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HomeMy WebLinkAbout01-20 Minutes Paducah Transit Authority Board of Directors (December/January) Meeting Minutes held January 22, 2020 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair – Tommy Whittemore at 3PM. Members present were Mark Davis, Bryan Carner, Durwin Ursery, Patrick White, Zach Hosman, and Terrance Adams. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the November, 2019 minutes Mr. Bryan Carner made a motion to accept the November meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Fixed route December ridership summary review followed by the review of total ridership including D&R year to date comparison. It was noted that there is presently a -.06% decrease in ridership most likely attributable to seasonal weather conditions. Ridership typically increases in the spring. Mr. Boykin directed the Board to the cash flow chart and the present balance. The Board was informed that a check for $1.7 million was issued as of January 8th for the four new Gillig Fixed Route Buses. $350,000 from the restricted capital account was utilized to cover the local match portion for the new buses. The Board then reviewed the balance sheet, P&L YTD comparison. Following the review of the statistical and financial reports Mr. Mark Davis made a motion to approve. Mr. Durwin Ursery moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business items: The new fixed route buses are not quite ready for service, PATS is presently waiting on the circuit boards for the electronic fireboxes so they can be programmed for use. The new buses will eventually have new advertising wraps No accidents/incidents to report for the month. OLD BUSINESS Miller Compliance Review – as reported in November, Miller Trail ways funding had been suspended by KY-OTD pending requested information. It was reported that Miller has now submitted additional information to the Office of Transportation Delivery for review. NEW BUSINESS Authorizing Resolution & Local Share Resolution for FY 21 Grant Application: 5311 and 5339 grant authorization review with the Board of Directors. Following the discussion regarding the authorization and local share resolutions for the FY21 Grants Mr. Mark Davis made a motion to approve. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. Annual Review of Procurement/Purchasing & Contracting Policy: the Board was informed of a new change that now allows for proposed expenditures of $30,000 or less now allows for quotes only. Title VI Policy Review: the Board was informed that KY-OTD has instructed PATS to replace the Title VI notices that had previously been issued by the Medicaid Broker –GRITS with notices that only have the PATS logo on them. The fixed bus route service must now also be included in the Title VI notification and Arthur has been asked to provide KY-OTD with a performance matrix review of the fixed route service. Following the review and discussion of the Procurement/Purchasing & Contract Policy and the Title VI review, Mr. Mark Davis made a motion to approve both. Mr. Bryan Carner moved to second the motion and both passed with all members voting yes. Executive Session: Mr. Zach Hosman made a motion to go into executive session as permitted by KRS 61.810 (l) (f). Mr. Bryan Carner moved to second the motion and it was approved with all members voting yes. Arthur Boykin and Chuck Simpson were excused from the session and recalled to board room upon completion of the session. Mr. Terrance Adams made a motion to come out of executive session and Mr. Durwin Ursery moved to second the motion and it was approved with all members voting yes. No business items transacted during the executive session. Executive Director’s Performance Review: Following the summarized report from the Board of Directors Personnel Committee, Vice Chair – Tommy Whittemore announced that the Executive Directors salary is to be increased by 5% and be made retro-active to January 1, 2020. In addition Mr. Boykin was asked to present goals set for the next 12 months during the April, 2020 Board Meeting. A formal written request for the presentation of goals will be prepared and presented to Mr. Boykin. December, 2019 Bank Reconciliation Approval: The reviews were conducted by Vice Chair – Tommy Whittemore and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Bryan Carner made a motion to approve the account reviews. Mr. Terrance Adams moved to second the motion and it passed with all members voting yes. Next Board Meeting: February 26 at 3p.m. Adjourn – Mr. Terrance Adams motioned to adjourn the meeting and Mr. Mark Davis moved to second the motion. Meeting adjourned.