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HomeMy WebLinkAbout09-19 Minutes Paducah Transit Authority Board of Directors Meeting Minutes of September 25, 2019 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3:10PM. Members present were Tommy Whittemore, Durwin Ursery, Zach Hosman, and Terrance Adams. Executive Director – Arthur Boykin and Chuck Simpson – Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the August, 2019 minutes Mr. Tommy Whittemore made a motion to accept the August meeting minutes. Mr. Zach Hosman moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the Board to the cash flow chart and stated that there were no major changes at this time. The Board was then informed that the State toll credit program would be expiring as funds will be depleted. This program has been utilized over the years to help the State with the 20% local match requirement for vehicle acquisition. Public Transportation agencies will need to develop an alternate funding source for local match funding if the State of Kentucky does not implement a new State level funding source to help cover the cost of vehicle replacement. Pending further clarification with the State of Kentucky, the Board would like to begin transferring a specified KY-OTD approved amount out of PATS funding to develop the 20% local match funding for future vehicle replacement. Following the review of the statistical and financial reports Mr. Terrance Adams made a motion to approve. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin informed the Board that although mileage was down slightly, ridership was up 3%. The decrease in mileage was attributed to less total miles traveled by demand response and an increase in fixed route ridership. There were no accidents/incidents to report for the month. OLD BUSINESS Ride to Work Program – Arthur reported that the proposed deviated fixed route service was back on hold at the moment due to the private businesses that had expressed interest did not yet have a commitment on the required match funding and employee/passengers that would be necessary to begin providing transportation. City of Paducah check presentation – the Board was informed and invited to attend the local match funding check presentation to PATS on October 9th at 11a.m. Compliance Review – the Board was informed that the annual compliance review conducted by the Office of Transportation Delivery will begin Thursday afternoon and conclude on Friday. NEW BUSINESS Proof of Receipt Open Records: required Board signature pages were completed for Arthur to submit to the City of Paducah. EEO Policy Review: Arthur provided the annual review for the Board, stating that Angel Bailey maintains the position of designated EEO Officer. PATS is currently in compliance and KY-OTD has not required any further updates or revisions at this time. . Following the review and discussion of the EEO policy Mr. Terrance Adams made a motion to approve. Mr. Hosman moved to second the motion and it passed with all members voting yes. McCracken County Fiscal Support: the Board was informed that Arthur had provided information to Judge Clymer prior to the last fiscal court meeting. Arthur will follow up and confirm the status of the $25,000 subsidy. August, 2019 Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Terrance Adams made a motion to approve the account reviews. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. Next Board Meeting: October 24, 2019 at 3p.m. Chuck is to contact the Paducah Sun and WPSD to provide them with the revised meeting scheduled for October. Adjourn – Mr. Terrance Adams motioned to adjourn the meeting and Mr. Zach Hosman moved to second the motion. Meeting adjourned.