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HomeMy WebLinkAbout08-21 Minutes Paducah Transit Authority Board of Directors Meeting Minutes August 18, 2021 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3:02p.m. Members present were Tommy Whittemore, Mark Davis, Kiesha Curry, Bryan Carner Terrance Adams and Zach Hosman. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the June 2021 minutes (July meeting cancelled), Mr. Tommy Whittemore made a motion to accept the June meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS . Mr. Boykin provided a review of the cash flow forecast noting that PATS had reached the fiscal stability maximum and would not be invoicing the transportation cabinet for one month in order to utilize PATS current earned revenue to take the agency back below the fiscal threshold. Mr. Boykin then conducted a brief balance sheet review. The year to date P&L increase reflected the Access to Care contract funding increase along with the temporary increase in Medicaid funding. Mr. Boykin also reported there had been a 19.2% decrease in insurance due to the reduction of the agency’s experience modification rate as it pertains to workers compensation losses. It was also reported that fuel costs were up, vehicle insurance was down a little due to the depreciation of the Gillig buses, and PATS was presently holding an $8,000 bill from Route Match until the agency receives service for an issue with some of the cellular tablets onboard vehicles. Following the review of the statistical and financial reports for July, Mr. Terrance Adams made a motion to approve. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: Mr. Boykin provided the Board with the color code map and route schedule as previously requested during the June meeting. Arthur then conducted a brief review of the four bus route structure and the related businesses and organizations that serve as the primary pick up and drop locations. The Board then proceeded to review the annual ridership, noting the fiscal year end 31.3% drop in ridership as influenced by the pandemic and the associated social distancing protocol. July ridership indicated that ridership was trending back up, there was a 74% increase in mileage, a 16% increase in fixed route ridership and a 13% increase in demand response ridership. Employee Referral Incentive: the Board was informed that PATS has offered a $200.00 incentive for staff to help find additional employees, primarily drivers for the agency. New hires will also receive a $125 sign on bonus issued quarterly. OLD BUSINESS New Board Member – Kiesha Curry: welcomed to the Board and a brief introduction to each member noting the experience/expertise they provide to the agency. Board Member Orientation Manual: Arthur reminded the Board of the request to develop a new board member manual and then presented a manual to Ms. Curry along with an invitation to set up a meeting with her so he could provide an overview of PATS services. NEW BUSINESS Attorney General Open Records / Open Meetings: explanation and Board Member signature page – certificate of receipt or distribution provided. FY 22 Budget: the Board was provided with a copy and Arthur provided a summary review of the new fiscal year line item budget. Greyhound Intercity Budget/Contract: awarded and presently working out the details prior to signatures. Designated Bus Stops/Shelters/Benches: Arthur recently visited Owensboro to review their bus route designated bus route structure to further determine whether some combination of signs, benches and shelters would provide additional route efficiency benefit PATS fixed route clients. Arthur indicated that he may also visit the Clarksville, Tennessee fixed route bus system prior to making any further recommendations. Paducah Chamber Annual Meeting September 9, 2021: the Board was informed that PATS attends annually and has a table with six available seats for interested Board Members. Review of the June /July Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. The credit card charges were then reviewed followed by the vendor summary. Following the completion of the reconciliation review Mr. Tommy Whittemore made a motion to approve the account reviews. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. Board Member Resignation: Arthur read a letter provided by Board Member Terrance Adams providing a formal resignation notice to the Board due to accepting a new position as CEO of a hospital and requiring his relocation to Nashville. Following the Board discussion Mr. Terrance Adams made a motion to acknowledge and reluctantly accept the resignation. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Zach Hosman moved to second the motion. Meeting adjourned.