4
Paint — Straight Arrow
Each
$50.00
5
Paint - Turn Arrow
Each
$50.00
6
Paint - Combination Arrow
Each
$90.00
7
Paint — 8" Crosswalks
L.F.
$0.75
8
Paint - "School'
Each
$70.00
9
Paint - RR Crossings
Each
$230.00
March 14, 2023
10
Paint — "STOP"
Each
$70.00
11
Paint — "ONLY"
Each
$70.00
12
Paint — Handicap Symbol
Each
$70.00
13
Paint — 4" Parking Lot Lines
L.F.
$0.65
14
Thermo — 4" Line
L.F.
$1.40
15
Thermo — 12" Stop Lines
L.F.
$8.00
16
Thermo — 24" Stop Lines
L.F.
$16.00
17
Thermo — Straight Arrow
Each
$150.00
18
Thermo - Turn Arrow
Each
$150.00
19
Thermo — Combination Arrow
Each
$250.00
20
Thermo — 8" Crosswalks
L.F.
$5.00
21
Thermo - "School'
Each
$295.00
22
Thermo - RR Crossings
Each
$850.00
23
Thermo — "STOP"
Each
$225.00
24
Thermo — "ONLY"
Each
$225.00
EQUIPMENT RENTAL
ITEM NO
DESCRIPTION
UNIT
HOURLY PRICE
1
Excavator — Small
HR
$165.00
2
Excavator - Medium
HR
$195.00
3
Excavator with Mulching Head
HR
$235.00
4
Skid Steer Loader
HR
$135.00
5
Dump Truck -Tandem
HR
$100.00
6
Dump Truck — Tri -axle
HR
$115.00
7
Motor Grader - Medium
HR
$195.00
8
Dozer- Small
HR
$175.00
9
Dozer- Medium
HR
$195.00
10
Laborer
HR
$83.00
11
Vibratory Roller — Small
HR
$170.00
12
Vibratory Roller - Medium
HR
$170.00
March 14, 2023
AMEND THE CITY POLICE OFFICERS EDUCATIONAL INCENTIVE PLAN
ORDINANCE
Commissioner Wilson offered Motion, seconded by Commissioner Smith, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 2,
SECTION 2-278 "EDUCATIONAL INCENTIVE PLAN" OF THE CODE OF ORDINANCES OF
THE CITY OF PADUCAH, KENTUCKY." This Ordinance is summarized as follows: This
Ordinance amends Section 2-278(f) to increase Educational incentive payments as follows:
Associates, $75.00 per month; Bachelors, $112.50 per month and Masters, $150.00 per month.
DISCUSSION
Communications Manager Pam Spencer offered the following summaries:
Discussion Regarding City's Portion of Convention Center Roof
"Mayor Bray, the Board, and City Manager Daron Jordan discussed the deteriorating roof at the
Convention Center and the roof on the former Showroom Lounge which is at the back of the
Convention Center. The Lounge is owned solely by the City. City Manager Jordan anticipates
conversations regarding the roof sections and the future of the Showroom will be incorporated in
the Fiscal Year 2024 Budget process. Mayor Bray stated the Convention Center is an important
community asset."
Discussion of Terrace Hills Preliminary Subdivision Plat
"Mayor Bray and the Board discussed the proposed subdivision called Terrace Hills at 3750 Pecan
Drive and 600 and 601 Deer Lick Place. The Planning Commission held a public hearing regarding
the proposed subdivision on February 6 and approved the preliminary subdivision plat. This
Planned Unit Development currently depicts 122 residential lots of duplexes and single-family
homes with sidewalks on approximately 26 acres. The property currently is wooded. The developer
plans to build the subdivision in three phases over a span of several years with a stormwater
detention pond in each phase. These single -story homes with garages would be valued at
approximately $250,000. Neighbors voiced their concerns at the Planning Commission meeting and
at this City Commission meeting. Concerns include the removal of trees, the density of houses, an
increase in traffic, and stormwater runoff. Mayor Bray appreciated the comments and said the City
will be working with the developer as he develops the final plat for approval. The City wants to
balance the neighborhood's concerns and the need for growth and housing in Paducah."
PUBLIC COMMENTS
The following individuals made public comments related to the discussion about the Terrace Hills
Preliminary Subdivision Plat.
• David Curtis
• Kevin Crider
• Cindy Jones
• Dennis Herricks
• Jill Love
ADJOURN
Commissioner Smith offered Motion, seconded by Commissioner Guess, that the meeting be
adjourned.
March 14, 2023
TIME ADJOURNED: 6:42 p.m.
ADOPTED: March 28, 2023
George P. Bray, Mayor
ATTEST:
Lindsay R. Parish, City Clerk
March 14, 2023
RECEIVE AND FILE DOCUMENTS:
Minute File:
1. Notice of Special Called Meeting of the Board of Commissioners for Friday,
March 10, 2023
2. Certificate of Accreditation from Kentucky Main Street Program for Paducah Main
Street
3. 2023 Riverboat Schedule
Contract File:
1. Opioid Settlement Participation Agreements with Teva, Allergan, CVS, Walgreens and
Walmart — MO #2711
2. Telecommunications Franchise Agreement with OpenFiber Kentucky Company, LLC,
d/b/a Accelecom — ORD 2023-03-8763
CITY OF PADUCAH
March 28, 2023
Upon the recommendation of the City Manager's Office, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
MiCkeLLe sv toLeo,
City Manager's Office Signature
3/23/2023
Date
CITY OF PADUCAH
PERSONNEL ACTIONS
March 28, 2023
NCS/CS FLSA EFFECTIVE DATE
NCS Non -Ex April 6, 2023
NCS Non -Ex April 20, 2023
NCS/CS FLSA EFFECTIVE DATE
NCS Non -Ex March 23, 2023
NCS Non -Ex March 23, 2023
NCS Non -Ex March 23. 2023
NEW HIRES - FULL-TIME (FIT)
PUBLIC WORKS
POSITION
RATE
Kelly, Tammie Lynn
Janitor / Collector
$16.56/hr
Osucha, Noah D.
ROW Maintenance Person
$19.29/hr
PAYROLL ADJUSTMENTSITRANSFERS/PROMOTIONS/TEMPORARY ASSIGNMENTS (PART-TIME)
PREVIOUS POSITION
CURRENT POSITION
PARKS & RECREATION
AND BASE RATE OF PAY AND BASE RATE OF PAY
Baumgardner, Jeffrey A.
Temp - Sports Official
Temp - Sports Official
$20.00/hr
$25.00/hr
Priddy, James A.
Temp - Sports Official
Temp - Sports Official
$20.00/hr
$25.00/hr
Walker, David J.
Temp - Sports Official
Temp - Sports Official
$20.00/hr
$25.00/hr
NCS/CS FLSA EFFECTIVE DATE
NCS Non -Ex April 6, 2023
NCS Non -Ex April 20, 2023
NCS/CS FLSA EFFECTIVE DATE
NCS Non -Ex March 23, 2023
NCS Non -Ex March 23, 2023
NCS Non -Ex March 23. 2023
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Approve the Application for a 2023 Crumb Rubber/Tire-Derived Products Grant in the Amount
of $48,419 - A. CLARK
Category: Municipal Order
Staff Work By: Arnie
Clark, Hope Reasons
Presentation By: Amie
Clark
Background Information: The Kentucky Energy and Environment Cabinet is accepting grant proposals for
projects that promote the use of recycled Kentucky waste tires. In the 2011 regular session, the legislature
passed House Bill 433, which established the Waste Tire Working Group (WTWG) in KRS 224.50-855,
consisting of the director of the Division of Waste Management, the manager of the Recycling and Local
Assistance Branch, one representative of the Kentucky Department of Agriculture, and two representatives of
the Solid Waste Coordinators of Kentucky. The group provides advice and input to the cabinet regarding waste
tire issues. Grant funding comes from the Waste Tire Trust Fund, established in 1998 by the Kentucky General
Assembly to receive fees collected from new tire sales.
The Parks and Recreation Department is requesting to submit a grant application in the amount of $48,419 for a
poured -in-place playground surfacing at Coleman Park. This amount will cover the rubber material and freight.
The total project cost is $74,798. There is a 25% match requirement for this grant. The Parks and Recreation
Department will be responsible for $26,379 for installation of the poured -in-place surfacing and additional
materials, which will satisfy the match requirement.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve the application for the 2023 Crumb Rubber Grant in the amount of
$48,419 and authorize the Mayor to sign all documents related to same.
Attachments:
app - parks -Kentucky Environmental Projection — Crumb Rubber Grant 2023
MUNICIPAL ORDER NO.
MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A CRUMB RUBBER
GRANT IN THE AMOUNT OF $48,419 FROM THE KENTUCKY DEPARTMENT OF
ENVIRONMENTAL PROTECTION, FOR A POURED -IN-PLACE PLAYGROUND
SURFACING AT COLEMAN PARK AND AUTHORIZING THE MAYOR TO EXECUTE
ALL DOCUMENTS RELATED TO SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute all documents necessary
to apply for a Crumb Rubber Grant in the amount of $48,419 from the Kentucky Department of
Environmental Protection for a poured -in-place playground at Coleman Park. The Parks and
Recreation Department will be responsible for $26,379 for the installation of the poured -in-place
surfacing and additional materials, which will satisfy the 25% match requirement.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, March 28, 2023
Recorded by Lindsay Parish, City Clerk, March 28, 2023
\mo\grants\app - parks -Kentucky Environmental Projection — Crumb Rubber Grant 2023
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Purchase of Cisco HyperFlex Virtualization hardware on State contract from Trace3 in an amount
not to exceed $250,000 - E. STUBER
Category: Municipal Order
Staff Work
By: Eric Stuber
Presentation
By: Eric Stuber
Background Information: Shortly after arriving in July 2022, I conducted an internal assessment of all of
our technology assets (servers, computers, routers, firewalls, etc.) to develop a lifecycle replacement plan.
It was found during this assessment that 85% of our servers were either at End of Life (EoL) or End of Service
Life (EoSL). EoL means the manufacturer no longer makes the hardware, does not have replacement parts, and
no longer provides patches/firmware for it. EoSL means the manufacturer no longer supports the product.
In addition to out of date hardware, we also are consuming a tremendous amount of power to run these 27
servers 24/7/365. Our power costs are approximately $25,920 per year.
We also do not have a local replication site in the event something were to happen to our building. We do
backup all of our servers each day and the backups are stored off-site in the cloud. However, if something were
to happen to our building, we would have to purchase new hardware, wait for it to arrive, configure it, and then
download all of the data from the cloud back to the new servers. This would take weeks if not months to do.
This equipment will allow us to convert 27 physical servers into virtual servers, give us a backup appliance on-
site as well as a backup appliance at the McCracken County Emergency Management building on Coleman
Road. In addition, it will reduce our power consumption by 75%
Equipment is available under NASPO ValuePoint DataCom Kentucky Master Agreement #758 2100000767.
Trace3, LLC is an authorized fulfillment partner for the State.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name: I/T - Virtualization 9.353
Account Number: EQ0031
Staff Recommendation: The City of Paducah hereby authorizes the Finance Director to make payment to
Trace3, LLC for the purchase of Cisco HyperFlex virtualization hardware in an amount not to exceed $250,000
and authorizes the Mayor to execute all documents related to same. This hardware will replace 27 physical
servers that are at or exceed end -of -life per the manufacturer and allow for on-site backup as well as across-
town replication to be used for disaster recovery. This purchase is made in compliance with the NASPO
ValuePoint DataCom Kentucky Master Agreement #758 2100000767
Attachments:
Trace 3 - Tech-virtualization hardware - 2023
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF CISCO HYPERFLEX
VIRTUALIZATION HARDWARE, FROM TRACE 3, LLC, IN AN AMOUNT NOT
TO EXCEED $250,000, AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATED TO SAME
WHEREAS, the City of Paducah needs to replace twenty-seven servers that are at or
exceed end -of -life per the manufacturer and allow for on-site backup as well as across -town replication to
be used for disaster recovery; and
WHEREAS, this equipment is available under NASPO ValuePoint DataCom Kentucky
Master Agreement 9758 2100000767; therefore, competitive bidding is not required; and
WHEREAS, this equipment will convert twenty-seven physical servers into virtual
servers and give us a backup appliance at the McCracken County Emergency Management building on
Coleman Road; and
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF
THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby authorizes the Finance Director to make
payment to Trace3, LLC, for the purchase of Cisco HyperFlex virtualization hardware in an amount not to
exceed $250,000 and authorizes the Mayor to execute all documents related to same. This purchase is
made in compliance with NASPO ValuePoint DataCom Kentucky Master Agreement 4758 2100000767.
SECTION 2. This expenditure shall be charged to UT — Virtualization 9.353, Account
Number EQ0031.
SECTION 3. This order shall be in full force and effect from and after the date of
its adoption.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, March 28, 2023
Recorded by Lindsay Parish, City Clerk, March 28, 2023
\mo\Trace 3 - Tech-virtualization hardware - 2023
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Site selection for relocation of Dog Parks and Sports Complex Update - A. CLARK & J.
CANTER
Category: Municipal Order
Staff Work By: Arnie
Clark
Presentation By: Arnie
Clark, Jeff Canter
Background Information: September 7, 2022, the City of Paducah, McCracken County Fiscal Court, and
McCracken County Sports Toursim Commission signed and Interlocal Agreement in regards to the
construction of an Athletic Complex on the properties owned by the City, Stuart Nelson Park, and the County,
Bluegrass Downs. January 24, 2023, the design team made an official recommendation to relocate the dogs
parks, currently located in Stuart Nelson Park to Noble Park as permissible in the Interlocal Agreement.
On February 28, 2023, the design team proposed 4 potential sites for discussion and the Board of
Commissioners approved further investigation and planning into 2 of the 4 sites.
On March 9, staff visited both sites for additional review and discussion. Staff met with PFGW and BFW to
discuss both sites. PFGW and BFW have compiled a list of pros and cons for further discussion and eventually
site selection by the City.
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: Outdoor Sports Facilities
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve
Attachments:
MO - relocation of dog park to Anna Baumer site in Noble Park
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER APPROVING THE RELOCATION OF THE DOG
PARKS IN STUART NELSON PARK TO THE ANNA BAUMER SITE IN
NOBLE PARK
WHEREAS, the City of Paducah, the County of McCracken, and the Sports Tourism
Commission entered into an Interlocal Cooperation Agreement for the Development and
Operation of the Paducah -McCracken County Athletic Complex (hereinafter "Interlocal
Agreement") on September 7, 2022; and
WHEREAS, Section 1.5 of the Interlocal Agreement identifies specific requirements
related to the existing dog parks at Stuart Nelson Park; and
WHEREAS, on February 28, 2023, the City Commission approved Municipal Order No.
2705 accepting the recommendation of the Paducah/McCracken County Athletic Complex
Design Team to relocate the dog parks in Stuart Nelson Park to Noble Park in accordance with
the Interlocal Agreement; and
WHEREAS, the City Commission now desires to specify the Anna Baumer Site in Noble
Park as the area to which the dog parks will be relocated.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF
THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS:
SECTION I. The City hereby accepts the recommendation of the
Paducah/McCracken County Athletic Complex Design Team to relocate the dog parks in Stuart
Nelson Park to the Anna Baumer site in Noble Park.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, March 28, 2023
Recorded by Lindsay Parish, City Clerk, March 28, 2023
\MO\relocation of dog park to Anna Baumer site in Noble Park
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Authorize the Mayor to accept bid from and enter into agreement with Midstates Construction in
the amount of $1,557,697.00 for the Robert Cherry Civic Center Renovation Project - A. CLARK
Category: Municipal Order
Staff Work
By: Amie Clark, Jeff
Canter
Presentation
By: Amie Clark
Background Information: The City of Paducah completed a feasibility study in July 2021 for modification
of the Robert Cherry Civic Center for mixed use to include administrative offices and community assembly
space. In August 2021, the Board of Commissioners authorized the City Manager to release a Request for
Proposals for
Architectural Design and Construction Administrative Services for the Robert Cherry Civic Center Renovation
project. On October 26, 2021, the City entered into an agreement with Peck Flannery Gream Warren for the
Design and Construction of Administrative Services of the Robert Cherry Civic Center.
On February 15, 2023 Request for Proposals was released for the renovation of the Robert Cherry Civic Center
to include the repair work required due to damage to the facility that occurred in September of 2022. Proposals
were due March 8, 2023. 2 proposals were received. The design team and staff recommend acceptance of the
proposal from Midstates Construction in the amount of $1,557,697.00 for the completion of the project.
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: City Facilities
Communications Plan:
Funds Available: Account Name: ARPA Funding
Account Number: MR0093
Staff Recommendation: Authorize Mayor to accept bid and enter into agreement with Midstates
Construction for the renovation of the Robert Cherry Civic Center and all documents related to same.
Attachments:
1. MO - agree — Midstates Construction — Robert Cherry Civic Center Renovation Project
2. A101-2017 - Owner Contractor - Final - (1) (4)
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT
WITH MIDSTATES CONSTRUCTION, INC. IN THE AMOUNT OF $1,557,697 FOR THE
ROBERT CHERRY CIVIC CENTER RENOVATION PROJECT
WHEREAS, the City of Paducah completed a feasibility study in July 2021 for
modification of the Robert Cherry Civic Center for mixed use to include administrative offices
and community assembly space; and
WHEREAS, in August 2021 the Board of Commissioners authorized the City
Manager to release a Request for Proposal for Architectural Design and Construction
Administrative Services for the Robert Cherry Civic Center Renovation project; and
WHEREAS, on October 26, 2021, the City entered into an agreement with Peck
Flannery Gream Warren for the Design and Construction Administrative Services of the Robert
Cherry Civic Center; and
WHEREAS, on February 15, 2023, a Request for Proposals was released for the
renovation of the Robert Cherry Civic Center to include the repair work required due to damage
to the facility that occurred in September 2022; and
WHEREAS, the design team and staff recommend acceptance of the proposal
from Midstates Construction, Inc. in the amount of $1,557,697, for the completion of the project.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Commission hereby approves an Agreement with Midstates
Construction, Inc. in the amount of $1,557,697 for the renovation of the Robert Cherry Civic
Center, and authorizes the Mayor to execute all documents related to same.
of its adoption.
SECTION 2. This expenditure shall be charged to Account No. MR0093.
SECTION 3. This Order shall be in full force and effect from and after the date
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, March 28, 2023
Recorded by Lindsay Parish, City Clerk, March 28, 2023
\mo\agree — Midstates Construction — Robert Cherry Civic Center Renovation Project
Agenda Action Form
Paducah City Commission
Short Title: Adopt 2023 Commission Priorities - M. SMOLEN
Category: Municipal Order
Meeting Date: March 28, 2023
Staff Work By: Daron Jordan,
Michelle Smolen
Presentation By: Michelle
Smolen
Background Information: The Board of Commissioners held a priority -setting session on Friday, March 10.
The following ten Commission Priorities and five Continuous Improvements items were developed during the
priority -setting session. The tactics for each priority will be presented during the Commission Meeting.
Commission Priorities
• Bike Lanes & Trails
• City Facilities
• Community Growth
• Downtown
• Housing
• Minority Inclusion
• Neighborhoods
• Quality of Life
• Revenue Equity
• Southside Enhancements
Continuous Improvements
• Stormwater
• Joint City/County Sports Plex
• 911 Radio Equipment Upgrade, Governance & Revenue
• Protecting Key Historical & Cultural Resources
• Continue Efforts to Improve Operational Efficiencies in the Development Process and Throughout All
City Departments
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Adopt the 2023 Commission Priorites and Continuous Improvement Items
Attachments:
MO - Commission Priorities 2023
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER OF THE CITY OF PADUCAH,
KENTUCKY, ADOPTING THE CITY COMMISSION
PRIORITIES FOR THE CALENDAR YEAR 2023
WHEREAS, the Board of Commissioners of the City of Paducah believes that it is in the
best interest of the citizens of Paducah for the City to formulate Commission Priorities for the
future success of the community; and
WHEREAS, the Board of Commissioners participated in two planning sessions to
discuss their priorities for the calendar year 2023; and
WHEREAS, the Board of Commissioners now desires to adopt the Commission
Priorities and Continuous Improvement items for the calendar year 2023.
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the Board of Commissioners hereby adopts the Paducah City
Commission Priorities and Continuous Improvement Items as listed below for the calendar year
2023.
Commission Priorities
• Bike Lanes & Trails
• City Facilities
• Community Growth
• Downtown
• Housing
• Minority Inclusion
• Neighborhoods
• Quality of Life
• Revenue Equity
• Southside Enhancements
Continuous Improvements
• Stormwater
• Joint City/County Sports Plex
• 911 Radio Equipment Upgrade, Governance & Revenue
• Protecting Key Historical & Cultural Resources
• Continue Efforts to Improve Operational Efficiencies in the
Development Process and Throughout All City Departments
SECTION 2. That this Municipal Order shall become effective on the date of its
adoption.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners March 28, 2023
Recorded by the City Clerk March 28, 2023
Amo\Commission Priorities 2023
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Approve a Budget Amendment for the Fleet Plan Budget FY2023 in an amount of $156,870 - C.
YARBER
Category: Ordinance
Staff Work By: Jim
Scutt, Debbie Collins
Presentation By: Chris
Yarber
Background Information: Funds need to be transferred/moved to the Fleet Plan Budget for FY2023 for
Fleet Trust Vehicles. One (1) SUV for use by the Fire Department in the amount of $48,000 and Two (2) Patrol
SUV's for use by the Police Department in the amount of $48,935 each, due to wrecked losses. Also, in
accordance with the adopted Fleet Plan Budget for FY2023 Two (2) Pickups for use by the Facility Division
and Parks Department were authorized to be purchased. Due to bid received over budget, additional funds of
$11,000 (Facility $4,000 and Parks $7,000) need to be added for purchase.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name: Rolling Stock/Vehicle Fleet Lease Trust Fund
Fleet Trust Fund Balance
Account Number: 71000210 540050
Staff Recommendation: To authorize an Ordinance for a budget amendment to add $156,870 from Fleet
Trust Fund Balance to Account 71000210 540050 (Fleet Trust Budget) in order to purchase fleet vehicles out
of the FY2023 budget.
Attachments:
ORD - budget amend FY2023 — Fleet — vehicle purchases - March
ORDINANCE NO. 2023 -
AN ORDINANCE AMENDING ORDINANCE NO. 2022-06-8740, ENTITLED, "AN
ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL
OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2022, THROUGH
JUNE 30, 2023, BY ESTIMATING REVENUES AND RESOURCES AND
APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT"
WHEREAS, due to wrecks of City fleet vehicles, it is necessary to amend
the budget to replace one (1) SUV for the use by the Fire Department in the amount of
$48,000, and two patrol SUVs for use by the Police Department in the amount of $48,935
each.; and
WHEREAS, due to bid received over budget, additional funds of $11,000
(Facility $4,000 and Parks $7,000) need to be added for the purchase of two (2) Pickups
for use by the Facility Division and Parks Department; and
WHEREAS, KRS prohibits expenses to exceed the budget in any
department and it is therefore necessary to amend the City's FY2023 budget to include
these expenditures.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF
PADUCAH, KENTUCKY:
SECTION 1. That the annual budget for the fiscal year beginning July 1,
2022, and ending June 30, 2023, as adopted by Ordinance No. 2022-06-8740, be
amended by the following re -appropriations in order to purchase said vehicles out of the
FY2023 budget:
• Transfer $156,870 from Fleet Trust Fund Balance to Account Number
71000210 540050 (Fleet Trust Budget)
SECTION 2. This ordinance shall be read on two separate days and will
become effective upon summary publication pursuant to KRS Chapter 424.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, March 14, 2023
Adopted by the Board of Commissioners,
Recorded Lindsay Parish, City Clerk,
Published by The Paducah Sun,
\ord\finance\budget amend FY2023 — Fleet — vehicle purchases March
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Amend the FY23 City Budget to Increase Revenues and Expenditures for the Community
Development Block Grant Fund by $200,000 - H. REASONS
Category: Ordinance
Staff Work
By: Hope
Reasons
Presentation
By: Hope
Reasons
Background Information: The City of Paducah applied for and received a Community Development Block
Grant in the amount of $200,000 on behalf of the Four Rivers Recovery Center to assist with residential alcohol
and drug treatment services. The Grant Agreement between the Commonwealth of Kentucky and City of
Paducah requires:
Evidence of a budget ordinance/amendment indicating inclusion of CDBG-CV funds into the City's budget.
This ordinance will satisfy the Grant Agreement requirement for the budget amendment.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve the budget amendment to increase revenues and expenditures by
$200,000.
Attachments:
1. ORD - budget amend FY2023 — Four Rivers Recovery Center
2. 22-006 Paducah Four Rivers RKY Exhibits
ORDINANCE NO. 2023 -
AN ORDINANCE AMENDING ORDINANCE NO. 2022-06-8740, ENTITLED, "AN
ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL
OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2022, THROUGH JUNE 30,
2023, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS
FOR THE OPERATION OF CITY GOVERNMENT"
WHEREAS, the City of Paducah applied for and received a Community
Development Block Grant in the amount of $200,000 on behalf of Four Rivers Recovery Center
to assist with residential alcohol and drug treatment services; and
WHEREAS, the Grant Agreement between the Commonwealth of Kentucky and
City of Paducah requires evidence of a budget ordinance/amendment indicating inclusion of
CDBG-CV funds into the City's budget; and
WHEREAS, the City Commission now wishes to amend the FY2023 budget to
satisfy the requirement of the Commonwealth.
KENTUCKY:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH,
SECTION 1. That the annual budget for the fiscal year beginning July 1, 2022,
and ending June 30, 2023, as adopted by Ordinance No. 2022-06-8740, be amended by the
following re -appropriations:
• Increase revenues and expenditures for the CDBG Fund by $200,000.
SECTION 2. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, March 14, 2023
Adopted by the Board of Commissioners,
Recorded Lindsay Parish, City Clerk,
Published by The Paducah Sun,
\ord\finance\budget amend FY2023 — Four Rivers Recovery Center
#22-006 - Paducah - Four Rivers CenterPoint (PON2 23*2012) Exhibits
F.Y141RIT A
SUPPLEMENTARY PROVISIONS
Rider to Section I -B (2). In addition to Recipient's Application for Commonwealth Small Cities
Community Development Block Grant Assistance, "Application" shall include the following
submittals:
Cost Summary (Exhibit C)
Rider to Section 1-B (12). The terms "Subrecipient" and "Participating Parry" consist of the
following persons, entities, firms, corporations and funding sources:
Subrecipient:
Four Rivers CenterPoint Behavioral Health
425 Broadway
Paducah, Kentucky 42001
Rider to Section 2-A. The amount of this CDBG grant is:
$200,000
Rider to Section 8-A. The address of the Recipient for the purposes of communications relating
to this Agreement shall be the following:
Recipient:
The Honorable George Bray
Mayor, City of Paducah
PO Box 2267
Paducah, Kentucky 42002-2267
Contact:
Daron Jordan
City of Paducah
PO Box 2267
Paducah, KY 42002
#22-006 - Paducah - Four Rivers CenterPoint (PON2 23*2012) Exhibits
EXHIBIT B
DESCRIPTION OF RECIPIENT ACTIVITIES
Rider to Section 1-B (16). "Recipient Activities" for this Project shall consist of the following:
1. The Recipient agrees to perform activities as stated in the CDBG application and given
preliminary approval on January 24, 2023 as summarized below:
a. The Recipient shall provide the Subrecipient with CDBG funds for the CenterPoint
Recovery Center (Recovery Kentucky) operational costs, which are limited to CenterPoint on-
site staff salaries.
b. The Recipient shall ensure that the Subrecipient implements the social recovery program
model as outlined in the Recovery Kentucky Guidelines.
C. The Recipient shall ensure that the Subrecipient meets the National Objective of 51
percent low and moderate -income (LMI) benefit during the CDBG funding period.
d. The Recipient shall be responsible for determining the objectives of each activity,
measuring the outcomes of each activity funded with CDBG funds utilizing a performance
measurement system provided by DLG. This data shall be reported to DLG on an annual basis
and/or made available upon request until the project is closed.
2. The Recipient shall provide necessary administration of the project to assure compliance
with all applicable state, federal and local statutes, as set forth in the KCDBG Statement of
Assurances signed by Mayor George Bray on August 15, 2022 and submitted on or about that
date as part of the project application.
3. The Recipient shall expend no more than $2,500/program year in CDBG funds to cover
costs of providing administration of the project.
#22-006 - Paducah - Four Rivers CenterPoint (PON2 23*2012) Exhibits
EXHIBIT B-2
DESCRIPTION OF SUB -RECIPIENT ACTIVITIES
Rider to Section 1-B (14). "Subrecipient Activities" for this Project shall consist of the
following:
I. The Sub -recipient shall perform activities as stated in the CDBG application and given
preliminary approval on January 24, 2022 as summarized below:
a. The Subrecipient shall use CDBG funds for the CenterPoint Recovery Center (Recovery
Kentucky) operational costs, which are limited to CenterPoint on-site staff salaries
b. The Subrecipient shall implement the social recovery program model as outlined in the
Recovery Kentucky Guidelines and application.
C. The Subrecipient shall collect and compile the necessary client income data and provide
evidence that the project meets the National Objective of 51 percent low and moderate -income
(LMI) benefit during the CDBG funding period. This information shall be reported to DLG on
an annual basis and/or made available upon request.
d. The Subrecipient shall collect and compile the necessary data (payrolls and receipts and
performance measures) and provide evidence that the CDBG funds were used as stated in
paragraph a. The Subrecipient shall also measure the outcomes of each activity funded with
CDBG funds utilizing a performance measurement system provided by DLG. This data shall be
reported to DLG on an annual basis and/or made available upon request until the project is
closed.
#22-006 - Paducah - Four Rivers CenterPoint (PON2 23*2012) Exhibits
EXHIBIT C
PROJECT BUDGET — SUMMARY OF PROPOSED EXPENDITURES
Attached (as marked Exhibit C containing one page)
#22-006 - Paducah - Four Rivers CenterPoint (PON2 23*2012) Exhibits
EXHIBIT D
REQUIRED EVIDENTIARY MATERIALS
Recipient agrees to submit the following evidentiary materials for the approval of the
Commonwealth in the manner and form described by the applicable provisions of Section 7 of
this Agreement:
• Environmental Certification per 24 CFR, Part 58
• Environmental Review Status Sheet — Determination of Exemption
• Copy of and evidence that a Residential Anti -displacement and Relocation Assistance
Plan has been adopted
• Evidence of budget ordinance/amendment indicating inclusion of CDBG funds into the
Recipient's budget
• Copy of and evidence of adoption of a procurement code meeting the CDBG
requirements
• Copy of an agreement between the City of Paducah and Four Rivers CenterPoint
Behavioral Health concerning the use of CDBG funds for operational costs and the type
of services provided (social recovery program model), as it was proposed and stated in
the application, during the CDBG funding period. The agreement will also state that at
no time will the facility be utilized for general government purposes.
• Authorized Signature Form
• Electronic Transfer of Funds Form
Fair Housing/Equal Opportunity Requirements:
• Fair Housing Resolution or Ordinance
• Section 504 Accessibility Self -Evaluation and Transition Plan (if applicable)
• Drug Free Workplace Statement
• Title VI Self Survey and Statement of Assurance or Title VI Implementation Plan
• Policy of Non -Discrimination on the Basis of Disability Status (for grantees with 15 or
more employees)
• Letter of designation of local fair housing/EEO responsible official
• A written assurance (on grantee letterhead, signed by a designated grantee official)
regarding:
o Maintenance of a copy of the State's Fair Housing Analysis of Impediments
(AI)
o Carrying out of fair housing activities (see list in handbook)
o Maintenance of demographic records
o Required posters will be displayed
o Adoption of the State Title VI Plan
o Adoption of drug-free workplace policy
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Approve 2023-2024 Resurfacing Program Contract with Jim Smith Contracting, LLC. - R.
MURPHY
Category: Ordinance
Staff Work
By: Brandy
Topper -Curtiss
Presentation
By: Rick Murphy
Background Information: On February 16, 2023, sealed bids were received for the City of Paducah's 2023-
2024 Street Resurfacing Program. This program consists primarily of the bituminous resurfacing and milling
of city streets in accordance with the yearly street resurfacing program. Jim Smith Contracting Company,
LLC, submitted the only bid for the unit bid prices shown on the attached bid tab. The contract unit prices shall
begin upon execution of the contract and end December 31, 2024. The contract has the option for an additional
one-year renewal, ending December 31, 2025, upon the mutual agreement of both parties.
In accordance with the Specifications, the Contract unit prices may be adjusted in accordance with Section
109.07 "Price Adjustments" of the Kentucky Transportation Cabinet Department of Highways Standard
Specifications for Road and Bridge Construction, latest edition.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan: Coordinate with Communications Manager to provide public notice of
projects.
Funds Available: Account Name: MAP Account
Account Number: 22002217-542270
Staff Recommendation: To receive and file the bid submitted for the 2023-2024 Street Resurfacing
Program and adopt an Ordinance authorizing the Mayor to enter into an agreement with Jim Smith Contracting
Company, LLC., for the unit prices listed on the attached bid tab for the 2023 and 2024 calendar year ending
December 31, 2024, and allow "Price Adjustments" in accordance with the Kentucky Transportation Cabinet
Department of Highways Standard Specifications for Road and Bridge Construction, latest edition; and to
authorize the Mayor, subsequent to the recommendation of the City Engineer, to execute a "One -Year Renewal
Agreement" extending the contract time period for the 2025 calendar year ending December 31, 2025, upon the
mutual agreement of both parties.
Attachments:
I . ORD - resurfacing 2023-2024 — Jim Smith Contracting
2. Ad
3. Bid Tab
4. Paducah-2023-2024—Resurfacing Contract Bid Documents
0000 - Ad for Resurfacing Bid
ORDINANCE NO. 2023 -
AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING
COMPANY, LLC, FOR THE CITY OF PADUCAH'S 2023-2024 STREET
RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of Jim Smith Contracting
Company, LLC, for the City of Paducah's calendar years 2023 and 2024 street resurfacing
program with the option of a one-year renewal agreement upon the mutual agreement of both
parties, said bid being in substantial compliance with the bid specifications and advertisement for
bids, and as contained in the bid of Jim Smith Contracting Company, LLC, of February 16, 2023.
SECTION 2. The City of Paducah accepts the bid of Jim Smith Contracting
Company, LLC, for roadway resurfacing, repair, and miscellaneous construction of various
streets within the City of Paducah at the following unit bid prices:
RESURFACING
ITEM
DESCRIPTION
UNIT
UNIT PRICE
1.
Bituminous Surface/Base
Ton
$103.00
2.
Milling Texture
Ton
$60.00
3.
Shoulder Construction
Ton
$50.00
PAVEMENT MARKINGS
ITEM
UNIT BID
NO
DESCRIPTION
UNIT
PRICE
1
Paint — 4" Line
L.F.
$0.55
2
Paint —12" Stop Lines
L.F.
$1.20
3
Paint — 24" Stop Lines
L.F.
$2.10
4
Paint — Straight Arrow
Each
$50.00
5
Paint - Turn Arrow
Each
$50.00
6
Paint - Combination Arrow
Each
$90.00
7
Paint — 8" Crosswalks
L.F.
$0.75
8
Paint - "School'
Each
$70.00
9
Paint - RR Crossings
Each
$230.00
10
Paint — "STOP"
Each
$70.00
11
Paint — "ONLY"
Each
$70.00
12
Paint — Handicap Symbol
Each
$70.00
13
Paint — 4" Parking Lot Lines
L.F.
$0.65
14
Thermo — 4" Line
L.F.
$1.40
15
Thermo — 12" Stop Lines
L.F.
$8.00
16
Thermo — 24" Stop Lines
L.F.
$16.00
17
Thermo — Straight Arrow
Each
$150.00
18
Thermo - Turn Arrow
Each
$150.00
19
Thermo — Combination Arrow
Each
$250.00
20
Thermo — 8" Crosswalks
L.F.
$5.00
21
Thermo - "School'
Each
$295.00
22
Thermo - RR Crossings
Each
$850.00
23
Thermo — "STOP"
Each
$225.00
24
Thermo — "ONLY"
Each
$225.00
EQUIPMENT RENTAL
ITEM NO
DESCRIPTION
UNIT
HOURLY PRICE
1
Excavator — Small
HR
$165.00
2
Excavator - Medium
HR
$195.00
3
Excavator with Mulching Head
HR
$235.00
4
Skid Steer Loader
HR
$135.00
5
Dump Truck -Tandem
HR
$100.00
6
Dump Truck — Tri -axle
HR
$115.00
7
Motor Grader - Medium
HR
$195.00
8
Dozer- Small
HR
$175.00
9
Dozer- Medium
HR
$195.00
10
Laborer
HR
$83.00
11
Vibratory Roller — Small
HR
$170.00
12
Vibratory Roller - Medium
HR
$170.00
Said bid prices may be adjusted in accordance with Section 109.07 "Price
Adjustments" of the Kentucky Transportation Cabinet Department of Highways Standard
Specifications for Road and Bridge Construction, latest edition.
SECTION 3. That the Mayor is hereby authorized to execute a contract with Jim
Smith Contracting Company, LLC, for roadway resurfacing, repair, and miscellaneous
construction of various streets as accepted in Sections 1 and 2 above, according to the
specifications, bid proposal and all contract documents heretofore approved and incorporated in
the bid.
SECTION 4. The contract shall be binding upon the City and the Contractor, his
partners, successors, assigns and legal representatives for the remaining portion of the 2023
calendar year and the 2024 calendar year ending December 31, 2024. Neither the City nor the
Contractor shall have the right to assign, transfer, or sublet their interests or obligations
hereunder without consent of the other party. Further, the Mayor is hereby authorized,
subsequent to the recommendation of the City Engineer -Public Works Director, to execute an
additional one-year renewal agreement extending the contract period for the 2025 calendar year
ending December 31, 2025, upon the mutual agreement of both parties. If agreed, this renewal
option will be exercised by both parties executing and delivering the written one-year renewal
agreement. The City reserves the right to have said contract work completed at the quoted prices
until the one-year renewal agreement has been executed by the parties.
SECTION 5. This expenditure shall be charged to the MAP Account No.
2200-2217-542270.
SECTION 6. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, March 14, 2023
Adopted by the Board of Commissioners, March
Recorded by Lindsay Parish, City Clerk, March
Published by The Paducah Sun,
\ord\eng\resurfacing 2023-2024 — Jim Smith Contracting
City of Paducah — Engineering Department
2023-2024 Resurfacing Program
Bid Opening — February 16, 2023 2:00 p.m.
BID TABULATION
ONE BIDDER — RECOMMEND ACCEPTANCE:
Jim Smith Contracting Co., LLC
1108 Dover Road
Grand Rivers, KY 42045
RESURFACING
ITEM
DESCRIPTION
UNIT
UNIT PRICE
1.
Bituminous Surface/Base
Ton
$103.00
2.
Milling Texture
Ton
$60.00
3.
Shoulder Construction
Ton
$50.00
PAVEMENT MARKINGS
ITEM
UNIT BID
NO
DESCRIPTION
UNIT
PRICE
1
Paint — 4" Line
L. F.
$0.55
2
Paint— 12" Stop Lines
L. F.
$1.20
3
Paint — 24" Stop Lines
L. F.
$2.10
4
Paint — Straight Arrow
Each
$50.00
5
Paint - Turn Arrow
Each
$50.00
6
Paint - Combination Arrow
Each
$90.00
7
Paint — 8" Crosswalks
L. F.
$0.75
8
Paint - "School"
Each
$70.00
9
Paint - RR Crossings
Each
$230.00
10
Paint — "STOP"
Each
$70.00
11
Paint — "ONLY"
Each
$70.00
12
Paint — Handicap Symbol
Each
$70.00
13
Paint — 4" Parking Lot Lines
L. F.
$0.65
14
Thermo — 4" Line
L. F.
$1.40
15
Thermo — 12" Stop Lines
L. F.
$8.00
16
Thermo — 24" Stop Lines
L. F.
$16.00
17
Thermo — Straight Arrow
Each
$150.00
18
Thermo - Turn Arrow
Each
$150.00
19
Thermo — Combination Arrow
Each
$250.00
20
Thermo — 8" Crosswalks
L. F.
$5.00
21
Thermo - "School"
Each
$295.00
22
Thermo - RR Crossings
Each
$850.00
23
Thermo — "STOP"
Each
$225.00
24
Thermo — "ONLY"
Each
$225.00
EQUIPMENT RENTAL
ITEM NO
DESCRIPTION
UNIT
HOURLY PRICE
1
Excavator — Small
HR
$165.00
2
Excavator - Medium
HR
$195.00
3
Excavator with Mulching Head
HR
$235.00
4
Skid Steer Loader
HR
$135.00
5
Dump Truck -Tandem
HR
$100.00
6
Dump Truck — Tri -axle
HR
$115.00
7
Motor Grader - Medium
HR
$195.00
8
Dozer- Small
HR
$175.00
9
Dozer- Medium
HR
$195.00
10
Laborer
HR
$83.00
11
Vibratory Roller — Small
HR
$170.00
12
Vibratory Roller - Medium
HR
$170.00
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Amend the City Police Officers Educational Incentive Plan Ordinance - S. WILCOX
Category: Ordinance
Staff Work
By: Stefanie
Wilcox
Presentation
By: Stefanie
Wilcox
Background Information: To promote higher education and to assist with recruitment and retention of
Police Officers to the Paducah Police Department, the City is increasing the educational incentive payments by
fifty percent to equal the following: Associates, $75.00 per month; Bachelors, $112.50 per month; and Masters,
$150.00 per month. There currently are fourteen (14) Officers with an Associates degree, thirty-six (36)
Officers with a Bachelors degree, and five (5) with a Master's degree. The increased amounts will result in a
twenty-three thousand and four hundred dollar ($23,400) impact.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve the recommended increase in the educational incentive plan payments to
Police Officers for those who have completed higher education.
Attachments:
ORD - 2-278 — Educational incentive plan - Police
ORDINANCE NO. 2023 -
AN ORDINANCE AMENDING CHAPTER 2, SECTION 2-278
"EDUCATIONAL INCENTIVE PLAN" OF THE CODE OF
ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY
WHEREAS, this Ordinance amends Chapter 2 of the Code of Ordinances of the City of
Paducah, regarding the City Police Officers Educational Incentive Plan.
NOW, THEREFORE, be it ordained by the City Commission of the City of Paducah as
follows:
SECTION 1. That the City of Paducah, Kentucky hereby amends Section 2-278(f) "Educational
Incentive Plan" of the Paducah Code of Ordinances as follows:
Sec. 2-278 Educational Incentive Plan.
(a) The City hereby establishes an educational incentive plan, hereinafter referred to as
the City Police Officers Educational Incentive Plan, which is to be funded by the City.
(b) All police officers, as defined by KRS 15.420, of the City Police Department shall
have an equal opportunity to participate in the City Police Officers Educational
Incentive Plan. All officers may obtain the maximum load incentive through
continued education.
(c) In order to be eligible to participate in the City Police Officers Educational Plan, an
officer must:
(1) Enroll in a degree program at an accredited college or university for the
purpose of achieving an associate, baccalaureate, or higher degree in an area
related to law enforcement or suitable for persons employed in law enforcement;
or
(2) Have been awarded such a degree by an accredited college or university.
(d) In order to receive educational incentive monies under the City Police Officers
Educational Incentive Plan, an officer must cause an official current transcript to be
sent to the Paducah Chief of Police.
(e) For the purpose of the City Police Officers Educational Incentive Plan, only those
college credit hours which have been certified and accepted toward an associate,
baccalaureate, or higher degree by the accredited college or university at which the
police officer is, or was, classified as a matriculated student will be applicable for
educational incentive payment. Furthermore, educational incentive payments shall be
made only on the basis of successfully completed college hours. According to this
educational incentive plan, the term "successfully completed" (as used above) shall be
defined as earning at least a "C" on a letter grade basis or a pass on a pass -fail basis.
Once an officer has earned a degree, any grade accepted by the college or university
toward that degree may be used to qualify the police officer for educational incentive
monies.
(f) Educational incentive payments shall be disbursed by the City in accordance with the
following: Associates, [$50.09] $75.00 per month; Bachelors, [$75.08] $112.50 per
month and Masters, [$489-00] $150.00 per month.
(g) Credit hours earned will be retotaled annually on June 30. No officer shall be
reclassified to a higher level of educational incentive payment except on this date. In
order to be eligible for reclassification, an officer's official transcript must be received
by the Chief of Police no later than fifteen (15) days prior to the respective
classification date.
(h) No officer shall be reclassified to a higher level of educational incentive payment until
the officer causes a current official transcript to be submitted to the Chief of Police, who
shall verify reclassification through a review of the officer's official transcript.
SECTION 2. SEVERABILITY. If any section, paragraph or provision of this Ordinance
shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such
section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance.
SECTION 3. COMPLIANCE WITH OPEN MEETINGS LAWS. The City Commission
hereby finds and determines that all formal actions relative to the adoption of this Ordinance were
taken in an open meeting of this City Commission, and that all deliberations of this City Commission
and of its committees, if any, which resulted in formal action, were in meetings open to the public, in
full compliance with applicable legal requirements.
SECTION 4. CONFLICTS. All ordinances, resolutions, orders or parts thereof in conflict
with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the
provisions of this Ordinance shall prevail and be given effect.
SECTION 5. EFFECTIVE DATE. This Ordinance shall be read on two separate days and
will become effective upon summary publication pursuant to KRS Chapter 424.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, March 14, 2023
Adopted by the Board of Commissioners,
Recorded by the City Clerk,
Published by The Paducah Sun,
Ord\2-278 — Educational incentive plan - Police
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Approve the Agreement between the City of Paducah and the Professional Fire Fighters of
Paducah, Local 168, International Association of Fire Fighters - S. WILCOX
Category: Ordinance
Background Information:
Staff Work By: Stefanie Wilcox
Presentation By: Stefanie Wilcox
The City of Paducah and
The Professional Fire Fighters of Paducah — Local 168
Summary of Contract Changes
Article 5 — Payroll Deduction of Dues
• Language is deleted to coincide with the right to work language for the state.
Article 8 — Exchange of Duties and Union Business Leave
• Language added to allow for workback to discontinue if the employee is not following policy.
Article 9 — Workweek and Overtime
Added double time for up to 6 hours related to emergency incidents when an employee is called in for a
structure fire, natural disaster, technical rescue deployment, or hazmat deployment.
Article 10 — Clothing Allowance
• The uniform allowance is increased from $900 to $1,250; distributed in two equal installments.
• Equipment items have been removed from the union agreement and will be quarter mastered by
administration.
Article 11— Vacations
• Vacation accruals have been increased by two hours per month for each level based on years of
service. The following table shows the illustrated changes:
Beginning Year
Through
Previous
Accrual Hours
Previous Total
Shifts per Year
New Accrual
Hours
New Total
Shifts per Year
1St year
3rd year
10
5
12
6
4th year
10th year
12
6
14
7
lith year
15th year
14
7
16
8
16th year
20th year
16
8
18
9
21St year
25th year
18
9
20
10
26th
j 20
10
22
11
• The prepared schedule for selecting vacation slots will be updated to contain 17 leave slots. The leave
slots will have 7 (24 hour) shifts. The slot language has been updated to designate individual slots to
allow for more flexibility in the ability to use vacation time as needed and ease administration of
scheduling vacations.
• After fifteen years of service, a firefighter can bank up to two unscheduled vacation days in their bank.
This is an increase from the previous one day amount.
Article 12 — Holidays
• Added Juneteenth to the contract increasing Holidays from 11 total to 12 total per year.
• A member of the bargaining unit that works on a holiday should receive two times their hourly rate for
an additional 12 hours. This is increased from the previous eight hours, but they must work the full 12
hours to receive the double-time pay.
Article 16 — Acting Pay
• Acting pay will be temporarily assigned when a position of higher responsibility than the position the
employee currently holds due to a vacancy created by an employee retiring, resigning, terminated or an
illness/injury that is foreseen to take more than 10 consecutive 24 hours shifts to return to full -
duty. Filling vacation, sick, or other temporary absences on a shift will not count towards acting pay.
• Section 2 of Acting Pay refers to additional pay received by Captains filling in for Assistant Chiefs.
These amounts are being increased from $0.80 per hour to $0.95 per hour total, changing the 92 rate
from $0.15 to $0.25, and 43 from $0.05 to $0.10 per hour.
Article 20 — Health and Safety
Agility tests will be performed between July 1st and September 30th of each year with the incentive
payable in the second pay period of October of each year.
The incentive amount for successful completion will be $300 per year, increasing from $250.
The payments may be contributed to either the employees' Health Savings Account or Deferred
Compensation account, depending on their eligibility.
Article 27 — Wage Rates
• Cost of living adjustments (COLAS) will be as follows - FY24 6%, FY25 4%, FY26 3%. No increases to the
base rates were provided.
• Each member of the collective bargaining unit shall receive longevity pay as set by the City for all eligible
City employees.
• The Fire Department's specialty teams, defined as Technical Rescue, Water Rescue, and Hazmat Teams, as
designated by the Fire Chief, will receive bi-weekly specialty pay in the amount of forty dollars ($40) per bi-
weekly pay period.
• Honor Guard, Peer Support, or other similar skills determined by the fire Chief shall receive ten dollars
($10) per bi-weekly pay period for skills utilized by the City outside of the regular assignment.
Sick Policy Change
The City agrees to update the sick policy to allow the members of the collective bargaining unit to have up to six
(6) undocumented absences before disciplinary action is taken.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve the recommended contract changes for the IAFF Agreement effective
July 1, 2023.
Attachments:
1. ORD - IAFF 2023-2026
2. 2023 IAFF Contract FINAL
ORDINANCE NO. 2023 -
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF PADUCAH AND
PROFESSIONAL FIRE FIGHTERS OF PADUCAH, LOCAL 168,
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the Mayor is hereby authorized to execute an
Agreement with the Professional Fire Fighters of Paducah, Local 168, International
Association of Fire Fighters.
SECTION 2. This Agreement shall be effective from July 1, 2023,
through June 30, 2026.
SECTION 3. This Ordinance shall be read on two separate days and will
become effective upon summary publication pursuant to KRS Chapter 424.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, March 28, 2023
Adopted by the Board of Commissioners,
Recorded by Lindsay Parish, City Clerk,
Published by The Paducah Sun,
\ord\fire\IAFF 2023-2026
AGREEMENT
BETWEEN
THE CITY OF PADUCAH
AND
THE PROFESSIONAL FIRE FIGHTERS OF
PADUCAH, LOCAL 168, INTERNATIONAL
ASSOCIATION OF FIRE FIGHTERS
Effective
July 1, 2023
through
June 30, 2026
IAFF Contract 3/14/2023 Page 1
Table of Contents
PREAMBLE..................................................................................................................................................
3
ARTICLE 1
DEFINITIONS..................................................................................................................
3
ARTICLE 2
RECOGNITION................................................................................................................
3
ARTICLE 3
MANAGEMENT RIGHTS................................................................................................
3
ARTICLE 4
PUBLIC OBLIGATION....................................................................................................
4
ARTICLE 5
PAYROLL DEDUCTIONS OF DUES...............................................................................
5
ARTICLE 6
NON-DISCRIMINATION.................................................................................................6
ARTICLE 7
DISCIPLINARY ACTION.................................................................................................
6
ARTICLE 8
EXCHANGE OF DUTIES AND UNION BUSINESS LEAVE ............................................
6
ARTICLE 9
WORKWEEK AND OVERTIME......................................................................................
7
ARTICLE 10
CLOTHING ALLOWANCE..........................................................................................8
ARTICLE 11
VACATIONS.................................................................................................................9
ARTICLE 12
HOLIDAYS.................................................................................................................11
ARTICLE 13
SENIORITY................................................................................................................11
ARTICLE 14
HEALTH INSURANCE...............................................................................................12
ARTICLE 15
LIFE INSURANCE.....................................................................................................13
ARTICLE 16
ACTING PAY.............................................................................................................14
ARTICLE 17
SICK LEAVE AND PAY.............................................................................................14
ARTICLE 18
BENEFITS FOR INJURY IN THE LINE OF DUTY RESULTING IN WORKERS'
COMPENSATION..................................................................................................................................16
ARTICLE 19
TRANSITIONAL DUTY............................................................................................17
ARTICLE 20
HEALTH AND SAFETY............................................................................................17
ARTICLE 21
LABOR/MANAGEMENT MEETINGS......................................................................18
ARTICLE 22
WORK RULES...........................................................................................................19
ARTICLE 23
APPENDICES AND AMENDMENTS........................................................................19
ARTICLE 24
CONCESSION ALLOWANCE....................................................................................
20
ARTICLE 25
SAVINGS CLAUSE.....................................................................................................
20
ARTICLE 26
GRIEVANCE PROCEDURE.......................................................................................
20
ARTICLE 27
WAGE RATES...........................................................................................................
21
ARTICLE 28
CONTINUANCE OF EXISTING MONETARY RIGHTS ...........................................
24
ARTICLE 29
DURATION................................................................................................................
24
IAFF Contract 3/14/2023 Page 2
IWRDr.11u1:11 0
Whereas a referendum was held and whereas the City of Paducah, hereinafter referred to as the "City",
and the Professional Fire Fighters of Paducah, Local 168, International Association of Fire Fighters,
hereinafter referred to as the "Union" have met and conferred, the parties agree to maintain and
promote harmonious relations between the City and Union, in order that efficient and progressive
public service may be rendered, as follows:
/.11949 ]91 DR= 11 D1IIkiIVID] 0P
The parties agree that whenever in this Agreement a term such as "fire fighter", "fireman", "employees
of the Fire Department", "employees", or "members of the platoon" is used, the term refers to those
personnel expressly included in the bargaining unit as set out in Article II, Recognition, and further this
Agreement in no manner whatsoever has any effect on the wages, hours, and working conditions of
other City personnel.
The parties agree that whenever in this Agreement the term "City" is used, the term refers to whomever
the Board of Commissioners has designated to exercise the right or discharge the obligation in question.
ARTICLE 2 RECOGNITION
The City hereby recognizes the Union as the exclusive collective bargaining representative for all
employees of the Fire Department of the City of Paducah in the classifications of Firefighter, Lieutenant,
Captain, and excluding the Fire Chief, Assistant Fire Chiefs, Training Officer, Fire Marshal, Deputy Fire
Marshal, administrative clerical personnel, probationary employees and excluding any non-uniform
personnel.
ARTICLE 3 MANAGEMENT RIGHTS
Sectionl.
Except as expressly modified by a specific provision of this Agreement, the City retains its sole and
exclusive rights to operate and manage its affairs in all respects. The exclusive rights of the City which
are not abridged by this Agreement include, but are not limited to, its right to hire and to be the sole
judge of qualifications of applicants. The City has the right to direct the working forces, to discipline or
discharge for just cause, to establish, maintain and modify departmental rules and procedures; to lay off
and recall; to be the judge of whom to promote and the methods and procedures for promotions; to
assign work; to transfer employees from one station to another in a manner most advantageous to the
City; to contract and to subcontract with outside contractors; to establish, modify or change manning of
apparatus, amount of apparatus in the fleet, etc.; the right to direct the members of the Fire
Department, including the right to hire, promote, or transfer any employee; the right to organize and
reorganize the Fire Department in any manner permitted by law including the size of the Fire
Department and the determination of job classifications; the right to determine the method and
frequency of pay, the allocation and assignment of work to employees within the Fire Department in a
manner most advantageous to the City; to introduce new, improved or different methods and
techniques of operation or to change existing methods and techniques of operation; to establish basic
in-service training programs and requirements of upgrading the skills of employees with adequate
training; to determine the location, methods, means and personnel by which operations are to be
IAFF Contract 3/14/2023 Page 3
conducted; to establish, implement and maintain an internal security practice; to schedule overtime
above that called for in Section 1 of Article 9, vacations, days off and holidays off; to determine rank
based upon the duties assigned; to take whatever actions may be necessary to carry out the mission of
the City in dire emergency situations.
Section 2.
Failure by the City to exercise any of its rights shall not constitute a waiver of that right. The above
rights and powers are vested in the City; however, the exercise of these rights shall be subject to the
grievance procedure as expressly modified by the terms of this Agreement.
Section 3.
Promotions
Recommendations to the City Commission for Promotion to the ranks of Captain and Lieutenant will be
based on a weighing of evaluation of each Candidate's:
Annual Evaluations
Job Performance
Leadership
Initiative
Personnel Record
Assistant Chiefs' Comments
Resume
Education and Continuing Education
Interview Board ranking and notes
Seniority
After a promotion is made the Chief will provide on the request of any candidate not selected for
promotion a written summary of the candidates strengths and areas for improvement that were
weighted in considering the candidate for promotion.
This content of the summary is not subject to the grievance procedure.
Section 4.
Reductions -in -force:
The City agrees that any changes in the organizational Ordinance and/or Municipal Order for the Fire
Department by the City Commission that results in a reduction -in -force of employees represented by
Local 168 of the IAFF will require a thirty (30) day advance written notice to the Union. The purpose of
the advance notice is to give the Union opportunity to comment publicly to the Commission. Temporary
lay-offs due to budget shortfalls are not covered by this provision.
ARTICLE 4 PUBLIC OBLIGATION
Section 1.
The Union shall not strike during the term of this Agreement.
IAFF Contract 3/14/2023 Page 4
Section 2.
Further, in consideration of this Agreement, the City shall not lock out its employees of the Fire
Department during the term of this Agreement.
Section 3.
Any member of the Bargaining Unit, who during the term of this Agreement participates in a strike
against the City of Paducah shall be deemed to have breached the terms of this contract and shall
further be deemed to be guilty of misconduct. Any person participating in such a strike in the Paducah
Fire Department will not receive pay or compensation from the City during the period he is engaged in
the strike. Any person participating in such a strike shall be subject to disciplinary action under the
provisions of KRS Chapter 95.
Section 4.
If the members of Local 168 engage in a strike against the City of Paducah during the term of this
Agreement, then it shall cease to be recognized as the exclusive representative of the employees and
shall be ineligible to act as their exclusive representative for a period of two years following the end of
the strike. In addition, the City shall be under no further obligation to make payroll deductions for union
dues for a period of two years following the end of the strike.
Section 5.
"Strike" means an employee's refusal, in concerted action with others, to report for duty, or willful
absence from the position, or stoppage of work, or abstinence in whole or in part from the proper
performance of the duties of employment, for the purpose of inducing, influencing, or coercing, or
protesting a change in the wages, hours, or other terms and conditions of employment, provided
however, a strike shall not mean an effort by an individual member of Local 168 who attempts, without
Union authorization, to influence, coerce, or change wages, hours, or other terms and conditions of
employment.
ARTICLE 5 PAYROLL DEDUCTIONS OF DUES
Section 1.
Employees of the Fire Department on the effective date of this agreement or employed thereafter, shall
have the option of becoming members of the Union after completion of Recruit School and promotion
to the status of Firefighter.
The Employer agrees to deduct, once each month, dues and assessments in an amount certified to be
current by the Secretary -Treasurer of the Local Union from the pay of those employees who individually
request in writing that such deductions be made. The total amount of the deductions shall remain in full
force and effect during the term of this Agreement.
Section 2.
The Union shall hold the City harmless against any and all claims, demands, suits or other forms of
liability that arise out of or by reason with action taken by the City in reliance upon employee payroll
deduction authorization forms submitted by the Union to the City.
Section 3.
IAFF Contract 3/14/2023 Page 5
The City shall provide each member of the Union's Executive Board with a copy of this Agreement and
the Union agrees to provide the City with a roster of the names of its Executive Board, their addresses,
and telephone numbers. The Union also agrees to notify, in writing, the City within five (5) days upon
the day that any change in the members of the Executive Board occurs.
"Addendum — Notwithstanding anything to the contrary therein, this section shall not be applicable
if any part thereof shall be in conflict with applicable State Law; provided, however, that if all of any
part of this section becomes permissible by virtue of a change in applicable State Law, whether by
legislative of judicial action, the provisions of this section held valid shall immediately apply.
ARTICLE 6 NON-DISCRIMINATION
Section 1.
The City agrees not to restrain or coerce any employee because of any authorized employee activity in
an official capacity on behalf of the Union.
Section 2.
The Union agrees not to interfere with the rights of employees to not become members of the Union,
and there shall be no unlawful disparate treatment, restraint or coercion by the Union or its
representatives against any employee exercising the right to abstain from membership in the Union or
involvement in Union activities.
Section 3.
All references to employees in this Agreement designate both sexes, and wherever the male gender is
used, it shall be construed to include male and female employees.
ARTICLE 7 DISCIPLINARY ACTION
The parties hereto agree that all disciplinary matters will be governed by the provisions of KRS 95,
provided however; an employee may voluntarily accept discipline, discharge, or demotion in lieu of
having charges preferred against them under the provisions of KRS 95. Any disciplinary action the City
takes that is covered by KRS 95 will not be subject to the Grievance Procedure.
ARTICLE 8 EXCHANGE OF DUTIES AND UNION BUSINESS LEAVE
Section 1.
Upon approval of the Chief of the Department, or to the Assistant Chiefs to whom the Chief has
delegated the authority, employees may exchange duty by "trading time" with each other on a
voluntary basis in instances including, but not limited to, situations where a member has depleted their
paid leave allowances and continues to be unable to return to duty; attendance at professional or Union
conferences and schools, any official Union business, and such other situations where the member's
absence could not otherwise be compensated for purely personal reasons. Work back and exchange of
duties, as provided for herein shall in no way result in credit for extra compensation for the one
performing the duty in the form of overtime or other provisions for increased pay. The approval of the
IAFF Contract 3/14/2023 Page 6
Chief of the Department or the Assistant Chiefs to whom the Chief has delegated the authority shall not
be unreasonably withheld. Both employees involved in the exchange of duty must follow the City's
procedure which limits the number of "trading time's" to eighteen 24 hour exchanges (432 hours)
annually each for personal use and for union business leave. Sick time work back is defined further
under Section 2. The Chief will maintain records of all exchanges and work back and verify compliance
with City record-keeping requirements and 29 USC par 207 (p) 3, 803 KAR 1:063, KRS 337.020 and others
as they become applicable.
Section 2.
An employee who has exhausted their paid leave due to an extended sick leave absence from illness or
non -work related injury and had as much as two-thirds (2/3) of their earned sick leave available at the
beginning of the absence qualifies for up to six (6) months of work place coverage from qualified
employees who agree to voluntarily work or donate unused vacation time (as long as no overtime is
predicted to be needed to maintain minimum staffing as contained in City policy and can't be granted
any earlier than 72 hours before the start of the covered shift) as their replacement. The employee who
is absent due to illness/injury will be paid and the voluntary replacement will not receive compensation
from the City or will have vacation time deducted if approved. Under unusual circumstances where a
member does not have 2/3 of their sick time available at the beginning of the absence who does not
qualify for sick time work back, the affected employee can petition through a labor management
meeting to qualify for sick time work back. In the event the employee being covered by work back does
not comply with the City's return to work policies (203-203.3), the union body and / or the City has the
right to discontinue work back coverage.
Section 3.
The City agrees that members of the Union negotiating team, but in no event more than three (3)
employees, shall, if on duty, be allowed to participate in negotiations without loss of pay for up to a
total of ninety (90) hours compensated (each employee participating while in a work status will have
their hours counted toward the total 90 hours allowed) for negotiations sessions mutually agreed to by
the City. Nothing herein prevents additional negotiating sessions between the City and the Union
except that the City will not be responsible for loss of wages beyond that previously described.
Section 4.
The City agrees that a Union representative and one grievant, regardless of whether more than one
employee of the Fire Department is involved in the grievance, shall be allowed time off to attend any
meeting held pursuant to the grievance procedure (Steps 1 through 4) in Article 26 of this Agreement
without loss of pay if on duty.
ARTICLE 9 WORKWEEK AND OVERTIME
Section 1.
The Fire Department shall be divided into three platoons. Each platoon shall be on duty for twenty-four
(24) consecutive hours, after which the platoon serving twenty-four (24) hours on duty shall be allowed
to remain off duty for forty-eight (48) consecutive hours except in cases of dire emergency.
Section 2.
The change time or designated time that each platoon shall change shifts shall be at 6:40 a.m. each day.
IAFF Contract 3/14/2023 Page 7
Section 3.
All hours worked in excess of forty (40) hours per week shall be compensated for at a rate of one and
one-half times the regular straight -time hourly rate.
Section 4.
a) When an employee is called in and required to work overtime, he shall receive a minimum of six (6)
hours of compensation at one and one-half their regular straight -time hourly rate, regardless of whether
such employee worked a full six (6) hours or not. When an employee is called in and required to work
overtime in the event of an emergency incident outlined as a structure fire, natural disaster, technical
rescue deployment, water rescue deployment, or Hazmat deployment, said employee shall receive a
minimum of six (6) hours of compensation at double their regular straight -time hourly rate for the first
six (6) hours. In the event the employee works beyond six (6) hours during the same overtime period,
said employee shall receive time and one-half pay for each hour or part of an hour after the six (6) hour
period expires (partial hour worked shall be considered a full hour).
b) An employee required to work beyond the end or before their regularly scheduled work shift shall
receive overtime compensation for the actual hours worked at one and one-half the employee's regular
straight -time hourly rate before and after each shift. In the event the employee works beyond two (2)
hours, the employee shall receive four (4) hours overtime at one and one-half their regular straight -time
hourly rate. In the event the employee works beyond four (4) hours during the same overtime period,
said employee shall receive time and one-half pay for each hour or part of an hour after the four (4)
hour period expires (partial hours worked shall be considered a full hour)
c) Employees voluntarily accepting overtime scheduled by the end of their previously scheduled work
shift shall receive a four (4) hour guarantee of overtime at one and one-half times their regular straight -
time hourly rate. This provision does not have any impact on working into the beginning of an
employees scheduled work shift and a partial hour worked shall be considered a full hour.
d) Employees voluntarily accepting overtime to participate in an administrative capacity or to assist with
training shall receive overtime compensation for 2 hours minimum at one-half times their regular
straight -time hourly rate. This provision does not have any impact on working into the beginning of an
employee's scheduled work shift and a partial hour worked shall be considered a full hour.
e) In the event that a member of the bargaining unit is subpoenaed to testify in a court of competent
jurisdiction for reasons directly relating to their official capacity with the Fire Department while off duty,
they shall be compensated as set forth in this Section.
Section 5.
There shall be no pyramiding of overtime.
Section 6.
Payroll shall be biweekly.
ARTICLE 10 CLOTHING ALLOWANCE
IAFF Contract 3/14/2023 Page 8
The Fire Chief shall determine the appropriate uniform to be worn by bargaining unit employees and
employees shall be required to be in proper uniform while on duty. The City, by a vendor credit system,
will provide $1250 per employee to be distributed in two installments, $625 on January 1 and $625 on
July 1 of each year, with the exception of employees with less than 1 year of service. An employee with
less than one year of service will start receiving the January 1 and July 1 installments after they have
completed 8 months of employment. Any remaining balance in an employee's uniform account on
December 31 may be carried over. Each fire fighter will be able to purchase required clothing as
needed in keeping with purchasing procedures established by the City and policies of the department
established by the Fire Chief. The City at no cost to the Firefighter will replace Clothing/accessories torn
or damaged during the performance of the Firefighter duties. Equipment items approved by the Chief
will be Quartered mastered by the Fire Administration staff at no cost to the employee.
ARTICLE 11 VACATIONS
Section 1.
All platoon employees working shifts of 24 hours on duty and 48 hours off duty shall receive vacation
time as follows, based upon the number of years of service completed:
A. From the beginning of employment — End of the 3rd year - the accrual rate shall be 12
hours per month for a total of six (6) twenty-four (24) hour shift days.
B. From the beginning of the 4th year — End of the 10th year - the accrual rate shall be 14
hours per month, for a total of seven (7) twenty-four (24) hour shift days per year.
C. From the beginning of the 11th year — End of the 15th year - the accrual rate shall be 16
hours per month for a total of eight (8) twenty-four hour shift days per year.
D. From the beginning of the 16th year — End of the 20th year - the accrual rate shall be 18
hours per month for a total of nine (9) twenty-four hour shift days per year.
E. From the beginning of the 21st year — End of the 25th year - the accrual rate shall be 20
hours per month for a total of ten (10) twenty-four hour shift days per year.
F. From the beginning of the 26th year - the accrual rate shall be 22 hours per month for a
total of eleven (11) twenty-four hour shift days per year.
Vacation pay for platoon personnel shall be computed at the member's rate of pay times the hours
absent during the pay period, and full credit shall be given for regular and overtime pay as if the
member had actually worked their scheduled shift of 24 hours on duty and 48 hours off duty. Each
member may accrue up to a maximum of twenty-five (25) days of vacation pursuant to the provisions of
Section 4 of this Article.
Section 2.
No member of the bargaining unit shall be entitled to take more than their annual leave as defined by
Section 1 or Section 2 above.
Section 3.
The Fire Chief will prepare a schedule for vacations and holiday leave time. The schedule will contain 17
leave slots. Each leave slot will contain seven (7) — twenty-four (24) hour shifts. Four (4) slots will
IAFF Contract 3/14/2023 Page 9
contain three (3) individual slots. The rest will be filled with two (2) individual slots. One slot containing
two (2) individual slots will increase to a three (3) individual slot each time staffing rises by one (1)
member over twenty-one (21) on each crew.
The first week in December the Fire Chief shall bid vacation leave by seniority on each crew until the
youngest member in seniority has chosen. Then by seniority holiday leave is chosen until youngest
employee has been chosen.
Members of the bargaining unit with fifteen (15) years of service shall have accrued vacation time not
taken in the year accrued placed in a vacation bank. The maximum hours to be accumulated in the
vacation bank is 600 hours for platoon employees. Time in the vacation bank shall be used only in case
of extended disability when an employee has used all of their sick leave. No employee with less than
fifteen (15) years of service will be permitted to put time in the vacation bank, except employees with
between ten (10) and fifteen (15) years of service may place their two (2) unscheduled days in the
vacation bank. Once the employee's vacation bank reaches 600 hours, the employee will be required to
schedule their vacation in the year in which it is accrued. Failure of the employee to request said
vacation time shall result in the loss of that vacation.
Section 4.
Members of the bargaining unit may trade vacation time with the approval of the Fire Chief or the
Assistant Chief to whom the Chief has delegated the authority.
Section 5.
Upon the termination of employment with the City a member of the bargaining unit shall be paid for all
accrued and unused vacation time using the blended hourly rate up to the maximum amounts
permitted to be accrued under the provisions of Section 1 and Section 2 above. An example of how the
blended hourly rate is calculated is as follows:
Blended Rate Calculation:
18.90
Regular rate
2,080.00
Regular hours per year
39,312.00
A
28.35
O/T rate
832.00
Scheduled O/T hours per year
23, 587.20
B
62, 899.20
A + B
2,912.00
Total hours worked
21.60
Blended rate
Section 6.
Notwithstanding any of the above provisions, any vacation hours accrued during the year that equal less
than 24 hours (hours accrued due to an increase in years of service) or in unusual situations whereby the
fire fighter is unable to utilize earned vacation hours during the year, he may be allowed to temporarily
IAFF Contract 3/14/2023 Page 10
increase their accrued vacation balance in excess of the 600 hours, regardless of the years of service,
with the approval of the Fire Chief. These hours should be taken in the next calendar year, if possible.
Section 1.
Members of the Fire Department working as a member of a platoon performing duty in shifts of 24
hours on duty and 48 hours off duty shall be given the holidays listed in Section 2 with a credit of 2
holidays per 24 hour shift and they shall be compensated for such holidays at their average earnings
including regular and overtime pay for a 56 -hour workweek. Holidays will be scheduled as described in
Article 11, Section 4.
Section 2.
All members of the bargaining unit within the Fire Department shall receive the following 12 holidays:
New Year's Eve
New Year's Day
Martin Luther King Jr. Day
Memorial Day (Monday Observance)
Juneteenth
Independence Day
Labor Day
Thanksgiving Day
The day immediately following Thanksgiving Day
Christmas Eve
Christmas Day
Personal Day (July 1)
Section 3.
A Personal day shall be part of the 12 holidays granted each calendar year, but shall be scheduled as July
1.
Section 4.
Whenever a member of the bargaining unit works on a legal holiday, the said member(s) shall be paid
two (2) times their hourly rate of pay for an additional twelve (12) hours for working on said holiday. In
order to receive holiday pay, a bargaining unit member must work twelve (12) hours on said holiday. In
the instance of exchange of duty, the employee whose shift is being worked will receive the holiday pay.
A legal holiday is defined as any of the holidays set forth in Article 12, Section 2.
Section 5.
Whenever the City Commission designates a City-wide holiday in addition to those mentioned in Section
2 above, members of the bargaining unit shall be granted an additional holiday and compensated as
described in Section 1 above. Closing of city offices due to weather or other emergencies are not
considered a holiday.
ARTICLE 13 SENIORITY
IAFF Contract 3/14/2023 Page 11
In the case of a personnel reduction, the employee with the least seniority shall be laid off first. Time in
the Fire Department shall be given the utmost consideration. No new employee shall be hired until the
laid -off employee has been given the opportunity to return to work.
/.1IVWton aElIva 1D/.1NY0I1►Rill .7.109]M
The City will continue to offer a group health insurance plan "Plan" to all full-time employees and/or
retirees who qualify for and participate in the City's Plan, whereby participation is defined under the
terms and conditions set forth during each annual renewal period or any intervening period as
permitted by the summary plan description.
Section 1.
If during the term of this agreement, the City chooses to maintain its grandfathered status for the City's
self-funded insurance plan in place as of March 23, 2010, it agrees to adhere to the following prescribed
mandates currently in effect, in addition to any other limitations imposed by the 2010 Healthcare
Reform Legislation as adopted and considering any future amendments, unless repealed:
a) Elimination of Benefits- The City agrees not to eliminate all or substantially all benefits to
diagnose or treat a particular condition under the "Plan."
b) Increase in Percentage Cost -Sharing- The City agrees not to increase (measured from March 23,
2010) the percentage cost-sharing (e.g., an increase in co-insurance paid by covered
employees).
C) Increases in Fixed -Amount Cost -Sharing- The City agrees to adhere to the regulations governing
increases in fixed amount cost-sharing (e.g., deductibles or co -payments) measured from March
23, 2010. The City will not increase fixed cost sharing above an inflationary adjustment of up to
15% above medical inflation fixed -amount cost-sharing other than co -payments (such as a
deductible). Medical inflation is defined by reference to the overall medical care component of
the Consumer Price Index for All Urban Consumers (CPI -U) (unadjusted) published by the
Department of Labor (OMCC). For co -payments, The City agrees not to increase (measured
from March 23, 2010) the fixed -amount co -payments above the greater of (1) $5, increased by
medical inflation, or (2) 15% above medical inflation.
d) Decrease in Rate of Employer Contributions — The City agrees not to decrease its contribution
rate (whether based on a formula or on cost of coverage) for any tier of similarly situated
individuals by more than 5 percentage points below the contribution rate on March 23, 2010. In
the case of a self-insured plan, contributions by an employer or employee organization are equal
to the total cost of coverage minus the employee contributions toward the total cost of
coverage.
Section 2.
If during the term of this agreement, the City chooses to join the KEHP (Kentucky Employees' Health
Plan), the City agrees to adhere to the contribution rates as set forth by the State of KY, during renewal
and open enrollment windows annually.
Section 3.
If during the term of this agreement, the City finds it necessary to seek an alternative arrangement
(other than the arrangements described in Sections 1 and 2) for providing health care benefits to its
employees, it agrees to provide coverage to its participating employees with cost sharing arrangements,
IAFF Contract 3/14/2023 Page 12
coinsurance, and deductibles that are substantially equivalent compared to the plan(s) offered for the
plan year 2011, unless said benefits have been modified as a result of federal or state legislation.
(Appendix 2 Summary of Benefits 2011)
Section 4.
The City will not reimburse for any expenses paid for by any other insurance carrier, including Worker's
Compensation or for any other medical expenses which are not covered medical expenses under The
Plan or which are not considered as usual, customary or reasonable, or considered medically necessary.
Section 5.
If either the Commonwealth of Kentucky or the federal government enacts legislation that modifies the
benefits provided bargaining unit employees, nothing in this Article will prevent the City from adhering
to the mandates as prescribed by law.
Section 6. The terms and conditions of the Health Insurance Plan control as to all questions, including
eligibility, benefits provided, and the amount of benefits.
Section 7. The City retains the right to enact procedural changes during the Agreement to attempt to
control costs.
ARTICLE 15 LIFE INSURANCE
Section 1.
The gross premiums for life insurance shall be paid by the City of Paducah. All earned dividends on such
insurance policy or policies shall be paid to the City and shall be and become a part of the general fund.
Section 2.
The life insurance benefit on an employee's life shall be in the face value amount of $15,000 to be paid
upon the employee's death. The City agrees to provide a double indemnity benefit for any employee
killed in the line of duty which will be $50,000 or equal to any public safety employee to be paid upon
the employee's death. The Union, however, recognizes the City's right to switch insurance carriers as
long as the City continues to provide equal or better benefits.
Section 3.
Upon retirement an employee participating in the group insurance plan may continue their coverage in
the amount of Four Thousand Dollars ($4,000) for which the retiree shall pay a monthly premium of fifty
(50%) percent of its cost. The City shall pay an amount not to exceed Fifty percent (50%) of the total
monthly premium. In no event shall the City pay more than Fifty percent (50%) of any such premium.
Section 4.
The parties agree that the insurance policies control all conditions for eligibility and terms of coverage,
conditions under which benefits shall be paid and the amount of said benefits to be paid.
Section 5.
A copy of the current Life Insurance Policy and any changes in its terms or a change in carriers will be
given to the Union President.
IAFF Contract 3/14/2023 Page 13
Section 1.
In the event employees of the Fire Department are temporarily assigned a position of responsibility
higher than the position the employee currently holds due to a vacancy created by: an employee
retiring, resigning, or terminated, or an illness/injury that is foreseen to take more than ten (10)
consecutive twenty-four (24) hour shifts to return to full duty, then the wage rate of the employee will
be adjusted according to the wage rate the employee would receive if he were actually in the higher
rated classification. The wage rate for a Captain acting as an Assistant Chief will be their Acting base
wage rate plus $1.25 per hour. The adjusted wage rate will be paid in a manner corresponding with the
actual dates working in said acting position. Employees filling positions of higher classification on
intermittent or short-term bases are expected to perform those duties as part of their classification
responsibility*.
Section 2.
There will be $.95 cents per hour for each shift and it will be distributed according to the expected
utilization of Captains filling the role of Assistant Chief, the actual numbers of Captains receiving the
additional compensation and who will receive the compensation is subject to assignment by the Fire
Chief (Captains subject to acting as Assistant Chief #1 will receive + $.60 per hour, in Acting base wage
rate, Acting Assistant Chief #2 will receive + $.25 per hour in Acting base wage rate, and Acting Chief #3
will receive + $.10 per hour, in Acting base wage rate). Additionally, Firefighters appointed to Relief
Driver status will be made by seniority with consultation by the Fire Chief and the appropriate Captain(s)
and final approval by the City Manager.
ARTICLE j--/ SICK LEAVE AND PAY
Section 1.
Members of the platoon in the Paducah Fire Department working shifts of twenty-four (24) hours on
duty and forty-eight (48) hours off duty shall be charged with two (2) sick leave days for one shift period
for twenty-four (24) hours of illness. One (1) day of sick leave will be charged for a period of illness up to
twelve (12) hours. Compensation for sick leave shall be computed at the member's rate of pay times
the hours absent during the pay period, and full credit shall be given for regular and overtime pay as if
the member had actually worked their scheduled shift of twenty-four (24) hours on duty and forty-eight
(48) hours off duty as required by KRS 95.500.
Section 2.
A sick day shall be defined as a minimum of one twelve (12) hour period of illness or absence because of
the death or illness of relatives as set forth in Section 78-33 of the Code of Ordinances of the City of
Paducah as is in effect on the date of the execution of this agreement or as subsequently amended.
Section 3.
Employees shall accrue sick leave at the rate 11/3 days per month up to a maximum of 150 days of sick
leave time. Exception to this is noted in Section 6.
Section 4.
IAFF Contract 3/14/2023 Page 14
Retirement Time Purchase: Employees that entered the system prior to 1-1-2014 and selected the
retirement time purchase benefit shall be allowed to maintain the retirement time purchase option until
retirement. When these employees retire, the City will purchase one day of retirement credit for each
sick day accumulated up to a maximum of one year's retirement credit (242 days). An employee must
have a minimum of 50 days accrued sick time at the time of retirement to receive this benefit. This
benefit is contingent on CERS approval. Employees in the retirement time purchase group accrue sick
leave at the rate of 1 % days per month up to a maximum of 242 days of sick time.
Section 5.
Death Benefit: If an employee dies, the surviving spouse or designated beneficiary shall be entitled to
the same unused sick leave benefits option as elected by the employee, either the retirement time
purchase benefit described in Section 4 above or the payment alternative described in Section 6 below.
Section 6.
Payment alternative: Members of the bargaining may elect the following benefit in lieu of the
retirement time purchase described in Section 4.
Upon retirement, employees electing the payment alternative who have over 50 days of sick leave
accumulated shall be paid an amount equivalent to one day's regular pay for all sick days accumulated
over 50 days up to a maximum of 70 day's pay.
Exception to Section 3. After an employee accrues 150 days in a given year, any sick time earned after
that point within that year will be purchased by the City using the following formula. Beginning sick time
plus annual accrual minus annual time used divided by 3.
(Beginning sick time (max 150 days) + annual accrual) — Annual time used
3
The payment for these days shall be an amount equivalent to one day's pay using the blended hourly
rate calculation multiplied by the value determined above. See Article 11 Section 5 for an example of
this calculation. Payment for these sick days shall be no later than the second paycheck of February of
the following year.
Section 7.
Members of the bargaining unit working on a forty (40) hour week schedule shall be governed by
Section 78-33 of the Code of Ordinances of the City of Paducah as was in effect on the date of the
execution of this agreement or as subsequently amended.
Section 8.
The City and the Union agree to abide by the rules and regulations governing sick leave as set forth in
the Code of Ordinances of the City of Paducah as is in effect on the date of the execution of this
Agreement or as subsequently amended.
Section 9.
An employee on sick leave shall inform the Department or as directed by the Fire Chief, of the fact and
the reason therefore as soon as possible but at least by 6:00 a.m. prior to the start of their scheduled
IAFF Contract 3/14/2023 Page 15
shift and failure to do so within the first day of absence may, at the discretion of the City Manager, be
cause for denial of sick leave with pay for the period of absence.
Section 10.
The Fire Chief may require an employee to take an examination, conducted by a licensed physician,
designated by the Employer, to determine the physical or mental capability to perform the duties of
their position. The Employer shall pay the cost of the examination.
Section 11.
Falsification of either the sick leave request or a physician's certificate or using sick leave for purposes
other than which it was granted shall be grounds for disciplinary action up to and including discharge.
ARTICLE 18 BENEFITS FOR INJURY IN THE LINE OF DUTY RESULTING IN
WORKERS' COMPENSATION
Section 1.
This Article applies only to full-time paid Members.
Section 2.
Should a Member receive an injury requiring the payment of Workers' Compensation rendering them
temporarily unable to perform their duties for more than 7 calendar days, thereafter the City shall allow
the injured worker to supplement the Member's Workers' Compensation benefits by utilizing 8 hours of
their accrued sick time at straight time rate for every subsequent 7 calendar days.
It is agreed that this benefit supplements benefits to which a Member may be entitled
under applicable Worker's Compensation law, is not excluded from income pursuant to
26 U.S.C. 104 or 26 C.F.R. 1.104-1(b), and is a taxable benefit . The Member expressly
authorizes the City to withhold applicable taxes from the Member's pay in accordance
with such understanding.
It is agreed that the Member and the City shall include any benefits hereunder in
computing a Member's salary for contributions to CERS by the City and the
Member. Furthermore, the Member and the City shall continue to contribute to CERS
during the time any benefits are paid under this Article.
It is agreed, that this benefit merely allows a Member to utilize accrued sick leave and
does not confer upon any Member any additional sick time benefit not otherwise
available.
This benefit is not available to any Member if the Member has restrictions that can be
accommodated with transitional duty or full duty.
This benefit is not intended to create any expectation of continued employment.
Furthermore, this benefit is not available if a Member is no longer employed by the City.
It is agreed that a member may utilize sick time, if available, during the waiting period,
unless it is determined that Workers' Compensation must go back and pick up that
period. In such case, the member must repay the city the net pay received, and the city
will restore their sick leave balance.
IAFF Contract 3/14/2023 Page 16
ARTICLE 19 TRANSITIONAL DUTY
Section 1.
The City agrees to consider offering transitional duty to firefighters as outlined in the Return to Work
(RM — 8) policy effective August 18, 2008.
Section 2.
Transitional duty platoon members would move to a 40 hour work week and to abide by the provisions
of RM — 8 including:
a) The City agrees to pay a firefighter on transitional duty an hourly rate equal to that firefighter's
hourly rate x 3328 divided by 2080.
b) The IAFF understands the policy which prohibits engaging in outside employment in which the
injured worker may reasonably be expected to perform work beyond their restrictions. Further,
it is the worker's responsibility to report outside wages to the workers' compensation adjuster
in a manner that can be adequately verified.
C) The IAFF understands that failure to accept a transitional duty assignment that is offered could
jeopardize indemnity benefits and agrees to have the firefighter use sick time in the event the
firefighter declines a transitional duty offer.
d) The City agrees that while on transitional duty the firefighter will retain accruals toward
retirement and will not experience benefit interruption.
e) It is mutually understood that while working a 40 hour transitional duty shift, no work is
expected on holidays. The firefighter can choose to use their Holiday pay if still available at the
time needed, or can choose to use sick time if Holiday pay has already been expended.
ARTICLE 20 HEALTH AND SAFETY
Section 1.
It is the desire of the City and Union to continue to maintain the best possible standards of safety and
health in the Fire Department.
Section 2.
In promotion of this policy, the City agrees to provide reasonable funds and make reasonable provisions
for safety equipment and sanitary health and safety protection for all employees.
Section 3.
In further promotion of this policy, the Union and employees agree to cooperate fully with the City in
order to promote safety in operation; and all employees will cooperate with the City in promoting safety
by the observation of all safety regulations, keeping alert to discover unsafe conditions or defective
equipment, and to this end, will promptly report the same to their immediate officer. Upon receiving
such a report, the City Safety Officer shall promptly investigate and give a written report to the
committee.
Section 4.
The City and the Union shall appoint three (3) members each to the Occupational Safety and Health
Committee. This committee will meet quarterly and discuss safety and health conditions.
IAFF Contract 3/14/2023 Page 17
Section 5
All reports required by the Kentucky Department of Labor under the Occupational Safety and Health Act
of 1970 dealing with accidents, injuries, deaths and illnesses maintained by the Fire Department shall be
made available to the Safety Committee Members.
Section 6.
The parties agree that a Committee consisting of three (3) Union and three (3) management personnel
will be appointed to develop a Fire Department -wide physical agility testing program to be submitted to
the Fire Chief for their approval.
Once the physical agility testing program has been mutually agreed upon, the parties agree to initiate
the annual, mandatory, on duty physical testing program between July 1s' and September 30th of each
year. Successful completion of the examination will result in a $300 incentive to be credited to an
employee's Health Savings Account (HSA) in accordance with federal guidelines governing HSA's or in
the employee's deferred compensation account of their choice, subject to the terms and limitations of
the deferred compensation plan. The payments will be credited on the second payroll in October of
each year.
ARTICLE 21 LABOR/MANAGEMENT MEETINGS
Section 1.
The City and the Bargaining Unit recognize the responsibility each have to make full use of the
knowledge, talent and commitment of all who are involved in the delivery of fire services to the citizens
of the City. The City and the Bargaining Unit recognize the benefit to each of exploration and study of
the department to provide the highest standards of service. Towards this end, the City and the
Bargaining Unit agree to create and maintain Labor Relations Meetings, in conjunction with the other
bargaining units recognized by the City, as an active forum for the exploration of mutual concerns.
Section 2.
The City and the Bargaining Units shall use this forum not as a substitute for collective bargaining or as a
mechanism for modifying the Agreement; rather the forum is seen as an adjunct to the collective
bargaining process and as an aide in implementing and maintaining the Agreement. This forum will also
be useful as a place to discuss issues which arise outside of the context of collective bargaining but
which represent impediments to a quality work environment, or which threaten the department's ability
to deliver fire services in the most efficient manner possible. No issue that is the subject of a pending
grievance will be decided in this forum unless mutually agreed to by the City and the Bargaining Units. It
is the expectation of both parties that the free flow of information and the active discussion of common
concerns will positively influence both the decisions made by each party and the chances for acceptance
of those decisions.
Section 3.
Department management and IAFF representatives shall meet at least 6 times per year. The designated
representatives from the City and the Bargaining Units will arrange the time, place and agenda. Other
meetings between the parties can be held anytime by request of either party. Time and arrangement
for such meetings will be set by the designated representatives from the City and the Bargaining Units.
Section 4.
IAFF Contract 3/14/2023 Page 18
The purpose of such meetings shall be to:
a. Discuss the administration of the Agreement;
b. Discuss grievances which have not been processed to the Second Step of the procedure when
such discussions are mutually agreed to by the parties;
C. Notify the Bargaining Units of changes made or contemplated by the City which effect
Bargaining Unit members;
d. Disseminate general information of interest to the parties;
e. Give the Bargaining Unit Representatives the opportunity to share the views of their members
and/or make suggestions on subject of interest to their members, including interpretations of
the Agreement where such discussion may prevent the necessity of filing a grievance.
f. Discuss ways to increase productivity and improve efficiency.
Section 5.
a. For each person selected to represent the Bargaining Unit at the Labor Relations meetings, the
City will consider up to two hours per meeting of such service to be a part of their job duties
when the meeting occurs during the assigned work hours of the representative. However, such
meetings shall not be scheduled so as to result in the payment of overtime for any designated
representative to attend said meeting.
It is further agreed that if a special labor-management meetings have been requested, and
mutually agreed upon, they shall be convened as soon as possible.
ARTICLE 22 WORK RULES
Section 1.
The Bargaining Unit recognizes that the City, in order to carry out its statutory mandates and goals, has
the right to promulgate work rules, regulations, policies, procedures and general orders.
Section 2.
The City agrees that no work rules, regulations or employment policies shall be established that are in
violation of any express terms of this agreement.
Section 3.
Any additions or amendments to the work rules, regulations, policies, procedures and general orders
shall be reduced to writing, posted on the department bulletin boards and copies distributed to
members of the Bargaining Unit five (5) days prior to implementation; however this section does not
limit the right of the City, to meet emergency or operational needs, to implement any work rules or
regulations, policies, or general procedures prior to the conclusion of the five (5) day notification period.
The addition or amendment shall be dated and state its effective date. Each employee shall sign to
acknowledge receipt of same.
ARTICLE 2'3 APPENDICES AND AMENDMENTS
All appendices and amendments to this Agreement shall be numbered (or lettered), dated and signed by
the responsible parties.
IAFF Contract 3/14/2023 Page 19
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The City will provide funds to each fire station on a quarterly basis. These funds will be used by the fire
fighters to purchase staples, condiments and other items used by the members at the station. The
monthly allocation will be dispersed by the Finance Department to the Fire Chief by means of petty
cash. The Fire Chief will then disperse the funds to the officer in charge of each station quarterly based
upon receipt of such funds. The monthly allocation of this allowance will be as follows:
Station #Amount
1 $100
2 $100
3 $100
4 $100
5 $100
ARTICLE 25 SAVINGS CLAUSE
If any provision of this Agreement or the application of such provision should be rendered or declared
invalid by any court or agency action or by reason of any existing or subsequently enacted State or
Federal legislation or regulation, the remaining provisions of this Agreement shall remain in full force
and effect.
ARTICLE 26 GRIEVANCE PROCEDURE
A grievance is defined as any dispute between the City and the Union and/or an employee concerning
the interpretation, application, or compliance with the terms of this Agreement. A working day is
defined as any day City Hall is open for business.
Grievances shall be processed in the following manner:
Union's Grievance Committee shall receive all grievances in writing and shall determine whether or not
a grievance exists.
Step 1.
Within five (5) working days of the receipt of the grievance and if it is determined that a grievance exists,
the Grievance Committee shall present the written grievance to the Fire Chief for adjustment. The
grievance must be presented within ten (10) working days after the occurrence of an event or action
that causes a non -probationary employee to feel aggrieved. No grievance presented after ten (10)
working days will be considered under these procedures. The grievance must state the contract
provisions(s) violated, the relief sought, the facts supporting the grievance, and must be signed by the
aggrieved employee. The Fire Chief shall within ten (10) working days of receipt of the grievance
forward their written response to the Union Grievance Committee.
IAFF Contract 3/14/2023 Page 20
Step 2.
If the grievance is not resolved in Step 1, the Union Grievance Committee shall within five (5) working
days after receiving the written response of the Fire Chief, forward a written appeal to the City
Manager. If necessary, the City Manager may meet with the aggrieved employee and Union
Representative within 10 working days to discuss the grievance. The City Manager shall within ten (10)
working days of the receipt of the appeal hold a meeting with the Union Grievance Committee with the
aggrieved employee present when practicable. The City Manager shall forward their written decision on
the grievance within ten (10) working days of the meeting to the Union Grievance Committee with a
copy to the Union President.
Step 3.
Mediation If the grievance is not resolved at Step 2, and the employee and the Union desire to proceed
with the grievance then the employee and the Union, within ten (10) working days may request
mediation by the Kentucky Department of Labor or any other mutually agreed upon mediator. The
mediator shall have five (5) working days to set a date for the mediation hearing within thirty (30)
working days. The mediator shall attempt to mediate the dispute at the hearing. Should the mediator
fail to resolve the dispute, then either party may request a written advisory opinion from the mediator.
The mediator shall be without power or authority to alter, amend or modify any of the terms of this
Agreement the advisory opinion of the mediator shall be submitted in writing within a reasonable time,
but not later than thirty (30) working days after the date of the hearing. The parties expressly agree that
the City and the Union both have the right to accept or reject the mediator's decision.
Step 4:
If the grievance remains unadjusted, it may then be presented by the Union to the Board of
Commissioners in writing within three working days after the response of the mediator is due. The
written statement of appeal of the grievance shall set forth all the reasons and grounds for the
grievance and the appeal to the Board together with a statement of the relief sought. A copy of all
previous written documents involved in the action shall be attached to the grievance and made a part
thereof. The grievance will be placed on the Commission agenda within three weeks after it is
presented and shall be heard in public session. A vote of three Commissioners will be required to deny
the grievance. The decision of the City Commissioners is final and binding upon the parties, unless said
decision is found to be arbitrary and capricious by a Court of appropriate jurisdiction.
Expenses for the mediator's services in the proceedings shall be borne equally by the City and the Union
provided. However, each party shall be responsible for compensating their own representatives and
witnesses. If either party desires a transcript of the proceedings, it may cause such a record to be made,
but shall bear the cost, unless the transcript is taken by mutual agreement. Each party shall be
responsible for providing their own copy. In the event the mediator requires a verbatim record of the
proceedings, the original transcript shall be borne equally by both parties.
AtZ l Y :LL C VVA(ijL RA f ES
Article 26, Wage Rates, is hereby amended to read as follows:
Section 1.
The parties agree that the employees covered herein will be paid, as set out in Section 2 of this Article.
IAFF Contract 3/14/2023 Page 21
Section 2. Wage rates shall be paid as follows, this includes increases in the base wage and a cost of
living adjustment (COLA) over a three year period effective the first bi-weekly payroll of each year:
(a) Captains, Lieutenants, Firefighters -Relief Driver and Firefighters shall be paid the aforesaid hourly
rates during each weekly period beginning Thursday and ending Wednesday for the first forty (40)
hours of duty, and at one and one-half times said hourly rates for each duty hour in excess of forty (40).
IAFF Contract 3/14/2023 Page 22
Payroll
Payroll
Payroll
July
July
July
COLA 6%
COLA 4%
COLA 3%
Captains
2023
2024
2025
< 10 years
21.96
22.84
23.53
10 years
22.51
23.41
24.12
15 years
23.08
24.00
24.72
20 years
23.66
24.61
25.34
25 years
24.24
25.21
25.97
Lieutenants
< 10 years
19.97
20.77
21.39
10 years
20.47
21.29
21.93
15 years
20.98
21.82
22.47
20 years
21.51
22.37
23.04
25 years
22.05
22.93
23.62
Firefighter
Relief
Driver
2 years
17.69
18.40
18.95
3 years
18.13
18.85
19.42
5 years
18.58
19.33
19.90
10 years
19.05
19.81
20.40
15 years
19.53
20.31
20.92
Firefighter
Appointee
15.18
15.79
16.26
6 months
16.37
17.02
17.53
1 year
16.78
17.45
17.97
3 years
17.19
17.88
18.42
5 years
17.63
18.33
18.88
10 years
18.07
18.80
19.36
15 years
18.52
19.26
19.84
(a) Captains, Lieutenants, Firefighters -Relief Driver and Firefighters shall be paid the aforesaid hourly
rates during each weekly period beginning Thursday and ending Wednesday for the first forty (40)
hours of duty, and at one and one-half times said hourly rates for each duty hour in excess of forty (40).
IAFF Contract 3/14/2023 Page 22
(b)Firefighters appointed to Relief Driver Status will be made by seniority, provided that said firefighters
have passed all associated qualifying testing as stated in department policy, with consultation between
the Fire Chief and the appropriate Captain(s) and final approval by the City Manager.
Section 3.
Based on comparative pay studies, the City may unilaterally increase the wage rate of any rank within
bargaining unit position or classification.
Section 4.
Beginning July 1, 2017, prospective wage increases will correspond to the platoon members' date of hire
anniversary. For conversion to this payment method, step increases will be administered in the
intervening period (from date on the floor anniversary until date of hire anniversary) so as not to cause
an employee to miss a step. Nothing in this section is intended to affect an employee's probationary
period. In the instance where an employee is suspended without pay, their anniversary date will be
adjusted to reflect the interruption in service, delaying their step increase by the length of their
suspension(s).
Section 5.
If during the term of this agreement the City of Paducah implements a negotiated pay increase:
1. Beginning during the course of this Agreement or
2. Simultaneously with this Agreement
For any bargaining unit, and that percentage pay increase is in excess of the amount granted to the
bargaining unit herein, then, in that event, the City of Paducah will simultaneously therein adjust the
bargaining unit wage scale. The aforesaid adjustment shall equal, but not exceed, the differential
between the percentage amount awarded to the bargaining unit herein and the higher percentage
amount granted to any other City bargaining unit.
Section 6.
Each member of the collective bargaining unit shall receive longevity pay as set by the City for all eligible
City employees.
Section 7.
Current members of the Paducah Fire Department's specialty teams defined as: Technical Rescue Team,
Water Rescue Team, and Hazmat Team shall receive additional compensation of forty dollars ($40) per
bi-weekly pay period for specialty skills utilized by the City outside of their regular assignment. Honor
Guard, Peer Support, or other similar skills determined by the Fire Chief shall receive additional
compensation of ten dollars ($10) per bi-weekly pay period for specialty skills utilized by the City outside
of regular assignment.
The maximum compensation for specialty skills an employee shall receive is forty dollars ($40) per bi-
weekly pay period, regardless of how many special skills assignments an employee is performing.
The Fire Chief has the authority to manage the specialty teams and assignments as they see best for the
Department. The Fire Chief has the authority to add and remove members of the specialty teams and
assignments at their discretion.
IAFF Contract 3/14/2023 Page 23
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Unless otherwise provided in this contract the City agrees to continue its present policies in regard to all
benefits of direct monetary value to the employees.
ARTICLE 29 DURATION
Section 1.
The Agreement, when signed by the duly authorized officers of the City and the Union, shall become
effective as of the date of execution, and shall terminate on June 30, 2026. If a new agreement is not
executed, the parties may agree in writing to extend the current agreement for an additional period of
time.
In any event, nothing herein contained shall preclude either party from modifying or changing or
amending its proposals for a new Agreement. The City and Union each have entered into this
Agreement pursuant to duly adopted ordinances and resolutions authorizing same.
Section 2.
Between November 1 and 15, 2025, either party may request in writing that negotiations be opened to
modify or renew this Agreement. Within 10 days of receipt of the request to open negotiations the
parties will meet and schedule up to 5 negotiating meetings to be held between January 2 and March 1,
2026. Failure to reach tentative agreement in this timeframe will result in a forty-five (45) day
suspension of negotiations. On or about April 16 negotiations will resume and if the parties come to an
impasse, either party may request mediation services through the Kentucky Labor Cabinet and the
current Bargaining Agreement will be extended for sixty (60) days
THE REMAINDER OF THIS PAGE IS BLANK
SIGNATURE PAGE
IN WITNESS WHEREOF, the parties have hereunto set their hand this _th day of 12023.
This agreement, if approved by Final Ordinance, shall become effective upon signing.
FOR THE CITY OF PADUCAH,
KENTUCKY:
George P. Bray, Mayor
FOR THE PROFESSIONAL FIRE
FIGHTERS OF PADUCAH, LOCAL
168, INTERNATIONAL ASSOCIATION
OF FIREFIGHTERS:
Nathan Torian, President
IAFF Contract 3/14/2023 Page 24
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Approve the Agreement between the City of Paducah and the Paducah Police Department
Bargaining Unit - S. WILCOX
Category: Ordinance
Background Information:
Staff Work By: Stefanie Wilcox
Presentation By: Stefanie Wilcox
The City of Paducah and
The Paducah Police Department Bargaining Unit
Summary Contract Changes
Article 1— Clothing Allowance
• An increase for new -hire initial clothing allowance from $1,000 to $1,500.
• An increase to uniformed clothing allowance from $900 to $1,200.
• An increase to non -uniformed clothing allowance from $1,000 to $1,300, paid in 2 equal installments.
Article 9 — Disciplinary Procedures
• Correcting typo -o
Article 11— Bargaining Unit Use of City Email
• This article was previously called Bulletin Board and has been updated to remove language related to
the bulletin board and allowing the bargaining unit to use the City email system in place of the bulletin
board.
Article 13 — Shift Assignment
• A request for an assignment change must be received by the supervisor on or before the first day of
the shift bidding process. Shift bidding will begin on October Ist and April Ist each year.
• Upon contact an officer has two hours to respond to their shift bid before moving on to the next
person.
• A Sergeant displaced for training purposes with be restored to their position at the end of the
training period.
Article 14 — Health and Safety
• The current POPS test at the time of testing will be the standard requirement each year.
• The payments for successful completion will be credited to their choice of Health Savings account or
Deferred Compensation account. It will be credited in the month of July.
Article 17 — Wage Rates
• Cost of living adjustments (COLAS) will be as follows - FY24 6%, FY25 4%, FY26 3%. No increases
to the base rates were provided.
• Specialty pay will be increase by $10 per bi-weekly pay period. Drug Recognition Expert was
removed, Honor Guard and Language Translator were added.
• Certified Training Officer pay was increased from $1.00 to $1.25 per hour.
• Detective Pay was increased from $1.25 to $1.50 per hour, detective on-call weekend pay was
increased for the designated officer to receive two hour of overtime per day.
• Shift differential for starting after 1 pm was changed from $0.25 to $0.50, and for starting after 6:00
pm from $0.50 to $1.00.
• The wage rate table was updated to include rates with the corresponding COLA's.
• Each member of the collective bargaining unit will receive longevity pay as set forth by City
Policy.
Article 20 — Holidays
• Juneteenth was added to the contract.
Letter of Understanding —
• Contractual off-duty employment rates will change to $60 per hour, and $100 per hour for holidays.
Educational Incentive —
• The City agrees to update City Ordinance pertaining to educational incentives to match the following:
Degree Current Annual Amount
New Annual Amount
Associates $600
$900
Bachelors $900
$1,350
Masters $1,200
$1,800
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation:
Attachments:
1. ORD - PD contract -bargaining unit - 2023-2026
2. FOP Contract 2023 FINAL
ORDINANCE NO. 2023 -
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF PADUCAH AND THE
PADUCAH POLICE DEPARTMENT BARGAINING UNIT
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the Mayor is hereby authorized to execute an
agreement and other associated documents between the City of Paducah and the Paducah
Police Department Bargaining Unit.
June 30, 2026.
SECTION 2. This Agreement shall be effective from July 1, 2023, to
SECTION 3. This Ordinance shall be read on two separate days and will
become effective upon summary publication pursuant to KRS Chapter 424.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, March 28, 2023
Adopted by the Board of Commissioners,
Recorded by Lindsay Parish, City Clerk,
Published in The Paducah Sun,
\ord\police\contract-bargaining unit 2023-2026
AGREEMENT
BETWEEN
THE CITY OF PADUCAH
AND
THE PADUCAH POLICE DEPARTMENT
BARGAINING UNIT
July 1, 2023 to June 30, 2026
Table of Contents
Agreement.............................................................................................................................................
ARTICLE 1. DEFINITIONS...............................................................................................................
ARTICLE 2. RECOGNITION............................................................................................................
ARTICLE 3. MEMBERSHIP AND DUES DEDUCTION.......................................................................
ARTICLE 4. NON-DISCRIMINATION..............................................................................................
ARTICLE 5. MANAGEMENT RIGHTS..............................................................................................
ARTICLE 6. PUBLIC OBLIGATION...................................................................................................
ARTICLE 7. GRIEVANCE PROCEDURE............................................................................................
ARTICLE 8. LABOR RELATIONS MEETINGS....................................................................................
ARTICLE 9. DISCIPLINARY PROCEDURES.......................................................................................
ARTICLE 10. WORK RULES..............................................................................................................
ARTICLE 11. BARGAINING UNIT USE OF CITY EMAIL......................................................................
ARTICLE 12. SENIORITY..................................................................................................................
ARTICLE 13. SHIFT ASSIGNMENT....................................................................................................
ARTICLE 14. HEALTH AND SAFETY..................................................................................................
ARTICLE 15. WAIVER IN EMERGENCY............................................................................................
ARTICLE 16. WORK WEEK & OVERTIME.........................................................................................
ARTICLE 17 WAGE RATES.............................................................................................................
ARTICLE 18 CLOTHING ALLOWANCE............................................................................................
ARTICLE 19 VACATIONS................................................................................................................
ARTICLE 20 HOLIDAYS..................................................................................................................
ARTICLE 21 SICK LEAVE.................................................................................................................
ARTICLE 22 MILITARY LEAVE........................................................................................................
ARTICLE 23 HEALTH INSURANCE..................................................................................................
ARTICLE 24 LIFE INSURANCE........................................................................................................
ARTICLE 25 LIABILITY INSURANCE................................................................................................
ARTICLE 26 STATUS OF BARGAINING COMMITTEE MEMBERS WHILE BARGAINING ..................
ARTICLE 27 SEVERABILITY............................................................................................................
ARTICLE 28 DURATION.................................................................................................................
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FOP Contract 4/11/2023 Page 1
Agreement
THIS AGREEMENT is made and entered into on the 1st day of July, 2023 by and between the City of
Paducah, hereinafter referred to as "City" or "Employer" and the Paducah Police Department Bargaining
Unit, hereinafter referred to as "Unit" or "Bargaining Unit" organized under the auspices of Jackson
Purchase Lodge 15 of the Fraternal Order of Police, hereinafter referred to as the "Bargaining Unit."
WITNESSETH
WHEREAS, the City and the Bargaining Unit have met and conferred, and the parties hereto have agreed
to maintain and promote harmonious relations between the City and the Bargaining Unit, and that in
order to produce effective and progressive public protection, they have agreed as follows:
/:1 "am ton amp] D1IILIIIN OUR
Section 1. The parties agree that whenever in this Agreement, terms such as police officer,
employee of the police department, employees, or members of the Bargaining Unit are used; the term
refers only to those persons expressly included in the Bargaining Unit as set out in Article 2. Recognition,
and further, this Agreement in no manner whatsoever has any effect on the wages, hours, and working
conditions of other City personnel whether they be employees of the police department or elsewhere
within the City.
Section 2. The parties further agree that whenever in this Agreement, the term "City" is used, the
term refers to whomever the executive authority of the City has designated to exercise the rights to
discharge the obligation in question.
Section 3. The parties further agree that all references in this Agreement designate both sexes,
and wherever the male gender is used, it shall be construed to include male and female employees.
ARTICLE 2. RECOGNITION
The City hereby recognizes the Bargaining Unit as the exclusive collective bargaining representative for
all employees of the police department of the City of Paducah who hold the rank of police officer or
sergeant. The term employee shall not include any employee of the police department who is not
included in the above and specifically excludes persons holding the rank of captain, assistant chief, chief
of police, non -sworn personnel and probationary candidates for the police department. A candidate is
on probation until he has actually worked 12 months after completing the Police Training Officer "PTO"
program.
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Section 1. Employees of the Bargaining Unit, on the effective date of this agreement or employed
thereafter, shall have the option of becoming members of the Bargaining Unit after he/she has actually
worked 12 months since completing the PTO program. Eligible persons who wish to become Members
of the Bargaining Unit must affirmatively request membership in writing. Membership in the Bargaining
Unit is not compulsory. Members have the right to join or not join and neither party shall exert pressure
or discriminate against a Member regarding such matters.
FOP Contract 4/11/2023 Page 2
Bargaining Unit Membership dues, shall be deducted monthly in an amount certified by the Lodge only
if the Member has signed a payroll deduction authorization. Members wishing to revoke their
Bargaining Unit Membership must notify the Bargaining Unit, and the Paducah City HR Director
expressly and individually in writing.
Section 2. The Unit shall hold the City harmless against any and all claims, demands, suits or other
forms of liability that arise out of or by reason with action taken by the City in reliance upon employee
payroll deduction authorization forms submitted by the Bargaining Unit to the City.
Section 3. The City shall provide each member of the Bargaining Unit Executive Committee with a
copy of this Agreement and the Unit agrees to provide the City with a roster of the names of its
Executive Committee, their addresses, and telephone numbers. The Union also agrees to notify, in
writing, the City within five (5) days of the day that any change in the members of the Executive
Committee occurs.
AR'T'ICLE 44. NON-DISCRIMINATION
Section 1. The City agrees not to discriminate against any employee who elects to be a member of
the Fraternal Order of Police who participate in legal Bargaining Unit activities under this Agreement
Section 2. The Bargaining Unit agrees not to discriminate against any employee who elects not to
be a member of the Fraternal Order of Police or refrains from Bargaining Unit Activities.
ARTICLES. MANAGEMENT RIGHTS
Section 1. Except as expressly modified by a specific provision of this Agreement, the City retains
its sole and exclusive rights to operate and manage its affairs in all respects. The exclusive rights of the
City which are not abridged by this Agreement include, but are not limited to, hire and to be the sole
judge of qualifications of applicants. The City has the sole right to direct the work force; to discipline or
discharge for just cause; to establish, maintain, and modify departmental rules and procedures; to layoff
and recall; to be the judge of whom to promote and the methods and procedures for promotions; to
assign work, to transfer employees from one station to another in a manner most advantageous to the
City; to contract and to subcontract with outside contractors; to establish, modify or change manning of
equipment, amount of equipment in the fleet, etc.; the right to direct members of the police
department, including the right to hire, promote, or transfer any employee; the right to organize and
reorganize the police department in any manner permitted by law including the size of the police
department and the determination of job classifications; the right to determine the method and
frequency of pay, the allocation of assignment of work to employees within the police department in a
manner most advantageous to the City; to introduce new, improved or different methods or techniques
of operation or to change existing methods and techniques of operation; to establish basic and in-
service training programs and requirements of upgrading the skills of employees with adequate training;
to determine the location, methods, means and personnel by which operations are to be conducted; to
establish, implement and maintain an internal security practice; to schedule overtime, vacations, days -
off and holidays off; to determine rank based upon the duties assigned; and to take whatever actions
may be necessary to carry out the mission of the City in dire emergency situations
FOP Contract 4/11/2023 Page 3
Section2. Failure by the City to exercise any of its rights shall not constitute a waiver of that right.
Section 1. The City and the Bargaining Unit recognize that a strike would create a clear and present
danger to the health and safety of the public, and inasmuch as this Agreement provides mechanisms for
the orderly resolution of grievances, the City and the Bargaining Unit recognize their mutual
responsibility to provide uninterrupted services to the citizens of Paducah.
Section 2. Nothing in this Article shall be constructed to limit or abridge either party's right to seek
available remedies provided by law to deal with any unauthorized or unlawful activities as provided in
this Article.
Section 1. A grievance is defined as a dispute between the City and the Bargaining Unit and/or
employee concerning the interpretation, application or compliance with the terms of this Agreement.
Grievances may only be filed by the executive committee of the bargaining unit. Executive members are
President, Vice President, Treasurer, Secretary, and Second Vice President. Grievances must be signed
by at least two (2) members of the executive board. Grievances will be presented on a standard
Grievance form to the shift or group commander and, if not resolved after contract review and
discussion, shall be sent to the Chief of Police via the chain of command with signatures of all parties
involved. Prior to filing a formal grievance under these procedures, an employee who feels he has been
aggrieved may request a conference with the command officer in charge of his shift or division. For
purposes of this Article "command officer" is defined as a superior officer holding the rank of
Sergeant/Captain. Matters involving the just nature, appropriateness or severity of discipline or
corrective action are not subject to the grievance procedure contained herein, but may be appealed
pursuant to statute. Grievances alleging violation of the Policemen's Bill of Rights shall be appealable to
the grievance procedure through the Third Step only. Time limits set forth herein may be extended by
mutual agreement of the parties, which agreement shall be in writing.
The parties agree that any disciplinary action the City takes which is covered by KRS 95 will not be
subject to the Grievance Procedure. The parties further agree the City retains the right to take
disciplinary action other than that which is provided for in KRS 95 and such action is not subject to the
requirements of that statute. Further, an employee may voluntarily accept discipline, discharge,
demotion, etc., in lieu of having charges preferred against him under the provisions of KRS 95.
Section 2. Grievances shall be processed in the following manner:
a. FIRST STEP: Within fifteen (15) working days after the occurrence of an event or action
which causes an employee to feel that he has been aggrieved, the Executive Committee shall present
the grievance, in writing, to the command officer in charge of the aggrieved employees shift or division
(a fifteen day extension will be granted upon written request to explain the need for extension). The
grievance must state the contract provision(s) violated, the relief sought, the facts supporting the
grievance and must be signed by the aggrieved employee or it will be barred from consideration. If the
matter is not satisfactorily settled within five (5) working days, the grievance shall move to the Second
Step. No grievance presented after ten (10) working days will be considered under these procedures. If
FOP Contract 4/11/2023 Page 4
the shift commander determines that he can take no action on the grievance he will immediately
forward it to the Chief of Police for Step 2. Any member of the bargaining unit who has a grievance
arising out of his employment with the City, which is not grievable under the grievance procedure of this
contract, may use the Human Resources -43 Employee Concerns administrative policy provided for all
City employees.
b. SECOND STEP: The employee shall present the grievance, in writing, to the Chief of Police,
within two (2) working days of the Step 1 response. If the matter is not satisfactorily settled within ten
(10) working days, the grievance shall move to the Third Step. If the Chief of Police determines that he
can take no action on the grievance, he will immediately forward it to the City Manager for Step 3.
c. THIRD STEP: If the grievance is not settled at Step 2, the Chief of Police shall submit the
grievance to the office of the City Manager within five (5) working days after receipt from Step 1. If
necessary, the City Manager may meet with the aggrieved employee and Union Representative within
fifteen (15) working days to discuss the grievance. The City Manager will answer in writing within fifteen
(15) working days of receipt of the grievance (or any meeting to discuss the grievance); whichever is
later. City Manager shall submit grievance and a copy of his response to the Mayor and Commission
within fifteen (15) days for their information. City Manager shall send the bargaining unit president a
copy of his response.
Section 3. FOURTH STEP: In grievances concerning the interpretation, application or compliance
with the terms of this Agreement, if the grievance is not resolved in the above manner, the Bargaining
Unit may request mediation through the Kentucky Labor Cabinet, Division of Employment Standards and
Mediation or any other mutually agreed upon mediator in the following manner.
a. Within 10 calendar days of the City Manager's ruling the Bargaining Unit may petition the
Kentucky Labor Cabinet, Division of Employment Standards and Mediation, to initiate mediation, and
shall simultaneously notify the City of its intent to seek mediation of an unresolved grievance.
b. The representatives of the parties (the Bargaining Unit and the City) shall schedule a pre -
mediation meeting to be held within fourteen (14) calendar days after notification of a request to
mediate. The parties shall attempt to settle the grievance and, if it cannot be settled, shall attempt to
draft an agreed upon submission statement. If the parties are unable to agree upon a submission
statement, the mediator shall frame the issue or issues to be decided.
C. The representatives of the parties shall meet with the mediator. At the conclusion of the
meeting, if the issue is not resolved, the mediator may choose to prepare a report and/or
recommendation for submission to the City Commission.
d. The costs and fees of the mediator shall be borne equally by the parties. The fees of a court
reporter shall be paid by the party asking for one; such fees shall be split equally if both parties desire a
reporter or request a transcript.
Section 4. FIFTH STEP: If the grievance remains unadjusted, it may then be presented by the Union
to the Board of Commissioners in writing within three working days after the response of the mediator.
The written statement of appeal of the grievance shall set forth all the reasons and grounds for the
grievance and the appeal to the Board together with a statement of the relief sought. A copy of all
previous written documents involved in the action shall be attached to the grievance and made a part
FOP Contract 4/11/2023 Page 5
thereof. The grievance will be placed on the Commission agenda within three weeks after it is
presented and shall be heard in public session. A vote of three Commissioners will be required to deny
the grievance. The decision of the City Commissioners is final and binding upon the parties, unless said
decision is found to be arbitrary and capricious by a Court of appropriate jurisdiction.
Section 5. Working Days Defined -- Whenever in these procedures the term "working days" is
used, it shall refer to the working days of the person with whom action is required, whether the grievant
or the person responsible for responding to the grievance.
Section 6. Grievances may be represented by an employee representative of the Bargaining Unit at
any step of the grievance procedure, and may be represented by an attorney at any proceeding
beginning with the Third Step of the grievance procedure.
Section 7. Failure by the Bargaining Unit or any of its members to exercise any of their rights as
specified by an express provision of this Agreement shall not constitute a waiver of that right provided a
grievance exercising that right is filed within the time limits outlined herein.
Section 8. Failure by the City to answer a grievance within the time period prescribed in Steps 1, 2,
and 3 shall constitute a denial of the grievance.
ARTICLE 8. LABOR RELATIONS MEETINGS
Section 1. The City and the Bargaining Unit recognize the responsibility each have to make full use
of the knowledge, talent and commitment of all who are involved in the delivery of police services to the
citizens of the City. The City and the Bargaining Unit recognize the benefit to each of exploration and
study of the department to provide the highest standards of service. Towards this end the City and the
Bargaining Unit agree to create and maintain Labor Relations Meetings, in conjunction with the other
bargaining units recognized by the City, as an active forum for the exploration of mutual concerns.
Section 2. The City and the Bargaining Units shall use this forum not as a substitute for collective
bargaining nor as a mechanism for modifying the Agreement; rather the forum is seen as an adjunct to
the collective bargaining process and as an aide in implementing and maintaining the Agreement. This
forum will also be useful as a place to discuss issues which arise outside of the context of collective
bargaining but which represent impediments to a quality work environment, or which threaten the
department's ability to deliver police services in the most efficient manner possible. No issue which is
the subject of a pending grievance will be decided in this forum unless mutually agreed to by the City
and the Bargaining Units. It is the expectation of both parties that the free flow of information and the
active discussion of common concerns will positively influence both the decisions made by each party
and the chances for acceptance of those decisions.
Section 3. Department management and Bargaining Unit representatives shall meet at least 4
times per year. The time, place and agenda will be arranged by the designated representatives from the
City and the Bargaining Units. Other meetings between the parties can be held anytime by request of
either party. Time and arrangement for such meetings will be set by the designated representatives
from the City and the Bargaining Units.
Section 4. The purpose of such meeting shall be to:
FOP Contract 4/11/2023 Page 6
Discuss the administration of the Agreement.
Discuss grievances which have not been processed to the Third Step of the procedure
when such discussions are mutually agreed to by the parties.
C. Notify the Bargaining Unit of changes made or contemplated by the City, which effect
Bargaining Unit members.
Disseminate general information of interest to the parties.
e. Give the Bargaining Unit representatives the opportunity to share the views of their
members and/or make suggestions on subjects of interest to their members, including interpretations of
the Agreement where such discussion may prevent the necessity of filing a grievance.
Discuss ways to increase productivity and improve efficiency.
Section 5.
a. For each person selected to represent the Bargaining Unit at the Labor Relations
meetings, the City will consider up to two hours per meeting of such service to be a part of his or her job
duties when the meeting occurs during the assigned work hours of the representatives. However, such
meetings shall not be scheduled so as to result in the payment of overtime for any designated
representative to attend said meeting.
b. It is further agreed that if special labor-management meetings have been requested,
and mutually agreed upon, they shall be convened as soon as possible.
ARTICLE 9. DISCIPLINARY PROCEDURES
Section 1. When an officer is to be disciplined or interviewed in relation to possible discipline he
will be allowed, if he requests, to have a witness of his choosing to be present. Such a request may not
delay the proceedings by more than two hours. Interviews or interrogation relating to criminal or
administrative misconduct shall be in accordance with the Commonwealth of Kentucky Statutes 95,
generally referred to as the Policemen's Bill of Rights. Discussions held solely for the purpose of
instruction or corrective actions when no documented disciplinary action is contemplated, are not
covered. A disciplinary action proceeding shall be distinguished from an investigative fact gathering
meeting.
Section 2. Employees will receive a copy of all documented disciplinary action placed in their file at
the time of the discipline and each employee will sign the disciplinary action upon receipt. In cases
where the employee's signature on the disciplinary documentation only indicates the employee's
receipt of the document, the employee may note that his signature indicates, "I have received but do
not necessarily agree with this document."
FOP Contract 4/11/2023 Page 7
41"19to4DR11�WTffl9114:1111Dki
Section 1. The Bargaining Unit recognizes that the City, in order to carry out its statutory mandates
and goals, has the right to promulgate work rules, regulations, policies, procedures and general orders.
Section 2. The City agrees that no work rules, regulations or employment policies shall be
established that are in violation of any express terms of this Agreement.
Section 3. Any additions or amendments to the work rules, regulations, policies, procedures and
general orders shall be reduced to writing, posted on the department bulletin boards and copies
distributed to members of the Bargaining Unit five (5) days prior to implementation; however this
section does not limit the right of the City, to meet emergency or operational needs, to implement any
work rules or regulations, policies, or general procedures prior to the conclusion of the five (5) day
notification period. The addition or amendment will be dated and state its effective date. Each
employee shall sign to acknowledge receipt of same.
ARTICLE 11. BARGAINING UNIT USE OF CITY EMAIL
The President of the Union or his designee may use the City E -Mail system to disseminate information to
Bargaining Unit employees provided a copy of the distributed material is furnished to the Chief of Police
and all Information Systems policy guidelines are followed. It is understood that no material may be
distributed at any time which contain the following:
(a) personal attacks upon any member or any other employee;
(b) scandalous, scurrilous or derogatory attacks upon the City, or any other governmental units
or officials;
(c) attacks on any employee organization, regardless of whether the organization has local
membership; and,
(d) attacks on and/or favorable comments regarding a candidate for public office.
/:1 "191114 Dfllv�=jDh1 [UI'll 1614
Seniority by time in Grade per rank will be the basis for shift preference, vacation, and days off
assignments, provided however, that the City has the right to preclude any one shift from being staffed
by police officers, 50% of whom have less than three (3) years' experience with the Paducah Police
Department.
ARTICLE 13. SHIFT ASSIGNMENT
Section 1. The City will use a bid book process. Shift assignments will be for six (6) months. A
request for assignment change must be received by your supervisor before October 1". The first bid
process will begin on October 1", with the posting of the change by October 15t". Upon contact, each
officer will have a maximum of two (2) hours to decide on their shift bid before it moves to the next
person. The effective date of the new shift assignments will be the first Thursday corresponding with
the first full pay period in January of the following year. For the second bid process, a request for
assignment change must be received by your supervisor before April 1". The second process will begin
FOP Contract 4/11/2023 Page 8
on April 1" with the posting of the change by April 15 with the effective date to be the first Thursday
corresponding with the first full pay period in July of the same year. Employees on corrective action
assignment will be permitted to participate in the bid process if corrective action is scheduled to end by
January 31 for the first bid process, or July 31st for the second bid process.
It is recognized that from time to time it is necessary in the interest of the operation of Police
Department to make shift or unit reassignments as a result of vacancies in the ranks, temporary
absences, training, community events, specialized assignments, or emergency circumstances which
require adjustments in the shift structure. Such requirements shall be made when practical on the basis
of seniority and shall be grievable under the terms of the grievance procedure.
b. It is further recognized that it may become necessary to reassign an individual Bargaining Unit
member to another shift for corrective or retraining purposes for a period not to exceed six (6) months.
The reasons for a shift reassignment shall be provided in writing to the member at the time of the
reassignment also listing any prior corrective measures attempted. Such reassignment shall not be
arbitrary and shall be grievable under the terms of the grievance procedure. Grievances involving such
shift reassignment shall be filed directly with the Chief of Police at Step 2.
In the event a permanent (3 months or longer) vacancy occurs on a shift then employees on that
same shift may exercise their seniority for preference of the vacant days -off schedule. Employees on
corrective action or retraining assignment will be considered least in seniority for this preference and no
more than two (2) officers per shift will be assigned for retraining or corrective action.
d. The parties agree that hardship and emergency cases will be handled on an individual basis. An
employee should notify the shift or unit commander to initiate any special consideration.
Section 2. When vacancies within the Sergeant position are to be filled, such vacancies may be filled by
the Chief of Police for training purposes for the newly appointed Sergeant for a period up to six months.
The displaced Sergeant, as a result of this training assignment, shall be restored to his shift at the end of
the training period.
FallWY[o4a Ell �Ml921DrAONO2RAWIIsly.1IVA11'1
Section 1. It is agreed that safety is a prime concern and responsibility of the City, the employees
and the Bargaining Unit. In this regard:
a. The City agrees to provide safe working conditions and equipment for members of the
Bargaining Unit in conformance with minimum standards of applicable law.
b. Employees and the Bargaining Unit accept the responsibility to follow all safety rules and safe
working methods of the City. Employees shall report unsafe working conditions to their supervisors as
soon as any unsafe working condition is known.
C. The City and the Bargaining Unit shall consider and discuss safety and health related matters
and explore ideas for improving safety at the regularly scheduled Labor Relations meetings. Such
matters will not be subject to the grievance procedure contained herein.
FOP Contract 4/11/2023 Page 9
Section 2. The City and the Bargaining Unit recognize the Employer's right to require employees to
participate in physical agility testing to determine the individual's ability to perform the physical
requirements necessary for the duty position.
The parties agree to initiate an annual, voluntary, on duty physical testing program to be implemented
in the first half of each calendar year. Those employees successfully completing the current Police
Officer Professional Standards "POPS" test level will be rewarded with a $250 incentive. The current
POPS testing requirements will be the standard. The payments will be credited to an employee's Health
Savings Account (HSA) in accordance with federal guidelines governing HSA's or in the employee's
deferred compensation account of their choice, subject to the terms and limitations of the deferred
compensation plan, in July of each year.
ARTICLE 15. WAIVER IN EMERGENCY
Section 1. In cases of emergency declared by the President of the United States, the Governor of
the Commonwealth of Kentucky, the Mayor of the City of Paducah, or the Federal or State Legislature,
such as acts of God or civil disorder the following conditions of this Agreement may be temporarily
suspended by the City:
time limits for the processing of grievances; and,
b. all agreements relating to the assignment of employees for the duration of the emergency
period only.
An emergency declared by the Mayor, as used in this Article, includes only those situations which
prevent the normal day-to-day operations of the City.
Section 2. Upon the termination of the emergency grievances filed prior to the emergency shall be
processed in accordance with the provisions outlined in the grievance procedure of this Agreement and
shall proceed from the point in the grievance procedure to which the grievance(s) had properly
progressed, prior to the emergency.
ARTICLE 16. WORK WEEK & OVERTIME
Section 1. The normal workweek for members of the Bargaining Unit shall be 40 hours per week.
Section 2. All hours worked in excess of forty (40) hours per week shall be compensated at the rate
of one and one-half times the employee's regular straight time hourly rate. For purposes of this section
"hours worked" shall only include hours for which the employee performs services for the Employer,
paid holiday leave and vacation leave.
Section 3. In the event an officer reporting for his regular duty is given an assignment prior to the
normal commencement time of his shift, the officer shall be considered to be in an on -duty status, with
such time being compensable. However, with the approval of the shift commander or superior officer
the officer may elect to take an equivalent compensatory time at the end of the shift in lieu of payment.
FOP Contract 4/11/2023 Page 10
Section 4. The officer working the overtime may request his shift commander to allow him to take
compensatory time in lieu of payment for actual time worked, but if granted, must be taken within the
same work week.
Section 5. Officers shall receive a minimum of two (2) hours' time for court appearance and four
(4) hours minimum time for call -out time at the appropriate rate of pay when the officer is required to
report for court appearance or is required to report for duty outside of his regularly scheduled work
shift. Call -out time which starts prior to the regular shift and continues into the employee's regular shift
or time worked immediately following the regular shift shall not be eligible for the minimum. Call out
time shall be defined as that period of time other than his regular work schedule when an officer is
required to perform in his capacity as a police officer under instruction of a superior officer. The two (2)
hour minimum shall apply to mandatory staff meetings and staff training when scheduled outside of the
regularly scheduled work shift.
Section 6. It is further recognized that from time to time normal shift and hour assignments may
be temporarily reassigned for training purposes or other legitimate police functions. Under such
circumstances, the 40 -hour rule will continue to apply.
Section 7. "Required Court Time" outside the regular schedule of an employee will be calculated
on an overtime basis and shall include lunch breaks that occur during the required court time. If court
time occurs as a part of the officer's regular shift, overtime will not be paid.
Section 8. Members of the Bargaining Unit will be allowed to exchange duty with other qualified
officers up to twelve (12) times per year per City policy as in effect at the time of the exchange.
However, no exchange will be permitted if it interferes with the ability of the department to perform
special functions or training requirements.
Section 9. Retired officers who are subpoenaed by the Commonwealth Attorney to Circuit Court to
testify regarding Paducah Police Department cases they worked will be paid a $40 per day witness fee.
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Section 1. Effective July 1, 2023, the members of the Bargaining Unit will receive a 6% wage
increase, 4% and 3.0% July 1, 2024 and July 1, 2025 respectively. Actual increases will take effect on the
first day of the pay period coincident with or following the effective date of the increase.
Section 2. Police officers with specialty skills utilized by the department outside of their regular
assignment, such as: Bomb Technician, K-9, SWAT, Accident Reconstructionist, Hostage Negotiator,
Honor Guard, Language Translator, or similar special assignment shall receive additional compensation
of fifty dollars ($50) per bi-weekly pay period. Such "special assignments" shall be made by the Chief of
Police and additional compensation shall not be effective until after thirty (30) days of such assignment.
Special duty pay shall be discontinued upon reassignment of a police officer to duties other than Bomb
Technician, K-9, SWAT, Accident Reconstructionist, Hostage Negotiator, Honor Guard, and Language
Translator, or similar special assignment.
FOP Contract 4/11/2023 Page 11
Certified Police Training Officer (PTO), Police Training Supervisor (PTS), and Police Training Coordinator
(PTC) assigned another officer or recruit shall receive overtime pay as appropriate for hours that are
required outside of the regular work schedule to complete work related to the assigned officer/recruit.
The actual hourly rate of this classification of employee is $1.25/hour higher than that shown in the
wage rate schedule below.
Police Officers assigned to Investigation duties as a Detective shall receive overtime pay as appropriate
for hours that are required outside of the regular work schedule to complete work related to their
assignment. The designated -on call detective shall receive one (1) hour overtime per day during on-call
status Monday — Friday and two (2) hours overtime per day during on-call status Saturday — Sunday.
The actual hourly rate of this classification of employee is $1.50/hour higher than that shown in the
Wage Rate Schedule below.
The Chief of Police with the approval of the City Manager may designate other special duty assignments
and pay as deemed appropriate.
Section 3. Based on comparative pay studies, the City may unilaterally increase the wage rate of
any bargaining unit position or classification.
Section 4. If during the term of this Agreement, the City negotiates and implements a percentage
pay increase for any bargaining unit therein, then, in that event, the City will simultaneously therein
adjust the bargaining unit wage scale in this Agreement unless the increase for another bargaining unit
is a "catch-up" for a previously deferred pay increase and the "catch-up" is the only reason for the
difference. The aforesaid adjustment shall equal, but not exceed, the differential between the
percentage amount awarded to the bargaining unit herein and the higher percentage amount granted
to any other City Bargaining Unit.
Section 5. Members of the bargaining unit will be paid a shift differential for those employees
regularly assigned to one of the following shifts: The shift differential for officers whose duty shift
begins at or after 1:00 p.m. will be $.50/hour; the shift differential for officers whose duty shift begins at
or after 6:00 p.m. will be $1.00/hour. The actual hourly rate for officers receiving shift differential pay is
higher than that shown in the Wage Rate Schedule below.
Section 6. Contingent upon approval of the City Manager and the Chief of Police, a newly hired
employee may be given service credit for pay purposes only for previous law enforcement experience.
The maximum credit will be ten (10) years of full service the new employee brings to the department
from a previous employer. Such previous service will have to be from employment that would be
considered beneficial to the City's current requirements for police officers' and at least equivalent to
that of a current employee with the same amount of service with the department.
Section 7. Effective July 1, 2023 wage rates shall be paid as follows, this includes increases in the
base wage and a cost of living adjustment (COLA) over a three-year period effective the first bi-weekly
pay period in July of each year. Effective July 1, 2020, members of the bargaining unit will receive a
one-time placement in the following pay ranges based on their years of service on July 1, 2020.
Years of Service Position in New Range
FOP Contract 4/11/2023 Page 12
2
- 3 Years
3 Years
4
- 5 Years
5 Years
6 -
10 Years
10 Years
11-
15 Years
15 Years
16
- 20 Years
20 Years
21-
25 Years
25 Years
Members of the bargaining unit will follow the wage rate table accordingly thereafter. Wage rates shall
be paid as follows:
Position
SERGEANT
23 -Jul
24 -Jul
25 -Jul
5 Years
33.18
34.51
35.54
10 Years
34.84
36.24
37.32
15 Years
36.58
38.04
39.19
20 Years
38.41
39.95
41.15
25+ Years
40.33
41.95
43.20
Position
POLICE
Jul -23
Jul -24
Jul -25
OFFICERS
1 Years
26.36
27.42
28.24
3 Years
27.74
28.85
29.72
5 Years
29.12
30.28
31.19
10 Years
30.58
31.80
32.76
15 Years
32.11
33.39
34.39
20 Years
33.72
35.07
36.12
25 Years
35.40
36.82
37.92
Section 8. Each member of the collective bargaining unit shall receive longevity pay as set by the
City for all eligible City employees.
ARTICLE 18 CLOTHING ALLOWANCE
Section 1. The City shall determine the appropriate uniform and equipment to be worn by
Bargaining Unit members who shall be required to be in proper uniform upon reporting for duty.
Section 2. All probationary candidates in positions included in the Bargaining Unit shall receive an
initial clothing allowance of one thousand five hundred dollars ($1,500) and in the event such member
shall fail to serve in the department for more than one (1) year, all clothing purchased with the initial
clothing allowance shall be returned to the department.
FOP Contract 4/11/2023 Page 13
Section 3. The Department shall furnish all leather items of equipment, except shoes, which items
shall remain the property of the department and shall be returned to the department upon the
departure of a member from the department for any reason other than retirement.
Section 4. The City shall establish a credit/vendor or commissary system for employee purchases
of clothing during the term of this agreement. A one thousand two hundred dollars ($1200 vendor
credit per officer is to be distributed the 1st day of January and each subsequent year during the term of
this Agreement. The officer may use his credit at any time during the year to and may carry over any
unused amounts to the next year. All non -uniformed personnel covered by the Bargaining Unit
agreement shall receive one thousand three hundred dollars ($1,300) per year allocated in two
installments of four hundred fifty dollars ($450) on the second payday in February and four hundred fifty
dollars ($450) on the second payday in June each year of the contract, with the remaining four hundred
dollars ($400) to be deposited into the vendor credit system in the same manner as uniformed officers.
Such disbursement shall be subject to all required withholdings per State and Federal law.
Section 5. Each Bargaining Unit member shall be issued a soft body armor vest at time of initial
employment at no cost to the employee. Body armor vests and carriers issued by the City will be
replaced at no cost to the employee in accordance with the manufacturer's specifications. The use of
such vests will be in accordance with Departmental Policy. Vests will be returned to the City upon
replacement or upon the employee's termination of employment.
Section 6. Any official clothing or equipment damaged while on duty will be replaced at no
expense to the officer.
Section 7. The City shall continue to issue each member of the Bargaining Unit a handgun which
shall remain the property of the City.
Section 8. At any time, the Chief of Police initiates a mandatory change in a Bargaining Unit
employee's uniform, then the City agrees to purchase the first set. Other changes will generally require
six (6) months advance notice and as far as practical comply with the January distribution of credit.
FallWYton a 0WO
All employees of the police department shall receive vacation time as follows:
During the first nine (9) years of employment, vacation time shall accrue per pay period for a
total of 120 hours per year.
At the beginning of the tenth year, vacation time shall accrue per pay period for a total of 160 hours per
year.
At the beginning of the fifteenth year, vacation time shall accrue per pay period for a total of 200 hours
per year.
At the beginning of the twentieth year, vacation time shall accrue per pay period for a total of 240 hours
per year.
FOP Contract 4/11/2023 Page 14
Each member may accrue up to a maximum of 400 hours of vacation at any one time. Absence for a
fraction or part of a day that is chargeable to vacation in accordance with the provisions of this article
shall be charged proportionately in an amount not smaller than one (1) hour increments.
No vacation leave shall be credited to any employee until such time as he has worked for the City for six
(6) consecutive months, after which time vacation leave shall be credited from the date of employment.
ARTICLE 20 HOLIDAYS
Section 1. The following days during each calendar year are hereby designated as holidays on
which all City employees, with the exception of the police department personnel, will be granted a
holiday:
New Year's Day (January 1)
Martin Luther King Jr. Day
Memorial Day (last Monday in May)
Juneteenth (June 20)
Independence Day (July 4)
Labor Day
Thanksgiving Day
The day immediately following Thanksgiving Day
Christmas Eve (December 24)
Christmas Day (December 25)
New Year's Eve (December 31)
and such other general city employee holidays as may from time to time be designated by order
of the Board of Commissioners.
Section 2. Any officer in the bargaining unit who because of their shift assignment works a holiday
shall receive two (2x) times his regular rate of pay for hours worked on the holiday, plus holiday leave
equal to the time worked on said holiday up to eight hours. Premium pay for time worked on a holiday
does not count toward hours worked for overtime purposes. Holiday time shall be granted upon the
officer's request, at management's discretion, as soon as possible after said holiday.
Members of the bargaining unit who are considered "on call' on a holiday shall receive two (2x) times
their regular rate of pay for being on-call on the actual holiday. If called out on the actual holiday,
officers shall receive two (2x) times their regular rate of pay for all hours worked on the holiday.
Section 3. When a holiday occurs on an employee's regular scheduled off day, the employee will
receive holiday leave of eight (8) hours. Such holiday time shall be granted upon the officer's request, at
management's discretion, as soon as possible after said holiday.
Section 4. Holiday leave shall be requested in writing and taken in increments of not less than one
(1) hour.
FOP Contract 4/11/2023 Page 15
Section 5. Effective July 1, 1993 an employee may accrue maximum balance of 150 hours of
holiday leave time. Employees who terminate employment will be paid for accrued holidays up to 150
hours at time of termination.
Section 6. Members of the bargaining unit will be granted one (1) personal day (eight (8) hours)
each year of the contract. This personal day must be taken within the calendar year it is earned; it will
not be rolled over into the next year. The personal day may be taken upon the officer's request. A
maximum of one (1) officer per shift will be granted upon the officer providing supervision with a
minimum of 48 hours' notice of their intent to use the personal day.
ARTICLE 21 SICK LEAVE
Section 1. Each member of the bargaining unit regularly employed on a full-time basis shall be
entitled to sick leave with pay, and shall be entitled to accrue sick leave. Except as described in Section 4
below, an employee shall accrue sick leave at the rate of 11/2 days per month. A month in which a
member of the bargaining unit is paid for twelve (12) days or more shall be considered a month of
service. A day for which a member of the bargaining unit receives worker's compensation benefits from
the City of Paducah or its insurance carrier shall be considered a day for which the employee is paid
under this section. Any member of the bargaining unit granted a leave of absence for any other purpose
shall not continue to accrue sick leave at the rate prescribed in this section during such absence.
Service for sick leave credit includes all hours in active pay status, including regular non -overtime hours
worked, paid vacation, paid sick leave and paid holidays, but not unpaid leave, unpaid suspension, layoff
or overtime.
Section 2. Retirement Time Purchase [Applicable only to employees hired prior to 01/01/2014]: When
an employee retires the City will purchase one day of retirement credit for each sick day accumulated up
to a maximum of one year's retirement credit (242 days). An employee must have a minimum of 50
days accrued sick time at the time of retirement to receive this benefit. This benefit is contingent on
CERS approval.
Section 3. Death Benefit: If an employee dies, the surviving spouse or designated beneficiary shall
be entitled to the same unused sick leave benefits option as elected by the employee, either the
retirement time purchase benefit described in Section 2 above or the payment alternative described in
Section 4 below.
Section 4. Payment Alternative: Members of the bargaining unit may elect the following benefit in
lieu of the Retirement Time Purchase described in Section 2.
a. Upon retirement, employees electing the payment alternative who have over 50 days of
sick leave accumulated shall be paid an amount equivalent to one day's regular pay for all sick days
accumulated over 50 days up to a maximum of 70 days pay.
b. Employees electing the payment alternative who have 150 days of sick leave
accumulated shall be paid an amount equivalent to one day's regular pay for 1/3 of all sick days
accumulated over 150 days. Payment for these sick days shall be no later than the second paycheck in
February of the following year.
FOP Contract 4/11/2023 Page 16
C. Employees hired after this contract is executed who desire to select this payment
alternative in lieu of the retirement time purchase benefit in Section 2 must state their desire in writing
to the City Finance Director within 90 days of their date of employment.
d. Employees selecting this benefit in lieu of the retirement time purchase described in
Section 2 shall accrue sick days at the rate of 11/3 days per month.
e. Employees who selecting this benefit in lieu of the retirement time purchase described
in Section may accrue a maximum of 150 days of sick leave. All other employees may accrue a
maximum of 242 days of sick leave.
Section 5. A member of the bargaining unit eligible for sick leave with pay shall be granted such
leave for the following reasons only:
Illness, injury or pregnancy -related condition of the employee.
b. The illness of a member of the bargaining unit member's household, his parents, or children,
whether or not said parents or children are a member of the employee's household, who require the
employee's personal care and attendance.
C. Exposure of an employee to a contagious disease which could be communicated to and
jeopardize the health of other employees.
d. The death of a member of the bargaining unit member's immediate family; provided, however,
the employee will be excused from work for a period of three (3) days only beginning with the day of
death and ending with the day after the funeral, and the bargaining unit member may be paid for such
three (3) days, but any additional time taken during such period shall be deducted from accumulated
vacation or holiday leave. ("Immediate family" for purposes of this Article means a spouse, parent,
spouse's parent, child [natural, adopted, step, or foster], grandparents, grandparent -in-law, grandchild,
sister, brother, sister-in-law, and brother-in-law.)
Section 6. A bargaining unit member on sick leave shall inform the Shift Supervisor or Shift
Commander of the fact and reason as soon as possible but at least two (2) hours prior to the start of his
scheduled shift, when such notification is possible, and failure to do so within the first day of absence
may, at the discretion of the City Manager, be cause for denial of sick leave with pay for the period of
absence.
Section 7. Sick leave with pay in excess of three (3) consecutive working days for any reason shall
be granted only after presentation of a written statement by a licensed physician certifying that the
bargaining unit member was unable to perform the duties of his position. Such statements shall
accompany payrolls submitted to the City Finance Director.
Section 8. In special cases, with individual bargaining unit members, where the Chief of Police feels
it is necessary to avoid abuse of the sick leave provisions, the Chief of Police may, with the approval of
the City Manager, require that bargaining unit member to submit a written statement by a licensed
physician for any absence. The bargaining unit member will be notified in advance that he will be
required to submit such a statement when he is absent on sick leave.
FOP Contract 4/11/2023 Page 17
Section 9. In unusual circumstances, and with the approval of the Chief of Police and the City
Manager, sick leave may be taken in advance of accrual up to a maximum of thirty (30) working days;
provided, that any bargaining unit member separated from City employment who has been granted sick
leave that is unaccrued at the time of such separation shall reimburse leave and, if possible, for this
purpose a deduction shall be made from the bargaining unit member's final payroll check.
Section 10. Absence for a fraction or part of a day that is chargeable to sick leave in accordance with
the provisions of this article shall be charged proportionately in an amount not smaller than one-quarter
hour. The minimum amount charged will not be less than one (1) hour increments.
Section 11. The Chief of Police, with good cause, may require an employee to take an examination,
at the expense of the City, conducted by a licensed physician, designated by the City, to determine the
physical or mental capacity to perform the duties of his position. Upon receipt of the physician's opinion
on fitness, the Employer shall meet with the employee to discuss possible accommodations.
Accommodations made by the Employer shall comply with applicable law.
Section 12. Falsification of either the sick leave request or a physician's certificate or using sick leave
for purposes other than which it was granted shall be grounds for
disciplinary action up to and including discharge.
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Military leave for any full-time officer that is an active member of the United States Armed Forces,
Reserve, or National Guard will receive up to 21 working days of military leave for the purpose of
fulfilling state and/or federal active duty orders per Federal Fiscal Year, provided the orders require
absence from employment at the City of Paducah. Paid military leave shall not exceed the number of
working days actually required to fulfill your orders. Any military leave needed after 21 working days
will be charged to vacation leave or leave without pay. The Federal Fiscal Year spans from October 1—
September 30.
Official leave must be requested in order to avoid being dismissed for job abandonment. A copy of your
orders and a Leave of Absence form must be provided to your supervisor to initiate this request. The
Chief of Police or Designee will forward to HR.
A schedule of training shall be provided to the employee's supervisor at least 90 days in advance, unless
emergency activation occurs.
AR 1C LE �:3 HEALTH INSURANCE
The City will continue to offer a group health insurance plan "Plan" to all full-time employees and/or
retirees who qualify for and participate in the City's Plan, whereby participation is defined under the
terms and conditions set forth during each annual renewal period or any intervening period as
permitted by the summary plan description.
Section 1. If during the term of this agreement, the City chooses to maintain its grandfathered status for
the City's self-funded insurance plan in place as of March 23, 2010, it agrees to adhere to the following
FOP Contract 4/11/2023 Page 18
prescribed mandates currently in effect, in addition to any other limitations imposed by the 2010
Healthcare Reform Legislation as adopted and considering any future amendments, unless repealed:
a) Elimination of Benefits- The City agrees not to eliminate all or substantially all benefits to
diagnose or treat a particular condition under the "Plan."
b) Increase in Percentage Cost -Sharing- The City agrees not to increase (measured from March 23,
2010) the percentage cost-sharing (e.g., an increase in co-insurance paid by covered employees).
C) Increases in Fixed -Amount Cost -Sharing- The City agrees to adhere to the regulations governing
increases in fixed amount cost-sharing (e.g., deductibles or co -payments) measured from March 23,
2010. The City will not increase fixed cost sharing above an inflationary adjustment of up to 15% above
medical inflation fixed -amount cost-sharing other than co -payments (such as a deductible). Medical
inflation is defined by reference to the overall medical care component of the Consumer Price Index for
All Urban Consumers (CPI -U) (unadjusted) published by the Department of Labor (OMCC). For co-
payments, The City agrees not to increase (measured from March 23, 2010) the fixed -amount co-
payments above the greater of (1) $5, increased by medical inflation; or (2) 15% above medical inflation.
d) Decrease in Rate of Employer Contributions — The City agrees not to decreases its contribution
rate (whether based on a formula or on cost of coverage) for any tier of similarly situated individuals by
more than 5 percentage points below the contribution rate on March 23, 2010. In the case of a self-
insured plan, contributions by an employer or employee organization are equal to the total cost of
coverage minus the employee contributions toward the total cost of coverage.
Section 2 If during the term of this agreement, the City chooses to join the KEHP (Kentucky Employees'
Health Plan), the City agrees to adhere to the contribution rates as set forth by the State of KY, during
renewal and open enrollment windows annually.
Section 3 If during the term of this agreement, the City finds it necessary to seek an alternative
arrangement (other than the arrangements described in Sections 1 and 2) for providing health care
benefits to its employees, it agrees to provide coverage to its participating employees with cost sharing
arrangements, coinsurance, and deductibles that are substantially similar compared to the plan(s)
offered for the plan year 2011, unless said benefits have been modified as a result of federal or state
legislation. (Appendix A Summary of Benefits)
Section 4 The City will not reimburse for any expenses paid for by any other insurance carrier, including
Worker's Compensation or for any other medical expenses which are not covered medical expenses
under The Plan or which are not considered as usual, customary or reasonable, or considered medically
necessary.
Section 5. If either the Commonwealth of Kentucky or the federal government enacts legislation that
modifies the benefits provided bargaining unit employees, nothing in this Article will prevent the City
from adhering to the mandates as prescribed by law. .
Section 6. The terms and conditions of the Health Insurance Plan controls as to all questions, including
eligibility, benefits provided, and the amount of benefits.
Section 7. The City retains the right to enact procedural changes during the Agreement to attempt to
control costs.
FOP Contract 4/11/2023 Page 19
Section 1. The City agrees to provide life insurance benefits on each employee's life, in the face
amount of $12,500 to be paid upon the employee's death. The City agrees to provide a double
indemnity benefit for any officer killed in the line of duty which will be $50,000 to be paid upon the
employee's death.
Section 2. Premiums for life insurance shall be paid by the City of Paducah. All earned dividends
on such insurance policy or policies shall be paid to the City and shall become part of the general fund of
the City.
Section 3. Upon retirement, the employee participating in the group insurance may continue his
coverage in the amount of Four Thousand Dollars ($4,000) for which the retiree shall pay monthly
premium of fifty (50%) percent of its cost. The City shall pay an amount not to exceed Fifty percent
(50%) of the total monthly premium. In no event shall the City pay more than Fifty percent (50%) of any
such premium.
Section 4. A copy of the current Life Insurance Policy and any changes in its terms or a change in
carriers will be given to the President of the Bargaining Unit.
ARTICLE 25 LIABILITY INSURANCE
The City of Paducah shall, on an annual basis, endeavor to procure police officer liability insurance of
sufficient quality and quantity of coverage as to adequately afford protection to the City and its officers.
However, it is understood that the City may not be able to achieve desired level of coverage (due to
circumstances beyond its control), or may not be able to obtain reasonable rates. In any case, the City
shall be sole judge of type coverage to be procured.
ARTICLE 26 STATUS OF BARGAINING COMMITTEE MEMBERS WHILE
BARGAINING
Members of the Bargaining Unit, up to a maximum of three (3), shall be allowed to participate in direct
contract negotiations while in a pay status for up to two hours per negotiating session. However, if the
number of employee hours being spent on such session becomes excessive in management's opinion
pay status will not be allowed.
ARTICLE 27 SEVERABILITY
In the event that any provision of this Agreement is found to be contrary to law, it shall be of no further
force and effect; but the remainder of the Agreement shall remain in full force and effect.
ARTICLE 28 DURATION
FOP Contract 4/11/2023 Page 20
Section 1. The parties acknowledge that during the negotiations which resulted in this Agreement
the full understandings and agreement reached by the parties after the exercise of that right and
opportunity are set forth in this Agreement. This Agreement constitutes the entire agreement between
parties, and all other agreements written, oral, or otherwise are hereby canceled.
All features of this contract shall remain in full force and effect unless amended or abandoned by mutual
agreement through the 30th day of June 2026. If the parties are at impasse on this date then either
party may request mediation through the Kentucky Labor Cabinet and the provisions of this Agreement
will remain in effect for an additional sixty (60) days.
Section 2. Between November 1 and 15, of 2025, either party may request in writing that
negotiations be opened to modify or renew this Agreement. Within 10 days of receipt of the request to
open negotiations the parties will meet and schedule at least four (4) negotiating meetings to be held
between January 2 and March 1, 2026. Failure to reach tentative agreement in this timeframe may
result in a forty-five (45) day suspension of negotiations. On or about April 16 negotiations will resume
and if the parties come to an impasse, either party may request mediation services through the
Kentucky Labor Cabinet and the current Bargaining Agreement will be extended for sixty (60) days. If
there is no resolution through mediation or if the parties elect not to use mediation, then the City will
present its last, best, final offer to the Bargaining Unit for a ratification vote.
Section 3. Nothing in this contract shall preclude the parties from mutually agreeing in writing to
amend the contract at any other time.
FOP Contract 4/11/2023 Page 21
Signature Page
IN WITNESS WHEREOF, the parties have hereunto set their hand this day of April
2023.
This Agreement, approved by final ordinance shall become effective July 1, 2023.
For the City of Paducah, Kentucky:
George P. Bray
Mayor
For the Paducah Police
Department Bargaining Unit:
Nathan Jaimet
President
FOP Contract 4/11/2023 Page 22
Agenda Action Form
Paducah City Commission
Meeting Date: March 28, 2023
Short Title: Amend Code of Ordinances Chapter 106 Taxation for Efficiency in Payroll Tax Processing - S.
MILLAY & J. PERKINS
Category: Ordinance
Staff Work By: Stacee Young, Jonathan Perkins, Stephanie
Millay, Lindsay Parish
Presentation By: Jonathan Perkins, Stephanie Millay
Background Information: In order to process payroll tax bulk filings more efficiently, the Finance
Department is proposing this ordinance amendment to require payroll companies who file more than 6 returns
per quarter to submit an electronic file in place of individual paper returns. Currently, Revenue Technicians
manually process around 2,700 accounts that report to us on a quarterly basis with a paper return and a
check. It is estimated that utilizing electronic files on bulk filing accounts may reduce up to 25% payroll tax
quarterly data entry time. This ordinance is also required to enter into the development queue of software
companies for creating an electronic file compatible with Tyler Technologies. This proposed efficiency
improvement does not affect hours required to process business licenses, property tax, insurance premium tax
payments or customer service time.
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: Operational efficiencies.
Communications Plan: Finance will communicate directly with payroll companies affected by
this change.
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve an amendment to the Code of Ordinances.
Attachments:
ORD 106-180 Electronic Filing Payroll Processors
ORDINANCE NO. 2023 -
AN ORDINANCE AMENDING CHAPTER 106, SECTION 106-180
"DEFINITIONS" AND 106-184 "DEDUCTIONS AND
WITHHOLDING OF LICENSE FEES BY EMPLOYER;
EMPLOYER TO FILE RETURNS AND PAY LICENSE FEES TO
CITY; DUE DATE TO FILE RETURNS AND PAY LICENSE
FEES" OF THE CODE OF ORDINANCES OF THE CITY OF
PADUCAH,KENTUCKY
WHEREAS, this Ordinance amends Chapter 106 of the Code of Ordinances of the City of
Paducah, regarding electronic filing requirements for payroll processors.
NOW, THEREFORE, be it ordained by the City Commission of the City of Paducah as
follows:
SECTION 1. That the City of Paducah, Kentucky hereby amends Section 106-180 "Definitions"
of the Paducah Code of Ordinances as follows:
Sec. 106-180. - Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Compensation means and includes the total gross amount of all salaries, wages, commissions,
bonuses, gross receipts or other monetary payments of any kind, and any other considerations
having monetary value, which an employee receives from or is entitled to receive from or has the
right to charge the employee's employer for any services rendered by such employee in the City,
including any kind of deductions before take home pay is received. The term "compensation"
includes any amounts contributed by an employee to any retirement, profit sharing or deferred
compensation plan, and any amounts contributed by an employee to any welfare benefit, fringe
benefit, or other benefit plan, which are made by salary reductions or other payment methods, and
shall also include all other amounts defined as compensation under KRS 67.750. The term
"compensation" shall not include amounts paid to traveling salesmen or other workers as
allowances or reimbursement for traveling or other expenses incurred in the business of the
employer, except to the extent of the excess of such amounts over such expenses actually
incurred and accounted for by the employee to the employer.
Employee means and includes any person who renders services as an employee to an employer or
for the benefit of an employer for compensation, including any person who renders such services
in an occupation, profession, trade, labor or other type of service. The term "employee" includes
any person who renders services for the benefit of any type of legal entity or government as an
employee for compensation, including an officer of a legal entity incorporated under law, and any
officer, employee, or elected official of the United States, a state, or any political subdivision of a
state, or any agency of instrumentality of any one (1) or more of the above. The term "employee"
shall not include a person who is an independent contractor or other type of business entity that is
subject to business license taxes as defined under article III of this chapter.
Employer means and includes any person who employs, contracts or otherwise engages an
employee to provide a service for compensation, of any kind and description, as the employee of
such person, except that:
(1) If the person for whom the individual performs or performed the services does not have
control of the payment of the compensation for such services, then in such case, the term
"employer" shall then mean the person having control of the payment of such
compensation; and
(2) In the case of a person paying compensation on behalf of a nonresident alien individual,
foreign partnership, or foreign corporation, not engaged in trade or business within the
United States, the term "employer" means the person who pays such compensation. (KRS
67.750 ; Section 3401(d) of IRC; Model Ordinance)
Payroll Processor means and includes a business entity who is engaged by an employer
administer the employer'spMoll and employee withholding requirements, and to process and file
the employer's required returns in behalf of the employ
SECTION 2. That the City of Paducah, Kentucky hereby amends Section 106-184 "Deductions
and withholding of license fees by employer; employer to file returns and pay license fees to City; due
date to file returns and pay license fees" of the Paducah Code of Ordinances as follows:
Sec. 106-184. - Deductions and withholding of license fees by employer; employer to file
returns and pay license fees to City; due date to file returns and pay license fees.
(a) Each employer shall deduct and withhold from the compensation due any employee the
amount of the license fee imposed by this article measured against the compensation due each
employee. The payments required to be made on account of such deductions and withholdings by
employers shall be paid quarterly to the Finance Director, for the quarterly periods ending
September 30, December 31, March 31 and June 30 of each year, on or before the last day of the
month next following the end of each such quarterly period. At the time of each payment, the
employer shall file a return which shall report the compensation paid to the employee, and the
amount which was deducted and withheld from such compensation to pay the license fees
imposed under this article. The return shall be made on a form provided by the Finance Director.
The failure or omission by an employer to deduct and withhold such license fee shall not relieve
an employee from the liability to make the payment of such license fee to the City and from
otherwise complying with the requirements for making a return as provided in section 106-188.
(b) If, during a quarterly period, a payroll processor administers and processes the payroll and
employeequirements of six (6) or more employers who are subject to this section, the payroll
processor shall file the returns of those employers through electronic means. Each electronic
filing shall be made in accordance with the means and format that are provided by the City. All
payments due under the returns shall be paid to the City on or before the applicable due dates.
The failure or omission of a payroll processor to make the electronic filings required under this
subsection shall not relieve an employer from the liability that is imposed upon the employ
under subsection (a) above, or from compliance with the electronic filing requirement under this
subsection (b).
[{43�}](c)If any employer dissolves or withdraws from the City during any taxable year, or if any
employer in any manner surrenders or loses its charter during any taxable year, the dissolution,
withdrawal, or loss or surrender of charter shall not relieve the employer from the obligation of
deducting and withholding the license fees from the compensation paid to its employees and
paying the licensee fees as required under this article, nor shall the employer be relieved from the
liabilities which arise from the employer's failure to comply with those obligations as prescribed
under this article.
SECTION 3. SEVERABILITY. If any section, paragraph or provision of this Ordinance
shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such
section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance.
SECTION 4. COMPLIANCE WITH OPEN MEETINGS LAWS. The City Commission
hereby finds and determines that all formal actions relative to the adoption of this Ordinance were
taken in an open meeting of this City Commission, and that all deliberations of this City Commission
and of its committees, if any, which resulted in formal action, were in meetings open to the public, in
full compliance with applicable legal requirements.
SECTION 5. CONFLICTS. All ordinances, resolutions, orders or parts thereof in conflict
with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the
provisions of this Ordinance shall prevail and be given effect.
SECTION 6. EFFECTIVE DATE. This Ordinance shall be read on two separate days and
will become effective upon summary publication pursuant to KRS Chapter 424.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, March 28, 2023
Adopted by the Board of Commissioners,
Recorded by the City Clerk,
Published by The Paducah Sun,
Ord\106-180 Electronic Filing Payroll Processors