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HomeMy WebLinkAboutCAFR-June-30-2011CITY OF PADUCAH, KENTUCKY COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 FINANCE DEPARTMENT CITY OF PADUCAH, KENTUCKY City of Paducah Paducah, Kentucky Conlprehensive Annual Financial Report Year Ended June 30,2011 Issued by the Finance Department CITY OF PADUCAH, KENTUCKY COMPREHENSNE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 Introductory Section: Letter of Transmittal Organizational Chart Principal Officials GFOA Certificate of Achievement Financial Section: Independent Auditor's Report Required Supplementary Information: TABLE OF CONTENTS Management's Discussion and Analysis Basic Financial Statements: Government-wide Financial Statements: Statement of Net Assets Statement of Activities Fund Financial Statements: Governmental Funds: Balance Sheet Reconciliation of the Governmental Funds Balance Sheet to Statement of Net Assets Statement of Revenues, Expenditures and Changes in Fund Balances Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Budgetary Comparison Statement (Budgetary Basis) - General Fund Budgetary Comparison Statement -Note to RSI -General Fund Budgetary Comparison Statement (Budgetary Basis) - Special Revenue Investment Fund Budgetary Comparison Statement -Note to RSI -Special Revenue Investment Fund Proprietary Funds: Statement of Net Assets Statement of Revenues, Expenses and Changes in Fund Net Assets Statement of Cash Flows Fiduciary Funds: Statement of Net Assets Statement of Changes in Net Assets Component Units Financial Statements: Statement of Net Assets Statement of Activities Notes to Financial Statements Required Supplementary Information: Pension Trust Fund Schedules Exhibit No. Page No. 1 -7 8 9 10 11-12 13-27 1 28-29 2 30-31 3 32-33 4 34-35 5 36-37 6 38-39 7 40-43 8 44 9 45 10 46 11 47 12 48 13 49 14 50 15 5] 16 52-53 17 54-55 56-90 A-I 91 Exhibit No. Page No. Supplementary Information: Nonmajor Governmental Funds: General Capital Improvements Detail Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual B-1 92 Debt Service Fund Detail Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget and Actual B-2 93 Combining Balance Sheet B-3 94-95 Combining Statement of Revenues, Expenditures and Changes in Fund Balances B-4 96-97 Detail Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget and Actual: Municipal Aid Program Fund B-5 98 Emergency Communication Service Fund B-6 99 Court A wards Fund B-7 100 Small Grant Fund B-8 101 CDBG Grant Fund B-9 102 Special Revenue Bond Fund B-lO 103 Home Grant Fund B-ll 104 PRAFund B-12 105 Nonmajor Proprietary Funds: Nonmajor Enterprise Funds: Combining Statement of Net Assets C-l 106 Combining Statement of Revenues, Expenses and Changes in Fund Net Assets C-2 107 Combining Statement of Cash Flows C-3 108 Internal Service Funds: Combining Statement·of Net Assets D-1 109 Combining Statement of Revenues, Expenses, and Changes in Fund Net Assets D-2 110 Combining Statement of Cash Flows D-3 111 Fiduciary Funds: Combining Statement of Net Assets -Pension Trust Funds E-1 112 Combining Statement of Changes in Net Assets - Pension Trust Funds E-2 113 Combining Statement of Net Assets Private-purpose Trust Funds E-3 114 Combining Statement of Changes in Net Assets - Private-purpose Trust Funds E-4 115 Statement of Changes in Assets and Liabilities -Agency Funds E-5 116 Table No. Page No. Statistical Section: Net Assets by Component 1 117 Changes in Net Assets 2 118-120 Fund Balances, Governmental Funds 3 121 Changes in Fund Balances, Governmental Funds 4 122 Assessed and Estimated Actual Value of Taxable Property 5 123 Statistical Section: Property Tax Rates -Direct and Overlapping Governments Principal Taxpayers Secured Tax Levies and Collections Employee License Tax Collections Principal Employee License Taxpayers Ratio of Outstanding Debt by Type Ratio of Net General Bonded Debt Outstanding Direct and Overlapping Governmental Activities Debt Legal Debt Margin Information Demographic and Economic Statistics Principal Employers City Full-Time Employees by Function Operating Indicators by Function Capital Asset Statistics by Function Single Audit Section: Schedule of Expenditures of Federal A wards Notes to the Schedule of Expenditures of Federal Awards Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Report on Compliance with Requirements That Could Have a Direct and Material Effect on Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 Schedule of Findings and Questioned Costs Schedule of Prior Audit Findings Table No. 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Page No. 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138-139 140 141-142 143-144 145 146 CITY OF PADUCAH, KENTUCKY INTRODUCTORY SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 Honorable Mayor and Commissioners City of Paducah Paducah, Kentucky CITY OF PADUCAH Finance Department P.O. Box 2267 Paducah, KY 42002-2267 270-444-8512 December 16, 2011 We are pleased to submit Paducah's Comprehensive Annual Financial Report for the year ended June 30, 2011. Responsibility for the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. The major objective of this report is to describe the City's financial condition and the financial results of its operation in a format designed to be useful to the general public, elected officials, investors, and creditors. We believe the data, as presented, is accurate in all material aspects; that it is reported in a manner designed to present fairly the financial position and results of operations of the various funds. All disclosures necessary to enable the reader to gain maximum understanding of the City's financial activities have been included. City management's narrative on the financial activities of the City for the fiscal year ended June 30, 2011, is in the Management's Discussion and Analysis (MD&A) section of this report, immediately following the Report of Independent Auditors. The letter of transmittal is written to complement the MD&A and the financial statements, and should be read from that perspective and in conjunction with all other sections of the CAFR. THE CITY Paducah was established in 1827 by explorer General William Clark. The City of Paducah is situated at the confluence of the Ohio and Tennessee Rivers in the north central portion of McCracken County. Paducah is the largest city both in the county and in the Jackson Purchase eight county region. The City has established itself as the cultural, economic, medical, and transportation center for not only the Jackson Purchase region but for a large portion of Southern Illinois and portions of Western Tennessee and Southeastern Missouri. Industry The Paducah area has moved from the traditional "manufacturing industry" to a "service industry" economy. Multi-state computer services, significant banking corporations, wholesale and retail trade, river-related services, the health care industry, and related services are the major employment centers. Economic Development Activities The, Greater Paducah Economic Development Council (GPEDC) coordinates the City's efforts in strengthening and building economic development activities. Representatives of financial institutions, utilities, local government, education, and the business community serve as the Board of Directors. In existence since 1987, GPEDC assumes and carries out the responsibility of working with existing industry and business as well as identifying and recruiting new companies to the City of Paducah. Additionally, GPEDC is responsible for development of long-term strategy for economic development activities and coordinates local entities in the accomplishment of those strategies. In the early 1990s, the City of Paducah, the State of Kentucky, and several federal agencies, in conjunction with business, developed a 650-acre 'Information Age' Park. This park is designed to appeal to firms needing advanced telecommunications and computing capabilities. The Info Park's focal point was centered on the Resource Center, which was designed to coordinate resources of government, business, and education. In 1997, the City of Paducah jointly with the County of McCracken acquired the 'Industrial Park West of Paducah and McCracken County'. This park contains 218 acres with immediate access to two major railroad lines, Paducah and Louisville and Paducah and Illinois (formerly Illinois Central). The park is located within the southwest quadrant of the 1-24/Cairo Road interchange. In 2007, GPEDC began assembling property to establish Riverport West, a 673-acre industrial park with rail and river access in western McCracken County. Churches And Schools A relatively strong religious base is evident in the community, as demonstrated by the many churches in Paducah. Numerous churches, representing many of the major denominations, are located within the City. Several area churches offer televised activities as a convenience to those who do not attend church. Elementary and secondary education in Paducah is provided by the Paducah Independent School System, the McCracken County School System, Community Christian Academy, and by the St. Mary's Parochial School System. Higher education is available locally from West Kentucky Community and Technical College (WKCTC), formerly known as Paducah Community College, a two-year institution affiliated with the University of Kentucky's community college system. WKCTC also serves as a site for the University of Kentucky extended campus graduate programs, in addition to a four-year engineering college in conjunction with the University of Kentucky. In 2008, WKCTC opened a Paducah School of Art, which is currently holding classes in its temporary location while the permanent facility is developed. In 2010, a new 65,000 square feet Emergency Technology Center was opened, offering industrial and manufacturing technologies, engineering technology, as well as business and industry training, and information technology programs. This is the first state supported new building to be constructed on the WKCTC campus in over 20 years. Medical Facilities Paducah serves as the regional medical center for much of the Jackson Purchase Area of Western Kentucky, a large portion of Southern Illinois, and Northwestern Tennessee. Paducah's medical industry has almost every major medical specialty represented in the physician population. The medical industry, represented by Lourdes Hospital and Western Baptist Hospital, provides over 550 beds for medical needs. The two largest hospitals, together, employ approximately 3,300 persons. -2- Recreation And Culture Citizens have available a wide range of recreational and cultural activities which cater to diverse tastes. Area residents may choose from fishing on nearby Kentucky and Barkley Lakes to enjoying the performing arts. City parks provide areas for baseball, softball, golf, football, tennis, disc golf, skate boarding, soccer, hiking, and picnicking. The Parks Services Department offers a substantial number of activities for people of all ages. The 'Dogwood Festival', held in April, highlights the coming of spring in Paducah. Residents are encouraged to spotlight their trees to illuminate a driving tour to celebrate an abundance of dogwood trees. The LowerTown Art and Music Festival is uniquely showcased within the borders of Paducah's 140- year-old historic neighborhood. The LowerTown Art and Music Festival is an outdoor-juried show in its 9th year. The weekend exhibits the work of local artists and includes jazz, salsa, zydeco, and blues music as well as food from area restaurants. Started in 2004, the 'Rivers Edge International Film Festival' is a four-day event built around the showing of independent films from around the world. The festival is held in multiple venues including Maiden Alley Cinema, Market House Theatre, and Yeiser Art Center. In addition to appealing to the film lover, the festival also provides filmmakers opportunities for exhibition, education, and networking. Paducah is the site of the Museum of the American Quilter's Society. In May 2008, a congressional designation was passed naming the museum as the National Quilt Museum of the United States. The museum, dedicated in 1991, is the centerpiece for the quilters' annual convention held in April. The convention attracts an estimated 30,000 visitors to Paducah annually. 'Live on Broadway', which began as the 'Downtown After Dinner Program' in May 1997, started out as an experiment to draw people to Paducah's downtown district. From Memorial Day through July, businesses remain open late on Saturday night while street corner musicians of all types entertain. One of Paducah's oldest celebrations is the '8th of August Emancipation Celebration', which features African American family reunions or a homecoming. It is a time for African Americans to pay tribute to their heritage and roots, and a time of reconciliation. The 'Barbecue on the River' event was started in 1995 as a way for local charities to raise funds. It attracts in excess of 70,000 participants to Paducah's riverfront during the last weekend in September. Over time, this annual event has grown to incorporate other events, including 'Marine Industry Day' and 'Old Market Days'. Paducah Power sponsors the annual 'Christmas in the Park' lighting display at Noble Park. The public is invited to a special lighting ceremony the Friday after Thanksgiving. This is the thirteenth year for the event. Although the event is free, volunteers collect more than $30,000 in cash and thousands of pounds of canned food annually. Paducah has an active symphony and several theater groups. The Paducah Symphony Orchestra stages concerts during the winter season, with the Market House Theater presenting several productions during the same time period. In addition, West Kentucky Community and Technical College's 'Arts in Focus' series sponsors a variety of professional productions. The most recent addition to the City's cultural lineup is the 'Luther F. Carson Four Rivers Center for the Performing Arts'. The Center opened in February 2004, as a regional, multiple-purpose facility with a 1,800-seat main hall designed to accommodate a wide variety of cultural and educational programs. -3- The McCracken County Public Library offers a large selection of literature, special collections, and programs. The West Kentucky Community and Technical College Library supplements this community resource. The combined inventories of the two libraries yield nearly 121,000 titles, not counting numerous periodicals and newspapers. THE GOVERNMENT Paducah operates under a Council-City Manager form of government. The Paducah Board of Commissioners is made up of a Mayor and four Commissioners elected at large by the citizens on a non- partisan basis. The Mayor is elected for a four-year term and Commissioners for a two-year term. The Mayor and Commissioners have equal voting powers. The Board of Commissioners sets the policies that govern the City. It appoints advisory citizens groups that help in the decision-making process. The City Manager is appointed by the Board and assists it in formulating objectives, policies, and programs. The City Manager is responsible for the day-to-day operation of the City's 318 full-time employees as of June 30, 2011. Department managers are responsible for their respective departments and report directly to the City Manager. REPORTING ENTITY AND ITS SERVICES For financial statement purposes, as required by generally accepted accounting principles, the City's Comprehensive Annual Financial Report includes all City of Paducah financial statements (primary government) and its component units. The component units discussed below are included in the City's reporting entity because of the significance of their operational or financial relationships with the City of Paducah. Blended units are presented as such because the units' governing bodies are substantially the same as the governing body of the City, or provide service almost entirely to the City of Paducah. The City has only one blended unit; the Police and Firefighters' Pension Fund, which was established for the benefit of police and firemen of the City. The following component units have been presented as discrete units to emphasize that they are legally separate from the City. Paducah Water Works and Paducah Transit Authority are all included in the City's financial statements because of their financial relationship with the City. The City provides a full range of municipal services including police and fire protection, maintenance of streets and infrastructure, sanitation services, storm sewer services, cultural events, and recreation activities. Accounting System The City's accounting system is organized on the basis of separate funds, each of which is considered to be a separate accounting entity. The financial activities of each fund generate a separate set of self- balancing accounts, which comprise its assets, liabilities, fund equity, revenues, and expenditures/expenses. Municipal resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The City'S accounting records for the governmental funds and agency funds are maintained on a modified accrual basis, with revenues being recorded when "measurable and available" and expenditures being recorded when the services or goods are received and the liabilities are incurred. Accounting records for the City's proprietary funds and trust funds are maintained on the accrual basis, with revenues recognized when earned and expenses recorded when the liability is incurred or economic asset used. -4- Internal Control In developing and evaluating the City's accounting system, consideration is given to the adequacy of internal controls. Internal controls were designed for Paducah's accounting system to reasonably safeguard its assets against loss from unauthorized use or disposition, check the accuracy of accounting data, promote operational efficiency, and encourage adherence to prescribed managerial policies. Budgetary Control Paducah's budget process provides for input from department managers, top management, elected officials, and the public to determine what programs and services will be provided for during the upcoming year. Budgetary control is maintained at the departmental level by comparing budgeted expenditures with actual expenditures on a periodic and year-to-<late basis. An expenditure, which would result in an overrun of department appropriation, cannot be made until additional funds are appropriated and a budget amendment is approved. Purchase orders which result in an overrun of department appropriations cannot be honored until additional appropriations are made available. Unencumbered funds at year-end roll into the fund balance. Financial Policies The City's financial policies are shaped by state law and established by management and the City Commission. Financial policies include budgeting and financial planning, capital planning, revenue, investment, debt management, procurement, and accounting and auditing. During FY2011, some of the City's financial policies did have a significant impact on the financial statements: Pension Obligation Costs. In FY2006, the City issued general obligation bonds of $6,100,000 to finance the police and firefighters' pension fund actuary liability. Since the issuance of these bonds, the City has made it policy to contribute the normal cost as well as the minimum actuarially sound contribution annually that would arise from the fund being in a deficit position as of the actuarial date. For FY2011, this contribution was $451 thousand. This amount was $465 thousand in FY2010. Refinance 2001 Bond Issue. The City's debt management policy states that periodic reviews of all outstanding debt will be conducted to determine refunding opportunities. The policy also states that refunds will be undertaken when a net present value of savings of at least 5% of the refunded debt can be achieved. In August 2010, the City refinanced its 2001 Convention and Arts Center bonds, saving the City 8.8% of the refunded debt, or $590,344 (net present value) over the life of the issue. The $7.165 million general obligation bond issue will be paid off in June of 2026. Fund Balance Reserve. The City's operating budget policy states that the general fund's minimum undesignated cash balance shall be 8% of the general fund's budgeted expenditures. Any year-end operating surpluses in excess of the required reserve may be kept as additional reserve or made available for capital projects and/or "one-time only" general fund expenditures as determined by the Board of Commissioners. During the FY2011 budget process, the Commission made an additional appropriation of $408,780 based on the projected FY2011 budget. The most significant appropriations included $150,000 for a pay/classification survey and implementation plan, $79,000 for fire station repairs, and $51,500 for the Microsoft Office 2010 Suite. As part of the City's annual budget process, financial policies are reviewed and amended as necessary. In FY2011, there were no official changes in policy that would have a significant impact on the financial statements of the City. -5- LONG-TERM FINANCIAL PLANNING On October 1, 200S, the City's payroll tax was increased V2 cent. As a result of the payroll tax increase, the City Commission created the Investment Fund. The Investment Fund is funded with the V2 cent increase and is dedicated to the following purposes: economic development, community redevelopment, infrastructure capital investment, and property tax relief. During the FY2011 budget process, the Commission reviewed numerous decision packages proposed for the Investment Fund Budget and expenditures totaling $4.78 million were appropriated. The City has numerous infrastructure/capital items that will affect the long-term financial planning process. The following projects are examples of future considerations facing the City: Floodwall Restoration. The 12.S-mile long floodwall system protecting a large portion of the Paducah- McCracken area is approaching 60 years of age. It is still in good condition long beyond its design life; however, it is in need of necessary repairs. The estimated cost of this restoration project is approximately $6 million. It is anticipated that grant funds will cover 6S% of the project. In FY2009, the City proceeded with making the most seriously needed repairs by borrowing around $2 million. This phase of repairs was completed in FY2011. Riverfront Redevelopment Plan. The City's Riverfront Redevelopment Plan includes proposed improvements that will provide public amenities, recreational facilities, and public spaces that will tie the City's downtown to the Ohio River. The plan includes a public marina, boat ramp, recreational trails and shoreline enhancements, and a steamboat landing, just to name a few. If completed, Phase I and Phase II of the riverfront redevelopment plan will cost an estimated $46.2 million. In FY2007, the City was allocated $S.3 million in federal funds for construction of Phase I and the Ohio River Boat Launch Project. Environmental assessment and remediation procedures required by the permitting process have temporarily stalled the construction of this phase of the project. Once all permits are secured, construction will be able to begin. Operating costs will be a long-term planning consideration. Sports Park. In FY20ll, the City made final payment for a land purchase that will be used to develop a sports park. In the future, a plan will be developed which will likely include soccer fields, softbaillbaseball fields, trails, shelters, and ancillary buildings. Depending on possible partnerships and construction phasing, future development costs may range between $2 million and $6 million dollars. Future operating costs of the facility will be a long-term planning consideration and is estimated at build- out to be $lS0,000 to $200,000 annually. ECONOMIC CONDITION The City continues to be aggressive in promoting economic development since new developmental job growth is necessary to ensure the continued stability of the City'S tax base. Economic indicators and trends reflect that the area's economy has remained fairly steady considering the nation's recent economic struggles. It is expected that the economy will continue to hold over the near term. Area employment remained flat in comparison to the prior year, with 29,749 persons employed (McCracken County) as of June 30, 2011. The June 2011 unemployment rate was 8.7% (McCracken County), which is only a slight increase from 8.S% in the prior year, and is favorable compared to the June 2011 federal unemployment rate of 9.2%. The number of active electric and water meters was nearly the same as the prior year. The number of building and electric permits obtained was 1,239 for fiscal year 2011 valued at $71.7 million, which is up $48.9 million from fiscal year 2010. -6- INDEPENDENT AUDIT Kentucky Revised Statute 91 A-040 requires an annual audit of each fund of the City by an auditor of public accounts or a certified public accountant. The independent certified public accounting firm of Williams, Williams & Lentz, LLP, has conducted this audit and their opinion has been included in this report. The City is also subject to the Single Audit Act Amendments of 1996 reporting requirements. The Single Audit Report is included within this report. CERTIFICATE OF ACHIEVEMENT The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Paducah, Kentucky for its comprehensive annual financial report for the fiscal year ended June 30, 2010. This was the twentieth consecutive year that the City achieved this prestigious award. In order to be awarded a Certificate of Achievement for Excellence in Financial Reporting, a government must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement for Excellence in Financial Reporting is valid for a period of one year only. We believe our current comprehensive annual financial report continues to meet the Certificate of Achievement Program's requirements; and, we are submitting it to GFOA to determine its eligibility for another certificate. ACKNOWLEDGMENTS The preparation of this report on a timely basis could not be accomplished without the efficient and dedicated services of the entire staff of the Finance Department. We wish to express our appreciation to all members of the Finance Department who assisted and contributed to its preparation, and special thanks to Williams, Williams & Lentz, LLP. We also thank the Mayor, City Manager, and City Commission for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. lly submitted, & onathan W. Perkins, CPA Finance Directorrrreasurer -7- I co I I City Clerk Engineering! Public Works Department Advisory Board and Committees I Police Department CITY OF PADUCAH, KENTUCKY ORGANIZATIONAL CHART CITIZENS OF PADUCAH I Mayor and Commissioners I I I City Manager I I I I Fire Department Parks Department City Attorney I I I Paducah Human Renaissance Resources fRisk Alliance Management Information Planning Finance Department Department Inspection Systems Mayor Mayor Pro tern Commissioner Commissioner Commissioner Finance Police Chief Fire Chief City EngineerlPublic Works Planning Parks Services Inspections Information Services CITY OF PADUCAH, KENTUCKY PRINCIPAL OFFICIALS BOARD OF COMMISSIONERS CITY MANAGER Jeff Pederson Human Resources & Risk Management City Clerk Public Information Paducah Renaissance Alliance -9- William F. Paxton Gayle Kaler Gerald Watkins Richard Abraham Carol Gault Jonathan Perkins, c.P.A. James Berry Steve Kyle Richard Murphy Stephen Ervin Mark Thompson Joel Scarbrough Greg Mueller Cindy Medford Tammy Brock Pam Spencer Steve Doolittle Certificate of Achievement for Excellence in Financial Reporting Presented to City of Paducah Kentucky For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30,2010 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standard. .. in government accounting and financial reporting. Executive Director -10- CITY OF PADUCAH, KENTUCKY FINANCIAL SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 J. RICHARD WALKER ROBERT R. ROBERTSON C. SUZETTE CRONCH MICHAEL F. KARNES MARK A. THOMAS ROGER G. HARRIS J. DAVID BAILEY. III G. LEON WILLIAMS, 1926-2004 H. WILLIAM LENTZ, 1925·2007 JERRY G. SEVERNS WILLIAMS, WILLIAMS & LENTZ, LLP CERTIFIED PUBLIC ACCOUNTANTS 601 JEFFERSON PADUCAH, KENTUCKY 42001 Independent Auditor's Report Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky MAILING ADDRESS POST OFFICE BOX 2500 PADUCAH, KY 42002·2500 We have audited the accompanying financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Paducah, Kentucky (the City), as of and for the year ended June 30, 2011, which collectively comprise the City'S basic financial statements as listed in the table of contents. These fmancial statements are the responsibility of the City of Paducah, Kentucky's management. Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of the Transit Authority of the City of Paducah, a component unit, which represents nineteen percent of the assets and revenues of the Component Units column. Those financial statements were audited by another auditor whose reports have been furnished to us; and, our opinion on the basic financial statements, insofar as it relates to the amounts included for the Transit Authority of the City of Paducah, a discretely presented component unit, is based on the report of another auditor. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, based on our audit and the report of another auditor, the fmancial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Paducah, Kentucky as of June 30, 2011, and the respective changes in financial position and cash flows, where applicable, thereof and the respective budgetary comparisons for the General Fund and Special Revenue Investment Fund, for the year then ended in conformity with accounting principles generally accepted in the United States of America. In addition, in our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial positions of each nonmajor governmental, nonmajor enterprise, internal service, and fiduciary fund, which collectively comprise the City's combining and individual fund statements and schedules as listed in the table of contents as of June 30, 2011, and the respective changes in financial position and cash flows, where applicable, thereof and the respective budgetary comparisons for the General Capital Improvements, Debt Service Fund, and the non-major governmental funds, for the year then ended in conformity with accounting principles generally accepted in the United States of America. -11- In accordance with Government Auditing Standards, we have also issued our report dated December 16,2011, on our consideration of the City's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and important for assessing the results of our audit. Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, Pension Trust Fund Schedules on pages 13 through 27 and 91, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Government Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which, consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Paducah, Kentucky's basic financial statements. The introductory section and statistical tables are presented for purposes of additional analysis and are not a required part of the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of State, Local Governments, and Non-Profit Organizations, and is also not a required part of the basic financial statements of the City of Paducah, Kentucky. The schedule of expenditures of federal awards has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. trltiP....:..; td~fi -7 .tV' December 16, 2011 -12- CITY OF PADUCAH, KENTUCKY REQUIRED SUPPLEMENTARY INFORMATION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 CITY OF PADUCAH, KENTUCKY MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2011 The City of Paducah ("City") offers Management's Discussion and Analysis to provide a narrative overview and analysis of City fmancial activities for fiscal year ended June 30, 2011. To fully understand the entire scope of the City's financial activities, this infonnation should be read in conjunction with the letter of transmittal (pages 1-7) and the basic financial statements (pages 28-90) provided in this document. The City first implemented Government Accounting Standards Board Statement 34, Basic Financial Statements -and Management's Discussion and Analysis -for State and Local Governments, for fiscal year 2003. I. Financial Highlights • Assets exceeded liabilities by $49.7 million at the close of the 2010-2011 fiscal year. Of this amount, $7.2 million (unrestricted net assets) may be used to meet City government's ongoing obligations to citizens and creditors. • Total net assets increased $156,958. • At fiscal year end, City governmental funds reported a combined ending fund balance of $17.2 million. Approximately 20% of this total amount, $3.5 million, is restricted or committed for highways/streets and capital improvements. Assigned fund balance comprises 16%, or $2.8 million, of combined fund balance; the majority of which is set aside for capital improvements. • At the end of the current fiscal year, unassigned General Fund fund balance was $10.9 million and is available for spending at the City's discretion. Cash and investments make up approximately $5.6 million. When compared to total appropriations, the General Fund cash and investments balance is 18%. II. Overview of Financial Statements This discussion and analysis serves as an introduction to the City's basic financial statements, which consist of four components: 1) government-wide financial statements, 2) fund financial statements, 3) component unit financial statements, and 4) notes to the financial statements. This report also contains other supplementary infonnation in addition to the basic financial statements. A. Government-Wide Financial Statements Government-wide financial statements are designed to provide readers with a broad overview of City fmances in a manner similar to private-sector business. The Statement of Net Assets presents infonnation on all City assets and liabilities, with the difference between assets and liabilities reported as net assets. Monitoring increases and/or decreases in net assets over time may serve as a useful indicator of whether the fmancial position of the City is improving, stagnating, or deteriorating. The Statement of Activities presents infonnation showing how the City's net assets changed during the fiscal year. All net asset changes are reported as soon as the underlying event giving rise to the change occurs regardless of the timing of related cash flows. Revenues and expenses are reported in the Statement of Activities for some items that will only result in cash flows in the future (e.g., uncollected taxes and earned but unused vacation leave). Both of the government-wide financial statements distinguish City functions that are primarily supported by taxes and intergovernmental revenues (governmental activities) from other City functions that are intended to recover all or a significant portion of their costs through user fees and -13- charges (business-type activities). City governmental activities include general government, public safety, public service, park and recreation, planning and development, and interest on long-term debt. Business-type activities of the City include Solid Waste, Section Eight Housing, Civic Center, and Telecommunication Information System Authority (TISA). Government-wide financial statements include not only the City (the primary government), but also a legally separate Paducah Water Works and Paducah Transit Authority (component units) for which the City is financially accountable. Financial information for the component units is reported separately from the fmancial information presented for the primary government itself. The government-wide financial statements can be found on pages 28-31 of this report. B. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over segregated resources for specific activities or objectives. The City of Paducah, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. City funds can be divided into three categories: 1) Governmental Funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide fmancial statements. Unlike government-wide financial statements, however, governmental fund fmancial statements focus on current sources and uses of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. This information may be useful in evaluating a city's near term financing requirements. The City maintains twelve (12) individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General, General Capital Improvements, Investment, and Debt Service Funds, all of which are considered to be major funds. Data from the other eight (8) funds are combined into a single, aggregated presentation. Individual fund data for each of these non-major governmental funds is provided in the form of combining and individual fund statements elsewhere in this report on pages 92-105. Readers may better understand the long-term impact of the City's near term financing decisions by comparing the narrow-focus governmental funds financial statements with governmental activities in the government-wide fmancial statements. Exhibit 4 (pages 34-35) and Exhibit 6 (pages 38-39) provide a reconciliation to ease comparison between the fund financial statements and the government-wide statements. The basic governmental fund fmancial statements can be found on pages 32-39 of this report. 2) Proprietary Funds. The City maintains two types of proprietary funds: a. Enterprise Funds are used to report the same functions presented as business-type activities in the government-wide financial statements and are used to account for operations: • That are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user charges; or • Where the governing body has decided that periodic determination of revenues earued, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. -14- The City uses four enterprise funds to account for Solid Waste, Section Eight Housing, Civic Center, and TISA, as well as certain component units that provide water and public transit. TISA and Civic Center receive subsidy from the General Fund. The City's component unit enterprises include the Paducah Water Works and Paducah Transit Authority which provide water and public transportation. These component units, each of which has their own board of directors, are also enterprise funds and are shown on pages 52-55. h. Internal Service Funds are used to accumulate and allocate costs internally among the City's various functions. The City uses internal service funds to account for fleet services, fleet replacement, risk management (insurance), and employee health programs. Internal service funds have been allocated between governmental activities and business-type activities in the government-wide financial statements based on revenue earned. Proprietary funds provide the same kind of information as government-wide financial statements, but in greater detail. Individual data for the nonmajor proprietary funds is presented in the form of combining statements on pages 106-108 of this report. Individual data for the internal service funds is likewise presented in the form of combining statements on pages 109- 111 ofthis report. 3) Fiduciary Funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government and are not reflected in government-wide fmancial statements because those resources are not available to support City programs. Individual data for the City's four (4) fiduciary funds (Appointive Employees' Pension, Police and Firefighters' Retirement, Other Trust Funds, and Maintenance and Rehabilitation Trust) are presented in the form of combining statements on pages 112-116 of this report. c. Notes to the Financial Statements The notes provide additional information that is essential to fully understanding data provided in the government-wide and fund financial statements. Notes to the financial statements can be found on pages 56-90 ofthis report. D. Other Information In addition to basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning City funding of its obligation to provide pension benefits to its employees and budgetary comparison schedules for the general and major special revenue funds. The combining statements referred to earlier in connection with nonmajor governmental funds, nonmajor proprietary funds, internal service funds, and fiduciary funds are presented immediately following the required supplementary information on pensions and budgetary comparisons. Combining fund statements and schedules can be found on pages 94-115 ofthis report. m. Government-Wide Financial Analysis As noted earlier, net assets may serve over time as a useful indicator of the City's financial position. City assets exceeded liabilities by $49.7 million as of June 30,2011. For FY2011, the largest portion of the City's net assets (69%) reflects its investment in capital assets (i.e., land, buildings, machinery, equipment, and infrastructure) less outstanding related debt used to -15- acquire those assets. The City uses these capital assets to provide service to citizens; and, as a result, these assets are not available for future spending. The City's capital assets investment is reported net of related debt; but, the resources to pay this debt must be provided from other sources since the capital assets cannot be used to liquidate the liabilities. An additional portion of City net assets (16%) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets (15%) may be used to meet the City's ongoing obligations to citizens and creditors. As of June 30, 2011, the City reports positive balances of net assets, both for the governrnent as a whole, as well as for its separate governrnental and business-type activities. City of Paducah, Kentucky Net Assets June 30 Governmental Activities Business-Tl:Re Activities Total PrimarIGovernment 2011 2010 2011 2010 2011 2010 Current assets $36,714,968 $38,121,799 $ 6,555,797 $4,886,893 $43,270,765 $43,008,692 Capital assets 40,927,948 39,531,590 1,334,230 1,652,961 42,262,178 41,184,551 Other noncurrent assets 7,715,136 7,822,828 7,715,136 7,822,828 Total assets 85,358,052 85,476,217 7,890,027 6,539,854 93,248,079 92,016,071 Current liabilities 11,727,758 9,880,596 475,439 372,106 12,203,197 10,252,702 Noncurrent liabilities 29,242,431 30,116,284 2,075,690 2,077,282 31,318,121 32,193,566 Total liabilities 40,970,189 39,996,880 2,551.129 2,449,388 43,521,318 42.446,268 Net assets: Invested in capital assets, net of related debt 32,905,977 31,136,514 1,334,230 1,652,961 34,240,207 32,789,475 Restricted 7,252,385 6,177,722 999,885 620,800 8,252,270 6,798,522 Unrestricted 4,229,501 8,165,101 3,004,783 1,816,705 7,234,284 9,981,806 TOTAL NET ASSETS $44,387,863 $45,479,331 $ 5,338,898 $4,090,466 $49,726,161 $42,569,803 -16- The exhibit below charts the City's total net assets from the implementation of GASB 34 through the present. ~ = .2 .. ~ = .... 60 50 40 30 20 10 0 Government Wide Analysis Total Net Assets 2003 2004 2005 2006 2007 2008 2009 2010 2011 Annual increases to total net assets began in FY2005 primarily due to the increase of the City's payroll tax and the creation of the Investment Fund. The additional tax generates approximately $4 million in revenue each year which is used mostly for capital investment. Increases have leveled off for the past few years due to mid-year appropriations made by the Commission, reducing the City's unreserved cash balance at June 30 to the minimum requirement of 8% each time. The 2.4% decrease in net assets for governmental activities was driven by the liability accrued for payment of judgment in the firefighters' overtime lawsuit. This matter is further explained in Section VII of this discussion. Exclusive of this event, stable revenue (as a whole) and the Commission's decisions described above have kept net assets for governmental activities relatively flat. The Solid Waste function continues to thrive in the second year following reorganization. The decision to reorganize personnel, equipment, and routes, as well as the implementation of rate increases in the previous years, have proven to generate a positive effect on the City's net assets. A. Analysis of the City's Operations The following table provides a summary of the City's operations for the years ended June 30, 2011 and 2010. Governmental activities would have resulted in an increase in the City's net assets by $391,269; however, the lawsuit liability discussed above for $1,482,743 led to a decrease in net assets of $1,091,474. Business-type activities increased the City's net assets by $1,248,432. -17- City of Paducah, Kentucky Changes in Net Assets June 30 Governmental Activities Business-Tvne Activities Total Priman:Government Revenues: 2011 2010 2011 2010 2011 2010 Program revenues: Charges for services $ 3,177,615 $ 2,828,209 $4,648,702 $4,617,153 $7,826,317 $ 7,445,362 Operating grants/ contributions 2,086,625 1,813,019 2,400,540 2,340,267 4,487,165 4,153,286 Capital grants/ contributions 1,767,093 1,390,848 8,659 27,239 1,775,752 1,418,087 General revenues: Property taxes 4,402,226 4,207,736 4,402,226 4,207,736 Franchise taxes 140,570 149,642 140,570 149,642 Telecommunications tax 752,147 794,027 752,147 794,027 Insurance premium tax 3,476,309 3,797,347 3,476,309 3,797,347 Vehicle tax 598,509 585,495 598,509 585,495 Bank tax 218,137 204,522 218,137 204,522 Gross receipts license tax 4,243,511 4,229,102 4,243,511 4,229,102 Employee license tax 17,345,033 16,384,509 17,345,033 16,384,509 Other taxes 524,878 610,984 524,878 610,984 Intergovernmental revenue 478,576 499,484 478,576 499,484 Unrestricted investment earnings 264,913 172,213 46,052 33,724 310,965 205,937 Gain on sale of capital assets 62,539 64,620 67,657 1,112 130,196 65,732 Insurance recoveries 410,462 Total revenues 7,171,610 7,019,495 47,120,753 Expenses: General government 9,786,052 9,763,178 9,786,052 9,763,178 Public safety 16,993,228 16,239,042 16,993,228 16,239,042 Public service 7,328,806 7,669,729 7,328,806 7,669,729 Park and recreation 2,748,333 2,653,474 2,748,333 2,653,474 Planning and development 1,212,103 970,022 1,212,103 970,022 Interest on long-term debt 1,363,580 1,099,450 1,363,580 1,099,450 Solid Waste 3,832,130 3,797,097 3,832,130 3,797,097 Section Eight Housing 1,956,728 2,061,370 1,956,728 2,061,370 Civic Center 76,546 69,537 76,546 69,537 TISA 183,546 206,798 183,546 206,798 Litigation settlement Total expenses 40,914,845 38.394,895 6,048,950 6,134,802 46,963,795 Increase (decrease) in Net assets before transfers (965,702) (663,138) 1,122,660 884,693 156,958 221,555 Transfers (78,893) 125,772 78,893 Change in net assets (1,091,474) (742,031) 1,248,432 963,586 156,958 221,555 Net assets, July 1 46,221.368 4,090,466 3,126,880 49.569,803 49.348,248 NET ASSETS, JUNE 30 $45.479.337 $ 5.338,898 $4,090,466 -18- B. Governmental Activities As with most municipalities, the City's governmental activities are heavily subsidized by taxes with little or no program revenue for each function. The chart below demonstrates the importance oftax revenue to essential functions of the City. '" $20 $18 $16 $14 ~ $12 g $10 ~ $8 $6 $4 $2 $0 Government Governmental Activities Expenses and Program Revenues recreation • Expenses • Revenues The graph below depicts the breakdown of revenue by source for fiscal year 2011. Cap1tallrautsl contributioDs 4% Operatlullr&Dts/ cODtributions 5% revenue 1% Other Taxes 60/0 recoveries 1% Governmental Activities Revenue by Source iDvestmeut eamiDp 1% -19- In fiscal year 2011, the City derived 80% of its revenue from taxesllicenses. Occupational licenses, which include payroll withholding tax, business licenses, and insurance premium tax is the largest source of income to the City, totaling $25.1 million. This category of revenue increased 2.7% from fiscal year 2010. Employee license tax experienced the largest change within this category with an increase of $960,524, while insurance premium tax decreased by $321,038. The increase in employee license tax does not appear to be the result of one significant employer's activity, but the result of several employers having moderate increases. Insurance premium tax continues to decline. This is the third sequential year of decrease in this revenue, down 26.1 % since FY2008. City staff has conducted extensive research in efforts to determine the reason for decline. General economic downturn is believed to be a major factor, leading to downgrades in insurance coverage or elimination of certain coverage altogether. Staff is continuing to monitor this revenue stream; and, the FY2012 budget estimates for this revenue type are very conservative to reflect the uncertainty. c. Business-Type Activities The chart below shows the operating results for each of the City's business-type activities. These activities should break-even; that is, the charges for services should be large enough to sustain operations. For fiscal year 2011, business-type activities as a whole had an increase in net assets of $1,248,432. This was primarily due to the performance of the Solid Waste Fund. Continuous efforts have been made over the last few years to improve the performance of the Solid Waste function. Department reorganization, including equipment and personnel, rate increases, reduced spending, and elimination of unnecessary equipment, has been implemented. This has resulted in a positive change in net assets in excess of $600,000 for the third year in a row. 5.00 4.50 4.00 3.50 3.00 2.50 2.00 1.50 1.00 0.50 Business-Type ActlvlUes Expenses and Revenues Solid Waste Section Eight Civic Center TISA Housing -20- • Expenses • Revenues IV. Financial Analysis of the City's Funds A. Governmental Funds The focus of the City's governmental funds is to provide information on near term inflows, outflows, and balances of spendable resources. Such information is useful in determining the City's financing requirements. Unreserved fund balance serves as a useful measure of the City's net resources available for spending at the end ofthe fiscal year. At the end of the fiscal year, the City governmental funds reported combined ending fund balances of $17.2 million. The categories of fund balances have changed significantly from the prior year due to the implementation of GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. • Restricted fund balance has external limitations on use that may be imposed by creditors, grantors, contributors, or laws and regulations. At the end of the fiscal year, the City had $892,175 of municipal aid funds which are restricted in use for paving by the State of Kentucky. • Committed fund balance has self-imposed limitations enacted by the highest level of decision making that requires formal action at the same level to remove the limitations. The City had $2,587,012 in fund balance committed for capital improvements in the Investment Fund. • Assigned fund balance has limitations resulting from intended use. Formal action is not required. Approximately 16% of the City's fund balance is assigned for various purposes, including capital improvements, public safety, planning and development, and debt service. • Unassigned fund balance is the total fund balance in the general fund in excess of the other fund balance categories. Governmental Funds Ending Fund Balance Restricted for Hlgbways and Streets Commlttedfdr: Capital 15% Assigned for Cap~ 'Assigned for Safety 3% \...A..sSI:!Cn&!id for otber Pnrposes 1% Approximately 64% of total fund balance, $10.9 million, is unassigned general fund fund balance which is available for spending at the government's discretion but only up to the amount represented by cash. At year-end, there was $5.6 million available as cash. The balance is tied up in other assets -21- including accounts receivable and property taxes collectible. City fiscal policy (Ordinance 2010-6- 7700) requires that an amount not less than 8% of the General Fund's budgeted expenditures remain undesignated in the fund balance, or $2.5 million, which leaves $8.4 million as unreserved for fiscal year 2011. As a measure of General Fund liquidity, readers may compare unassigned (formerly reported as ''unreserved'') fund balance to total General Fund expenditures. Unassigned General Fund fund balance represents approximately 35% of expenditures and transfers out ($31 million). This has remained stable since the implementation of GASB 34, staying between approximately 30% and 35% since fiscal year 2003. 40.00% 35.00% 30.00% 20;00% 15.00% 10.00% 5.00% 0.00% General Fund Fund Balance as a % of Expenditures The Investment Fund had a fund balance of $2.6 million, all of which is committed for capital projects. The Investment Fund was authorized by the City Commission in fiscal year 2005-2006 as a special revenue fund in which the use is restricted to property tax reduction, economic development, community redevelopment, and capital and infrastructure projects. The Investment Fund captures all manner of financial activities related to revenue from the Yz cent payroll tax increase effective October 1,2005. The Investment Fund's fund balance decreased $258 thousand from the prior year. Although payroll tax revenue increased, the fund was budgeted in FY2011 to utilize dollars set aside in previous years, primarily to finance the demolition and related expenses of a derelict hotel along the City's riverfront. Fund balance in the General Capital Improvements fund decreased by approximately $653 thousand from the prior year. This decrease is primarily due to a project undertaken by the City in FY2011 to place utilities underground in an area of downtown along the floodwall in conjunction with an economic development project. This expense was not part of the original budget; and, therefore, there was no revenue in place to fund the project. -22- B. Proprietary Funds The City's proprietary funds provide the same infonnation found in the government-wide financial statements, but in more detail. Net assets of the respective proprietary funds are: Solid Waste Section Eight Housing Civic Center TISA $3,361,167 1,018,176 174,570 433,699 Combined total net asset change for the four funds was an increase of $1.1 million, broken down as follows: Solid Waste ($709 thousand increase), Section Eight Housing ($375 thousand increase), Civic Center ($10 thousand decrease), and TISA ($57 thousand increase). The most significant change, Solid Waste, was discussed under Business Type Activities (Section III-C). Section Eight experienced an increase in fund balance in FY2011 for the second year in a row. Annual HUD grant funding is based on expected rentals for the year. During fiscal years 2008 and 2009, rental costs exceeded what had been projected. For fiscal years 2010 and 2011, the Section Eight office implemented a plan to reduce program expenditures so that reserves would be replenished. V. General Fund Budgetary Highlights Differences between the original budget and the final budget resulted in a $410 thousand increase in appropriations and can be briefly summarized as follows: Department General administration Finance Planning Human rights Inspection Infonnation systems Risk management Police Fire Public works Engineering services Recreation PRDA Other Appropriations Increase Decrease (In Thousands) $ $ 398 3 1 684 121 656 85 9 124 55 126 35 134 89 Appropriations decreased by $398 thousand in General Administration. Approximately one-half of the Commission's budgeted contingency funds were transferred out of General Administration for various projects during the year; the largest being an $80,860 transfer to the Police and Firefighters' Retirement Fund to cover the budget shortage for the actuarial requirement for the year. Unspent contingency funds of $243 thousand were removed from the General Administration budget in an end-of-year budget adjustment. Inspection, Police, and Public Works experienced decreases in excess of $100 thousand. These decreases in appropriations were due to significant salary slippage in these departments. -23- Appropriations for Engineering Services increased $684 thousand. The activity for the City's floodwall is accounted for in this department. The City experienced significant flooding in the spring of2011. The Ohio River peaked at 55.03 feet on May 5, 2011, which is over 16 feet above flood stage. Forty-five ofthe City's forty-seven flood gates were installed. This event was declared a federal disaster; and, reimbursement from FEMA and the State is expected to be received in an amount exceeding $400 thousand. Mitigation costs to prevent flooding of the PaducahlMcCracken Convention & Expo Center were also expended through Engineering Services and are expected to be reimbursed through insurance. The Paducah Riverfront Development Authority (PRDA) was a new department created in FY2011 as a result of reorganization within the Paducah Renaissance Alliance (PRA). This department is responsible for handling riverfront development issues associated with the Convention & Expo Center and establishing a hotel along the riverfront to be linked to the convention facilities, in addition to other riverfront development activities. The "Other" Department is primarily composed of inter-fund transfers. The largest change in appropriations within this department was an increase in transfers to the General Capital Improvements resulting from the additional appropriations made from the Commission's contingency funds. VI. Capital Asset and Debt Administration A. Capital Assets The City's investment in capital assets for governmental and business-type activities as of June 30, 2011, is $42.3 million (net of accumulated depreciation). This investment in capital assets includes land, buildings and improvements, vehicles and equipment, park facilities, roads, highways, bridges, and construction in progress. Capital improvements are included in each department budget until improvements are completed. At the end of the fiscal year, completed projects are capitalized in the Government-wide Statements. During fiscal year 2011, projects and equipment expenditures totaled almost $5 million. Some of the largest capital-type projects, in terms of dollars in fiscal year 2011, are shown in the following table: Hotel Demolition/Convention Center Wall Reconstruction Sports Park Property Purchase Noble Park Parking Lot Underground UtilitieslParking Lot Construction Olivet Church Road Property Acquisition Homeland Security Bomb Squad Equipment $1,208,765 612,000 623,915 571,084 409,853 291,501 In the upcoming years, several street, economic development, riverfront development, quality of life, and drainage projects will continue and are estimated to cost several million dollars. Capital improvement projects including infrastructure, recreational facility improvements, continued neighborhood revitalization, and street and sidewalk rehabilitation are among the projects to be addressed. -24- Land City of Paducah, Kentucky Capital Assets (Net of Accumulated Depreciation) June 30 Governmental Activities Business-TIne Activities 2011 2010 2011 2010 $ 7,394,561 $ 7,181,028 $ 62,152 $ 62,152 Total Primae: Government 2011 2010 $ 7,456,713 $ 7,243,180 Land improvements 1,643,180 1,729,014 1,643,180 1,729,014 Construction in progress 7,150,928 9,097,164 7,150,928 9,097,164 Buildings and improvements 5,251,215 3,754,087 205,306 218,220 5,456,521 3,972,307 Infrastructure 14,990,871 13,361,137 14,990,871 13,361,137 Equipment 2,003,441 1,826,536 372,097 427,177 2,375,538 2,253,713 Furnishings and frxtures 2,556 4,081 2,556 4,081 Vehicles 2,491,196 2,578,543 694,675 945,412 3,185,871 3,523,955 TOTALS $40,921,948 $39.531,52Q $ 1,334,230 $42,262,118 $41,184,551 Additional information on City capital assets can be found in Note 3 in the notes to fmancial statements on pages 70-73. B. Long-Term Debt At year-end, the City had $31,720,403 in outstanding bonds, accrued compensated absences, and notes payable, compared to $33,306,354 at June 30, 2010, with maturities extending through 2031. Convention and Performing Arts Center 2001 Kentucky League of Cities -2003 Infiniti Media Building -2004 General Fund accrued compensated absences PolicelFirefighter Pension Fund Liability -2006 Floodwall Rehabilitation 2008 Convention Center Renovation -2008 HOME grant -2009 Public Improvement Projects -2010 Sports Park property -2010 Refmanced Convention Center-2010 Margaret Hank Agreement -2011 TOTALS During the year, the City had two new debt issues: Governmental Activities $ 2011 2010 2,358,171 3,780,000 1,929,712 5,125,000 2,564,948 2,364,039 6,370,000 7,040,000 188.533 $ 7,030,000 2,517,763 3,975,000 1,836,647 5,340,000 2,671,440 2,417,500 273,004 6,645,000 600,000 $31.720.403 $33,~Q6.354 Convention and Performing Arts Center -Refinance. In August 2010, a $7.165 million general obligation was issued to advance refund $6.725 million of outstanding 2001 series bonds. The 2001 bonds were issued to fmance construction of the Luther F. Carson Four Rivers Center for the Performing Arts and the expansion of the Julian Carroll Convention Center. The previous agreement with McCracken County was renewed: 50% of the principal amount of the bond was issued on behalf of McCracken County, Kentucky; and, the County has issued the City a general obligation note in a principal amount equal to 50% ofthe principal amount of the bonds. -25- Margaret Hank Building Agreement. In June 2011, the City entered into an agreement in the amount of $188,533 with Margaret Hank Memorial Cumberland Presbyterian Church to finance the acquisition of real property to be used for the development of an indoor recreational facility. Debt issues prior to July 1,2010, are described below: Public Improvement Projects. In March 2010, a $6.645 million general obligation was issued to finance several public improvement projects including a major park parking lot renovation and several resurfacing projects, sports park property acquisition, pavilion acquisition, greenway trail development, and a portion of the hotel purchase described earlier in this document. Sports Park Property Purchase. In December 2009, the City entered into an agreement in the amount of $600,000 with L. Wayne and Linda Lindsey to finance the acquisition of real property to be used for the development of a sports park with soccer complex in the community. This obligation will be met with bond proceeds issued in March 20 10. Floodwall Rehabilitation. In March 2009, a $2.8 million general obligation was issued to finance significant repairs to the City's 60-year-old floodwall. The first stage of a $6 million project, this money was used to fund the relining of the pipes which have deteriorated with age. Convention Center Renovation. In March 2009, McCracken County entered into an agreement in the amount $5,000,000 with the Kentucky Association of Counties to finance renovations to the Julian Carroll Convention Center. The note was issued by McCracken County; however, the City is obligated for 50% of the principal amount through an Interlocal Cooperative Agreement between the City and McCracken County. Convention and Performing Arts Center. In June 2001, a $9.29 million general obligation bond was added to the City's debt obligation to finance construction of the Luther F. Carson Four Rivers Center for the Performing Arts (approximately $3.0 million) and the expansion of the Julian Carroll Convention Center (approximately $6.0 million). While the City issued these bonds, 50% of the principal amount of the bonds is being issued on behalf of the County of McCracken, Kentucky. McCracken County has issued the City a general obligation note in a principal amount equal to 50010 of the principal amount of the bonds. This general obligation bond issue was advanced refunded in August 2010, reducing debt service payments by $658,023 over the next 16 years. Kentucky League of Cities. In fiscal year 2003, the City borrowed $3.5 million to fund a variety of capital projects, including park improvements ($1.0 million), downtown infrastructure improvements in conjunction with the FRC ($1.5 million), and City Hall, Police, and other City-owned facility improvements ($1.0 million). Infiniti Media Building. In fiscal year 2004, the City sold $5.0 million in bonds to construct the Infiniti Media Building in the Paducah Industrial Park West, an economic development project. By interlocal agreement, McCracken County is obligated to an amount equal to 50% of the principal amount of the bonds. After the third year of the life of the bond, the Infiniti Media Company is obligated to make monthly lease payments to the City in an amount nearly equal to the debt service obligation. PolicelFirefighter Pension Fund Liability. In fiscal year 2006, the City issued $6.1 million in general obligation bonds to finance the police and firefighter's pension fund estimated pension liability. The City's legal debt limit under §158 of the Kentucky Constitution is 10% of total assessed value of taxable property in Paducah; therefore, the debt limit is $210,312,025. The City's latest bond rating by Standard & Poor's is AA-. The City has a low amount of general obligation debt which explains our large legal debt margin. -26- The City of Paducah, Kentucky, issues and incurs debt in order to fund capital improvement projects, purchase major capital equipment and facilities, and respond to other special funding needs. In fiscal year 2011, less than 2% of the General Fund budget was expended for debt service and, thus, has minimal impact on current and future operations. Additional information on the City's long-term liability can be found in Note 3 in the notes to financial statements on pages 74-78. VII. Other Potentially Significant Matters. A. Post-employment Benefits. Personal service costs make up over two-thirds of the City's annual operating budget; and, that number is continuously affected by rising retirement costs. In the past five years, the City's combined hazardous and non-hazardous retirement matching contribution has increased from approximately $2.9 million in fiscal year 2007 to $3.9 million in fiscal year 2011. The rates for FY2012 have increased. Combined with cost of living adjustments, this increase caused budgeted figures for the upcoming year to increase another $410,000 compared to what was incurred in FY2011. Based on trends and projections provided by the Retirement System, the long- term outlook on funding requirements is of utmost concern. B. Police & Fire Pension Fund (PFPF) Unfunded Liability. In fiscal year 2006, the City issued $6.1 million in general obligation bonds to eliminate the unfunded pension liability. With the sharp decline in value of the national stock market in 2009, the PFPF's equity investment dropped accordingly. PFPF net assets dropped in 2009 by nearly $3.5 million, or 28.5%, ofthe beginning net assets (July 1, 2008). Since the 2009 drop, the City has contributed in excess of $400,000 annually to meet the actuary's recommended amount toward the unfunded pension liability. The valuation as of July 1, 2011, indicates the amount for FY20 12 will be $361,701. C. Barry Carter et at. vs. City of Paducah. A lawsuit was filed against the City of Paducah under Wage and Hour Law that affects 71 former and current firefighters named as Plaintiffs, relating to the way the City administered State Incentive Overtime Pay for the five years preceding filing of the lawsuit. Based upon the court's rulings that were entered in April and September 2011, the City's liability in this lawsuit has been established at $1,482,743 and has been accrued on the government- wide financial statements. Payment will be made for a significant amount of back pay and related payroll expenses, interest, and a possible fee award to the plaintiffs attorney in FY2012. D. Bond Refunding. In July 2011, the Commission approved an ordinance to refmance a bond issued in 2004. The original bond issued was a 20-year/$5 million general obligation bond used to finance the construction of the Infiniti Media Building. Through the remaining life of the bond issue (through 2024), the savings by refinancing will be approximately $590,000 (net present value). The bonds were sold July 2011. VIII. Requests for Information This financial report is designed to provide a general financial overview for those interested in the City of Paducah government finances. Questions or requests for additional fmancial information may be addressed to Jonathan Perkins, Finance Director, City of Paducah, 300 South 5th Street, Paducah, KY 42001. -27- CITY OF PADUCAH, KENTUCKY BASIC FINANCIAL STATEMENTS GOVERNMENT-WIDE FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 THIS PAGE INTENTIONALLY LEFT BLANK Exhibit 1 CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS JUNE 30, 2011 ASSETS Primary Government Governmental Business-type Component Current Assets: Activities Activities Total Units Cash and cash equivalents $12,042,826 $3,925,737 $15,968,563 $ 2,722,745 Investments 4,500,000 1,625,000 6,125,000 Receivables, net: Notes 1,200,282 1,200,282 Lease 180,754 180,754 Accounts 6,175,920 535,618 6,711,538 426,489 Grants 1,042,973 95,568 1,138,541 359,250 Interest 58,025 12,998 71,023 Property tax 4,459,265 4,459,265 Other 881,172 Internal balances (351,286) 35] ,286 Inventory 1,327,317 1,327,317 518,702 Prepaid pension obligation 5,634,932 5,634,932 Prepaid expenses 418,130 9,590 427,720 23,778 Other current assets 25,830 25,830 972,331 Total current assets 36,714,968 6,555,797 43,270,765 5,904,467 Noncurrent Assets: Notes receivable 3,488,467 3,488,467 Lease receivable 3,428,067 3,428,067 Bond issuance costs, net 451,225 451,225 Net capital assets: Land and construction in progress ]4,545,488 62,152 14,607,640 9,425,203 Depreciable capital assets 26,382,460 1,272,078 27,654,538 36,664,295 Other assets 347,377 347,377 2,178,584 Total noncurrent assets 48,643,084 1,334,230 49,977,314 48,268,082 Total assets 85,358,052 7,890,027 93,248,079 54,172,549 -28- LIABILITIES Primary Government Governmental Business-type Component Current Liabilities: Activities Activities Total Units Voucher and accounts payable $ 2,449,292 $ 2,774,162 $ 1,360,428 Accrued pay abIes 817,681 49,303 866,984 149,552 Due to other taxing agencies 14,623 14,623 Unearned revenue 4,311,611 4,311,611 Accrued compensated absences 1,008,713 75,436 1,084,149 Accrued interest 173,836 173,836 Notes payable due within one year 244,521 244,521 212,811 Bonds payable due within one year 1,224,738 1,224,738 Other current liabilities 1,482,743 25,830 1,508,573 1,186,155 Total current liabilities 11,727,758 475,439 12,203,197 2,908,946 Noncurrent Liabilities: Accrued compensated absences 920,999 13,190 934,189 Landfill post-closure costs 2,062,500 2,062,500 Notes payable 4,666,222 4,666,222 6,269,718 Bonds payable 23,655,210 23,655,210 Total noncurrent liabilities 29,242,431 2,075,690 31,318,121 6,269,718 Total liabilities 40,970,189 2,551,129 43,521,318 9,178,664 NET ASSETS Invested in capital assets, net of related debt 32,905,977 1,334,230 34,240,207 39,399,573 Restricted for: Housing and development projects 1,264,986 999,885 2,264,871 Capital projects 5,987,399 5,987,399 Unrestricted 4,229,501 3,004,783 7,234,284 12 TOTAL NET ASSETS $44,387,863 $49,726,761 $44,993,885 See accompanying notes to the basic financial statements. -29- FUNCTIONSIPROGRAMS Primary Government: Governmental activities: General government Public safety Public service Parks and recreation Planning and development Interest on long-term debt CITY OF PADUCAH, KENmCKY STAJEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2011 Expenses $ 9,786,052 16,993,228 7,328,806 2,748,333 1,212,103 1,363,580 Cbarges for Services $ 1,051,509 790,650 1,205,666 129,790 Total governmental activities (See Note 1) 39,432,102 3,177,615 Business-type activities: Solid Waste Section Eight Housing Civic Center TL.'SA Total business-type activities TOTAL PRIMARY GOVERNMENT Component Units: Authorities: Paducah Water Works Paducah Transit Authority TOTAL COMPONENT UNITS General revenues: 3,832,130 1,956,728 76,546 183,546 6,048,950 $45,481,052 $ 7,250,667 4,584,350 $11,835,017 Taxes and licenses: 4,476,139 33,766 138,797 4,648,702 $ 7,826,317 $ 8,803,131 950,243 $ 9,753,374 Property taxes, levied for general purposes Franchise tax Telecommunications tax Insurance premium tax Vehicle tax Bank tax Gross receipts license tax Employee license tax Other taxes Transient room tax Unrestricted investment earnings Gain (loss) on sale of capital assets Insurance recoveries Special item -litigation settlement Miscellaneous Total general revenues and special items Transfers Total general revenues, special items and transfers Change in net assets Net assets, July 1, 2010 NET ASSETS, JUNE 30, 2011 See accompanying notes to the basic financial statements. -30- Program Revenues Operating Grants and Contributions $ 212,259 1,091,927 91,978 479,665 210,796 2,086,625 69,642 2,330,898 2,400,540 $4,487,165 $ 2,034,913 $2,034,913 Exbibit2 Capital Grants and Contributions $ 400 1,345,735 420,958 1,767,093 8,659 8,659 $1,775,752 $ 211,190 943,367 $1,154,557 Net (Expense) Revenue and Changes in Net Assets Primary Government Governmental Business-type Component Activities Activities Total Units $ (8,521,884) (13,764,916) (5,610,204) (2,618,543) (732,438) (32,400,769) (32,400,769) 4,402,226 140,570 752,147 3,476,309 598,509 218,137 4,243,511 17,345,033 524,878 478,576 264,913 62,539 410,462 (1,482,743) 31,435,067 31,309,295 (1,091,474) 45,479,337 $ 44,387,863 $ 713,651 374,170 (42,780) (36,090) 1,008,951 1,008,951 46,052 67,657 113,709 1,248,432 4,090,466 $ (8,521,884) (13,764,916) (5,610,204) (2,618,543) (732,438) (1,152,784) (32,400,769) 713,651 374,170 (42,780) (36,090) 1,008,951 (31,391,818) 4,402,226 140,570 752,147 3,476,309 598,509 218,137 4,243,511 17,345,033 524,878 478,576 310,965 130,196 410,462 (1,482,743) 31,548,776 31,548,776 156,958 49,569,803 $ 49,726,761 $ 1,763,654 (655,827) 1,107,827 13,728 (314,274) 81,227 (219,319) (219,319) 888,508 44,105,377 $44,993,885 -31- Cash and cash equivalents Investments Accounts receivable: Accounts Grants Interest ASSETS Property taxes (net of allowances for uncol1ectibles) Due from other funds TOTAL ASSETS CITY OF PADUCAH, KENTUCKY BALANCE SHEET GOVERNMENTAL FUNDS JUNE 30, 2011 General Fund $ 4,141,768 1,500,000 6,870,580 700,440 8,846 4,534,265 575,812 $18,331,711 LIABILITIES AND FUND BALANCES Liabilities: Voucher and accounts payable Accrued payroll and payroll taxes Due to other funds Due to other taxing agencies Deferred revenue Accrued compensated absences Total liabilities Fund Balances: Restricted for: Highways and streets Committed for: Capital improvements Assigned for: Capital improvements Public service Public safety Planning and development Debt service Unassigned: General Fund Total fund balances TOTAL LIABILITIES AND FUND BALANCES See accompanying notes to the basic financial statements. -32- $ 925,780 756,576 1,015,450 14,623 4,498,774 180,387 7,391,590 10,940,121 10,940,121 $18,331,711 General Capital Improvements $1,770,996 500,000 5,949 191,077 2,949 $2,470,971 $ 891,329 891,329 1,579,642 1,579,642 $2,470,971 Exhibit 3 Special Revenue Investment Fund $ 483,370 1,000,000 80,000 8,174 1,015,468 $2,587,012 $ 2,587,012 2,587,012 $2,587,012 Debt Nonmajor Total Service Governmental Governmental Fund Funds Funds $74,272 $2,077,832 $ 8,548,238 3,000,000 309,385 7,265,914 151,456 1,042,973 19,969 4,534,265 1,591,280 $74,272 $2,538,673 $26,002,639 $ $ 394,847 $ 2,211,956 46,596 803,172 1,015,450 14,623 41,605 4,540,379 180,387 483,048 8,765,967 892,175 892,175 2,587,012 554,144 2,133,786 568,483 568,483 40,823 40,823 74,272 74,272 10,940,121 74,272 2,055,625 17,236,672 $74,272 $2,538,673 $26,002,639 -33- CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO STATEMENT OF NET ASSETS JUNE 30,2011 Total fund balance -total governmental funds Amounts reportedfor governmental activities in the Statement of Net Assets are different because: Delinquent property taxes receivable are not reported in the governmental funds balance sheet since they are not considered "available" revenues. The long-term notes receivable are not reported in the governmental funds balance sheet since they are not available to pay current period expenditures. Interest receivable on the long-term notes receivable is not reported on the governmental funds balance sheet since neither the note receivable nor the interest is available to pay current period expenditures. Inventory is not a current financial resource, and therefore, is not reported in the governmental funds balance sheet. A prepaid pension obligation is not a current financial resource, and therefore, is not reported in the governmental funds balance sheet. Capital assets used in governmental activities are not current financial resources, and therefore, are not reported in the governmental funds balance sheet. This amount includes capital assets of Internal Service Funds. Governmental funds report losses on direct financing leases when incurred; whereas, the loss of direct financing leases are deferred and amortized over the life of the lease in the Statement of Net Assets. Bond issuance costs used in governmental activities are not current financial resources, and therefore, are not reported in the governmental funds balance sheet. Other current liabilities not due and payable in the current period, and therefore, not reported in the governmental funds balance sheet. -34- Exhibit 4 $17,236,672 177,282 3,597,371 24,658 1,253,953 5,634,932 40,927,948 347,377 451,225 (1,482,743) (Continued) CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO STATEMENT OF NET ASSETS JUNE 30, 2011 Receivables from direct financing leases are not available in the current period, and therefore, are deferred in the governmental funds balance sheet. Accrued interest payments on debt are not due and payable in the current period, and therefore, are not reported in the governmental funds balance sheet. The portion of accrued compensated absences not due and payable in the current period, and therefore, not reported in the governmental funds balance sheet. Long-term debts of ($29,790,691) are not due and payable in the current period; and, therefore, they are not reported in the governmental funds balance sheet. See Note 3 for detail. The long- term debts are: Due within one year Due after one year $ 1,469,259 28,321,432 Internal service funds are used by management to charge the costs of certain activities, such as insurance and fleet management, to individual funds. The assets and liabilities of the Internal Service Funds (net of amount allocated to business-type activities) not included in other reconciling items are: Current assets Total liabilities Net amount allocated to business-type activities $ 5,500,862 (871,236) (351,286) NET ASSETS OF GOVERNMENTAL ACTNITIES See accompanying notes to the basic financial statements. -35- Exhibit 4 (Continued) $ 3,608,821 (173,836) (1,703,446) (29,790,691) 4,278,340 $44,387,863 CITY OF PADUCAH, KENTUCKY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE YEAR ENDED JUNE 30, 2011 Revenues: Taxes Licenses Charges for services Intergovernmental Grants Interest Miscellaneous Total revenues Expenditures: Current operations: General government Public safety Public service Parks and recreation Planning and development Other Capital outlay Debt service: Principal requirement Interest and fiscal requirement Total expenditures Excess (deficiency) of revenues over expenditures Other Financing Sources (Uses): Capital lease Proceeds of refunding bond, net Transfer to refunded bond escrow agent Long-term debt draws Long-term debt issued Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances, July I, 2010 FUND BALANCES, JUNE 30, 2011 See accompanying notes to the basic financial statements. -36- General Fund $ 5,753,774 21,456,796 576,309 1,644,256 122,500 1,106,635 30,660,270 5,151,370 15,267,598 5,410,058 2,781,663 486,239 29,096,928 1,563,342 910,855 (1,742,754) (831,899) 731,443 10,208,678 $10,940,121 Exhibit 5 Special General Revenue Capital Investment Improvements Fund $ $ 4,248,053 42,622 948,818 38,830 13,975 88,719 1,118,989 4,262,028 941,500 5,121,682 600,000 5,721,682 941,500 (4,602,693) 3,320,528 366,039 3,820,237 58,918 (236,261) (3,637,140) 3,950,015 (3,578,222) (652,678) (257,694) 2,232,320 2,844,706 $ 1,579,642 $ 2,587,012 Debt Nonmajor Total Service Governmental Governmental Fund Funds Funds $ $ 469,737 $ 6,223,511 25,704,849 235,281 811,590 552,502 553,238 1,148,362 399,445 2,992,519 30,532 205,837 595,536 1,790,890 552,502 2,283,769 38,877,558 5,151,370 1,586,538 16,854,136 1,036,445 6,446,503 2,781,663 738,797 1,680,297 486,239 5,121,682 1,360,584 273,004 2,233,588 1,519,329 1,519,329 2,879,913 3,634,784 42,274,807 (2,327,411) (1,351,015) (3,397,249) 405,796 405,796 7,165,000 7,165,000 (7,165,000) (7,165,000) 366,039 1,903,443 1,761,980 8,455,433 (2,585,098) (8,201,253) 2,309,239 (823,118) 1,026,015 (18,172) (2,174,133) (2,371,234) 92,444 4,229,758 19,607,906 $ 74,272 $ 2,055,625 $17,236,672 -37- CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 201] Net change in fund balances total governmental funds Amounts reported for governmental activities in the Statement of Activities are different because: Inventory purchases require the use of current financial resources, and therefore, are reported as expenditures in governmental funds. Inventory sales provide current financial resources and are reported as revenues in governmental funds. Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount of capital outlays in the current period. This amount includes Internal Service Fund's capital outlays of $564,350. Proceeds from the disposal of capital assets are reported gross in the governmental funds because the related assets were recorded as expenditures when purchased. However, the proceeds are netted with the book value in the government-wide statement of activities. This amount includes Internal Service Fund's book value of $18,217. Collections on long-term notes receivable and related interest receivable are revenues in the governmental funds when collected. Delinquent property taxes receivable are not considered "available" revenues in the governmental funds. Direct financing leases receivable are not considered "available" revenues in the governmental funds. The prepayment of a pension obligation requires the use of current financial resources, and therefore, is reported as an expenditure in governmental funds. However, the prepayment does not affect net assets in the government-wide Statement of Activities. Depreciation expense on capital assets is reported in the government- wide Statement of Activities and Changes in Net Assets, but does not require the use of current financial resourees. Therefore, depreciation expense is not reported as an expenditure in governmental funds. This amount includes Internal Service Funds' depreciation expense of $548,728. -38- Exhibit 6 $ (2,371,234) 233,424 (395,600) 4,833,547 (18,217) (6,434) 91,942 (607,151) (71,908) (3,418,972) (Continued) CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2011 Proceeds from the issuance and draw down of debt provides current financial resources and is reported as an other financing source in governmental funds. Capital acquisitions financed with long term financing excluded from the governmental funds because it does not a produce or use current financial resources Principal payments of debt require the use of current financial resources, and therefore, are reported as expenditures in governmental funds. However, principal payments of debt do not affect net assets in the government-wide Statement of Activities. Governmental funds report the effect of losses on direct financing leases when incurred; whereas, these amounts are deferred and amortized in the Statement of Activities. Accrued interest payments on debt do not require the use of current financial resources. Accrued interest is reported as an expenditure in the government-wide Statement of Activities. Long-term accrued compensated absences do not require the use of current financial resources, and therefore, are not reported as expenditures in governmental funds. Governmental funds report the effect of bond issuance costs when debt is issued; whereas, these amounts are deferred and amortized in the Statement of Activities. Governmental funds report the litigation judgments in the period in which they are determined. Internal Service Funds are used by management to charge the costs of certain activities, such as insurance and fleet management, to individual funds. The net revenue of the Internal Service Funds is reported with governmental activities net of the amount allocated to business-type activities and depreciation expense. These amounts are as follows: Change in net assets Net of amount allocated to business-type activities Capital Outlays Book value of disposals Depreciation expense $ 492,959 (117,916) (564,350) 18,217 548,728 CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES See accompanying notes to the basic financial statements. -39- Exhibit 6 (Continued) $ (366,039) (188,533) 2,233,588 (26,894) 9,460 (65,142) 147,794 (l,482,743) 377,638 $ (1,091,474) Exhibit 7 CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON STATEMENT (BUDGETARY BASIS) GENERAL FUND FOR THE YEAR ENDED JUNE 30,2011 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) Beginning budgetary fund balance $10,208,678 $10,208,678 $10,208,678 $ Resources (Inflows): Taxes: Real and personal, current year 4,785,000 4,649,990 4,650,003 13 Real and personal, prior year (net of refunds) 101,500 212,180 212,376 196 Franchise 150,000 148,375 148,380 5 Bank taxes 215,000 218,135 218,137 2 In lieu of tax payment 231,000 156,575 156,581 6 Penalty, interest and advertising 42,500 63,310 63,320 10 Paducah Junior College tax collections 304,975 304,977 2 Total taxes 5,525,000 5,753,540 5,753,774 234 Licenses: Business licenses 4,120,000 4,243,510 4,243,510 Employee earnings 12,525,000 13,096,980 13,096,982 2 Comcast fees 307,250 305,800 305,961 161 Penalties 135,000 211,485 211,486 1 Alcoholic beverages 132,000 123,905 123,905 Insurance premium tax 4,186,000 3,476,305 3,476,309 4 Building permits 85,000 161,525 161,529 4 Electrical permits 22,500 37,520 37,522 2 Zoning change fees 7,500 8,145 8,148 3 Miscellaneous building and electrical fees 500 210 210 KJDA payroll rebate (193,500) (208,770) (208,767) 3 Total licenses 21,327,250 21,456,615 21,456,795 180 Charges for services: Tax collection fee 135,000 151,120 151,122 2 Administrative charge 231,300 237,300 237,300 Base court revenue 42,000 58,095 58,097 2 Recreation fees 172,750 128,190 129,791 1,601 Total charges for services 581,050 574,705 576,310 1,605 (Continued) -40- Exhibit 7 (Continued) CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL FUND FOR THE YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budgeted Amounts Actual Positive Grants: Original Final Amounts (Negative) Police State Incentive $ 320,000 $ 308,130 $ 308,133 $ 3 Police hiring supplement 184,000 157,185 157,186 1 Fire State Incentive 260,000 261,540 261,543 3 Ronald McDonald Grant 1,100 1,104 4 Kentucky League of Counties grants 410,460 410,462 2 Highway safety grant 25,000 41,235 41,237 2 Paducah Housing Authority 36,000 Federal emergency management agency 458,450 458,454 4 Police supplemental grants 6,135 6,137 2 Total grants 825,000 1,644,235 1,644,256 21 Interest 115,100 122,495 122,500 5 Other: Property rent and sales 651,565 650,455 652,250 1,795 Property upkeep and maintenance 257,340 205,320 205,324 4 Contractual programs 7,500 4,765 4,769 4 E911 -GIS 24,600 24,600 24,602 2 Miscellaneous 199,015 219,025 219,690 665 Total other 1,140,020 1,104,165 1,106,635 2,470 Other financing sources: Operating transfers in 179,380 910,340 910,855 515 Amounts available for appropriation 39,901,478 41,774,773 41,779,803 5,030 Charges to Appropriations (Outflows): General government: General administration: Mayor and Commissioners 191,820 189,085 187,568 1,517 City Manager 360,420 397,425 395,214 2,211 City Clerk 175,690 176,950 174,619 2,331 Corporate Counsel 169,270 194,455 194,524 (69) Non-departmental 613,720 709,580 709,501 79 Memberships and contingency 595,555 43,495 43,444 51 Civic beautification 4,010 1,790 1,612 178 Total general administration 2,110,485 1,712,780 1,706,482 6,298 (Continued) -41- Exhibit 7 (Continued) CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL FUND FOR THE YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budgeted Amounts Actual Positive General government: Original Final Amounts (Negative) Finance: Finance administration $ 203,700 $ 175,070 $ 172,258 $ 2,812 Accounting and payroll 312,435 295,730 293,891 1,839 Human resources 269,860 272,470 268,556 3,914 Rental property 33,720 33,495 31,978 1,517 Radio operations 74,335 45,925 45,739 186 Revenue collection 393,270 380,020 377,917 2,103 Total finance 1,287,320 1,202,710 1,190,339 12,371 Planning: Administration 253,990 255,185 254,948 237 Planning 83,775 86,735 86,618 117 Grants 165,715 164,345 164,174 171 Total planning 503,480 506,265 505,740 525 Human rights 60,375 50,990 49,759 1,231 Inspection: Inspection administration 180,165 179,885 178,331 1,554 Construction 357,100 341,265 339,001 2,264 Code enforcement 408,005 300,395 297,066 3,329 Total inspection 945,270 821,545 814,398 7,147 Information technology 581,895 526,360 524,305 2,055 Risk management 110,960 111,900 109,889 2,011 Public safety: Police: Police administration 906,650 901,405 896,777 4,628 Patrol 6,236,970 6,044,350 6,038,406 5,944 Investigations 1,852,705 1,924,875 1,919,749 5,126 Total police 8,996,325 8,870,630 8,854,932 15,698 Fire: Fire administration 234,715 274,170 273,877 293 Suppression 5,900,705 5,850,135 5,849,162 973 Prevention 189,530 179,055 178,528 527 Training 125,250 111,455 110,805 650 Total fire 6,450,200 6,414,815 6,412,372 2,443 (Continued) -42- Exhibit 7 (Continued) CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL FUND FOR THE YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budgeted Amounts Actual Positive Public service: Original Final Amounts (Negative) Public works: Street maintenance $ 2,184,680 $ 2,139,915 $ 2,136,265 $ 3,650 Street lighting 515,000 544,890 544,888 2 Maintenance 1,108,625 989,440 984,570 4,870 Total pubJic works 3,808,305 3,674,245 3,665,723 8,522 Engineering services: Engineering services 573,345 554,575 551,452 3,123 GIS operation Flood control 492,945 1,195,565 1,192,883 2,682 Total engineering services 1,066,290 1,750,140 1,744,335 5,805 Parks and recreation Parks administration 774,330 723,385 718,834 4,551 Grounds maintenance 1,418,070 1,438,045 1,437,183 862 Pool 124,830 163,665 162,053 1,612 Recreation programs 563,910 467,145 463,595 3,550 Total recreation 2,881,140 2,792,240 2,781,665 10,575 PRDA 121,200 120,806 394 Other: Cable authority 85,690 84,240 84,189 51 Mainstreet program 363,465 209,565 207,661 1,904 Leave expense 19,360 19,356 4 Intergovernmental expense 304,980 304,977 3 Total other 449,155 618,145 616,183 1,962 Other financing uses: Operating transfers out 1,255,920 1,743,575 1,742,754 821 Total charges to appropriations 30,507,120 30,917,540 30,839,682 77,858 BUDGETARY FUND BALANCE, JUNE 30, 2011 $ 9,394,358 $10,857,233 $10,940,121 $82,888 See accompanying notes to the basic financial statements. -43- CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON STATEMENT GENERAL FUND FOR THE YEAR ENDED JUNE 30, 2011 Exhibit 8 Note A -Explanation of Differences Between Budgetary Inflows and Outflows and GAAP Revenues and Expenditures Sources/inflows of resources: Actual amounts "available for appropriation" from the budgetary comparison schedule Differences -budget to GAAP: The beginning fund balance is a budgetary resource, but is not a current year revenue for financial reporting purposes Transfers from other funds are inflows of budgetary resources, but are not revenues for financial reporting purposes Total revenues as reported on the statement of revenues, expenditures, and changes in fund balances- governmental funds Uses/outflows of resources: Actual amounts "total charges to appropriations" from the budgetary comparison schedule Differences -budget to GAAP: Transfers to other funds are outflows of budgetary resources, but are not expenditures for financial reporting purposes Total expenditures as reported on the statement of revenues, expenditures, and changes in fund balances- governmental funds See accompanying notes to the basic financial statements. -44- General Fund $41,779,803 (10,208,678) (910,855) $30,660,270 $30,839,682 (1,742,754) $29,096,928 Exhibit 9 CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON STATEMENT (BUDGETARY BASIS) SPECIAL REVENUE INVESTMENT FUND FOR THE YEAR ENDED JUNE 30, 2011 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) Beginning budgetary fund balance $2,844,706 $2,844,706 $ Resources (Inflows): Licenses: Employee earnings 4,175,000 4,248,050 4,248,053 3 Interest 13,975 Total licenses 4,175,000 4,262,025 4,262,028 3 Other financing sources: Long-term debt issued Operating transfers in 58,915 58,918 3 Total licenses 58,915 58,918 3 Amounts available for appropriation 7,019,706 7,165,646 7,165,652 6 Charges to Appropriations (Outflows): General government: Planning and development: Economic development 1,169,500 941,500 941,500 Other financing uses: Operating transfers out 3,607,500 3,637,145 3,637,140 5 Total charges to appropriations 4,777,000 4,578,645 4,578,640 5 BUDGETARY FUND BALANCE, JUNE 30, 2011 $2,242,706 $2,587,001 $ 11 See accompanying notes to the basic financial statements. -45- CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON STATEMENT SPECIAL REVENUE INVESTMENT FUND FOR THE YEAR ENDED JUNE 30,2011 Exhibit 10 Note A -Explanation of Differences Between Budgetary Inflows and Outflows and GAAP Revenues and Expenditures Sources/inflows of resources: Actual amounts "available for appropriation" from the budgetary comparison schedule Differences -budget to GAAP: The beginning fund balance is a budgetary resource, but is not a current year revenue for financial reporting purposes Proceeds from the issuance of debt are inflows of budgetary resources, but are not revenues for financial reporting purposes Transfers from other funds are inflows of budgetary resources, but are not revenues for financial reporting purposes Total revenues as reported on the statement of revenues, expenditures, and changes in fund balances- governmental funds Uses/outflows of resources: Actual amounts "total charges to appropriations" from the budgetary comparison schedule Differences -budget to GAAP: Transfers to other funds are outflows of budgetary resources, but are not expenditures for financial reporting purposes Total expenditures as reported on the statement of revenues, expenditures, and changes in fund balances- governmental funds See accompanying notes to the basic financial statements. -46- $ 7,165,652 (2,844,706) (58,918) $ 4,262,028 $4,578,640 (3,637,140) $ 941,500 CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS PROPRIETARY FUNDS JUNE 30, 2011 Business-type Activities ASSETS Current Assets: Cash and cash equivalents Investments Accounts receivable Grants receivable Interest receivable Prepaid expenses Inventory Total current assets Noncurrent Assets: Net capital assets: Land Depreciable capital assets Total noncurrent assets Total assets LIABILITIES Current Liabilities: Voucher and accounts payable Accrued payroll and payroll taxes Accrued compensated absences Due to other funds Total current liabilities Noncurrent Liabilities: Landfill post-closure costs Accrued compensated absences Total noncurrent liabilities Total liabilities NET ASSETS Invested in capital assets Restricted for: Housing development projects Unrestricted TOTAL NET ASSETS Solid Waste $2,410,231 1,625,000 525,989 95,568 12,998 4,669,786 62,152 1,006,756 1,068,908 5,738,694 191,753 49,303 73,971 315,027 2,062,500 2,062,500 2,377,527 1,068,908 2,292,259 $3,361,167 Reconciliation to government-wide statements of net assets: Adjustment to reflect the consolidation of Internal Service Funds' activities related to Enterprise Funds NET ASSETS OF BUSINESS-TYPE ACTIVITIES See accompanying notes to the basic financial statements. -47- Nonmajor Enterprise Funds $1,515,506 9,629 9,590 1,800,047 133,117 1,465 160,412 173,602 265,322 999,885 361,238 $1,626,445 Totals $3,925,737 1,625,000 535,618 95,568 12,998 9,590 6,204,511 62,152 1,272,078 7,538,741 324,870 49,303 75,436 475,439 2,062,500 190 2,075,690 129 1,334,230 999,885 2,653,497 4,987,612 351,286 Exhibit 11 Governmental Activities Internal Service Funds $3,494,588 1,500,000 14,780 418,130 73,364 5,500,862 2,659,287 2,659,287 8,160,149 260,848 14,509 550,000 825,357 45,879 45,879 2,659,260 CITY OF PADUCAH, KENTUCKY STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS FOR THE YEAR ENDED JUNE 30, 2011 Business-type Activities Nonmajor Solid Enterprise Operating Revenues: Waste Funds Charges for services -internal $ $ 134,812 Charges for services -external 4,333,813 2,363,081 Miscellaneous 94,052 5,569 Total operating revenues 4,427,865 2,503,462 Operating Expenses: Cost of sales and service 3,483,654 2,167,804 Depreciation and amortization 348,476 49,147 Total operating expenses 3,832,130 2,216,951 Operating income (loss) 595,735 286,511 Nonoperating Revenues (Expenses): Interest and investment income 45,715 467 Gain (loss) on disposal of property and equipment 67,657 Total nonoperating revenues (expenses) 113,372 467 Income (loss) before contributions and transfers 709,107 286,978 Contributions and Transfers: Capital contributions 8,659 Transfers in 125,772 Transfers out Total contributions and transfers 134,431 Change in net assets 709,107 421,409 Total net assets, July 1,2010 2,652,060 1,205,036 TOTAL NET ASSETS JUNE 30,2011 $3,361,167 $1,626,445 Reconciliation to government-wide statements of net assets: Adjustment to reflect the consolidation of Internal Service Funds' activities related to Enterprise Funds CHANGE IN NET ASSETS OF BUSINESS-TYPE ACTIVITIES See accompanying notes to the basic financial statements. -48- Totals $ 134,812 6,696,894 99,621 6,931,327 5,651,458 397,623 6,049,081 882,246 46,182 67,657 113,839 996,085 8,659 125,772 134,431 1,130,516 117,916 $1,248,432 Exhibit 12 Governmental Activities Internal Service Funds $5,598,538 256,160 5,854,698 4,542,210 548,728 5,090,938 763,760 46,076 62,540 108,616 872,376 (379,417) (379,417) 492,959 6,795,954 $7,288,913 CITY OF PADUCAH, KENTUCKY STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE YEAR ENDED JUNE 30, 2011 Business-type Activities Cash Flows from Operating Activities: Cash received from customers Cash received from interfund services provided Payments to suppliers Payments to employees Claims paid Payments to internal service funds Other receipts Other payments Net cash provided (used) by operating activities Cash Flows from Noncapital Financing Activities: Transfers (to) from other funds Cash Flows from Capital and Related Financing Activities: Capital contributions Purchase of capital assets Proceeds from sale of capital assets Net cash provided (used) by capital and related financing activities Cash Flows from Investing Activities: Proceeds from sale of investment securities Interest on cash and investments Purchase of investments Net cash provided (used) by investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents, July 1, 2010 CASH AND CASH EQUN ALENTS, JUNE 30,2011 Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating income (loss) Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation and amortization Change in assets and liabilities: Receivables Prepaid expenses Inventories Due to other funds Accrued expenses Accounts payable NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES See accompanying notes to the basic financial statements. Solid Waste $ 4,372,526 (1,473,861) (1,336,053) (581,455) 63,497 1,044,654 (52,768) 67,658 14,890 650,000 45,715 (750,000) (54,285) 1,005,259 1,404,972 $ 2,410,231 $ 595,735 348,476 8,158 15,652 76,633 $ 1,044,654 -49- Nonmajor Enterprise Funds $ 2,492,462 (137,320) (4,223) 5,569 (2,019,914) 336,574 125,772 8,659 (26,124) (17,465) 467 467 445,348 1,070,158 $ 1,515,506 $ 286,511 49,147 (5,431) (3,108) (1,770) 11,225 $ 336,574 Totals $ 6,864,988 (1,473,861) (1,473,373) (585,678) 69,066 (2,019,914) 1,381,228 125,772 8,659 (78,892) 67,658 (2,575) 650,000 46,182 (750,000) (53,818) 1,450,607 2,475,130 $ 3,925,737 $ 882,246 397,623 2,727 (3,108) 13,882 87,858 $ 1,381,228 Exhibit 13 Governmental Activities Internal Service Funds $ 5,870,692 (228,335) (280,349) (2,636,652) (1,291,392) 1,433,964 (379,417) (564,350) 80,756 (483,594) 46,076 (250,000) (203,924) 367,029 3,127,559 $ 3,494,588 $ 763,760 548,728 15,994 (403,130) (2,398) 550,000 9,829 (48,819) $ 1,433,964 CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS FIDUCIARY FUNDS JUNE 30, 2011 Exhibit 14 Primary Government ASSETS Cash and cash equivalents Receivables: Accounts mterest mvestments at fair value: Money market funds Certificates of deposit Common stock Corporate bonds U.S. agencies bonds Mutual funds Total assets LIABILITIES Voucher and accounts payable Due to other funds Payroll taxes and withholdings payable Total liabilities NET ASSETS Held in trust for pension benefits and other purposes See accompanying notes to the basic financial statements. -50- Pension Funds $ 14,955 30,886 228,148 125,000 2,658,537 1,745,601 1,677,033 2,372,434 8,852,594 168 168 $8,852,426 Private- purpose Trusts $ 49,226 1,000 1,109,092 1,159,318 885 885 $1,158,433 Agency Funds $133,077 133,077 133,077 $133,077 Additions: Contributions: Employer Plan members futergovernmental revenues Private donations futerfund transfers in Total contributions fuvestment income: Net increase (decrease) in fair value of investments Loss on sale of investments futerest and dividends Net investment income Total additions Deductions: Benefits Capital outlay Administrative expenses futerfund transfers out Total deductions Change in net assets Net assets, July 1, 2010 NET ASSETS, JUNE 30, 2011 CITY OF PADUCAH, KENTUCKY STATEMENT OF CHANGES IN NET ASSETS FIDUCIARY FUNDS FOR THE YEAR ENDED JUNE 30,2011 See accompanying notes to the basic financial statements. -51- Pension Funds $ 451,428 5,033 456,461 1,304,282 244,543 1,548,825 2,005,286 1,719,034 55,367 1,774,401 230,885 8,621,541 $8,852,426 Exhibit 15 $ Private- purpose Trusts 10,025 40,000 50,025 160,519 13,340 19,612 193,471 243,496 79,139 14,447 535 94,121 149,375 1,009,058 $1,158,433 CITY OF PADUCAH, KENTUCKY BASIC FINANCIAL STATEMENTS COMPONENT UNITS FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 THIS PAGE INTENTIONALLY LEFT BLANK ASSETS Current Assets: Cash and cash equivalents Receivables, net: Accounts Grants Other Inventories Prepaid expenses Other current assets Total current assets Noncurrent Assets: Net capital assets: CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS COMPONENT UNITS JUNE 30, 2011 Paducah Water Works $ 2,298,823 374,287 881,172 508,702 972,331 5,035,315 Land and construction in progress Depreciable capital assets 8,938,889 32,332,797 2,178,584 Other assets Total noncurrent assets Total assets -52- 43,450,270 48,485,585 Paducah Transit Authority $ 423,922 52,202 359,250 10,000 23,778 869,152 486,314 4,331,498 4,817,812 5,686,964 Exhibit 16 All Component Unit Totals $ 2,722,745 426,489 359,250 881,172 518,702 23,778 972,331 5,904,467 9,425,203 36,664,295 2,178,584 48,268,082 54,172,549 All LIABILITIES Paducah Paducah Component Water Transit Unit Current Liabilities: Works Authority Totals Voucher and accounts payable $ 752,832 $ 607,596 $ 1,360,428 Accrued payables 149,552 149,552 Notes payable due within one year 170,109 42,702 212,811 Other current liabilities 936,155 250,000 1,186,155 Total current liabilities 1,859,096 1,049,850 2,908,946 Noncurrent Liabilities: Notes payable 6,234,636 35,082 6,269,718 Total noncurrent liabilities 6,234,636 35,082 6,269,718 Total liabilities 8,093,732 1,084,932 9,178,664 NET ASSETS Net Assets: Invested in capital assets, net of related debt 34,872,994 4,526,579 39,399,573 Unrestricted 5,518,859 75,453 5,594,312 TOTAL NET ASSETS $40,391,853 $4,602,032 $44,993,885 See accompanying notes to the basic financial statements -53- FUNCTIONSIPROGRAMS Authorities: Business-type activities: Paducah Water Works Paducah Transit Authority TOTAL COMPONENT UNITS General Revenues: Unrestricted investment earnings Gain (loss) on disposal of assets Miscellaneous general Total general revenues and transfers Change in net assets Net assets, July 1, 2010 NET ASSETS, JUNE 30,2011 CITY OF PADUCAH, KENTUCKY STATEMENT OF ACTNITIES COMPONENT UNITS FOR THE YEAR ENDED JUNE 30, 2011 Charges for Expenses Services $ 7,250,667 $ 8,803,131 4,584,350 950,243 $11,835,017 $ 9,753,374 See accompanying notes to the basic financial statements. -54- Exhibit 17 Program Revenues Operating Capital Grants and Grants and Contributions Contributions $ $ 211,190 2,034,913 943,367 $2,034,913 $1,154,557 Net (Expense) Revenue and Changes in Net Assets Paducah Paducah Water Transit Works Authority Totals $ 1,763,654 $ $ 1,763,654 (655,827) (655,827) 1,763,654 1,107,827 13,523 205 13,728 (314,274) (314,274) 81,227 (300,751) 81,432 (219,319) 1,462,903 (574,395) 888,508 38,928,950 5,176,427 44,105,377 $40,391,853 $44,993,885 -55- CITY OF PADUCAH, KENTUCKY NOTES TO THE FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30,2011 Note 1 -Summary of Significant Accounting Policies: General Statement The City of Paducah (City) complies with generally accepted accounting principles (GAAP) as applied to governmental units. This requires the use of the accrual basis of accounting for government-wide financial statements and proprietary funds financial statements and a modified accrual basis of accounting for the governmental funds financial statements. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The financial reporting entity, basis of accounting, and other significant policies employed by the City are summarized as follows: Financial Reporting Entity The City operates under a City Manager form of government. The Board of Commissioners consists of a Mayor and four Commissioners elected at large by the citizens on a non-partisan basis. As required by generally accepted accounting principles, the financial statements of the reporting entity include those of the City of Paducah (the primary government) and its component units. The component units discussed below are included in the City's reporting entity because of the significance of their operational or financial relationships with the City. Blended Component Units Police and Firefighters' Pension Fund -This retirement fund was established for the benefit of the police and firemen of the City. It is administered by a Board of Trustees consisting of the Mayor, City Finance Director and representatives of the Police and Fire Departments. The Board is authorized to establish benefit levels and to approve actuarial assumptions used in the determination of contribution levels. Discretely Presented Component Units The component unit column in the basic financial statements includes the fmancial data of the City's other component units. They are reported in a separate column to emphasize that they are legally separate from the City. The following component units are included in the reporting entity because of their financial relationship with the City; and, the City is able to impose its will on the organizations. Paducah Water Works The City of Paducah Water Works Commission is appointed by the Mayor. The rates for user charges and bond issuance authorizations are subject to approval by the City Commission of the City of Paducah. Transit Authority of the City of Paducah -The Transit Authority's governing board is appointed by the Mayor of the City of Paducah. The City is the grantee agency receiving, on behalf of the Transit Authority, its principal revenues. The City also contributes substantially to the operation of the Authority by providing cash subsidies and facilities. (Continued) -56- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 1 -Summary of Significant Accounting Policies: Discretely Presented Component Units Complete financial statements of the individual component units can be obtained from their respective administrative offices in the following locations: Paducah Water Works 401 Washington Street Paducah, Kentucky 42003 Related Organizations Transit Authority of the City of Paducah 850 Harrison Street Paducah, Kentucky 4200 1 City officials are also responsible for appointing the members of boards of other organizations; but, the City's accountability for these organizations does not extend beyond appointing authority. The organizations listed below are notable related organizations which have not been included in the City's report. Paducah Housing Authority -The Paducah Housing Authority (PHA) is a legally separate entity that provides for construction, operation, and management of low income housing projects within the City. PHA is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. Paducah Power System -The Paducah Power System (PPS) is a legally separate entity that provides electric utilities to residents in the Paducah area. PPS is not financially accountable to the City. This organization is not included as a component unit of the City . .Joint Sewer Agency -As of July l, 1999, the assets and liabilities of the WastewaterlStormwater Fund were transferred to the Paducah-McCracken County Joint Sewer Agency pursuant to a municipal order dated June 29, 1999. The Paducah-McCracken County Joint Sewer Agency is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. Forest Hills Vlllage, Inc. The Corporation's purpose is to manage City of Paducah properties known as "Forest Hills Housing Development". The City and Corporation have a lease agreement detailing the terms and conditions of operations. Forest Hills Village, Inc. is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. Paducah .Junior College, Incorporated (P.Je) -The College is a part of the University of Kentucky Community College System which is now administered by the Kentucky Community and Technical Co]]ege System. Under this system, the University of Kentucky receives the monies from student tuition, fees and other related income and provides the financing for the operational budget of the College. A tax levied and collected by the City is a primary revenue source for the College. These funds, as well as gifts and grants made to the College, may be used for the acquisition or improvement of property or to finance programs beyond the level of those normally provided by community colleges in the University of Kentucky system. PJC is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. Mainstreet Mainstreet is a 501 (c)3 established for the promotion of cultural and economic growth in Downtown Paducah. Mainstreet is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. (Continued) -57- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCLAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 1 -Summary of Significant Account Policies: Basis of Presentation Government-wide Financial Statements The Statement of Net Assets and Statement of Activities display information about the reporting government as a whole. They include all funds of the reporting entity except for fiduciary funds. The statements distinguish between governmental and business-type activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange revenues. Business-type activities are financed in whole or in part by fees charged to external parties for goods or services. Fund Financial Statements Fund financial statements of the reporting entity are organized into funds, each of which is considered to be separate accounting entities. Each fund is accounted for by providing a separate set of self-balancing accounts that constitute its assets, liabilities, fund equity, revenues, and expenditure/expenses. Funds are organized into three major categories: governmental, proprietary, and fiduciary. An emphasis is placed on major funds within the governmental and proprietary categories. A fund is considered major if it is the primary operating fund of the City or meets the following criteria: a. Total assets, liabilities, revenues, or expenditures/expenses of that individual governmental or enterprise fund are at least ten percent of the corresponding total for all funds of that category or type; and b. Total assets, liabilities, revenues, or expenditures/expenses of the individual governmental fund or enterprise fund are at least five percent of the corresponding total for all governmental and enterprise funds combined. The funds of the financial reporting entity are described below: Governmental funds are those funds through which most governmental functions typically are financed. The measurement focus of governmental funds is on the sources, uses and balance of current financial resources. The City has presented the following major governmental funds: General Fund To account for resources traditionally associated with governments which are not required to be accounted for in another fund. General Capital Improvements -To account for the acquisition or construction of major capital projects other than those financed by proprietary fund operations and special assessments. Special Revenue Investment Fund -To account for restricted funds from employee license fee used for economic development, community redevelopment and infrastructure capital investments within Paducah. Debt Service Fund -To account for the accumulation of resources and payment of bond and note principal and interest, and capital lease activity. The City has presented the following major proprietary fund: Solid Waste Fund -To account for the provision of refuse services to the residents of the City. Additionally, the City reports the internal service funds which are used to account for the fleet management services, self funded property and casualty self insurance and self funded health and disability insurance provided to departments of the City. (Continued) -58- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 1 -Summary of Significant Account Policies: Basis of Presentation Fund Financial Statements Fiduciary funds report resources held in trust. Two of these funds are single-employer defined benefit funds and are administered by the City. These funds are Police and Firefighters' Pension Fund (PFPF) and Appointive Employee' Pension Fund (AEPF). Pension trust funds report the receipt, investment, and distribution of retirement contributions. The remaining funds are private-purpose trust funds which report the receipt and distribution of in accordance with maintenance trust agreements. The Agency Fund accounts for the City'S payroll wages, taxes and related withholdings. Measurement Focus Measurement focus is a term used to describe "which" transactions are recorded within the various financial statements. Basis of accounting refers to "when" transactions are recorded regardless of the measurement focus applied. On the government-wide Statement of Net Assets and the Statement of Activities, both governmental and business-like activities are presented using the economic resources measurement focus as defined in item b. below. ill the fund financial statements, the "current financial resources" measurement focus or the "economic resources" measurement focus is used as appropriate: a. All governmental funds utilize a "current financial resources" measurement focus. Only current financial assets and liabilities are general1y inc1uded on their balance sheets. Their operating statements present sources and uses of available spendable financial resources during a given period. These funds use fund balance as their measure of available spendable financial resources at the end of the period. b. The proprietary, pension and private-purpose trust funds, and financial statements of City component units utilize an "economic resources" measurement focus. The accounting objectives of this measurement focus are the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. All assets and liabilities (whether current or noncurrent) associated with their activities are reported. Proprietary, pension and private-purpose trust fund equity is classified as net assets. c. Agency funds are not involved in the measurement of results of operations; therefore, measurement focus is not applicable to them. Basis of Accounting ill the government-wide Statement of Net Assets and Statement of Activities, both governmental and business-type activities are presented using the accrual basis of accounting generally including the reclassification or elimination of internal activity (between or within funds). Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. ill the fund financial statements, governmental funds are presented on the modified accrual basis of accounting. Under this modified accrual basis of accounting, revenues are recognized when "measurable and available." Measurable means knowing or being able to reasonably estimate the amount. Available means collectible within the current period or within sixty days after year end. Expenditures (including (Continued) -59- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 1 . Summary of Significant Account Policies: Basis of Accounting capital outlay) are recorded when the related fund liability is incurred, except for general obligation bond principal and interest which are reported when due. Agency funds are presented using the accrual basis of accounting. All proprietary, pension, and private-purpose funds utilize the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. Revenues Exchange and Non-Exchange Transactions Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is recorded on the accrual basis when the exchange takes place. On a modified accrual basis, revenue is recorded in the fiscal year in which the resources are measurable and become available. A vailable means that the resources will be collected within the current fiscal year or are expected to be collected soon enough thereafter to be used to pay liabilities of the current fiscal year. For the City, available means expected to be received within sixty days of year end. Non-exchange transactions, in which the City receives value without directly giving equal value in return, include employee license taxes, property taxes, grants, entitlements and donations. The City considers property taxes as available if they are collected within sixty days after year end. Revenue from grants, entitlements, and donations is recognized in the year in which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements, which specify the year when the resources are required to be used or the year when use is first permitted, matching requirements, in which the City must provide local resources to be used for a specified purpose, and expenditure requirements, in which the resources are provided to the City on a reimbursement basis. On a modified accrual basis, revenue from non-exchange transactions must also be available before it can be recognized. The revenues susceptible to accrual are taxes, intergovernmental, employer and employees' contributions to trust funds, interest revenue, and charges for services. Permit revenues are not susceptible to accrual because generally they are not measurable until received in cash. Deferred/unearned revenue The City reports unearned revenue on its government-wide statement of net assets and deferred revenue on the fund financial statements. Deferred/unearned revenues arise when potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Deferred/unearned revenues also arise when resources are received by the City before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim to the resources, the liability for deferred/unearned revenue is removed and revenue is recognized. Allocation of Indirect Expenses The City allocates indirect expenses primarily comprised of fleet management services and various self- funded insurance coverage provided to departments and employees of the City not directly allocated. Allocations are charged to functions based on use by weighted-average methodology. Budgets and Budgetary Accounting The City legally adopts annual budgets for all governmental and proprietary funds except for Section Eight Housing Fund. The City follows these procedures in establishing the budgetary data reflected in these financial statements: (Continued) -60- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 1 -Summary of Significant Accounting Policies: Budgets and Budgetary Accounting 1. Prior to July, the City Manager submits to the City Commission a proposed operating budget for the fiscal year commencing on July 1. The operating budget includes proposed expenditures and the means of financing those. 2. Public hearings are conducted by the City to obtain taxpayer comments. 3. Prior to July, the budget is legally enacted through passage of an ordinance. 4. The City Manager is authorized to transfer budgeted amounts between department line items; however, any revisions that alter the total expenditures of any department must be approved by the City Commission. 5. Formal budgetary integration is employed as a management control device during the year; and, the budget is legally adopted. Budget amendments are also legally adopted. 6. The budget is adopted on a basis (budget basis), which differs from generally accepted accounting principles (GAAP basis). Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the General Fund, Special Revenue Funds, Debt Service Fund, and Capital Projects Funds. In accordance with generally accepted accounting principles (GAAP) , encumbrances outstanding at year end are reported as reservations of fund balances since they do not constitute expenditures or liabilities. There are no encumbrances at June 30, 2011. Cash and Investments The City Council updated and adopted formal deposit and investment policies in January 2001. These policies apply to all City funds not contained in public trusts. Pension trust fund has investment policies separately approved by their oversight board. The private purpose trust has no adopted deposit and investment policy. For the purpose of the Statement of Net Assets, "cash and cash equivalents" includes all demand and savings accounts of the City. For the purpose of the proprietary fund Statement of Cash Flows, "cash and cash equivalents" include all demand and savings accounts, and certificates of deposit, or short-term investments with an original maturity of three months or less. Investments are reported at fair value which is determined using selected bases. Short-term investments are reported at cost, which approximates fair value. Securities traded on a national or international exchange are valued at the last reported sales price at current exchange rates. Managed funds, related to the pension and private purpose trust funds not listed on an established market, are reported at estimated fair value as determined by the respective fund managers based on quoted sales prices of the underlying securities. Cash deposits and certificates of deposit are reported at carrying amount which reasonably estimates fair value. Additional cash and investment disclosures are presented in Note 3. Receivahles In the government-wide statements, receivables consist of all revenues earned at year end and not yet received. Major receivable balances for the governmental activities include property taxes, employee earnings taxes, business licenses, insurance premiums taxes, franchise taxes, grant revenue, and interlocal note receivable. Business-type activities report utilities and interest earnings as their major receivables. (Continued) -61- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 1 -Summary of Significant Accounting Policies: Receivables The government-wide statements also include general obligation notes receivable related to the general obligation bonds outstanding as described in Note 3. In the fund financial statements, receivables in governmental funds include revenue accruals such as franchise tax, employee earnings taxes, business licenses, insurance and grants, and other similar intergovernmental revenues since they are usually both measurable and available. Nonexchange transactions collectible but not available are deferred. Interest and investment earnings are recorded when earned only if paid within sixty days since they would be considered both measurable and available. Proprietary fund receivables include revenues earned at year end and not yet received. Utility accounts receivable and interest earnings compose the majority of proprietary fund receivables. Allowances for uncollectible accounts receivable are based upon historical trends and the periodic aging of accounts receivable. Intenund Receivables and Payables During the course of operations, numerous transactions occur between individual funds that may result in amounts owed between funds. Those related to goods and services type transactions are classified as "due to and from other funds." Short-term interfund loans are reported as "interfund receivables and payables." Long-term interfund loans (noncurrent portion) are reported as "advances from and to other funds." Interfund receivables and payables between funds within governmental activities are eliminated in the Statement of Net Assets. See Note 3 for details of interfund transactions, including receivables and payables, at year end. Inventories Inventories are stated at cost on a first-in, first-out basis. Inventory consists of expendable supplies of $73,363 held for consumption and real property of $1,253,954 held for urban development. Capital Assets The accounting treatment of property, plant, and equipment (capital assets) depends on whether the assets are used in governmental fund operations or proprietary fund operations and whether they are reported in the government-wide or fund financial statements. Government-wide Statement In the government-wide financial statements, property, plant, and equipment are accounted for as capital assets. All capital assets are valued at historical cost, or estimated historical cost if actual is unavailable, except for donated capital assets which are recorded at their estimated fair value at the date of donation. Estimated historical cost was used to value the majority of the assets acquired prior to June 30, 2004. Assets capitalized have an original cost of $500 or more prior to July 1, 1999, $2,500 or more after July 1, 1999, and $3,000 or more after June 24, 2009. Prior to July 1, 2002, governmental funds' infrastructure assets were not capitalized. These assets have been valued at estimated historical cost. (Continued) -62- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 1 -Summary of Significant Accounting Policies: Capital Assets Capital assets of the primary government are depreciated over the estimated useful lives using the straight- line method. The estimated useful lives are as follows: Land improvements Buildings Building improvements Infrastructure Equipment Furnishings and fixtures Vehicles Fund Financial Statements 10-15 Years 30 Years 10-15 Years 15-30 Years 7-9 Years 3-5 Years 5-7 Years In the fund financial statements, capital assets used in governmental fund operations are accounted for as capital outlay expenditures of the governmental fund upon acquisition. Capital assets used in proprietary fund operations are accounted for the same as in the government-wide statements. Restricted Assets Certain proceeds of enterprise fund revenue bonds, as well as certain resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited to applicable bond covenants. Compensated Absences Accumulated unpaid vacation, sick pay, and other employee benefit amounts are recorded as long-term debt in the government-wide statements. The current portion of accrued compensated absences is estimated based on historical trends. In the fund financial statements, governmental funds report only the matured compensated absence liability payable from expendable available financial resources, while the proprietary funds report the liability as it is incurred. Accumulations for vacation pay are restricted to a maximum of 50 days and provide vesting rights upon completion of six months service. Accumulations for sick pay are restricted to a maximum of 150 days and provide payment to employees or beneficiaries for accumulations in excess of 50 days and up to 120 days upon death or retirement from City service. Qualified participants in the County Employee's Retirement System, under certain circumstances, are eligible to convert accrued sick pay benefits into additional credit for years of service upon retirement. Long-Term Debt The accounting treatment of long-term debt depends on whether the assets are used in governmental fund operations or proprietary fund operations and whether they are reported in the government-wide or fund financial statements. All long-term debt to be repaid from governmental and business-type resources is reported as liabilities in the government-wide statements. The long-term debt consists primarily of bonds payable, notes payable, and accrued compensated absences. Long-term debt for governmental funds is not reported as liabilities in the fund financial statements. The debt proceeds are reported as other financing sources and payment of principal and interest as expenditures. The accounting for proprietary funds is the same in the fund statements as it is in the government-wide statements. (Continued) -63- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2010 Note 1 -Summary of Significant Accounting Policies: Equity Classifications Government-wide Statements Equity is classified as net assets and displayed in three components: a. Invested in capital assets, net of related debt -Consists of capital assets including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes, or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. b. Restricted net assets -Consists of net assets with constraints placed on the use either by (1) external groups such as creditors, grantors, contributors, or laws or regulations of other governments; or (2) law through constitutional provisions or enabling legislation. c. Unrestricted net assets -All other net assets that do not meet the definition of "restricted" or "invested in capital assets, net of related debt." Fund Statements Governmental fund equity is classified as fund balance and displayed in five components: a. Nonspendable fund balance includes amounts that are not in a spendable form or are required to be maintained intact indefinitely. b. Restricted fund balance includes amounts that can be spent only for the specific purpose stipulated by creditors, grantors, contributors, or laws or regulations of other governments. c. Committed fund balance includes amounts that can be used only for the specific purposes determined by the City Commissioners through the approval of City ordinances. Commitments may be changed or lifted only by the City Commissioners making the same formal action that imposed the constraint originally. d. Assigned fund balance comprises the amounts intended to be used for a specific purpose. Intent can be expressed by the City Commissioners or the City Finance Officer. No formal action is required. e. Unassigned fund balance is the residual balance not contained in nonspendable fund balance or restricted fund balance or committed fund balance or assigned fund balance. When both restricted and unrestricted fund balances are available for use, it is the City'S policy to use restricted fund balance first, then unrestricted fund balance. Furthermore, committed fund balances are reduced first, followed by assigned amounts, and then unassigned amounts when expenditures are incurred for purposes for which amounts in any of those unrestricted fund balance classifications can be used. Proprietary fund equity is classified the same as in the government-wide statements. Interfund Transactions Interfund services provided and used are accounted for as revenues, expenditures, or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. All other interfund transactions are reported as operating transfers. (Continued) -64- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 1 • Summary of Significant Accounting Policies: Program Revenues Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Operating and Non-Operating Revenues and Expenses -Proprietary Funds Operating revenues and expenses for proprietary funds are those that result from providing services and producing and delivering goods and/or services. It also includes all revenue and expenses not related to capital and related financing, noncapital financing, or investing activities. Operating expenses for the enterprise and internal service funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Expenditures/Expenses In the government-wide financial statements, expenses are classified by function for both governmental and business-type activities. In the fund financial statements, expenditures are classified as follows: Governmental Funds by character: Proprietary Fund -by operating and nonoperating Current (further classified by function) Debt Service Capital Outlay In the fund financial statements, governmental funds report expenditures of financial resources. Proprietary funds report expenses relating to use of economic resources. Interfund Transfers Permanent reallocation of resources between funds of the reporting entity are classified as interfund transfers. For the purposes of the Statement of Activities, all interfund transfers between individual governmental funds have been eliminated. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make assumptions that affect reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Stewardship, Compliance, and Accountability By its nature as a local government unit, the City and its component units are subject to various federal, state, and local laws and contractual regulations. An analysis of the City'S compliance with significant laws and regulations and demonstration of its stewardship over City resources follows. (Continued) -65- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 1· Summary of Significant Accounting Policies: Stewardship, Compliance, and Accountability Fund Accounting Requirements The City complies with all state and local laws and regulations requiring the use of separate funds. Revenue Restrictions The City has various restrictions placed over certain revenue sources from state or local requirements. The primary restricted revenue sources include. Revenue Source Section Eight Housing Choice Voucher Program FEMA -Disaster Grants American Recovery & Reinvestment Act Grants HOME Investment Partnerships Grant Emergency Communication Revenue County Bed Tax Homeland Security Grant Program Kentucky Housing Corporation Other Grants 25% of Employee Earning Tax Revenue Restrictions Legal Restrictions of Use Subsidize Rental Costs for Low- Income Families Debris Removal and Disaster Recovery Job creation and retention Construction of Low-income Rental Units E-911 Emergency Services Debt Obligations Homeland Security Enhancement Fa~ade Loans Grant Program Expenditures Economic, Community and Capital Development For the year ended June 30, 2011, the City complied in all material respects with these revenue restrictions. Debt Restrictions and Covenants The City may not incur any indebtedness that would require payment from resources beyond the current fiscal year revenue without fIrst obtaining voter approval. Subsequent Events In preparing these fInancial statements, management has evaluated events and transactions for potential recognition or disclosure through December 16, 2011, the date financial statements were available to be issued. Note 2 • Property Taxes: The City bills and collects its own property taxes. The City elects to use the annual property assessment prepared by McCracken County as its base to apply the property tax rate. According to Kentucky Revised Statutes, the assessment date for the City must conform to the assessment date of McCracken County, and the annual increase in the property tax levy cannot exceed 4%. City property tax revenues are recorded as a receivable when assessed because the City has an enforceable legal claim to the resources. At this time, the receivable is offset by unearned revenue. Property tax revenues are recognized during the period for which they are levied. (Continued) -66- Note 2 -Property Taxes: CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 The due dates and collection period for all property taxes, exclusive of vehicle taxes, for the fiscal year ended June 30, 2011, are as follows: Description Assessment and enforceable lien Levy Face value amount payment dates Delinquent date -10% penalty plus 112% per month Note 3 • Detail Notes on Transaction Classes! Accounts: Date January 1,2010 September 25,2010 1 st half by November 1, 2010 2nd half by February 1, 2011 1 st half -November 30, 2010 2nd half -February 28, 2011 The following notes present detail information to support the amounts reported in the basic financial statements for its various assets, liabilities, equity, revenues, and expenditures/expenses. Deposits Custodial credit risk for deposits is the risk that in the event of a bank failure, the City's deposits may not be returued or the City will not be able to recover collateral securities in the possession of an outside party. The City's investment policy requires all investments be made in accordance with applicable legal requirements with consideration of investment safety. Accordingly, the City maintains collateral agreements with its financial institutions. Deposits are 10 1 % secured with collateral valued at market or par, whichever is lower, less the amount of the Federal Deposit Insurance Corporation insurance (FDIC). The City Commission approves and designates a list of authorized depository institutions based on evaluation of solicited responses and certifications provided by financial institutions and recommendations of an evaluation committee and/or Finance Director. Deposits Deposits of the City'S reporting entity are insured or collateralized with securities held by the City, its agent, or by the pledging financial institution's trust department or agent in the name of City. During the year ended June 30, 2011, the City's only cash and cash equivalents were demand deposits. At year end, the carrying amount and the bank balance of the City'S cash and cash equivalents was $16,165,821 and $16,779,360, respectively. (Continued) -67- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 3 -Detail Notes on Transaction Classes/Accounts: Investments As of June 30, 2011, the City's reporting entity had the following investments: Fair Value! Average Investment Maturities (In Years) (2) Types of Investments Primary Government Certificates of deposit (2) TOTAL PRIMARY GOVERNMENT Fiduciary and Private Purpose Trust Funds Money market funds Certificates of deposit (1) Common stock Corporate bonds U.S. agencies Mutual funds Equity TOTAL FIDUCIARY AND PRIVATE PURPOSE TRUST FUNDS Carrying Credit Quality! Amount Rating (1) $6,125,000 NA $6,125,000 $ 228,148 NA 125,000 NA 2,658,537 NA 1,745,601 AlA- 1,677,033 AAAlA 2,372,434 NA $8,806,753 Less Than! $6,125,000 $ $ 230,787 $ 125,000 NA NA 1·5 -$ -$ NA 1,695,460 1,487,033 NA 6-10 Greater Than 10 -$ $ NA NA 50,141 190,000 NA NA (1) Ratings are provided where applicable to indicate associated Credit Risk. NA indicates not applicable. NR indicates that instrument is not rated. (2) Maturities are provided for debt instruments with maturity dates. NA indicates not applicable. (3) $125,000 of the fiduciary's certificates of deposit is pooled with the primary government's certificates of deposit. Investment Policies City Policy Credit Risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. Generally, the City'S investing activities are managed under the custody of the City's Finance Director. Investing is performed in accordance with investment policies adopted by the City Commission complying with State Statutes. In accordance with the City'S investment policy and the State Statutes, the City may invest funds temporarily in excess of operating needs in the following: Kentucky Revised Statutes (KRS 66.480) authorize the City to invest in: 1. Obligations of the U.s. Treasury, agencies, and instrumentalities, including obligations subject to repurchase agreements, provided delivery of obligations subject to repurchase agreements are held by the City or through an authorized agent; 2. Obligations and contracts for future delivery or purchase of obligations backed by the full faith and credit of the United States or a United States government agency; 3. Obligations of any corporation of the United States government; (Continued) -68- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 3 -Detail Notes on Transaction Classes/Accounts: Investment Policies City Policy 4. Bonds or certificates of indebtedness of the Commonwealth of Kentucky and of its agencies and instrumentalities; 5. Certificates of deposit issued by or other interest-bearing accounts of any bank or savings and loan institution which are insured by the Federal Deposit Insurance Corporation or similar entity or which are collateralized, to the extent uninsured, by any obligations permitted by section 41.240(4) of the Kentucky Revised Statutes; 6. Securities issued by a state or local government, or any instrumentality or agency thereof, in the United States, and rated in one of the three highest categories by a national recognized rating agency. Interest Rate Risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The City policy provides that, to the extent practicable, investments are matched with anticipated cash flows. Investments are diversified to minimize the risk of loss resulting from overconcentration of assets in a specific maturity period, a single issuer, or an individual class of securities. Unless matched to a specific cash flow, investments are not, in general, made in securities maturing more than five years from the date of purchase. Surplus cash may be invested in securities exceeding five years if the maturity of such investments is made to coincide as nearly as practicable with the expected use of the investment. Concentration of credit risk is the risk of loss attributed to the magnitude of the City's investment in a single issuer. The City policy does not specifically address concentration of credit risk. Pension Trust Policy The City's pension trust is the Police and Firefighters' Pension Fund (PFPF). Investment policy provides for investment manager(s) who have full discretion of assets allocated to them subject to the overall investment guidelines set out in the policy. Overall investment guidelines provide for diversification and allow investment in domestic and international common stocks, fixed income securities, and cash equivalents. Custodial credit risk is addressed by the policy providing for the engagement of a custodian who accepts possession of securities for safekeeping; collects and disburses income; collects principal of sold, matured, or called items; and provides periodic accounting to the pension board. Asset allocation guideline for the plan is as follows: Equities Fixed income PFPF Retirement Plan Minimum Target Maximum 35% 50% 65% 35% 50% 65% The retirement plan addresses credit risk and concentration of credit risk with a policy that prohibits investment of more than 5% of its assets in the securities of anyone issuer with the exception of U.S. government. Policy further prohibits investment of more than 20% in anyone market sector. No more than 10% of corporate debt securities in the fixed income portfolio may be rated below-investment grade. Commercial paper must be rated AI, PI. -69- (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30,2011 Note 3· Detail Notes on Transaction Classes/Accounts: Investment Policies Pension Trust Policy Interest rate risk is addressed by the policy requiring the plan manager(s) to maintain both diversification and a predictable and dependent source of current income. Fixed income investments are flexibly allocated among maturities of different lengths. Private Purpose Trust The private purpose trust does not have a formal investment policy. The City established the trust in accordance with Kentucky Revised Statutes. The trust provides for an investment manager who has full discretion of assets allocated to him subject to the provisions of the trust agreement. The trust invests in domestic and international mutual funds, fixed income securities, U.S. treasury securities, and cash and equivalents. Capital Assets Capital asset activity for the year ended June 30, 2011, was as follows: Primary Government: Capital assets, not being depreciated: Land Construction-in-progress Total capital assets, not being depreciated Capital assets, being depreciated: Land improvements Buildings and improvements Infrastructure Equipment Furnishings and fixtures Vehicles Totals at historical cost Less accumulated depreciation: Land improvements Buildings and improvements Infrastructure Equipment Furnishings and fixtures Vehicles Total accumulated depreciation Total capital assets, being depreciated, net Balance July 1,2010 $ 7,181,028 9,097,164 16,278,192 3,061,972 15,445,256 35,202,879 8,705,696 210,980 7,451,068 70,077,851 1,332,958 11,691,169 21,841,742 6,879,160 206,899 4,872.525 46,824,453 23,253,398 Additions $ 213,533 2,133,560 2,347,093 1,812,656 3,489,148 803,993 460,453 6,566,250 85,834 315,528 1,859,414 627,088 1,525 529,583 3,418,972 3,147,278 Balance Deductions June 30, 2011 $ 4,079,796 4,079,796 240,784 240,784 222,567 222,567 18,217 $ 7,394,561 7,150,928 14,545,489 3,061,972 17,257,912 38,692,027 9,509,689 210,980 7,670,737 76,403,317 1,418,792 12,006,697 23,701,156 7,506,248 208,424 5,179,541 50,020,858 26,382,459 PRIMARY GOVERNMENT ACTNITIES CAPITAL ASSETS, NET $39,531.590 ~94.371 $4,098,013 $40,927,948 (Continued) -70- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 3 * Detail Notes on Transaction Classes/Accounts: Capital Assets Business-type Activities: Capital assets, not being depreciated: Land Construction-in-progress Total capital assets, not being depreciated Capital assets, being depreciated: Buildings and improvements Equipment Vehicles Totals at historical cost Less accumulated depreciation: Buildings and improvements Equipment Vehicles Total accumulated depreciation Total capital assets, being depreciated, net BUSINESS-TYPE ACTNITIES CAPITAL ASSETS, NET Balance July 1, 2010 Increases $ 62,152 $ 62,152 429,254 1,516,829 77,844 2,771,463 1,048 4,717,546 78,892 $ 211,034 $ 12,914 1,089,652 132,924 1,826,051 251,785 3,126,737 397,623 1,590,809 (318,731) :Ii 1!652.961 :Ii (318.731) Depreciation expense was charged to governmental activities as follows: General government: General administration Finance Planning Inspections Personnel Information systems Fleet maintenance Total general government Public safety: Police Fire Grants Emergency 911 Court awards Fleet Lease Trust Total public safety -71- Balance Decreases June 30,2011 $ $ 62,152 161,815 161,815 $ 161,815 161,815 62,152 429,254 1,594,673 2,610,696 4,634,623 $ 223,948 1,222,576 1,916,021 3,362,545 1,272,078 :Ii 1,334.230 $ 313,706 25,419 4,532 308 1,295 11,051 356,311 198,603 61,429 22,900 82,394 12,577 915,580 (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 3· Detail Notes on Transaction Classes/Accounts: Capital Assets Public service: Public works Engineering Total public service Parks and recreation Planning and development: Infrastructure Grants Total planning and development TOTAL DEPRECIATION EXPENSE GOVERNMENTAL ACTIVITIES Depreciation expense was charged to business-type activities as follows: Solid Waste Fund Section Eight Housing Civic Center TISAFund TOTAL DEPRECIATION EXPENSE- BUSINESS-TYPE ACTNITIES -72- $ 69,997 53,718 162,081 1,859,414 1,861,285 $ 348,476 5,496 10,397 (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 3 -Detail Notes on Transaction Classes/Accounts: Capital Assets Balance Discretely Presented .lui! 1~ 2010 Increases Component Units: Capital assets, not being depreciated: Land $ 486,314 Total capital assets, not being depreciated 486,314 Capital assets, being depreciated: Buildings and improvements 1,751,413 94,202 Equipment 8,201,306 824,303 Utility plant 66,011,840 4,942,678 Total capital assets, being depreciated 75,964,559 5,861,183 Less accumulated depreciation: Buildings and improvements 863,009 109,405 Equipment 4,316,372 1,010,129 Utility plant 27,969,771 1,398,787 Total accumulated depreciation 33,149,152 2,518,321 Total capital assets, being depreciated, net 42,815.407 3,342,862 COMPONENT UNIT CAPITAL ASSETS, NET $43.301.721 $3.342,862 Balance Decreases June 302 2011 $ 486,314 486,314 1,845,615 1,339,275 7,686,334 1,345,081 69,609.437 2,684,356 79,141,386 972,414 1,098,464 4,228,037 1,030,807 28,337,751 2,129,271 33,538,202 555,085 45,603,184 $ ~55,085 $412.089.498 Depreciation expense, charged to functions/programs of discretely presented major component units as follows: Paducah Water Works Paducah Transit Authority TOTAL DEPRECIATION EXPENSE BY ACTNITY Accounts Payable $ 1,398,787 1,119,534 $ 2.518.321 Pay abies in the governmental and proprietary funds are composed of payables to vendors and accrued salaries and benefits. (Continued) -73- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30,2011 Note 3 -Detail Notes on Transaction Classes! Accounts: Long-Term Liabilities The City's long-term liabilities are segregated between the amounts to be repaid from governmental activities and amounts to be repaid from business-type activities. Governmental Activities As of June 30, 2011, the governmental long -term liabilities consisted of the following: General obligation bonds: Current portion Noncurrent portion TOTAL GENERAL OBLIGATION BOND COSTS Note payable: Current portion Noncurrent portion TOTAL NOTE PAYABLE PAYMENTS Accrued compensated absences: Current portion Noncurrent portion TOTAL ACCRUED COMPENSATED ABSENCES Business-type Activities $ 1,224,738 23,655,210 $24.879,948 $ 244,521 4.666,222 $ 4.910,743 $ 1,008,713 920,999 $ 1.929.712 As of June 30, 2011, the long-term liabilities payable from proprietary fund resources consisted of the following: Accrued compensated absences: Current portion Noncurrent portion TOTAL ACCRUED COMPENSATED ABSENCES Long-Term Liabilities General Obligation Bonds $ 75,436 13,190 $ 88.626 Series 2004 Bond Issue The City of Paducah issued general obligation bonds of $5,000,000 in June 2004, to finance construction of the new Infiniti Media Building. Interest rates range from 2.25% to 6%. These bonds are required to be fully paid within 20 years from the date of issue and are backed by the full faith and credit of the City. While these bonds are issued by the City, 50% of the principal amount of the bonds was issued on behalf of the County of McCracken, Kentucky which intends to participate on an equal basis with the City in financing the projects and has issued the City a general obligation note in a (Continued) -74- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 3· Detail Notes on Transaction Classes/Accounts: Long-Term Liabilities General Obligation Bonds principal amount equal to 50% of the principal amount of the bonds and bearing interest at the same rates as the City's bonds in order to secure the County's obligations to the City. This note receivable is reflected in the government-wide Statement of Net Assets. Principal and interest payments prior to September 1, 2007, on the bonds were split evenly between the City and the County. After September 1, 2007, the City and County will pay 2.031 % of the bond payments with the remaining amount being made from a sale- lease with Infiniti Plastic Technologies, Inc. Series 2005 Bond Issue -The City of Paducah issued general obligation bonds of $6,100,000 in November 2005, to finance the police and firefighter's pension fund estimated actuary liability. Interest rate is fixed at 5.35%. These bonds are required to be fully paid within 20 years from the date of issue and are backed by the full faith and credit of the City. Series 2008 Bond Issue -The City of Paducah issued general obligation bonds of $2,800,000 in March 2009, to finance the Floodwall Rehabilitation. Interest rates are variable. These bonds are required to be fully paid within 20 years from the date of issue and are backed by the full faith and credit of the City. Series 2010 Bond Issue -The City of Paducah issued general obligation Build America Bonds of $6,645,000 in March 2010, to finance several public improvement projects. Interest rates range from 1.00% to 5.50%, with a Federal subsidy equal to 35% of the interest payments. These bonds are required to be fully paid within 20 years from the date of issue and are backed hy the full faith and credit of the City. Series 2010B Bond Issue The City of Paducah issued general obligation bonds of $7,165,000 in August 2010 with interest rates ranging between 1% and 3.25%, to advance refund $6,725,000 of outstanding 2001 series bonds with interest rates ranging between 4.5% and 5%. These bonds are required to be fully paid within 16 years from the date of issue and are backed by the full faith and credit of the City. The net proceeds were placed in an escrow account to provide for all future debt service on the refunded portion of the 2001 series bonds. As a result the 2001 series bonds are considered defeased; and, the City has removed the liability from its accounts. As of June 30, 2011 the defeased bonds were called and no unpaid principal is outstanding. The City advance refunded the 2001 series bonds to reduce its total debt service payments over the next 16 years by $658,023 and to obtain an economic gain (the difference between the present values of the debt service payments on the old debt and the new debt) of $590,344. While these 2010B series bonds are issued by the City, 50% of the principal amount of the bonds was issued on behalf of the County of McCracken, Kentucky which intends to participate on an equal basis with the City in financing the projects and has issued the City a general obligation note in a principal amount equal to 50% of the principal amount of the bonds and bearing interest at the same rates as the City's bonds in order to secure the County's obligations to the City. This note receivable is reflected in the government-wide Statement of Net Assets. In accordance with an Interlocal Cooperation Agreement between the City, McCracken County, Kentucky (the County), and the Paducah-McCracken County Tourist and Convention Commission (the Bureau), principal and interest payments on the bonds are being made from an additional 2% transient room tax collected by the County with the remaining payments split evenly between the City, the County, and the Bureau. (Continued) -75- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 3 -Detail Notes on Transaction Classes/Accounts: Long-Term Liabilities Notes Payable Kentucky League of Cities -On July 1, 2003, the City entered into an agreement in the amount of $3,500,000 with the Kentucky League of Cities to finance the acquisition and installation of various public capital projects. Interest is charged at a rate of approximately 2.98%. The note is required to be fully paid within 20 years from the date of issue and is backed by the full faith and credit of the City. Kentucky Association of Counties -The County of McCracken, Kentucky entered into an agreement in the amount of $5,000,000 in March 2009, with the Kentucky Association of Counties to assist with the Julian Carroll Convention Center. The interest rate is variable. The note is required to be fully paid within 20 years from the date of issue and is backed jointly by the full faith and credit of the City and the County. While the note is issued by the County, 50% of the principal amount of the note was issued on behalf of the City which intends to participate on an equal basis with the County in accordance with an Interlocal Cooperation Agreement between the City and McCracken County, Kentucky on February 23, 2009. L. Wayne & Linda Lindsey Agreement On December 18, 2009, the City entered into an agreement in the amount of $600,000 with L. Wayne & Linda Lindsey to finance the acquisition of real property to be used for the development of a sports park in the community. The note matured on December 19,2010 and had an annual interest rate of 2%. Community Financial Services Bank -On February 6, 2009, the City entered into a multiple draw agreement in the amount of $500,000 with Community Financial Service Bank (CFSB) to finance the program activities ofthe Home Grant Fund. As of June 30, 2011, the agreement has been fully repaid. Margaret Hank Agreement -On June 16, 2011, the City entered into an agreement in the amount of $188,533 with Margaret Hank to finance the acquisition of real property to be used for the development of a an indoor recreational facility. The note matures on July 1, 2019 and has an imputed interest rate of 3.25%. (Continued) -76- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 3 -Detail Notes on Transaction Classes/Accounts: Long-Tenn Liabilities Changes in Long-Term Liabilities The following is a summary of changes in long-tenn debt for the year ended June 30, 2011: Amounts Beginning Ending Due within Type of Liabllity: Balance Additions Reductions Balance One Year Governmental activities: General obligation bonds: Convention and Arts Center $ 7,030,000 $ $7,030,000 $ -$ Infiniti Media Building 3,975,000 195,000 3,780,000 205,000 Pension 5,340,000 215,000 5,125,000 230,000 Floodwall Rehabilitation 2,671,440 106,492 2,564,948 109,738 Build America Bonds 6,645,000 275,000 6,370,000 270,000 Refinanced Convention Center 7,165,000 125,000 7,040,000 410,000 Notes payable: Kentucky League of Cities 2,517,763 159,592 2,358,171 164,441 Kentucky Association of Counties 2,417,500 53,461 2,364,039 80,080 CFSB 273,004 273,004 Lindsey Agreement 600,000 600,000 Margaret Hank Agreement 188,533* 188,533 Accrued compensated absences 1,836,647 770,568 677,503 TOTAL GENERAL LONG- TERM LIABILITIES $33,306,354 $8,124,101 * Acquisition of land for the indoor recreational facility was financed directly with the seller. This transaction did not create or use current fmancial resources and, therefore, was not reported as another financing source on the Statement of Revenues, Expenditures, and Changes in Fund Balances Governmental Funds. Business-type activities: Accrued compensated absences $ 86, 112 ~44,684 $ 13,190 (1) The calculation to reconcile amounts in this schedule to the "net assets invested in capital assets, net of related debt" for governmental activities is: Net Capital Assets Less: 19.75% ofthe outstanding 2001 general obligation bonds Net of the County's portion 78% of the outstanding 2010 general obligation bonds 100% of the outstanding Kentucky League of Cities' note payable Net assets invested in capital assets, net of related debt -77- $(1,390,400) $40,927,948 (695,200) (4,968,600) (2,358,171) $32.905.977 (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 3 -Detail Notes on Transaction Classes/Accounts: Long-Tenn Liabilities Annual Debt Service Requirements The annual debt service requirements to maturity, excluding obligations associated with compensated absences, for long-term debt as of June 30, 2011, are as follows: Year Ending June 30 2012 2013 2014 2015 2016 2017-2021 2022-2026 2027-2031 TOTALS Accrued Compensated Absences Principal $ 1,469,259 1,517,440 1,583,372 1,634,396 1,699,707 9,474,864 9,789,181 2,622,472 $29.790.691 Interest $ 1,210,817 1,164,441 1,131,985 1,075,630 1,018,030 4,066,012 1,956,627 330,354 $11.953.896 Federal Interest Subsidy $ (95,102) (93,684) (91,759) (89,554) (86,614) (374,305) (246,561) (79,391) $(1.156.970) Compensated absence obligations arise from amounts due to City employees for vested amounts of vacation pay and sick pay which will be payable in the future. Typically, the compensated absence obligations have been paid by the General Fund, Emergency Communication Service Fund, Section Eight Housing Fund, Solid Waste Fund, and Fleet Maintenance Fund. Amounts accrued at June 30, 2011, are as follows: Accrued Compensated Absences Governmental Business-type Activities Activities Accrued sick leave $ 717,626 $30,581 Accrued vacation leave 1,212,086 58,045 Totals 1,929,712 88,626 Less current portion 920,999 13,190 LONG-TERM PORTION .$1.D08.713 $75.436 Termination Benefits Ten employees, through employment contracts, are entitled to certain termination benefits upon involuntary termination of employment by the City Commission. These benefits include provision for salary payments for three to six months, as well as, certain health, life, dental, and disability insurance coverage for same period of time. As these benefits are only provided for involuntary termination of employment, no provision has been made for these benefits. The City funds these benefits on a pay-as- you-go basis in the period incurred. For the year ended June 30, 2011, $0 was paid for termination benefits. (Continued) -78- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30,2011 Note 3 -Detail Notes on Transaction Classes/Accounts: Termination Benefits In addition, qualified participants in the County Employee's Retirement System (CERS), under certain circumstances are eligible to convert accrued sick pay benefits into additional credit for years of service upon retirement. Costs and notification of payment for these benefits are not calculated by the CERS actuary until a qualified participant submits an application for retirement benefits. Accordingly, no provision has been made for these benefits; and, the City funds these benefits in the period of notification for payment by the CERS. For the year ended June 30, 2011, payments of $25,610 were made for these benefits. Landfill Closure and Post-Closure Costs The County of McCracken, Kentucky (County) closed the local landfill to the public on June 30, 1995. The County must comply with established state and federal landfill closure procedures and must perform maintenance and monitoring procedures at the site for thirty years after closure. The 30-year period wiH begin upon approval from the Commonwealth of Kentucky regarding the environmental condition of the landfIll site. As of June 30, 2011, approval had not yet been granted. The County estimated post-closure care costs totaling $4,125,000 or $125,000 per year plus 10% for inflation. Actual costs may be higher due to inflation, changes in technology, or changes in regulations. In the year ending June 30, 2001, the City entered into an inter-local agreement to share equally the costs for post-closure costs and, accordingly, has recorded a long-term liability for 50% of the estimated closure expense. It is anticipated that post-closure costs will be paid out of the Solid Waste Fund to the extent that funds are available with any excess costs being funded using long-term borrowing. Interfund Transactions and Balances Interfund transfers during the year ended June 30, 2011, were as follows: Interfund Interfund Governmental Funds: Transfers In Transfers Out General Fund $ 910,855 $1,742,754 Capital Project Fund 3,820,237 236,261 Special Revenue Investment Fund 58,918 3,637,140 Special Revenue Bond Fund Debt Service Fund 1,903,443 Nonmajor Governmental Funds 1,761,980 2,585,098 Internal Service Funds 379,417 Fiduciary Funds: Other trusts 535 Proprietary Funds: Nonmajor Proprietary Funds 125,772 TOTALS $8.581.205 $8~581~205 Transfers are used to (a) move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them and to (b) use unrestricted revenues collected in the general fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. (Continued) -79- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30,2011 Note 3 -Detail Notes on Transaction Classes/Accounts: Due TolFrom Balances Due to/from balances used to cover current operating expenses were as follows as of June 30, 2011: General Fund Special Revenue Investment Fund Nonmajor Proprietary Funds Internal Service Funds TOTALS Note 4 -Pension Plans -City of Paducah: Due From $ 575,812 1,015,468 $1.591.280 Due To $1,015,450 25,830 550.000 $1.591.280 The City provides retirement benefits to its employees through three pension funds. Two of these funds are single-employer defined benefit funds and are administered by the City. These funds are Police and Firefighters' Pension Fund (PFPF) and Appointive Employee' Pension Fund (AEPF). The other pension is a multi-employer public employee retirement fund administered by the Kentucky County Employees Retirement System (CERS). The City also participates in three deferred compensation plans. Information regarding these plans follows: Single Employer Defined Benefit Funds (Police and Firefighters' Pension Fund and Appointive Employees Pension Fund) Basis of Accounting -The financial statements are prepared using the accrual basis of accounting. Plan member and employer contributions are recognized in the period in which the contributions are due, pursuant to formal commitments. Benefits and refunds are recognized when due and payable in accordance with the terms of each plan. Single Employer Defined Benefit Funds (police and Firefighters' Pension Fund and Appointive Employees Pension Fund) Funding -The Appointive Employee's Pension Fund Board and the City of Paducah Police and Firefighter's Pension Fund Board are responsible for establishing or amending contribution rates and requirements for their respective plans. Administrative Costs -Administrative costs are funded from investment earnings. Valuation of Investments Investments are reported at fair value. Investments are composed of securities valued at current market prices. (Continued) -80- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 4 -Pension Plans -City of Paducah: Police and Firefighters' Pension Fund Plan Description: PFPF is a single-employer defined benefit plan. On August 1, 1988, the plan was closed to new entrants and current active duty police and firemen of the City were given a choice of remaining in this plan or transferring into the CERS. Effective August 1, 1988, the PFPF covered 21 active duty members. All other active duty members elected coverage under CERS. PFPF provides retirement, disability, and death benefits to plan members and their beneficiaries. These benefits are determined by Kentucky Revised Statutes (KRS) sections 95.851 to 95.884. PFPF does not issue a separate, stand-alone report. Accordingly, the plan financial statements are included in this audit report. Contributions: Plan members are required to contribute 8% of their annual covered salary. A member reserve is established for member contributions, less amounts transferred to reserves for retirement and disability and amounts refunded to terminated employees. Funding: As of the most recent actuarial valuation dated July 1,2011, the schedule offunding progress was as follows: Actuarial Actuarial Unfunded Annual UAALasa Value of Accrued AAL Funded Covered Percentage of Assets Liability (AAL) (UAAL) Ratio Payroll Covered {a} (b} {b-a} {albl (c} 1{b-allc} $ 8,715,408 $12,375,144 $3,659,736 70A $62,915 5,816.95% A schedule of the funded status and funding progress for the previous six years can be found on page 91, which contains trend information about the changes in actuarial value of the plan assets relative to the actuarially determined liability for benefits over time. Components of annual pension cost for PFPF are as follows: Year Ended Year Ended Year Ended Component June 302 2011 ,lune 302 2010 June 302 2009 Beginning NPO balance $( 5 ,511,936) $(5,551,753) $(5,546,740) ARC 455,139 460,892 183,661 Interest on NPO (440,955) (444,140) (443,739) Unfunded ARC adjustment 492,104 488,235 481,122 Pension cost 506,288 504,987 221,044 Less actual contribution 451,428 465,170 226,057 Net change in NPO 54,860 39,817 (5,013) ENDING NPO BALANCE $(5.457,076) $(5.511,936) $(5,551.753) PERCENTAGE OF PENSION COST CONTRIBUTED 82% 92% 102% (Continued) -81- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 4 • Pension Plans· City of Paducah: Police and Firefighters' Pension Fund The financial statements for the Police and Firefighters' Pension Fund are as follows: Assets: Cash and cash equivalents Receivables Investment at fair value Total assets Liabilities: Statement of Fiduciary Net Assets Police and Firefighters' Retirement Fund June 30,2011 Voucher and accounts payable Net Assets: Held in trust for pension benefits and other purposes Statement of Changes in Net Assets Police and Firefighters' Retirement Fund For the Year Ended June 30, 2011 Additions: Employer contributions Plan members' contributions Total contributions Investment earnings: Net increase in fair value of investments Interest and dividends Net investment earnings Total additions Deductions: Benefits Administrative expenses Total deductions Change in net assets Net assets, July 1,2010 NET ASSETS, JUNE 30, 2011 -82- $ 3,674 30,148 8,681.754 8,715,576 168 $ 8,715,408 $ 451,428 5,033 456.461 1,304,282 242,039 1,546.321 2,002,782 1,682,095 48,575 1,730,670 (272,112) 8,443,296 $ 8.715.408 (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 4 -Pension Plans -City of Paducah: Appointive Employees' Pension Fund Plan Description: AEPF is a single-employer defined benefit plan which covers past appointed employees of the City. In 1975, the City froze admission of new entrants into the plan. There are no active participants in the plan at June 30, 2010. AEPF does not issue a separate, stand-alone report. Accordingly, the plan financial statements are included in this audit report. Contributions: Since there are only retired employees and beneficiaries receiving benefits, the City expects little or no additional pension obligation. The City has pledged to maintain benefits and the financial soundness of the plan by appropriations from the General Fund, as necessary. Funding: As of the most recent actuarial valuation dated July 1, 2011, the schedule of funding progress was as follows: Actuarial Unfunded Annual UAALasa Value of Accrued AAL Funded Covered Percentage of Assets Liability (AAL) (UAAL) Ratio Payroll Covered (a) (b) (b-a) (alb) (c) «b-a)/c) $137,018 $161,229 $24,211 85 nla* nfa* A schedule of the funded status and funding progress for the previous six years can be found on page 91, which contains trend information about the changes in actuarial value of the plan assets relative to the actuarially determined liability for benefits over time. Components of annual pension cost for AEPF are as follows: Year Ended Year Ended Year Ended Component June 301 2011 June 301 2010 June 301 2009 Beginning NPO balance $(194,904) $(227,510) $(250,893) ARC 3,760 17,095 6,278 Interest on NPO (11,694) (13,651) (15,054) Unfunded ARC adjustment 24,982 29,162 32,159 Pension cost 17,048 32,606 23,383 Less actual contribution Net change in NPO 17.048 32.606 23,383 ENDING NPO BALANCE $(177.856) 1(124.904) $(227.510) PERCENTAGE OF PENSION COST CONTRmUTED -.0% .0% -.0% (Continued) -83- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 4 -Pension Plans· City of Paducah: Appointive Employees' Pension Fund The financial statements for the Appointive Employees' Pension Fund are as follows: Assets: Cash and cash equivalents Receivables Investment at fair value Total assets Liabilities: Statement of Fiduciary Net Assets Appointive Employees' Pension Fund June 30, 2011 Voucher and accounts payable Net Assets: Held in trust for pension benefits and other purposes Additions: Interest and dividends Employer contributions Total additions Deductions: Benefits Administrative expenses Total deductions Change in net assets Net assets, July 1,2010 NET ASSETS, JUNE 30, 2011 Statement of Changes in Net Assets Appointive Employees' Pension Fund For the Year Ended June 30, 2011 $ 11,281 737 125,000 137,018 $137,018 $ 2,504 2,504 36,939 6,792 43,731 (41,227) 178,245 $137,018 Single Employer Defined Benefit Funds (Police and Firefighters' Pension Fund and Appointive Employees Pension Fund) Contribution Information A summary of actuarial assumptions at June 30, 2011, the date of the latest actuarial valuation is as follows: (Continued) -84- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 4 -Pension Plans -City of Paducab: Single Employer Defined Benefit Funds (Police and Firefighters' Pension Fund and Appointive Employees Pension Fund) Contribution Information PFPF AEPF Valuation date 711111 7/1111 Actuarial cost method Entry age normal Aggregate (l) Amortization method Level dollar closed Level dollar closed Remaining amortization period 22 Years 10 Years Asset valuation method Market value Market value Actuarial assumptions: Investment rate of return 8.00% 6.0% Projected salary increases 4.00% (2) Inflation rates adjustments 3.00% (2) (1) The Aggregate Method does not identify or separately amortize the unfunded actuarial liabilities. Information about funded status and funding progress is presented using the entry age actuarial cost method for that purpose; and, that information presented is intended to serve as a surrogate for the funding progress of the plan. (2) The plan has no active participants. The pension cost for each year is determined as an amortization of the unfunded actuarial accrued liability over the lesser of 10 years or the weighted average of expected term of payment of plan benefits. Membership Information Membership of each plan consisted of the following at June 30, 2011: Active participants Beneficiaries Retired participants TOTAL P ARTICIP ANTS Cost-Sharing Multiple-Employer Defined Benefit Plan County Employees' Retirement System PFPF 1 41 34 AEPF o 3 _1 Plan Description: The City is a participant in the County Employees Retirement System (CERS), a cost sharing, multi-employer public employee retirement system. CERS provides retirement, disability, and death benefits to plan members. Retirement benefits may be extended to beneficiaries of plan members under certain circumstances. Cost-of-living adjustments are provided at the discretion of the State legislature. Under the provisions of Kentucky Revised Statute 61.645, the Board of Trustees of Kentucky Retirement Systems administers the CERS. Kentucky Retirement Systems issues a publicly available financial report that includes financial statements and required supplementary information for CERS. That report may be obtained by writing to Kentucky Retirement Systems, Perimeter Park West, 1260 Louisville Road, Frankfort, Kentucky 40601-6124 or by calling 1-502-564-4646. -85- (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 4 -Pension Plans -City of Paducah: Cost-Sharing Multiple-Employer Defined Benefit Plan County Employees' Retirement System Funding Policy: Hazardous position employees are required to contribute 8% to the plan and nonhazardous position employees are required to contribute 5% of their creditable compensation by State statute. For employees hired on September 1, 2008, or thereafter, an additional 1 % must be contributed to a health insurance account. The City is required by the same statute to contribute the remaining amounts necessary to pay benefits when due. For the years ended June 30, 2011, 2010, and 2009, the City contributed 33.25%, 32.97%, and 29.50%, respectively, of each hazardous employee's creditable compensation and 16.93%, 16.16%, and 13.50%, respectively, of each nonhazardous employee's creditable compensation. These actuarially determined rates are set by the Board of Trustees of Kentucky Retirement Systems. The City's contributions to CERS for the years ending June 30, 2011, 2010, and 2009, were $4,885,288, $4,538,848, and $4,198,042, respectively, equal to the required contributions for each year. Note 5 -Appropriations Deficit: No departments that adopted budgets annually had excess expenditures over appropriations for the fiscal year ended June 30, 2011. Note 6 -Component Unit Long-Term Liabilities: Long-term liabilities of the discretely presented component units consist of the following at June 30, 2011: Note Payable, Kentucky Infrastructure Authority (KIA) -Paducah Water Works In connection with a merger with Reidland Water District, Paducah Water Works assumed a loan from the KIA. Interest rates range from 1.59% to 5.19%, with a .2% annual service fee. The annual requirements to amortize the outstanding debt as of June 30, 2011, are as follows: Year Ending June 30 Principal Interest Fee !0.2%1 Total 2012 $ 170,109 $ 42,625 $ 219 $ 212,953 2013 312,850 78,042 252 391,144 2014 286,398 72,947 183 359,528 2015 289,989 69,539 174 359,702 2016 293,625 65,738 165 359,528 2017-2021 1,524,283 272,672 683 1,797,638 2022-2026 1,622,276 174,924 438 1,797,638 2027-2031 1,905,215 72,007 180 1,977,402 TOTALS ~404.745 $848;424 $2,294 W55,533 (Continued) -86- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 6 -Component Unit Long-Term Liabilities: Notes Payable, Kentucky Association of Counties (KACO) -Paducah Transit Authority On February 13, 2004, the Transit Authority of the City of Paducah entered into an agreement with the KACO in connection with grant match projects. Interest rate on this agreement is 4.186%. As of June 30, 2011, the outstanding balance was $77,784. The following schedule summarizes the remaining debt service requirements for the Transit Authority of the City of Paducah notes payable: Fiscal Year 2012 2013 TOTALS Note 7 -Commitments and Contingencies: Grant Contingencies Princi(!al $ 42,702 35,082 $111:Z8~ Total Debt Interest Service $ 2,446 $45,148 854 35,936 $ 3!300 $81,084 Amounts received from grantor agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the government expects such amounts, if any, to be immaterial. Construction Commitments The City has various on-going contracts for construction, renovations, paving materials, equipment, and labor. As of June 30, 2011, the significant construction commitments were as follows: Olivet Church Road Improvement Project Riverfront Development -Phase I Riverfront -Other River Boat Launch Project Greenway Trail Project -87- Cumulative Costs Incurred $1,677,489 876,091 284,163 225,759 Estimated Total Costs $1,677,489 3,236,680 291,075 1,240,000 $3,063.502 $6.445.244 (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 Note 8 • Risk Management and Litigation: The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The City obtains coverage from commercial insurance companies to handle the risk of loss. There have been no decreases in insurance coverage from the prior year. There have been no settlements in excess of insurance coverage during the prior three years. An analysis of claims activity is presented below: 2008 -2009 2009 -2010 2010 -2011 Beginning of Fiscal Year Liability $ Current Year Claims and Changes in Estimates $76,686 46,051 70,643 Actual Claim Payments $76,686 46,051 70,643 Balance at Fiscal YearEnd $ During fiscal year 1999, the City established the Health Insurance Fund (an internal service fund) to account for and finance employee medical costs relating to the City's employee self-insured medical benefit plan that went into effect as of July 1, 1999. The health insurance provides coverage for up to $150,000 for each covered individual. The City purchases commercial insurance (reinsurance) for claims in excess of the coverage provided per individual or in excess of the maximum aggregate limit, which is based on a formula that considers group census and anticipated claims. As of June 30, 2011, that number was $2,692,473. Self-insurance costs are accrued based on claims reported within 90 days of the balance sheet date as well as an estimated liability for claims incurred but not reported. The total accrued liability for self-insurance costs was $228,280 at June 30, 2011. The analysis of claims activity is presented below: Current Year Beginning of Claims and Actual Balance at Fiscal Year Changes in Claim Fiscal Liability Estimates PaYments YearEnd 2008 2009 $106,364 $2,650,054 $2,702,832 $ 53,586 2009 -2010 53,586 2,682,055 2,506,993 228,648 2010 -2011 228,648 2,118,069 2,118,437 228,280 During the fiscal year ended June 30, 2006, several current and former firefighters of the City of Paducah filed a lawsuit for unpaid compensation benefits and related pension obligations. This suit was settled in favor of the firefighters. Accordingly, the City has accrued $1,482,743 in other current liabilities (in the government-wide financial statements), which represents the court ordered compensation and related benefits to be paid by the City. In addition, several lawsuits are pending involving citizens' complaints and the City of Paducah. Various allegations have been made seeking damages which the legal counsel of the City, along with its management, has determined to be immaterial to the City's financial position. (Continued) -88- Note 9 -Lease Agreements: Operating Leases CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 The City is leasing land and building to the Luther F. Carson Four Rivers Center for the Performing Arts (Center) for a primary term of 99 years. No rental revenue is being collected from this lease. The rental for the primary term of the lease is the construction of the performing arts center. The building is deemed the property of the City; however, for financial reporting, the building is reported with the Luther F. Carson Four Rivers Center financial records. fu December 2003, with the authorization of the City, the Center secured financing of $6.5 million subject to a mortgage against the leasehold and real property on which the performing arts center is located. The City also consented to an assignment of the lease as security for the loan. The City also leases certain other property to various lessees under non-cancelable agreements that have various expiration dates through November 30, 2021. Rental revenue received from leased property during 2011 totaled $437,943. The following is an analysis of property leased under these leases at June 30, 2011: Land $ 270,000 Buildings 873,250 Equipment 110,126 Total 1,253,376 Less: accumulated depreciation 817,290 NET BOOK VALUE $ 436!Q86 Depreciation expense for the year ended June 30, 2011, on leased property was $20,775. The following is a schedule of future minimum rental income from operating leases at June 30, 2011: 2012 2013 2014 2015 2016 2017-2021 2022 TOTAL MINIMUM LEASE RECEIPTS Direct Financing Lease Lease Income $ 437,943 437,943 437,943 257,943 77,943 60,123 25,051 $1.734,889 The City is leasing land and a building to fufiniti Media, fucorporated for use by fufiniti Plastic Technologies, fucorporated for a primary term of 20 years. No rental revenue was required during the first three years of the lease term which resulted in a loss of $450,353. For the government-wide statement, the loss is amortized over the life of the lease. Rental payments commenced on September 1, 2007, at a (Continued) -89- Note 9 -Lease Agreements: Direct Financing Lease CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011 monthly payment of $33,816 and end with the final payment due August 1, 2024. Infiniti Media may purchase the property during the term of lease by paying off the related indebtedness. In addition, at the end of the lease term, Infiniti Media may purchase the property for $1. Infiniti Media has tbe option to cancel this lease at any time after the sixth year of the lease term by providing written notice 18 months prior to the date of termination. The lease payments received coincide with debt service payments the City is required to make on bonds maturing annually through year ending June 30, 2024. Future minimum lease payments to be received under the lease agreement for tbe fiscal year ending June 30 are as follows: 2012 2013 2014 2015 2016 2017 through 2024 Net minimum lease payments Less amount representing interest PRESENT VALUE OF MINIMUM LEASE PAYMENTS Note 10 -Subsequent Events: Lease Income $ 405,796 405,796 405,796 405,796 405,796 3,246,364 5,275,344 (1,666,523) $ 3,608,821 In July 2011, tbe City issued bond series 2011 in tbe amount of $3,910,000. The bonds mature over 13 years starting December 1, 2011 and ending June 1,2024; with optional redemption prior to maturity at any time. The stated interest rate is 3.68%. This issuance is intended to defease tbe City's 2004 bond issue. -90- CITY OF PADUCAH, KENTUCKY REQUIRED SUPPLEMENTARY INFORMATION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 Actuarial Valuation Date Actuarial Value of Assets (a) CITY OF PADUCAH, KENTUCKY REQUIRED SUPPLEMENTARY INFORMATION PENSION TRUST FUNDS SCHEDULES Schedules of Funding Progress Actuarial Accrued Liability (AAL) (b) Unfunded AAL (UAAL) (b-a) Funded Ratio (alb) Annual Covered Payroll (c) Exhibit A-1 UAALasa Percentage of Covered Payroll «b-a)/c) Police and Firefighters' Pension Fund (PFPF) (Using Entry Age Normal Method) 7/112006 $ 14,163,498 $ 14,527,020 $ 363,522 97.5 $165,414 $ 219.76 7/112007 14,470,016 14,463,785 (6,231) 100.0 100,986 (6.17) 7/112008 12,097,054 14,076,843 1,979,789 85.9 56,475 3,505.60 7/112009 8,647,519 13,476,007 4,828,488 64.2 55,475 8,641.74 7/112010 8,443,296 13,134,852 4,691,556 64.3 63,434 7,395.96 7/112011 8,715,408 12,375,144 3,659,736 70.4 62,915 5,816.95 Appointive Employees' Pension Fund (AEPF) (Using Entry Age Actuarial Method) 7/1/2006 $ 344,644 $ 443,207 $ 98,563 77.8 nla* nla* 7/112007 317,575 382,916 65,341 82.9 nla* nla* 7/112008 271,701 317,849 46,148 85.5 nla* nla* 7/112009 226,016 306,287 80,271 73.8 nla* n/a* 7/112010 178,245 294,784 116,539 60.5 nla* nla* 7/112011 137,018 161,229 24,211 85.0 nla* nla* * There are no active participants. Schedules of Employer Contributions PFPF Year Annual Percent Ending Ended Required ARC Net Pension June 30 Contribution (ARC) Contributed Obligation {NPOl 2006 $719,348 854 $(5,425,468) 2007 46,948 446 (5,552,551) 2008 12,887 345 (5,546,740) 2009 183,661 123 (5,551,753) 2010 460,892 109 (5,511,936) 2011 455,139 99 (5,457,076) AEPF Year Annual Percent Ending Ended Required ARC Net Pension June 30 Contribution (ARC) Contributed Obligation {NPOl 2006 $ 17,182 437 $ (287,297) 2007 13,883 180 (278,827) 2008 8,925 0 (250,893) 2009 6,278 0 (227,510) 2010 17,095 0 (194,904) 2011 3,760 0 (177,855) -91- CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION NONMA]OR GOVERNMENTAL FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 COMBINING FINANCIAL STATEMENTS NONMAJOR GOVERNMENTAL FUNDS Special Revenue Funds Municipal Aid Program -to account for revenues and expenditures of Kentucky gas tax refunds. Emergency Communication Service Fund -to account for revenues associated with 911 program. Court Awards Fund -to account for revenues associated with judicial system confiscations. Bond Fund -to account for revenues associated with bonds issued by the City. Federal, State, and Local Grants -to account for the grant programs awarded to the City of Paducah from agencies of the Federal Government and the Commonwealth of Kentucky. PRA -Paducah Renaissance Alliance -to account for the revenues associated with the economic promotion of downtown Paducah, Kentucky. CITY OF PADUCAH, KENTUCKY GENERAL CAPITAL IMPROVEMENTS DETAIL STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30,2011 Final Revenues: Budget Actual Grants $ 948,810 $ 948,818 Intergovernmental 42,620 42,622 Interest 8,750 38,830 Miscellaneous 87,185 88,719 Total revenues 1,087,365 1,118,989 Expenditures: Principal requirement 600,000 600,000 Capital outlay 5,121,705 5,121,682 Total expenditures 5,721,705 5,721,682 Excess (deficiency) of revenues over expenditures (4,634,340) (4,602,693) Other Financing Sources (Uses): Long-term debt issued 396,120 366,039 Operating transfers in 3,820,220 3,820,237 Operating transfers out (236,265) (236,261) Total other financing sources (uses) 3,980,075 3,950,015 Net change in fund balance $ (654,265) (652,678) Fund balance, July 1, 2010 2,232,320 FUND BALANCE, JUNE 30,2011 $1,579,642 See auditors report on pages 12-13. -92- Exhibit B-1 Variance with Final Budget Positive (Negative) $ 8 2 30,080 1,534 31,624 23 23 31,647 (30,081) 17 4 (30,060) $ 1,587 CITY OF PADUCAH, KENTUCKY DEBT SERVICE FUND DETAIL STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30,2011 Final Revenues: Budget Actual Intergovernmental $ 552,500 $ 552,502 Expenditures: Principal requirement 1,360,745 1,360,584 Interest and fiscal requirement 1,519,525 1,519,329 Total expenditures 2,880,270 2,879,913 Excess (deficiency) of revenues over expenditures (2,327,770) (2,327,411) Other Financing Sources (Uses): Capital lease 405,790 405,796 Operating transfers in 1,903,435 1,903,443 Total other financing sources (uses) 2,309,225 2,309,239 Net change in fund balance $ (18,545) (18,172) Fund balance, July 1,2010 92,444 FUND BALANCE, JUNE 30, 2011 $ 74,272 See auditors report on pages 12-13. -93- Exhibit B-2 Variance with Final Budget Positive (Negative) $ 2 161 196 357 359 6 8 14 $ 373 ASSETS Cash and cash equivalents Investments Receivables, net: Accounts Grants Interest TOTAL ASSETS Liabilities: LIABILITIES AND FUND BALANCES CITY OF PADUCAH, KENTUCKY COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2011 Municipal Aid Program $ 955,534 73,162 $1,028,696 Special Revenue Funds Emergency Court Communication Awards Service Fund Fund $315,461 $153,563 233,032 $548,493 $153,563 Voucher and accounts payable Accrued payroll and payroll taxes Due to other funds $ 136,521 $ 3,022 46,596 $ 83,955 Deferred revenues Accrued compensated absences Total liabilities Fund Balances: Restricted for: Highways and streets Assigned for: Public service Public safety Planning and development Capital improvements Total fund balances TOTAL LIABILITIES AND FUND BALANCES See auditors report on pages 12-13. 136,521 49,618 83,955 892,175 498,875 69,608 892,175 498,875 69,608 $1,028,696 $548,493 $153,563 -94- Exhibit B-3 Small Grant Fund $48,730 $48,730 $ 7,125 41,605 48,730 $48,730 Special Revenue Funds CDBG Home Grant Bond Grant Fund Fund Fund $ $554,144 $ 151,456 $151,456 $554,144 $ $151,456 $ $ 151,456 554,144 554,144 $151,456 $554,144 $ PRA Fund $50,400 3,191 $53,591 $12,768 12,768 40,823 40,823 Total Nonmajor Governmental Funds $2,077,832 309,385 151,456 $2,538,673 $ 394,847 46,596 41,605 483,048 892,175 568,483 40,823 554,144 2,055,625 $2,538,673 -95- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FOR THE YEAR ENDED JUNE 30, 2011 Special Revenue Funds Revenues: Taxes Charges for services Intergovernmental Grants Interest Miscellaneous Total revenues Expenditures: Current operations: Public safety Public service Planning and development Principle requirement Total expenditures Excess (deficiency) of revenues over expenditures Other Financing Sources (Uses): Capital lease Proceeds of refunding bond, net Transfer to refunded bond escrow agent Long-term debt issued Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances, July 1,2010 FUND BALANCES, JUNE 30,2011 See auditors report on pages 12-13. Municipal Aid Program $ 553,238 9,029 562,267 1,036,445 1,036,445 (474,178) 942,722 (12,998) 929,724 455,546 436,629 $ 892,175 -96- Emergency Court Communication Awards Service Fund Fund $ 469,737 $ 235,281 3,309 1,205 368,551 63,311 1,076,878 64,516 1,558,546 27,992 1,558,546 27,992 (481,668) 36,524 466,295 466,295 (15,373) 36,524 514,248 33,084 $ 498,875 $69,608 ExhibitB-4 Small Grant Fund $ 49,999 6,000 55,999 57,124 57,124 (1,125) 1,125 1,125 $ Special Revenue Funds CDBG Home Total Nonmajor Grant Bond Grant PRA Governmental Fund Fund Fund Fund Funds $ $ $ $ $ 469,737 235,281 553,238 339,646 9,800 399,445 16,148 841 30,532 111,952 45,722 595,536 339,646 16,148 121,752 46,563 2,283,769 1,586,538 1,036,445 339,646 34,619 307,408 738,797 273,004 273,004 339,646 307,623 307,408 3,634,784 16,148 (185,871) (260,845) (1,351,015) 7,165,000 7,165,000 (7,165,000) (7,165,000) 71,730 280,108 1,761,980 (2,381,475) (61,262) (129,363) (2,585,098) (2,381,475) 10,468 150,745 (823,118) (2,365,327) (175,403) (110,100) (2,174,133) 2,919,471 175,403 150,923 4,229,758 $ $ 554,144 $ $ 40,823 $ 2,055,625 -97- CITY OF PADUCAH, KENTUCKY MUNICIPAL AID PROGRAM FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2011 Final Revenues: Budget Actual Intergovernmental $ 553,235 $ 553,238 Interest 9,025 9,029 Total revenues 562,260 562,267 Expenditures: Public service 1,036,445 1,036,445 Excess (deficiency) of revenues over expenditures (474,185) (474,178) Other Financing Sources (Uses): Operating transfers in 942,720 942,722 Operating transfers out (13,000) (12,998) Total other financing sources 929,720 929,724 Net change in fund balance $ 455,535 455,546 Fund balance, July 1, 2010 436,629 FUND BALANCE, JUNE 30, 2011 $ 892,175 See auditors report on pages 12-13. -98- Exhibit B-5 Variance with Final Budget Positive (Negative) $ 3 4 7 7 2 2 4 $ 11 CITY OF PADUCAH, KENTUCKY EMERGENCY COMMUNICATION SERVICE FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30,2011 Revenues: Taxes Telephone surcharges Interest Miscellaneous Total revenues Expenditures: Public safety Excess (deficiency) of revenues over expenditures Other Financing Sources (Uses): Operating transfers in Net change in fund balance Fund balance, July 1, 2010 FUND BALANCE, JUNE 30,2011 See auditors report on pages 12-13. -99- Final Budget $ 469,735 235,280 3,305 368,550 1,076,870 1,562,198 (485,328) 466,295 $ (19,033) Actual $ 469,737 235,281 3,309 368,551 1,076,878 1,558,546 (481,668) 466,295 (15,373) 514,248 $ 498,875 Exhibit B-6 Variance with Final Budget Positive (Negative) $ 2 1 4 1 8 3,652 3,660 $3,660 CITY OF PADUCAH, KENTUCKY COURT AWARDS FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2011 Final Revenues: Budget Actual Court awarded forfeitures $63,310 $63,311 Interest 520 1,205 Total revenues 63,830 64,516 Expenditures: Public safety 27,995 27,992 Excess (deficiency) of revenues over expenditures $35,835 36,524 Fund balance, July 1,2010 33,084 FUND BALANCE, JUNE 30, 2011 $69,608 See auditors report on pages 12-13. -100- Exhibit B-7 Variance with Final Budget Positive (Negative) $ 1 685 686 3 689 CITY OF PADUCAH, KENTUCKY SMALL GRANT FUND DETAlL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30,2011 Revenues: Grants Interest Other Total revenues Expenditures: Planning and development Excess (deficiency) of revenues over expenditures Other Financing Sources (Uses): Operating transfers in Operating transfers out Total other financing sources Net change in fund balance Fund balance, July 1, 2010 FUND BALANCE, JUNE 30, 2011 See auditors report on pages 12-13. Final Budget Actual $49,995 $49,999 6,000 6,000 55,995 55,999 57,125 57,124 (1,130) (1,125) 1,125 1,125 1,125 1,125 $ (5) $ Exhibit B-8 Variance with Final Budget Positive (Negative) $ 4 4 1 5 $ 5 CITY OF PADUCAH, KENTUCKY CDBG GRANT FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2011 Revenues: Grants Miscellaneous Total revenues Expenditures: Planning and development Excess (deficiency) of revenues over expenditures Net change in fund balance Fund balance, July 1,2010 FUND BALANCE, JUNE 30, 2011 See auditors report on pages 12-13. -102- Final Budget Actual $339,645 $339,646 339,645 339,646 339,645 339,646 $ $ ExhibitB-9 Variance with Final Budget Positive (Negative) $ 1 1 (1) $ CITY OF PADUCAH, KENTUCKY SPECIAL REVENUE BOND FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2011 Revenues: Interest Expenditures: General government: Planning and development: Bond issuance costs Excess (deficiency) of revenues over expenditures Other Financing Sources (Uses): Proceeds of refunding bond, net Transfer to refunded bond escrow agent Operating transfers out Total other financing sources (uses) Net change in fund balance Fund balance, July 1, 2010 FUND BALANCE, JUNE 30, 2011 See auditors report on pages 12-13. -103- Final Actual Budgeted Amounts $ 16,145 $ 16,148 16,145 16,148 7,165,000 7,165,000 (7,165,000) (7,165,000) (2,381,480) (2,381,475) (2,381,480) (2,381,475) $ (2,365,335) (2,365,327) 2,919,471 $ 554,144 Exhibit B-10 Variance with Final Budget Positive (Negative) $ 3 3 5 5 $ 8 CITY OF PADUCAH, KENTUCKY HOME GRANT FUND DETA1L SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2011 Revenues: Grants Miscellaneous Total revenues Expenditures: Principal requirement Planning and development Total expenditures Excess (deficiency) of revenues over expenditures Other Financing Sources (Uses): Long-term debt issued Operating transfers out Operating transfers in Total other financing sources (uses) Net change in fund balance Fund balance, July 1,2010 FUND BALANCE, JUNE 30, 2011 See auditors report on pages 12-13. -104- Final Budget Actual $ 9,800 $ 9,800 111,950 111,952 121,750 121,752 272,925 273,004 34,700 34,619 307,625 307,623 (185,875) (185,871) (61,265) (61,262) 71,730 71,730 10,465 10,468 $ (175,410) (175,403) 175,403 $ Exhibit B-11 Variance with Final Budget Positive (Negative) $ 2 2 (79) 81 2 4 3 3 $ 7 CITY OF PADUCAH, KENTUCKY PRAFUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30,2011 Final Revenues: Budget Actual Interest $ 860 $ 841 Other 45,720 45,722 Total revenues 46,580 46,563 Expenditures: Planning and development 308,300 307,408 Excess (deficiency) of revenues over expenditures (261,720) (260,845) Other Financing Sources (Uses): Operating transfers in 280,105 280,108 Operating transfers out (129,365) (129,363) Total other financing sources (uses) 150,740 150,745 Net change in fund balance $(110,980) (110,100) Fund balance, July 1,2010 150,923 FUND BALANCE, JUNE 30, 2011 $ 40,823 See auditors report on pages 12-13. -105- Exhibit B·12 Variance with Final Budget Positive (Negative) $ (19) 2 (17) 892 875 2 2 $ 877 CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION NONMA]OR PROPRIETARY FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 COMBINING FINANCIAL STATEMENTS NONMAJOR ENTERPRISE FUNDS Section Eight Housing Fund -to account for the housing choice voucher program grant governed by the United States Department of Housing and Urban Development. Civic Center Fund -to account for the operation of the Civic Center. TISA Fund -to account for revenues and expenses associated with the operation of the Paducah- McCracken County telecommunications and information systems. Exhibit C-l CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF NET ASSETS NONMAJOR ENTERPRISE FUNDS JUNE 30, 2011 ASSETS Section Civic h Eight Center TISA Enterprise Current Assets: Housing Fund Fund Funds Cash and cash equivalents $1,166,940 $ 107 $348,459 $1,515,506 Accounts receivable 9,629 9,629 Prepaid expense 9,590 9,590 Total current assets 1,166,940 107 367,678 1,534,725 Noncurrent Assets: Net depreciable capital assets 18,291 179,827 67,204 265,322 Total assets 1,185,231 179,934 434,882 1,800,047 LIABILITIES Current Liabilities: Voucher and accounts payable 126,570 5,364 1,183 133,117 Accrued compensated absences 1,465 1,465 Due to other funds 25,830 25,830 Total current liabilities 153,865 5,364 1,183 160,412 Noncurrent Liabilities: Accrued compensated absences 13,190 13,190 Total liabilities 167,055 5,364 1,183 173,602 NET ASSETS Invested in capital assets 18,291 179,827 67,204 265,322 Restricted for: Housing and development projects 999,885 999,885 Unrestricted (5,257) 366,495 361,238 TOTAL NET ASSETS $1,018,176 $174,570 $433,699 $1,626,445 See auditors report on pages 12-13. -106- Exhibit C-2 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS NONMAJOR ENTERPRISE FUNDS FOR THE YEAR ENDED JUNE 30, 2011 Section Civic Total Nonmajor Eight Center TISA Enterprise Operating Revenues: Housing Fund Fund Funds Charges for services $2,329,315 $ 33,766 $134,812 $2,497,893 Miscellaneous 1,584 3,985 5,569 Total operating revenues 2,330,899 33,766 138,797 2,503,462 Operating Expenses: Cost of sales and service 1,951,233 66,280 150,291 2,167,804 Depreciation and amortization 5,496 10,397 33,254 49,147 Total operating expenses 1,956,729 76,677 183,545 2,216,951 Operating income (loss) 374,170 (42,911) (44,748) 286,511 Non-Operating Revenues (Expenses): Interest and investment income 467 467 Income (loss) before contributions and operating transfers 374,637 (42,911) (44,748) 286,978 Contributions and Operating Transfers: Capital contributions 8,659 8,659 Transfers in 32,933 92,839 125,772 Total contributions and operating transfers 32,933 101,498 134,431 Change in net assets 374,637 (9,978) 56,750 421,409 Net assets, July 1,2010 643,539 184,548 376,949 1,205,036 NET ASSETS, JUNE 30, 2011 $1,018,176 $174,570 $433,699 $1,626,445 See auditors report on pages 12-13. -107- Exhibit C-3 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CASH FLOWS NONMAJOR ENTERPRISE FUNDS FOR THE YEAR ENDED JUNE 30, 2011 Section Civic Total Nonmajor Eight Center TISA Enterprise Cash Flows from Operating Activities: Housing Fund Fund Funds Cash received from customers $ 2,329,315 $ 33,766 $ 129,381 $ 2,492,462 Payments to employees (137,320) (137,320) Payments to internal service funds (2,474) (1,749) (4,223) Other receipts 1,584 3,985 5,569 Other payments (1,798,752) (64,118) (157,044) (2,019,914) Net cash provided (used) by operating activities 394,827 (32,826) (25,427) 336,574 Cash Flows from Noncapital Financing Activities: Transfers (to) from other funds 32,933 92,839 125,772 Cash Flows from Capital and Related Financing Activities: Capital contributions 8,659 8,659 Acquisition and construction of capital assets (1,047) (25,077) (26,124) Net cash used by capital and related financing activities (1,047) (16,418) (17,465) Cash Flows from Investing Activities: Interest on cash and investments 467 467 Net increase (decrease) in cash and cash equivalents 394,247 107 50,994 445,348 Cash and cash equivalents, July 1,2010 772,693 297,465 1,070,158 CASH AND CASH EQUIVALENTS, JUNE 30, 2011 $ 1,166,940 $ 107 $ 348,459 $ 1,515,506 Reconciliation of Operating Income (Loss) to Net Cash Provided by Operating Activities: Operating income (loss) $ 374,170 $ (42,911) $ (44,748) $ 286,511 Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation and amortization 5,496 10,397 33,254 49,147 Change in assets and liabilities: Receivables (5,431 ) (5,431) Prepaid expense (3,108) (3,108) Accrued expenses (1,770) (1,770) Accounts payable 16,931 (312) (5,394) 11,225 NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES $ 394,827 $ (32,826) $ (25,427) $ 336,574 See auditors report on pages 12-13. -108- CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION INTERNAL SERVICE FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 COMBINING FINANCIAL STATEMENTS INTERNAL SERVICE FUNDS Fleet Maintenance -to account for costs of operating a maintenance facility for automotive equipment used by other City departments. Fleet Lease Trust -to account for the financing of vehicle acqulSltlons provided by one department or agency to other departments or agencies of the government and to other governmental units, on a cost reimbursement basis. Insurance Fund -to account for the costs of obtaining insurance for other City departments. Health Insurance Fund to account for the costs associated with the City's health insurance activities. The intent of the City of Paducah is that the cost of providing insurance coverage on a continuing basis be financed primarily through user charges. Exhibit D-l CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF NET ASSETS INTERNAL SERVICE FUNDS JUNE 30, 2011 ASSETS Health Fleet Fleet Lease Insurance Insurance Combined Current Assets: Maintenance Trust Fund Fund Total Cash and cash equivalents $ 300 $1,995,010 $283,858 $1,215,420 $3,494,588 Investments 1,500,000 1,500,000 Receivables, net 14,399 113 268 14,780 Prepaid expense 403,130 15,000 418,130 Inventories 73,364 73,364 Total current assets 73,664 3,912,539 283,971 1,230,688 5,500,862 Noncurrent Assets: Net depreciable capital assets 28,597 2,630,690 2,659,287 Total assets 102,261 6,543,229 283,971 1,230,688 8,160,149 LIABILITIES Current Liabilities: Voucher and accounts payable 8,649 406 251,793 260,848 Accrued payroll and payroll taxes 14,509 14,509 Accrued compensated absences Due to other funds 550,000 550,000 Total current liabilities 23,158 406 801,793 825,357 Noncurrent Liabilities: Accrued compensated absences 45,879 45,879 Total liabilities 69,037 406 801,793 871,236 NET ASSETS Invested in capital assets, net of related debt 28,570 2,630,690 2,659,260 Unrestricted 4,654 3,912,539 283,565 428,895 4,629,653 TOTAL NET ASSETS $33,224 $6,543,229 $283,565 $ 428,895 $7,288,913 See auditors report on pages 12-13. -109- Exhihit D-2 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS INTERNAL SERVICE FUNDS FOR THE YEAR ENDED JUNE 30, 2011 Health Fleet Fleet Lease Insurance Insurance Combined Operating Revenues: Maintenance Trust Fund Fund Total Charges for services -internal $355,113 $ 768,165 $945,409 $3,529,851 $5,598,538 Charges for services external 256,160 256,160 Total operating revenues 355,113 768,165 945,409 3,786,011 5,854,698 Operating Expenses: Vehicle maintenance 502,995 502,995 Administrative 13,872 390,380 404,252 Insurance 984,556 2,641,057 3,625,613 Leave expense 9,350 9,350 Depreciation 11,051 537,677 548,728 Total operating expenses 523,396 551,549 984,556 3,031,437 5,090,938 Operating income (loss) (168,283) 216,616 (39,147) 754,574 763,760 Nonoperating Revenues and (Expenses): Interest and investment income 22 46,054 46,076 Gain (loss) on disposal of property and equipment 2,066 60,474 62,540 Total nonoperating revenues (expenses) 2,088 106,528 108,616 Income (loss) before operating transfers (166,195) 323,144 (39,147) 754,574 872,376 Contributions and Operating Transfers: Transfers in 143,080 (4,523) 32,026 (550,000) (379,417) Change in net assets (23,115) 318,621 (7,121) 204,574 492,959 Net assets, July 1,2010 56,339 6,224,608 290,686 224,321 6,795,954 NET ASSETS, JUNE 30, 201] $ 33,224 $6,543,229 $283,565 $ 428,895 $7,288,913 See auditors report on pages 12-13. -110- Exhibit D-3 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS FOR THE YEAR ENDED JUNE 30, 2011 Health Fleet Fleet Lease Insurance Insurance Combined Cash Flows from Operating Activities: Maintenance Trust Fund Fund Total Receipts from other funds for services $ 355,113 $ 761,529 $ 962,929 $ 3,791,121 $ 5,870,692 Payments to suppliers (228,335) (228,335) Payments to employees (280,349) (280,349) Claims paid (2,636,652) (2,636,652) Other receipts Other payments (432,262) (1,018,750) 159,620 (1,291,392) Net cash provided (used) by operating activities (153,571) 329,267 (55,821) 1,314,089 1,433,964 Cash Flows from Noncapital Financing Activities: Transfers from other funds 143,080 (4,523) 32,026 (550,000) (379,417) Cash Flows from Capital and Related Financing Activities: Purchase of capital assets (10,148) (554,202) (564,350) Proceeds from sale of capital assets 2,066 78,690 80,756 Net cash used by capital and related financing (8,082) (475,512) (483,594) Casb Flows from Investing Activities: Proceeds from sales and maturities of investments Interest and dividends 22 46,054 46,076 Purchase of investments (250,000) (250,000) Net cash provided (used) by investing activities 22 (203,946) (203,924) Net increase (decrease) in cash and cash equivalents (18,551) (354,714) (23,795) 764,089 367,029 Cash and cash equivalents, July I, 201 0 18,851 2,349,724 307,653 451,331 3,127,559 CASH AND CASH EQUIVALENTS, JUNE 30, 2011 $ 300 $1,995,010 $ 283,858 $ 1,215,420 $ 3,494,588 Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating income (loss) $ (168,283) $ 216,616 $ (39,147) $ 754,574 $ 763,760 Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities: Depreciation and amortization 11,051 537,677 548,728 Change in assets and liabilities: Receivables (6,636) 17,520 5,110 15,994 Prepaid expense (403,130) (403,130) Inventories (2,398) (2,398) Due to other funds 550,000 550,000 Accrued expenses 9,829 9,829 Accounts payable (3,770) (15,260) (34,194) 4,405 (48,819) NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES $ (153,571) $ 329,267 $ (55,821) $ 1,314,089 $ 1,433,964 See auditors report on pages 12-13. -111- CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION FIDUCIARY FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 COMBINING FINANCIAL STATEMENTS FIDUCIARY FUNDS Pension Trust Funds Police and Firefighters' Retirement Fund and Appointive Employees' Pension Fund -to account for the accumulation of resources to be used for retirement payments at appropriate amounts and times in the future. Resources are contributed by employees and by the City at amounts determined by Kentucky Statutes and/or City Commission decisions. CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS -PENSION TRUST FUNDS JUNE 30, 2011 ASSETS Cash and cash equivalents Receivables: Interest Investments at fair value Money market funds Certificates of deposit Common stock Corporate bonds U.S. agencies bonds Mutual funds Total assets LIABILITIES Voucher and accounts payable NET ASSETS Held in trust for pension benefits and other purposes See auditors report on pages 12-13. Police and Appointive Firefighters' Employees' Retirement Fund Pension Fund $ 3,674 $ 11,281 30,149 737 228,148 125,000 2,658,537 1,745,601 1,677,033 2,372,434 8,715,576 137,018 168 $8,715,408 $137,018 -112- ExhibitE·l Total $ 14,955 30,886 228,148 125,000 2,658,537 1,745,601 1,677,033 2,372,434 8,852,594 168 $8,852,426 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CHANGES IN NET ASSETS FIDUCIARY FUNDS -PENSION TRUST FUNDS FOR THE YEAR ENDED JUNE 30,2011 Police and Appointive Firefighters' Employees' Additions: Retirement Fund Pension Fund Contributions: Employer $ 451,428 $ Plan members 5,033 Total contributions 456,461 Investment earnings: Net increase in fair value of investments 1,304,282 Interest and dividends 242,039 2,504 Net investment earnings 1,546,321 2,504 Total additions 2,002,782 2,504 Deductions: Benefits 1,682,095 36,939 Administrative expenses 48,575 6,792 Total deductions 1,730,670 43,731 Change in net assets 272,112 (41,227) Net assets, July 1, 2010 8,443,296 178,245 NET ASSETS, JUNE 30, 2011 $8,715,408 $137,018 See auditors report on pages 12-13. -113- Exhibit E·2 Totals $ 451,428 5,033 456,461 1,304,282 244,543 1,548,825 2,005,286 1,719,034 55,367 1,774,401 230,885 8,621,541 $8,852,426 COMBINING FINANCIAL STATEMENTS FIDUCIARY FUNDS Private-purpose Trust Funds Other Trusts and Maintenance and Rehab Trust -to account for assets held by the City in the capacity of trustee for specified purposes. CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF NET ASSETS FIDUCIARY FUNDS -PRN ATE-PURPOSE TRUST FUNDS JUNE 30, 2011 ASSETS Cash and cash equivalents Accounts receivable Investments at fair value Mutual funds Total assets LIABILITIES Due to other funds NET ASSETS Held in trust for other purposes See auditors report on pages 12-13. -114- Maintenance Other and Rehab Trusts Trust $ 49,226 $ 1,000 1,109,092 1,158,318 1,000 885 $1,158,318 $ 115 Exhibit E·3 Total $ 49,226 1,000 1,109,092 1,159,318 885 $1,158,433 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CHANGES IN NET ASSETS FIDUCIARY FUNDS -PRN ATE-PURPOSE TRUST FUNDS FOR THE YEAR ENDED JUNE 30, 2011 Additions: Contributions: Intergovernmental revenues Private donations Total contributions Investment earnings: Net increase in fair value of investments Loss on sale of investments Interest and dividends Net investment earnings Total additions Deductions: Capital outlay Administrative expenses Transfers: Interfund transfers in Interfund transfers out Total deductions Change in net assets Net assets, July 1,2010 NET ASSETS, JUNE 30, 2011 See auditors report on pages 12-13. -115- Maintenance Other and Rehab Trusts Trust $ 2,025 $8,000 40,000 42,025 8,000 160,519 13,340 19,612 193,471 235,496 8,000 76,028 3,111 10,208 4,239 535 86,236 7,885 149,260 115 1,009,058 $1,158,318 $ 115 Exhibit E-4 Totals $ 10,025 40,000 50,025 160,519 13,340 19,612 193,471 243,496 79,139 14,447 535 94,121 149,375 1,009,058 $1,158,433 COMBINING FINANCIAL STATEMENTS FIDUCIARY FUNDS Agency Fund Payroll Agency Fund -to account for disbursements relative to the City payroll. The various City departments transfer amounts to this fund to cover routine payroll and the related benefits and taxes. All payroll disbursements are made from this fund. Payroll Fund: Assets: Cash and cash equivalents Liabilities: Payroll taxes and withholdings payable See auditors report on pages 12-13. CITY OF PADUCAH, KENTUCKY AGENCY FUND STATEMENT OF CHANGES IN ASSETS AND LIABILITIES FOR THE YEAR ENDED JUNE 30, 2011 Balance July 1,2010 $111,335 $111,335 -116- Additions $14,123,965 $14,123,965 Deductions $14,102,223 $14,102,223 Exhibit E·5 Balance June 30, 2011 $133,077 $133,077 CITY OF PADUCAH, KENTUCKY STATISTICAL SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2011 STATISTICAL SECTION This part of the City of Paducah's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information say about the City's overall financial health. Contents Financial Trends These schedules contain trend information to help the reader understand how the City's financial performance and well-being changed over time. Revenue Capacity These schedules contain information to help the reader assess the factors affecting the City'S ability to generate its property and employee taxes. Debt Capacity These schedules present information to help the reader assess the afford ability of the City'S current levels of outstanding debt and the City's ability to issue additional debt in the future. Economic and Demographic Information These schedules offer economic and demographic indicators to help the reader understand the environment within which the City's financial activities take place. Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the City's financial report relates to the services the City provides and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports for the relevant year. The City implemented the new reporting model in the fiscal year ended June 30, 2003. Schedules presenting government-wide information include information beginning in that year. Page 117-122 123-128 129-132 133-135 136-137 . ..... ;;:; TABLE 1 CITY 01" PADUCAH, KENTUCKY NET ASSETS BY COMPONENT Last Nine Fiscal Years (1) (accrual basis of accounting) J!'iscal Year 2011 2010 (3) 2009 2008 2007 2006 Governmental Activities: Invested in capital assets, net of related debt $32,905,977 $31,136,514 $31,215,252 $31,766,783 $32,557,572 $30,664,671 Restricted for: Program purposes 1,264,986 1,100,696 2,183,559 1,782,251 1,904,321 1,018,231 Capital projects 5,987,399 5,077,026 4,363,913 5,028,420 4,618,923 2,689,804 Unrestricted 4,229,501 8,165,101 8,621,077 9,432,763 9,057,641 7,718,198 TOTALGOVERNMENTALACTIV~ NET ASSETS $44,387,863 $45,479,337 $46,383,801 $48,010,217 $48,138,457 $42,090,904 Business-Type Activities: Invested in capital assets, net of related debt $ 1,334,230 $ 1,652,961 $ 1,721,419 $ 1,863,975 $ 1,491,523 $ 1,277,720 Restricted for: Program purposes 999,885 620,800 369,368 579,460 Unrestricted 3,004,783 1,816,705 1,036,093 (19,965) (147,286) 132,090 TOTAL BUSINESS-TYPE ACTIVITIES NET ASSETS $ 5,338,898 $ 4,090,466 $ 3,126,880 $ 2,423,470 $ 1,409,810 Primary Government: Invested in capital assets, net of related debt $34,240,207 $32,789,475 $32,936,671 $33,630,758 $34,049,095 $31,942,391 Restricted for: Program purposes 2,264,871 1,721,496 2,552,927 2,361,711 1,904,321 1,018,231 Capital projects 5,987,399 5,077,026 4,363,913 5,028,420 4,618,923 2,689,804 Unrestricted 7,234,284 9,981,806 9,657,170 9,412,798 8,910,355 7,850,288 TOTAL PRIMARY GOVERNMENT NET ASSETS $49,726,761 $49,569,803 $49,510,681 $50,433,687 $49,482,694 $43,500,714 (1) The City began to report accrual information when it implemented GASB Statement 34 in fiscal year 2003. Therefore, ten years of data is not available but will be accumulated over time. (2) Significant change in governmental and business-type net assets due to reclassification for prior year omitted receivables, capital assets, and post-closure landfill expenses, (3) Significant change in governmental net assets due to restatement of prior year grant receivables, 2005 (2) 2004 2003 $29,492,197 $27,826,117 $27,955,839 727,699 714,538 713,766 940,323 4,031,802 3,583,589 7,419,037 (406,042) 1,571,120 $38,579,256 $32,166,415 $33,824,314 $ 1,463,118 $ 1,463,668 $ 1,425,753 (27,648) 1,979,494 1,565,100 $ 1,435,470 $ 2,990,853 $30,955,315 $29,289,785 $29,381,592 727,699 714,538 713,766 940,323 4,031,802 3,583,589 7,391,389 3,136,220 $40,014,726 $35,609,577 $36,815,167 Pages 1 of3 TABLE 2 CITY OF PADUCAH, KENTUCKY CHANGES IN NET ASSETS Last Nine Fiscal Years (1) (accrual basis of accounting) Fiscal Year Expenses: 2011 2010 (4) 2009 2008(3) 2007 2006 2005 (2) 2004 2003 Governmental activities: General government $ 9,786,052 $ 9,763,178 $ 12,148,118 $ 10,709,641 $ 9,462,543 $ 9,057,295 $ 8,431,994 $ 7,969,027 $ 7,396,882 Public safety 16,993,228 16,239,042 15,734,557 15,938,831 15,182,704 14,592,756 14,620,938 13,243,912 12,964,120 Public service 7,328,806 7,669,729 12,849,566 9,543,714 8,299,658 8,486,662 6,249,860 8,618,901 7,376,791 Parks and recreation 2,748,333 2,653,474 1,492,306 1,286,955 1,197,072 1,044,361 1,045,024 1,026,293 975,362 Planning and development 1,212,103 970,022 708,827 282,042 1,891,725 2,404,636 2,521,412 5,330,393 3,108,192 Interest on long-term debt 1,363,580 1,099,450 1,029,888 1,066,067 1,134,898 974,101 775,122 496,049 428,578 Total governmental activities expense 39,432,102 38,394,895 43,963,262 38,827,250 37,168,600 36,559,811 33,644,350 36,684,575 Business-type activities: Solid Waste 3,832,130 3,797,097 4,037,845 4,086,747 4,079,684 3,893,013 3,683,954 3,419,464 3,359,731 Section Eight Housing 1,956,728 2,061,370 2,154,360 1,949,899 Civic Center 76,546 69,537 75,692 84,908 54,562 45,894 39,008 33,181 46,509 TISA 183,546 206,798 162,849 156,388 269,781 170,264 184,166 123,719 ..:... "{' Total business-type activities expense 6,048,950 6,134,802 6,430,746 6,277,942 4,401,438 4,208,688 3,893,226 3,529,959 TOTAL PRIMARY GOVERNMENT EXPENSES $ 45,481,052 $ 44,529,697 $ 50,394,008 $ 41,570,038 $ 40,768,499 $ 37,537,576 $ 40,321,386 $ 35,779,884 Program Revenues: Governmental activities: Charges for services: General government $ 1,051,509 $ 993,371 $ 1,303,667 $ 1,415,943 $ 1,730,046 $ 1,618,903 $ 1,485,005 $ 1,601,414 $ 1,445,383 Public safety 790,650 484,754 602,262 268,839 1,024,610 767,086 794,814 1,134,386 94,386 Public service 1,205,666 1,197,194 1,220,999 1,111,188 1,150,507 942,355 895,155 986,618 683,119 Parks and recreation 129,790 152,890 180,420 124,606 122,929 103,932 117,317 132,388 131,355 Planning and development 1,600 30,627 10,810 20,602 13,501 12,893 15,867 Operating grants and contributions 2,086,625 1,813,019 2,119,845 1,340,261 2,797,216 2,988,612 2,452,694 3,290,134 4,176,548 Capital grants and contributions 1,767,093 1,390,848 4,889,520 1,297,900 3,681,490 3,302,568 1,100,064 3,221,637 2,213,757 Total governmental activities program revenues 7,031,333 6,032,076 10,318,313 5,589,364 10,517,608 9,744,058 6,858,550 10,379,470 8,760,415 Pages 20f3 TABLE 2 CITY OF PADUCAH, KENTUCKY CHANGES IN NET ASSETS Last Nine Fiscal Years (1) (accrual basis of accounting) Fiscal Year Program Revenues: 2011 2010 (4) 2009 2008 (3) 2007 2006 2005 (2) 2004 2003 Business-type activities: Solid Waste $ 4,476,139 $ 4,436,540 $ 4,547,959 $ 4,165,094 $ 3,928,140 $ 3,696,609 $ 3,583,417 $ 3,790,132 $ 3,298,964 Section Eight Housing Civic Center 33,766 32,455 38,577 32,932 31,372 26,378 32,828 36,455 20,825 TlSA 138,797 148,158 148,291 143,833 193,713 106,697 104,087 100,778 93,383 Operating grants and contributions 2,400,540 2,340,267 1,965,936 1,785,809 Capital grants and contributions 8,659 27,239 129,032 9,480 23,969 22,894 14,735 24,990 3,666 Total business-type acti vities program revenues 7,057,901 6,984,659 6,829,795 6,137,148 4,177,194 3,852,578 3,735,067 3,952,355 3,416,838 TOTAL PRIMARY GOVERNMENT PROGRAM REVENUES $ 14,089,234 $ 13,016,735 $ 17,148,108 $ 11,726,512 $ 14,694,802 $ 13,596,636 $ 10,593,617 $ 14,331,825 $ 12,177,253 Net (Expense)lRevenue: , Governmental activities: (32,400,769) (32,362,819) (33,644,949) (33,237,886) (26,650,992) (26,815,753) (26,785,800) (26,305,105) (23,489,510) -Business-type activities: 1,008,951 849,857 399,049 (140,794) (224,244) (356,110) (158,159) 315,544 (113,121) tp TOTAL PRIMARY GOVERNMENT NET (EXPENSE) $ (31,391,818) $ (31 ,512,962) $ (33,245,900) $ (33,378,680) $ (26,875,236) $ (27,171,863) $ (26,943,959) $ (25,989,561) $ (23,602,631) General Revenues and Other Changes in Net Assets: Governmental activities: Taxes and licenses: Property taxes, levied for general purposes 4,402,226 4,207,736 3,986,760 4,221,957 4,122,538 4,107,934 3,919,113 4,012,168 3,893,211 Insurance premium tax 3,476,309 3,797,347 4,055,228 4,699,458 4,414,672 3,863,953 3,957,289 3,767,864 3,580,964 Gross receipts license tax 4,243,511 4,229,102 4,320,850 4,061,587 4,050,057 3,899,432 3,720,784 3,496,438 3,404,338 Employee license tax 17,345,033 16,384,509 16,584,636 16,520,523 16,273,966 14,794,217 11,192,445 10,616,223 10,301,231 Other taxes 2,712,817 2,844,154 2,776,407 2,259,956 1,964,101 2,105,014 2,116,403 1,764,140 1,893,064 Intergovernmental revenue 1,401,400 1,243,028 1,201,973 955,645 871,273 836,132 Unrestricted investment earnings 264,913 172,213 336,960 540,620 639,702 462,292 290,647 220,992 325,811 Gain on sale of capital assets 62,539 64,620 68,530 119,200 48,656 8,340 (1,972) 125,714 Insurance recoveries 410,462 Litigation settlement (1,482,743) Transfers (125,772) (78,893) (110,838) (96,609) (58,175) (115,754) (133,959) (68,964) 18,666 Total governmental activities 31,309,295 31,620,788 32,018,533 33,728,092 32,698,545 30,327,401 26,018,367 24,678,162 24,379,131 , t? TABLE 2 CITY OF PADUCAH, KENTUCKY CHANGES IN NET ASSETS Last Nine Fiscal Years (1) (accrual basis of accounting) Fiscal Year General Revenues and Other Changes 2011 2010 (4) 2009 2008 (3) 2007 2006 2005 (2) in Net Assets: Business-type activities: Unrestricted investment earnings $ 46,052 $ 33,724 $ 52,961 S 73,985 $ 83,854 $ 85,786 $ Gain on sale of capital assets 67,657 1,112 98,369 127,131 16,641 55,337 Transfers 125,772 78,893 110,838 96,609 58,176 115,754 Total business-type activities 239,481 113,729 262,168 297,725 158,671 256,877 Change in Net Assets: Governmental activities: (1,091,474) (742,031) (1,626,416) 490,206 6,047,553 3,511,648 Business-type activities: 1,248,432 963,586 661,217 156,931 (65,573) (99,233) TOTAL PRIMARY GOVERNMENT $ 156,958 $ 221,555 $ (965,199) S 647,137 $ 5,981,980 $ 3,412,415 $ (1) The City began to report accrual information when it implemented GASB Statement 34 in fiscal year 2003. Therefore, ten years of data is not available but will be accumulated over time. (2) Significant change in governmental and business-type net assets due to reclassification for prior year omitted receivables, capital assets, and post-closure landfill expenses. (3) The City began reporting Section Eight Housing fund as a business-type activity previously reported as a governmental fund. Prior years have not been restated. (4) Significant change in governmental net assets due to restatement of prior year grant receivables. 51,508 27,500 133,959 212,967 (767,433) 54,808 (712,625) Pages30f3 2004 2003 $ 32,826 $ 39,530 34,975 24,238 68,964 ( 18,666) 136,765 45,102 (1,626,943) 889,621 452,309 (68,019) $ (l,174,634) $ 821,602 , ...... t::: , General Fund: Unassigned TOTAL GENERAL FUND All Other Governmental Funds: Committed for: Capital improvements Assigned for: Program purposes Capital improvements TOTAL ALL OTHER GOVERNMENTAL FUNDS 2011 $10.940,121 $10,940.121 $ 2,587,012 683,578 2,133,786 $ 5,404,376 2010 (4) $ 10,208,678 $ 10,208,678 $ 2,844,706 1,402,731 5,151,791 $ 9,399,228 TABLE 3 CITY OF PADUCAH, KENTUCKY FUND BALANCES, GOVERNMENT FUNDS Last Ten Fiscal Years (modified accrual basis of accounting) 2009 $ 10,311,490 $10,311,490 $ 2,618,147 1,634,547 1,745,766 $ 5,998,460 2008 (3) $9,416,427 $9,416,427 $2,081,280 1,193,968 2,947,140 $6,222,388 Fiscal Year 2007 2006 $ 9,976,079 $ 9,157,310 $9,976,079 $1,692,872 1,543,547 2,926,051 $6,162,470 $9,157,310 $ 719,801 1,573,977 1,970,003 $4,263,781 2005 (1) $8,303,702 $8,303,702 $ 1,548,082 940,323 $2,488,405 (1) Significant increase in general fund balance due to reclassification for prior year omitted license and tax receivables in the amount of $3,870,992. (2) Significant increase in capital improvements fund balance due to $9,290,000 bond issue for convention and arts center construction. (3) Significant decrease in reserve for program purpose due to converting governmental fund to proprietary fund. (4) Significant decrease in general fund balance due to restatement of prior year grant receivables. 2004 $4,642,073 $4,642,073 $ 1,284,119 3,886,391 $5,170,510 2003 $4,925,982 $4,925,982 $ 1,821,307 3,583,589 $5,404,896 2002 $ 4,441,662 $ 4,441,662 $ 1.526,792 4,211,718 $ 5,738,510 TABLE 4 CITY OF PADUCAH, KENTUCKY CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS Last Ten Fiscal Years (modified accrual basis o/accounting) Fiscal Year Revenues: 2011 2010 2009 2008 2007 2006 2005 2004 2003 (1) 2002 Taxes $ 6,223,511 $ 6,326,740 $ 5,867,782 $ 6,139,164 $ 6,044,069 $ 6,204,686 $ 6,016,570 $ 5,871,229 $ 5,773,871 $ 5,377,865 Licenses 25,704,849 24,979,768 25,411,112 25,924,562 25,140,615 23,432,565 19,368,765 18,423,244 17,900,739 17,299,400 Charges for services 811,590 846,087 866,688 835,105 783,018 654,059 625,281 668,659 743,826 1,452,732 Intergovernmental 1,148,362 1,091,324 1,086,377 1,565,348 1,676,783 1,529,879 1,192,724 1,029,307 1,186,306 590,372 Grants 2,992,519 2,062,554 5,405,810 1,673,936 6,089,711 5,797,500 3,758,041 4,002,721 4,900,775 3,990,245 Interest 205,837 121,246 225,251 419,103 540,204 402,943 251,302 190,350 316,794 541,277 Miscellaneous 1,790,890 2,653,382 2,250,344 1,944,310 1,832,161 1,844,285 1,377,175 3,781,034 1,803,408 963,956 Total revenues 38,877,558 38,081,101 41,113,364 38,501,528 42,106,561 39,865,917 32,589,858 33,966,544 32,625,719 30,215,847 Expenditures: General government 5,151,370 5,277,916 4,726,435 5,051,374 4,763,839 4,286,431 4,171,662 3,891,251 3,943,031 3,446,408 Public safety 16,854,136 15,999,437 15,599,613 15,696,728 14,759,735 14,366,846 14,376,161 12,963,685 12,535,382 12,293,481 Public service 6,446,503 5,984,115 7,855,846 7,935,188 7,226,542 7,418,656 5,947,105 6,914,523 5,995,396 7,163,787 Parks and recreation 2,781,663 2,582,382 1,490,732 1,298,329 1,192,727 1,044,299 1,045,024 1,026,297 975,361 897,060 Planning and development 1,680,297 1,868,369 1,811,083 803,976 2,424,198 2,545,227 2,267,774 2,570,473 2,204,395 2,231,628 Other 486,239 847,188 514,488 520,611 526,238 481,690 462,099 2,343,844 645,653 323,844 , Capital outlay 5,121,682 8,324,312 8,580,910 4,826,983 6,504,491 5,003,091 4,870,136 10,987,184 4,172,978 7,579,179 -t-J t;-> Debt service: Principal requirement 2,233,588 1,020,585 830,682 880,887 782,870 594,047 552,938 428,613 379,229 362,275 Interest and fiscal requirement 1,519,329 1,077,128 1,003,439 1,051,008 1,108,385 949,537 745,676 471,625 428,578 413,364 Total expenditures 42,274,807 42,981,432 42,413,228 38,065,084 39,289,025 36,689,824 34,438,575 41,597,495 31,280,003 34,711,026 Other Financing Sources (Uses): Bonds issued 6,645,000 1,718,605 6,100,000 5,000,000 Long-term debt draws 366,039 1,222,390 Long-term debt issued 258,391 69,032 246,667 275,000 3,500,000 Capital lease 405,796 405,796 405,796 371,979 Transfers in 8,455,433 9,722,852 5,928,413 6,241,886 5,209,977 6,034,070 3,394,420 3,939,188 2,074,459 1,788,462 Transfers out (8,201,253) (9,893,709) (6,150,847) (7,086,517) (5,556,722) (12,681,180) (4,712,171) (5,295,576) (3,167,686) (3,062,056) Total other financing sources (uses) 1,026,015 8,360,720 1,970,999 (472,652) (100,078) (547,110) (1,042,751) 7,143,612 (1,093,227) (1,273,594) NET CHANGE IN FUND BALANCES $ (2,371 ,234) $ 3,460,389 $ 671,135 $ (36,208) $ 2,717,458 $ 2,628,983 $ (2,891,468) $ (487,339) $ 252,489 $ (5,768,773) Capital outlay (2) $ 4,833,547 $ 8,763,073 $ 2,850,717 $ 2,857,189 $ 4,638,045 $ 3,779,542 $ 3,981,143 $ 9,144,907 $ 1,907,998 $ Debt service as a percentage of noncapital expenditures 10.02% 6.13% 4.64% 5.49% 5.46% 4.69% 4.26% 2,77% 2.75% 2.86% (I) The City implemented GASB 34, the new reporting standard, in fiscal year 2003. (2) For reports after fiscal year 2002, capital outlay is reported on the Reconciliation 0/ the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statements 0/ Activities. I -N W , TABLES CITY OF PADUCAH, KENTUCKY ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS Assessed Valne Estimated Fiscal Real Estate Personal Actual Year Commercial Residential Property Franchise Total Value 2002 $ 575,900,884 $448,383,787 $466,849,195 $71,286,784 $ 1,562,420,650 $ 1,623,844,461 2003 592,033,879 461,336,810 453,327,389 79,952,984 1,586,651,062 1,647,809,422 2004 602,788,179 484,958,897 438,024,336 73,121,063 1,598,892,475 1,661,522,546 2005 622,478,658 500,350,485 425,304,684 74,460,202 1,622,594,029 1,684,469,469 2006 636,606,837 525,613,365 452,475,748 74,683,129 1,689,379,079 1,750,930,676 2007 692,018,288 561,151,216 482,481,332 51,455,112 1,787,105,948 1,847,595,428 2008 748,189,877 603,688,455 481,049,523 74,068,797 1,906,996,652 1,970,156,891 2009 776,876,510 645,672,462 526,966,182 56,333,800 2,005,848,954 2,069,450,607 2010 797,902,456 659,381,375 495,273,730 57,459,000 2,010,016,561 2,076,961,686 2011 780,357,859 670,841,459 536,894,082 46,722,282 2,034,815,682 2,103,120,249 Source: McCracken County Property Valuation Administrator. Notes: Property in McCracken county is reassessed once every four years on average. Percent Total Assessed Direct To Tax Estimated Rate Value Exemptions 0.328 96.2% $60,449,948 0.327 96.3% 60,184,497 0.326 96.2% 61,656,208 0.325 96.3% 60,901,557 0.325 965% 61,551,597 0.307 96.7% 60,489,480 0,287 96.8% 63,160,239 0.288 96.9% 63,601,653 0.286 96.8% 66,945,125 0.288 96.8% 68,304,567 I -N .j:>. I Fiscal Real Year Estate 2002 0.300 2003 0.300 2004 0.300 2005 0.300 2006 0.300 2007 0.275 2008 0.250 2009 0.250 2010 0.250 2011 0.250 TABLE 6 CITY OF PADUCAH, KENTUCKY PROPERTY TAX RATES -DIRECT AND OVERLAPPING GOVERNMENTS (PER $100 OF ASSESSED VALUE) LAST TEN FISCAL YEARS City Direct Rates McCracken Co. City of Paducah Paducah General Fund School Districts School Districts Juuior College Total Direct Real Real Real Personal Rate Estate Personal Estate Personal Estate Personal 0.390 0.328 0.385 0.385 0.600 0.597 0.022 0.022 0.390 0.327 0.396 0.396 0.598 0.603 0.022 0.022 0.390 0.326 0.394 0.394 0.617 0.605 0.021 0.021 0.390 0.325 0.448 0.448 0.618 0.617 0.021 0.021 0.390 0.325 0.433 0.433 0.631 0.619 0.020 0.021 0.390 0.307 0.433 0.433 0.628 0.631 0.019 0.019 0.390 0.287 0.488 0.488 0.672 0.635 0.D18 0.018 0.390 0.288 0.489 0.491 0.672 0.678 0.021 0.023 0.390 0.286 0.504 0.504 0.678 0.678 0.022 0.022 0.390 0.288 0.504 0.504 0.711 0.711 0.016 0.020 Source: McCracken County Property Valuation Administrator and City Tax Levy Ordinance. McCracken County Real Estate Personal 0.196 0.237 0.196 0.221 0.190 0.199 0.196 0.226 0.197 0.236 0.197 0.236 0.189 0.219 0.096 0.106 0.095 0.095 0.095 0.098 Taxpayer Kentucky Oaks Mall Amerisourcebergen Drug Corp NRE Acquisition Co LLC Ducmall LLC Paducah Medical Investors Ingram Barge Company South Central Bell Wal-Mart Real Estate Business Sams Real Estate Business Trust Computer Services Inc Wal-Mart Store Alliant Foodservice, Inc. Drury Inns, Inc. NBS Equipment Service Corp. Lowe's H.B. Fuller TOTALS TABLE 7 CITY OF PADUCAH, KENTUCKY PRINCIPAL TAXPAYERS CURRENT YEAR AND NINE YEARS AGO 2011 (1) (1) Percentage of Assessed Total Assessed Valuation Valuation (2) Assessed Valuation $ 50,900,262 2.50% $ 45,570,900 34,762,796 1.71% 19,987,875 21,689,324 1.07% 14,374,800 0.71% 13,440,090 0.66% 13,440,090 11,462,278 0.56% 11,396,600 0.56% 10,646,400 0.52% 9,222,955 0.45% 9,083,185 0.45% 12,728,139 0.00% 36,901,571 0.00% 17,725,575 0.00% 13,687,418 0.00% 13,453,438 0.00% 13,333,468 0.00% 10,771,209 $186,978,690 9.19% $197,599,683 (1) Source -Property Valuation Administration; Assessed value as of January 1,2010. (2) Source -Property Valuation Administration; Assessed value as of January 1,2001. -125- 2002 (2) Percentage of Total Assessed Valuation 3.11% 1.37% 0.00% 0.00% 0.92% 0.00% 0.00% 0.00% 0.00% 0.87% 2.52% 1.21% 0.94% 0.92% 0.91% 0.74% 13.51% Fiscal (1) Year Taxes Levied Ended for the June 30, Fiscal Year 2002 $ 3,635,741 2003 3,667,855 2004 3,801,144 2005 3,834,896 2006 4,014,169 2007 4,000,684 2008 3,975,096 2009 4,202,029 2010 4,258,350 2011 4,202,236 TABLES CITY OF PADUCAH, KENTUCKY SECURED TAX LEVIES AND COLLECTIONS* LAST TEN FISCAL YEARS Collected within the Fiscal Year of the Levy (1) Percent of Collections Amount of Levy in Subsequent Collections Collected Years $ 3,449,887 94.9% $170,130 3,414,329 93.1% 244,375 3,685,957 97.0% 104,797 3,762,592 98.1% 61,771 3,911,868 97.5% 88,998 3,855,679 96.4% 128,139 3,814,940 96.0% 140,425 4,017,032 95.6% 145,800 4,131,454 97.0% 74,926 4,110,973 97.8% (1) Includes current year real and personal property tax. * Source -City of Paducah Finance Department. -126- Total Collections to Date Percent of Total Levy Collections Collected $ 3,620,017 99.6% 3,658,704 99.8% 3,790,754 99.7% 3,824,363 99.7% 4,000,866 99.7% 3,983,818 99.6% 3,955,365 99.5% 4,162,832 99.1% 4,206,380 98.8% 4,110,973 97.8% TABLE 9 CITY OF PADUCAH, KENTUCKY EMPLOYEE LICENSE TAX COLLECTIONS LAST TEN FISCAL YEARS (1) Direct Fiscal Taxes Tax Year Collected Rate 2002 $ 9,873,201 1.50% 2003 10,301,231 1.50% 2004 10,616,222 1.50% 2005 11,183,157 1.50% 2006 14,947,835 2.00% 2007 16,258,946 2.00% 2008 16,535,542 2.00% (2) 2009 16,584,618 2.00% 2010 16,384,509 2.00% 2011 17,345,034 2.00% $140,030,295 (1) Source -City of Paducah Finance Department -Actual collections during the fiscal year. (2) Effective October 1,2005, employee license tax rate increased from 1.5% to 2.0%. -127- Taxpayers By Range $0 -$50,000 $50,001 -$100,000 $100,001 -$500,000 Greater than $500,000 TOTALS Taxpayers By Range $0 -$50,000 $50,001 -$100,000 $100,001 -$500,000 Greater than $500,000 TOTALS TABLE 10 CITY OF PADUCAH, KENTUCKY PRINCIPAL EMPLOYEE LICENSE TAXPAYERS CURRENT YEAR AND FIVE YEARS AGO* 2011 (1) Number of Percentage Taxes Filers of Total Collected 2,015 99.26% $12,302,244 10 0.49% 1,595,813 5 0.25% 3,446,977 0 0.00% 2,030 100.00% $17,345,034 2006 (1) Number of Percentage Taxes Filers of Total Collected 1,603 97.80% $ 7,462,359 19 1.16% 1,326,451 15 0.92% 2,907,406 2 0.12% 1,879,464 1,639 100.00% $13,575,680 (1) Source -City of Paducah Finance Department -Actual collections during the fiscal year. *Principal employee license taxpayers five years ago is the earliest date this statistic is available. -128- Percentage of Total Employee License Tax 70.93% 9.20% 19.87% 0.00% 100.00% Percentage of Total Employee License Tax 54.97% 9.77% 21.42% 13.84% 100.00% , -N \Q , Net General Public Fiscal Obligation Improvement Year Bonds Debt 2002 $ 8,830,276 $ 2003 8,803,949 2004 13,589,757 3,428,855 2005 13,210,195 3,503,274 2006 18,877,636 3,319,227 2007 18,278,164 3,320,522 2008 17,614,952 2,946,303 2009 19,706,394 5,187,262 2010 25,568,996 5,808,267 2011 24,805,676 4,910,742 TABLE 11 CITY OF PADUCAH, KENTUCKY RATIO OF OUTSTANDING DEBT BY TYPE LAST TEN FISCAL YEARS Net Net Public Refunding Capital Improvement Revenue Lease Debt Bonds $ 234,054 $ $ 79,825 Total Primary Government $ 9,064,330 8,883,774 17,018,612 16,713,469 22,196,863 21,598,686 20,561,255 24,893,656 31,377,263 29,716,418 Notes: Details regarding the City'S outstanding debt can be found in the notes to the financial statements. (1) Ratio of Net Debt to Actual Value 0.56 0.54 1.02 0.99 1.27 1.17 1.04 1.20 1.51 1.41 (1) See Table 5 for estimated actual property value. This ratio is calculated using estimated property value for the prior year. (2) See Table 16 for population data. (3) See Table 16 for personal income data. (3) Net Debt as (2) Percentage Net of Personal Debt Per Income Capita 1.87% $ 345 1.83% 338 3.51% 647 3.45% 635 4.58% 844 4.46% 821 4.24% 782 5.14% 946 6.48% 1,193 6.13% 1,188 . ...... t.J.) 0 I Police and Convention and Fire Pension Fiscal Art Center Fund Year Bonds Bonds 2002 $9,075,000 $ 2003 8,850,000 2004 8,620,000 2005 8,380,000 2006 8,130,000 6,100,000 2007 7,870,000 5,925,000 2008 7,600,000 5,740,000 2009 7,320,000 5,545,000 2010 7,030,000 5,340,000 2011 7,040,000 5,125,000 TABLE 12 CITY OF PADUCAH, KENTUCKY RATIO OF NET GENERAL BONDED DEBT OUTSTANDING LAST TEN FISCAL YEARS ~neral Bonded Debt Outstanding Infiniti Public Less Media FloodwaU Improvement Resources Building Rehabilitation Project Restricted for Bonds Bonds Bonds Debt Service $ $ $ $244,724 46,051 5,000,000 30,246 4,840,000 9,805 4,680,000 32,364 4,515,000 31,836 4,340,000 65,048 4,160,000 2,774,638 93,244 3,975,000 2,671,440 6,645,000 92,444 3,780,000 2,564,948 6,370,000 74,272 Notes: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (I) See Table 5 for estimated actual property value. This ratio is calculated using estimated property value for the prior year. (2) See Table 16 for population data. (1) Ratio of Net (2) Bonds to Net Actual Bonds Per Total Value Capita $ 8,830,276 0.54 $ 336 8,803,949 0.53 335 13,589,754 0.82 517 13,210,195 0.78 502 18,877,636 1.08 718 18,278,164 0.99 695 17,614,952 0.89 670 19,706,394 0.95 749 25,568,996 1.23 972 24,805,676 1.18 991 TABLE 13 CITY OF PADUCAH, KENTUCKY DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT AS OF JUNE 30, 2011 (1) Percentage Net Debt Applicable Outstanding to the City City of Paducah $ 29,716,418 100.00% Paducah Independent School District 32,327,737 * 100.00% McCracken County 14,969,190 * 45.60% McCracken County Board of Education 81,143,335 * 30.90% Overlapping debt 128,440,262 TOTAL DIRECT AND OVERLAPPING DEBT $158,156,680 Estimated Share of Direct and Overlapping Debt $ 29,716,418 32,327,737 6,825,951 25,073,291 64,226,979 $ 93,943,397 (1) Applicable percentage is determined by ratio of assessed valuation of property subject to taxation in overlapping unit to valuation of property subject to taxation in reporting unit. * Information from finance office at each location. -131- Net assessed value Add exemption Total assessed value Debt limit 10% of total assessed (1) Debt outstanding: General obligation bonds outstanding Note payable Less debt not subject to limit Gross bonded debt Less amount available in debt service funds Net bonded indebtedness subject to limit LEGAL DEBT MARGIN Debt limit Total net debt applicable to limit LEGAL DEBT MARGIN Total net debt applicable to the limited as a percentage of debt limit 2011 $210,312,025 29,716,418 $180,595,607 14.13% 2Olf) 2009 $207,696,169 $206,945,061 24,893,656 $176,318,906 $182,051,405 15.11% 12.03% TABLE 14 CITY OF PADUCAH, KENTUCKY LEGAL DEBT MARGIN INFORMATION LAST TEN FISCAL YEARS Fiscal Year 2008 2007 2006 $197,015,689 $182,759,543 $175,093,068 21,598,686 22,196,863 $176,454,434 $161,160,857 $152,896,205 10.44% 11.82% 12.68% 2005 $168,349,559 16,713,469 $151,636,090 9.93% 2004 $166,054,868 17,018,612 $149,036,256 10.25% $ 24,879,948 4,910,742 29,790,690 2003 $164,683,556 8,883,774 $155,799,782 5.39% $2,034,815,682 68,304,567 $2,103,120,249 $ 210,312,025 29,716,418 $ 180,595,607 2002 $ 162,287,060 9,064,330 $ 153,222,730 5.59% (1) "Cities shall not be authorized or permitted to incur indebtedness to an amount, including existing indebtedness, in the aggregate exceeding the following names maximum percentages on the value of the taxable property therein, to be estimated by the assessment previous to the incurring of the indebtedness: Cities of the first and second classes, and of the third class having a population exceeding fifteen hundred, ten per centum." TABLE1S CITY OF PADUCAH, KENTUCKY DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS (1) (1) (1) (1) (2) (3) Personal Per Capita Median School Unemployment Fiscal Year Population Income Income Age Enrollment 2001-2002 26,307 $484,496,019 $ 18,417 39.9 2,909 2002-2003 26,307 484,496,019 18,417 39.9 2,887 2003-2004 26,307 484,496,019 18,417 39.9 2,977 2004-2005 26,307 484,496,019 18,417 39.9 2,819 2005-2006 26,307 484,496,019 18,417 39.9 2,834 2006-2007 26,307 484,496,019 18,417 39.9 2,804 2007-2008 26,307 484,469,019 18,417 39.9 2,832 2008-2009 26,307 484,469,019 18,417 39.9 2,774 2009-2010 26,307 484,469,019 18,417 39.9 2,659 2010-2011 25,024 484,469,019 * 18,417 * 41.4 2,789 Sources: (1) Bureau of the Census Count 2010. (2) Board of Education; represents elementary and secondary public schools. (3) Kentucky Cabinet for Human Resources, Department for Employment Services. * Personal income information from the 2010 Census Count has not been released as of the day of this report. -133- Rate 6.3% 7.2% 5.8% 6.4% 5.7% 5.6% 6.1% 9.3% 8.5% 8.7% , -w .j::o.. , Employer Western Baptist Hospital Lourdes Hospital Wal-Mart Paducah Public Schools LYNX Services State of Kentucky City of Paducah Paxton Media Group NRE Acquisitions West Kentucky Community and Technical College TOTALS (1) Source -City of Paducah Finance Department. TABLE 16 CITY OF PADUCAH, KENTUCKY PRINCIPAL EMPLOYERS CURRENT YEAR AND FIVE YEARS AGO* 2011 Percentage of Total Employees (1) Employment (2) 1864 6.27% 1390 4.67% 1108 3.72% 1679 5.64% 191 0.64% 370 1.24% 370 1.24% 225 0.76% 224 0.75% 510 1.71% 7931 26.64% Employees (1) 1,660 1,500 570 600 390 390 380 285 280 270 6,325 (2) State of Kentucky Office of Employment and Training. Ratio based on employment within County of McCracken. * Principal employers five years ago is the earliest date this statistic is available. 2006 Percentage of Total Employment (2) 5.55% 5.01% 2.01% 1.91% 1.30% 1.30% 1.27% 0.95% 0.94% 0.90% 21.14% TABLEt7 CITY OF PADUCAH, KENTUCKY CITY FULL-TIME EMPLOYEES BY FUNCTION* Last Ten Fiscal Years Fiscal Year 2011 2010 2009 20iis 2007 20ii6 2005 2004 2003 2002 Governmental Activities General Government: General administration 12 12 12 12 12 12 11 11 11 12 Finance 14 14 17 14 14 14 13 13 13 13 Human resources 0 0 0 3 3 3 4 3 3 3 Inspection 11 10 13 13 13 12 12 12 12 13 Information systems 6 6 4 4 4 3 3 3 3 2 Risk management 1 1 1 1 1 I 0 0 0 0 Public Safety: Police 90 90 93 93 93 93 96 94 95 94 Fire 64 65 69 69 71 76 75 76 76 77 I Public Service: ...... w Ul Streets 23 23 29 29 30 31 28 28 28 28 I Facilities 14 34 36 35 34 35 38 39 39 38 Engineering 7 5 8 9 9 9 9 8 8 8 Other 6 4 6 6 6 4 4 2 2 2 Parks and recreation 24 7 7 7 7 7 9 9 8 8 Planning and development 9 9 10 11 11 11 11 11 11 10 Other: Renaissance 5 3 5 0 0 0 0 0 0 0 Fleet maintenance 6 8 6 7 7 7 7 6 6 6 Business-we Activities Solid waste 26 27 27 27 27 29 29 29 29 29 TOTALPRTIMARYGOVERNMENT 318 318 343 340 342 347 349 344 344 343 = = --= = ----= =-== = * Employee budget census. TABLE 18 CITY OF PADUCAH, KENTUCKY OPERATING INDICATORS BY FUNCTION** Last Ten Fiscal Years 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 General Government: Building and electrical pennits issued 1,239 1,263 1,179 1,203 1,411 1,362 1,376 * * * Business licenses issued 3,254 3,397 3,691 3,507 3,500 3,700 * * * * Public Safety: Police: Adult arrests 3,564 3,859 4,454 4,170 5,012 3,827 * * * * Murder 3 1 5 * * * * Rape 22 12 20 15 18 15 * * * * Robberies 31 56 41 49 42 35 * * * * Burglary 155 245 169 203 208 211 * * * * Auto theft 54 62 57 60 117 104 * * * * Arson 6 7 7 8 16 7 * * * * Traffic accidents 1,762 1,774 1,368 1,519 1,949 1,815 * * * * Traffic violations 7,701 7,240 9,143 7,109 7,323 7,468 * * * * , Fire: -w 3,305 2,456 3,638 2,845 0\ Emergency responses 3,181 2,603 2,603 2,546 3,219 3,569 I Fires extinguished 122 133 136 102 163 181 176 189 198 194 Structure fires 37 49 57 49 40 53 49 64 70 72 Incidents with reported losses 73 89 85 70 80 91 97 106 111 129 Medical/rescue 2,133 1,690 1,616 1,506 1,369 1,589 1,997 2,266 2,290 1,551 Tours/in-serviceslcar seats 671 676 907 699 485 485 485 485 485 468 Training man hours 7,033 8,493 7,716 4,344 1,183 1,418 1,188 965 1,058 804 Inspections 1,063 985 1,183 1,449 * * * * * * Refuse Collection: Residential: Refuse collected (tons per day) 34 38 32 25 28 34 * * * * Customers served 9,568 9,445 9,435 9,446 9,388 9,368 * * * * Commercial: Refuse collected (tons per day) 71 70 75 83 85 84 * * * * Customers served 806 810 810 821 832 801 * * * * Public Service: 911 dispatches 82,268 79,768 81,525 83,871 76,815 83,348 85,273 91,408 92,698 88,512 Police 44,794 42,496 40,921 43,420 41,887 47,091 48,275 53,504 54,521 53,318 Fire 3,226 2,702 2,490 2,720 2,399 2,907 3,424 4,190 4,058 2,467 Other 34,248 34,570 38,114 37,731 32,529 33,350 33,574 33,714 34,119 32,727 * Information not available. ** Information from city departments. TABLE 19 CITY OF PADUCAH, KENTUCKY CAPITAL ASSET STATISTICS BY FUNCTION* Last Ten Fiscal Years Fiscal Year 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 Public Safety: Police: Stations 1 1 1 1 1 1 1 1 Fire: Stations 5 5 5 5 5 5 5 5 5 5 Refuse Collection: Collection trucks: Residential 9 9 7 10 9 8 8 # # # Commercial 4 5 4 5 5 4 4 # # # Other Public Works: Streets (miles paved) 218 218 216 216 216 214 214 213 209 209 I Sidewalks (miles) 47 47 45 45 45 45 45 45 45 45 -w ...J Traffic signals 13 13 12 11 11 11 11 10 0 0 I Parks and Recreation: Parks 27 27 27 27 27 18 18 18 18 18 Acreage 1290 1290 960 960 960 325 325 325 325 325 Community centers 2 1 1 1 1 1 1 1 1 1 Swimming pools 1 1 1 1 1 1 1 1 3 3 Public tennis courts 6 6 6 6 6 6 6 6 6 6 Public golf courses 2 2 2 2 2 2 2 2 2 2 # Information not available. * Information from city departments. CITY OF PADUCAH, KENTUCKY SINGLE AUDIT SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30,2011 CITY OF PADUCAH, KENTUCKY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2011 Federal GrantorlPass-Through Grantorl Program Title: Department of Housing and Urban Development: Direct Programs: Section 8 Housing Choice Vouchers Passed-through Kentucky Governors Office for Local Development: Community Development Block Grant Passed-through Kentucky Housing Corporation: Home Investment Partnerships Program Total Department of Housing and Urban Development Department of Justice: Direct Programs: Bulletproof Vest Partnership Program Edward Byrne Memorial Justice Assistance Grant Program ARRA -Edward Byrne Memorial Justice Assistance Grant Program ARRA -Community Oriented Policing Services Passed-through Kentucky Department of Revenue: Project Safe Neighborhoods Total Department of Justice Department of Energy: Passed-through Kentucky Department for Local Government: ARRA -Energy Efficient and Conservation Block Grant Total Department of Agriculture Department of Homeland Security: Direct Programs: Port Security Grant Program Port Security Grant Program Assistance to Fire Fighters Grant Program Passed-through Kentucky Emergency Management: Disaster Grants -Public Assistance Passed-through Kentucky Office of Homeland Security: Homeland Security Grant Program Homeland Security Grant Program Total Department of Homeland Security -138- Federal CFDA Number 14.871 14.228 14.239 16.607 16.738 16.804 16.710 16.609 81.128 97.056 97.056 97.044 97.036 97.067 97.067 N/A Pass-Through Grantor Number KY20070109-0026 N/A N/A 2010-DJ-BX-1069 2009-SB-B 9-1734 2009-RK-WX-0377 CT-073-100 PON2 112 1100000648 1 2008GBT80131 2009PUT90154 EMW-2009-FO-11526 FEMA-1976-DR-KY P02 094 1000002706 1 P02 094 1000002289 1 Expenditures $2,321,173 339,645 9,800 2,670,618 6,917 33,300 83,576 157,186 13,499 294,478 49,999 49,999 1,474 5,975 38,609 507,941 134,633 156,868 845,500 (Continued) CITY OF PADUCAH, KENTUCKY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2011 Federal GrantorlPass.Through Grantorl Program Title: Department of Transportation: Passed-through Kentucky Department of Transportation: State and Community Highway Safety State and Community Highway Safety Highway Planning and Construction Total Department of Transportation Department of Interior: Passed-through National Park Service: Historic Preservation Fund Grants-In-Aid Preserve America Grant Program Total Department of Interior TOTAL EXPENDITURES OF FEDERAL AWARDS Federal CFDA Numher 20.600 20.600 20.205 15.904 15.904 See accompanying notes to schedule of expenditures of federal awards. -139- Pass-Through Grantor Nnmher PR-U-36 AL-1O-23 C05024679 21-10-21924 21-08-AP-4115 Expenditures $ 23,656 10,438 13,409 47,503 4,000 39,393 43,393 $3,951,491 CITY OF PADUCAH, KENTUCKY NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL A WARDS FOR THE YEAR ENDED JUNE 30, 2011 Note 1 -Basis of Presentation: The accompanying schedule of expenditures of federal awards includes the federal grant activity of the City of Paducah and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. Note 2 -Subrecipients: The City of Paducah provided federal awards to subrecipients as follows: Program Title Four Rivers Recovery Center River Heritage Museum -140 Federal CFDA Number 14.228 20.205 Amount Provided $322,663 13,409 $336.072 THIS PAGE INTENTIONALLY LEFT BLANK J. RICHARD WALKER ROBERT R. ROBERTSON C. SUZETTE CRONCH MICHAEL F. KARNES MARK A. TflOMAS ROGER G. HARRIS J. DAVID BAILEY, III G. LEON WIWAMS. 192<>-2004 H. WILLIAM LENTZ, 1925-2007 JERRY G. SEVERNS WILUAMS, WILLIAMS & LENTZ, LLP CERTIFIED PUBLIC ACCOUNTANTS 601 JEFFERSON PADUCAH, KENTUCKY 42001 Report on Internal Control Over Financial Reporting and on Compliance and other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky MAILING ADDRESS POST OFFICE BOX 2500 PADUCAH, KY 42002·2500 TELEPHONE 270-443·3643 E8l!: 270·444-0652 WEBSITE wwlcpa.com We have audited the financial statements of the governmental activities, the business-type actIVItIes, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Paducah, Kentucky, as of and for the year ended June 30, 2011, which collectively comprise the City of Paducah, Kentucky's basic financial statements and have issued our report thereon dated December 16,2011. Our report includes a reference to other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Other auditors audited the financial statements of the Transit Authority of the City of Paducah, a component unit, as described in our report on the City of Paducah, Kentucky'S financial statements. This report does not include the results of the other auditor's testing of internal control over financial reporting or compliance and other matters that are reported on separately by those auditors. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Paducah, Kentucky's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City of Paducah, Kentucky's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City of Paducah, Kentucky's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. -141- Compliance and Other Matters As part of obtaining reasonable assurance about whether the City of Paducah, Kentucky's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit; and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of management, City Commission, others within the entity, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. December 16,2011 -142- J. RICHARD WALKER ROBERT R. ROBERTSON C. SUZETTE CRONCH ANNETTE T. RYAN MICHAEL F. KARNES MARK A. THOMAS ROGER G. HARRIS J. DAVID BAILEY, III G.LEON WILLIAMS, 1926·2004 H. WILLIAM LENTZ, 1925·2007 JERRY G. SEVERNS WILLIAMS, WILLIAMS & LENTZ, LLP CERTIFIED PUBLIC ACCOUNTANTS 601 JEFFERSON PADUCAH, KENTUCKY 42001 Independent Auditor's Report on Compliance with Requirements That Could Have a Direct and Material Effect on Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A·133 Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky Compliance MAILING ADDRESS POST OFFICE BOX 2500 PADUCAH, KY 42002·2500 TELEPHONE 270-443·3643 FAX 270444·0652 WEBSITE wwlcpa.com We have audited the compliance of the City of Paducah, Kentucky, with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2011. The City of Paducah, Kentucky's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the City of Paducah, Kentucky's management. Our responsibility is to express an opinion on the City of Paducah, Kentucky's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City of Paducah Kentucky's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City of Paducah, Kentucky's compliance with those requirements. In our opinion, the City of Paducah, Kentucky complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2011. Internal Control Over Compliance The management of the City of Paducah, Kentucky, is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the City of Paducah, Kentucky's internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of City of Paducah, Kentucky'S internal control over compliance. -143- A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program wil1 not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. This report is intended solely for the information and use of management, City Commission, others within the entity, federal awarding agencies, and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. t?'d'.d,;..,/ tt/~T ~ :0 .. /1 December 16, 2011 -144- CITY OF PADUCAH, KENTUCKY SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2011 A. Summary of Audit Results: 1. The auditor's report expresses an unqualified opinion on the basic financial statements of the City of Paducah, Kentucky. 2. No instances of a significant control deficiency were disclosed during the audit of the basic financial statements of the City of Paducah, Kentucky. 3. No instances of noncompliance material to the basic financial statements of the City of Paducah, Kentucky were disclosed during the audit. 4. No instances of significant deficiencies were disclosed during the audit of the major federal award programs. 5. The auditor's report on compliance for the major federal award programs for the City of Paducah, Kentucky expresses an unqualified opinion. 6. There are no audit findings relative to the major federal awards program to be reported. 7. The programs tested as major programs included: Name Section 8 Housing Choice Vouchers Community Development Block Grant Disaster Grants -Public Assistance 8. The threshold for distinguishing Types A and B programs was $300,000. 9. The City of Paducah, Kentucky was determined to be a low-risk auditee. B. Findings -Basic Financial Statements Audit: None C. Findings and Questioned Costs -Major Federal Award Programs: None -145- CFDA# 14.871 14.228 97.036 CITY OF PADUCAH, KENTUCKY SCHEDULE OF PRIOR AUDIT FINDINGS FOR THE YEAR ENDED JUNE 30, 2011 Findings. Financial Statements Audit: 1. Segregation of Duties -The payroll clerk is responsible for the processing of payroll and the direct deposit transmission to employees. At a minimum, someone independent of the payroll function should review the direct deposit transmission to validate the employees being paid and to check the accuracy of the wages transmitted. Management's Response: When management was notified of this finding during audit fieldwork, additional controls were immediately enacted. A staff member independent of the payroll function reviews the payroll file before transmission, examining the payees as well as verifying the transmittal amount. Upon transmittal, this staff member also confirms that the correct amount was transmitted to the bank. Findings and Questioned Costs· Major Federal Awards Programs: None -146-