Loading...
HomeMy WebLinkAbout11-20 Minutes Paducah Transit Authority Board of Directors Meeting Minutes November 18, 2020 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair – Tommy Whittemore at 3:01p.m. Members present were Mark Davis, Durwin Ursery, Zach Hosman, Terrance Adams, and Patrick White. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Guests: David Hampton and Ashley Simmons with Kemper CPA Group Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the October 28th minutes Mr. Terrance Adams made a motion to accept the October meeting minutes. Mr. Durwin Ursery moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the Board to page 3 to review the ridership summary stating that the 3p.m., yellow line had the most ridership followed by the 2p.m. It was also noted that the Blue and Green routes had the most overall ridership. The Board was informed that the monthly bus pass purchases were down by 24% based on YTD information and ridership was down by 29.64% YTD. Mr. Boykin then reviewed the cash flow chart and pointed out that the current balance was at $2.48 million. Medicaid income was down 17%, operating expenses were also down primarily due to a reduced workforce. Office supply expenses were up primarily because it now includes the acquisition of PPE, cleaning supplies, and the portable sanitizer units necessary for cleaning the vehicles daily. Following the review of the statistical and financial reports Mr. Zach Hosman made a motion to approve. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: Pilgrim’s Hickory Plant Transportation has begun with low ridership numbers at this time. OLD BUSINESS Christmas Performance/Recognition Review: Arthur requested that the Board revisit and consider an amended performance review award due to ongoing COVID-19 concerns. Arthur informed the Board that out of concern the agency would not host the annual luncheon meetings to minimize any potential COVID exposure incidents. Mr. Boykin then requested consideration to add an additional $25 per employee to the performance awards that would have been spent on providing the luncheon. It was again stated that PATS does not bill the State for this or any ineligible expenses. Following the discussion Mr. Mark Davis motioned to approve the $75 employee performance rewards. Mr. Patrick White moved the second the motion and it passed with all members voting yes. Lien Release/Vehicle Disposal: the Board was informed that nine listings for vehicles were about to be put up for auction on Ebay as of next week. NEW BUSINESS Kemper FY20 Audit Presentation: David Hampton addressed the Board and provided a summary presentation / overview of the completed audit report: Auditors Report: pages 1&2 Report on Internal Controls: page 14 Paragraph 4: No deficiencies for the FY20 audit Report on Compliance: Paragraph 5: PATS in compliance with FY20 audit Net assets increased due to funding for new replacement vehicles. Operating loss of ($387.281) due to the pandemic. Expenses decreased ($369,583) also due to the pandemic. Following the review and discussion it was noted that there was a fiscal year amount discrepancy on page 5 of the audit that would need to be corrected. With the correction noted Mr. Terrance Adams made a motion to approve the revised FY20 Audit. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. Review of October Bank Reconciliation Approval: The reviews were conducted by Vice Chair – Tommy Whittemore and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the credit card statement noting a replacement refrigerator had recently been acquired for the breakroom and an expense related to the telephone voice recording system was also mentioned. A brief review of the vendor summary was then provided. Following the completion of the reconciliation review Mr. Terrance Adams made a motion to approve the account reviews. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. Next Board Meeting: December 16, 2020 Adjourn – Mr. Terrance Adams motioned to adjourn the meeting and Mr. Mark Davis moved to second the motion. Meeting adjourned.