Loading...
HomeMy WebLinkAbout02-15-2023Paducah Transit Authority - v�u v Ulf LIN Board of Directors MeetingMAR 16 202 Minutes February 15, 2023 CALL TO ORDER CITY CLERK The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Boar Chair - Chip Cox at 3p.m. Members present were Tommy Whittemore, Bryan Carner, Mark Davis, Zach Hosman, Patrick White, and new board member - Mary Byrne. Exec. Director - Arthur Boykin, Assistant Director Jeremi Bumpus, and Chuck Simpson HR Director/Secretary to the Board Board Chair - Chip Cox led the Board in reciting the Pledge of Allegiance *Arthur formally introduced Ms. Byrne to the Board of Directors • Public Comments: N/A REVIEW OF MINUTES Following the review of the December, 2022 minutes Mr. Tommy Whittemore made a motion to accept the December meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS • Mr. Boykin provided a brief overview of the cash flow forecast stating that the current balance was at $4.2 million and that he had invoiced the State and the Medicaid broker. It was also noted that PATS had received the first monthly check for the rental of the space no occupied by the air quality station located in the west parking lot for PATS vans. Arthur then proceeded to review the P&L data pointing out the Medicaid variance YTD (1.2 million now down to $749,000). It was also mentioned that KY -OTD had extended 100% billing for what is anticipated to allow for two additional months or until the approved $625,000 is exhausted. Following the report Mr. Mark Davis made a motion to approve. Mr. Patrick White moved to second the motion and it passed with all members voting yes. MANAGER'S REPORT Mr. Boykin informed the Board about the following transit business: • Transportation Coordination Meeting: to be held at the Mayfield-PADD Office on February 24a'. • January Ridership: 68,442 revenue miles traveled, 13,706 trips, YTD 100,982 trips. OLD BUSINESS Board Approval of FY -22 Audit Report: due to the cancellation of the January meeting the Board was unable to formally approve the annual audit. Following a brief review of the audit report Mr. Bryan Carrier made a motion to approve the audit report. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. • Annual Board Review of Procurement Policy and Title VI Policy: Mr. Boykin reminded the board of the annual review requirement and during each review pointed out that there had been no changes or revisions at this time. Following the review and discussion of each policy Mr. Mark Davis made a motion to approve the Procurement and Title VI policies. Mr. Bryan Career moved to second the motion and both policies were approved/passed with all members voting yes. • Annual Drug & Alcohol Policy Review: Mr. Boykin reported that there had been no changes/revisions to the current FTA required drug & alcohol testing program and that the testing rates remained 50% for drug testing and 10% for alcohol testing as it applies to the public transportation pool of safety sensitive employees. Following the review and discussion Mr. Bryan Carner made a motion to approve the drug & alcohol testing policy. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. • PATS — Section 5307: the board was informed that due to the most recent census data that now includes Massac county/Metropolis, Illinois, increases the population base to 50,000+ service area. This change will essentially move PATS from 5311 rural to 5307 urban status. As a result PATS will no longer report directly to Frankfort but rather to the Region 4 — Federal Transit Administration district office in Atlanta. The full transition is presently scheduled to occur by September 2024. NEWBUSINESS 1 401k Updated Joinder Agreement Approval: KY Deferred Comp had recently sent a letter notifying PATS it was time to update the Joinder Agreement which required an updated contact data sheet, Board Resolution/Authorization form, and Joinder Agreement for the Executive Director to sign. Following the review of the resolution document Mr. Mark Davis made a motion to approve the resolution. Mr. Bryan Career moved to second the motion and it passed with all members voting yes. Board Chair — Chip Cox then formally signed the resolution. 2 Executive Session: Mr. Tommy Whittemore made a motion to go into executive session as permitted by KRS 61.810 (1) (f). Mr. Bryan Carver moved to second the motion and it was approved with all members voting yes. Arthur Boykin, Jeremi Bumpus, and Chuck Simpson were then excused from the session and were recalled upon completion of the session. Mr. Mark Davis motioned to come out of executive session. Mr. Patrick White moved to second the motion and it was approved by all members voting yes. No business items transacted during the executive session. 3 Executive Director's Performance Review: Following board review and pending approval, Mr. Tommy Whittemore motioned to approve a 5% increase to the Executive Directors salary retroactive to January 1, 2023. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. 4 Authorization of Local Share: Arthur provided the review and resolution for board review. Following the brief discussion Mr. Bryan Carner motioned to approve the local share resolution. Mr. Mark Davis moved the second the motion and it passed with all members voting yes. 5 Review of the Bank Reconciliation: The complete updated reviews were conducted by Board Chair — Chip Cox and Executive Director Arthur Boykin. Arthur reviewed each cash account statement ending 1/31/23. The credit card charges and vendor summary were then reviewed. Following the completion of the bank account and credit card 2 statements review Mr. Bryan Carner made a motion to approve the reconciliation and credit card reviews. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. 6 Next Board Meeting: March 15, 2023 at 3p.m. 7 Adjourn — Mr. Mark Davis motioned to adjourn the meeting and Mr. Patrick White moved to second the motion. Meeting adjourned. 3