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HomeMy WebLinkAbout10-21 Minutes Paducah Transit Authority Board of Directors Meeting Minutes October 27, 2021 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3p.m. Members present were Tommy Whittemore, Mark Davis, Kiesha Curry, Chip Bohle, Bryan Carner, Zach Hosman, and Patrick White. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the September 2021 minutes, Mr. Tommy Whittemore made a motion to accept the August meeting minutes. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS . Mr. Boykin directed the Board to the cash flow forecast noting that PATS current operational stability was at $3.2 million. The Board was then informed that the Medicaid multiplier reimbursement rate was at 2.5 due to current social distance requirements limiting client capacity, however the rate will soon drop to 1.5 or possibly even 1. It was also noted that utilizing/reducing the operational stability balance was affecting the P&L YTD comparison. While reviewing monthly payroll accruals Arthur informed that Board that as a result of the A133 audit, Kemper has recommended that PATS utilize payroll summary data instead of profit & loss data for more precise reporting. Mr. Boykin then made brief references to the recent reductions in workers compensation and unemployment expenses. The remaining expenses discussed pertained to having a full complement of fixed route bus drivers at this time, the overtime for D&R drivers was related to the additional hours necessary to be compliant with transporting fewer clients per trip, the four Gillig buses incurred a noticeable expense as they each required having their DPF (diesel particulate filters) removed, cleaned and reinstalled by an authorized service center, and the final expense mentioned was the increasing cost of fuel. Following the review of the statistical and financial reports, Mr. Mark Davis made a motion to approve. Mr. Patrick White moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: Audit Report – delayed, correspondence between Arthur, Kemper CPA/David Hampton and the City of Paducah/Jon Perkins attached. September ridership was 13,798 indicating a slight increase YTD. Current numbers indicate a projected 11.5% ridership increase. Per fixed route transport data the blue and yellow lines were most utilized and the peak transports occurred between 2p.m. and 3p.m. Bus Shelter Requests – WB Sanders and Kentucky Cares have expressed interest in bus shelters. Arthur is checking with the City and the property owners regarding the necessary financial commitment to install shelters. OLD BUSINESS Greyhound Intercity Bus – the memorandum of understanding is being reviewed by the Denton Law Firm and Arthur has also corresponded with KY-OTD for final consent. Annual Compliance Review – annual KY-OTD review completed, summary page enclosed in board packet. KPTA Meeting – scheduled for November 1st through 5th. Arthur informed the Board that two PATS drivers will compete in the driver rodeo this year. NEW BUSINESS New Board Member: Chip Bohle formally introduced and will receive the new board member pack and tour of the facility at the conclusion of the board meeting. Annual EEO Policy Review: Arthur provided a copy of the policy and also attached a utilization chart indicating that at this time PATS was deficient by three caucasian females at this time. Following the review and discussion Mr. Mark Davis motioned to approve the EEO Policy Manual. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. Christmas Performance/Recognition Review: Arthur request Board approval for the annual employee performance reward. The board was reminded that PATS does not bill the State for the employee performance reward as it would be considered an ineligible expense. The requested amount was for $100 per employee and would most likely be issued by check in December. Following the review and discussion Mr. Mark Davis moved to approve the employee performance reward. Mr. Chip Bohle moved to second the motion and it passed with all members voting yes. Bus Shelter Requests: As previously mentioned in the Manager’s report WB Sanders and Kentucky Cares have both requested bus shelters. Review of the September Bank Reconciliation: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. The credit card charges were then reviewed followed by the vendor summary. Following the completion of the reconciliation review Mr. Bryan Carner made a motion to approve the account reviews. Mr. Patrick White moved to second the motion and it passed with all members voting yes. Next Board Meeting: November 17th at 3p.m. Adjourn – Ms. Kiesha Curry motioned to adjourn the meeting and Mr. Zach Hosman moved to second the motion. Meeting adjourned.