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HomeMy WebLinkAbout06-16-2022Regular Meeting edo*� Board of Commissioners Housing Authority of Paducah June 16, 2022 1. CALL TO ORDER The Board of Commissioners of the Housing Authority of Paducah met for its regular monthly meeting on June 16, 2022 at 4:00 p.m. (Central Time) at the Harvey Riley Center for Education, 2304 Ohio Street, Paducah, Kentucky. The meeting was held in accordance with the Kentucky Open Meetings Act. 2. ROLL CALL Chairman Narozniak called the meeting to order at 4:00 p.m. Upon roll call, those answering present were: Chairman Narozniak x Commissioner Nunn Absent Commissioner Parker x Commissioner Henderson x Commissioner Vontesmar x (01*\ 3. ESTABLISH QUORUM Chairman Narozniak declared a quorum to be present. He then called the meeting to order and welcomed all of the attendees present. Attendees: Tommy Hollimon, Jr., Sandy Givens, Crystal Rothrock, LaToya Burton, Dustin Manley and Alexander D. Blackwell. 4. APPROVAL OF CONSENT AGENDA 4.1 BOARD MINUTES for regular meeting of December 16, 2021 4.2 BOARD MINUTES for regular meeting of March 17, 2022 4.3 BOARD MINUTES for called meeting of May 26, 2022 4.4 FINANCIALS for May 2022 Director of Finance Sandy Givens gave the financials report for May 2022. The biggest concern is a reduce in income. Sandy explained that it is not something that HAP can control but something they will continue to watch. They are working to keep their expenses low at this time. The May/June operating subsidy was reduced by approximately 50%. The subsidy is based upon vacancy rates and the higher vacancy rate they are experiencing at this time has led to a lower subsidy. Sandy explained that the Resident Council had money left over from their budget last year. After /001N Commissioner Henderson asked a question about how the Resident Council expenses can Page I of 3 be spent, Sandy explained the process for Resident Council expending the funds they have. /...N Commissioner Henderson made a motion to approve the consent agenda. Following a second on the motion to approve the consent agenda by Commissioner Vontesmar, a vote to approve the consent agenda was taken. Upon roll call, those answering "Aye" were Chairman Narozniak, Commissioner Parker, Commissioner Henderson, and Commissioner Vontesmar. "Nays" none. Chairman Narozniak declared the motion to be carried. 5. PROPERTY MANAGEMENT REPORT 5.1 Occupancy and Waiting List Report from June 6, 2022 Director of Property Management Crystal Rothrock provided the June 2022 property management board report. Crystal provided that they have rented three times as many units this month as have been vacated. So far in June there have been 3 move outs and 6 tenants moving in. HAP continues to attempt to fill the vacancies as quickly as possible. They have also resumed evictions for non-payment of tenants who HAP has repeatedly tried to connect with assistance opportunities but have not accepted HAP's help. Commissioner Vontesmar asked a question about the number of vacant units. At the end of May there was 105 empty units. There are less than 10 move -in ready units at this time. The waiting list was recently purged and will be purged again in August or September. HAP recently received a Ross Grant. Funding for the grant will begin June 1. HAP is working to advertise the program to begin to draw interest in the programs available. This grant will provide HAP with a dedicated employee to connect tenants to resources available in the community. 6. ITEMS OF INTEREST/EXECUTIVE DIRECTOR'S REPORT Executive Director Hollimon provided the Executive Director's Report. Dustin Manley is a new employee who will be handling HAP's IT issues. He is also currently helping with procurement. HAP was awarded "New Supporter of the Year" by United Way. Paducah Housing Services will be building a property in Ledbetter as part of the low- income housing credit. They will be building a brand-new facility in front of Drake Creek. They will also be applying for a new property which will be near Lone Oak First Baptist Church. HAP has been trying to request a property on the south side of Paducah but the census track does not approve a facility there. HAP will just be the developer on the project and is not responsible for the maintenance of the facility. Paducah Day Nursery is getting new playground equipment and Commissioner Parker has inquired as to whether the old equipment could be taken to Anderson Court. Executive Director Hollimon is looking into whether this is an option. n Page 2 of 3 HAP is in the process of revising the Admissions and Continued Occupancy Policy. 100 ^ NELROD has been hired to assist in this revision. The policy was last revised in 2014. There will be a public hearing and then the policy will be brought to the board. HAP will not be fully opening the office to the public. Instead, they will be improving the controlled key -card system. Currently they are using a Ring system to allow entry but will replace this as it does not work well. The Paducah Police Department will be coming to HAP to analyze the strength of the security systems. HAP was served with a civil summons from a tenant. They have handed the complaint over to the legal team. The HAP Mission Statement is being revised. LaToya Burton has been a big help in this revision. Commissioner Henderson would like a line added that states that HAP will provide "safe and decent' housing to tenants. The Mission Statement will be brought up for adoption at the next board meeting. There was an employee who had exhaustion that is now doing well. The maintenance team has been told to take plenty of breaks and to be careful in this heat. 8. ACTION ITEMS None. 9. OPEN DISCUSSION None. 10. ADJOURN There being no further business, Chairman Narozniak called for a motion to adjourn. Upon motion to adjourn made by Commissioner Henderson and seconded by Commissioner Vontesmar, a vote to approve the motion to adjourn was taken. Upon roll call, those answering "Aye" were Chairman Narozniak, Commissioner Parker, Commissioner Henderson, and Commissioner Vontesmar. "Nays" none. Chairman Narozniak declared the motion to be carried and the meeting to be adjourned. EdArd Narozniak, Chair int i Tommy Hollimon, J ., ecretary 0Z, i-9 Date 239707 p&.g�-. Zo%I- Date Page 3 of 3