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HomeMy WebLinkAbout08-20 Minutes Paducah Transit Authority Board of Directors Meeting Minutes August 26, 2020 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3PM. Members present were Tommy Whittemore, Bryan Carner, Zach Hosman, Durwin Ursery, and Terrance Adams. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the July 23rd minutes Mr. Tommy Whittemore made a motion to accept the July meeting minutes. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the board to reference page 3 to review fixed route ridership peak ridership remains at the 2p.m. and 3p.m., periods and the yellow route has resumed the position of most utilized route followed by the green line. July ridership is at 50% of the previous YTD comparison. PATS will experience a 34% decrease in ridership if the current trend continues. In a monthly comparison it was noted that ridership for July did increase compared to June. Mr. Boykin then reviewed the cash flow chart and pointed out that cash flow was down, July expenses totaled $600,000, PATS should be receiving $296,000, and CARES may cover some additional expenses per communication with KY-OTD. The Board was informed that there has been no further input from the City at this time regarding the local match subsidy for the fixed route bus service. Mr. Boykin then proceeded to conduct the balance sheet review followed by the P&L review noting that Medicaid income is down significantly due to the ongoing COVID-19 limited transportation protocol. Following the review of the statistical and financial reports Mr. Bryan Carner made a motion to approve. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: Due to the previously mentioned Medicaid transportation limitations the Board was informed that this has caused transportation delays and there will be additional payroll overtime as drivers are being held over to provide scheduled service while abiding by the limited number of passengers that can be transported together at one time. There were two accidents to report for the month, one at fault due to the driver failing to maintain adequate distance when stopping resulted in colliding with the back bumper of the vehicle that had stopped. There were no injuries to report. OLD BUSINESS COVID-19 Funding Level: the Board was informed that the funding will expire in September and due to an oversight PATS had under requested funds which will result in the necessity of utilizing contract revenue to cover a total of $540,000 in expenses. NEW BUSINESS Request to reappoint three Board Members: Arthur informed the Board that Terrance Adams, Zach Hosman, and Patrick White had been formally reappointed to the PATS Board. Compliance Review Dates: the Board was informed that due to COVID-19 the annual review will be conducted a little differently this year. September 4th there will be a brief on-site inspection of selected vehicles and paperwork. October 18th will be a virtual review of compliance review documents that have been uploaded to KY-OTD to complete the compliance process. Review of July Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Tommy Whittemore made a motion to approve the account reviews. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. Next Board Meeting: September 23, 2020 Adjourn – Mr. Terrance Adams motioned to adjourn the meeting and Mr. Zach Hosman moved to second the motion. Meeting adjourned.