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HomeMy WebLinkAbout12-15-2021 Minutes Paducah Transit Authority Board of Directors Meeting Minutes December 15, 2021 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Vice Chair – Tommy Whittemore at 3:03p.m. Members present were Mark Davis, Chip Bohle, Patrick White, and Bryan Carner. Executive Director – Arthur Boykin and Chuck Simpson - Human Resources Director / Secretary to the Board Guests: Charles Decker and Blake Shelton with Assured Partners Vice Chair – Tommy Whittemore led the Board in reciting the Pledge of Allegiance Public Comments: N/A Health Insurance Presentation: At the request of Arthur Boykin, Charles Decker made a brief presentation regarding the transition to anthem health insurance for the 2022 plan year. Following the review and discussion Arthur requested Board approval to add an additional $1,000 per employee to the medical flex account to help offset the potential co-pay cost of an emergency room and/or referral to a specialist. Mr. Bryan Carner made a motion to approve the additional $1,000 per employee flex account funding. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. REVIEW OF MINUTES Following the review of the November 2021 minutes, Mr. Chip Bohle made a motion to accept the November meeting minutes. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. REVIEW OF STATISTICAL AND FINANCIAL REPORTS . Mr. Boykin directed the Board to review the cash flow forecast, noting that the State was not invoiced due to PATS reaching its operational stability threshold and must now utilize those funds until the agency to the extent necessary to eligible to resume billing the state for funding. Arthur also reported that D&R fares total will be changing due to a necessary revision in reporting the Medicaid funding received through the Department of Corrections medical transport services contract. It was also reported that PATS experienced a 71% fuel cost increase by YTD comparison. MANAGER’S REPORT Mr. Boykin informed the Board about the following transit business: November ridership was reported at 71,087 compared to 57,117 last year. Arthur noted that ridership was up in general. The most utilized fixed bus route lines for the month were the yellow route followed by the blue route. At the corner of 6th an Madison a PATS fixed route bus was struck by another vehicle that failed to stop at the intersection and on December 14th an incident occurred when a motorist pulled out in front of another fixed route bus causing the bus driver to abruptly apply the brakes and a passenger complained about a potential injury to the knee when they slid forward in their seat. OLD BUSINESS Greyhound Intercity Bus ACH – Arthur provided a written addendum to the PATS purchasing policy for transactions in the amount of $10,000 or more. . Following the review of the addendum Mr. Mark Davis made a motion to approve the ACH addendum. Mr. Patrick White moved to second the motion and it passed with all members voting yes. Classified Ad for Assistant General Manager – a copy of the classified was provided for Board review. At present Arthur is now waiting on resumes. It is hoped that the position will be filled in a timely manner so that Arthur can have adequate time to train the selected candidate especially in the budget/grant process. 2021 Audit – complete, no findings NEW BUSINESS Anthem Health Insurance Presentation: presentation provided at the beginning of the meeting. Retain Authorization for Flex, COBRA, Consulting: PATS will retain Randall Childers for insurance consulting and will retain Dunn Administrators for the Medical Flex Card and COBRA administration. Review of the November Bank Reconciliation: The reviews were conducted by Vice Chair – Tommy Whittemore and Executive Director Arthur Boykin. Arthur reviewed each cash account statement was confirmed. The credit card charges were then reviewed followed by the vendor summary. Following the completion of the reconciliation review Mr. Mark Davis made a motion to approve the account reviews. Mr. Chip Bohle moved to second the motion and it passed with all members voting yes. Next Board Meeting: January 19th at 3p.m. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Chip Bohle moved to second the motion. Meeting adjourned.