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HomeMy WebLinkAbout10-20 Minutes Paducah Transit Authority Board of Directors Meeting Minutes October 28, 2020 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair – Tommy Whittemore at 3:06p.m. Members present were Zach Hosman, Bryan Carner, Terrance Adams, and Patrick White. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the September 23rd minutes Mr. Terrance Adams made a motion to accept the September meeting minutes. Mr. Patrick White moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin provided the ridership review noting the second most utilized fixed route was the 2p.m., green line followed by the blue line. It appears that the south side Walmart was the common draw and was seemingly more accessible than the mall Walmart location that served as the recent shift in ridership patterns. Year to date ridership remains to down due to ongoing COVID concerns. Mileage was reported to be down by 1/3 and ridership was down by 45% by comparison. Mr. Boykin then reviewed the cash flow chart and pointed out that the current balance was at $2.17 million and pointed out the 100% CARES funding has also contributed the cash flow stability. Mr. Boykin then conducted the balance sheet review followed by the P&L review stating that generally speaking PATS was down by 1/3 by year to date comparison primarily because of the ongoing COVID imposed transport limitations. Following the review of the statistical and financial reports Mr. Bryan Carner made a motion to approve. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: 133 Audit Complete – no findings this year and Kemper will present the audit report during the scheduled November meeting. The Board was informed that Arthur had been asked and appointed to the KPTA Board. KY-OTD has instructed PATS to conduct a specific financial analysis to receive remaining CARES funding. There were no vehicle incidents/accidents to report for the month. OLD BUSINESS Revised CARES Budget: $2.7 million Lien Release/Vehicle Disposal: Arthur requested Board approval to seek lien releases from KY-OTD for eight vehicles now eligible for retirement. Following Board approval Arthur will also seek KY-OTD approval to place the vehicles up for sale on EBay. Following the request to obtain the lien releases Mr. Bryan Carner made a motion to approve. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. NEW BUSINESS ACLU Bus Wrap: Arthur presented the board with a copy of the vinyl display encouraging people to get out and vote sponsored by the ACLU. Four displays had been purchased and applied to four PATS cutaway vans. Arthur also reported that the ACLU would be contracting for transportation services in qualified regions on November 3rd to provide voters with transportation. City of Paducah Ride to the Polls: The Mayor had called Arthur to let him know that the Housing Authority and United Way to work out a defined list of individuals needing transportation on November 3rd. This will be a fee for service event and PATS will be invoicing for transports provided. Pilgrim’s Hickory Plant Transportation: Arthur reported that he had entered into a contract to provide transportation (1 van) picking up at three Paducah locations and transporting to the Hickory plant and returning the clients to Paducah each evening. This is to be a one year contract presently set up to pay $50.00 per trip. Excess Gillig Buses: Arthur requested Board approval to retire three of the four 2002 model Gillig buses and obtain the lien releases so that they could be sold on EBay. It was noted that one of the buses had been refitted with a remanufactured engine and transmission to serve as a spare for the new Gillig fixed route fleet. Following the discussion Mr. Bryan Carner made a motion to approve. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. Christmas Performance/Recognition Review: Arthur requested Board approval for the annual employee performance reward noting that PATS does not bill the State for this or any ineligible expenses. This year the Board reviewed/discussed the gift cards of $50 per employee and were reminded that PATS will pay the applicable employee tax on the gift cards. It was noted that due to the complications imposed by Walmart, PATS no longer issued gift cards but would issue checks in place of the gift cards. Following the review and discussion Mr. Zach Hosman motioned to approve the employee performance rewards. Mr. Terrance Adams moved the second the motion and it passed with all members voting yes. Review of September Bank Reconciliation Approval: The reviews were conducted by Vice Chair – Tommy Whittemore and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Terrance Adams made a motion to approve the account reviews. Mr. Patrick White moved to second the motion and it passed with all members voting yes. Next Board Meeting: November 18, 2020 Adjourn – Mr. Bryan Carner motioned to adjourn the meeting and Mr. Terrance Adams moved to second the motion. Meeting adjourned.