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HomeMy WebLinkAbout08-19 Minutes Paducah Transit Authority Board of Directors Meeting Minutes of August 28, 2019 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3PM. Members present were Tommy Whittemore, Mark Davis, Bryan Carner, Durwin Ursery, Zach Hosman, and Patrick White. Executive Director – Arthur Boykin and Chuck Simpson – Human Resources Director / Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the July, 2019 minutes Mr. Bryan Carner made a motion to accept the July meeting minutes. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS Mr. Boykin directed the Board to the cash flow chart and stated that there were no major changes and reminded the Board that the new fiscal year insurance premiums were the primary impact on July expenses. Mr. Boykin then stated there were no trends to report for the month impacting the P&L YTD comparison. A copy of the new fiscal year contract with the City of Paducah was provided for review and discussion. It was reported the current $215,000 subsidy for fixed route bus local match funding remained intact. Following the review of the statistical and financial reports Mr. Tommy Whittemore made a motion to approve. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT Mr. Boykin directed to Board to review the July fixed route ridership and pointed out that the blue line was the most utilized route. Annualized ridership provided an increase of 32,000 transports last year and it was noted the annual quilt show provides a noticeable impact in ridership. At present it is anticipated that there will be a 2.4% ridership increase for this fiscal year. The Board was informed that the family of a deceased former client had sued the nursing home and PATS in an attempt to indicate negligence had been the cause of death. The nursing home is the primary being sued, PATS was not aware/informed of the clients condition but rather simply provided transportation as scheduled by the nursing home. Arthur stated that the case is going to mediation and will be attending the upcoming meeting with attorneys. Fall Quilt Show participation: Arthur informed the Board that PATS will be providing service with both trolleys along the regular route with some modifications within the route to accommodate vendors and participants for the upcoming four day event in September. Mr. Boykin informed the Board that PATS received the KPTA Public Transit Leadership award during recent conference in Lexington. Arthur also informed the Board that he had completed and received a certificate for completing the TVA Leadership Academy. Both certifications were placed on display for the Board. OLD BUSINESS Ride to Work Program – Arthur reported that as of September 16th PATS is scheduled to begin a deviated fixed route involving participating businesses at Exit 3 and Commerce Park utilizing Highway 60, Maxon Road, and Highway 62. The participating employers are to help fund the designated route. Following brief discussion the Board recommended ridership and expenses for the proposed route service be monitored for fiscal sustainability. NEW BUSINESS Annual OTD Compliance Review: scheduled for September 26th and 27th. New Vehicles: PATS will no longer be purchasing minivans and will be transitioning to the “Transit Wagon” van to replace the minivan and will accommodate more passengers for the designated purpose. Three vehicles have been approved by KY-OTD. FY19 Audit: initial visit from the auditors last week, information gathering prior to the start of the audit. July, 2019 Bank Reconciliation Approval: The reviews were conducted by Board Chair – Chip Cox and Executive Director Arthur Boykin and each cash account statement was confirmed. Mr. Boykin then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Bryan Carner made a motion to approve the account reviews. Mr. Bryan Mark Davis moved to second the motion and it passed with all members voting yes. Next Board Meeting: September 25, 2019 at 3p.m. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Patrick White moved to second the motion. Meeting adjourned.