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HomeMy WebLinkAbout04-21 Minutes Paducah Transit Authority Board of Directors Meeting Minutes April 21, 2021 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair – Tommy Whittemore at 3 p.m. Members present were Zach Hosman, Mark Davis, Bryan Carner, Patrick White, and Terrance Adams. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the March 2021 minutes, Mr. Bryan Carner made a motion to accept the March meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the Board to review the 4th page regarding fixed route ridership noting that ridership is still increasing gradually and most utilized routes were the blue route followed by the yellow route and the most utilized timeframe in March remains to be between 2p.m./3p.m. The ridership YTD comparison presently indicates a 16.3% projected decrease, however, if the monthly ridership continues to increase the projected loss in ridership will also continue to decrease. Mr. Boykin then reviewed the cash flow chart and pointed out that the current balance forecast was at $2.9 million. Mr. Boykin then conducted a brief balance sheet review and specifically mentioned two vendor expenses, one related to the pending replacement of the original automatic back gate and control motor unit. Much of the current system has been in operation since 2004 and is worn out. The second expense was from Midwest for an increase in fuel pricing coupled with an increase in miles traveled. Following the review of the statistical and financial reports for March Mr. Mark Davis made a motion to approve. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: Access to Care contract: PATS has entered into a contract much like the brokerage arrangements with GRITS. At this time trip volume is good and predominantly within the Paducah area which fits in well with current scheduling with GRITS trips. Arthur stated that PATS is still limited by socially distanced passenger capacity and has sent a letter to GRITS and KY-OTD to inquire about an estimated timeframe allowing the agency to return to full capacity transports. State Management Plan – due revised thresholds originally referenced in the March Board Meeting Arthur was more easily able to order needed replacement computers for the CSR/Dispatch offices. OLD BUSINESS Essential Workers Pay – Arthur expressed thanks on behalf of PATS staff and noted that he had also received two thank you cards addressed to the Board Fixed Route GPS Tracking – is now operational and providing much more expedient information to the CSR’s when clients call and has reduced that aspect of radio communication with the drivers. NEW BUSINESS Board Appointments: Three upcoming expirations and Arthur has requested term renewals for each board member. He is also seeking one new board member appointee to replace the vacancy of the now retired Durwin Ursery. McCracken Fiscal Court: Arthur informed the Board that he has issued a funding request to the county in the amount of $75,000 for consideration in their next budget cycle. He also noted that he has received a few calls related to the service costs as it directly relates to the funding that the county had previously ceased providing. Arthur then referred those individuals to contact the fiscal court representatives. Coronavirus Act (CRRSSA) Funding: $447,978 has now been expended and a summary breakdown was provided for board review utilizing the required KY-OTD documentation of expenditures. CARES Fund Balance: approved amount $2.434M and we have expended $928K of operation budget. Intercity budget of $797K with $528K expended. Operational Stability: OFS is capped at $1.261M and we are currently at $1.239M. We can only bill $21,665 before reaching cap. At that point our expenses will be taken from contract revenue. Propose to utilize 2 months from contract revenue which has a monthly expense average of $181K. Review of March Bank Reconciliation Approval: The reviews were conducted by Mr. Terrance Adams and Executive Director Arthur Boykin and each cash account statement was confirmed. Recent healthcare expenses were then reviewed followed by the review of the credit card statements. A brief review of the vendor summary was then provided. Following the completion of the reconciliation review Mr. Bryan Carner made a motion to approve the account reviews. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. Next Board Meeting: May 19th at 3p.m. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Terrance Adams moved to second the motion. Meeting adjourned.