HomeMy WebLinkAbout07-19-2022Edwin J. Paxton Park
Paducah KY
July 19, 2022
Meeting of the Paducah Golf Commission
Meeting called to order by Chairman Rick Loyd at 6:00 PM at Paxton Park.
Chairman Loyd led the Commission in the Pledge of Allegiance.
Commissioners Present: Rick Loyd, Steve Seltzer, Mark Kettler, John W. Gill, Bill Wells &
Jeanne Stroup, Secretary.
Others Present: Director Daniel R. Mullen
Motion by Mark Kettler to approve the April Minutes as written. Motion Second by Bill
Wells. Motion carried.
OLD BUSINESS:
Director Mullen distributed the results of the Irvin Cobb Golf Championships,
discussion followed. He noted that all prior year sponsors have been contacted
and all but one have renewed their sponsorship—he is still waiting to hear back
from the one that has not confirmed renewal. All commitments have been
collected except for three $600 sponsors.
The Pro -Am was down from 18 teams in 2021 to 9 teams in 2022. Conversations
were had with many players and the general consensus was this was a result of (1)
the economy, (2) the trend in tournaments everywhere, and (3) the heat. There
does not appear to be any discontent with the format. We did allow folks in the
tournament to have a practice round that day (up until 1:30) because we did not
have enough teams to accommodate them.
Director Mullen shared a letter with the Commission from Eric Straub regarding
his positive experience in this year's Cobb.
As previously disclosed, the City stipend in 2022/2023 will be $85,000. Parks
Department is working on the Contract for Services and once it has been received
(based on Director Mullen's understanding), we will invoice the City for the first
installment ($42,500).
Chairman Rick Loyd updated the Commission on the meeting he and
Commissioner Knecht had with the City Mayor and Manager regarding the long-
term staffing needs of this facility and possible additional funding assistance.
Chairman Loyd indicated this meeting went very well and was encouraging.
Discussion followed.
Director Mullen informed the Commission that the Paducah Football Association
Scramble went well and has indicated they will re -book with us next year.
NEW BUSINESS:
Director Mullen informed the Commission that Paxton Park was a finalist for the
2022 Readers Choice award.
Director Mullen shared an email from Pam Spencer regarding the positive
experience visitors from Minnesota relayed to her about Paxton Park.
Director Mullen made the Commission aware that the PA system is not working
properly. According to the local vendor, House of Worship Technology, Verizon
has purchased the frequency our PA works on, and this interferes with the signal
between the clubhouse and the 1St tee. The bid we received from them to replace
it was approximately $1,800. We will reach out to other vendors for resolution to
this problem and try to find a more affordable solution.
Director Mullen went over quarterly results of operations. Discussion followed.
He also noted that green fee volume was up 28% in June and now YTD, which
was down 20% thru the first 4 months, is now up 6% after 6 months. July is up
14%, so far.
Secretary Stroup went over current financials.
Motion to Adjourn made by Bill Wells. Motion Second by John Gill. Motion
Carried.
Next meeting: Tuesday, August 16, 2022 at 6:00 PM.
Rick Loyd, Chairman Jeanne Stroup, Secretary
EDWIN J PAXTON PARK COMPARISON OF BUDGET - QUARTER 2 ENDING 6/30/22
6/30/22
6/30/21
% of Budget
BUDGET COMPARISON
2022 BUDGET
ACTUAL
ACTUAL
for 2022
REVENUE
DAILY FEES
$
119,700.00
$
54,087.25
$
45,582.75
45.19%
SEASON PASSES
$
112,100.00
$80,079.74
$
80,559.88
71.44%
BENEFIT PROCEEDS
$
-
#DIV/0!
CART INCOME
$
17,400.00
$
8,117.36
$
6,384.13
46.65%
TOURNAMENTS/OUTINGS
$
41,100.00
$
21,135.00
$
14,992.20
51.42%
INTEREST INCOME
$
850.00
$
389.13
$
489.40
45.78%
SPONSOR SIGN INCOME
$
9,200.00
$
395.00
$
2,695.00
4.29%
ENDOWMENT FUND INCOME
$
425.00
0.00%
* MISCELLANEOUS INCOME
$
95.27
$
2,018.54
0.00%
MUNICIPAL FUNDING
$
92,500.00
$
42,500.00
45.95%
RESTRICTED Cl DONATIONS
$
1,500.00
DONATIONS
$
10,000.00
$
1,885.00
$
6,319.50
18.85%
TOTAL:
$
403,275.00
$
210,183.75
$
159,041.40
52.12%
EXPENSES -COURSE
LABOR -COURSE
S
138,000.00
$
45,332.83
$
48,682.70
32.85%
PARTS AND REPAIRS
$
15,000.00
$
18,882.08
S
10,561.78
125.88%
GAS AND LUBRICANTS
$
11,200.00
$
5,740.27
$
3,952.04
51.25%
FERTILIZER AND CHEMICALS
$
30,000.00
$
13,446.78
$
14,116.20
44.82%
COURSE/SHOP SUPPLIES
$
12,100.00
$
4,561.07
$
7,201.66
37.69%
NEW EQUIPMENT
#DIV/0!
CAPITAL IMPROVEMENTS
$
8,100.00
$
1,321.84
0.00%
RESTRICTED CAP IMPROVEMENTS
$
12,233.06
TOTAL:
$
214,400.00
$
100,196.09
$
85,836.22
46.73%
EXPENSES -CLUB HOUSE
DIRECTOR
$
44,800.00
S
22,400.04
$
20,199.92
50.00%
STARTER/RANGER
$
3,150.00
$
849.75
$
1,380.50
26.98%
CLEANING SERVICE
$
3,800.00
$
1,900.00
$
1,800.00
50.00%
**** UTILITIES (INCLUDING WATER)
$
30,000.00
$
13,546.16
$
11,706.67
45.15%
*** OFFICE SUPPLIES
$
3,200.00
$
1,106.33
$
1,736.62
34.57%
CLEANING SUPPLIES
$
1,300.00
$
628.08
$
47.69
48.31%
** MISC EXPENSE
$
5,000.00
$
175.00
$
317.81
3.50%
CAPITAL IMPROVEMENTS
$
-
#DIV/0!
TOTAL:
$
91,250.00
$
40,605.36
$
37,189.21
44.50%
EXPENSES -GENERAL & ADMIN
***** INSURANCE
$
50,000.00
$
30,039.03
$
20,161.40
60.08%
SECRETARY
$
8,300.00
$
4,152.00
$
3,900.00
50.02%
TAXES (PAYROLL)
$
14,750.00
$
5,485.51
$
5,595.79
37.19%
SERVICES
$
5,100.00
$
1,028.07
$
3,098.40
20.16%
DUES AND LICENSES
$
1,950.00
$
1,417.00
$
996.00
72.67%
ADVERTISING
$
5,300.00
$
3,782.06
$
3,320.00
71.36%
SPONSOR EXPENSE
$
400.00
$
278.13
$
1,681.85
69.53%
INTEREST EXPENSE
S
125.00
$
18.80
$
6.20
15.04%
EXTERNAL AUDIT
$
5,000.00
$
4,825.00
$
4,750.00
96.50%
PENSION PLAN
$
2,050.00
$
972.24
$
972.24
47.43%
PRO SHOP COLLECTION FEE
$
4,650.00
$
2,060.00
$
2,000.00
44.30%
TOTAL:
$
97,625.00
$
54,057.84
$
46,481.88
55.37%
BUDGET COMPARISON
TOTAL INCOME:
TOTAL EXPENSES:
ROUNDING
PROJECTED INCOME/(LOSS)
ACTUAL YTD INCOME/(LOSS)
CURRENT LIABILITIES (TAXES)
LOANS TO PARK
ACCOUNTSPAYABLE
2022 Advance Unearned
$40,954.20
2022
$2,042.99
6/30/2022
6/30/2021
Electricity
$7,402.58
Phone/Inter
net
% of Budget
BUDGET
$13,546.16
ACTUAL
ACTUAL
for 2022
$ 403,275.00
$
210,183.75
$ 159,041.40
52.12%
$ 403,275.00
$
194,859.29
$ 169,507.31
48.32%
$
(0.08)
$
$
15,324.38
$ (10,465.91)
* Misc Income is sales tax variance from what was collected vs what we paid both sales tax and City Tax $95.27
**Mise Expense for $175 is for stone for John Gill plaque. This money was donated and is in the donation column
*** Quickbooks, Postage & Secretary Year End Financial Prep expense is included in this total
**** (Utilities)
Water
$2,042.99
Gas
$1,997.51
Electricity
$7,402.58
Phone/Inter
net
$2,103.08
$13,546.16
*****Insurance has the employee insurance, accident fund insurance and property insurance less Jimmy's
insurance payments and the accident fund refund