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HomeMy WebLinkAbout09-21 Minutes Paducah Transit Authority Board of Directors Meeting Minutes September 15, 2021 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3:01p.m. Members present were Tommy Whittemore, Kiesha Curry, Mark Davis, Zach Hosman, and Bryan Carner. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the August 2021 minutes, Mr. Tommy Whittemore made a motion to accept the August meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS . Mr. Boykin briefly referenced the color coded fixed route map prior to reviewing ridership data noting a 17% increase in August ridership YTD comparison. The D&R and fixed route ridership is up so far year to date. And the most utilized fixed route is presently the 3p.m. yellow line. A review of the cash flow forecast was then provided noting that PATS was presently at $2.8 million, presently waiting on a Medicaid payment and had submitted 5311 billing. Mr. Boykin then conducted a brief balance sheet review. When referencing the P&L comparison Mr. Boykin noted increases in workers comp, unemployment, and healthcare. The Board was informed that KACo had recently provided the agency with a $10,000 credit as it pertained to unemployment insurance. During the review of operating expenses Mr. Boykin pointed out a 15% decrease in vehicle insurance primarily due to vehicle depreciation. The line item budget was the last topic of discussion and focused primarily on the impact of new fiscal year lump sum premium payments. Mr. Boykin did point out the importance of the intercity funding and the current staffing challenge in maintaining the airport pilots & crew transportation. Following the review of the statistical and financial reports for September, Mr. Bryan Carner made a motion to approve. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: COVID loss of coworker – Julia Teague on September 7th was shared with the Board. The family will be having a restricted/private service for Ms. Teague. PATS staff presently planning a memorial service and a donation to a named foundation at a later date. City check presentation to PATS – Arthur and Board Members Mark Davis and Zach Hosman were present at City Hall September 14th to receive the FY22 city match funding check. OLD BUSINESS Greyhound Intercity Bus – Arthur is presently waiting on the memorandum of understanding. NEW BUSINESS City Contract FY22: received approval and $215,000 match funding to be billed quarterly. Posting for Assistant Director: Arthur informed the Board as requested that he will be posting the position and plans to have it filled by January in order to provide 1 year of training prior to announcing his retirement plans. Compliance Review September 29th: annual KY-OTD scheduled review date announced. KPTA Meeting November 1st – 5th: Arthur informed the Board and invited Board participation to attend the event. Review of the August Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. The credit card charges were then reviewed followed by the vendor summary. Following the completion of the reconciliation review Mr. Mark Davis made a motion to approve the account reviews. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. Next Board Meeting: October 27th - the meeting date was moved to accommodate a scheduling conflict. Chuck Simpson will notify designated contacts at the Paducah Sun, WPSD, and City Hall. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Bryan Carner moved to second the motion. Meeting adjourned.