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HomeMy WebLinkAbout09-20 Minutes Paducah Transit Authority Board of Directors Meeting Minutes September 23, 2020 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3PM. Members present were Tommy Whittemore, Mark Davis, Zach Hosman, Durwin Ursery, and Terrance Adams. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the August 26th minutes Mr. Tommy Whittemore made a motion to accept the August meeting minutes. Mr. Durwin Ursery moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the board to reference page 3 to review fixed route ridership peak ridership during the current COVID-19 environment essentially remained the same as July. Ridership remains to down by 34.5 % based on YTD comparison. Mr. Boykin then reviewed the cash flow chart and pointed out that the current balance was at $2.193 million. Mr. Boykin then conducted the balance sheet review followed by the P&L review stating that the increase in operating was due to the 100% match provided through the CARES funding. The Board was also informed that the City did approve to maintain the $215,000 local match funding for the fixed route. Following the review of the statistical and financial reports Mr. Mark Davis made a motion to approve. Mr. Durwin Ursery moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: A copy of a letter from a PATS client thanking and complimenting the agency for the transportation services provided was shared with the Board. It was announce that Vickie Bourne is once again the Executive Director at KY-OTD KY-OTD has instructed PATS to conduct a specific financial analysis to receive remaining CARES funding. Per discussion with Ms. Bourne about the 2020 Census there is a 60 to 70% chance that FTA revisions will require that PATS be moved from 5311 to 5307 status. PATS will then report directly to the FTA regional office in Atlanta instead of Frankfort, there would be less funding available to PATS as a 5307 recipient. It is presently estimated that that the changes would go into effect during or after the year 2022. There has been a recent increase in vehicle incidents / accidents and that issue will be addressed during the staff meetings scheduled for Thursday September 24th. A letter has been submitted to KY-OTD as the first step to obtain lien releases on eight vehicles that are now ready to be retired and put up for sale on Ebay pending final approval with the PATS Board. OLD BUSINESS Compliance Review Update: part one – virtual site visit completed. The second component of the review to be completed via zoom meeting in October. NEW BUSINESS McCracken Fiscal Court Support: Arthur informed the Board that he had received a call from Judge Clymer and was informed that PATS was not awarded any funding from the County. With the loss of the subsidy PATS must charge full fare to the county residents that were utilizing the subsidized ADA service. Annual EEO Policy Review: per review of the demographic analysis it was determined that PATS is presently deficient by two white females. Corrective action is to be implemented in order to correct the deficiency. Following the review of PATS EEO program Mr. Tommy Whittemore made a motion to approve PATS EEO policy. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. Review of August Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Terrance Adams made a motion to approve the account reviews. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. Next Board Meeting: October 28, 2020 Adjourn – Mr. Terrance Adams motioned to adjourn the meeting and Mr. Mark Davis moved to second the motion. Meeting adjourned.