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HomeMy WebLinkAbout07-20 Minutes Paducah Transit Authority Board of Directors Meeting Minutes July 23, 2020 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3:01PM. Members present were Tommy Whittemore, Mark Davis, Zach Hosman, Bryan Carner, and Patrick White. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the June 24th minutes Mr. Tommy Whittemore made a motion to accept the June meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the board to reference page 3 to review fixed route ridership peak ridership during the 2p.m. and 3p.m., periods have flipped and that the blue & green route utilization rates have now surpassed the usual red & yellow routes. Retail service availability/access appears to be the current assumption affecting the change in peak service and route utilization. Annual fixed route and D&R ridership is down by 25% by YTD comparison. Mr. Boykin then reviewed the cash flow chart and pointed out that $400,000 for insurance through KACo had been paid. Following the review of the statistical and financial reports Mr. Mark Davis made a motion to approve. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: The request to replace cutaway vans and minivans may occur later in the year. PATS is presently operating on CARES funding through September. OLD BUSINESS Surplus Equipment: Arthur informed that the following (9) vehicles are now eligible to retire and asked for Board approval to declare them surplus in order that PATS may seek KY-OTD approval to put them up for auction on EBay: 10153, 16184, 16185, 16186, 16192, 16193, 16194, 16195, and 17198. Following the Board discussion Mr. Mark Davis made a motion to declare the vehicles as surplus to allow Arthur to proceed with seeking final approval from the Transportation Cabinet. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. COVID-19 Incentive Pay: Arthur informed the Board that the essential staff were both surprised and pleased with the compensation received. NEW BUSINESS Audit Engagement Letter: the formal letter from Kemper required Board review, approval, and signature from the Board Chair. Following the brief review Mr. Bryan Carner made a motion to accept/approve the letter of engagement. Mr. Patrick White moved to second the motion and it passed with all members voting yes. CARES Act Funding Level: as previously mentioned PATS is presently operating on CARES funding through September and then must utilize PATS operating funds until KY-OTD approves the new fiscal year operating budget most likely in October. Governor Beshear limitation to 10 people: the gatherings limitation will impact transportation volume. Review of June Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Tommy Whittemore made a motion to approve the account reviews. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. Next Board Meeting: August 26, 2020 Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Patrick White moved to second the motion. Meeting adjourned.