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HomeMy WebLinkAbout08-18-2022(: C, ( 2I 2022 CITY Ci Pow Regular Meeting Board of Commissioners Housing Authority of Paducah August 18, 2022 2. 3. 4. CALL TO ORDER 241435 The Board of Commissioners of the Housing Authority of Paducah met for its regular monthly meeting on August 18, 2022 at 4:00 p.m. (Central Time) at the Harvey Riley Center for Education, 2304 Ohio Street, Paducah, Kentucky. The meeting was held in accordance with the Kentucky Open Meetings Act. ROLL CALL Chairman Narozniak called the meeting to order at 4:00 p.m. Upon roll call, those answering present were: Chairman Narozniak x Commissioner Nunn x Commissioner Parker x Commissioner Henderson absent Commissioner Vontesmar x ESTABLISH QUORUM Chairman Narozniak declared a quorum to be present. He then called the meeting to order and welcomed all of the attendees present. Attendees: Tommy Hollimon, Jr., Sandy Givens, Crystal Rothrock, Jeff Constantine, and Glenn D. Denton, with Denton Law Firm. APPROVAL OF CONSENT AGENDA 4.1 BOARD MINUTES for the regular meeting held on June 16, 2022, were reviewed. 4.2 FINANCIALS FOR JULY 2022. Chairman Narozniak called on Sandy Givens to present the financials. Ms. Givens noted that the Housing Authority's net profit is at $78,000.00 for the year. She further noted that this is behind budget due to operating subsidiary being down and vacancies. Housing Authority has five (5) months cash on hand, which is holding status quo. Ms. Givens Page] of 4 noted that write offs will show up in next month financials. Commissioner Vontesmar inquired about what makes up the write offs and Ms. Givens responded. Commissioner Nunn inquired about documentation of meetings with tenants about available rental payment assistance and The HERF Program. Ms. Givens responded. Following additional general discussion, Chairman Narozniak made a motion to approve the Consent Agenda. Following a second on the motion to approve the Consent Agenda by Commissioner Parker, a vote to approve the Consent Agenda was taken. Upon roll call, those answering "Aye" were Chairman Narozniak, Commissioner Parker, Commissioner Vontesmar and Commissioner Nunn. "Nays" none. Chairman Narozniak declared the motion to be carried. S. PROPERTY MANAGEMENT REPORT Director of Property Management Crystal Rothrock provided the property management report. The report covered from July I, 2022 to July 31, 2022. She noted that 6 apartments had been rented. She noted there are 15 vacancies ready to rent. Ms. Rothrock noted that the Housing Authority has recently taken in about 75-100 applications and is in transition at the intake specialist position. The Board reviewed the occupancy and waiting list report, for July, 2022. Commissioner Nunn and Crystal Rothrock held a discussion about the possibility of closing the waiting list. Ms. Rothrock made comments regarding the different procedures to close the waiting list. Commissioner Vontesmar inquired about different preferences and advised the Board he was personally going to go through rental process to learn more and to gain a tenant's perspective. 6. ITEMS OF INTEREST/EXECUTIVE DIRECTOR'S REPORT Executive Director Hollimon introduced Jeff Contantine, senior maintenance, who is going through leadership training. Mr. Hollimon advised that W.K.A.S was operating out of a four bedroom unit and discussed moving into the Nurses Building. A discussion ensued regarding R.A.D and the need to start learning more about the process and the possibility to convert to a housing choice voucher system. R.A.D is not going to be simple. It will be very complicated. It will need to be thoroughly investigated. Commissioner Vontesmar learned about this concept at an educational seminar. He encouraged the Housing Authority to look into it. Mr. Hollimon has alerted legal and banking to begin looking into the R.A.D process and effects. Next Mr. Hollimon discussed the playgrounds at the Housing Authority. He is going to apply for a matching grant to proceed forward with a new playground. Then Mr. Hollimon entered into a discussion regarding screen doors and the REAC inspection. Page 2 of 4 On a separate note, it was noted that out of the pool of approved contractors, only one responded to the Housing Authority's recent request. It was suggested to try and put out more units in a bundle in hope to receive a better response. The Housing Authority is moving forward with the painting orthe North 6a' Sheet roof. Finally, Tommy was pleased to report that July I through July 4 was one of the more boring and peaceful fourth ol'July's in recent years. Three units were placed on probation, but it was a lot better than it has been. Commissioner Nunn noted that the grass at Blackburn looked terrible during the 8°i of August celebrations. 7. WRITE-OFF'S Sandy Givens discussed write-offs, and the proposed resolution. RESOLUTION NO. 864-22 NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS THAT THE UNCOLLECTIBLE TENANT DEBTS FOR THE FIRST QUARTER OF FYE 2023 IN THE APPROXIMATE AMOUNT OF $ : BE WRITTEN OFF AS RECOMMENDED. CERTIFICATE OF RECORDING OFFICER The undersigned, being the secretary to the Board of Commissioners of the Housing Authority of Paducah, does hereby certify that the foregoing resolution was approved and adopted by the Board of Commissioners at a called meeting on August 18, 2022. —!`ommy Hollimq Date Upon motion made by Commissioner Nunn, seconded by Commissioner Parker, a vote to approve the resolution to write off the uncollectable tenant debts for the first quarter of FYE 2023 was called. Upon roll call, those answering "Aye" were Chairman Narozniak, Commissioner Nunn, Commissioner Vontestnar, and Commissioner Parker. "Nays" none. Chairman Narozniak declared the motion to be carried. Page 3 of 4 8. MAINTENANCE It was reported that a resident at HC Mathis was having problems with her heating and air conditioning running at the same time. Maintenance investigated and decided to replace the thermostat. The tenant talked with Crystal about the issue. She received a letter that the Housing Authority could not see any abnormal differences. Crystal explained to the board that the resident has the right to file grievance. There was no additional open discussion. 9. ADJOURN There being no further business, Chairman Narozniak called for a motion to adjourn. Upon motion to adjourn made by Commissioner Parker, seconded by Commissioner Nunn, a vote to approve the motion to adjourn was taken. Upon roll call, those answering "Aye" were Chairman Narozniak, Commissioner Nunn, Commissioner Vontesmar, and Commissioner Parker. "Nays" none. Chairman Narozniak declared the motion to be carried and the meeting to be adjourned. Edward Narozniak, Chairman )ID. 24)- 22 --Tommy Hollimon, Jr., etary Date Page 4 of 4 • 2,0 .2 0 *ZZ