HomeMy WebLinkAboutCCMPacket2020-10-13CITY COMMISSION MEETING
AGENDA FOR OCTOBER 13, 2020
5:30 PM
VIDEO AND/OR AUDIO TELECONFERENCE MEETING
Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public
Comment Sheet and return to the City Clerk’s Office no later than 3:30 p.m. on the day of the Commission Meeting.
The Mayor will call on you to speak during the Public Comments section of the Agenda.
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
PRESENTATION(S)
2021 Employee Benefits Renewal - D.J. Story, Peel & Holland
BUILD Grant Excursion Boat Landing Concept - Rick Murphy
Greater Paducah Economic Development Update - Bruce Wilcox, GPED
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items
recommended for approval.
I. CONSENT AGENDA
A.Approve Minutes for September 22, 2020
B.Receive & File Documents
C.Personnel Actions
D.Position & Pay Schedule - M SMOLEN
E.Pay Grade Schedule - M SMOLEN
F.Authorize Annual Payment Paxton Park Golf Course in the amount of
$75,000 - M THOMPSON
G.Approve FY2021 Contract For Services with Paducah Transit Authority in
the amount of $215,000 - J ARNDT
H.Approve FY2021 Contract for Services with the Luther F. Carson Four
Rivers Center, Inc. in the amount of $54,000 - J ARNDT
I.Acceptance of CARES Act funding for COVID-19 Relief through the
Department of Local Government in the amount of $1,786,875 - T WILSON
J.Application for Center Point Recovery Center - 2020 CDBG Coronavirus
Grant - T WILSON
K.Application & Acceptance for a First Responders Grant through the
Marathon Petroleum Foundation in the amount of $4,800 - S KYLE
L.Application and Acceptance of the Kentucky League of Cities Insurance
Services (KLCIS) Liability Grant in the amount of $3,000 - R MURPHY
M.Health, Vision and Dental Benefit Plan Premiums for 2021- S SUAZO
N.Approve Strategic Health Risk Advisor & Strategic Benefit Placement
Services with Peel & Holland – S SUAZO
O.Administrative Services and Stop Loss Insurance with Anthem Blue Cross
Blue Shield - Peel & Holland
P.Use of spending credits for eligible employees pursuant to the City’s group
health insurance plan for the 2021 plan year - Peel & Holland
Q.Approve the Proposal for a Change in the Group Life Insurance with to
Mutual of Omaha effective January 1, 2021 - Peel & Holland
R.Approve 911 Communications Service Agreement with Melber New Hope
Fire District - B LAIRD
II. ORDINANCE(S) - ADOPTION
A. Collection of property taxes imposed by the Paducah Independent School
District - J PERKINS
III. ORDINANCE(S) - INTRODUCTION
A.Approval of a Renewal Lease Agreement with Forest Hills Village, Inc. - J
ARNDT
IV. COMMENTS
A.Comments from the City Manager
B.Comments from the Board of Commissioners
C.Comments from the Audience
V. EXECUTIVE SESSION
September 22, 2020
At a Regular Meeting of the Board of Commissioners, held on Tuesday, September 22, 2020, at
5:30 p.m., Mayor Brandi Harless presided, and upon call of the roll by the City Clerk, the following
answered to their names: Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless
(5).
In order to keep the Commission and public safe in the midst of the COVID-19 outbreak and in
accordance with Kentucky Executive Order 2020-243 and SB 150, all members of the Board of
Commissioners participated using video and/or audio teleconferencing. The public was invited to view
the meeting on the government access channel Government 11 (Comcast channel 11). The meeting was
also streamed on the City’s You Tube channel for the public’s convenience. Further, members of the
public were invited to participate in the meeting to make public comments by joining the virtual
teleconference.
INVOCATION:
Commissioner McElroy led the Invocation.
PLEDGE OF ALLEGIANCE
Commissioner Abraham led the pledge.
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. There were no items removed. Mayor Harless asked the City Clerk to read the items on
the Consent Agenda.
I(A) Approve Minutes for the September 8, 2020 Paducah Board of Commissioners Meeting
I(B) Receive & File Documents
Minutes File:
1. Notice of Regular Meeting of the Board of Commissioners of the City of Paducah
– September 8, 2020 ((Virtual Meeting)
Deeds File:
1. Deed of Conveyance – City of Paducah to Midtown Alliance of Neighbors (Lot 1
– Remington Subdivision) ORD 2020-06-8639
2. Deed of Conveyance – City of Paducah to Midtown Alliance of Neighbors (Lot 2
– Remington Subdivision) ORD 2020-06-8639
3. Deed of Conveyance – City of Paducah to Midtown Alliance of Neighbors (Lot 3
– Remington Subdivision) ORD 2020-06-8639
4. Deed of Conveyance – City of Paducah to Midtown Alliance of Neighbors (Lot
11A – Remington Subdivision) ORD 2020-06-8639
Contract File:
1. Interlocal Agreement for Acceptance and Administration of Edward Byrne Justice
Assistance Grant (JAG) Award – MO #2380
Financials File:
1. City of Paducah – June Investment Summary
Bids:
1. Bid of Youngblood Excavating & Contracting – Peck Education Trail
MO #2378
I(C) Personnel Actions
September 22, 2020
I(D) A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF DUMPSTERS, LIDS
AND REPLACEMENT PARTS IN AN AMOUNT NOT TO EXCEED $130,000 FOR
FY2021 FOR UTILIZATION BY COMMERCIAL BUSINESSES WITHIN THE CITY
OF PADUCAH (MO #2381; BK 11)
I(E) A MUNICIPAL ORDER ACCEPTING THE BID OF LINWOOD MOTORS FOR SALE
TO THE CITY OF PADUCAH NINE (9) POLICE PURSUIT RATED SUV’S IN AN
AMOUNT OF $334,929 WITH OPTION TO PURCHASE TWO (2) ADDITIONAL
SUV’S AT THE UNIT BID PRICE BEFORE JUNE 30, 2021, FOR USE BY THE
PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME (MO #2382; BK 11)
I(F) A MUNICIPAL ORDER ACCEPTING THE BID FOR SALE TO THE CITY OF TWO
(2) PICKUP TRUCKS IN THE AMOUNT OF $53,600, FOR USE BY THE STREET
DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
FOR SAME (MO #2383; BK 11)
I(G) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO ACCEPT A GRANT
AWARD AND TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A 2018
REIMBURSEMENT GRANT THROUGH THE KENTUCKY OFFICE OF
HOMELAND SECURITY, LAW ENFORCEMENT PROTECTION PROGRAM, IN
THE AMOUNT OF $11,305 TO BE USED TO PURCHASE SEVENTEEN (17) BODY
ARMOR VESTS FOR THE PADUCAH POLICE DEPARTMENT (MO #2384; BK 11)
Mayor Harless offered motion, seconded by Commissioner Abraham, that the consent agenda be
adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5)
ORDINANCE ADOPTION
FY2021 CITY OF PADUCAH PROPERTY TAX LEVY
Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners
adopt an Ordinance entitled, “AN ORDINANCE FIXING THE LEVIES AND RATES OF
TAXATION ON ALL PROPERTY IN THE CITY OF PADUCAH, KENTUCKY, SUBJECT TO
TAXATION FOR MUNICIPAL PURPOSES AND FOR SCHOOL PURPOSES FOR THE PERIOD
FROM JULY 1, 2020 THROUGH JUNE 30, 2021, WITH THE PURPOSES OF SAID TAXES
HEREUNDER DEFINED”
PURPOSE RATE PER $100.00
General Fund of the City
Real Property $0.267
Personal Property $0.390
Motor Vehicles & watercraft $0.390
September 22, 2020
School Purposes
Paducah Junior College
Real Estate $0.016
Personal Property $0.016
Motor Vehicles & watercraft $0.031
Total Tax Rate per $100 - real property $0.283
Total Tax Rate per $100 - personal property $0.406
Total Tax Rate per $100 – inventory $0.000
Total Tax Rate per $100 – motor vehicle & watercraft $0.421
Property taxes levied herein shall be due and payable in the following manner:
In the case of tax bills which reflect an amount due of less than Nine Hundred Dollars
($900.00), the payment shall be due on November 1, 2020, and shall be payable without
penalty and interest until November 30, 2020.
In the case of all other tax bills, payment shall be in accordance with the following provisions:
The first half payment shall be due on November 1, 2020, and shall be payable without penalty
and interest until November 30, 2020.
The second half payment shall be due on February 1, 2021, and shall be payable without
penalty and interest until February 28, 2021.
Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5) (ORD 2020-09-8655; BK 36)
PURCHASE OF REAL ESTATE LOCATED AT 2640 SOUTH 24TH STREET FOR THE “AS
IS” PURCHASE PRICE OF $8,000
Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners
adopt an Ordinance entitled, “AN ORDINANCE AUTHORIZING AND APPROVING THE
PURCHASE OF A CERTAIN TRACT OF REAL ESTATE GENERALLY LOCATED AT 2640
SOUTH 24TH STREET, PADUCAH, McCRACKEN COUNTY, KENTUCKY, FROM WAYNE
STRICKLAND, A/K/A CECIL WAYNE STRICKLAND AND HIS WIFE, NANCY CARROL
STRICKLAND, FOR A PUBLIC PURPOSE, AND AUTHORIZING THE MAYOR TO EXECUTE
ALL DOCUMENTS RELATED TO SAME.” This ordinance is summarized as follows: This
Ordinance authorizes the City of Paducah, Kentucky, to acquire a certain tract of real property,
including structures and improvement, generally located at 2640 South 24th Street, Paducah,
McCracken County, Kentucky, from Wayne & Nancy Strickland for the purchase price of Eight
Thousand Dollars ($8,000) for the purpose of creating stormwater drainage and management within
the area.
Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5) (ORD 2020-09-8656; BK 36)
September 22, 2020
FINAL ANNEXATION ORDINANCE FOR BREMER, OLIPHANT & KING
Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners
adopt an Ordinance entitled, “AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY
OF PADUCAH, KENTUCKY, BY FINALIZING THE ANNEXATION OF CERTAIN PROPERTY
LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND
DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN
THE SAID CORPORATE LIMITS” This ordinance is summarized as follows: The City of Paducah
hereby approves the final annexation of certain tracts of property contiguous to the present city limits,
located at 1815 Olivet Church Road, 6215 Blandville Road and 5269 Hinkleville Road, containing 8.6
acres, more or less.
Adopted on call of the roll, yeas, Commissioners Abraham, McElroy, Watkins, Wilson and Mayor
Harless (5) (ORD 2020-09-8657; BK 36)
ORDINANCE - INTRODUCTION
COLLECTION OF PROPERTY TAXES IMPOSED BY THE PADUCAH INDEPENDENT
SCHOOL DISTRICT
Mayor Harless offered motion, seconded by Commissioner McElroy, that the Board of Commissioners
introduce an Ordinance entitled, “ AN ORDINANCE AUTHORIZING THE CITY OF PADUCAH TO
COLLECT TAXES FOR THE PADUCAH INDEPENDENT SCHOOL DISTRICT FOR THE
PERIOD FROM JULY 1, 2020 THROUGH JUNE 30, 2021” This ordinance is summarized as follows:
The Board of Education of the City of Paducah, Kentucky, pursuant to the authority vested in it under
its charter and under the laws of the Commonwealth of Kentucky has adopted a resolution and budget
levying an ad valorem tax on all real property in said City subject to taxation for school purposes.
Pursuant to said resolution, the Board of Education budgets and levies the following taxes for the
period of July 1, 2020 through June 30, 2021, an ad valorem tax of eighty-six and 4/10 cents ($0.864)
on each one hundred dollars ($100.00) assessed valuation of all real property subject to taxation for
school purposes in the City of Paducah, Kentucky, and an ad valorem tax of eighty-six and 4/10 cents
($0.864) on each one hundred dollars ($100.00) assessed valuation of all personal property subject to
taxation for school purposes in the City of Paducah, Kentucky, for the support and maintenance of the
public schools of said City shall be collected by the City for the Board of Education.
PURPOSE RATE PER $100.00
PADUCAH INDEPENDENT SCHOOL DISTRICT
Real Estate $0.864
Personal Property (including inventory) $0.864
Taxes authorized to be collected shall be due and payable as set forth in the Ordinance for setting Tax
Levies for the City of Paducah for FY2021 as adopted September 22, 2020.
September 22, 2020
COMMENTS BY CITY MANAGER
Ribbon Cutting – Friday, September 25 @ 10:00 a.m. – Greenway Trail Phase V
Ribbon Cutting – Monday, September 28 @ 11:00 a.m. – Noble Park Tennis Courts
Lindsay Parish, City Clerk, will be a presenter at the ICMA Conference. Lindsay reports this
will be done with Open Counter and will focus on user-friendly permitting.
COMMENTS BY COMMISSIONERS
Commissioner McElroy thanked all City employees who helped in the installation of the Music
Garden in Noble Park. The project was a wonderful partnership, and the ribbon cutting was a
great celebration.
Commissioner McElroy acknowledged the work that Chris Yarber and his crew are doing to
install downtown landscaping.
Commissioner Wilson stated that all the ribbon cuttings have been exciting.
ADJOURN
Mayor Harless offered motion, seconded by Commissioner McElroy, to adjourn the meeting. All in
favor.
Meeting ended at approximately 5:48 p.m.
ADOPTED: October 13, 2020.
_____________________________
Brandi Harless, Mayor
ATTEST:
________________________________
Lindsay Parish, City Clerk
October 13, 2020
Minute File:
1. Notice of Meeting of the Board of Commissioners – Commission – September 22, 2020
2. Notice of Meeting of the Board of Commissioners – Public/Media – September 22, 2020
3. 2020 Workers’ Compensation KLC Safety Grant Award Notice dated June 19, 2020 ––
MO #2356
4. 2020 “Our Paducah” Strategic Plan – MO #2368
5. Performance Bond – Youngblood Excavating & Contracting LLC – Peck Educational
Trail – MO #2378
Deed File:
1. Quitclaim Deed – City of Paducah – W. M. Curtis Alley Closure – ORD 2020-04-8630
2. Quitclaim Deed – City of Paducah – Kelly Curtis Walker f/k/a Kelly Curtis Morgan –
Alley Closure – ORD 2020-04-8630
3. Quitclaim Deed – City of Paducah to Andrew Suggs – Lot 10A – Remington Subdivision
– ORD 2020-06-8639
4. Commissioner’s Deed – 418 North 13th Street
5. Deed of Conveyance – Gary E. McDowell to City of Paducah – 612 South 21st Street –
MO #2373
Contract File:
1. Notice of Default and Termination of Contract – Huffman Construction LLC –
ORD 2020-05-8638
2. Contract Change Order – Jim Smith Contracting Company LLC - resurfacing program
ORD 2020-08-8644
3. Contract with Pace Contracting LLC – Flood Pump Station #2 Rehabilitation Project –
ORD 2020-08-8652
4. Department of Justice – COPS Hiring Program Grant – MO #2369
5. Contract with Youngblood Excavating & Contracting LLC - $242,690 – Peck
Educational Trail – MO #2378
6. Contract with Linwood Motors for the purchase of nine (9) Police Pursuit Rated SUV’s
in the amount of $334,929 – MO #2382
7. Contract with Linwood Motors for the purchase of two (2) pickup trucks for use by the
Street Department in the amount of $53,600 – MO #2383
Financials
1. Paducah Water Works – August, 2020
Bids
1. Nine (9) Police Pursuit rated SUV’s
a. Linwood Motors * Bid Recommended For Acceptance
b. Paducah Ford
c. Humboldt Chrysler/Dodge/Jeep
d. Lonnie Cobb Ford
e. John Jones Auto Group
2. Two Pickup trucks – Street Department
a. Linwood Motors *Bid Recommended For Acceptance
b. Paducah Ford
c. Humboldt Chrysler/Dodge/Jeep
d. Lonnie Cobb Ford
CITY OF PADUCAH
October 13, 2020
Upon the recommendation of the City Manager's Office, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
Michelle Smolen
City Manager's Office Signature
10/8/2020
Date
CITY OF PADUCAH
PERSONNEL ACTIONS
NEW HIRES - FULL-TIME (F/T)
PARKS & RECREATION POSITION RATE NCS/CS FLSA EFFECTIVE DATE
Newberry, Peyton Parks Maintenance Laborer $16.12/hr NCS Non-Ex October 15, 2020
NEW HIRES - PART-TIME (P/T)
PARKS & RECREATION POSITION RATE NCS/CS FLSA EFFECTIVE DATE
Cress, John Park Ranger $10.00/hr NCS Non-Ex October 15, 2020
Steward, Alexis Recreation Leader - Athletics $11.00/hr NCS Non-Ex October 15, 2020
Thompson, Molly C.Recreation Leader - Athletics $11.00/hr NCS Non-Ex October 15, 2020
PAYROLL ADJUSTMENTS/TRANSFERS/PROMOTIONS/TEMPORARY ASSIGNMENTS
POLICE PREVIOUS POSITION CURRENT POSITION
AND BASE RATE OF PAY AND BASE RATE OF PAY NCS/CS FLSA EFFECTIVE DATE
Laird, Brian Chief of Police Chief of Police NCS Ex July 1, 2020
$47.51/hr $51.99/hr
PUBLIC WORKS POSITION REASON EFFECTIVE DATE
Stephenson, Patrick Street Superintendant Resignation August 28, 2020
ENGINEERING POSITION REASON EFFECTIVE DATE
Dickey, Thomas Temp Pump Operator Resignation July 6, 2020
October 13, 2020
TERMINATIONS - FULL-TIME (F/T)
TERMINATIONS - PART-TIME (P/T)
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Position & Pay Schedule - M SMOLEN
Category: Municipal Order
Staff Work By: Michelle Smolen
Presentation By: Michelle Smolen
Background Information: The Position and Pay Schedule proposes recommended changes to staff
compensation based on the results of the compensation study. The City budgeted $125,000 for this project. The
actual cost of the adjustments are $145,857. The remaining cost will be absorbed in the operating budgets.
Does this Agenda Action Item align with a Strategic Plan Action Step? Yes
If yes, please list the Action Step Item Codes(s): Implement Measures to Recruit & Retain Quality City
Employees
Funds Available:Account Name:
Account Number:
Staff Recommendation: Adopt the proposed Position & Pay Schedule and adjustments.
Attachments:
1.MO Position and Pay Schedule FY2020-2021 10-13-20
2.Position and Pay Schedule -October 13 2020
3.Administrative Pay & Position Changes
MUNICIPAL ORDER NO. _________
A MUNICIPAL ORDER AMENDING THE FY2020-2021 POSITION AND PAY
SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY
WHEREAS, the City Commission adopted Municipal Order No. 2350 on June 24,
2020, approving the FY2020-2021 Position and Pay Schedule; and
WHEREAS, the City Commission adopted Ordinance No. 2020-3-8627 approving a
professional services agreement with CBIZ Benefits & Insurance Services for a Classification and
Compensation Study; and
WHEREAS, the City Commission now wishes to amend the FY 2020-2021 Position
and Pay Schedule to make certain adjustments to pay and positions based on the results of the
Classification and Compensation Study; and
WHEREAS, in order to implement the changes it is necessary to amend the FY2020-
2021 Position and Pay Schedule.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby amends the FY2020-2021 Position
and Pay Schedule for the employees of the City of Paducah as attached hereto and made part hereof
(Exhibit A).
SECTION 2. That the City of Paducah hereby approves the position and pay
adjustments as attached hereto and made part hereof (Exhibit B).
SECTION 3. That the FY2020-2021 Position and Pay Schedule wage and position
adjustments approved in Section 1 & 2 above shall be effective as of July 1, 2020.
SECTION 4. This Order will be in full force and effect from and after the date of its
adoption.
______________________________
Brandi Harless, Mayor
ATTEST:
___________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, ___________________
Recorded by Lindsay Parish, City Clerk, ________________
mo/Position and Pay Schedule FY2020-2021 10-13-20
CITY OF PADUCAH FY 2021
POSITION AND PAY SCHEDULE
October 13, 2020
Section A.
ADMINISTRATION AUTHORIZED POSITIONS FY 21 FY 21
BUDGET VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NON-EXEMPT GRADE
City Manager 1 1 72.74 72.74 40 E 18
Assistant City Manager 1 1 44.58 47.36 40 E 17
Assistant to the City Manager 40 E
Grants Administrator 1 1 21.33 21.33 40 E 10
Business Systems Analyst 1 1 29.41 29.41 40 E 11
Administrative Assistant III
Senior Administrative Assistant 1 1 18.80 19.68 40 NE 9
Public Information Officer
Communications Manager 1 1 32.70 36.44 40 E 13
Total Budgeted/Filled for Department 6 6 0 0
Note: Moved Grants Administrator position from Finance to Administration
Section B.
CITY CLERK / CUSTOMER EXPERIENCE DEPT.AUTHORIZED POSITIONS FY 21 FY 21
BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NON-EXEMPT GRADE
City Clerk / Customer Experience Director 1 1 38.07 38.07 40 E 15
Executive Assistant II / Assistant City Clerk 1 1 23.44 23.44 40 NE 10
Customer Experience Representatives 3 1 19.93 19.93 40 NE 7
1 17.87 17.87 40 NE 7
1 17.87 17.87 40 NE 7
Total Budgeted/Filled for Department 5 5 0 0
Section C.
FINANCE DEPARTMENT AUTHORIZED POSITIONS FY 21 FY 21
BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NON-EXEMPT GRADE
Administration
Director of Finance 1 1 68.61 68.61 40 E 17
Executive Assistant I
Senior Administrative Assistant 1 1 40 NE 9
Accounting/Payroll
Controller 1 1 42.99 43.92 40 E 15
Accounts Payable Clerk
Senior Accountant 3 1 26.27 26.99 40 E 12
Accountant 1 20.21 21.32 40 E 10
1 19.89 20.98 40 E 10
Revenue
Revenue Manager 1 1 36.88 36.88 40 E 14
Account Clerk 40 NE
40 NE
Revenue Tech.3 1 16.07 17.32 40 NE 8
1 15.76 17.32 8
1 15.38 17.06 40 NE 8
Revenue Auditor 1 1 22.73 23.88 40 E 11
Total Budgeted/Filled for Department 11 10 0 1
Note: The Revenue Tech III was removed and a Revenue Tech added.
Note: RCSS - Individuals Retain Civil Service Status
Section D.
INFORMATION TECHNOLOGY AUTHORIZED POSITIONS FY 20 FY 21
FILLED
Page 1 of 8
CITY OF PADUCAH FY 2021
POSITION AND PAY SCHEDULE
October 13, 2020
BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NONEXEMPT GRADE
Director Information Technology 1 1 41.42 41.42 40 E 15
Network Administrator 1 1 36.63 36.63 40 E 11
Help Desk Technician 1 1 22.35 22.35 40 NE 8
IT Specialist I 40 NE
GIS Specialist 1 1 30.10 30.10 40 E 11
GIS/Manager 40 E
Total Budgeted/Filled for Department 4 4 0 0
Section E.
PLANNING DEPARTMENT AUTHORIZED POSITIONS FY 21 FY 21
BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NONEXEMPT GRADE
Director of Planning 1 1 43.55 43.55 40 E 16
Principal Planner 1 1 34.40 34.40 40 E 12
Executive Assistant I
Senior Administrative Assistant 1 1 23.81 23.81 40 NE 9
Business Development Specialist 1 1 25.26 25.26 40 E 10
Admin Asst II
Administrative Assistant 40 NE 7
Senior Planner 1 1 1 26.50 26.50 40 E 11
Associate Planner Planner 1 1 19.03 21.32 40 E 10
Neighborhood Planner 1 1 18.57 19.03 40 E H
Housing Coordinator 1 1 28.47 28.47 40 E N
Total Budgeted/Filled for Department 7 6 0 1
Section F.
POLICE DEPARTMENT AUTHORIZED POSITIONS FY 21 FY 21
BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NON-EXEMPT GRADE
Police Chief 1 1 47.51 51.99 40 E 17
Police Assistant Chief 2 2 40.94 40.94 40 E 15
Step 1 35.20 36.08
Step 2 39.56 40.54
Step 3 2 39.94 40.94
Step 4 43.96 45.06
Captains 6 1 40 E 14
2 36.26 37.91
1 36.08 37.72
1 35.21 36.81
1 35.02 36.61
<5 years 36.26 37.91
5 years 32.90 33.72
9 years 33.04 33.86
12 years 34.85 35.72
15 years 34.35 35.21
19 years 34.50 35.36
22 years 4 35.38 36.26
25 years 1 35.20 36.08
Sergeants 9 2 40 NE P
5 years 29.65 29.65
10 years 5 31.13 31.13
15 years 2 32.69 32.69
Page 2 of 8
CITY OF PADUCAH FY 2021
POSITION AND PAY SCHEDULE
October 13, 2020
20 years 34.32 34.32
25+ years 36.04 36.04
Police Officer 60 5 40 NE J
Police Officer - Recruit 5 23.55 23.55
1 year 3 23.55 23.55
3 years 14 24.78 24.78
5 years 7 26.02 26.02
10 years 11 27.32 27.32
15 years 8 28.69 28.69
20 years 7 30.13 30.13
25 years 31.63 31.63
Executive Assistant II
Senior Administrative Assistant 1 1 26.10 26.10 40 NE 9
Administrative Assistant III 40 NE D
Administrative Assistant II 40 NE 7
Crime Analyst 40 E 10
Crime Analyst II 1 1 40 E 11
Records Division Manager 1 1 21.18 21.18 40 E 9
Senior Records Clerk III 1 1 18.41 19.09 40 NE 8
Records Clerk II 1 1 17.00 17.43 40 NE E
Records Clerk I 3 1 17.43 18.83 40 NE 7
2 16.04 16.04
Senior Evidence Technician II 1 1 17.55 18.08 40 NE 8
Evidence Technician I 1 1 16.29 16.29 40 NE 7
Total Budgeted/Filled for Department 89 79 0 10
POLICE DEPARTMENT CON'T AUTHORIZED POSITIONS FY 20 FY 21
BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NON-EXEMPT GRADE
911 Communications Services
911 Communications Services Manager 1 1 38.39 38.39 40 E 13
Assistant 911 Communications Services Manager 1 1 40 E
Terminal Agency Coordinator 1 1 24.61 24.61 36/48 NE
911 System Administrator 1 1 24.15 24.15 40 E 10
Shift Supervirsor 4 1 1 26.91 26.91 36/48 NE 10
1 25.42 25.42 36/48 NE 10
1 24.95 24.95 36/48 NE 10
1 23.68 23.68 36/48 NE 10
Telecommunicator 14 1 36/48 NE 8
1 16.79 16.79 36/48 NE 8
2 18.60 18.60 36/48 NE 8
1 18.97 18.97 36/48 NE 8
1 19.07 19.07 36/48 NE 8
3 20.65 20.65 36/48 NE 8
1 21.90 21.90 36/48 NE 8
2 22.14 22.14 36/48 NE 8
1 22.56 22.56 36/48 NE 8
1 23.59 23.59 36/48 NE 8
Adminstrative Assistant III
Senior Administrative Assistant 1 1 19.07 23.41 40 NE 9
E911 Data Entry Clerk 40 NE
* $1.00 per hr. shift differential when they work the evening and graveyard shift.
Note: Police Department Secretary/Public Information Officer is provided two hours minimum call-out pay.
**Note: Police Department adjustments will be made in accordance to Union Contract once the Captain's promotional process is completed.
**911
*Note: 36/48 referes to the 12 hour schedule that has people working an alternating three and four 12-hour shifts per week, or 2184 hours per year
New system administrator position added and data entry clerk moved into position.
Add Pays: 1) 1 TAC $1/hr 2)1 Radio Administrator $1/hr 3) 2 CTO's $0.50/hr
Total Budgeted/Filled for Department 23 20 0 3
Page 3 of 8
CITY OF PADUCAH FY 2021
POSITION AND PAY SCHEDULE
October 13, 2020
Section G.
FIRE DEPARTMENT AUTHORIZED POSITIONS FY 21 FY 21
BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NONEXEMPT GRADE
Administrative Division
Fire Chief 1 1 55.84 55.84 40 E 17
Deputy Fire Chief - Fire Prevention 1 1 42.25 43.27 40 E 15
Deputy Fire Chief - Operations 1 1 39.73 41.17 40 E 15
Office Manager 40 NE
Training Division
Battalion Chief/ Training Officer 1 1 32.73 37.43 40 E 13
Fire Prevention Division
Battalion Chief/ Fire Marshal E
Deputy Fire Marshal 1 1 1 23.27 29.18 E 12
Deputy Fire Marshal III 1 1 23.27 23.85 NE M
Deputy Fire Marshal II NE L
Deputy Fire Marshal I 1 1 18.93 19.40 NE J
Executive Assistant I
Senior Administrative Assistant 1 1 22.33 22.33 NE 9
Code Enforcement Supervisor L
Code Enforcement Officer II NE
Code Enforcement Officer I 3 2 22.60 22.60 40 NE 8
1 21.03 21.03
Code Enforcement Assistant 40 NE C
Permit Technician 1 1 18.16 18.16 40 NE 7
Permit Specialist 40 NE
Chief Building Inspector 1 1 32.83 32.83 NE 12
Deputy Building Inspector 1 1 25.28 25.28 40 NE 10
Level I 1 1 24.66 25.28 40 NE J
Level II 40 NE L
Level III+Plans Review 40 NE M
Chief Electrical Inspector 1 1 31.34 31.34 40 NE 11
Deputy Electrical Inspector 1 1 26.04 26.04 40 NE 10
Inspector Level I 40 NE J
Inspector II+Plans Review 1 1 25.40 26.04 40 NE L
Suppression Division
Fire Assistant Chief 3 2 24.81 27.06 40 E 14
Step 1 1 25.68 28.01
Step 2 22.20 22.76
Step 3 22.98 23.56
Step 4 2 23.78 24.38
Step 5 1 24.62 25.23
Step 6 25.48 26.12
Step 7 26.37 27.03
Step 8 27.30 27.98
Step 9 1 28.25 28.96
Captains 15 NE I
<10 years 2 19.63 19.63
10 years 2 20.12 20.12
15 years 8 20.62 20.62
20 years 3 21.14 21.14
25 years 21.67 21.67
Lieutenants 15 NE H
<10 years 7 6 1 17.85 17.85
10 years 2 18.29 18.29
15 years 1 18.75 18.75
20 years 3 19.22 19.22
Page 4 of 8
CITY OF PADUCAH FY 2021
POSITION AND PAY SCHEDULE
October 13, 2020
25 years 19.70 19.70
Firefighter 27 NE E
Firefighter (Appointee)1 13.56 13.56
6 months 15 14.63 14.63
1 year 3 14.99 14.99
3 years 2 15.37 15.37
5 years 15.75 15.75
10 years 16.15 16.15
15 years 16.55 16.55
Firefighter (Relief Driver)NE F
COLA + $0.39 + $0.10
2 years 15.81 15.81
3 years 3 16.20 16.20
5 years 4 16.61 16.61
10 years 17.04 17.04
15 years 5 17.45 17.45
Total Budgeted/Filled for Department 74 72 0 2
Note: Executive Assistant I moved to Prevention from Administration
Note: Firefighter Relief Driver is not a new position. $0.10 is factored in the pay rate
Note: A person may hold the position of Code Enforcement Officer I for a period not to exceed one year without becoming a certified Property Maintenance Inspector.
Note: To be considered for the position of Code Enforcement Officer II must obtain Property Maintenance Inspector I, Level I Building Inspector and successful review.
becoming certified.
Note: Building Inspector levels are equivalent to steps. These levels are dictated by state certification, and successful performance review.
Note: Deputy Fire Marshal to have State certification within one year.
Note: To be considered for Deputy Fire Marshal II must obtain NFPA Fire Inspector I, and II, and successful review.
Note: To be considered for Deputy Fire Marshal III must obtain NFPA Fire protection plan review and successful performance review.
Note: As Inspection's Civil Service positions are eliminated through attrition they will be filled as Non-Civil Service positions.
Note: RCSS - Individuals Retain Civil Service Status
Section H.AUTHORIZED POSITIONS FY 21 FY 21
ENGINEERING BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NONEXEMPT GRADE
City Engineer 1 1 64.22 64.22 40 E 17
Assistant City Engineer 1 1 40 E 14
Storm Water & Drainage Engineer 40 E
Engineer Project Manager 1 1 26.64 30.50 40 E 13
Engineering Assistant III 40 E M
Engineering Assistant II L
Engineering Technician 1 1 23.77 24.27 40 E 11
Engineering Tech III 1 1 35.72 35.72 40 E 13
Executive Assistant II
Senior Administrative Assistant 1 1 20.73 20.73 40 NE 9
Floodwall Division
EPW Floodwall Superintendent 1 1 31.47 31.78 40 E 13
Floodwall Operator 4 40 NE F
80%16.43 16.43 NE F
85%17.45 17.45 NE F
90%18.48 18.48 NE F
95%19.51 19.51 NE F
100%1 3 20.53 20.53 NE F
Total Budgeted/Filled for Department 11 7 3 1
Note: positions are eliminated through attrition they will be filled as a Non-Civil Service positions.
Note: RCSS - Individuals Retain Civil Service Status
Note: As the Floodwall Operators' CS positions are eliminated through attrition they will be filled as Non-Civil Service positions.
Section I.AUTHORIZED POSITIONS FY 21 FY 21
Note:* A person may hold the position of Deputy Building Inspector Level I for a period not to exceed two years without becoming certified.
Note: A person may hold the position of Deputy Electrical Inspector Level I for a period not to exceed one year without
Page 5 of 8
CITY OF PADUCAH FY 2021
POSITION AND PAY SCHEDULE
October 13, 2020
PUBLIC WORKS DEPT.BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NONEXEMPT GRADE
Public Works Director 1 1 47.51 47.51 40 E 16
Assistant Public Works Director 1 1 0.00 0.00 40 E 14
Administrative Assistant III 1 1 17.68 17.68 40 NE 7
Street Division
Street Superintendent 1 1 1 0.00 0.00 40 E 13
Street Supervisor 2 2 23.93 24.27 40 E 11
Landscape Supervisor 1 1 29.13 29.13 40 E 11
Equipment Operator 3 NE E
80%16.29 16.29
85%17.31 17.31
90%18.32 18.32
95%19.34 19.34
100%3 20.36 20.36
Concrete Finisher 2 1 NE E
80%16.29 16.29
85%17.31 17.31
90%18.32 18.32
95%19.34 19.34
100%2 1 20.36 20.36
Right-Of-Way Maintenance Person 13 5 NE C
80%15.39 15.39
85%16.35 16.35
90%1 17.31 17.31
95%7 18.28 18.28
100%19.24 19.24
Laborer 2 NE C
80%14.33 14.33
85%15.22 15.22
90%16.12 16.12
95%17.02 17.02
100%2 17.91 17.91
Maintenance Division
Fleet / Maintenance Superintendent 1 1 38.36 38.36 40 E 13
Maintenance Supervisor 1 1 25.53 26.60 E 11
Laborer 4 1 NE C
80%14.33 14.33
85%15.22 15.22
90%16.12 16.12
95%17.02 17.02
100%1 2 17.91 17.91
Traffic Technician 1 NE E
80%16.42 16.42
85%17.44 17.44
90%18.47 18.47
95%19.50 19.50
100%1 20.52 20.52
Journeyman Electrician 0 21.70 21.70 NE
Master Electrician 1 1 0.00 0.00 NE 10
Maintenance Technician 5 2 NE E
80%16.42 16.42
85%17.44 17.44
90%1 18.47 18.47
95%19.50 19.50
100%1 2 20.52 20.52
Page 6 of 8
CITY OF PADUCAH FY 2021
POSITION AND PAY SCHEDULE
October 13, 2020
Fleet Maintenance Division
Fleet Supervisor 1 1 25.08 25.43 40.00 E 11
Administrative Assistant III 1 1 18.45 18.45 40 NE 7
Fleet Mechanic I NE 8
Fleet Mechanic II 4 1 NE 9
1 20.50 21.01
1 22.14 22.14
1 23.55 23.55
1 23.59 23.59
Solid Waste Division
Solid Waste Supervisor 2 1 24.60 25.82 40 E 11
1 24.08 25.05
Compost Operations Supervisor 1 1 23.93 23.93 40 E 10
Administrative Assistant III 1 1 17.68 17.68 40 NE 7
Laborer 3 NE C
80%14.33 14.33
85%15.22 15.22
90%16.12 16.12
95%17.02 17.02
100%1 1 1 17.91 17.91
Truck Driver 15 1 NE C
80%14.80 14.80
85%15.72 15.72
90%16.65 16.65
95%17.57 17.57
100%14 13 1 18.49 18.49
Right-Of-Way Maintenance Person 0 NE C
80%15.39 15.39
85%16.35 16.35
90%17.31 17.31
95%18.28 18.28
100%19.24 19.24
Compost Equipment Operator 2 NE F
80%16.65 16.65
85%17.70 17.70
90%18.74 18.74
95%19.78 19.78
100%2 20.82 20.82
Total Budgeted/Filled for Department 70 38 6 15
Note: positions are eliminated through attrition they will be filled as a Non-Civil Service positions.
Note: RCSS - Individuals Retain Civil Service Status
Note: As the Floodwall Operators' CS positions are eliminated through attrition they will be filled as Non-Civil Service positions.
Note: AFSCME employees in the classificaton above shall be eligible to receive "Shift Differential" of $0.35/Hr.
Note: AFSCME employees in the above classification shall be eligible to receive $0.50/Hr as a "Work Leader".
Section J.
PARKS & RECREATION DEPARTMENT AUTHORIZED POSITIONS FY 21 FY 21 HOURS EXEMPT PAY
BUDGET FILLED VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.WORK NON-EXEMPT GRADE
POSITION TOTAL NON-CS RCSS/CS RATE RATE
Director of Parks & Recreation 1 1 55.04 55.04 40 E 16
Assistant Director of Parks & Recreation 1 1 35.88 35.88 40 E 14
Parks & Recreation Superintendent 1 1 26.14 30.00 40 E 13
Cemetery Sexton 1 1 20.00 20.00 40 E 9
Special Events Superintendent 1 1 30.72 30.72 40 E 12
Recreation Specialist 3 1 17.40 17.57 40 E 8
2 17.84 17.84
Executive Assistant I
Senior Administrative Assistant 2 1 21.91 21.91 NE 9
1 19.26 19.96
Administrative Assistant III 1 1 19.26 19.74 NE D
Page 7 of 8
CITY OF PADUCAH FY 2021
POSITION AND PAY SCHEDULE
October 13, 2020
Administrative Assistant II 1 1 15.69 15.69 NE 7
Maintenance Division
Supervisor 2 2 23.06 23.06 E 10
Laborer 10 NE C
80%14.33 14.33
85%1 15.22 15.22
90%1 16.12 16.12
95%1 17.02 17.02
100%5 2 17.91 17.91
Maintenance Technician 1 1 C
80%16.42 16.42
85%17.44 17.44
90%18.47 18.47
95%19.50 19.50
100%20.52 20.52
Right-Of-Way Maintenance Person 2 NE C
80%15.39 15.39
85%16.35 16.35
90%17.31 17.31
95%18.28 18.28
100%1 1 19.24 19.24
Total Budgeted/Filled for Department 27 23 3 1
Note: As positions are eliminated through attrition they will be filled as Non-Civil Service positions.
Note: RCSS - Individuals Retain Civil Service Status
Note: AFSCME employees in the classificaton above shall be eligible to receive "Shift Differential" of $0.35/Hr.
Note: AFSCME employees in the above classification shall be eligible to receive $0.50/Hr as a "Work Leader".
Section K.
HUMAN RESOURCES & RISK AUTHORIZED POSITIONS FY 21 FY 21
BUDGET VACANT
HOURLY
WAGE
ADJ.
HOURLY
WAGE
ADJ.HOURS EXEMPT PAY
POSITIONS TOTAL NON-CS RCSS/CS RATE RATE WORK NON-EXEMPT GRADE
Director of Human Resources 1 1 43.75 43.75 40 E 15
Risk Manager 1 1 40 E 13
H R Generalist 2 1 20.71 20.71 40 E 9
1 20.08 20.08
Total Budgeted/Filled for Department 4 3 0 1
Note: Recreation Superintendent moved to Assistant Director Position, and Parks Maintenenace
Superintendent moved to Public works, and then Parks & Rec. Super created and Rec. Specialist
promoted.
FILLED
Page 8 of 8
Administrative Pay and Position Changes
Effective 7/1/2020
Full Name Previous Job Title Current Job Title Division
Previous
Hourly Rate
Current Hourly
Rate
Exempt /
NonExempt
Peery, Laura J Admin Asst III Senior Administrative Assistant E911 19.07 23.41 Non-Ex
Townsend, Melanie P Engineer Project Manager Engineer Project Manager Engineering 26.64 30.50 Ex
Shelby, Shane E Engineer Technician Engineer Technician Engineering 23.77 24.27 Ex
Riley, Keith G Floodwall Superintendent Floodwall Superintendent Engineering 31.47 31.78 Ex
Cole, Corie K Accountant Accountant Finance 20.21 20.98 Ex
Davenport, Kamra M Accountant Accountant Finance 19.89 21.32 Ex
Herndon, Audra J Controller Controller Finance 42.99 43.92 Ex
Millay, Stephanie M Revenue Auditor Revenue Auditor Finance 22.73 23.88 Ex
Gipson, Erica F Revenue Technician Revenue Technician Finance 15.76 17.32 Non-Ex
Guardian, Melanie Revenue Technician Revenue Technician Finance 16.07 17.32 Non-Ex
Higgins, Matthew J Revenue Technician Revenue Technician Finance 15.38 17.06 Non-Ex
Gray, Kristi L Accountant Senior Accountant Finance 26.27 26.99 Ex
Rathman, Ronald R Battalion Chief/Fire Training Officer Battalion Chief/Fire Training Officer Fire 32.73 37.43 Ex
Tinsley, Matthew H Deputy Fire Chief - Operations Deputy Fire Chief - Operations Fire 39.73 39.73 Ex
Cherry, Joseph G Deputy Fire Chief - Prevention Deputy Fire Chief - Prevention Fire 42.25 43.27 Ex
Tinsman, April K Deputy Fire Marshal Deputy Fire Marshal Fire 23.27 29.18 Ex
Burton, Joseph L Fire Assistant Chief Fire Assistant Chief Fire 24.81 27.06 Ex
Denton, David A Fire Assistant Chief Fire Assistant Chief Fire 24.81 27.06 Ex
Hatton, Charles P Fire Assistant Chief Fire Assistant Chief Fire 25.68 28.01 Ex
Collins, Deborah S Admin Asst III Administrative Assistant Fleet Maintenance 18.45 18.45 Non-Ex
Scutt, James R Supervisor Fleet Supervisor Fleet Fleet Maintenance 25.08 25.43 Ex
Smolen, Michelle L Assistant City Manager Assistant City Manager General Adminis 44.58 47.36 Ex
Spencer-Gartner, Pamela S Public Information Officer Communications Manager General Adminis 32.70 36.44 Ex
Birdsong, Lyndsey M Admin Asst III Senior Administrative Assistant General Adminis 18.80 19.68 Non-Ex
Askew, Lamiira A Admin Asst II Administrative Assistant Parks 15.69 15.69 Non-Ex
Full Name Previous Job Title Current Job Title Division
Previous
Hourly Rate
Current Hourly
Rate
Exempt /
NonExempt
Morsching, Taylor A Parks & Recreation Superintendent Parks & Recreation Superintendent Parks 26.14 30.00 Ex
Wilson, Lessa A Executive Asst I Senior Administrative Assistant Parks 21.91 21.91 Non-Ex
Wurth, Mary E Admin Asst III Senior Administrative Assistant Parks 19.74 19.96 Non-Ex
Edwards, Kelsey B Recreation Specialist Recreation Specialist Parks Services 17.40 17.57 Ex
Reason, Melanie R Neighborhood Planner Planner Planning 19.03 21.32 Ex
Upchurch, Nancy G Executive Asst I Senior Administrative Assistant Planning 23.81 23.81 Ex
Sommer, Joshua P Associate Planner Senior Planner Planning 26.50 26.50 Ex
Antonites, Nathan A Police Captain Police Captain Police 35.02 36.61 Ex
Baxter, Christopher L Police Captain Police Captain Police 36.08 37.52 Ex
Hayes, Joseph A Police Captain Police Captain Police 36.26 37.70 Ex
Smith, Matthew L Police Captain Police Captain Police 36.26 37.70 Ex
Turner, Troy D Police Captain Police Captain Police 35.21 36.81 Ex
Farrell, Mary K Records Clerk I Records Clerk Police 16.04 16.04 Non-Ex
Miller, Sabrina Records Clerk I Records Clerk Police 16.04 16.04 Non-Ex
Newberry, Robin L Executive Asst II Senior Administrative Assistant Police 26.10 26.10 Non-Ex
Fooshee, Amanda J Evidence Technician II Senior Evidence Technician Police 17.55 18.08 Non-Ex
Miller, Vicki L Records Clerk II Records Clerk Police 17.43 18.83 Non-Ex
Newlon, Kimberly G Records Clerk III Senior Records Clerk Police 18.41 19.09 Non-Ex
Orr, Sabrina K Admin Asst III Administrative Assistant Public Works 17.68 17.68 Non-Ex
Ferrell, Christopher L Supervisor Maintenance Supervisor Maintenance Public Works 25.53 26.60 Ex
Coursey, Jason L Supervisor Street Supervisor Street Public Works 23.93 24.27 Ex
Riley, David J Supervisor Street Supervisor Street Public Works 23.93 24.27 Ex
Pryor, Latrisha A Admin Asst III Administrative Assistant Solid Waste 17.68 17.68 Non-Ex
Saxton, John W Supervisor Solid Waste Supervisor Solid Waste Solid Waste 24.08 25.05 Ex
Shelby, William M Supervisor Solid Waste Supervisor Solid Waste Solid Waste 24.60 25.82 Ex
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Pay Grade Schedule - M SMOLEN
Category: Municipal Order
Staff Work By: Michelle Smolen
Presentation By: Michelle Smolen
Background Information: Staff is recommending the Commission adopt a new Pay Grade Schedule to
reflect the adjustments recommended from the results of the compensation study.
Does this Agenda Action Item align with a Strategic Plan Action Step? Yes
If yes, please list the Action Step Item Codes(s): Implement Measures to Recruit & Retain Quality City
Employees
Funds Available:Account Name:
Account Number:
Staff Recommendation: Adopt the updated Pay Grade Schedule
Attachments:
1.pay grade schedule-FY2020-2021 10-13-2020
2.Compensation Study Job Grades to Adopt 10 13 2020
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER REPEALING THE PREVIOUS FY2020-2021 PAY
GRADE SCHEDULE IN ITS ENTIRETY AND ADOPTING A NEW FY2020-2021 PAY
GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY
WHEREAS, the City Commission adopted Municipal Order No. 2349 on June 24,
2020, approving the FY2020-2021 Pay Grade Schedule; and
WHEREAS, the City Commission adopted Ordinance No. 2020-3-8627
approving a professional services agreement with CBIZ Benefits & Insurance Services for a
Classification and Compensation Study; and
WHEREAS, the City Commission wishes to repeal the previous Pay Grade
Schedule for FY2020-2021 and adopt a new Pay Grade Schedule to reflect the adjustments
recommended from the results of the compensation study.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby repeals the FY2020-2021 Pay
Grade Schedule in its entirety and further adopts a new FY2020-2021 Pay Grade Schedule for
the employees of the City of Paducah, Kentucky as attached hereto and made part hereof
(Exhibit A).
SECTION 2. This Order will be in full force and effect from and after the date of
its adoption.
__________________________________
Brandi Harless, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, ___________________
Recorded by Lindsay Parish, City Clerk, ____________________
\mo\pay grade schedule-FY2020-2021 10-13-2020
City of Paducah, KY
Compensation Study Results
Pay Grade Schedule - Annual
Grade Proposed Job Title Minimum Midpoint Maximum
18
City Manager 111,883 145,448 179,014
17
Assistant City Manager 95,064 121,207 147,350
City Engineer 95,064 121,207 147,350
Director of Finance 95,064 121,207 147,350
Fire Chief 95,064 121,207 147,350
Police Chief 95,064 121,207 147,350
16
Director of Parks & Recreation 80,906 103,155 125,404
Director of Planning 80,906 103,155 125,404
Director of Public Works 80,906 103,155 125,404
15
City Clerk/Director of Customer Experience 75,019 95,649 116,280
Controller 75,019 95,649 116,280
Deputy Fire Chief - Operations 75,019 95,649 116,280
Deputy Fire Chief - Prevention 75,019 95,649 116,280
Director of Human Resources 75,019 95,649 116,280
Director of Information Technology 75,019 95,649 116,280
Police Assistant Chief 75,019 95,649 116,280
14
Assistant City Engineer 69,133 88,144 107,155
Assistant Director of Parks & Recreation 69,133 88,144 107,155
Assistant Director of Public Works 69,133 88,144 107,155
Fire Assistant Chief 69,133 88,144 107,155
Police Captain 69,133 88,144 107,155
Revenue Manager 69,133 88,144 107,155
13
Battalion Chief/Fire Training Officer 62,403 78,004 93,604
Communications Manager 62,403 78,004 93,604
E-911 Communication Services Manager 62,403 78,004 93,604
Engineer Project Manager 62,403 78,004 93,604
Engineer Technician III 62,403 78,004 93,604
Fleet/Maintenance Superintendent 62,403 78,004 93,604
Floodwall Superintendent 62,403 78,004 93,604
Parks & Recreation Superintendent 62,403 78,004 93,604
Risk/Safety Manager 62,403 78,004 93,604
Streets Superintendent 62,403 78,004 93,604
12
Chief Building Inspector 55,224 69,030 82,836
Deputy Fire Marshal 55,224 69,030 82,836
Principal Planner 55,224 69,030 82,836
Senior Accountant 55,224 69,030 82,836
Special Events Superintendent 55,224 69,030 82,836
11
Business Systems Analyst 48,871 61,088 73,306
Crime Analyst II 48,871 61,088 73,306
Engineer Technician 48,871 61,088 73,306
GIS Specialist 48,871 61,088 73,306
Landscape Supervisor 48,871 61,088 73,306
Network Administrator 48,871 61,088 73,306
Revenue Auditor 48,871 61,088 73,306
Senior Planner 48,871 61,088 73,306
Supervisor Fleet 48,871 61,088 73,306
Supervisor Maintenance 48,871 61,088 73,306
Supervisor Solid Waste 48,871 61,088 73,306
Supervisor Street 48,871 61,088 73,306
10
Accountant 43,634 54,543 65,452
Assistant City Clerk 43,634 54,543 65,452
Business Development Specialist 43,634 54,543 65,452
Chief Electrical Inspector 43,634 54,543 65,452
Crime Analyst I 43,634 54,543 65,452
Deputy Building Inspector 43,634 54,543 65,452
Deputy Electrical Inspector 43,634 54,543 65,452
E-911 Shift Supervisor 43,634 54,543 65,452
E-911 System Administrator 43,634 54,543 65,452
Grants Administrator 43,634 54,543 65,452
Master Electrician 43,634 54,543 65,452
Parks Maintenance Supervisor 43,634 54,543 65,452
Planner 43,634 54,543 65,452
Senior Help Desk Technician 43,634 54,543 65,452
Senior Human Resources Generalist 43,634 54,543 65,452
Supervisor Compost 43,634 54,543 65,452
9
Cemetery Sexton 39,754 48,699 57,644
Codes Enforcement Officer II 39,754 48,699 57,644
Fleet Mechanic II 39,754 48,699 57,644
Human Resources Generalist 39,754 48,699 57,644
Records Division Manager 39,754 48,699 57,644
Senior Administrative Assistant 39,754 48,699 57,644
Senior Customer Experience Representative 39,754 48,699 57,644
8
Codes Enforcement Officer I 35,495 43,481 51,468
E-911 Telecommunicator 35,495 43,481 51,468
Fleet Mechanic I 35,495 43,481 51,468
Help Desk Technician 35,495 43,481 51,468
Recreation Specialist 35,495 43,481 51,468
Revenue Technician 35,495 43,481 51,468
Senior Evidence Technician 35,495 43,481 51,468
Senior Records Clerk 35,495 43,481 51,468
7
Administrative Assistant 31,977 39,172 46,367
Customer Experience Representative 31,977 39,172 46,367
Evidence Technician 31,977 39,172 46,367
Permit Technician 31,977 39,172 46,367
Records Clerk 31,977 39,172 46,367
2
Parking & Traffic Control Assistant 19,906 23,887 27,868
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Authorize Annual Payment Paxton Park Golf Course in the amount of $75,000 - M
THOMPSON
Category: Municipal Order
Staff Work By: Mark Thompson
Presentation By: Mark Thompson
Background Information: The annual payment of $75,000 for support of Paxton Park Golf Course was
approved with the list of outside agencies recently in Municipal Order 2379. This Municipal Order authorizes
the City to enter into a Contract for Services with Paxton Park Golf Course for the payment of said $75,000.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name: Other Administrative - Paxton Park Golf Board
Account Number: 10000106-580110
Staff Recommendation: Approval
Attachments:
1.MO - contract-Paxton Park FY2021
2.Paxton Park Contract
MUNICIPAL ORDER _________
A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE
MAYOR TO EXECUTE A CONTRACT WITH PAXTON PARK GOLF BOARD, d/b/a
PAXTON PARK MUNICIPAL GOLF COURSE, IN AN AMOUNT OF $75,000 FOR
SPECIFIC SERVICES AND AUTHORIZING THE FINANCE DIRECTOR TO
TRANSFER FUNDS TO SAID BOARD
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the Mayor is hereby authorized and directed to execute
a contract with Paxton Park Golf Board in the amount of $75,000 for specific services for
the Paducah area. This contract shall expire June 30, 2021.
SECTION 2. This expenditure shall be charged to the General Fund -
Paxton Park Golf Board - Account No. 1000 0106 580110
SECTION 3. This Order shall be in full force and effect from and after
the date of its adoption.
______________________________
Mayor Brandi Harless
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, October 13, 2020
Recorded by Lindsay Parish, City Clerk, October 13, 2020
\mo\contract-Paxton Park FY2021
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Approve FY2021 Contract For Services with Paducah Transit Authority in the amount of
$215,000 - J ARNDT
Category: Motion
Staff Work By: Claudia Meeks
Presentation By: James Arndt
Background Information: For FY2021, it was decided that a Grant-In-Aid Application process would be
used to determine the level of funding for various organizations in the City of Paducah. The City went through
a grant application process, The Grant-In-Aid Committee reviewed the applications and then made a
recommendation to the City Manager, who, in turn, took the recommendation to the Board of
Commissioners. On September 8, 2020, the Board of Commissioners, by Municipal Order #2379, approved
the recommendations of the Committee and the City Manager.
The Board of Commissioners is now desirous of entering into a contract with the Paducah Transit Authority
for FY2021 services in the amount of $215,000, payable in four quarterly installments of $53,750 each.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name: General Fund
Account Number: 1000-0601-580080
Staff Recommendation: Approve the FY2021 Contract For Services with Paducah Area Transit in the
amount of $215,000, and authorize the Mayor to execute same.
Attachments:
1.MO - contract-Paducah Transit Authority FY21
2.Paducah Transit Authority Contract
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT WITH PADUCAH TRANSIT AUTHORITY IN THE AMOUNT OF $215,000
FOR PUBLIC TRANSPORTATION SERVICES
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute a contract with Paducah
Area Transit System in the amount of $215,000.00, to be paid in equal quarterly allocations of
$53,750.00, for public transportation services for the Paducah/McCracken County area. This
contract shall expire June 30, 2021.
SECTION 2. This expenditure shall be charged to the General Fund, Account
No.10000106-580080.
SECTION 3. This Municipal Order shall be effective from and after the date of
its adoption.
______________________________
Brandi Harless, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, October 13, 2020
Recorded by Lindsay Parish, City Clerk, October 13, 2020
\mo\contract-Paducah Transit Authority FY21
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Approve FY2021 Contract for Services with the Luther F. Carson Four Rivers Center, Inc. in the
amount of $54,000 - J ARNDT
Category: Municipal Order
Staff Work By: Claudia Meeks
Presentation By: James Arndt
Background Information: For FY2021, it was decided that a Grant-In-Aid Application process would be
used to determine the level of funding for various organizations in the City of Paducah. The City went through
a grant application process, The Grant-In-Aid Committee reviewed the applications and then made a
recommendation to the City Manager, who, in turn, took the recommendation to the Board of
Commissioners. On September 8, 2020, the Board of Commissioners, by Municipal Order #2379, approved
the recommendations of the Committee and the City Manager. The Board of Commissioners is now desirous
of entering into a contract with the Luther F. Carson Four Rivers Center, Inc., for FY2021 services in the
amount of $54,000, payable in four quarterly installments of $13,500 each.
Does this Agenda Action Item align with a Strategic Plan Action Step? Yes
If yes, please list the Action Step Item Codes(s): A-2 Recognize, promote and encourage creative
industry growth
Funds Available:Account Name: Investment Fund
Account Number: 2400-0401-580610
Staff Recommendation: Approve the FY2021 Contract For Services with Luther F. Carson Four Rivers
Center, Inc., in the amount of $54,000, and authorize the Mayor to execute same.
Attachments:
1.Carson Center Contract
2.MO - Carson Center Contract
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT WITH THE LUTHER F. CARSON FOUR RIVERS CENTER, INC. IN THE
AMOUNT OF $54,000 FOR SPECIFIC SERVICES
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the Mayor is hereby authorized to execute a contract with the
Luther F. Carson Four Rivers Center Inc. in the amount of $54,000, to be paid in quarterly
installments of $13,500 each, to providing “Class Acts”, “First Stages” and “Creative Aging”
programs, through the Arts Education Services for Paducah schools, families and senior adults.
This contract shall expire June 30, 2021.
SECTION 2. This expenditure shall be charged to the Investment Fund, Account
No. 24000401-580610.
SECTION 3. This Municipal Order shall be effective from and after the date of
its adoption.
______________________________
Brandi Harless, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, October 13, 2020
Recorded by Lindsay Parish, City Clerk, October 13, 2020
\mo\contract-Carson Center FY21
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Acceptance of CARES Act funding for COVID-19 Relief through the Department of Local
Government in the amount of $1,786,875 - T WILSON
Category: Municipal Order
Staff Work By: Ty Wilson, Melanie Townsend
Presentation By: Ty Wilson
Background Information: The Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act)
established the Coronavirus Relief Fund and appropriated $150 billion to the fund. Under the CARES Act, the
fund is to be used to make payments for specified uses to States and certain local governments. Governor
Beshear is apportioning $300 million of the state's Coronavirus Relief Fund allocation for local government
reimbursements. The maximum amount that the City of Paducah could receive is $1,786,875.
Cities can seek compensation of COVID-related costs such as the purchase of personal protective equipment
(PPE) and other medical and protective supplies, costs of COVID-19 testing, emergency medical response
expenses, amounts spent on communication and enforcement of public health orders, costs of disinfecting
public areas, and payroll expenses for public safety and health employees who have been dedicated to
responding to the pandemic.
The City has been awarded $1,786,875 in CARES Act funding to reimburse salaries for public safety
employees. These funds will be directed back to the General Fund (G/F). These funds are not for a future
project. There is no match requirement.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: Authorize and direct Mayor to execute all required grant award documents.
Attachments:
1.MO award - CARES Act Coronavirus Grant Funding – PD & Fire Salaries
2.Paducah MOA draft
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO ACCEPT A
CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT ("CARES" ACT)
GRANT THROUGH THE DEPARTMENT OF LOCAL GOVERNMENT IN THE AMOUNT
OF $1,786,875 FOR REIMBURSEMENTS FOR THE SALARIES OF POLICE OFFICERS
AND FIREFIGHTERS AND AUTHORIZING THE EXECUTION ALL DOCUMENTS
RELATED TO SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute all documents necessary
to accept a Coronavirus Aid, Relief, and Economic Security Act (“CARES” Act) Grant, in the
amount of $1,786,875 for reimbursements of the salaries of Paducah Police Officers and
Firefighters beginning March 1, 2020, for the entire allotment. No local cash or in-kind match is
required.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
____________________________________
Mayor
ATTEST:
_______________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, _______________________
Recorded by Lindsay Parish, City Clerk, ________________________
\mo\grants\award - CARES Act Coronavirus Grant Funding – PD & Fire Salaries
CCOLE@PADUCAHKY.GOV
GRANT INFORMATION AND IDENTIFICATION
Project Number: C257
Local Government: City of Paducah
Project Name: City of Paducah CRF Reimbursement
Federal Agency: U.S. Department of the Treasury
CFDA Title: Coronavirus Relief Fund for States
CFDA Number: 21:019
Award Year: 2020
Document Description Page 2
2100000782 COVID 19 Relief Fund C257 City of Paducah
Memorandum of Agreement Terms and Conditions
This Memorandum of Agreement (MOA) is entered into, by and between the
Commonwealth of Kentucky, Office of the Governor, Department for Local Government,
Office of Federal Grants (“the Commonwealth”) and City of Paducah (“the Contractor”) to
establish an agreement for the City of Paducah CRF Reimbursement Project. The initial
MOA is effective from October 2, 2020 through March 30, 2021.
Scope of Services: Reimbursements for expenses incurred during the COVID 19
pandemic.
WHEREAS, the United States Congress enacted the Coronavirus Aid, Relief, and
Economic Security Act (CARES Act; P.L. 116-136), which provides assistance to state
and local governments; and
WHEREAS, Section 5001(d) of the CARES Act provides the eligible purposes for which
Coronavirus Relief Fund (CRF) payments may be used; specifically, allowing state and
local governments to make payments for programs that 1) are necessary expenditures
incurred due to the public health emergency with respect to Coronavirus Disease 2019
(COVID-19); 2) were not accounted for in the budget most recently approved as of the date
of enactment [March 27, 2020] of this section for the Commonwealth or local government;
and 3) were incurred during the period that begins on March 1, 2020, and ends on
December 30, 2020.
WHEREAS, the Commonwealth has been duly designated to administer the grant funds
for the Project; and
WHEREAS, the Contractor has submitted an application for CRF grant funds, and
WHEREAS, the Contractor will be the administrator and beneficiary of the grant money
from the Commonwealth for the Project as provided the CARES Act under the terms and
Document Description Page 3
2100000782 COVID 19 Relief Fund C257 City of Paducah
conditions enumerated herein and has further agreed to effectuate the completion of the
Project in accordance with those terms and conditions.
NOW, THEREFORE, in consideration of the mutual covenants, commitments, and
conditions contained herein, the Commonwealth and the Contractor agree as follows:
1. Obligations of the Commonwealth
The Commonwealth agrees, conditioned upon the timely performance by the Contractor
of its obligations herein, to undertake the following obligations:
A. The Commonwealth may, but is not required to, make periodic inspections of the Project
and may send inspection reports to the Contractor. Deficiencies identified in an inspection
report shall be corrected by the Contractor and their correction reported in writing to the
Commonwealth within two weeks of receipt of the inspection report.
B. The Commonwealth will cooperate fully with the Contractor in order to facilitate the
obligations set out in this memorandum.
C. The Commonwealth shall close out the Project upon satisfactory completion of the
Project by the Contractor in accordance with the terms and conditions of this MOA and
submission of an acceptable project completion report in the form prescribed by the
Commonwealth.
2. Obligations of the Contractor
The Contractor agrees to undertake the following obligations:
A. The Contractor shall perform or cause to be performed all necessary acts to plan,
design and complete the Project in accordance with the attached Scope of Work, which
is hereby incorporated herein and made a part of this MOA.
B. The Contractor shall obtain all necessary permits, licenses, and approvals required for
completion of the Project from the appropriate governmental entities.
C. The Contractor shall comply with all applicable federal and state statutes, executive
orders, regulatory requirements, and policies.
D. The Contractor shall use its own procurement procedures that are compliant with all
applicable state and local laws for all purchases of goods or services related to the Project.
Document Description Page 4
2100000782 COVID 19 Relief Fund C257 City of Paducah
E. The Contractor shall submit all Requests for Disbursement on the prescribed forms
of the Commonwealth, including copies of paid invoices, cancelled checks and/or bank
statements documenting the proper expenditure of funds for reimbursement.
F. Beginning upon the effective date of this MOA and regardless of whether any funds
have been drawn, the Contractor shall submit quarterly progress reports and a project
completion report when the project is final to the Commonwealth in the form prescribed
by the Commonwealth until the Project is deemed closed by the Commonwealth. Failure
to submit or fully complete any required report will place the Contractor in noncompliance
status, at which time the Commonwealth will suspend the release of additional funds until
the appropriate documentation has been submitted.
G. The Contractor shall retain all records relating to the Project until the records are
audited by the Commonwealth, or for no less than five (5) years after the Project has been
closed by the Commonwealth, whichever occurs first.
H. A copy of the resolution by the Contractor’s governing body authorizing the execution of
this MOA is attached, which is incorporated into this MOA as though set forth fully herein.
I. The Contractor shall cooperate fully with the Commonwealth and provide any
documentation requested by the Commonwealth in order to facilitate the obligations set
out in this MOA.
J. The Contractor shall be responsible for the expenditure of funds in accordance with
the CARES Act and all other applicable laws. Any unauthorized or improper expenditure
of funds, or expenditure of funds other than in accordance with the terms of this MOA
shall be deemed a default of this MOA by the Contractor. The Contractor shall repay the
Commonwealth all funds that are not spent in accordance with this MOA and applicable
laws.
K. All Contractors, with the exception of Cities with a population of less than one thousand
(1,000) people, or which receives and expends less than seventy-five thousand dollars
($75,000) per fiscal year and has no long term debt, covered by KRS 91A.040(2) and (3),
respectively, and Districts covered by KRS 65.065(2) or KRS 65A.010 to 65A.090, are
subject to an independent annual audit conducted in accordance with generally accepted
auditing standards, Government Auditing Standards, issued by the Comptroller General
of the United States, the provisions of Office of Management and Budget Circular A-133,
“Audits of State and Local Governments,” if applicable, and the Audit Guide for Fiscal
Court Audits issued by the Kentucky Auditor of Public Accounts. The audit report shall
include a certification that the funds were expended for the purpose intended. A copy of
the audit and certification of compliance shall be forwarded to the Commonwealth, Office
Document Description Page 5
2100000782 COVID 19 Relief Fund C257 City of Paducah
of Federal Grants, no later than 18 months after the end of each fiscal year in which funds
were received by a Contractor.
Those Cities and Districts referenced above shall be required to submit a copy of their
financial statement, when applicable, to the Commonwealth, Office of Federal Grants, no
later than 18 months after the end of each fiscal year in which funds were received by a
Contractor. Where a financial statement is not applicable, pursuant to the relevant statute,
an audit shall be required.
3. Mutuality of Obligations
A. The parties agree that the obligations imposed upon them are for the benefit of the
parties and the timely fulfillment of each and every obligation in accordance with this MOA
is necessary. The failure of the Contractor to fulfill its obligations under this MOA or the
failure of any event to occur by a date established by this MOA shall constitute a breach
of the MOA unless the obligation is waived or modified by written MOA of the parties.
B. In the event of default by the Contractor, including the failure to meet any time deadlines
set out in this memorandum, the Commonwealth may declare this MOA void from its date
of execution without further obligation to the Contractor and may commence appropriate
legal or equitable action to enforce its rights under this MOA including action for recovery
of funds expended hereunder.
C. Except as may otherwise be provided herein, the parties to this MOA shall be
solely responsible for any costs incurred in fulfilling their obligations under this MOA. If
any legal action or other proceeding is successfully brought by the Commonwealth to
enforcement this MOA, then the Commonwealth shall be entitled to recover from the
Contractor, reasonable attorneys' fees, court costs and all expenses incurred in that action
or proceeding, in addition to any other relief to which the Commonwealth may be entitled.
4. Miscellaneous Provisions
A. This MOA may be signed by each party upon a separate copy, and in such case one
counterpart of this MOA shall consist of a sufficient number of such copies to reflect the
signature of each party hereto. This MOA may be executed in two or more counterparts
each of which shall be deemed an original, and it shall not be necessary in making proof
of this MOA or the terms and conditions hereof to produce or account for more than one
of such counterparts.
B. The headings set forth in this MOA are for convenience or reference only, and the
words contained therein shall in no way be held to explain, modify, amplify or aid in the
interpretation, construction or meaning of the provisions of this MOA.
Document Description Page 6
2100000782 COVID 19 Relief Fund C257 City of Paducah
C. The terms and conditions of this MOA shall be binding upon and shall inure to the
benefit of the successors and assigns, respectively, of the parties. This provision shall
not be construed to permit assignment by any party of any of its rights and duties under
this MOA which assignment shall be prohibited except with the prior written consent of
all parties hereto.
D. This MOA sets forth the entire understanding of the parties with respect to the subject
matter hereof, supersedes all existing MOAs among them concerning the subject matter
hereof, and may be modified only by a written instrument duly executed by each of the
parties hereto.
E. Performance of each of the terms and conditions of this MOA shall be carried out in
a timely manner.
F. The parties agree that any suit, action, or proceeding with respect to this MOA may
only be brought in or entered by, as the case may be, the courts of the Commonwealth
of Kentucky situated in Frankfort, Franklin County, Kentucky or the United States District
Court for the Eastern District of Kentucky, Frankfort Division.
All notices, requests, demands, waivers, and other communications given as provided in
this MOA shall be in writing, and shall be addressed as follows:
If to the Commonwealth:
Department for Local Government
Office of Federal Grants
100 Airport Road, 3rd Floor
Frankfort, KY 40601
If to the Contractor:
The Honorable Brandi Harless
Mayor, City of Paducah
300 South 5th St.
Paducah, Kentucky 42002-2267
G. The Commonwealth may audit or review all documentation and records of the
Contractor relating to this project pursuant to the provisions of KRS 45A.150.
Document Description Page 7
2100000782 COVID 19 Relief Fund C257 City of Paducah
H. The parties agree that this MOA is not entered into under the provisions of KRS 56.8161
et seq.
Pricing:
The Commonwealth shall, subject to the availability of appropriate funds, pay the
Contractor a sum not to exceed $1,786,875 in accordance with the submission of a
Request for Disbursement form, as prescribed by the Commonwealth.
Document Description Page 8
2100000782 COVID 19 Relief Fund C257 City of Paducah
Memorandum of Agreement Standard Terms and Conditions
Revised December 2019
1.00 Effective Date:
All Memorandum of Agreements are not effective until the Secretary of the Finance and
Administration Cabinet or his authorized designee has approved the agreement and
until the agreement has been submitted to the government contract review committee.
However, in accordance with KRS 45A.700, memoranda of agreement in aggregate
amounts of $50,000 or less are exempt from review by the committee and need only be
filed with the committee within 30 days of their effective date for informational purposes.
KRS 45A.695(7) provides that payments on personal service contracts and memoranda
of agreement shall not be authorized for services rendered after government contract
review committee disapproval, unless the decision of the committee is overridden by the
Secretary of the Finance and Administration Cabinet or agency head, if the agency has
been granted delegation authority by the Secretary.
2.00 EEO Requirements
The Equal Employment Opportunity Act of 1978 applies to All State government projects
with an estimated value exceeding $500,000. The contractor shall comply with all terms
and conditions of the Act.
3.00 Cancellation clause:
Both parties shall have the right to terminate and cancel this contract at any time not to
exceed thirty (30) days' written notice served on the other party by registered or certified
mail.
.
4.00 Funding Out Provision:
The state agency may terminate this agreement if funds are not appropriated to the
contracting agency or are not otherwise available for the purpose of making payments
without incurring any obligation for payment after the date of termination, regardless of the
terms of the agreement. The state agency shall provide the Contractor thirty (30) calendar
day’s written notice of termination of the agreement due to lack of available funding.
5.00 Reduction in Contract Worker Hours:
The Kentucky General Assembly may allow for a reduction in contract worker hours in
conjunction with a budget balancing measure for some professional and non-professional
Document Description Page 9
2100000782 COVID 19 Relief Fund C257 City of Paducah
service contracts. If under such authority the agency is required by Executive Order or
otherwise to reduce contract hours, the agreement will be reduced by the amount specified
in that document. If the contract funding is reduced, then the scope of work related to the
contract may also be reduced commensurate with the reduction in funding. This reduction
of the scope shall be agreeable to both parties and shall not be considered a breach of
contract.
6.00 Access to Records:
The state agency certifies that it is in compliance with the provisions of KRS 45A.695,
"Access to contractor's books, documents, papers, records, or other evidence directly
pertinent to the contract." The Contractor, as defined in KRS 45A.030, agrees
that the contracting agency, the Finance and Administration Cabinet, the Auditor of
Public Accounts, and the Legislative Research Commission, or their duly authorized
representatives, shall have access to any books, documents, papers, records, or other
evidence, which are directly pertinent to this agreement for the purpose of financial audit
or program review. The Contractor also recognizes that any books, documents, papers,
records, or other evidence, received during a financial audit or program review shall be
subject to the Kentucky Open Records Act, KRS 61.870 to 61.884. Records and other
prequalification information confidentially disclosed as part of the bid process shall not be
deemed as directly pertinent to the agreement and shall be exempt from disclosure as
provided in KRS 61.878(1)(c).
7.00 Violation of tax and employment laws:
KRS 45A.485 requires the Contractor and all subcontractors performing work under the
agreement to reveal to the Commonwealth, prior to the award of a contract, any final
determination of a violation by the Contractor within the previous five (5) year period of
the provisions of KRS chapters 136, 139, 141, 337, 338, 341, and 342. These statutes
relate to corporate and utility tax, sales and use tax, income tax, wages and hours
laws, occupational safety and health laws, unemployment insurance laws, and workers
compensation insurance laws, respectively.
To comply with the provisions of KRS 45A.485, the Contractor and all subcontractors
performing work under the agreement shall report any such final determination(s) of
violation(s) to the Commonwealth by providing the following information regarding the
final determination(s): the KRS violated, the date of the final determination, and the state
agency which issued the final determination.
KRS 45A.485 also provides that, for the duration of any contract, the Contractor and all
subcontractors performing work under the agreement shall be in continuous compliance
Document Description Page 10
2100000782 COVID 19 Relief Fund C257 City of Paducah
with the provisions of those statutes, which apply to their operations, and that their failure
to reveal a final determination as described above, or failure to comply with the above
statutes for the duration of the agreement shall be grounds for the Commonwealth's
cancellation of the agreement and their disqualification from eligibility for future state
contracts for a period of two (2) years.
[Check box section below need only be included for Contractors that are quasi-
governmental entities or 501(c)3 non-profit entities.]
Contractor must check one:
_____ The Contractor has not violated any of the provisions of the above statutes within
the previous five (5) year period.
______ The Contractor has violated the provisions of one or more of the above statutes
within the previous five (5) year period and has revealed such final determination(s)
of violation(s). Attached is a list of such determination(s), which includes the KRS
violated, the date of the final determination, and the state agency which issued the final
determination.
8.00 Discrimination:
This section applies only to agreements disbursing federal funds, in whole or part, when
the terms for receiving those funds mandate its inclusion. Discrimination (because of race,
religion, color, national origin, sex, sexual orientation, gender identity, age, or disability) is
prohibited. During the performance of this agreement, the Contractor agrees as follows:
The Contractor will not discriminate against any employee or applicant for employment
because of race, religion, color, national origin, sex, sexual orientation, gender identity
or age. The Contractor further agrees to comply with the provisions of the Americans
with Disabilities Act (ADA), Public Law 101-336, and applicable federal regulations
relating thereto prohibiting discrimination against otherwise qualified disabled individuals
under any program or activity. The Contractor agrees to provide, upon request, needed
reasonable accommodations. The Contractor will take affirmative action to ensure that
applicants are employed and that employees are treated during employment without
regard to their race, religion, color, national origin, sex, sexual orientation, gender
identity, age or disability. Such action shall include, but not be limited to the following;
employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensations; and selection for
training, including apprenticeship. The Contractor agrees to post in conspicuous places,
Document Description Page 11
2100000782 COVID 19 Relief Fund C257 City of Paducah
available to employees and applicants for employment, notices setting forth the provisions
of this non-discrimination clause.
In all solicitations or advertisements for employees placed by or on behalf of the
Contractor, the Contractor will, state that all qualified applicants will receive consideration
for employment without regard to race, religion, color, national origin, sex, sexual
orientation, gender identity, age or disability.
The Contractor will send to each labor union or representative of workers with which he/
she has a collective bargaining agreement or other contract or understanding, a notice
advising the said labor union or workers' representative of the Contractor's commitments
under this section, and shall post copies of the notice in conspicuous places available
to employees and applicants for employment. The Contractor will take such action with
respect to any subcontract or purchase order as the administering agency may direct as
a means of enforcing such provisions, including sanctions for noncompliance.
The Contractor will comply with all provisions of Executive Order No. 11246 of September
24, 1965 as amended, and of the rules, regulations and relevant orders of the Secretary
of Labor.
The Contractor will furnish all information and reports required by Executive Order No.
11246 of September 24, 1965, as amended, and by the rules, regulations and orders of
the Secretary of Labor, or pursuant thereto, and will permit access to his books, records
and accounts by the administering agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations and orders.
In the event of the Contractor's noncompliance with the nondiscrimination clauses of this
agreement or with any of the said rules, regulations or orders, this agreement may be
cancelled, terminated or suspended in whole or in part and the Contractor may be declared
ineligible for further government contracts or federally-assisted construction contracts in
accordance with procedures authorized in Executive Order No. 11246 of September 24,
1965, as amended, and such other sanctions may be imposed and remedies invoked as
provided in or as otherwise provided by law.
The Contractor will include the provisions of paragraphs (1) through (7) of section 202
of Executive Order 11246 in every subcontract or purchase order unless exempted by
rules, regulations or orders of the Secretary of Labor, issued pursuant to section 204 of
Executive Order No. 11246 of September 24, 1965, as amended, so that such provisions
will be binding upon each subcontractor or vendor. The Contractor will take such action
Document Description Page 12
2100000782 COVID 19 Relief Fund C257 City of Paducah
with respect to any subcontract or purchase order as the administering agency may
direct as a means of enforcing such provisions including sanctions for noncompliance;
provided, however, that in the event a Contractor becomes involved in, or is threatened
with, litigation with a subcontractor or vendor as a result of such direction by the agency,
the contractor may request the United States to enter into such litigation to protect the
interests of the United States.
Document Description Page 13
2100000782 COVID 19 Relief Fund C257 City of Paducah
Approvals
This contract is subject to the terms and conditions stated herein. By affixing signatures below, the parties
verify that they are authorized to enter into this contract and that they accept and consent to be bound
by the terms and conditions stated herein. In addition, the parties agree that (i) electronic approvals may
serve as electronic signatures, and (ii) this contract may be executed in any number of counterparts, each
of which when executed and delivered shall constitute a duplicate original, but all counterparts together
shall constitute a single contract.
Commonwealth of Kentucky:
Commissioner
Department For Local Government
Signature Title
Dennis Keene
Printed Name Date
City of Paducah:
Mayor, City of Paducah
Signature Title
Printed Name Date
Approved as to form and legality:
City of Paducah Counsel
Signature Title
Printed Name Date
General Counsel
Department For Local Government
Signature Title
Matthew Stephens
Printed Name Date
Document Description Page 14
2100000782 COVID 19 Relief Fund C257 City of Paducah
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Application for Center Point Recovery Center - 2020 CDBG Coronavirus Grant - T WILSON
Category: Municipal Order
Staff Work By: Ty Wilson
Presentation By: Ty Wilson
Background Information: The Community Development Block Grant (CDBG) program provides
assistance to communities for use in revitalizing neighborhoods, expanding affordable housing and economic
opportunities, providing infrastructure and/or improving community facilities and services. With the
participation of their citizens, communities can devote these funds to a wide range of activities that best serve
their own particular development priorities. All project activities must meet at least one of three national
objectives:
? benefit to low and moderate income persons;
? prevention or elimination of slums or blight; and,
? meeting particularly urgent community development needs.
The Department for Local Government is now accepting applications for CDBG-CV Recovery Kentucky. Due
to the COVID-19 Pandemic, Recovery Kentucky Centers began to experience a reduction in program income
due to halting or reducing new admissions in response to COVID-19 recommendations for social distancing,
reduced group sizes, and other conditions that impacted the number of clients admitted. These applications are
for efforts to prevent, prepare for, and respond to the coronavirus. These will be reimbursements for costs
incurred by the centers for COVID-19 related expenditures.
Centers can receive up to $200,000. The City wishes to apply for a CDBG-CV reimbursement grant up to
$200,000 on behalf of Four Rivers Behavioral Health. No local matching funds are required.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: Authorize and direct the Mayor to execute all required grant application
documents.
Attachments:
1.MO app-cdbg- COVID-19 recovery grant
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING AN APPLICATION FOR A 2020
CDBG CORONAVIRUS RECOVERY KENTUCKY GRANT IN AN AMOUNT UP TO
$200,000 THROUGH THE DEPARTMENT FOR LOCAL GOVERNMENT ON BEHALF OF
FOUR RIVERS BEHAVIORAL HEALTH CENTER POINT RECOVERY CENTER FOR
COVID-19 RELATED EXPENDITURES AND AUTHORIZING THE EXECUTION OF ALL
DOCUMENTS RELATED TO SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application and all
documents relating to same, requesting a CDBG Coronavirus Recovery Kentucky Grant through
the Department for Local Development in the amount up to $200,000 on behalf of Four Rivers
Behavioral Health Center Point Recovery Center for COVID-19 related expenses. No local or in-
kind match is required.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
______________________________
Brandi Harless, Mayor
ATTEST:
______________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners ______________________
Recorded by Lindsay Parish, City Clerk, ________________________
\mo\grants\app-cdbg- COVID-19 recovery grant
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Application & Acceptance for a First Responders Grant through the Marathon Petroleum
Foundation in the amount of $4,800 - S KYLE
Category: Municipal Order
Staff Work By: Ty Wilson, Nathan Torian
Presentation By: Steve Kyle
Background Information: Marathon Petroleum's Logistics and Storage Terminals offers grants to first
responder organizations. Grants will be awarded between $100-$5,000. Health and safety is a core value at
Marathon. They are committed to operating in a manner that promotes the health and safety of employees and
customers, and are focused on making communities stronger, safer places to live, work and play. They provide
funding, equipment and support to first responders, government agencies and community-based organizations
to increase the overall safety of the communities where they operate. Preference is given to projects and
organizations that help communities better prepare for, mitigate the risks of and respond to disasters, hazards
and emergencies.
The City of Paducah Fire desires to apply to purchase four Ice Commander Suits for water rescues in the
amount of $4,800. The current suits that the Fire Department has are in need of an upgrade. There is no local
match requirement.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: Authorize and direct the Mayor to execute all required grant application
documents. Authorize and direct the Mayor to execute all required documents to accept the award if offered.
Attachments:
1.MO App - Marathon Petroleum Foundation Fire Dept.
2.First Responder Brochure 20204603
MUNICIPAL ORDER NO. ________
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
GRANT APPLICATION AND ALL DOCUMENTS NECESSARY FOR A FIRST
RESPONDERS GRANT THROUGH THE MARATHON PETROLEUM FOUNDATION IN
THE AMOUNT OF $4,800, TO BE USED BY THE PADUCAH FIRE DEPARTMENT FOR
THE PURCHASE OF FOUR (4) ICE COMMANDER SUITS FOR WATER RESCUES AND
AUTHORIZING THE ACCEPTANCE OF ALL GRANT FUNDS AWARDED
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute a grant application and
all documents necessary for a First Responders Grant through the Marathon Petroleum
Foundation in the amount of $4,800, for the purchase of four (4) Ice Commander Suits for water
rescues for the Paducah Fire Department. No local cash match or in-kind contributions are
required.
SECTION 2. The City of Paducah hereby accepts all awarded funds and
authorizes and directs the Mayor to execute the grant agreement and all other documents
necessary to accept the grant funds.
SECTION 3. This order shall be in full force and effect from and after the date of
its adoption.
____________________________________
Mayor
ATTEST:
_______________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, _____________________
Recorded by Lindsay Parish, City Clerk, ________________________
\mo\grants\ App – Marathon Petroleum Foundation Fire Dept.
Marathon Petroleum’s Logistics and
responder organizations. Grants will be
awarded between $100-$5,000.
Eligibility Requirements
The grants will be awarded based on the
merits of the request and the needs of the
The level of involvement the local
responder would have with Marathon
responder to react as needed in case of
has had with the terminal to date
(participation in drills, events, etc.).
evaluation of funding source, response
area, number of Marathon Petroleum
facilities impacted, etc.
terminal support.
For technical questions regarding
the online submission process,
please contact our administrator,
Foundation Source, at 800.839.5316 or
premiersupport@foundationsource.com.
terminal manager.
G R A N T PROGRAMFIRST R ESPONDERS
Logistics &Storage
Terminals
Firefighting Equipment
Firefighting Hose
Flammable Liquid Training Registration &
Fees
Foam Application Nozzles and Equipment
Foam Proportioning Equipment
Incident Command System Equipment
Large Diameter Supply Hose
Large Flow Water Monitor 250 GPM +
Mobile Data Terminal (MDT) - Tablets
Personal Accountability Systems
Personal Protective Equipment (PPE)
Portable Atmospheric Monitor
Pre-Incident Planning Software
Radio Communication Equipment
Self-Contained Breathing Apparatus (SCBA)
Thermal Imaging Camera (TIC)
Water Manifolds, Wyes & Siamese
Dry Chemical Agent
Law Enforcement Equipment
Flashlights
Body Armor/Helmets
Cameras - Body Cam/Dash Cam/Drone Cam
Computer Systems
LEL Meters
Bicycles and related accessories
Car Tires
Radio Communication Equipment
Uniforms/Tactical Gear
K-9 Equipment
Vehicle Accessories
Incident Command System Equipment
Active Shooter/WMD Training
Unmanned Aircraft Systems (i.e. Drones)
Items Eligible for Reimbursement
Tablets
Explosive Ordnance Disposal Equipment
Night Sites for Weapons
Simunition Rounds
Exercise Equipment
Swift Water Rescue Equipment
Buoys
Incident Command System Equipment
Personal Floatation Devices (PFD)
Portable Stretchers
Pressurized Line Guns
Rescue Craft
Rescue Rope
Rope Rescue Equipment (i.e. tripods &
carabiners)
Submersible Survival Suits
Throw Bags
Water Self-Rescue Devices
Confined Space-Trench Rescue
Equipment
Air Hose Reels
Cribbing
Extrication Systems & Equipment
Hauling Systems
Hydraulic Shoring Systems
Incident Command System Equipment
Personal Accountability Systems
Pneumatic Air Bags
Portable Air Supply
Portable Atmospheric Monitors
Portable Reciprocating Saws & Drills
Portable Stretchers
Remote Breathing Air Stations
Rescue Rope
RIT Bags and Equipment
Rope Rescue Equipment
Self-Contained Breathing Apparatus (SCBA)
How to Apply
First Responder Grants will be submitted online at the Marathon Petroleum website.
https://www.marathonpetroleum.com/Sustainability/Creating-Shared-Value-and-
Opportunity/Marathon-Petroleum-Foundation/
When completing an application, be sure to include an evaluation of what the grant would
be used for and how it would benefit Marathon Petroleum and the local community. It is
recommended that specific details including itemized lists, quotes and photographs be
included to aide in the decision-making process. The sustainability plan and dissemination
plan sections of the application can be marked as not applicable.
Please note, the following items will not be considered under this program: fire foam, weap-
ons, and supplemental fire training (Marathon Petroleum already provides as needed).
Applications will be reviewed on a monthly basis. Upon review, organizations will receive a
letter and email advising the status of their application.
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Application and Acceptance of the Kentucky League of Cities Insurance Services (KLCIS)
Liability Grant in the amount of $3,000 - R MURPHY
Category: Municipal Order
Staff Work By: Ty Wilson, Melanie Townsend
Presentation By: Rick Murphy
Background Information: The Kentucky League of Cities Insurance Services (KLCIS) program is open to
cities and agencies that are current members with general liability insurance coverage. The City of Paducah is
eligible for $3,000 worth of funding for a 50/50 matching grant. The Engineering Department seeks to apply
for $3,000 for sidewalk and ADA accessible ramp construction. New sidewalks and ADA accessible ramps
were installed at Noble Park tennis courts. The total cost of the sidewalks and ramps is $17,538.02, which was
paid out of account 23002217-542230. The match requirement will be fulfilled by the prior purchases related
to the project.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: Authorize and direct the Mayor to execute all required grant application
documents.
Attachments:
1.MO app & award – klcis grant 2020 – ADA Ramp
2.2020 KLCIS Liability Grant Information
MUNICIPAL ORDER NO.________
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
APPLICATION FOR A 2020 KLCIS LIABILITY GRANT IN THE AMOUNT OF $3,000
THROUGH THE KENTUCKY LEAGUE OF CITIES FOR REIMBURSEMENT FOR
SIDEWALK AND ADA ACCESSIBLE RAMP AT THE NOBLE PARK TENNIS COURTS,
ACCEPTING ANY GRANT FUNDS AWARDED BY KLCIS, AND AUTHORIZING THE
MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application to obtain
a 2020 KLCIS Liability Grant in the amount of $3,000 from the Kentucky League of Cities. The
grant will be used for reimbursement of costs related to the installment of sidewalk and ADA
accessible ramp located at the Noble Park tennis courts. The 50/50 match requirement will be
fulfilled by the prior purchases related to the project.
SECTION 2. That the City of Paducah hereby authorizes the acceptance of any
and all grant funds awarded by the Kentucky League of Cities and authorizes the Mayor to
execute the Grant Agreement and all related documents.
SECTION 3. This order will be in full force and effect from and after the date of
its adoption.
______________________________
Mayor
ATTEST:
________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, ______________________
Recorded by Lindsay Parish, City Clerk, _______________________
\mo\grants\app & award – klcis grant 2020 – ADA Ramp
2020 KLCIS Liability Grant
The KLCIS Liability Grant will be offered from September 14, 2020 to November 6, 2020. Please
pay close attention to the following information for this grant.
This grant is for the KLCIS Liability insurance members.
The 2020 Liability Grant can be viewed online. It is located at www.klc.org.
Eligibility
o The applying city or agency must be a current member of the Kentucky League of Cities Insurance Services (KLCIS) program
with Liability insurance coverage.
o Only one application will be accepted from each insured member.
Important Safety Grant Program Dates
o Application period is from September 14, 2020 – November 6, 2020.
o Invoices or purchase orders must be attached to the grant and returned at the same time.
o We will accept purchase orders and invoices dated July 1, 2020 to November 6, 2020.
o Due to the popularity of this grant, we advise members to apply early. If liability grant applications exceed funds available,
grants will be processed on a first-come, first-served basis.
o All applications must be submitted online.
Application Rules
o The Liability Grant is a 50/50 matching grant.
o Members with Liability premiums before taxes less than $35,000 are eligible for up to $1,500 grant reimbursements for
approved purchases.
o Members with Liability premiums before taxes of $35,000 and above are eligible for up to $3,000 grant reimbursements for
approved purchases.
Eligible Items List:
Personnel Services
• Employee handbooks and training provided by the KLC Legal Team (will accept invoices during calendar year 2020)
Mowers
• Mulching mowers or kits to prevent discharge accidents
Vehicles
• Defensive driver training
• Telematic systems that are used to enforce fleet safety and influence safe driving behaviors
• Costs associated with conducting pre-hire or annual Motor Vehicle Record (MVR) checks
Law Enforcement (must have KLCIS Law Enforcement coverage)
• Police accreditation fees (will accept fees paid during calendar year 2020)
• Defensive driver training
• Body cameras (storage and monthly fees are not included, and Model Policy must be submitted with the application)
• Gun safes
Parks/Playgrounds
• Any fall protection listed under the Consumer Product Safety Committee (CPSC) Guidelines
• New playground equipment to replace old equipment
Slip and Fall Protection
• Sidewalk replacement or repair
Utilities
• Sewer backup prevention (must have sewer backup coverage with KLCIS)
• Cameras, rodding and hydroblasting equipment
• Radio read meters (gas and water)
• Meter lids that meet liability review guidelines for KLCIS
• Hit Kits for natural gas companies to document damaged lines (example Rhino Hit Kit)
• Signage for electric utilities (e.g., high voltage, no trespassing)
• Trimming trees and bushes
All grants are dependent on the availability of funds.
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Health, Vision and Dental Benefit Plan Premiums for 2021- S SUAZO
Category: Municipal Order
Staff Work By: Stefanie Suazo
Presentation By: Peel & Holland
Background Information: The following reflect the recommended monthly health insurance premiums, by
plan, for the 2021 Calendar year. These are the rates, as presented by DJ Story, of Peel and Holland, which are
flat to last year. These premiums allow us to keep our grandfathered status which offers protection to both the
employer and the employee and allow us to maintain an acceptable escrow level to cover expected claims and
plan costs. As a further note, regarding the City’s health insurance premium, there have not been any increases
to cost in the last ten years.
Health Insurance:
Investor Plan Monthly Premium Elite Plan Monthly Premium
Employee $781 Employee $856
Employee/Spouse $969 Employee/Spouse $1,139
Employee Child $825 Employee Child $974
Family $1,118 Family $1,319
The following will reflect the monthly Vision Premium rate for the 2021 Calendar year. The renewal rates will
increase 7% from last year.
Vision Premiums:
Blue View Vision Monthly Premium
Employee $6.58
Employee/Spouse $11.51
Employee / Child(ren)$12.51
Family $19.09
The following will reflect the recommended monthly Delta Dental Plan Premiums for the 2021 Calendar year.
The premium renewal percentage rate will increase by 0% from last year.
Dental Premiums:
Delta Dental of KY Monthly Premium
Employee $25.95
Employee/Spouse $52.95
Employee / Child(ren)$55.38
Family $90.10
Does this Agenda Action Item align with a Strategic Plan Action Step? Yes
If yes, please list the Action Step Item Codes(s): O-1: Implement Measures to Recruit & Retain
Quality City Employees - offering a competitive benefit package.
Funds Available:Account Name:
Account Number:
Staff Recommendation: Approve the premiums listed above for Health Insurance, Vision and Dental.
Attachments:
1.MO - Heath Vision & Dental Premiums 2021
2.2021 Anthem Blue Vision Renewal
3.2021 Delta Dental Renewal Rates
MUNICIPAL ORDER NO. ______
A MUNICIPAL ORDER APPROVING AND ADOPTING THE
COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN PREMIUMS, THE VISION
INSURANCE PLAN PREMIUMS, AND THE DENTAL INSURANCE PLAN PREMIUMS
FOR CALENDAR YEAR 2021 FOR EMPLOYEES OF THE CITY OF PADUCAH, AND
AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME
BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah approves and adopts the following
monthly health insurance premiums for calendar year 2021 for employees of the City of
Paducah:
Health Insurance:
Investor Plan Monthly Premium Elite Plan Monthly Premium
Employee $ 781 Employee $ 856
Employee/Spouse $ 969 Employee/Spouse $1,139
Employee Child $ 825 Employee Child $ 974
Family $1,118 Family $1,319
SECTION 2. That the City of Paducah hereby approves the following monthly
premiums for the Blue View Vision Plan through Anthem BlueCross BlueShield for vision care
for employees for calendar year 2021:
Vision Insurance:
Monthly
Premium
Employee $6.58
Employee/Spouse $11.51
Employee Child $12.51
Family $19.09
SECTION 3. That the City of Paducah hereby approves the following monthly
premiums for the Delta Dental Plan for optional dental care for employees for calendar year
2021:
Dental Insurance
Monthly
Premium
Employee $25.95
Employee/Spouse $52.94
Employee Child $55.38
Family $90.10
SECTION 4. That the premiums for the Comprehensive Health Insurance Benefit
Plan, the Blue View Vision Plan and the Delta Dental Plan for employees of the City of Paducah,
adopted in Sections 1,2 and 3 above, shall become effective January 1, 2021.
SECTION 5. That the Mayor is hereby authorized to execute all documents
related to the premiums approved in Sections 1, 2 and 3 above.
SECTION 6. This order shall be in full force and effect from and after the date of
its adoption.
______________________________
Brandi Harless, Mayor
ATTEST:
______________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, ______________________
Recorded by Lindsay Parish, City Clerk, ______________________
\mo\Heath Vision & Dental Premiums 2021
The plan specifications are subject to Delta Dental's standard exclusions and limitations, including:
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Approve Strategic Health Risk Advisor & Strategic Benefit Placement Services with Peel &
Holland – S SUAZO
Category: Municipal Order
Staff Work By: Stefanie Suazo
Presentation By: Stefanie Suazo
Background Information: The City has utilized the Health Risk Advisor services with Peel & Holland
since July 1999 pertaining to issues regarding the administration, renewal, claim resolution, cost containment
and bidding process of the City's health insurance plan. Staff recommends entering into a contract with Peel &
Holland to continue these services for calendar year 2021.
The 1 year contract with Peel & Holland remains flat at $78,900. This fee is payable in four equal installments
of $19,725 to be billed quarterly. In addition, there is a fee of $200 per hour subject to a minimum retainer of
$5,000 for services requested by the City or the City's legal counsel for issues that arise in connection with
employer and employee bargaining, legal matters, disputes of other similar issues.
In addition to this cost is an Advisory Agreement Services Addendum. This Addendum would only be in effect
if services from the attached form are requested and additional charges and fees will apply. These fees also
remained flat
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: Authorize the Mayor to execute a contract between the City of Paducah and Peel
Holland pertaining to the administration of the City's health insurance.
Attachments:
1.MO Peel & Holland Strategic Health Risk Advisor & Benefit Placement Services 2021
2.2021 City of Paducah Agreement
MUNICIPAL ORDER NO. ______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR A STRATEGIC HEALTH RISK ADVISOR & STRATEGIC BENEFIT
PLACEMENT SERVICES WITH PEEL & HOLLAND FINANCIAL GROUP FOR
ADMINISTRATION OF THE CITY OF PADUCAH’S HEALTH INSURANCE IN AN
AMOUNT OF $78,900 PLUS $200 PER HOUR, SUBJECT TO A MINIMUM RETAINER OF
$5,000, FOR REQUESTED SERVICES RELATED TO EMPLOYEE BARGAINING, LEGAL
MATTERS, AND DISPUTES OR OTHER SIMILAR ISSUES AND AUTHORIZES THE
EXECUTION OF THE ADVISORY AGREEMENT SERVICES ADDENDUM
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah hereby authorizes the Mayor to execute a
contract for a Strategic Health Risk Advisor and Strategic Benefit Placement Services with Peel
& Holland Financial Group, in the amount of $78,900, payable in four equal installments of
$19,725 each, for administration services pertaining to the administration of the City of
Paducah’s health insurance. An additional fee of $200 per hour, subject to a minimum retainer of
$5,000, will be charged for services requested by the City or the City’s legal counsel for issues
that arise in connection with employer and employee bargaining, legal matters, disputes or other
similar issues.
SECTION 2. The City of Paducah hereby authorizes the Mayor to execute an
Advisory Agreement Services Addendum with Peel & Holland Financial Group, which provides
for additional fees if specific additional services are requested including Carrier Billing
Reconciliation, Enrollment Errors, and Benefit Administration System Maintenance for $150 per
hour with a $300 minimum and ACA Reporting for $150 per hour with a $1,500 minimum.
SECTION 3. Said contract and addendum authorized in Sections 1 and 2 above
will be for the 2021 calendar year.
SECTION 4. This order will be in full force and effect from and after the date of
its adoption.
______________________________
Brandi Harless, Mayor
ATTEST:
________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, ______________________
Recorded by Lindsay Parish, City Clerk, _______________________
mo\contract – Peel & Holland Strategic Health Risk Advisor & Benefit Placement Services 2021
City of Paducah, (Strategic Health Risk ADVISOR) Page 1 of 4
STRATEGIC HEALTH RISK ADVISOR &
STRATEGIC BENEFIT PLACEMENT SERVICES
THIS CONTRACT, made and entered into on this 6th day of October 2020, by
and between Peel & Holland Financial Group, 1120 Main, P.O. Box 427, Benton,
Kentucky 42025, hereinafter referred to as "ADVISOR," and City of Paducah,
Kentucky hereinafter referred to as the "CLIENT,"
WITNESSETH:
WHEREAS, CLIENT desires to engaged ADVISOR to access its “Strategic
Health Risk Advisor System and Strategic Insurance Placement Services System”,
hereinafter referred to as “SYSTEM” and ADVISOR desires to accept such
engagement; and
NOW, THEREFORE, in consideration of their mutual promises, the parties
hereto agree as follows:
A. ADVISOR perform the following services on behalf of the CLIENT:
1. Review all insurance contracts and employer forms relating to health,
vision, dental, and drug benefits, HRA, H.S.A. and make
recommendations to the CLIENT on such contracts.
2. Coordinate on-site enrollers or web-based enrollments and assistance
with annual open enrollment for eligible employees during the period(s)
contracted.
3. Provide assistance with questions on behalf of CLIENT including but
not limited to health insurance claims, eligibility, plan selection for
employees.
4. Provide consultation on issues relating to co st share, stop-loss and plan
administration, and oversight in bid processes annually.
5. Review and provide commentary on plan data such as claims,
administrative and reinsurance costs and comparisons of data for
varying years on a quarterly basis agreed to committees and/or the City
Commission, or City Manager as agreed to by CLIENT.
City of Paducah, (Strategic Health Risk ADVISOR) Page 2 of 4
6. Prepare annual request for proposals (RFP) for years CLIENT requests
formal bid processes. Provide oversight and coaching services in
review of bids, assembly of data received by bidders and make specific
recommendations to CLIENT for placement or procurement of
health/drug, dental and vision insurance contracts.
7. Review preferred provider agreements and assist client in comparing
and selecting preferred provider organizations (PPO).
8. Assist CLIENT with meetings and coach on benefit plan issues with
employee groups as requested by CLIENT.
9. When qualified provide advice for all other areas of health, dental and
drug plan operations as requested by CLIENT.
10. Provide COBRA administrative services via a separate administrative
party as per a separate agreement between, U.S. Admin, LLC. and
CLIENT.
11. Provide expert witness services in connection for employer and
employee bargaining, legal matters, disputes, or similar issues, as
requested by the employer or the employer’s legal counsel.
12. Provide data analytics via Acclaim Health Analytics and NavMD
Design180 with customized reporting and care management integration
with disease management firms chosen independently by CLIENT.
13. Access to Compliance Dashboard, tool to help assure compliance with
health plan laws.
B. For the services rendered as described in Paragraph A , Subparagraphs 1
through 10, CLIENT shall pay ADVISOR a fee of $78,900 per annum (fee includes
$72,000 for Items 1-10, $6,300 for item 12, and $600 for Item #13). Services shall be
billed and payable at a rate of $19,725 per quarter and due each of the following dates:
January 1, 2021, April 1, 2021, July 1, 2021, and October 1, 2021, payable within 30
City of Paducah, (Strategic Health Risk ADVISOR) Page 3 of 4
days of each billing statement. Services shall continue for one calendar year from the
inception date of this agreement. For services rendered as described in Paragraph A,
Subparagraph 11 above, CLIENT shall pay ADVISOR a separate fee of $200.00 per
hour subject to a minimum retainer of $5,000.00 per year should services be requested
in item 11 above. Invoice for services rendered or retained under Paragraph A,
Subparagraph 11, shall be billed monthly as accrued and payable no later than the 10 th
of the following month after the billed date. Assuming no services Paragraph A,
Subparagraph 11 are requested, then no fee shall be paid under this separate section
of the services. Also, due to the nature of benefits such as dental, vision, life, voluntary
plans, etc. certain carriers may not waive standard commissions and if such relationship
exists then these commissions shall be disclosed, and commissions may be earned in
addition to other fees specified within this agreement . The charging of these fees and
expenses by ADVISOR for the services enumerated shall not preclude his charging and
receiving a commission or fee as an agent or consultant in a separate transaction
between CLIENT and ADVISOR should there be any such separate transaction.
C. CLIENT acknowledges that, with respect to providing advice and
assistance placing insurance-related products, ADVISOR is acting as an insurance
agent (as defined in KRS Chapter 304.9-020) and subject to provisions of KRS Chapter
304.11-020 TO 304.11-050. Further CLIENT meets the definition of “client” as denoted
in KRS Chapter 304.11-020 TO 304.11-050 for health insurance.
D. CLIENT agrees that ADVISOR’s sole responsibility is to provide its best
advice in an objective manner in accordance with the terms of the contract. CLIENT
understands and acknowledges that in many instances ADVISOR's advice will simply
consist of his opinion. Although CLIENT may delegate to ADVISOR certain decisions
as part of the service rendered by ADVISOR pursuant to this contract, only CLIENT,
and not ADVISOR, shall be responsible for such decisions. ADVISOR's obligation to
CLIENT shall be limited to providing CLIENT with his best opinion based upon his
professional experience at the time such opinion is presented. CLIENT acknowledges
City of Paducah, (Strategic Health Risk ADVISOR) Page 4 of 4
that ADVISOR makes no representations nor warranties concerning the quality,
effectiveness, or results of his coaching services, and CLIENT assumes full risk for, and
shall hold ADVISOR harmless from, all results of following or rejecting ADVISOR's
advice or recommendations.
E. CLIENT shall release ADVISOR from providing any services required
herein and ADVISOR shall provide a refund to CLIENT, prorated with the length of
service rendered, if ADVISOR is prevented from providing the services by sickness,
death, or events beyond his control, or if any outstanding bill which is due and payable
by CLIENT to ADVISOR for past services is not paid in accordance with this contract.
F. Termination: CLIENT agrees that the initial term of this agreement and
associated fees shall continue through December 31, 2021 and may continue into the
future, as mutually agreed and by extending the agreement in writing . Afterward, either
party may termination this agreement, at any time , for any reason, provided a ninety
(90) day notice is provided in writing. Fees shall continue to become due and payable
throughout the length and term of the entire agreement, even if terminated, unless
stipulated otherwise in section E. above.
G. This agreement has been entered into by City of Paducah, Paducah,
Kentucky and Peel & Holland Financial Group.
IN TESTIMONY WHEREOF, Peel & Holland Financial Group and City of
Paducah each has caused their name to be hereunto affixed on this date first written
above.
10/6/2020
Date: DJ Story, Authorized Peel & Holland Representative
Date: City of Paducah Kentucky
City of Paducah (Advisory Agreement Services Addendum) Page 1 of 1
Advisory Agreement Services Addendum
Additional Human Resources and Financial Support Services
Our advisory services assume each client shall maintain employment records, system
information and provide for their own carrier bill reconciliation. In the event the services
indicated below are requested additional charges and fees will apply.
• Carrier Billing Reconciliation: $150 per hour, $300 minimum
o Auditing carrier invoices;
o Retrospective billing resolution and dispute mitigation
• Enrollment Errors: $150 per hour, $300 minimum
o Enrollment corrections;
o Carrier communications;
o Dispute resolution;
• Benefit Administration System Maintenance: $150 per hour, $300 minimum
o System build, implementation and testing;
o Entering, maintaining and updating various records
• ACA Reporting: $150 per hour, $1,500 minimum
o Training, support and online assistance outside the initial system
implementation;
o Entering data, uploading reports and assistance with retrospective corrections
I/We understand the services as listed above require additional time, effort, support and
additional charges shall apply.
Date: City of Paducah, Authorized Representative
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Administrative Services and Stop Loss Insurance with Anthem Blue Cross Blue Shield - Peel &
Holland
Category: Municipal Order
Staff Work By: Stefanie Suazo
Presentation By: Peel & Holland
Background Information: DJ Story of Peel and Holland recommends that the city continue with Anthem
Blue Cross Blue Shield for the 2021 plan year, effective January 1, 2021 as the City’s Third Party
Administrator (TPA) to provide claims administrative services related to the City’s health insurance plan.
Remaining with Anthem offers the best overall option for quality of plans, administrative services and
competitive rates and factors. A summary of Anthem’s administrative fees, rates and factors is attached. In
addition, since January 1, 2011 the City of Paducah has purchased stop loss insurance with Anthem to protect
the City’s health insurance plan in the event of a catastrophic claim(s). It is recommended, for the 2021 plan
year beginning on January 1, 2021, the Commission adopt an agreement with Anthem to purchase stop loss
insurance which is set at a $175,000 maximum city liability per person (individual stop loss), Anthem assumes
liability for all claims in excess of this amount, and $2,437,679.00 maximum city liability of total claims
combined (aggregate stop loss limit), Anthem assumes liability for all claims in excess of the aggregate total
up to $1,000,000. Premium rates are $92.72 per member per month for individual stop loss insurance, in
which there is an increase of 1.41% from last year, and $6.87 per member per month for aggregate stop loss
insurance, which stayed the same from last year.
Does this Agenda Action Item align with a Strategic Plan Action Step? Yes
If yes, please list the Action Step Item Codes(s): O-1: Implement Measures to Recruit & Retain
Quality City Employees - offering a competitive benefit package.
Funds Available:Account Name:
Account Number:
Staff Recommendation: Authorize the Mayor to execute ASO agreement with Anthem Blue Cross Blue
Shield for administrative services and stop loss insurance.
Attachments:
1.MO - health ins-stop loss coverage & administrative services 2021
2.2021 Anthem ASO and Stop Loss Renewal
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER ACCEPTING THE RATES FOR STOP LOSS
INSURANCE COVERAGE AND AUTHORIZING AN AGREEMENT FOR
ADMINISTRATIVE SERVICES WITH ANTHEM BLUE CROSS BLUE SHIELD
FOR THE GROUP HEALTH INSURANCE PLAN FOR THE CITY OF PADUCAH,
KENTUCKY FOR THE 2021 CALENDAR YEAR AND AUTHORIZING THE
MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME
BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE
CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah authorizes and approves an
agreement with Anthem Blue Cross Blue Shield as the City’s Third-Party Administrator
to provide claims administrative services related to the City’s health insurance plan. The
effective date of this Agreement is January 1, 2021 and ending December 31, 2021.
SECTION 2. That the City of Paducah accepts the rates offered through
Anthem Blue Cross Blue Shield for Stop Loss Insurance Coverage for the group health
insurance plan for the City of Paducah, Kentucky. Effective January 1, 2021. The stop
loss rates are as follows:
1) Individual Stop Loss - $175,000 maximum City liability per person
with a monthly rate of $92.72 per member; and
2) Aggregate Stop Loss - $2,437,679 maximum City liability of total
claims combined with a monthly rate of $6.87 per member.
Anthem assumes liability for all claims in excess of the aggregate
total up to $1,000,000.
SECTION 3. The Mayor is hereby authorized to execute all documents
relating to administrative services and stop loss insurance coverage as authorized in
Sections 1 & 2 above.
SECTION 4. This Order shall be in full force and effect from and after
the date of its adoption.
_________________________________
Brandi Harless, Mayor
ATTEST:
____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, _____________________
Recorded by Lindsay Parish, City Clerk, ______________________
\mo\health ins-stop loss coverage & administrative services 2021
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Use of spending credits for eligible employees pursuant to the City’s group health insurance plan
for the 2021 plan year - Peel & Holland
Category: Municipal Order
Staff Work By: Stefanie Suazo
Presentation By: Peel & Holland
Background Information: The City makes financial contributions to subsidize the cost of the premium
charges in the approved health and wellness plan. Allocation of spending credits towards the purchase of
certain benefits such as health, dental or vision pursuant to the City’s group health insurance plan shall be
$8,724 per employee. For those employees who opt out of the City’s group health insurance, who were hired
prior to January 1, 2014, and can show proof of coverage under another sponsored group health insurance plan
are recommended to receive an employer contribution of $2,850. New participants to the waiver credit, with a
hire date after January 1, 2014 are subject to a $500 maximum employer contribution. In addition, any
employee should be able to increase their allotment, at the minimum, by participating in the wellness program.
This can be achieve through biometric readings ($1,000), not using nicotine ($250), getting a physical and
turning in lab work ($250) and participating in six free events ($750) such as walking a 5k.
Does this Agenda Action Item align with a Strategic Plan Action Step? Yes
If yes, please list the Action Step Item Codes(s): O-1: Implement Measures to Recruit & Retain
Quality City Employees - offering a competitive benefit package.
Funds Available:Account Name:
Account Number:
Staff Recommendation: Approve the use of spending credits for eligible employees pursuant to the City’s
group health insurance plan for the 2021 plan year
Attachments:
1.MO - ins policy credits 2021
2.City of Paducah Wellness Program 2021
MUNICIPAL ORDER NO. ________
A MUNICIPAL ORDER ESTABLISHING POLICY FOR USE OF SPENDING
CREDITS TOWARD THE PURCHASE OF CERTAIN BENEFITS SUCH AS HEALTH, DENTAL OR
VISION PURSUANT TO THE CITY’S GROUP HEALTH INSURANCE PLAN FOR THE 2021 PLAN
YEAR
BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH, KENTUCKY:
Section 1. To be eligible for the benefits provided in Section 2, employees must timely
enroll in that portion of the City’s group health insurance plan referred to as medical and prescription
drug coverage. The City shares the cost of medical, prescription drug, dental and vision coverage with
the City employees by contributing $8,724 per employee (“base credit”) to be used under the Plan and
other applicable credits which may be earned pursuant to the applicable City policy.
Section 2. All eligible employees who timely apply for coverage under the City’s group
health insurance plan (medical and prescription drug coverage) shall be permitted to redirect any unspent
employer contribution toward the applicable pre-tax vehicle (HSA, FSA, HRA) subject to all applicable
federal and state laws and regulations and as may be amended from time to time by order of the Board of
Commissioners. Any changes requested by the employee due to change in family status shall be
considered on a pro-rata basis from the effective date of timely enrollment pursuant to the plan documents
of any affected benefit plan.
Section 3.
A. Employees who opt out of the City’s group health insurance, who were hired prior to
January 1, 2014, and can show proof of coverage under another sponsored group health insurance plan
shall receive an employer contribution of $2,850. New participants to the waiver credit, with a hire date
after January 1, 2014 are subject to a $500 maximum employer contribution which can be applied to an
HRA, deposited on an as accrued basis, as established by the City and which can be amended from time
to time by order of the Board of Commissioners. In the event the City in its sole discretion does not
accept the creditability of the spouse’s employer-sponsored group health insurance plan, other group
sponsored health insurance plan, or non-group sponsored health insurance plan, and the employee
chooses to remain covered under such group health insurance plan, then such employee shall be governed
under the procedures established in Section 4.
B. All eligible employees who opt out of the City’s group health insurance plan to enroll
in a health insurance plan that is not under a spouse’s employer-sponsored group health insurance or other
group sponsored health insurance plan shall not be permitted to participate in an employer contribution of
any unspent health insurance credits.
Section 4. All eligible employees who opt out of the City’s group health insurance plan
(medical and prescription drug coverage) for any reason other than those stated in Section 3 above, shall
not be entitled to an employer contribution of unspent credits.
Section 5. All eligible employees and their spouse may receive the maximum wellness
credit that can be earned and that is $2,250 for an employee and $1,000 for a spouse.
Section 6. For all employees who subsequently become eligible for coverage under the
City’s group health insurance plan because of initial employment or a qualifying event (i.e., change in
family status), and is timely enrolled under the Plan or opts out of the Plan, shall be governed under the
same procedures described in Sections 1-4 above, except any benefits shall be applied on a pro-rata basis.
Section 7. Except as provided under the applicable plan document covering any benefit
plan, or HIPAA’s special enrollment rights or the United States Internal Revenue Code, or any other
applicable federal or state law or regulation, or any participant in the City’s group health plan as described
in Section 2 or any employee who has opted out of the plan as described in Sections 3 or 4 above, shall be
precluded from making any changes to pre-tax elections (HSA, FSA, HRA) once the plan year starts
except as otherwise permitted by this Municipal Order.
Section 8. This Order shall be in full force and effect from and after the date of its
adoption.
_____________________________
Brandi Harless, Mayor
ATTEST:
___________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, ________________________
Recorded by Lindsay Parish, City Clerk, _________________________
\mo\ins policy credits 2021
wellness@peelholland.com | O: (270) 804-7649 | F: (866) 734-3250
PRIMARY 3C
CITY OF PADUCAH
WELLNESS PROGRAM
October 1, 2020 - September 30, 2021
WELLNESS IS MORE THAN NUTRITION & EXERCISE
The foundation of this wellness program is based upon education,
preventative care, physical biometrics, a health risk assessment, and
healthy habit development through wellness challenges.
This is YOUR program. Engage in activities that are meaningful
to you so you can achieve wellness with purpose.
HEALTH RISK
ASSESSMENTANNUAL
PHYSICAL
BIOMETRIC
SCREENING
HOW IT WORKS REQUIRED ELEMENTS
This program consists of a combination of an annual
physical with a biometric screening, a health risk
assessment, and several different types of approved
activities to complete. If eligible, you may also
participate in the Healthworks Program if you are
a plan member with a diagnosis of hypertension,
diabetes, and/or hyperlipidemia.
EARN REWARDS!
You’ll be rewarded for your hard work towards
a healthier lifestyle. Track your progress in
WellRight and earn dollars for completing
activities. All activities must be logged in
WellRight for you to earn wellness dollars.
Access WellRight online or by downloading the
WellRight app.
paducahky.wellright.com
INCENTIVE
• Rewarded in 2022 and will be applied toward
your premium or spending / reimbursement
account
• Ranges from $250 - $3,250 depending on your
participation level
• In order to receive ANY incentive, you must
complete the required elements of the
program
wellness@peelholland.com | O: (270) 804-7649 | F: (866) 734-3250
PRIMARY 3C
CITY OF PADUCAH
WELLNESS PROGRAM
October 1, 2020 - September 30, 2021
REQUIRED ELEMENTS
COMPLETE BETWEEN 10/1/2020 - 9/30/2021 | EMPLOYEES & SPOUSES ARE ELIGIBLE
ANNUAL PHYSICAL
Your annual physical is covered
100% under your health plan. Annual
physicals are important opportunities
for healthcare professionals to observe
trends and changes that occur with
your physical health over time.
HEALTH RISK ASSESSMENT
An HRA is a brief survey containing questions
about a broad variety of health habits and
risks. The survey is administered via WellRight.
Your individual responses are never shared
with your employer and all data is reported
as an aggregate report. Information at the
group-level is used solely to develop future
programming and benefits.
BIOMETRIC SCREENING
Good health is built upon a foundation of knowledge. One of the most important things you can do for your health
is to “know your numbers.” You will earn incentives for maintaining your levels within the stated ranges, or by
improving your previous levels by 10%. The results from your previous year’s screening will be used as a baseline.
Your individual lab results will never be shared with your employer or anyone representing your employer.
IF BIOMETRICS ARE NOT COMPLETED, YOU ARE SUBJECT TO THE MINUMUM VALUE PLAN IN 2022.
INCENTIVES EMPLOYEE SPOUSE
Completion of Annual Physical + Biometric Screening $250 $200
BMI ≤ 25 or Total Percent Body Fat:
Men ≤ 17% | Women ≤ 24%$200 $100
Blood Pressure ≤ 120/80 $200 $100
Blood Sugar ≤ 106 $200 $100
Total Cholesterol ≤ 200 $200 $100
HDL: Men ≥ 35 | Women ≥ 45 $200 $100
LDL ≤ 100 $200 $100
Tryglycerides ≤ 200 $200 $100
TOTAL POSSIBLE BIOMETRIC DOLLARS $1,250*$700*
*NOTE:
• If you complete more than one screening during the year, your most recent submission will be used. You can’t
combine parts of each screening to achieve the best outcome for your incentive.
• Just for completing the screening and physical you earn $250 ($200 for spouses).
• You can earn $200 per biometric ($100 for spouses) within range, or if you improve by 10%, up to 5 biometric markers.
• Please allow 48 hours before results are uploaded to your WellRIght account. If you don’t see your results after 48
hours, please contact Peel & Holland to make sure your results were received.
• These biometric standards are based off advice and recommendations from Peel & Holland’s medical partner. These
are a guideline. Please consult your doctor to determine the best standards for your health.
wellness@peelholland.com | O: (270) 804-7649 | F: (866) 734-3250
PRIMARY 3C
CITY OF PADUCAH
WELLNESS PROGRAM
October 1, 2020 - September 30, 2021
If you are a TOBACCO/NICOTINE USER, please complete the Tobacco/ Nicotine User challenge
on your WellRight account.
If you are TOBACCO/NICOTINE FREE, please complete the Tobacco/ Nicotine Free challenge on
your WellRight account. To be considered tobacco/nicotine free, you must meet the tobacco/
nicotine free guidelines:
• You must be tobacco/nicotine free for 6 months prior to becoming insured or open
enrollment.
• City of Paducah reserves the right to randomly test, test based on evidence of tobacco/
nicotine use, or on challenge by another member.
• If a person is found to have obtained the credit and uses tobacco/nicotine, then they forfeit
the credit and will be charged back.
• Tobacco/Nicotine products include cigarette, cigars, chewing tobacco, nicotine patch,
nicotine gum, nicotine lozenges and electronic cigarettes.
TOBACCO / NICOTINE STATUS
COMPLETE BETWEEN 10/1/2020 - 9/30/2021 | EMPLOYEES ONLY
TOBACCO/NICOTINE USER = EARN $0
TOBACCO/NICOTINE FREE = EARN $250
Plan members with a diagnosis of hypertension, diabetes, and/or hyperlipidemia will be
invited to participate in the Healthworks Program. You will meet with a licensed clinician
and complete the program requirements in order to receive the incentive. Completion of the
program can replace as many as 4 approved activities for a max of $500 (employee) or $200
(spouse). You then have the opportunity to complete 2 additional approved activities (each
worth $125 for employees and $50 for spouse) to earn the full incentive for 6 approved activities.
Maximum credit for the Healthworks Program may be limited by the program enrollment date
as well as completion of the protocol as directed by the clinician. Credit missed due to this
limitation can be made up by completing additional approved activities to earn the maximum
allowed incentive for approved activities. Your information is confidential will never be shared
with your employer or anyone representing your employer.
HEALTHWORKS PROGRAM
COMPLETED BY PEEL & HOLLAND AT THE END OF THE YEAR | INVITED PLAN MEMBERS ONLY
INCENTIVES
MUST COMPLETE THE PROGRAM REQUIREMENT TO EARN THE INCENTIVE
EMPLOYEE SPOUSE
Enroll before December 31, 2020 $500 $200
Enroll before March 31, 2021 $375 $150
Enroll before June 30, 2021 $250 $100
Enroll before September 30, 2021 $125 $50
wellness@peelholland.com | O: (270) 804-7649 | F: (866) 734-3250
PRIMARY 3C
CITY OF PADUCAH
WELLNESS PROGRAM
October 1, 2020 - September 30, 2021
INCENTIVES
You have a variety of activities to choose from, each activity is designed to educate and
encourage you to make healthy lifestyle choices. Complete up to six approved activities during
the 2020-2021 program in order to receive the incentive. Log in to your online wellness account
to see approved activities available and complete an approved activity challenge.
Other approved activities may be added throughout the program year.
APPROVED ACTIVITIES
COMPLETE UP TO 6 APPROVED ACTIVITIES | EMPLOYEES & SPOUSES ARE ELIGIBLE
CITY APPROVED 5K
WALK/RUN EVENT
STEPS CHALLENGE
MARCH & SEPTEMBER
WELLNESS CHALLENGES
1 PER QUARTER
COMMUNITY ENGAGEMENT
VOLUNTEER, ETC. | UP TO 2
EDUCATION SESSIONS
ONLINE | 1 PER QUARTER
FINANCIAL PROGRAM
COMPLETED ONLINE
PREVENTATIVE EXAMS
VISION, DENTAL, ETC. | UP TO 3
BIGGEST LOSER 9 WEEKS TO A
5K PROGRAM
ACTIVITIES COMPLETED EMPLOYEE SPOUSE
1 COMPLETED $125 $50
2 COMPLETED $250 $100
3 COMPLETED $375 $150
4 COMPLETED $500 $200
5 COMPLETED $625 $250
6 COMPLETED $750 $300
wellness@peelholland.com | O: (270) 804-7649 | F: (866) 734-3250
PRIMARY 3C
CITY OF PADUCAH
WELLNESS PROGRAM
October 1, 2020 - September 30, 2021
INCENTIVE WORKSHEET
TOTAL POSSIBLE INCENTIVE EARNED TOWARD 2022 PREMIUM
ANNUAL PHYSICAL + BIOMETRIC SCREENING
BIOMETRIC RESULTS $200 EACH, UP TO 5
NICOTINE STATUS
APPROVED ACTIVITIES
HEALTHWORKS PROGRAM *IF INVITED
EMPLOYEE MAX INCENTIVE: $2,250
COMPLETED: $250 NOT COMPLETED: $0
• BMI ≤ 25
• Blood Pressure ≤ 120/80
• Blood Sugar ≤ 106
• Total Cholesterol ≤ 200
• HDL: Men ≥ 35 | Women ≥ 45
• LDL ≤ 100
• Tryglycerides ≤ 200
1 RESULT IN RANGE ($200)
2 RESULTS IN RANGE ($400)
3 RESULTS IN RANGE ($600)
4 RESULTS IN RANGE ($800)
5 RESULTS IN RANGE ($1,000)
NICOTINE USER: $0 NON-NICOTINE USER: $250
1: $125 2: $250 3: $375 4: $500 5: $625 6: $750
ENROLLED BY:12/31/20: $500 3/31/21: $375 6/30/21: $250 9/30/21: $125
ADDITIONAL APPROVED ACTIVITIES:1: $125 2: $250 3: $375 4: $500 5: $625
TOTAL AMOUNT (MAX $750): __________________
TOTAL TOWARD 2022 PREMIUM: ____________________
ANNUAL PHYSICAL + BIOMETRIC SCREENING
BIOMETRIC RESULTS $100 EACH, UP TO 5
APPROVED ACTIVITIES
HEALTHWORKS PROGRAM *IF INVITED
SPOUSE MAX INCENTIVE: $1,000
COMPLETED: $200 NOT COMPLETED: $0
• BMI ≤ 25
• Blood Pressure ≤ 120/80
• Blood Sugar ≤ 106
• Total Cholesterol ≤ 200
• HDL: Men ≥ 35 | Women ≥ 45
• LDL ≤ 100
• Tryglycerides ≤ 200
1 RESULT IN RANGE ($100)
2 RESULTS IN RANGE ($200)
3 RESULTS IN RANGE ($300)
4 RESULTS IN RANGE ($400)
5 RESULTS IN RANGE ($500)
1: $50 2: $100 3: $150 4: $200 5: $250 6: $300
ENROLLED BY:12/31/20: $200 3/31/21: $150 6/30/21: $100 9/30/21: $50
ADDITIONAL APPROVED ACTIVITIES:1: $50 2: $100 3: $150 4: $200 5: $250
TOTAL AMOUNT (MAX $300): __________________
TOTAL TOWARD 2022 PREMIUM: ____________________
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Approve the Proposal for a Change in the Group Life Insurance with to Mutual of Omaha
effective January 1, 2021 - Peel & Holland
Category: Municipal Order
Staff Work By: Stefanie Suazo
Presentation By: Peel & Holland
Background Information: The city received a proposal from Mutual of Omaha to provide employees with
group life insurance effective January 1, 2021. Changing providers will result in a savings of over $4k per
year, while keeping all benefit levels the same, and offering voluntary products to employees with much lower
premiums for benefits related to short-term disability, long-term disability, and voluntary additional life
insurance.
Does this Agenda Action Item align with a Strategic Plan Action Step? Yes
If yes, please list the Action Step Item Codes(s): O-1: Implement Measures to Recruit & Retain
Quality City Employees - offering a competitive benefit package.
Funds Available:Account Name:
Account Number:
Staff Recommendation: Sign agreement to provide life insurance to employees with Mutual of Omaha.
Attachments:
1.Group Life Insurance Mutual of Omaha 2021
2.2021 VOLUNTARY STD_LIFE_AD&D_VTL_AD&D_VOLUNTAR
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER APPROVING AND ADOPTING THE GROUP LIFE
INSURANCE BENEFITS PROPOSAL WITH MUTUAL OF OMAHA IN A TOTAL
ANNUAL GROUP PREMIUM AMOUNT OF $44,453.40 FOR EMPLOYEES OF THE CITY
OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS
RELATED TO SAME
BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah approves and adopts the following group
life insurance premiums for employees of the City of Paducah:
SECTION 2. That the City of Paducah hereby accepts and approves the Group
Insurance Proposal with Mutual of Omaha Insurance Company dated September 16, 2020, for
Basic Term Life and AD&D, Voluntary Term Life and AD&D, Preferred Choice Voluntary
Short-Term Disability and Voluntary Long-Term Disability for the employees of the City of
Paducah and authorizes the Mayor to execute all documents related to same.
SECTION 3. That the premiums for the Group Life Insurance Plan, for
employees of the City of Paducah, adopted in Section 1 & 2 above, shall become effective
January 1, 2021.
SECTION 4. This expenditure will be charged to various accounts.
SECTION 5. This order shall be in full force and effect from and after the date of
its adoption.
______________________________
Brandi Harless, Mayor
ATTEST:
______________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, ____________________
Recorded by Lindsay Parish, City Clerk, _____________________
\mo\Group Life Insurance Mutual of Omaha 2021
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Approve 911 Communications Service Agreement with Melber New Hope Fire District - B
LAIRD
Category: Municipal Order
Staff Work By: Justin Crowell
Presentation By: Brian Laird
Background Information: The Melber New Hope Fire District is seeking to enter into an agreement with
the City of Paducah in order for the Paducah Police Department 911 Communications Services Division to
dispatch calls for the District in exchange for a fee.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: The City of Paducah desires to enter into an agreement with the Melber New Hope
Fire District in order for the Paducah Police Department 911 Communications Services Division to dispatch
calls for the District in exchange for a fee, pursuant to the provisions in the City of Paducah 911
Communications Services Agreement.
Attachments:
1.MO agree-dispatch services – Melber
2.911 Communications Service Agreement Melber 10_8_20
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER APPROVING AN AGREEMENT WITH MELBER
NEW HOPE FIRE DISTRICT FOR DISPATCH COMMUNICATION SERVICES, AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH, KENTUCKY:
SECTION 1. Recitals and Authorization. That the City of Paducah hereby
approves a 911 Communications Service Agreement (the “Agreement”) with Melber New Hope
Fire District, in substantially the form attached hereto and made part hereof (Exhibit A), for 911
Dispatch Services. Further, the Mayor of the City of Paducah is hereby authorized to execute the
Agreement.
SECTION 2. Term. That the initial term of the Agreement shall be for a period
of four (4) years. Such term shall automatically renew at the end of the Initial Term and any
subsequent terms thereafter for an additional four (4) years unless either party terminates the
Agreement as specified in the Agreement or otherwise places the other Party on notice of its
intent to renegotiate the terms of this Agreement by providing written notification of such intent
no later than six (6) months before the termination of the then applicable term.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
______________________________________
Brandi Harless, Mayor
ATTEST:
________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, __________________
Recorded by Lindsay Parish, City Clerk, _____________________
\mo\agree-dispatch services – Melber
Exhibit A
911 Communications Service Agreement
CITY OF PADUCAH
911 COMMUNICATIONS SERVICE AGREEMENT
This Communications Service Agreement (hereinafter "Agreement") is made and entered
into by and between the City of Paducah, Kentucky, a municipal corporation, (hereinafter
"Paducah") and Melber New Hope Fire District (hereinafter “the District" or "Parties" where
Paducah and the District are referred to collectively) pursuant to KRS 79.110 et. seq.
RECITALS
WHEREAS, Paducah Police Department 911 Communications Services Division
(hereinafter "Paducah 911") is a certified Public Safety Answering Point (hereinafter "PSAP”)
which been providing 911 communications services to its citizens and visitors since July 1, 2016;
WHEREAS, in doing so, Paducah provides 911 communications services to citizens and
visitors of other governmental and emergency service agencies for a fee;
WHEREAS, Paducah agrees to dispatch calls for the District in exchange for a fee,
pursuant to the provisions as stated herein.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
CONDITIONS IDENTIFIED HEREIN; THE PARTIES HEREBY AGREE AS FOLLOWS:
1. SCOPE OF COMMUNICATIONS SERVICES. The Parties shall perform
communications services in accordance with the terms and conditions contained within the
current Policies and Procedures Manual and pursuant to a Dispatch Protocol agreed upon by both
Parties. The Parties attach hereto the Current Dispatch Protocol, with the agreement and
understanding that changes to the current Protocol may be necessary in the future. As such, the
Parties agree to consult with each other prior to making any changes to the current Protocol.
2. PRIORITY OF COMMUNICATIONS SERVICES. Priority of communications
services shall be allocated equally among all Users and according to Paducah 911's Policies and
Procedures Manual.
3. DEFINITIONS.
a. “Calls For Service" means all incoming phone calls and all events in CAD that
generate an incident number.
b. "Call Rate" means the fee per call for service. The Call Rate is determined by taking
the projected budget for the upcoming fiscal year, excluding expenses relating to infrastructure
and dividing it by the total number of projected calls for service for the upcoming projected
fiscal year.
4. TERM. This Agreement shall become effective on the date the Agreement is fully
executed. The Initial Term of this Agreement shall be for a period of four (4) years. Such term
shall automatically renew at the end of the Initial Term and any subsequent terms thereafter for
an additional four (4) years unless either Party terminates this Agreement as specified in
Paragraph 5 herein or otherwise places the other Party on notice of its intent to renegotiate the
terms of this Agreement by providing written notification of such intent no later than six (6)
months before the termination of the then applicable term.
5. TERMINATION.
a. Termination without Cause. This Agreement may not be terminated without cause
during the first two (2) years of this initial contract. Thereafter, if the District terminates this
Agreement without cause before the termination date, it shall be subject to a termination fee
equivalent to the total fees paid by the District to Paducah, as stated more particularly in
Paragraphs 6 and 7 of this Agreement, during the previous twelve (12) months. The Parties
expressly agree that this termination fee constitutes a reasonable estimate of Paducah' s loss from
the early termination of this Agreement, and that the amount of the fee is in the nature of
liquidated damages, and not a penalty. The District waives all rights to protest the amount of the
termination fee, and agrees to be unconditionally bound thereto. Either Party may notify the
other Party of its intent to not renew this Agreement at the end of the then applicable term by
providing written notice to the other Party of its intent to not renew this Agreement no less than
six (6) months prior to the expiration of the then applicable term.
b. Termination for Cause. Either party shall have the right to terminate this Agreement
upon written notice for cause. The term "cause' shall include (i) the failure of a party to perform
and/or comply with any of their obligations or duties as specifically required by this Agreement
or (ii) the failure of the District to pay any submitted invoice within sixty (60) days following
date of invoice. In the event a party elects to terminate this Agreement for cause, the terminating
party shall provide the defaulting party with written notice of its intent to terminate and the
grounds for that termination. Upon receipt of that notice, the defaulting party shall be accorded a
period of ten (10) business days within which to remedy the stated grounds. In the event the
defaulting party fails or is unable to remedy the deficiency within the ten (10) day cure period,
the terminating party shall have the right to terminate this Agreement and be relieved from all of
its obligations hereunder. Upon termination, the terminating party shall have all rights and
remedies as provided by law, subject to the limitations and exclusions that are contained in this
Agreement.
6. COMMUNICATIONS SERVICE FEE.
a. The District shall pay a fee for communications services provided by Paducah. The
amount the District shall pay for communications services equal to all of the District's Calls For
Service in the previous month multiplied by the then applicable Call Rate.
b. During Paducah's Fiscal Year 2021, the Call Rate shall not exceed Twenty-one Dollars
and Fifty Cents ($21.50). Thereafter, and for the remainder of the term of this Agreement, the
Call Rate shall not be increased more than 2% annually.
c. Because the Call Rate is calculated using projected expenses and Calls for Service, if it
is determined that the amount paid by the District was less than that actually owed, Paducah will
send an invoice to the District following the end of the applicable Fiscal Year for the difference.
If it is determined that the amount paid by the District was more than that actually owed,
Paducah will issue a refund and/or credit to the District following the end of the applicable Fiscal
Year.
7. PAYMENT. Paducah shall send monthly invoices to the District for the
Communications Service Fee and Infrastructure Fee. The District shall pay the monthly invoices
within thirty (30) days of the date of the invoice. After sixty (60) days of non-payment, this
Agreement shall be subject to Termination for Cause by the City as more particularly described
in Paragraph 5(b).
8. INFRASTRUCTURE. Paducah will purchase the infrastructure upgrade for all
systems and pay all implementation costs related to the infrastructure upgrade to enable the
Paducah staff to provide efficient and expedient communications services to all Users/Parties.
All costs related thereto shall be included in the formula for determining the Infrastructure Fee.
The District will be responsible for ensuring that its field software and hardware devices are
compatible with Paducah's software and hardware.
9. DEPARTMENT/PADUCAH STAFF. The staff of Paducah 911 will be employees
of Paducah, subject to Paducah' s and Paducah 911’s policies and procedures, and will be
supervised by the 911 Communications Services Manager, who will report directly to the Police
Chief. If deemed necessary, Paducah will hire additional staff to ensure all calls for service
generated as a result of this Agreement are handled efficiently and expediently. New hires will
be employees of Paducah and subject to Paducah's and Paducah 911’s Policies and Procedures.
Any issues concerning a Paducah employee shall be addressed with the Manager and/or Police
Chief.
10. LIAISONS OF THE PARTIES. The Police Chief and the 911 Communications
Services Manager are the authorized representatives for purposes of administration of this
Agreement on behalf of Paducah. Danny Thurston will serve as the District's liaison.
11. 911 COMMUNICATIONS SERVICES USER GROUP. A 911 Communications
Services User Group (hereinafter "User Group") will be created which consists of Paducah Fire,
the 911 Communications Services Manager and one person who will represent all six Fire
Protection Districts, i.e., West McCracken Fire Protection District, Concord Fire Protection
District, Lone Oak Fire Protection District, Hendron Fire Protection District, Reidland-Farley
Fire Protection District, and Melber New Hope Fire District. The User Group shall meet
quarterly or more often as necessary. The User Group members shall meet to discuss strategic
issues and matters of mutual interest and concern and shall report to the Chief of Police those
recommendations which the User Group deems of significant import. The Parties expressly
acknowledge and agree that Paducah is not required to implement said recommendations and
that a failure to do so will not be a material breach of this Agreement. The District hereby agrees
and acknowledges that additional members may be added to the User Group at the discretion of
Paducah.
12. ADDITIONAL AGENCIES. All Parties acknowledge and agree that Paducah may
provide communications services to other agencies without the consent of the District. In the
event this occurs, the Communications Service Fee shall be reduced commensurate with the
decrease in percentage of Calls for Service for West McCracken Fire Protection District,
Concord Fire Protection District, Lone Oak Fire Protection District, Hendron Fire Protection
District, Reidland-Farley Fire Protection District, and Melber New Hope Fire District as
compared to the total Calls for Service.
13. NONDISCRIMINATION. The Parties shall comply with all applicable federal, state,
and local laws regarding nondiscriminatory employment practices, whether or not said laws are
expressly stated in this Agreement. The Parties shall not discriminate against any employee or
applicant because of race, color, religious creed, national origin, physical disability, mental
disability, medical condition, marital status, sexual orientation, sex, or age.
14. COMPLIANCE WITH LAW. The Parties shall comply with all applicable legal
requirements including all federal, state, and local laws, ordinances and resolutions, whether or
not said laws are expressly stated in this Agreement.
15. INSURANCE.
a. The District shall maintain general and auto liability insurance, including bodily injury
and property damage, with a single combined liability limit of not less than $1,000,000 for
claims arising out of and in connection with the provision of service by Paducah under this
Agreement.
Paducah shall be named as an additional insured on the District's policy. An endorsement
shall be provided which states that the District's insurance is the primary insurance and that no
other insurance affected by Paducah will be called upon to contribute to a loss under this
coverage. The District shall furnish Paducah with original certificates and amendatory
endorsements effecting coverage required by this clause. All certificates and endorsements are
to be received and approved by Paducah.
b. Paducah shall maintain general and auto liability insurance, including bodily injury
and property damage, with a single combined liability limit of not less than $1,000,000 for
claims arising out of and in connection with the provision of service by Paducah under this
Agreement.
The District shall be named as an additional insured on Paducah's policy. An
endorsement shall be provided which states that Paducah's insurance is the primary insurance
and that no other insurance affected by the District will be called upon to contribute to a loss
under this coverage. Paducah shall furnish the District with original certificates and amendatory
endorsements effecting coverage required by this clause. All certificates and endorsements are to
be received and approved by the District.
16. CONFIDENTIAL INFORMATION.
a. The term "Confidential Information" shall mean any and all information which is
disclosed by either Party ("Owner") to the other ("Recipient”) verbally, electronically, visually,
or in a written or other tangible form which is either identified or should be reasonably
understood to be confidential or proprietary. Confidential Information includes, but is not limited
to, trade secrets, computer programs, software, documentation, formulas, data, inventions,
techniques, marketing plans, strategies, forecasts, customer lists, employee information, financial
information, confidential information concerning Owner's business, as Owner has conducted it or
as it may conduct itself in the future, confidential information concerning any of Owner's past,
current, or possible future products or manufacturing or operational methods, including
information about Owner's research, development, engineering, purchasing, manufacturing,
accounting, marketing, selling or leasing, and any software (including third party software)
provided by Owner. Owner's Confidential Information shall be treated as strictly confidential by
Recipient and shall not be disclosed by Recipient except to those third parties with a need to
know and that are operating under a confidentiality agreement with. non-disclosure provisions
no less restrictive than those set forth herein. This Agreement imposes no obligation upon the
Parties with respect to Confidential Information which either party can establish by legally
sufficient evidence: (a) was in the possession of, or was rightfully known by the Recipient
without an obligation to maintain its confidentiality prior to receipt from Owner; (b) is or
becomes generally known to the public without violation of this Agreement; (c) is obtained by
Recipient in good faith from a third party having the right to disclose it without an obligation to
confidentiality; (d) is independently developed by Recipient without the participation of
individuals who have had access to the Confidential Information or (e) is ·required to be
disclosed by court order or applicable law, provided prior notice is given to the Owner. The
Recipient shall not obtain, by virtue of this Agreement, any rights, title, or interest in any
Confidential Information of the Owner. Within fifteen (15) days after termination of this
Agreement, each party shall certify in writing to Owner that all copies of Owner's Confidential
Information in any form, including partial copies, have been destroyed or returned to Owner.
b. The Parties acknowledge that governmental agencies are required to release certain
information pursuant to requests made under the provisions of the Kentucky Open Records Act
and/or the Freedom of Information Act and further acknowledge and agree that a response in
compliance therewith is not a breach of this Agreement.
c. Each Recipient shall protect all Confidential Information received pursuant to or as a
result of this Agreement with at least the same degree of care and confidentiality, but not less
than a reasonable standard of care, with which Recipient utilizes for Confidential Information.
d. The terms of this Paragraph shall survive termination of this Agreement.
17. INDEMNIFICATION. To the extent not prohibited by the Kentucky Constitution or
Kentucky law, the District shall indemnify, hold harmless, and defend Paducah (including its
elected officials, officers, agents and employees) from and against any and all claims (including
all litigation, demands, damages, liabilities, costs, expenses, and attorney's fees) resulting or
arising from Paducah's performance, or failure to perform, under this Agreement except that the
District shall not be required to indemnify, hold harmless, or defend Paducah from and against
any claims resulting or arising from the negligence of Paducah, its elected officials, officers,
agents or employees.
18. FORCE MAJEURE. If by reason of force majeure, Paducah is unable in whole or in
part to perform the services under this Agreement, Paducah shall not be considered in breach
during the continuance of such inability. The term ''force majeure" as used herein shall mean the
following: acts of God; strikes, lockouts or other industrial disturbances; acts of public enemies;
orders or restraints of any kind of the government of the United States or of the State or any of
their departments, agencies or officials, or any civil or military authority; insurrections, riots,
landslides, earthquakes, fires, storms, droughts, floods, explosions, breakage or accident to
machinery, transmission pipes or canals; or any other cause or event not reasonably within the
control of Paducah.
19. RELATIONSHIP OF THE PARTIES. It is expressly understood that no agency,
employee, partnership, joint venture or other relations is established by this Agreement. Nothing
contained in this Agreement is intended to, nor shall it be construed in any way, to be a joint
powers agreement of any kind.
20. CONTINUOUS SERVICE DELIVERY. The Parties agree that there is a public health
and safety obligation to ensure uninterrupted and continuous service delivery to Paducah and the
District. In the event of a material breach, Paducah will continue to provide services under this
Agreement during any dispute resolution process and the District will continue to make payment
of any fees owed during said process. Additionally, in the event the Agreement is terminated for
any reason, the Parties agree to cooperate in transitioning the District to a new service provider
for a reasonable period of time. The District will continue to be responsible for its fees, as set
forth herein, during said transition period.
21. NO EXPRESS OR IMPLIED WARRANTY. Paducah provides the hardware,
software, and ancillary systems without any warranty or condition, expressed or implied.
Paducah specifically disclaims any implied warranties of title, merchantability, fitness for a
particular purpose, and non-infringement. The District acknowledges that the systems may not
operate continuously without interruption. Paducah makes no representations, warranties, or
guarantees regarding uptime for the systems. Paducah agrees to pursue remedies through the
vendor for the systems to all software problems arising from software provided by the vendor.
Remedies for problems arising that are caused by circumstances outside of the vendor's control
(network connection issues, user errors, hardware failures, etc.) shall be pursued by Paducah
until a resolution is achieved. Paducah shall not be liable to the District for a hardware, software,
or ancillary system failure for any direct, indirect, special, incidental, punitive, or consequential
damages and losses incurred as a result thereof.
22. NOTICES. All notices required or contemplated by this Agreement shall be in writing
and shall be delivered to the respective party as set forth in this section. Communications shall be
deemed to be effective upon the first to occur of: (a) actual receipt by a party's Authorized
Representative, or (b) actual receipt at the address designated below, or (c) three (3) working
days following deposit in the United States Mail of registered or certified mail sent to the address
designated below. The Authorized Representative of either party may modify their respective
contact information identified in this section by providing notice to the other party.
To: City of Paducah
Attn: Mayor
City Hall
300 South 5th Street
Paducah, KY 42003
To: Melber New Hope Fire District
Attn: Chairman of the Board
Danny Thurston
2905 County Line Road
Melber, KY 42069
23. HEADINGS. The heading titles for each paragraph of this Agreement are included only
as a guide to the contents and are not to be considered as controlling, enlarging, or restricting the
interpretation of the Agreement.
24. SEVERABILITY. If any provision of this Agreement (including any phrase, section,
covenant, or condition) is held by a court of competent jurisdiction to be invalid or
unenforceable, the Agreement shall be construed as not containing that provision, and the
remainder of this Agreement shall remain in full force and effect; provided, however, this
paragraph shall not be applied to the extent that it would result in a frustration of the Parties'
intent under this Agreement.
25. GOVERNING LAW, JURISDICTION, AND VENUE. This Agreement shall be
governed in accordance with the laws of the Commonwealth of Kentucky. Should any dispute
arise between the Parties, the Parties shall submit the dispute for administered mediation. The
situs of the mediation shall be in Paducah, Kentucky, and shall be mediated by an experienced
local mediator· selected by the Parties and paid for jointly and equally by the Parties. In the event
the Parties are unable to resolve- the dispute through mediation, any unresolved dispute shall be
brought exclusively in a state court located in McCracken County, Kentucky. By execution of
the Agreement, each of the Parties consent to the exclusive jurisdiction of such courts, and waive
their right to challenge jurisdiction or venue in such courts. Each Party also waives their right to
trial by jury. In the event a dispute must be resolved through litigation, the prevailing party shall
be entitled to recover the costs and expenses of the dispute from the other party, including its
reasonable attorney fees.
26. ASSIGNMENT AND DELEGATION. This Agreement, and any portion thereof, shall
not be assigned or transferred, nor shall any of the Parties' duties be delegated, without the
written consent of the other Party. Any attempt to assign or delegate this Agreement without the
written consent of the other Party shall be void and of no force or effect. Consent by a Party to
one assignment shall not be deemed to be consent to any subsequent assignment.
27. SUCCESSORS. This Agreement shall bind and inure to the benefit of all successors and
assigns of the Parties and any associates in interest, and their respective directors, officers,
agents, servants, and employees, and the successors and assigns of each of them, separately and
collectively.
28. MODIFICATIONS. This Agreement may not be modified orally or in any manner
other than by an agreement in writing signed by both Parties.
29. WAIVERS. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver or a waiver of a subsequent breach of the same or any other provision of this
Agreement. Each Party shall have the right at all times to enforce the provisions of this
Agreement in strict accordance with the terms hereof, notwithstanding any prior conduct or
custom. The failure of a Party to enforce its rights under this Agreement shall not be construed as
having created a custom which is contrary to specific provisions of this Agreement, or as having
in any way or manner modified or waived such provisions. All rights and remedies of the Parties
shall be cumulative, and the exercise of one right or remedy shall not be deemed a waiver or
release of any other right or remedy.
30. ENTIRE AGREEMENT. This Agreement, including all documents incorporated herein
by reference, comprises the entire integrated understanding between the parties concerning the
services described herein. This Agreement supersedes all prior negotiations, agreements, and
understandings regarding this matter, whether written or oral. This Agreement may not be
amended except in writing signed by a duly authorized representative of each Party.
31. SIGNATURES. The individuals executing this Agreement represent and warrant that
they have the right, power, legal capacity, and authority to enter into and to execute this
Agreement on behalf of the respective entities. This Agreement shall inure to the benefit of and
be binding upon the Parties hereto and their respective successors and assigns.
IN WITNESS WHEREOF Paducah and the District do hereby agree to the full performance of
the terms set forth herein.
CITY OF PADUCAH MELBER NEW HOPE FIRE DISTRICT
By:__________________________ By:______________________________
Title: Mayor Title: Chairman of Board
Date:____________________ Date:_________________
APPROVED AS TO FORM:
By: _________________
Title: Legal Counsel
APPROVED AS TO FORM:
By:__________________
Title: Legal Counsel
223963
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Collection of property taxes imposed by the Paducah Independent School District - J PERKINS
Category: Ordinance
Staff Work By: Jonathan Perkins
Presentation By: Jonathan Perkins
Background Information: Each year, the Paducah Independent School District Board of Education (BOE)
sets its tax levy for real estate and personal property pursuant to the authority vested in it under its charter &
the Laws of Kentucky. The BOE authorizes the City of Paducah to collect the School District's property taxes
for them under KRS 160.460.
For the period July 1, 2020 through June 30, 2021 the BOE has levied the following tax levies and has
authorized the City of Paducah to collect those taxes:
Real Estate $.864 per $100 AV
Personal Property (including inventory) $.864 per $100 AV
Taxes collected by the City of Paducah for the BOE is due and payable as set forth in the City's ordinance to
collect its own property taxes.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: Staff recommends for passage.
Attachments:
1.Ordinance - Paducah Independent School authorization to collect ad valorem taxes - Sept 2020
K:\City Clerk\ORD\FINANCE\Paducah Independent School Authorization To Collect Ad Valorem Taxes - Sept 2020.Docx
ORDINANCE NO. 2020-______-_________
AN ORDINANCE AUTHORIZING THE CITY OF PADUCAH TO COLLECT TAXES
FOR THE PADUCAH INDEPENDENT SCHOOL DISTRICT FOR THE PERIOD FROM JULY
1, 2020 THROUGH JUNE 30, 2021.
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. KRS 160.460 authorizes designated cities, such as the City of Paducah, to
collect taxes assessed by independent school districts. Pursuant to this authority, the Board of
Commissioners hereby authorizes the Director of Finance to collect taxes assessed by the
Paducah Independent School District.
SECTION 2. The Board of Education of the City of Paducah, Kentucky, pursuant to the
authority vested in it under its charter and under the laws of the Commonwealth of Kentucky has
adopted a resolution and budget levying an ad valorem tax on all real property in said City
subject to taxation for school purposes. Pursuant to said resolution, the Board of Education
budgets and levies the following taxes for the period of July 1, 2020 through June 30, 2021, an
ad valorem tax of eighty-six and 4/10 cents ($0.864) on each one hundred dollars ($100.00)
assessed valuation of all real property subject to taxation for school purposes in the City of
Paducah, Kentucky, for the support and maintenance of the public schools of said City shall be
collected by the City for the Board of Education.
SECTION 3. The Board of Education of the City of Paducah, Kentucky, pursuant to the
authority vested in it under its charter and under the laws of the Commonwealth of Kentucky has
adopted a resolution and budget levying an ad valorem tax on all personal property in said City
subject to taxation for school purposes. Pursuant to said resolution, the Board of Education
budgets and levies the following taxes for the period of July 1, 2020 through June 30, 2021, an
ad valorem tax of eighty-six and 4/10 cents ($0.864) on each one hundred dollars ($100.00)
assessed valuation of all personal property subject to taxation for school purposes in the City of
Paducah, Kentucky, for the support and maintenance of the public schools of said City shall be
collected by the City for the Board of Education.
SECTION 4. The City of Paducah shall collect the following taxes for the Board of
Education:
K:\City Clerk\ORD\FINANCE\Paducah Independent School Authorization To Collect Ad Valorem Taxes - Sept 2020.Docx
PADUCAH INDEPENDENT SCHOOL DISTRICT
Real Estate $0.864
Personal Property (including inventory) $0.864
SECTION 5. Taxes authorized to be collected herein shall be due and payable as set
forth in Ordinance No. 2020-09-________.
SECTION 6. The provisions of this ordinance are severable. If any provision, section,
paragraph, sentence or part thereof shall be held unconstitutional or invalid, such decision shall
not affect or impair the remainder of this ordinance, it being the legislative intent to ordain and
enact each provision, section, paragraph, sentence and part thereof separately and independent of
each other.
SECTION 7. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
________________________________________
Mayor
ATTEST:
______________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners September ___, 2020
Adopted by the Board of Commissioners _______________, 2020
Recorded by Lindsay Parish, Paducah City Clerk, _______________, 2020
Published by The Paducah Sun, ______________, 2020
Ordinance Prepared by Stacey Blankenship, KKHB
ORD/FIN/Paducah Independent School authorization to collect ad valorem taxes 09-2020
Agenda Action Form
Paducah City Commission
Meeting Date: October 13, 2020
Short Title: Approval of a Renewal Lease Agreement with Forest Hills Village, Inc. J ARNDT
Category: Ordinance
Staff Work By: James Arndt
Presentation By: James Arndt
Background Information: The City of Paducah currently leases its real estate development to Forest Hills
Village, Inc., for specified annual rental amounts. The existing lease agreement will expire on December 31,
2020. The parties desire to continue their lease relationship, with the new term of lease being for ten years,
commencing January 1, 2021 and terminating December 31, 2030.
Does this Agenda Action Item align with a Strategic Plan Action Step? No
If yes, please list the Action Step Item Codes(s):
Funds Available:Account Name:
Account Number:
Staff Recommendation: Authorize the Mayor to execute the Renewal Lease Agreement.
Attachments:
1.Forest Hills - Renewal Lease Agreement
2.Ordinance - Forest Hills Lease
ORDINANCE NO. 2020-____-________
AN ORDINANCE APPROVING A RENEWAL LEASE AGREEMENT
WITH FOREST HILLS VILLAGE, INC, AND AUTHORIZING THE MAYOR TO
EXECUTE SAID LEASE
WHEREAS, the City of Paducah currently leases its real estate
development to Forest Hills Village, Inc., for specified annual rental amounts; and
WHEREAS, the existing lease agreement will expire on December 31,
2020; and
WHEREAS, the parties desire to continue their lease relationship in
accordance with the terms and provisions of a Renewal Lease Agreement.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF
PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah, Kentucky, hereby approves the
Renewal Lease Agreement with Forest Hills Village, In., which shall have the following
terms:
A. The term of the renewal lease shall be for ten (10) years, which
shall commence January 1, 2021, and terminate on the 31st day of
December, 2030.
B. The annual lease payments shall be determined by multiplying the
lease payment as of December 31st of the preceding year by the
average Consumer Price Index “CPI” for Urban Consumers over
the previous two years, as published by the Bureau of Labor
Statistics of the United States Department of Labor for the year
ending in the two previous Novembers, which will be averaged
together to determine applicable CPI. Provided, however, that in
the event that COLA is less than zero, the annual lease shall not be
adjusted for COLA, but rather the annual lease payment shall
remain the same as the preceding year.
C. Forest Hills Village, Inc. shall pay the annual Lease Payments in
twelve (12) equal successive monthly payments on or before the
tenth (10th) of each month of the annual lease term.
D. Such other customary terms and conditions as may be approved by
the Corporation Counsel for the City of Paducah.
SECTION 2. The Mayor of the City is hereby authorized to execute the
renewal lease agreement approved in Section 1 above.
SECTION 3. This ordinance shall be read on two separate days and will
become effective upon summary publication pursuant to KRS Chapter 424.
______________________________
MAYOR
ATTEST:
________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, October 13, 2020
Adopted by the Board of Commissioners, ________________, 2020
Recorded by Tammara S. Brock, City Clerk, ______________, 2020
Published by The Paducah Sun, _____________, 2020
\ord\lease-forest hills – 2020-2030