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HomeMy WebLinkAbout10-19 Minutes Paducah Transit Authority Board of Directors Meeting Minutes of October 24, 2019 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3:03PM. Members present were Tommy Whittemore, Bryan Carner, Durwin Ursery, Patrick White, and Zach Hosman. Executive Director – Arthur Boykin and Chuck Simpson – Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the September, 2019 minutes Mr. Bryan Carner made a motion to accept the September meeting minutes. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the Board to the cash flow chart and stated that the present balance was at $1.8 million, however, PATS is scheduled to begin receiving the new replacement Gillig buses in December and the operating threshold will decrease by $1 million. The Board then reviewed the balance sheet, P&L YTD comparison. Following the review of the statistical and financial reports Mr. Bryan Carner made a motion to approve. Mr. Durwin Ursery moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board that although ridership was at 14,049, the 9a.m. fixed route run had the highest ridership census, and the annual ridership was at 71, 546. The Board was informed that arbitration for the nursing home client that passed away in part they were allowed to utilize PATS instead of going by ambulance was settled for $15,000. The deviated fixed route service to Commerce Park has commenced. This is presently a trial effort to build ridership with the businesses that had expressed interest. Arthur will continue to monitor the progress and sustainability. KY-OTD Director Eric Perez will be making a presentation at the PADD Office on Monday October 28th to discuss the upcoming impact regarding the expiration of the State toll credit program and the impact on public transportation vehicle procurement match funding. OLD BUSINESS City of Paducah check presentation – the Board was informed the City Manager and two additional city staff members formally presented the local match funding check to Arthur as planned on October 9th. Board members also discussed the brief news article that followed the check presention. Open Records Request – the Board was informed that PATS attorney Glenn Denton had provided a letter to PATS simply as a reminder due to unrelated recent events that highlighted the importance of following proper procedure and responding within 72 hours of an open records request. NEW BUSINESS Christmas Gift Cards/Board Review: The Board authorized the Executive Director to purchase a gift card per employee and provide them during the annual December staff meetings / luncheon provided that PATS does not bill the State for any ineligible expenses. This year the Board approved increasing the gift cards to $50 per employee and PATS will pay the applicable employee tax on the gift cards. Following the review and discussion Mr. Tommy Whittemore motioned to approve the acquisition of the gift cards. Mr. Bryan Carner moved the second the motion and it passed with all members voting yes. EEO Policy Review: left on agenda by mistake/ previously approved in September. McCracken County Fiscal Support: Arthur reported that he had been informed that the fiscal court had not yet finalized their budget. There was nothing to report regarding the status of the $25,000 subsidy. September, 2019 Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Cox did point out there was one check over $10,000 requiring two signatures. Mr. Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Bryan Carner made a motion to approve the account reviews. Mr. Durwin Ursery moved to second the motion and it passed with all members voting yes. Next Board Meeting: December 04, 2019 at 3p.m. Chuck is to contact the Paducah Sun and WPSD to provide them with the revised meeting scheduled in place of the November Board Meeting due to the Thanksgiving Holiday. Adjourn – Mr. Zach Hosman motioned to adjourn the meeting and Mr. Tommy Whittemore moved to second the motion. Meeting adjourned.