HomeMy WebLinkAbout06-19 Minutes
Paducah Transit Authority
Board of Directors Meeting
Minutes of June 26, 2019
CALL TO ORDER
The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair – Tommy Whittemore at 3:01PM. Members present were Durwin Ursery, Mark Davis, Zach Hosman,
and Patrick White. Executive Director – Arthur Boykin and Chuck Simpson – Human Resources Director / Secretary to the Board
Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance
Public Comments: N/A
REVIEW OF MINUTES
Following the review of the May, 2019 minutes Mr. Mark Davis made a motion to accept the May meeting minutes. Mr. Durwin Ursery moved to second the motion and it passed with all members
voting yes.
REVIEW OF STATISTICAL AND FINANCIAL REPORTS
Mr. Boykin directed the Board to the cash flow chart and stated that the projected balance should remain at $1.6 million at the fiscal year end. Mr. Boykin then proceeded to provide
a review of the P&L YTD comparison and pointed out the increase in health insurance was related to the additional full time D&R drivers that were added to the 2019 budget as well as
the increase in providing health insurance for 2019. Following the review of the statistical and financial reports Mr. Patrick White made a motion to approve. Mr. Zach Hosman moved
to second the motion and it passed with all members voting yes.
MANAGER’S REPORT
Mr. Boykin directed to Board to the 3rd page of the board packet to review the May fixed route ridership and pointed out that the red line presently remains the most utilized route.
Annual ridership is projected to show a 2.7% decrease and the decrease is a reflection of the loss of previously mentioned transportation agreements, Olmsted and the Pilots.
Transit Day Proposal – (PART Meeting) with Fulton, Murray, and Paducah Transits: the Board was informed that the three transits are working proposing and advertising a public transportation
awareness day that may include reduced fares for a specified time frame for the chosen day.
Customer Appreciation Day – the Board was reminded that PATS held a customer appreciation cook out at the bus terminal last year from 11a.m. to 1p.m., and the clients seemed to enjoy
and have been asking if PATS would do it again this year. Arthur indicated that the cost last year was within $200 dollars for drinks, hot dogs/hamburgers, buns, chips and charcoal
for the grill. Following a brief discussion Mr. Mark Davis made a motion to approve a budget up to $300 for customer appreciation day provided that PATS does not bill the State for
any ineligible expenses. Mr. Durwin Ursery moved to second the motion and it passed with all members voting yes.
OLD BUSINESS
Ride to Work Program – a second meeting is to take place July 2nd at LYNX Services to further
define the actual utilization, establish pick up points, and discuss the cost/commitment to a fee for service. PATS must also confirm what if any budget revisions it may be subject
to from the new fiscal year City budget.
NEW BUSINESS
A133 Audit Engagement – the Board was informed that PATS has scheduled a meeting with the auditor during the week of July 8th to address preparation requirements in an effort to reduce/eliminate
additional costs at the end of the process as they mostly relate to journal entries.
May, 2019 Bank Reconciliation Approval: The reviews were conducted by Vice Chair – Tommy Whittemore and Executive Director Arthur Boykin and each cash account statement was confirmed.
Arthur then reviewed the credit card statement and vendor summary. Following the completion of the reconciliation review Mr. Mark Davis made a motion to approve the account reviews.
Mr. Patrick White moved to second the motion and it passed with all members voting yes.
Next Board Meeting: July 17, 2019 at 3p.m. Chuck is to contact the Paducah Sun and WPSD to provide them with the revised meeting scheduled for July.
Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Patrick White moved to second the motion. Meeting adjourned.