HomeMy WebLinkAbout11-19 Minutes
Paducah Transit Authority
Board of Directors (November) Meeting
Minutes held December 4, 2019
CALL TO ORDER
The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3PM. Members present were Durwin Ursery, Terrance Adams, Bryan Carner, Tommy
Whittemore, Mark Davis, and Zach Hosman. Executive Director – Arthur Boykin. Guests: Zac Rambo and David Hampton – Kemper CPA Group, LLP
Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance
Public Comments: N/A
REVIEW OF MINUTES
Following the review of the October, 2019 minutes Mr. Terrance Adams made a motion to accept the October meeting minutes. Mr. Tommy Whittemore moved to second the motion and it passed
with all members voting yes.
REVIEW OF STATISTICAL AND FINANCIAL REPORTS
Mr. Boykin directed the Board to the cash flow chart and the present balance. The Board then reviewed the balance sheet, P&L YTD comparison.
Following the review of the statistical and financial reports Mr. Bryan Carner made a motion to approve. Mr. Durwin Ursery moved to second the motion and it passed with all members
voting yes.
MANAGER’S REPORT
Mr. Boykin informed the Board about the following transit business items:
Intercity transportation for the United Airline pilots resumed as of December 3rd.
1.45% increase in health insurance cost for the 2020 plan year
Transfer of funds from the flex account back to the general fund to be auditor compliant
Paducah Chamber of Commerce Annual Meeting January 31, 2020
One vehicle accident/incident at Cobb Bus stop
OLD BUSINESS
McCracken County Fiscal Court Fiscal Support – As of October 5th there has been no response to the requested $25,000 allocation of funds.
No new ADA county clients / all back to $1.75per mile charge without fiscal support.
NEW BUSINESS
Kemper Presentation of Fiscal 2019 Audit:
Zac Rambo provided a review of the annual 133 audit report and covered the following items in summary format for Board Member discussion:
Page 4 Current Assets $293,864
Page 5 Ending Cash $227,718
Net Increase Cash $14,891
Page 19 Corrective action on deficiency in place by 11/01/19 (clerical error not material weakness)
Following the Board review and discussion Mr. Bryan Carner motioned to accept the FY 2019 Audit Report. Mr. Terrance Adams moved to second the motion and it passed with all members
voting yes
Restricted Capital Vehicle Replacement: per replacement schedule PATS will be replacing (7) vehicles in 2020 the total expenditure = $462k the 20% match = $92,400. PATS will need to
set aside $7,700 monthly. 11 vehicles due for replacement in 2021 totaling $748k the match will be $149.6k. PATS will need to set aside $12,466 monthly. Per Board discussion PATS
will need to begin setting aside monthly funds transferring from the general to the restricted capital fund to meet the 20% match funding.
Miller Compliance Review: presently funding suspended KY-OTD requested documentation on expense requested data for Aug., Sept., Oct. Miller invoices will not be paid per OTD until
they are in compliance. No response from Miller at this time.
Staff Meeting with Holiday Meal: December 13th 9:30a.m. to 2p.m.
October, 2019 Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr.
Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Terrance Adams made a motion to approve the account reviews.
Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes.
Next Board Meeting: January 22, 2020 at 3p.m. A combined December/January meeting will be held. Chuck is to contact the Paducah Sun and WPSD to provide them with the revised meeting
scheduled in place of the December Board Meeting due to the Christmas and New Year’s Holidays.
Adjourn – Mr. Terrance Adams motioned to adjourn the meeting and Mr. Tommy Whittemore moved to second the motion. Meeting adjourned.