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HomeMy WebLinkAboutCAFR-June-30-2008City of Paducah Paducah, Kentucky Comprehensive Annual Financial Report Year Ended June 30, 2008 Issued by the Finance Department CITY OF PADUCAH, KENTUCKY COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 TABLE OF CONTENTS Exhibit No. Page No. Introductory Section: Letter of Transmittal 1 - 7 Organizational Chart 8 Principal Officials 9 GFOA Certificate of Achievement 10 Financial Section: Independent Auditor’s Report 11-12 Required Supplementary Information: Management’s Discussion and Analysis 13-25 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Assets 1 26-27 Statement of Activities 2 28-29 Fund Financial Statements: Governmental Funds: Balance Sheet 3 30-31 Reconciliation of the Governmental Funds Balance Sheet to Statement of Net Assets 4 32-33 Statement of Revenues, Expenditures and Changes in Fund Balances 5 34-35 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 6 36-37 Budgetary Comparison Schedule (Budgetary Basis) – General Fund 7 38-41 Budgetary Comparison Schedule – Note to RSI – General Fund 8 42 Budgetary Comparison Schedule (Budgetary Basis) – Special Revenue Investment Fund 9 43 Budgetary Comparison Schedule – Note to RSI – Special Revenue Investment Fund 10 44 Proprietary Funds: Statement of Net Assets 13 45 Statement of Revenues, Expenses and Changes in Fund Net Assets 14 46 Statement of Cash Flows 15 47 Fiduciary Funds: Statement of Net Assets 16 48 Statement of Changes in Net Assets 17 49 Component Units Financial Statements: Statement of Net Assets 18 50-51 Statement of Activities 19 52-53 Notes to Financial Statements 54-87 Required Supplementary Information: Pension Trust Funds Schedules A-1 88 Exhibit No. Page No. Supplementary Information: Nonmajor Governmental Funds: Combining Balance Sheet B-1 89-90 Combining Statement of Revenues, Expenditures and Changes in Fund Balances B-2 91-92 Detail Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual: Municipal Aid Program Fund B-3 93 Emergency Communication Service Fund B-4 94 Court Awards Fund B-5 95 Small Grant Fund B-6 96 Home Grant Fund B-7 97 HUD Revolving Grant Fund B-8 98 Paducah Housing Authority Police Grant Fund B-9 99 Nonmajor Proprietary Funds: Combining Statement of Net Assets C-1 100 Combining Statement of Revenues, Expenses and Changes in Fund Net Assets C-2 101 Combining Statement of Cash Flows C-3 102 Internal Service Funds: Combining Statement of Net Assets D-1 103 Combining Statement of Revenues, Expenses, and Changes in Fund Net Assets D-2 104 Combining Statement of Cash Flows D-3 105 Fiduciary Funds: Combining Statement of Net Assets – Pension Trust Funds E-1 106 Combining Statement of Changes in Net Assets – Pension Trust Funds E-2 107 Combining Statement of Net Assets – Private-purpose Trust Funds E-3 108 Combining Statement of Changes in Net Assets – Private-purpose Trust Funds E-4 109 Statement of Changes in Assets and Liabilities – Agency Funds E-5 110 Table No. Page No. Statistical Section: Net Assets by Component 1 111 Changes in Net Assets 2 112-113 Fund Balances, Governmental Funds 3 114 Changes in Fund Balances, Governmental Funds 4 115 Assessed and Estimated Actual Value of Taxable Property 5 116 Property Tax Rates - Direct and Overlapping Governments 6 117 Principal Taxpayers 7 118 Secured Tax Levies and Collections 8 119 Employee License Tax Collections 9 120 Principal Employee License Taxpayers 10 121 Ratio of Outstanding Debt by Type 11 122 Ratio of Net General Bonded Debt Outstanding 12 123 Table No. Page No. Statistical Section: Direct and Overlapping Governmental Activities Debt 13 124 Legal Debt Margin Information 14 125 Schedule of Sewer Revenue Bond Coverage 15 126 Demographic and Economic Statistics 16 127 Principal Employers 17 128 City Full-Time Employees by Function 18 129 Operating Indicators by Function 19 130 Capital Asset Statistics by Function 20 131 Single Audit Section: Schedule of Expenditures of Federal Awards 132-133 Notes to the Schedule of Expenditures of Federal Awards 134 Report on Internal Control Over Financial Reporting And on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 135-136 Report on Compliance with Requirements Applicable to Each Major Program and On Internal Control Over Compliance in Accordance with OMB Circular A-133 137-138 Schedule of Findings and Questioned Costs 139-140 CITY OF PADUCAH, KENTUCKY INTRODUCTORY SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 December 17, 2008 Honorable Mayor and Commissioners City of Paducah Paducah, Kentucky We are pleased to submit Paducah's Comprehensive Annual Financial Report for the year ended June 30, 2008. Responsibility for the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. The major objective of this report is to describe the City’s financial condition and the financial results of its operation in a format designed to be useful to the general public, elected officials, investors and creditors. We believe the data, as presented, is accurate in all material aspects; that it is reported in a manner designed to present fairly the financial position and results of operations of the various funds. All disclosures necessary to enable the reader to gain maximum understanding of the City’s financial activities have been included. City management’s narrative on the financial activities of the City for the fiscal year ended June 30, 2008, is in the Management’s Discussion and Analysis (MD&A) section of this report, immediately following the Report of Independent Auditors. The letter of transmittal is written to complement the MD&A and the financial statements, and should be read from that perspective and in conjunction with all other sections of the CAFR. THE CITY Paducah was established in 1827 by explorer General William Clark. The City of Paducah is situated at the confluence of the Ohio and Tennessee Rivers in the north central portion of McCracken County. Paducah is the largest city both in the county and in the Jackson Purchase eight county region. The City has established itself as the cultural, economic, medical and transportation center for not only the Jackson Purchase region but for a large portion of Southern Illinois and portions of Western Tennessee and Southeastern Missouri. Industry The Paducah area has moved from the traditional “manufacturing industry” to a “service industry” economy. Multi-state computer services, significant banking corporations, wholesale and retail trade, river-related services, the health care industry and related services are the major employment centers. Traditional manufacturing employment is heavily concentrated in the categories of chemicals, petroleum, coal and rubber, and enriched uranium. Economic Development Activities The Greater Paducah Economic Development Council (GPEDC) coordinates the City’s efforts in strengthening and building economic development activities. Representatives of financial institutions, utilities, local government, education and the business community serve as the Board of Directors. In existence since 1987, GPEDC assumes and carries out the responsibility of working with existing industry and business, as well as identifying and recruiting new companies to the City of Paducah. Additionally, GPEDC is responsible for development of long-term strategy for economic development activities and coordinates local entities in the accomplishment of those strategies. Equal Opportunity Employer CITY OF PADUCAH Finance Department P.O. Box 2267 Paducah, KY 42002-2267 270-444-8512 In the early 1990s, the City of Paducah, the State of Kentucky and several federal agencies, in conjunction with business, developed a 650-acre ‘Information Age’ Park. This park is designed to appeal to firms needing advanced telecommunications and computing capabilities. The Info Park’s focal point was centered on the Resource Center, which was designed to coordinate resources of government, business and education. In 1997, the City of Paducah jointly with the County of McCracken acquired the ‘Industrial Park West of Paducah and McCracken County’. This park contains 218 acres with immediate access to two major railroad lines, Paducah and Louisville and Paducah and Illinois (formerly Illinois Central). The park is located within the southwest quadrant of the I-24/Cairo Road interchange. In 2007, GPEDC began assembling property to establish Riverport West, a 1,000-acre industrial park with rail and river access in western McCracken County. In FY2008, as the following table indicates, there were 186 jobs created and retained, and $6.75 million capital invested not to mention the added fiscal impact from the jobs created and capital invested. Additionally, numerous other retail shops opened, creating several dozen more service industry jobs, further strengthening Paducah’s retail market. Summary of Capital Investment and New/Retained Jobs FY2008 Company Capital Investment In Millions Jobs New Retained Hunter Marine Transport $ 1.50 7 4 Atlas Roofing $.75 6 12 Kentucky Publishing $.50 10 7 Federal Express $4.00 100 40 Total $6.75 123 63 Churches And Schools A relatively strong religious base is evident in the community, as demonstrated by the many churches in Paducah. Numerous churches, representing many of the major denominations, are located within the City. Several area churches offer televised activities as a convenience to those who do not attend church. Elementary and secondary education in Paducah is provided by the Paducah Independent School System, the McCracken County School System, Community Christian Academy, and by the St. Mary’s Parochial School System. Higher education is available locally from West Kentucky Community and Technical College (WKCTC), formerly known as Paducah Community College, a two-year institution affiliated with the University of Kentucky’s community college system. WKCTC also serves as a site for the University of Kentucky extended campus graduate programs, in addition to a four-year engineering college in conjunction with the University of Kentucky. In 2008, WKCTC opened a Paducah School of Art, which held classes this fall in its temporary location, while the permanent facility is under construction Medical Facilities Paducah serves as the regional medical center for much of the Jackson Purchase Area of Western Kentucky, a large portion of Southern Illinois, and Northwestern Tennessee. Paducah’s medical industry has almost every major medical specialty represented in the physician population. The medical industry, represented by Lourdes Hospital and Western Baptist Hospital, provides over 640 beds for medical needs. The two largest hospitals, together, employ approximately 2,900 persons. Recreation And Culture Citizens have available a wide range of recreational and cultural activities which cater to diverse tastes. Area residents may choose from fishing on nearby Kentucky and Barkley Lakes to enjoying the performing arts. -2- City parks provide areas for baseball, softball, golf, football, tennis, disc golf, skate boarding, soccer and picnicking. The Parks Services Department offers a substantial number of activities for people of all ages. The ‘Dogwood Festival’, held in April, highlights the coming of spring in Paducah. Residents are encouraged to spotlight their trees to illuminate a driving tour to celebrate an abundance of dogwood trees. The LowerTown Art and Music Festival is uniquely showcased within the borders of Paducah’s 140-year-old historic neighborhood. The LowerTown Art and Music Festival is an outdoor-juried show in its 6th year. The weekend includes jazz, salsa, zydeco and blues music, as well as food from area restaurants. Over 15,000 people attended in 2008. Started in 2004, the ‘Rivers Edge International Film Festival’ is a four-day event built around the showing of independent film from around the world. The festival is held in multiple venues including Maiden Alley Cinema, Market House Theatre, and Yeiser Art Center. In addition to appealing to the film lover, the festival also provides filmmakers opportunities for exhibition, education, and networking. Paducah is the site of the Museum of the American Quilter’s Society. In May 2008, a congressional designation was passed naming the museum as the National Quilt Museum of the United States. The museum, dedicated in 1991, is the centerpiece for the quilters’ annual convention held in April. The convention attracts an estimated 30,000 visitors to Paducah annually. The ‘After Dinner Downtown Program’, which began in May 1997, started out as an experiment to draw people to Paducah's downtown district. From May to September, businesses remain open late on Saturday night, while street corner musicians of all types entertain. The ‘Paducah Summer Festival’, started in 1967, is an annual celebration held during the last week in July. Some of the Festival’s activities include skydiving, hot air balloon races, a variety of music concerts, and usually concludes with a spectacular riverfront fireworks display. One of Paducah’s oldest celebrations is the ‘8th of August Emancipation Celebration’, which features African American family reunions, or a homecoming. It is a time for African Americans to pay tribute to their heritage and roots, and a time of reconciliation. The ‘Barbecue on the River’ event was started in 1995, as a way for local charities to raise funds. It attracts in excess of 70,000 participants to Paducah’s riverfront during the last weekend in September. Over time, this annual event has grown to incorporate other events, including ‘Marine Industry Day’ and ‘Old Market Days’. Paducah Power sponsors the annual ‘Christmas in the Park’ lighting display at Noble Park. The public is invited to a special lighting ceremony the Friday after Thanksgiving. This is the eleventh year for the event. Although the event is free, volunteers collect more than $30,000 in cash and thousands of pounds of canned food annually. Paducah has an active symphony and several theater groups. The Paducah Symphony Orchestra stages concerts during the winter season, with the Market House Theater presenting several productions during the same time period. In addition, West Kentucky Community and Technical College’s ‘Arts in Focus’ series sponsors a variety of professional productions. The most recent addition to the City’s cultural lineup is the ‘Luther F. Carson Four Rivers Center for the Performing Arts’. The Center opened in February 2004, as a regional, multiple-purpose facility, with a 1,800- seat main hall designed to accommodate a wide variety of cultural and educational programs. The McCracken County Public Library offers a large selection of literature, special collections and programs. The West Kentucky Community and Technical College Library supplements this community resource. The combined inventories of the two libraries yield nearly 121,000 titles, not counting numerous periodicals and newspapers. -3- THE GOVERNMENT Paducah operates under a Council-City Manager form of government. The Paducah Board of Commissioners is made up of a Mayor and four Commissioners elected at large by the citizens on a non-partisan basis. The Mayor is elected for a four-year term and Commissioners for a two-year term. The Mayor and Commissioners have equal voting powers. The Board of Commissioners sets the policies that govern the City. It appoints advisory citizens groups that help in the decision-making process. The City Manager is appointed by the Board and assists it in formulating objectives, policies and programs. The City Manager is responsible for the day-to-day operation of the City’s 339 full-time employees as of June 30, 2008. Department managers are responsible for their respective departments and report directly to the City Manager. REPORTING ENTITY AND ITS SERVICES For financial statement purposes, as required by generally accepted accounting principles, the City’s Comprehensive Annual Financial Report includes all City of Paducah financial statements (primary government) and its component units. The component units discussed below are included in the City’s reporting entity because of the significance of their operational or financial relationships with the City of Paducah. Blended units are presented as such because the units’ governing bodies are substantially the same as the governing body of the City, or provide services almost entirely to the City of Paducah. The City has only one blended unit: the Police and Firefighters’ Pension Fund, which was established for the benefit of police and firemen of the City. The following component units have been presented as discrete units to emphasize that they are legally separate from the City. Paducah Water Works, Paducah Power System, and Transit Authority of the City of Paducah are all included in the City’s financial statements because of their financial relationship with the City. The City provides a full range of municipal services, including police and fire protection; maintenance of streets and infrastructure; sanitation services; storm sewer services; cultural events and recreation activities. Accounting System The City’s accounting system is organized on the basis of separate funds, each of which is considered to be a separate accounting entity. The financial activities of each fund generate a separate set of self-balancing accounts, which comprise its assets, liabilities, fund equity, revenues, and expenditures/expenses. Municipal resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The City’s accounting records for the governmental funds and agency funds are maintained on a modified accrual basis, with revenues being recorded when “measurable and available” and expenditures being recorded when the services or goods are received and the liabilities are incurred. Accounting records for the City’s proprietary funds and trust funds are maintained on the accrual basis, with revenues recognized when earned and expenses recorded when the liability is incurred or economic asset used. Internal Control In developing and evaluating the City’s accounting system, consideration is given to the adequacy of internal controls. Internal controls were designed for Paducah’s accounting system to reasonably safeguard its assets against loss from unauthorized use or disposition, check the accuracy of accounting data, promote operational efficiency and encourage adherence to prescribed managerial policies. -4- Budgetary Control Paducah’s budget process provides for input from department managers, top management, elected officials and the public to determine what programs and services will be provided for during the upcoming year. Budgetary control is maintained at the departmental level by comparing budgeted expenditures with actual expenditures on a periodic and year-to-date basis. An expenditure, which would result in an overrun of department appropriation, cannot be made until additional funds are appropriated and a budget amendment is approved. Purchase orders which result in an overrun of department appropriations cannot be honored until additional appropriations are made available. Open encumbrances at fiscal year-end, if any, are reported as reservations of fund balance. Unencumbered funds at year-end roll into the fund balance. Financial Policies The City’s financial policies are shaped by state law and established by management and the City Commission. Financial policies include budgeting and financial planning, capital planning, revenue, investment, debt management, procurement, and accounting and auditing. As part of the City’s annual budget process, financial policies are reviewed and amended as necessary. In FY2008, there were no changes in policy that would have a significant impact on the financial statements of the City. LONG-TERM FINANCIAL PLANNING On October 1, 2005, the City’s payroll tax was increased ½ cent. As a result of the payroll tax increase, the City Commission created the Investment Fund. The Investment Fund is funded with the ½ cent increase and is dedicated to the following purposes: economic development, neighborhood redevelopment, infrastructure capital investment, and property tax relief. During the FY 2009 budget process, the Commission reviewed numerous decision packages proposed for the Investment Fund Budget; expenditures totaling $4.36 million were appropriated. The City has numerous infrastructure/capital items that will affect the long-term financial planning process. The following projects are two examples of future considerations facing the City: Floodwall Restoration. The 12.5-mile long floodwall system protecting a large portion of the Paducah- McCracken area is approaching 60 years of age. It is still in good condition long beyond its design life; however, it is in need of necessary repairs. The estimated cost of this restoration project is approximately $6 million. Anticipated grant funds will cover 65% of the project, but the City will proceed with an expenditure of around $2 million to make the most seriously needed repairs. Riverfront Redevelopment Plan. The City’s Riverfront Redevelopment Plan includes proposed improvements that will provide public amenities, recreational facilities & public spaces that will tie the City’s downtown to the River. The plan includes steamboat landing redevelopment, a public marina, boat ramp, and recreational trails and shoreline enhancements, just to name a few. Completion of Phase I & Phase II of the riverfront redevelopment will cost an estimated $46.2 million. In FY2007 the City was allocated $5.3 million in federal funds for Phase 1. As the project gets underway, property acquisition, construction, and eventually operating costs will be a long-term planning consideration. ECONOMIC CONDITION The City continues to be aggressive in promoting economic development, since new developmental job growth is necessary to ensure the continued stability of the City’s tax base. Economic indicators and trends reflect that the area’s economy has remained steady in recent years and is expected to continue to be steady over the near- term. Area employment remains stable with 30,029 persons employed (McCracken County) as of June 30, 2008. The June 2008 unemployment rate was 6.1% (McCracken County), which is 11% higher than the federal rate of 5.5%. Both local and federal unemployment rates increased, compared to 5.6 and 4.7 in the prior year, respectively. The number of active electric and water meters was nearly the same as the prior year. The number of building and electric permits obtained was 1,203 for fiscal year 2008 valued at $47.7 million, which is $23.7 million down from fiscal year 2007. -5- CASH MANAGEMENT The Finance Department is responsible for the custody, investment and disbursement of all funds of the City in accordance with the procedures adopted by the City Commission. It is the City’s policy to invest funds in a manner that will provide the highest investment return with the maximum security of principal, while meeting the City’s daily cash flow demands. The City’s investments are governed by Kentucky Revised Statute (KRS) 66.480, and an investment policy approved by the City Commission. All funds were invested in either obligations of the United States or its agencies, or collateralized Certificates of Deposit. Interest income totaling approximately $615 thousand was earned in all funds during this fiscal year. RISK MANAGEMENT In recent years, attention has been focused on safety in the workplace. Working with the Kentucky League of Cities (KLC) has produced numerous enhancements in worker safety. In fiscal year 2005, a risk manager was hired in order to more aggressively address risk issues. The City has selected various insurance coverage to mitigate potential risk, with premiums/deductibles decreasing approximately $171,000 or 13% to $1.13 million for fiscal year 2008 for general liability, public officials liability, auto, law enforcement and workers compensation. PENSION FUND MANAGEMENT The City of Paducah employees are covered by one of three retirement systems: (1) Police and Firefighters’ Pension Fund (PFPF); (2) County Employees’ Retirement System (CERS); and (3) Appointive Employees’ Pension Fund (AEPF). The PFPF is a single-employer contributory defined benefit plan established by local ordinance under Kentucky statutes. Members contribute 8% of their gross earnings. The investments of this fund are managed by a six-member board of trustees, which utilizes BB&T as money managers. Monthly reports are received, and monthly meetings are held with the money managers to review investment progress and strategy. The financial health of the fund is evaluated by an annual actuarial report. In the past year, the PFPF had a net asset decrease of $2.373 million, with net assets valued at $12.1 million on June 30, 2008. In November 2005, the City issued general obligation bonds of $6.1 million to finance the Police and Firefighters’ Pension Fund estimated actuary liability. There was 1 active member and 86 retirees and/or beneficiaries in this fund as of June 30, 2008. The most recent actuarial report prepared for the PFPF was as of July l, 2008. The CERS is a multiple employer cost sharing defined benefit plan administered by Kentucky Retirement System. Effective August 1, 1988, all but 21 active police and firefighters opted to transfer from PFPF to the County Employees’ Retirement System. Non-hazardous duty employees contribute 5%, while hazardous duty employees contributed 7% until August 1, 1998. Hazardous duty employees contribute 8% effective August 1, 1998, due to a change in state pension law. The City contributed 16.17% for non-hazardous and 33.87% for hazardous duty employees in fiscal year 2008. The AEPF is a single-employer contributory defined benefit plan created by local ordinance under Kentucky statute. While there are no active members in the plan, there are 7 retirees and/or beneficiaries receiving benefits from the fund as of June 30, 2008. Retirees are former non-hazardous duty municipal employees who retired prior to the statewide CERS plan. Funding was formerly provided by a special ad valorem tax, with any shortfall to be covered by a transfer from the City’s General Fund. The AEPF had a net asset decrease of $45,874 in fiscal year 2008, with net assets valued as of June 30, 2008, of $271,701. -6- INDEPENDENT AUDIT Kentucky Revised Statute 91 A-040 requires an annual audit of each fund of the City by an auditor of public accounts or a certified public accountant. The independent certified public accounting firm of Kemper CPA Group, LLP has conducted this audit and their opinion has been included in this report. The City is also subject to the Single Audit Act Amendments of 1996 reporting requirements. The Single Audit Report is included within this report. CERTIFICATE OF ACHIEVEMENT The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Paducah, Kentucky for its comprehensive annual financial report for the fiscal year ended June 30, 2007. This was the seventeenth consecutive year that the City achieved this prestigious award. In order to be awarded a Certificate of Achievement for Excellence in Financial Reporting, a government must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement for Excellence in Financial Reporting is valid for a period of one year only. We believe our current comprehensive annual financial report continues to meet the Certificate of Achievement Program’s requirements, and we are submitting it to GFOA to determine its eligibility for another certificate. ACKNOWLEDGMENTS The preparation of this report on a timely basis could not be accomplished without the efficient and dedicated services of the entire staff of the Finance Department. We wish to express our appreciation to all members of the Finance Department who assisted and contributed to its preparation, and special thanks to Kemper CPA Group, LLP. We also thank the Mayor and City Commission for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. -7- CITY OF PADUCAH, KENTUCKY ORGANIZATIONAL CHART CITIZENS OF PADUCAH CITIZENS OF PADUCAH Mayor and Commissioners Advisory Board and Committees City Manager City Attorney Finance Department City Clerk Inspection Parks Department Fire Department Public Works Department Solid Waste Fleet Maintenance DivisionFacility Maintenance Division Police Department Human Resources Planning Department Engineering Department Engineering Division Flood Control Division Street Division -8- CITY OF PADUCAH, KENTUCKY PRINCIPAL OFFICIALS BOARD OF COMMISSIONERS Mayor William F. Paxton Mayor Pro tem Robert Coleman Commissioner Gerald Watkins Commissioner Gayle Kaler Commissioner Buz Smith CITY MANAGER James Zumwalt Human Resources Herschel Dungey Finance Jonathan Perkins, C.P.A. Police Chief Randy Bratton Fire Chief Steve Kyle City Engineer Richard Murphy Planning Stephen Ervin Parks Services Mark Thompson Inspections Joel Scarbrough Public Works Earnie Via Information Services Greg Mueller City Clerk Tammy Brock Risk Manager Cindy Medford Public Information Pam Spencer Downtown Development Steve Doolittle -9- -10- CITY OF PADUCAH, KENTUCKY FINANCIAL SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 Independent Auditor’s Report Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky We have audited the accompanying financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Paducah, Kentucky (the City), as of and for the year ended June 30, 2008, which collectively comprise the City’s basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City of Paducah, Kentucky’s management. Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of the following component units: Paducah Water Works, Paducah Power System, and Transit Authority of the City of Paducah, which represent 100 percent of the assets and revenues of the Component Units column. Those financial statements were audited by other auditors whose reports have been furnished to us, and our opinion on the basic financial statements, insofar as it relates to the amounts included for Paducah Water Works, Paducah Power System, and Transit Authority of the City of Paducah, discretely presented component units, is based on the reports of the other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, based on our audit and the reports of other auditors, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Paducah, Kentucky as of June 30, 2008, and the respective changes in financial position and cash flows, where applicable, thereof and the respective budgetary comparisons for the General Fund and Special Revenue Investment Fund , for the year then ended in conformity with accounting principles generally accepted in the United States of America. In addition, in our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial positions of each nonmajor governmental, nonmajor enterprise, internal service, and fiduciary fund, which collectively comprise the City’s combining and individual fund statements and schedules as listed in the table of contents as of June 30, 2008, and the respective changes in financial position and cash flows, where applicable, thereof and the respective budgetary comparisons for the non-major governmental funds, for the year then ended in conformity with accounting principles generally accepted in the United States of America. -11- 333 Broadway Suite 1001 Paducah, KY 42001 Phone: (270)443-4400 Fax: (270)443-0963 kempercpa.com In accordance with Government Auditing Standards, we have also issued our report dated December 17, 2008, on our consideration of the City’s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and important for assessing the results of our audit. The Management’s Discussion and Analysis and Pension Trust Fund Schedules on pages 13 through 25 and 88, are not a required part of the basic financial statements but are supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Paducah, Kentucky’s basic financial statements. The introductory section and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of State, Local Governments, and Non-Profit Organizations, and is also not a required part of the basic financial statements of the City of Paducah, Kentucky. The schedule of expenditures of federal awards has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. Certified Public Accountants and Consultants Paducah, Kentucky December 17, 2008 -12- CITY OF PADUCAH, KENTUCKY REQUIRED SUPPLEMENTARY INFORMATION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY MANAGEMENT’S DISCUSSION AND ANALYSIS JUNE 30, 2008 The City of Paducah (“City”) offers Management’s Discussion and Analysis to provide a narrative overview and analysis of City financial activities for fiscal year ended June 30, 2008. To fully understand the entire scope of the City’s financial activities, this information should be read in conjunction with the letter of transmittal (pages 1-7) and the basic financial statements (pages 26-87) provided in this document. The City first implemented Government Accounting Standards Board Statement 34, Basic Financial Statements—and Management’s Discussion and Analysis—for State and Local Governments, for fiscal year 2003. I. Financial Highlights • Assets exceeded liabilities by $50.4 million at the close of the 2007-2008 fiscal year. Of this amount, $9.4 million (unrestricted net assets) may be used to meet City government’s ongoing obligations to citizens and creditors. • Total net assets increased $647,137. • At fiscal year end, City governmental funds reported a combined ending fund balance of $15.6 million. Approximately 65% of this total amount, $10.1 million, is unreserved and available for spending at the City’s discretion. Of the $10.1 million, $631,677 is in various special funds, which are earmarked for specific purposes. • At the end of the current fiscal year, unreserved general fund balance was $9.4 million, of which cash makes up approximately $4.2 million. When compared to actual total appropriations, the general fund cash balance is 13%. II. Overview of Financial Statements This discussion and analysis serves as an introduction to the City’s basic financial statements, which consist of four components: 1) government-wide financial statements, 2) fund financial statements, 3) component unit financial statements, and 4) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements. A. Government-Wide Financial Statements Government-wide financial statements are designed to provide readers with a broad overview of City finances in a manner similar to private-sector business. The Statement of Net Assets presents information on all City assets and liabilities, with the difference between assets and liabilities reported as net assets. Monitoring increases and/or decreases in net assets over time may serve as a useful indicator of whether the financial position of the City is improving, stagnating, or deteriorating. The Statement of Activities presents information showing how the City’s net assets changed during the fiscal year. All net asset changes are reported as soon as the underlying event giving rise to the change occurs regardless of the timing of related cash flows. Revenues and expenses are reported in the Statement of Activities for some items that will only result in cash flows in the future (e.g., uncollected taxes and earned but unused vacation leave). Both of the government-wide financial statements distinguish City functions that are primarily supported by taxes and intergovernmental revenues (governmental activities) from other City functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). City governmental activities include general government, public safety, public service, park and recreation, planning and development, and interest on long-term -13- debt. Business-type activities of the City include Solid Waste, Section Eight Housing, Civic Center and Telecommunication Information System Authority (TISA). Government-wide financial statements include not only the City (the primary government), but also a legally separate Paducah Water Works, Paducah Power System and Transit Authority of the City of Paducah (component units) for which the City is financially accountable. Financial information for the component units is reported separately from the financial information presented for the primary government itself. The government-wide financial statements can be found on pages 26-29 of this report. B. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over segregated resources for specific activities or objectives. The City of Paducah, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. City funds can be divided into three categories: 1) Governmental Funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. Unlike government-wide financial statements, however, governmental fund financial statements focus on current sources and uses of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. This information may be useful in evaluating a city’s near- term financing requirements. The City maintains eleven (11) individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General, General Capital Improvements, Investment, and Debt Service Funds, all of which are considered to be major funds. Data from the other seven (7) funds are combined into a single, aggregated presentation. Individual fund data for each of these non-major governmental funds is provided in the form of combining and individual fund statements elsewhere in this report on pages 89-99. Readers may better understand the long-term impact of the City’s near-term financing decisions by comparing the narrow-focus governmental funds financial statements with governmental activities in the government-wide financial statements. Exhibit 4 (pages 32-33) and Exhibit 6 (pages 36-37) provide a reconciliation to ease comparison between the fund financial statements and the government-wide statements. The basic governmental fund financial statements can be found on pages 30-37 of this report. 2) Proprietary Funds. The City maintains two types of proprietary funds: a. Enterprise Funds. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements and are used to account for operations: • That are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user charges; or • Where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. -14- The City uses four enterprise funds to account for Solid Waste, Section Eight Housing, Civic Center and TISA, as well as certain component units that provide electric, water, and public transit. TISA and Civic Center receive subsidy from the General Fund. The City’s enterprise fund financial statements can be found on pages 45-47. The City’s component unit enterprises include the Paducah Water Works, Paducah Power System and Paducah Transit Authority, which provide water, electric, light and power systems, and public transportation. These component units, each of which has their own board of directors, are also enterprise funds and are shown on pages 50-53. b. Internal Service Funds are used to accumulate and allocate costs internally among the City’s various functions. The City uses internal service funds to account for fleet services, fleet replacement, risk management (insurance) and employee health programs. Internal Service Funds have been allocated between governmental activities and business-type activities in the government-wide financial statements based on revenue earned. Proprietary funds provide the same kind of information as government-wide financial statements, but in greater detail. Individual data for the nonmajor proprietary funds is presented in the form of combining statements on pages 100-102 of this report. Individual data for the internal service funds is likewise presented in the form of combining statements on pages 103- 105 of this report. 3) Fiduciary Funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government and are not reflected in government-wide financial statements because those resources are not available to support City programs. Individual data for the City’s four (4) fiduciary funds (Appointive Employees’ Pension, Police and Firefighters’ Retirement, Other Trust Funds, and Maintenance and Rehabilitation Trust) are presented in the form of combining statements on pages 106-110 of this report. C. Notes to the Financial Statements The notes provide additional information that is essential to fully understanding data provided in the government-wide and fund financial statements. Notes to the financial statements can be found on pages 54-87 of this report. D. Other Information In addition to basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning City funding of its obligation to provide pension benefits to its employees and budgetary comparison schedules for the general and major special revenue funds. The combining statements referred to earlier in connection with nonmajor governmental funds, nonmajor proprietary funds, internal service funds and fiduciary funds are presented immediately following the required supplementary information on pensions and budgetary comparisons. Combining fund statements and schedules can be found on pages 89-110 of this report. III. Government-Wide Financial Analysis As noted earlier, net assets may serve over time as a useful indicator of the City’s financial position. City assets exceeded liabilities by $50.4 million as of June 30, 2008. The largest portion of the City’s net assets (67%) reflects its investment in capital assets (i.e., land, buildings, machinery, equipment and infrastructure) less outstanding related debt used to acquire those assets. The City uses these capital assets to provide service to citizens and, as a result, these assets are -15- not available for future spending. The City’s capital assets investment is reported net of related debt, but the resources to pay this debt must be provided from other sources since the capital assets cannot be used to liquidate the liabilities. An additional portion of City net assets (14%) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets (19%) may be used to meet the City’s ongoing obligations to citizens and creditors. As of June 30, 2008, the City reports positive balances of net assets, both for the government as a whole, as well as for its separate governmental and business-type activities. City of Paducah, Kentucky Net Assets June 30 Governmental Activities Business-Type Activities Total Primary Government 2008 2007 2008 2007 2008 2007 (Restated) (Restated) (Restated) Current Assets $ 32,855,949 $ 32,471,637 $ 2,989,156 $ 3,261,224 $ 35,845,105 $ 35,732,861 Capital Assets 35,123,258 38,575,330 1,863,975 1,505,323 36,987,233 40,080,653 Other noncurrent assets 8,620,763 6,520,288 - - 8,620,763 6,520,288 Total Assets 76,599,970 77,567,255 4,853,131 4,766,547 81,453,101 82,333,802 Current Liabilities 8,082,282 7,914,656 351,399 431,296 8,433,681 8,345,952 Noncurrent liabilities 20,507,471 22,132,588 2,078,262 2,068,712 22,585,733 24,201,300 Total liabilities 28,589,753 30,047,244 2,429,661 2,500,008 31,019,414 32,547,252 Net assets: Invested in capital assets, net of related debt 31,766,783 32,557,572 1,863,975 1,505,323 33,630,758 34,062,895 Restricted 6,810,671 5,794,248 579,460 728,996 7,390,131 6,523,244 Unrestricted 9,432,763 9,168,191 (19,965) 32,220 9,412,798 9,200,411 TOTAL NET ASSETS $ 48,010,217 $ 47,520,011 $ 2,423,470 $ 2,266,539 $ 50,433,687 $ 49,786,550 A. Analysis of the City’s Operations The following table provides a summary of the City’s operations for the years ended June 30, 2008 and 2007. Governmental activities increased the City’s net assets by $490,206. Business-type activities increased the City’s net assets by $156,931. -16- City of Paducah, Kentucky Changes in Net Assets June 30 Governmental Activities Business-Type Activities Total Primary Government 2008 2007 2008 2007 2008 2007 Revenues: (Restated) (Restated) (Restated) Program revenues: Charges for services $ 2,951,203 $ 4,038,902 $ 4,341,859 $ 4,332,732 $ 7,293,062 $ 8,371,634 Operating grants/ contributions 1,340,261 782,322 1,785,809 2,014,894 3,126,070 2,797,216 Capital grants/ contributions 1,297,900 3,681,490 9,480 23,969 1,307,380 3,705,459 General Revenues: Property taxes 4,221,957 4,122,538 - - 4,221,957 4,122,538 Franchise taxes 137,816 183,736 - - 137,816 183,736 Telecommunications tax 826,379 522,665 - - 826,379 522,665 Insurance premium tax 4,699,458 4,414,672 - - 4,699,458 4,414,672 Vehicle tax 597,239 594,585 - - 597,239 594,585 Bank tax 177,011 163,930 - - 177,011 163,930 Gross receipts license tax 4,061,587 4,050,057 - - 4,061,587 4,050,057 Employee license tax 16,520,523 16,273,966 - - 16,520,523 16,273,966 Other taxes 521,511 499,185 - - 521,511 499,185 Intergovernmental revenue 1,401,400 1,243,028 - - 1,401,400 1,243,028 Unrestricted investment earnings 540,620 638,976 73,985 84,580 614,605 723,556 Gain on sale of capital assets 119,200 48,656 127,131 16,641 246,331 65,297 Total revenues 39,414,065 41,258,708 6,338,264 6,472,816 45,752,329 47,731,524 Expenses: General Government 10,709,641 9,462,543 - - 10,709,641 9,462,543 Public safety 15,938,831 15,182,704 - - 15,938,831 15,182,704 Public service 9,543,714 8,299,658 - - 9,543,714 8,299,658 Park & recreation 1,286,955 1,197,072 - - 1,286,955 1,197,072 Planning & development 282,042 64,670 - - 282,042 64,670 Interest on long-term debt 1,066,067 1,134,898 - - 1,066,067 1,134,898 Solid Waste - - 4,086,747 4,079,684 4,086,747 4,079,684 Section Eight Housing - - 1,949,899 1,716,507 1,949,899 1,716,507 Civic Center - - 84,908 54,560 84,908 54,560 TISA - - 156,388 267,194 156,388 267,194 Total expenses 38,827,250 35,341,542 6,277,942 6,117,945 45,105,192 41,459,487 Increase (decrease) in Net assets before transfers 586,815 5,917,166 60,322 354,871 647,137 6,272,037 Transfers (96,609) (58,175) 96,609 58,175 - - Change in net assets 490,206 5,858,991 156,931 413,046 647,137 6,272,037 Net assets, July 1, restated 47,520,011 41,661,020 2,266,539 1,853,493 49,786,550 43,514,513 NET ASSETS, JUNE 30 $ 48,010,217 $ 47,520,011 $ 2,423,470 $ 2,266,539 $ 50,433,687 $ 49,786,550 -17- B. Governmental Activities As with most municipalities, the City’s governmental activities are heavily subsidized by taxes, with little or no program revenue for each function. The chart below demonstrates the importance of tax revenue to essential functions of the City. The graph below depicts the breakdown of revenue by source for fiscal year 2008. -18- Governmental Activities Expenses and Program Revenues $0 $2 $4 $6 $8 $10 $12 $14 $16 $18 General Government Public safety Public service Park & recreation Planning & development Interest on long-term debtMillionsExpenses Revenues Governmental Activities Revenue by Source Intergovernmental revenue 4% Operating grants/ contributions 3% Other Taxes 6% Capital grants/ contributions 3% Property taxes 11% Charges for services 8% Unrestricted investment earnings 1% Occupational Licenses 64% In fiscal year 2008, the City derived 81% of its revenue from taxes/licenses. Occupational licenses, which include payroll withholding tax, business licenses, and insurance premium tax is the largest source of income to the City, totaling approximately $25.2 million. This category of revenue increased 2% from fiscal year 2007, which is modest compared to the 10% increase experienced in the prior year. As a component of the payroll tax increase, which was implemented in October 2005, the Commission committed to reducing property taxes, so that the goods and services provided by the City would be more equally supported by the massive inflow of population into the City daily for business and entertainment. The Commission has kept its commitment by decreasing the rate from $.30 to $.275 in fiscal year 2007 and again to $.25 for fiscal year 2008. Although there was a decrease in the tax rate, new properties, annexation, and increasing property value assessments kept the revenue source stable. C. Business-Type Activities Business-type activities increased the City’s net assets by $156,931. The chart below shows the operating results for each of the City’s business-type activities. These activities should break-even; that is, the charges for services should be large enough to sustain operations. For fiscal year 2008, business-type activities as a whole had an increase in net assets of $156,931. This was primarily due to the performance of the Solid Waste fund. The Solid Waste fund, a major fund of the organization, experienced a positive change in net assets for the first time since fiscal year 2004. During 2008, efforts were made to improve the performance of this function, including a rate increase as well as efficiency measures through equipment and route reorganization. Section Eight Housing had a decrease in net assets of $163,337. Annual HUD grant funding is based on expected rentals for the year. During fiscal year 2008, actual rentals exceeded what had been projected. -19- Business-Type Activities Expenses and Revenues - 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 Solid Waste Section Eight Housing Civic Center TISAMillions Expenses Revenues IV. Financial Analysis of the City’s Funds A. Governmental Funds The focus of the City’s governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in determining the City’s financing requirements. Unreserved fund balance serves as a useful measure of the City’s net resources available for spending at the end of the fiscal year. At the end of the fiscal year, the City governmental funds reported combined ending fund balances of $15.6 million (see Exhibit 3). Approximately 65% of this total amount, $10.1 million, is unreserved fund balance, which is available for spending at the government’s discretion but only up to the amount represented by cash. Of the $10.1 million, $696,725 is in the debt service fund and various special revenue funds, which are earmarked for specific purposes. The remaining $5.5 million of fund balance is reserved for specific future uses. The allocation of fund balances among the categories (shown below) is consistent with prior years. The general fund is the chief operating fund of the City. At the end of the 2007-2008 fiscal year, the general fund unreserved fund balance was $9.4 million. City fiscal policy (ordinance 2007-6-7288) required that an amount not less than 8% of the General Fund’s budgeted expenditures remain undesignated in the fund balance, or $2.5 million, which leaves $6.9 million as unreserved for fiscal year 2008. While $6.9 million represents unreserved fund balance, it is worth noting here that at year-end there was only $4.2 million available as cash, the balance is tied up in other assets including accounts receivable and property taxes collectible. As a measure of general fund liquidity, readers may compare both unreserved fund balance and total fund balance to total general fund expenditures. Unreserved General Fund’s fund balance represents approximately 30% of expenditures and transfers out ($31 million). When compared to total appropriations ($31 million), the general fund cash balance ($4.2 million) is 13%. The General Fund’s fund balance decreased by $825 thousand during the 2007-2008 fiscal year. This was due to the Commission’s approval of a mid-year appropriations package that took cash down to the 8% required reserve. The appropriation amendment totaled $2.1 million. The General Capital Improvements Fund had a fund balance of $2.9 million all of which is reserved. The General Capital Improvements fund balance increased $21 thousand over last year. Fund balance remained virtually unchanged because the funding allocated to capital projects during the year were expended, leaving little on hand at year-end. -20- Governmental Funds Ending Fund Balance Unreserved - other funds 4% Reserved 35% Unreserved - general fund 61% The Investment Fund had a fund balance of $2.1 million, all of which is reserved for capital projects. The Investment Fund’s fund balance increased $388 thousand. The Investment Fund was authorized by the City Commission in fiscal year 2005-2006 as a special revenue fund whose use is restricted to economic development, community redevelopment and capital and infrastructure projects. The Investment Fund captures all manner of financial activities related to revenue from the ½ cent payroll tax increase, effective October 1, 2005. B. Proprietary Funds The City’s proprietary funds provide the same information found in the government-wide financial statements, but in more detail. Net assets of the respective proprietary funds are: Solid Waste $1,255,494 Section Eight Housing 579,460 Civic Center 210,923 TISA 257,740 Combined total net asset change for the four funds was an increase of $133 thousand, broken down as follows: Solid Waste ($255 thousand increase), Section Eight Housing ($163 thousand decrease), Civic Center ($13 thousand decrease), and TISA ($54 thousand increase). Other factors concerning the proprietary enterprise funds have been addressed in the discussion of City business-type activities (III, C). V. General Fund Budgetary Highlights Differences between the original budget and the final actual amounts resulted in a $1.693 million increase in appropriations and can be briefly summarized as follows: Appropriations Department Increase Decrease (In Thousands) General administration $ 128 $ - Downtown development 104 - Finance 4 - Planning - 78 Human rights - 11 Human resources 3 - Inspection - 126 Information systems - 26 Risk management - 6 Police - 566 Fire 160 - Public works - 211 Engineering services - 3 Recreation 3 - Other 2,318 - Transfers out were increased by over $2.0 million. This increase is due to the mid-year budget appropriation designating $2.1 million for capital projects and other projects such as an operating subsidy to the Barkley Regional Airport, a loan to the local economic development council, and various incentives paid to new and relocating businesses in the community. -21- VI. Capital Asset and Debt Administration A. Capital Assets The City’s investment in capital assets for governmental and business-type activities as of June 30, 2008, is $37.0 million (net of accumulated depreciation). This investment in capital assets includes land, buildings and improvements, vehicles and equipment, park facilities, roads, highways, and bridges, and construction in progress. Capital improvements are included in each department budget until improvements are completed. At the end of the fiscal year, completed projects are capitalized in the Government-wide Statements. During fiscal year 2008, projects and equipment expenditures totaled nearly $4.8 million. The largest capital-type projects, in terms of dollars in fiscal year 2008, are shown in the following table: Olivet Church Road Improvements $ 544,142 Riverfront Development & Boat Launch 510,943 Noble Park Improvements & Recreation Trail 518,919 Neighborhood Redevelopment 279,002 In the upcoming years, several street, economic development, riverfront development, quality of life and drainage projects will continue and are estimated to cost several million dollars. Capital improvement projects including infrastructure, the continuing airport expansion, recreational facility improvements, continued neighborhood revitalization, and street and sidewalk rehabilitation are among the projects to be addressed. City of Paducah, Kentucky Capital Assets (Net of Accumulated Depreciation) June 30 Governmental Activities Business-Type Activities Total Primary Government 2008 2007 2008 2007 2008 2007 Land $ 6,236,574 $ 6,518,216 $ 65,908 $ 65,908 $ 6,302,482 $ 6,584,124 Land improvements 1,909,420 1,606,021 - - 1,909,420 1,606,021 Construction in progress 2,511,350 802,177 - - 2,511,350 802,177 Buildings and improvements 3,894,226 7,208,859 240,292 253,670 4,134,518 7,462,529 Infrastructure 17,023,648 19,175,949 - - 17,023,648 19,175,949 Equipment 1,587,880 1,460,002 343,176 55,343 1,931,056 1,515,345 Furnishings and fixtures 7,130 5,845 - - 7,130 5,845 Vehicles 1,953,030 1,798,261 1,214,599 1,116,602 3,167,629 2,914,863 TOTALS $ 35,123,258 $ 38,575,330 $ 1,863,975 $ 1,491,523 $ 36,987,233 $ 40,066,853 Additional information on City capital assets can be found in Note 3 in the notes to financial statements on pages 68-70. B. Long-Term Debt At year-end, the City had $22,432,196 in outstanding bonds, accrued compensated absences and notes payable, compared to $23,569,480 at June 30, 2007 with maturities extending through 2026. During the year, the City’s total debt decreased by $1,137,284, as shown in the following table: -22- Governmental Activities 2008 2007 Convention and Performing Arts Center – 2001 $ 7,600,000 $ 7,870,000 Kentucky League of Cities – 2003 2,822,970 2,968,856 Infiniti Media Building – 2004 4,340,000 4,515,000 General Fund accrued compensated absences 1,805,893 1,938,958 KACO – 2005 - 105,000 Police/Firefighter Pension Fund Liability – 2006 5,740,000 5,925,000 Jones Agreement (Art School) -- 2007 123,333 246,666 TOTALS $22,432,196 $23,569,480 Convention and Performing Arts Center. In June 2001, a $9.29 million general obligation bond was added to the City’s debt obligation to finance construction of the Luther F. Carson Four Rivers Center for the Performing Arts (approximately $3.0 million) and the expansion of the Julian Carroll Convention Center (approximately $6.0 million). These bonds are required to be fully paid within 25 years from the date of issue and are backed by the full faith and credit of the City. While the City issued these bonds, 50% of the principal amount of the bonds is being issued on behalf of the County of McCracken, Kentucky. McCracken County has issued the City a general obligation note in a principal amount equal to 50% of the principal amount of the bonds. Kentucky League of Cities. In fiscal year 2003, the City borrowed $3.5 million to fund a variety of capital projects, including park improvements ($1.0 million), downtown infrastructure improvements in conjunction with the FRC ($1.5 million), and City Hall, Police and other City-owned facility improvements ($1.0 million). Infiniti Media Building. In fiscal year 2004, the City sold $5.0 million in bonds to construct the Infiniti Media Building in the Paducah Industrial Park West, an economic development project. By interlocal agreement, McCracken County is obligated to an amount equal to 50% of the principal amount of the bonds. After the third year of the life of the bond, the Infiniti Media Company is obligated to make monthly lease payments to the City in an amount nearly equal to the debt service obligation. Police/Firefighter Pension Fund Liability In fiscal year 2006, the City issued $6.1 million in general obligation bonds to finance the police and firefighter’s pension fund estimated pension liability. These bonds are to be fully paid within 20 years and are backed by the full faith and credit of the City. Jones Agreement (Art School). In fiscal year 2007, the City entered into an agreement with F. Burnham and Cynthia Jones in the amount of $375,000 to finance the acquisition of real property to be used for the development of an art school. This note is to be fully paid by January 2009. The City’s legal debt limit under §158 of the Kentucky Constitution is 10% of total assessed value of taxable property in Paducah; therefore, the debt limit is $197,015,689. The City’s latest bond rating by Moody is A2. The City has a low amount of general obligation debt, which explains our large legal debt margin. The City of Paducah, Kentucky, issues and incurs debt in order to fund capital improvement projects, purchase major capital equipment and facilities, and respond to other special funding needs. In fiscal year 2008, less than 6.2% of the General Fund budget is expended for debt service, and thus has minimal impact on current and future operations. Additional information on the City’s long-term debt can be found in Note 3 in the notes to financial statements on pages 71-74. -23- VII. Economic Factors and Next Year’s Budgets and Rates. A. General Comments. Paducah continued to experience steady-growth in the local economy as compared to the national economy in fiscal year 2008. It is estimated that nearly 200 jobs were created or retained in fiscal year 2008 along with $6.7 million in private capital investments. Paducah continues to experience retail growth in the Kentucky Oaks Mall area and the City’s Southside in addition to job expansions in the Information Age Park and the Industrial Park West. B. Downtown Development. The downtown area continues to be enhanced with the addition of new retail establishments, further expanding the property tax value base as well as the payroll tax base. During fiscal year 2008, the newly hired Downtown Development Director, along with Paducah Main Street, launched an incentive program designed for the placement of retail establishments in the downtown/riverfront area. Beginning in fiscal year 2009, the efforts of the Lowertown project coordinator, Downtown Development director, and Paducah Main Street will be combined with the creation of Paducah Renaissance Alliance (PRA). PRA has been tasked with establishing a Tax Increment Financing (TIF) District in the downtown/riverfront area for financing current and future development projects as well as mediating between the City and potential hotel and business developers in the downtown area. C. Unemployment Rate. The unemployment rate for the City of Paducah (McCracken County) as of June 2008 was 6.1%. D. Inflationary Trends. Inflationary trends in the City compare favorably to state and national trends. E. Annexation Policy. Incentive investments in annexation and economic development should enable revenue to increase over the next 5-8 years. Paducah will continue to pursue its annexation efforts as these efforts will insure long-term financial stability for the City in terms of increased property taxes, payroll taxes, and business gross receipts fees through further commercial, industrial, and residential development. City policy will continue to provide annexation incentives that should pay for themselves in the long-term and serve as incentive investments in future revenues to offset the cost of providing services to the newly annexed areas. The policy of balanced and controlled growth will be one of the City’s greatest challenges in the next five to ten years. F. Post-employment Benefits. Personal service costs make up nearly two-thirds of the City’s annual operating budget, and that number increases annually partially due to rising retirement costs. In the past five years, the City’s combined hazardous and non-hazardous retirement contribution has more than doubled, increasing annual expenditures approximately $2 million from fiscal year 2004 to fiscal year 2008. Providing this benefit has become so costly that for the first time in fiscal year 2007, retirement match exceeded the cost of providing health insurance to City employees. Although Kentucky Retirement Systems decreased the rates slightly for FY2008, the rates are back up for FY2009, and the long-term outlook on funding requirements is of utmost concern. G. Permanence of Payroll Tax Increase. Early in fiscal year 2008, the increase in employee payroll withholding tax that went into effect October 2005 was made permanent. The additional ½% generates approximately $4 million annually. Making this increase permanent allows for more certainty in long-term planning and partially alleviates the City’s long-term concern for funding of capital and economic development projects. H. Infrastructure. Recently completed and upcoming major road/infrastructure projects have and will continue to increase the flow of commerce, tourism and traffic flow in the City. During fiscal 2008, the Pecan Drive Improvements project was completed, an investment of nearly $5.5 million. This roadway project consists of 1.8 miles of roadway designed to accommodate modern-day traffic flow near the City’s retail areas and opens up over 160 acres for development in the western part of the City. The City continues to work on the $6.5 million Olivet Church Road Project, and is currently in the process of obtaining the necessary right-of way. This project will relieve traffic congestion and improve traffic safety for Interstate 24 at Exit 3 and 4. -24- VIII. Requests for Information This financial report is designed to provide a general financial overview for those interested in the City of Paducah government finances. Questions or requests for additional financial information may be addressed to Jonathan Perkins, Finance Director, City of Paducah, 500 South 5th Street, Paducah, KY 42001. -25- CITY OF PADUCAH, KENTUCKY BASIC FINANCIAL STATEMENTS GOVERNMENT-WIDE FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 Exhibit 1 Governmental Business-type Component Current Assets: Activities Activities Total Units Cash and cash equivalents 4,269,873$ 1,027,031$ 5,296,904$ 2,741,214$ Investments 8,450,036 1,250,036 9,700,072 - Receivables, net: Notes 923,784 - 923,784 - Lease 160,845 160,845 Accounts 5,794,746 535,475 6,330,221 4,878,529 Grants 284,002 9,634 293,636 271,439 Interest 205,338 28,792 234,130 - Property tax 4,513,846 - 4,513,846 - Other - - - 1,399,326 Internal balances (119,853) 119,853 - - Inventory 1,285,008 - 1,285,008 2,023,126 Prepaid pension obligation 5,797,633 - 5,797,633 - Prepaid expenses 1,243,044 18,335 1,261,379 43,900 Other current assets 47,647 - 47,647 911,975 Total current assets 32,855,949 2,989,156 35,845,105 12,269,509 Noncurrent Assets: Investments, restricted - - - 1,905,327 Notes receivable 3,984,270 - 3,984,270 - Lease receivable 3,991,461 3,991,461 Bond issuance costs, net 216,974 - 216,974 - Net capital assets: Land and construction in progress 8,747,924 65,908 8,813,832 4,759,783 Depreciable capital assets 26,375,334 1,798,067 28,173,401 81,783,922 Restricted assets - - - 2,637,436 Other assets 428,058 - 428,058 378,549 Total noncurrent assets 43,744,021 1,863,975 45,607,996 91,465,017 Total assets 76,599,970$ 4,853,131$ 81,453,101$ 103,734,526$ CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS JUNE 30, 2008 ASSETS -26- Primary Government Governmental Business-type Component Current Liabilities: Activities Activities Total Units Voucher and accounts payable 1,141,830$ 242,938$ 1,384,768$ 5,511,148$ Line of credit - - - 2,119,695 Accrued payables 576,420 34,373 610,793 605,065 Due to other taxing agencies 124,529 - 124,529 - Unearned revenue 4,214,963 - 4,214,963 775,110 Accrued compensated absences 996,072 74,088 1,070,160 - Accrued interest 99,815 - 99,815 157,502 Notes payable due within one year 273,653 - 273,653 98,877 Bonds payable due within one year 655,000 - 655,000 1,370,790 Other current liabilities - - - 1,611,270 Total current liabilities 8,082,282 351,399 8,433,681 12,249,457 Noncurrent Liabilities: Accrued compensated absences 809,821 15,762 825,583 - Landfill post-closure costs - 2,062,500 2,062,500 - Other liabilities - - - 342,661 Notes payable 2,672,650 - 2,672,650 6,380,504 Bonds payable 17,025,000 - 17,025,000 3,742,084 Total noncurrent liabilities 20,507,471 2,078,262 22,585,733 10,465,249 Total liabilities 28,589,753 2,429,661 31,019,414 22,714,706 Invested in capital assets, net of related debt 31,766,783 1,863,975 33,630,758 74,859,144 Restricted for: Program purposes 1,782,251 579,460 2,361,711 - Capital projects 5,028,420 - 5,028,420 - Debt service - - - 3,487,017 Unrestricted 9,432,763 (19,965) 9,412,798 2,673,659 TOTAL NET ASSETS 48,010,217$ 2,423,470$ 50,433,687$ 81,019,820$ See accompanying notes to the basic financial statements. -27- LIABILITIES NET ASSETS Primary Government Exhibit 2 FUNCTIONS/PROGRAMS Operating Charges for Grants and Primary Government: Expenses Services Contributions Governmental activities: General government 10,709,641$ 1,415,943$ -$ -$ Public safety 15,938,831 268,839 635,808 450,812 Public service 9,543,714 1,111,188 199,254 838,846 Parks and recreation 1,286,955 124,606 - - Planning and development 282,042 30,627 283,852 8,242 Interest on long-term debt 1,066,067 - 221,347 - Total governmental activities (See Note 1) 38,827,250 2,951,203 1,340,261 1,297,900 Business-type activities: Solid Waste 4,086,747 4,165,094 - - Section Eight Housing 1,949,899 - 1,785,809 - Civic Center 84,908 32,932 - - TISA 156,388 143,833 - 9,480 Total business-type activities 6,277,942 4,341,859 1,785,809 9,480 TOTAL PRIMARY GOVERNMENT 45,105,192$ 7,293,062$ 3,126,070$ 1,307,380$ Component Units: Authorities: Paducah Water Works 7,036,580$ 7,589,839$ -$ 1,728,126$ Paducah Power System 51,961,317 54,267,380 - - Paducah Transit Authority 6,643,730 3,768,194 2,159,614 693,218 TOTAL COMPONENT UNITS 65,641,627$ 65,625,413$ 2,159,614$ 2,421,344$ General revenues: Taxes and licenses: Property taxes, levied for general purposes Franchise tax Telecommunications tax Insurance premium tax Vehicle tax Bank tax Gross receipts license tax Employee license tax Other taxes Intergovernmental revenue, restricted for debt and street maintenance Unrestricted investment earnings Gain (loss) on sale of capital assets Miscellaneous Total general revenues Transfers Total general revenues and transfers Change in net assets Net assets, July 1, 2007 Adjustment to beginning net assets (See Note 10) NET ASSETS, JUNE 30, 2008 See accompanying notes to the basic financial statements. CITY OF PADUCAH, KENTUCKY Grants and Contributions FOR THE YEAR ENDED JUNE 30, 2008 STATEMENT OF ACTIVITIES Program Revenues Capital -28- Governmental Business-type Component Activities Activities Total Units (9,293,698)$ -$ (9,293,698)$ -$ (14,583,372) - (14,583,372) - (7,394,426) - (7,394,426) - (1,162,349) - (1,162,349) - 40,679 - 40,679 - (844,720) - (844,720) - (33,237,886) - (33,237,886) - - 78,347 78,347 - - (164,090) (164,090) - - (51,976) (51,976) - - (3,075) (3,075) - - (140,794) (140,794) - (33,237,886) (140,794) (33,378,680) - - - - 2,281,385 - - - 2,306,063 - - - (22,704) - - - 4,564,744 4,221,957 - 4,221,957 - 137,816 - 137,816 - 826,379 - 826,379 - 4,699,458 - 4,699,458 - 597,239 - 597,239 - 177,011 - 177,011 - 4,061,587 - 4,061,587 - 16,520,523 - 16,520,523 - 521,511 - 521,511 - 1,401,400 - 1,401,400 - 540,620 73,985 614,605 355,018 119,200 127,131 246,331 6,590 - - - 199,551 33,824,701 201,116 34,025,817 561,159 (96,609) 96,609 - - 33,728,092 297,725 34,025,817 561,159 490,206 156,931 647,137 5,125,903 48,138,457 1,344,237 49,482,694 75,893,917 (618,446) 922,302 303,856 - 48,010,217$ 2,423,470$ 50,433,687$ 81,019,820$ Net (Expense) Revenue and Changes in Net Assets Primary Government -29- CITY OF PADUCAH, KENTUCKY BASIC FINANCIAL STATEMENTS FUND FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 Exhibit 3 Special General Fund Cash and cash equivalents 180,790$ 1,746,693$ 794,382$ Investments 3,970,036 1,250,000 - Accounts receivable: Accounts 6,237,703 53,724 320,000 Lease Grants 91,522 173,280 - Interest 105,118 779 - Property taxes (net of allowances for uncollectibles) 4,329,630 - - Due from other funds 907,782 6,900 985,860 TOTAL ASSETS 15,822,581$ 3,231,376$ 2,100,242$ Liabilities: Voucher and accounts payable 409,181$ 284,236$ 12,062$ Accrued payroll and payroll taxes 541,903 - - Due to other funds 985,860 - 6,900 Due to other taxing agencies 124,529 - - Deferred revenue 4,198,687 - - Accrued compensated absences 145,994 - - Total liabilities 6,406,154 284,236 18,962 Fund Balances: Reserved for: Program purposes - - - Capital improvements - 2,947,140 2,081,280 Unreserved: General Fund 9,416,427 - - Special Revenue Funds - - - Debt Service Fund - - - Total fund balances 9,416,427 2,947,140 2,081,280 TOTAL LIABILITIES AND FUND BALANCES 15,822,581$ 3,231,376$ 2,100,242$ See accompanying notes to the basic financial statements. JUNE 30, 2008 GOVERNMENTAL FUNDS BALANCE SHEET CITY OF PADUCAH, KENTUCKY General Capital -30- Revenue Investment Fund LIABILITIES AND FUND BALANCES ASSETS Improvements Debt Service Fund 65,048$ 1,190,648$ 3,977,561$ - 50,000 5,270,036 - 189,238 6,800,665 4,152,306 4,152,306 - 19,200 284,002 - 31 105,928 - - 4,329,630 - - 1,900,542 4,217,354$ 1,449,117$ 26,820,670$ -$ 291,589$ 997,068$ - 27,030 568,933 - - 992,760 - - 124,529 4,152,306 1,578 8,352,571 - - 145,994 4,152,306 320,197 11,181,855 497,243 497,243 - 5,028,420 - 9,416,427 631,677 631,677 65,048 - 65,048 65,048 1,128,920 15,638,815 4,217,354$ 1,449,117$ 26,820,670$ Governmental -31- Nonmajor Governmental Funds Total Funds Exhibit 4 Total fund balance - total governmental funds 15,638,815$ Amounts reported for governmental activities in the Statement of Net Assets are different because: 184,216 3,902,135 978 1,208,749 5,797,633 35,123,258 428,058 216,974 (Continued) Inventory is not a current financial resource and, therefore, is not reported in the governmental funds balance sheet. Governmental funds report losses on direct financing leases when incurred, whereas the loss of direct financing leases are deferred and amortized over the live of the lease in the Statement of Net Assets. -32- Bond issuance costs used in governmental activities are not current financialresources and, therefore,are not reportedin the governmental funds balance sheet. Capital assets used in governmental activities are not current financial resources and, therefore, are not reported in the governmentalfunds balance sheet. This amount includescapital assets of Internal Service Funds. A prepaid pension obligation is not a current financial resource, and therefore, is not reported in the governmental funds balance sheet. CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO STATEMENT OF NET ASSETS Delinquent property taxes receivable are not reported in the governmental funds balance sheet since they are not considered "available" revenues. Interest receivableon the long-termnotes receivableis not reported on the governmentalfunds balance sheet since neither the note receivable nor the interest is available to pay current period expenditures. JUNE 30, 2008 The long-term notes receivable are not reported in the governmental funds balance sheet since they are not available to pay current period expenditures. Exhibit 4 (Continued) 4,152,306$ (99,815) $ 1,924,725 20,347,196 (22,271,921) 4,890,045$ (1,041,361) (119,853) 3,728,831 NET ASSETS OF GOVERNMENTAL ACTIVITIES 48,010,217$ See accompanying notes to the basic financial statements JUNE 30, 2008 Accrued interest payments on debt are not due and payable in the current period and, therefore, are not reported in the governmental funds balance sheet. business-type activities Long-term liabilities of ($20,626,303) are not due and payable in the current period and, therefore, they are not reported in the governmentalfunds balance sheet. See Note 3 for detail. Other related amounts includeaccrued compensatedabsences of ($1,645,617). The long-term liabilities are: CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO STATEMENT OF NET ASSETS Receivablesfrom direct finaningleases are not available in the current period and, therefore, are deferred in the governmentalfunds balance sheet. -33- Due within one year Due after one year Current assets Net amount allocated to Internal service funds are used by managementto charge the costs of certain activities, such as insurance and fleet management, to individual funds. The assets and liabilities of the Internal Service Funds (net of amount allocated to business-type activities) not included in other reconciling items are: Current liabilities Exhibit 5 Special General Revenues: Fund Taxes 5,595,128$ -$ -$ Licenses 21,836,041 - 4,088,521 Charges for services 641,404 - - Intergovernmental - - - Grants 612,586 1,021,489 - Interest 394,502 779 - Miscellaneous 1,169,355 162,040 - Total revenues 30,249,016 1,184,308 4,088,521 Expenditures: Current operations: General government 5,085,374 - - Public safety 14,252,895 - - Public service 6,747,011 - - Parks and recreation 1,298,329 - - Planning and development - - 580,034 Other 520,611 - - Capital outlay - 4,826,983 - Debt service: Principal requirement - - - Interest and fiscal requirement - - - Total expenditures 27,904,220 4,826,983 580,034 Excess (deficiency) of revenues over expenditures 2,344,796 (3,642,675) 3,508,487 Other Financing Sources (Uses): Capital lease Transfers in 141,763 3,989,328 203,916 Transfers out (3,311,682) (325,564) (3,323,995) Total other financing sources (uses) (3,169,919) 3,663,764 (3,120,079) Net change in fund balances (825,123) 21,089 388,408 Fund balances, July 1, 2007 9,976,079 2,926,051 1,692,872 Adjustment to beginning fund balance (See Note 10)265,471 - - FUND BALANCES, JUNE 30, 2008 9,416,427$ 2,947,140$ 2,081,280$ See accompanying notes to the basic financial statements. CITY OF PADUCAH, KENTUCKY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE YEAR ENDED JUNE 30, 2008 -34- Improvements Revenue Investment Fund General Capital Debt Service Fund -$ 544,036$ 6,139,164$ - - 25,924,562 - 193,701 835,105 644,736 920,612 1,565,348 - 39,861 1,673,936 - 23,822 419,103 - 612,915 1,944,310 644,736 2,334,947 38,501,528 - - 5,085,374 - 1,443,833 15,696,728 - 1,188,177 7,935,188 - - 1,298,329 - 223,942 803,976 - - 520,611 - - 4,826,983 880,887 - 880,887 1,051,008 - 1,051,008 1,931,895 2,855,952 38,099,084 (1,287,159) (521,005) 402,444 371,979 - 371,979 948,392 958,487 6,241,886 - (91,276) (7,052,517) 1,320,371 867,211 (438,652) 33,212 346,206 (36,208) 31,836 782,714 15,409,552 - - 265,471 65,048$ 1,128,920$ 15,638,815$ Funds Nonmajor Governmental Governmental Total -35- Funds Exhibit 6 Net change in fund balances - total governmental fund (36,208)$ Amounts reported for governmental activities in the Statement of Activities are different because: 361,493 (143,307) 2,857,186 (314,581) (22,295) 14,409 (170,040) (33,745) (708,337) (Continued) Governmental funds report the effect of direct financing leases when incurred, whereas the effect of direct financing leases are deferred and amortized over the live of the lease in the Statement of Activities. -36- Tax revenuesthat provide current financial resources are reported as revenuesin the governmental funds. CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES Inventorypurchases require the use of current financial resources and, therefore, are reported as expenditures in governmental funds. Inventory sales provide current financial resources and are reported as revenues in governmental funds. The prepayment of a pension obligation requires the use of current financial resources and, therefore, is reported as an expenditure in governmental funds. However, the prepayment does not affect net assets in the government-wide Statement of Activities. Capital assest acquired in previous years donated in the current year do not require the use of current financial resources. Donation of capital assets with historical cost of $747,393 less depreciaton of $39,056 is reported as an expenditure in the government-wide Statement of Activities. FOR THE YEAR ENDED JUNE 30, 2008 Contributions for debt service received from other governments are reported as current year revenue in the governmentalfunds. However, receipts for long-term receivables are not considered revenue in the Statement of Activities. Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives as depreciationexpense. This is the amount of capital outlays in the current period. Delinquent property taxes receivable are not considered "available" revenues in the governmental funds. Exhibit 6 (Continued) (3,604,343) 1,004,220 6,635 46,139 (13,313) 764,931$ (24,137) 505,499 1,246,293 CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES 490,206$ See accompanying notes to the basic financial statements Governmentalfunds report the effect of bond issuance costs when debt is issued, whereas these amounts are deferred and amortized in the Statement of Activities. Accrued interest payments on debt do not require the use of current financial resources. Accrued interest is reported as an expenditurein the government-wide Statement of Activities. CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS FOR THE YEAR ENDED JUNE 30, 2008 RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND Long-term accrued compensated absences do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Depreciation expense on capital assets is reported in the government-wide Statementof Activitiesand Changesin Net Assets, but doesnot requirethe use of current financialresources. Therefore,depreciationexpenseis not reported as an expenditurein governmentalfunds. This amount includesInternal ServiceFunds' depreciation expense of $505,499. Principal payments of debt require the use of current financial resources and, therefore, are reported as expenditures in governmental funds. However, principal payments of debt do not affect net assets in the government-wide Statement of Activities. -37- Internal service funds are used by management to charge the costs of certain activities, such as insurance and fleet management,to individualfunds. The net revenueof the Internal Service Funds is reported with governmentalactivitiesnet of the amount allocated to business-type activities and depreciation expense. These amounts are as follows: Change in net assets business-type activities Depreciation expense CITY OF PADUCAH, KENTUCKY Net of amount allocated to TO THE STATEMENT OF ACTIVITIES Exhibit 7 Variance with Final Budget Positive Original Final (Negative) Beginning budgetary fund balance 9,976,079$ 10,241,550$ 10,241,550$ -$ Resources (Inflows): Taxes: Real and personal, current year 4,619,000 4,663,090 4,663,101 11 Real and personal, prior year 98,000 138,250 138,254 4 Franchise 273,000 141,600 141,601 1 Bank taxes 164,000 177,010 177,011 1 In lieu of tax payment 170,000 179,100 179,101 1 Penalty, interest and advertising 32,000 3,125 3,126 1 Paducah Junior College tax collections - 292,930 292,934 4 Total taxes 5,356,000 5,595,105 5,595,128 23 Licenses: Business licenses 3,970,000 4,212,220 4,212,222 2 Employee earnings 12,659,515 12,447,020 12,447,020 - Comcast fees 307,000 307,535 307,541 6 Penalties 65,000 58,755 58,758 3 Alcoholic beverages 118,000 134,000 134,000 - Insurance premium tax 4,380,000 4,703,845 4,703,845 - Building permits 150,000 109,765 109,765 - Electrical permits 30,500 29,190 29,194 4 Zoning change fees 4,500 10,125 10,128 3 Miscellaneous building and electrical fees 500 230 231 1 KJDA payroll rebate (173,500) (176,660) (176,663) (3) Total licenses 21,511,515 21,836,025 21,836,041 16 Charges for services: Tax collection fee 117,000 137,640 137,643 3 Administrative charge 253,440 252,960 252,960 - Base court revenue 57,000 126,195 126,195 - Recreation fees 115,000 124,595 124,606 11 Total charges for services 542,440 641,390 641,404 14 (Continued) Amounts ActualBudgeted Amounts -38- CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL FUND FOR THE YEAR ENDED JUNE 30, 2008 Exhibit 7 (Continued) Variance with Final Budget Actual Positive Grants:Original Final Amounts (Negative) Police State Incentive 327,500$ 272,345$ 272,348$ 3$ Fire State Incentive 282,200 267,540 267,544 4 Paducah Housing Authority after school program 30,000 38,160 38,164 4 Police supplemental grants - 34,530 34,530 - Total grants 639,700 612,575 612,586 11 Interest 474,000 394,490 394,502 12 Other: Property rent and sales 649,645 653,050 653,062 12 Property upkeep and maintenance 183,525 212,440 212,448 8 Contractual programs 5,000 9,110 9,114 4 E911 - GIS 22,515 22,515 22,515 - Miscellaneous 198,915 272,185 272,216 31 Total other 1,059,600 1,169,300 1,169,355 55 Other financing sources: Operating transfers in - 141,765 141,763 (2) Total other financing sources - 141,765 141,763 (2) Amounts available for appropriation 39,559,334 40,632,200 40,632,329 129 Charges to Appropriations (Outflows): General government: General administration: Mayor and Commissioners 209,785 205,315 205,267 48 City Manager 352,910 358,640 358,582 58 City Clerk 177,525 177,460 177,405 55 Corporate Counsel 168,705 197,880 197,849 31 Non-departmental 442,500 592,500 592,500 - Memberships and contingency 79,450 27,555 27,549 6 Civic beautification 3,585 3,310 3,291 19 Total general administration 1,434,460 1,562,660 1,562,443 217 Downtown Development - 104,180 104,164 16 (Continued) -39- BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) Budgeted Amounts GENERAL FUND FOR THE YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY Exhibit 7 (Continued) Variance with Final Budget Actual Positive General government:Original Final Amounts (Negative) Finance: Finance administration 186,130$ 258,425$ 258,382$ 43$ Accounting and payroll 428,520 373,445 373,365 80 Revenue collection 374,460 361,460 361,348 112 Total finance 989,110 993,330 993,095 235 Planning: Administration 276,505 287,075 287,010 65 Planning 257,370 190,355 190,286 69 Grants 129,615 108,335 107,603 732 Total planning 663,490 585,765 584,899 866 Human rights 107,825 96,320 96,140 180 Human resources 324,805 327,825 327,778 47 Inspection: Inspection administration 173,670 169,110 169,033 77 Construction 354,170 310,685 310,647 38 Code enforcement 484,165 417,470 417,467 3 Neighborhood redevelopment 79,260 68,425 68,368 57 Total inspection 1,091,265 965,690 965,515 175 Information systems 351,470 325,755 325,709 46 Risk management 131,875 125,705 125,631 74 Public safety: Police: Police administration 1,212,140 1,113,750 1,113,648 102 Patrol 5,790,210 5,461,530 5,461,529 1 Investigations 1,477,105 1,336,900 1,336,790 110 Total police 8,479,455 7,912,180 7,911,967 213 Fire: Fire administration 305,355 258,665 258,594 71 Suppression 5,444,165 5,651,045 5,650,987 58 Prevention 302,285 308,995 308,950 45 Training 129,765 122,400 122,397 3 Total fire 6,181,570 6,341,105 6,340,928 177 (Continued) Budgeted Amounts GENERAL FUND FOR THE YEAR ENDED JUNE 30, 2008 -40- BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) CITY OF PADUCAH, KENTUCKY Exhibit 7 (Continued) Variance with Final Budget Actual Positive Public service:Original Final Amounts (Negative) Public works: Public Works Administration 365,760$ 380,055$ 379,983$ 72$ Street maintenance 2,192,805 2,069,505 2,069,553 (48) Street lighting 465,000 471,390 471,390 - Downtown maintenance 332,400 315,540 315,682 (142) Landscape maintenance 2,342,485 2,270,185 2,270,078 107 Summer youth program 84,925 65,710 65,693 17 Total public works 5,783,375 5,572,385 5,572,379 6 Engineering services: Engineering services 720,245 620,320 620,150 170 Flood control 457,345 554,540 554,482 58 Total engineering services 1,177,590 1,174,860 1,174,632 228 Recreation: Recreation administration 677,345 719,770 719,768 2 Pools and recreation 618,260 578,660 578,561 99 Total recreation 1,295,605 1,298,430 1,298,329 101 Other: Cable authority 95,550 95,945 95,934 11 Leave expense - (88,495) (88,494) (1) Intergovernmental expense - 292,935 292,934 1 Miscellaneous property expense 143,780 220,280 220,237 43 Total other 239,330 520,665 520,611 54 Other financing uses: Operating transfers out 1,274,805 3,311,695 3,311,682 13 Total charges to appropriations 29,526,030 31,218,550 31,215,902 2,648 BUDGETARY FUND BALANCE, JUNE 30, 2008 10,033,304$ 9,413,650$ 9,416,427$ 2,777$ See accompanying notes to the basic financial statements. -41- CITY OF PADUCAH, KENTUCKY Budgeted Amounts GENERAL FUND FOR THE YEAR ENDED JUNE 30, 2008 BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) Exhibit 8 Note A - Explanation of Differences Between Budgetary Inflows and Outflows and GAAP Revenues and Expenditures Sources/inflows of resources: Actual amounts "available for appropriation" from the budgetary comparison schedule 40,632,329$ Differences - budget to GAAP: The beginning fund balance is a budgetary resource, but is not a current year revenue for financial reporting purposes (10,241,550) Transfers from other funds are inflows of budgetary resources, but are not revenues for financial reporting purposes (141,763) Total revenues as reported on the statement of revenues, expenditures, and changes in fund balances- governmental funds 30,249,016$ Uses/outflows of resources: Actual amounts "total charges to appropriations" from the budgetary comparison schedule 31,215,902$ Differences - budget to GAAP: Transfers to other funds are outflows of budgetary resources, but are not expenditures for financial reporting purposes (3,311,682) Total expenditures as reported on the statement of revenues, expenditures, and changes in fund balances- governmental funds 27,904,220$ See accompanying notes to the basic financial statements. CITY OF PADUCAH, KENTUCKY -42- FOR THE YEAR ENDED JUNE 30, 2008 NOTE TO RSI BUDGETARY COMPARISON SCHEDULE GENERAL FUND Exhibit 9 Variance with Final Budget Positive Original Final (Negative) Beginning budgetary fund balance 1,692,872$ 1,692,872$ 1,692,872$ -$ Resources (Inflows): Licenses: Employee earnings 4,125,000 4,088,520 4,088,521 1 Total licenses 4,125,000 4,088,520 4,088,521 1 Other financing sources: Operating transfers in - 203,915 203,916 1 Total other financing sources - 203,915 203,916 1 Amounts available for appropriation 5,817,872 5,985,307 5,985,309 2 Charges to Appropriations (Outflows): General government: Planning and development: Economic development 848,000 580,040 580,034 6 Total planning and development 848,000 580,040 580,034 6 Other financing uses: Operating transfers out 3,027,000 3,323,995 3,323,995 - Total charges to appropriations 3,875,000 3,904,035 3,904,029 6 BUDGETARY FUND BALANCE, JUNE 30, 2008 1,942,872$ 2,081,272$ 2,081,280$ 8$ See accompanying notes to the basic financial statements. ActualBudgeted Amounts -43- Amounts CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) SPECIAL REVENUE INVESTMENT FUND FOR THE YEAR ENDED JUNE 30, 2008 Exhibit 10 Note A - Explanation of Differences Between Budgetary Inflows and Outflows and GAAP Revenues and Expenditures Sources/inflows of resources: Actual amounts "available for appropriation" from the budgetary comparison schedule 5,985,309$ Differences - budget to GAAP: The beginning fund balance is a budgetary resource, but is not a current year revenue for financial reporting purposes (1,692,872) Transfers from other funds are inflows of budgetary resources, but are not revenues for financial reporting purposes (203,916) Total revenues as reported on the statement of revenues, expenditures, and changes in fund balances- governmental funds 4,088,521$ Uses/outflows of resources: Actual amounts "total charges to appropriations" from the budgetary comparison schedule 3,904,029$ Differences - budget to GAAP: Transfers to other funds are outflows of budgetary resources, but are not expenditures for financial reporting purposes (3,323,995) Total expenditures as reported on the statement of revenues, expenditures, and changes in fund balances- governmental funds 580,034$ See accompanying notes to the basic financial statements. CITY OF PADUCAH, KENTUCKY -44- FOR THE YEAR ENDED JUNE 30, 2008 NOTE TO RSI BUDGETARY COMPARISON SCHEDULE SPECIAL REVENUE INVESTMENT FUND Exhibit 13 Nonmajor Solid Enterprise Current Assets: Waste Funds Totals Cash and cash equivalents 147,399$ 879,632$ 1,027,031$ 292,309$ Investments 1,250,036 - 1,250,036 3,180,000 Accounts receivable 528,896 16,213 545,109 - Interest receivable 28,792 - 28,792 98,432 Prepaid expenses - 18,335 18,335 1,243,044 Inventory - - - 76,260 Total current assets 1,955,123 914,180 2,869,303 4,890,045 Noncurrent Assets: Net capital assets: Land 65,908 - 65,908 - Depreciable capital assets 1,540,832 257,235 1,798,067 1,979,932 Total noncurrent assets 1,606,740 257,235 1,863,975 1,979,932 Total assets 3,561,863 1,171,415 4,733,278 6,869,977 Current Liabilities: Voucher and accounts payable 137,159 58,132 195,291 144,760 Accrued payroll and payroll taxes 34,373 - 34,373 7,487 Accrued compensated absences 72,337 1,751 74,088 14,281 Deferred revenue - - - 14,698 Due to other funds - 47,647 47,647 860,135 Total current liabilities 243,869 107,530 351,399 1,041,361 Noncurrent Liabilities: Landfill post-closure costs 2,062,500 - 2,062,500 - Accrued compensated absences - 15,762 15,762 - Total noncurrent liabilities 2,062,500 15,762 2,078,262 - Total liabilities 2,306,369 123,292 2,429,661 1,041,361 Invested in capital assets 1,606,740 257,235 1,863,975 1,979,932 Unrestricted (351,246) 790,888 439,642 3,848,684 TOTAL NET ASSETS 1,255,494$ 1,048,123$ 2,303,617 5,828,616$ Reconciliation to government-wide statements of net assets: Adjustment to reflect the consolidation of Internal Service Funds' activities related to Enterprise Funds 119,853 NET ASSETS OF BUSINESS-TYPE ACTIVITIES 2,423,470$ See accompanying notes to the basic financial statements. -45- Business-type Activities ASSETS LIABILITIES NET ASSETS Funds Service Internal Governmental Activities CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS PROPRIETARY FUNDS JUNE 30, 2008 Exhibit 14 Nonmajor Solid Enterprise Operating Revenues: Waste Funds Totals Charges for services - internal -$ 1,960,900$ 1,960,900$ 5,566,518$ Charges for services - external 4,109,197 - 4,109,197 415,605 Miscellaneous 37,497 1,674 39,171 - Total operating revenues 4,146,694 1,962,574 6,109,268 5,982,123 Operating Expenses: Cost of sales and service 3,764,798 2,157,848 5,922,646 5,674,257 Depreciation and amortization 321,949 33,349 355,298 505,499 Total operating expenses 4,086,747 2,191,197 6,277,944 6,179,756 Operating income (loss) 59,947 (228,623) (168,676) (197,633) Nonoperating Revenues (Expenses): Interest and investment income 73,432 553 73,985 121,518 Gain (loss) on disposal of property and equipment 127,131 - 127,131 119,200 Total nonoperating revenues (expenses)200,563 553 201,116 240,718 Income (loss) before contributions and transfers 260,510 (228,070) 32,440 43,085 Contributions and Transfers: Capital contributions - 9,480 9,480 - Transfers in - 112,099 112,099 731,700 Transfers out (5,736) (15,490) (21,226) (9,854) Total contributions and transfers (5,736) 106,089 100,353 721,846 Change in net assets 254,774 (121,981) 132,793 764,931 Total net assets, July 1, 2007 821,214 1,156,304 5,063,685 Adjustment to beginning net assets (See Note 10) 179,506 13,800 - TOTAL NET ASSETS - JUNE 30, 2008 1,255,494$ 1,048,123$ 5,828,616$ Reconciliation to government-wide statements of net assets: Adjustment to reflect the consolidation of Internal Service Funds' activities related to Enterprise Funds 24,137 CHANGE IN NET ASSETS OF BUSINESS-TYPE ACTIVITIES 156,930$ See accompanying notes to the basic financial statements. Internal Service Funds -46- ActivitiesBusiness-type Activities CITY OF PADUCAH, KENTUCKY STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS FOR THE YEAR ENDED JUNE 30, 2008 Governmental Exhibit 15 Nonmajor Solid Enterprise Cash Flows from Operating Activities: Waste Funds Totals Cash received from customers 3,895,877$ 2,018,607$ 5,914,484$ -$ Cash received from interfund services provided - - - 5,997,277 Payments to suppliers (2,487,861) - (2,487,861) (210,698) Payments to employees (897,032) (128,521) (1,025,553) (240,101) Claims paid - - - (4,560,255) Payments to internal service funds (430,059) (4,798) (434,857) - Other receipts (payments) 37,497 (2,047,961) (2,010,464) (1,260,554) Net cash provided (used) by operating activities 118,422 (162,673) (44,251) (274,331) Cash Flows from Noncapital Financing Activities: Transfers (to) from other funds (5,736) 96,609 90,873 721,846 Cash Flows from Capital and Related Financing Activities: Capital contributions - 9,480 9,480 - Purchase of capital assets (734,514) (14,967) (749,481) (695,002) Proceeds from sale of capital assets 162,661 - 162,661 137,163 Net cash provided (used) by capital and related financing activities (571,853) (5,487) (577,340) (557,839) Cash Flows from Investing Activities: Proceeds from sale of investment securities 1,480,000 - 1,480,000 2,322,767 Interest on cash and investments 57,932 553 58,485 92,948 Purchase of investments (1,250,036) - (1,250,036) (3,180,000) Net cash provided (used) by investing activities 287,896 553 288,449 (764,285) Net increase (decrease) in cash and cash equivalents (171,271) (70,998) (242,269) (874,609) Cash and cash equivalents, July 1, 2007 318,670 950,630 1,269,300 1,166,918 CASH AND CASH EQUIVALENTS, JUNE 30, 2008 147,399$ 879,632$ 1,027,031$ 292,309$ Reconciliation of Operating Income (Loss) to Net Cash Provided by Operating Activities: Operating income (loss) 59,947$ (228,621)$ (168,674)$ (197,633)$ Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation and amortization 321,949 33,349 355,298 505,499 Change in assets and liabilities: Receivables (213,320) 56,033 (157,287) 22,791 Prepaid expenses - (3,244) (3,244) (195,926) Inventories - - - 10,325 Accounts payable (50,154) (20,190) (70,344) (419,387) NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 118,422$ (162,673)$ (44,251)$ (274,331)$ See accompanying notes to the basic financial statements. Business-type Activities Funds CITY OF PADUCAH, KENTUCKY STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE YEAR ENDED JUNE 30, 2008 -47- Governmental Activities Internal Service Exhibit 16 Private- Pension purpose Agency Funds Trusts Funds Cash and cash equivalents 42,464$ 7,009$ 459,094$ Receivables: Interest 61,032 - - Prepaid expenses 275 - - Investments at fair value Money market funds 109,562 3,733 - Certificates of deposits 240,000 - - Common stock 3,828,565 - - Corporate bonds 906,664 - - U.S. agencies bonds 2,552,301 - - Mortgage backed securities 306 - - Mutual funds 4,628,579 1,001,054 - Total assets 12,369,748 1,011,796 459,094 Voucher and accounts payable 993 1,217 - Due to other funds - - - Payroll taxes and withholdings payable - - 459,094 Total liabilities 993 1,217 459,094 Held in trust for pension benefits and other purposes 12,368,755$ 1,010,579$ -$ See accompanying notes to the basic financial statements NET ASSETS Primary Government -48- ASSETS LIABILITIES CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS FIDUCIARY FUNDS JUNE 30, 2008 Exhibit 17 Private- Pension purpose Additions: Funds Trusts Contributions: Employer 44,498$ -$ Plan members 10,318 - Intergovernmental revenues - 10,110 Total contributions 54,816 900,409 Investment income: Net increase (decrease) in fair value of investments (938,045) (44,014) Interest and dividends 421,799 17,691 Net investment income (516,246) (26,323) Interfund transfers - (2,087) Total additions (461,430) 871,999 Deductions: Benefits 1,886,554 - Capital outlay - 4,247 Administrative expenses 70,852 7,622 Total deductions 1,957,406 11,869 Change in net assets (2,418,836) 860,130 Net assets, July 1, 2007 14,787,591 150,449 NET ASSETS, JUNE 30, 2008 12,368,755$ 1,010,579$ See accompanying notes to the basic financial statements. -49- STATEMENT OF CHANGES IN NET ASSETS CITY OF PADUCAH, KENTUCKY FIDUCIARY FUNDS FOR THE YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY BASIC FINANCIAL STATEMENTS COMPONENT UNITS FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 Exhibit 18 All Paducah Paducah Paducah Component Water Power Transit Unit Current Assets: Works System Authority Totals Cash and cash equivalents 888,164$ 1,466,762$ 386,288$ 2,741,214$ Receivables, net: Accounts 364,411 4,446,807 67,311 4,878,529 Grants - - 271,439 271,439 Other 691,705 695,156 12,465 1,399,326 Inventories 493,467 1,507,698 21,961 2,023,126 Prepaid expenses - 8,052 35,848 43,900 Other current assets 911,975 - - 911,975 Total current assets 3,349,722 8,124,475 795,312 12,269,509 Noncurrent Assets: Investments, restricted - 1,905,327 - 1,905,327 Net capital assets: Land and construction in progress 2,054,046 2,219,423 486,314 4,759,783 Depreciable capital assets 31,365,189 46,925,041 3,493,692 81,783,922 Restricted assets 2,637,436 - - 2,637,436 Other assets 28,957 349,592 - 378,549 Total noncurrent assets 36,085,628 51,399,383 3,980,006 91,465,017 Total assets 39,435,350 59,523,858 4,775,318 103,734,526 CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS COMPONENT UNITS JUNE 30, 2008 ASSETS -50- All Paducah Paducah Paducah Component Water Power Transit Unit Current Liabilities: Works System Authority Totals Voucher and accounts payable 722,119$ 4,542,152$ 246,877$ 5,511,148$ Cash deficit - - - - Line of credit - 2,039,362 80,333 2,119,695 Accrued payables - 512,251 92,814 605,065 Deferred revenue - 775,110 - 775,110 Accrued interest - 157,502 - 157,502 Notes payable due within one year 25,000 - 73,877 98,877 Bonds payable due within one year 970,790 400,000 - 1,370,790 Other current liabilities 994,574 616,696 - 1,611,270 Total current liabilities 2,712,483 9,043,073 493,901 12,249,457 Noncurrent Liabilities: Bonds payable - 3,742,084 - 3,742,084 Notes payable 115,000 6,000,000 265,504 6,380,504 Other liabilities - 342,661 - 342,661 Total noncurrent liabilities 115,000 10,084,745 265,504 10,465,249 Total liabilities 2,827,483 19,127,818 759,405 22,714,706 Net Assets: Invested in capital assets, net of related debt 32,337,402 39,002,380 3,519,362 74,859,144 Restricted for: Capital projects - - - - Debt service 1,581,690 1,905,327 - 3,487,017 Unrestricted 2,688,775 (511,667) 496,551 2,673,659 TOTAL NET ASSETS 36,607,867$ 40,396,040$ 4,015,913$ 81,019,820$ See accompanying notes to the basic financial statements -51- NET ASSETS LIABILITIES Exhibit 19 Charges for Authorities: Expenses Services Business-type activities: Paducah Water Works 7,036,580$ 7,589,839$ -$ 1,728,126$ Paducah Power System 51,961,317 54,267,380 - - Paducah Transit Authority 6,643,730 3,768,194 2,159,614 693,218 TOTAL COMPONENT UNITS 65,641,627$ 65,625,413$ 2,159,614$ 2,421,344$ General Revenues: Unrestricted investment earnings Gain (loss) on disposal of assets Miscellaneous general Total general revenues and transfers Change in net assets Net assets, July 1, 2007 NET ASSETS, JUNE 30, 2008 See accompanying notes to the basic financial statements Operating Grants and Contributions Capital -52- CITY OF PADUCAH, KENTUCKY STATEMENT OF ACTIVITIES COMPONENT UNITS FOR THE YEAR ENDED JUNE 30, 2008 Grants and Contributions Program Revenues FUNCTIONS/PROGRAMS Paducah Paducah Paducah Water Power Transit Works System Authority Totals 2,281,385$ -$ -$ 2,281,385$ - 2,306,063 - 2,306,063 - - (22,704) (22,704) 2,281,385 2,306,063 (22,704) 4,564,744 126,229 216,270 12,519 355,018 - - 6,590 6,590 109,773 46,072 43,706 199,551 236,002 262,342 62,815 561,159 2,517,387 2,568,405 40,111 5,125,903 34,090,480 37,827,635 3,975,802 75,893,917 36,607,867$ 40,396,040$ 4,015,913$ 81,019,820$ Net (Expense) Revenue and Changes in Net Assets -53- CITY OF PADUCAH, KENTUCKY NOTES TO THE FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Accounting Policies: General Statement The City of Paducah (City) complies with generally accepted accounting principles (GAAP). GAAP includes all relevant Governmental Accounting Standards Board (GASB) pronouncements. In the government-wide financial statements and the fund financial statements for the proprietary funds, Financial Accounting Standards Board (FASB) pronouncements and Accounting Principles Board (APB) opinions issued on or before November 30, 1989, have been applied unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB pronouncements prevails. For enterprise funds, GASB Statement Nos. 20 and 34 provide the City the option of electing to apply FASB pronouncements issued after November 30, 1989. The City has elected not to apply those pronouncements. The accounting and reporting framework and the more significant accounting policies are discussed in subsequent subsections of this Note. The financial reporting entity, basis of accounting, and other significant policies employed by the City are summarized as follows: Financial Reporting Entity The City operates under a City Manager form of government. The Board of Commissioners consists of a Mayor and four Commissioners elected at large by the citizens on a non-partisan basis. As required by generally accepted accounting principles, the financial statements of the reporting entity include those of the City of Paducah (the primary government) and its component units. The component units discussed below are included in the City’s reporting entity because of the significance of their operational or financial relationships with the City. Blended Component Units Police and Firefighters’ Pension Fund - This retirement fund was established for the benefit of the police and firemen of the City. It is administered by a Board of Trustees consisting of the Mayor, City Finance Director and representatives of the Police and Fire Departments. The Board is authorized to establish benefit levels and to approve actuarial assumptions used in the determination of contribution levels. Discretely Presented Component Units The component unit column in the basic financial statements includes the financial data of the City’s other component units. They are reported in a separate column to emphasize that they are legally separate from the City. The following component units are included in the reporting entity because of their financial relationship with the City and the City is able to impose its will on the organizations. (Continued) -54- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Accounting Policies: Paducah Water Works - The City of Paducah Water Works Commission is appointed by the Mayor. The rates for user charges and bond issuance authorizations are subject to approval by the City Commission of the City of Paducah. Paducah Power System - The members of the Electric Plant Board are appointed by the Mayor. The system provides a financial benefit to the City through a payment in lieu of taxes. Transit Authority of the City of Paducah - The Transit Authority’s governing board is appointed by the Mayor of the City of Paducah. The City is the grantee agency receiving, on behalf of the Transit Authority, its principal revenues. The City also contributes substantially to the operation of the Authority by providing cash subsidies and facilities. Complete financial statements of the individual component units can be obtained from their respective administrative offices in the following locations: Paducah Water Works Paducah Power System Transit Authority of the 401 Washington Street 1500 Broadway City of Paducah Paducah, Kentucky 42003 Paducah, Kentucky 42001 850 Harrison Street Paducah, Kentucky 42001 Related Organizations City officials are also responsible for appointing the members of boards of other organizations, but the City’s accountability for these organizations do not extend beyond appointing authority. The organizations listed below are notable related organizations which have not been included in the City’s report. Paducah Housing Authority – The Paducah Housing Authority (PHA) is a legally separate entity that provides for construction, operation and management of low income housing projects within the City. PHA is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. Joint Sewer Agency – As of July 1, 1999, the assets and liabilities of the Wastewater/Stormwater Fund were transferred to the Paducah-McCracken County Joint Sewer Agency pursuant to a municipal order dated June 29, 1999. The Paducah-McCracken County Joint Sewer Agency is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. Forest Hills Village, Inc. – The Corporation’s purpose is to manage City of Paducah properties known as “Forest Hills Housing Development”. The City and Corporation have a lease agreement detailing the terms and conditions of operations. Forest Hills Village, Inc. is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. Paducah Junior College, Incorporated (PJC) – The College is a part of the University of Kentucky Community College System which is now administered by the Kentucky Community and Technical College System. Under this system, the University of Kentucky receives the monies from student tuition, fees and other related income and provides the financing for the operational budget of the College. A tax levied and collected by the City is a primary revenue source for the College. These funds, as well as gifts and grants made to the College, may be used for the acquisition or improvement of property or to finance programs beyond the level of those normally provided by community colleges in the University of Kentucky system. PJC is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. (Continued) -55- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Account Policies: Basis of Presentation Government-wide Financial Statements The Statement of Net Assets and Statement of Activities display information about the reporting government as a whole. They include all funds of the reporting entity except for fiduciary funds. The statements distinguish between governmental and business-type activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange revenues. Business-type activities are financed in whole or in part by fees charged to external parties for goods or services. Fund Financial Statements Fund financial statements of the reporting entity are organized into funds, each of which is considered to be separate accounting entities. Each fund is accounted for by providing a separate set of self-balancing accounts that constitute its assets, liabilities, fund equity, revenues, and expenditure/expenses. Funds are organized into three major categories: governmental, proprietary, and fiduciary. An emphasis is placed on major funds within the governmental and proprietary categories. A fund is considered major if it is the primary operating fund of the City or meets the following criteria: a. Total assets, liabilities, revenues, or expenditures/expenses of that individual governmental or enterprise fund are at least ten percent of the corresponding total for all funds of that category or type; and b. Total assets, liabilities, revenues, or expenditures/expenses of the individual governmental fund or enterprise fund are at least five percent of the corresponding total for all governmental and enterprise funds combined. The funds of the financial reporting entity are described below: Governmental funds are those funds through which most governmental functions typically are financed. The measurement focus of governmental funds is on the sources, uses and balance of current financial resources. The City has presented the following major governmental funds: General Fund - To account for resources traditionally associated with governments which are not required to be accounted for in another fund. General Capital Improvements – To account for the acquisition or construction of major capital projects other than those financed by proprietary fund operations and special assessments. Special Revenue Investment Fund – To account for restricted funds from employee license fee used for economic development, neighborhood redevelopment and infrastructure capital investments within Paducah. Debt Service Fund – To account for the accumulation of resources and payment of bond and note principal and interest, and capital lease activity. The City has presented the following major proprietary fund: Solid Waste Fund – To account for the provision of refuse services to the residents of the City. Additionally, the City reports the internal service funds which are used to account for the fleet management services, self funded property and casualty self insurance and self funded health and disability insurance provided to departments of the city. (Continued) -56- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Account Policies: Fiduciary funds report resources held in trust. Two of these funds are single-employer defined benefit funds and are administered by the City. These funds are Police and Firefighters’ Pension Fund (PFPF) and Appointive Employee’ Pension Fund (AEPF). Pension trust funds report the receipt, investment, and distribution of retirement contributions. The remaining funds are private-purpose trust funds which report the receipt and distribution of in accordance with maintenance trust agreements. Agency fund accounts for the City’s payroll wages, taxes and related withholdings. Measurement Focus Measurement focus is a term used to describe “which” transactions are recorded within the various financial statements. Basis of accounting refers to “when” transactions are recorded regardless of the measurement focus applied. On the government-wide Statement of Net Assets and the Statement of Activities, both governmental and business-type activities are presented using the economic resources measurement focus as defined in item b. below. In the fund financial statements, the “current financial resources” measurement focus or the “economic resources” measurement focus is used as appropriate: a. All governmental funds utilize a “current financial resources” measurement focus. Only current financial assets and liabilities are generally included on their balance sheets. Their operating statements present sources and uses of available spendable financial resources during a given period. These funds use fund balance as their measure of available spendable financial resources at the end of the period. b. The proprietary, pension and private-purpose trust funds, and financial statements of City component units utilize an “economic resources” measurement focus. The accounting objectives of this measurement focus are the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. All assets and liabilities (whether current or noncurrent) associated with their activities are reported. Proprietary, pension and private-purpose trust fund equity is classified as net assets. c. Agency funds are not involved in the measurement of results of operations; therefore, measurement focus is not applicable to them. Basis of Accounting In the government-wide Statement of Net Assets and Statement of Activities, both governmental and business-type activities are presented using the accrual basis of accounting generally including the reclassification or elimination of internal activity (between or within funds). Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. In the fund financial statements, governmental funds are presented on the modified accrual basis of accounting. Under this modified accrual basis of accounting, revenues are recognized when “measurable and available.” Measurable means knowing or being able to reasonably estimate the amount. Available means collectible within the current period or within sixty days after year end. Expenditures (including capital outlay) are recorded when the related fund liability is incurred, except for general obligation bond (Continued) -57- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Account Policies: principal and interest which are reported when due. Agency funds are presented using the accrual basis of accounting. All proprietary, pension and private-purpose funds utilize the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. Revenues – Exchange and Non-Exchange Transactions Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is recorded on the accrual basis when the exchange takes place. On a modified accrual basis, revenue is recorded in the fiscal year in which the resources are measurable and become available. Available means that the resources will be collected within the current fiscal year or are expected to be collected soon enough thereafter to be used to pay liabilities of the current fiscal year. For the City, available means expected to be received within sixty days of year end. Non-exchange transactions, in which the City receives value without directly giving equal value in return, include employee license taxes, property taxes, grants, entitlements and donations. The City considers property taxes as available if they are collected within sixty days after year end. Revenue from grants, entitlements, and donations is recognized in the year in which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements, which specify the year when the resources are required to be used or the year when use is first permitted, matching requirements, in which the City must provide local resources to be used for a specified purpose, and expenditure requirements, in which the resources are provided to the City on a reimbursement basis. On a modified accrual basis, revenue from non-exchange transactions must also be available before it can be recognized. The revenues susceptible to accrual are taxes, intergovernmental, employer and employees’ contributions to trust funds, interest revenue and charges for services. Permit revenues are not susceptible to accrual because generally they are not measurable until received in cash. Deferred/unearned revenue The City reports unearned revenue on its government-wide statement of net assets and deferred revenue on the fund financial statements. Deferred/unearned revenues arise when potential revenue does not meet both the “measurable” and “available” criteria for recognition in the current period. Deferred/unearned revenues also arise when resources are received by the City before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim to the resources, the liability for deferred/unearned revenue is removed and revenue is recognized. Allocation of Indirect Expenses The City allocates indirect expenses primarily comprised of fleet management services and various self funded insurance coverage provided to departments and employees of the city not directly allocated. Allocations are charged to functions based on use by weighted-average methodology. Budgets and Budgetary Accounting The City legal adopts annual budgets for all governmental and proprietary funds except for Section Eight Housing Fund. The City follows these procedures in establishing the budgetary data reflected in these financial statements: (Continued) -58- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Accounting Policies: 1. Prior to July, the City Manager submits to the City Commission a proposed operating budget for the fiscal year commencing on July 1. The operating budget includes proposed expenditures and the means of financing those. 2. Public hearings are conducted by the City to obtain taxpayer comments. 3. Prior to July, the budget is legally enacted through passage of an ordinance. 4. The City Manager is authorized to transfer budgeted amounts between department line items; however, any revisions that alter the total expenditures of any department must be approved by the City Commission. 5. Formal budgetary integration is employed as a management control device during the year and the budget is legally adopted. Budget amendments are also legally adopted. 6. The budget is adopted on a basis (budget basis), which differs from generally accepted accounting principles (GAAP basis). Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the General Fund, Special Revenue Funds, Debt Service Fund, and Capital Projects Funds. In accordance with generally accepted accounting principles (GAAP), encumbrances outstanding at year end are reported as reservations of fund balances since they do not constitute expenditures or liabilities. There are no encumbrances at June 30, 2008. Cash and Investments The City Council updated and adopted formal deposit and investment policies in January 2001. These policies apply to all City funds not contained in public trusts. Pension trust fund has investment policies separately approved by their oversight board. The private purpose trust has no adopted deposit and investment policy. For the purpose of the Statement of Net Assets, “cash and cash equivalents” includes all demand and savings accounts of the City. For the purpose of the proprietary fund Statement of Cash Flows, “cash and cash equivalents” include all demand and savings accounts, and certificates of deposit or short-term investments with an original maturity of three months or less. Investments are reported at fair value which is determined using selected bases. Short-term investments are reported at cost, which approximates fair value. Securities traded on a national or international exchange are valued at the last reported sales price at current exchange rates. Managed funds related to the pension and private purpose trust funds not listed on an established market are reported at estimated fair value as determined by the respective fund managers based on quoted sales prices of the underlying securities. Cash deposits and certificates of deposits are reported at carrying amount which reasonably estimates fair value. Additional cash and investment disclosures are presented in Note 3. (Continued) -59- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Accounting Policies: Receivables In the government-wide statements, receivables consist of all revenues earned at year end and not yet received. Major receivable balances for the governmental activities include property taxes, employee earnings taxes, business licenses, insurance premiums taxes, franchise taxes, grant revenue and interlocal note receivable. Business-type activities report utilities and interest earnings as their major receivables. The government-wide statements also include general obligation notes receivable related to the general obligation bonds outstanding as described in Note 3. In the fund financial statements, material receivables in governmental funds include revenue accruals such as franchise tax, employee earnings taxes, business licenses, insurance premiums taxes, grants and other similar intergovernmental revenues since they are usually both measurable and available. Nonexchange transactions collectible but not available are deferred in the fund financial statements in accordance with modified accrual, but not deferred in the government-wide financial statements in accordance with the accrual basis. Interest and investment earnings are recorded when earned only if paid within sixty days since they would be considered both measurable and available. Proprietary fund material receivables consist of all revenues earned at year end and not yet received. Utility accounts receivable and interest earnings compose the majority of proprietary fund receivables. Allowances for uncollectible accounts receivable are based upon historical trends and the periodic aging of accounts receivable. Interfund Receivables and Payables During the course of operations, numerous transactions occur between individual funds that may result in amounts owed between funds. Those related to goods and services type transactions are classified as “due to and from other funds.” Short-term interfund loans are reported as “interfund receivables and payables.” Long-term interfund loans (noncurrent portion) are reported as “advances from and to other funds.” Interfund receivables and payables between funds within governmental activities are eliminated in the Statement of Net Assets. See Note 3 for details of interfund transactions, including receivables and payables at year end. Inventories Inventories are stated at cost on a first-in, first-out basis. Inventory consists of expendable supplies of $76,260 held for consumption and real property of $1,208,748 held for urban development. Capital Assets The accounting treatment of property, plant, and equipment (capital assets) depends on whether the assets are used in governmental fund operations or proprietary fund operations and whether they are reported in the government-wide or fund financial statements. Government-wide Statement In the government-wide financial statements, property, plant, and equipment are accounted for as capital assets. All capital assets are valued at historical cost, or estimated historical cost if actual is unavailable, except for donated capital assets which are recorded at their estimated fair value at the date of donation. Estimated historical cost was used to value the majority of the assets acquired prior to June 30, 2004. Assets capitalized have an original cost of $500 or more prior to July 1, 1999, and $2,500 or more after July 1, 1999. Prior to July 1, 2002, governmental funds’ infrastructure assets were not capitalized. These assets have been valued at estimated historical cost. (Continued) -60- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Accounting Policies: Capital assets of the primary government are depreciated over the estimated useful lives using the straight- line method. The estimated useful lives are as follows: Land improvements 10-20 Years Buildings 30-60 Years Building improvements 3- 7 Years Infrastructure 15-20 Years Equipment 5-25 Years Furnishings and fixtures 3-10 Years Vehicles 3- 9 Years Fund Financial Statements In the fund financial statements, capital assets used in governmental fund operations are accounted for as capital outlay expenditures of the governmental fund upon acquisition. Capital assets used in proprietary fund operations are accounted for the same as in the government-wide statements. Restricted Assets Certain proceeds of enterprise fund revenue bonds, as well as certain resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited to applicable bond covenants. Compensated Absences Accumulated unpaid vacation, sick pay, and other employee benefit amounts are recorded as long-term debt in the government-wide statements. The current portion of accrued compensated absences is estimated based on historical trends. In the fund financial statements, governmental funds report only the matured compensated absence liability payable from expendable available financial resources, while the proprietary funds report the liability as it is incurred. Accumulations for vacation pay are restricted to a maximum of 50 days and provide vesting rights upon completion of six months service. Accumulations for sick pay are restricted to a maximum of 150 days and provide payment to employees or beneficiaries for accumulations in excess of 50 days and up to 120 days upon death or retirement from City service. Qualified participants in the County Employee’s Retirement System, under certain circumstances, are eligible to convert accrued sick pay benefits into additional credit for years of service upon retirement Long-Term Debt The accounting treatment of long-term debt depends on whether the assets are used in governmental fund operations or proprietary fund operations and whether they are reported in the government-wide or fund financial statements. All long-term debt to be repaid from governmental and business-type resources is reported as liabilities in the government-wide statements. The long-term debt consists primarily of bonds payable, notes payable and accrued compensated absences. Long-term debt for governmental funds is not reported as liabilities in the fund financial statements. The debt proceeds are reported as other financing sources and payment of principal and interest as expenditures. The accounting for proprietary funds is the same in the fund statements as it is in the government-wide statements. (Continued) -61- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Accounting Policies: Equity Classifications Government-wide Statements Equity is classified as net assets and displayed in three components: a. Invested in capital assets, net of related debt – Consists of capital assets including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes, or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. b. Restricted net assets – Consists of net assets with constraints placed on the use either by (1) external groups such as creditors, grantors, contributors, or laws or regulations of other governments; or (2) law through constitutional provisions or enabling legislation. c. Unrestricted net assets – All other net assets that do not meet the definition of “restricted” or “invested in capital assets, net of related debt.” Fund Statements Governmental fund equity is classified as fund balance. Fund balance is further classified as reserved and unreserved. Proprietary fund equity is classified the same as in the government-wide statements. Interfund Transactions Interfund services provided and used are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. All other interfund transactions are reported as transfers. All other interfund transfers are reported as operating transfers. Program Revenues Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Operating and Non-Operating Revenues and Expenses – Proprietary Funds Operating revenues and expenses for proprietary funds are those that result from providing services and producing and delivering goods and/or services. It also includes all revenue and expenses not related to capital and related financing, noncapital financing, or investing activities. Operating expenses for the enterprise and internal service funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. (Continued) -62- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Accounting Policies: Expenditures/Expenses In the government-wide financial statements, expenses are classified by function for both governmental and business-type activities. In the fund financial statements, expenditures are classified as follows: Governmental Funds - by character: Current (further classified by function) Debt Service Capital Outlay Proprietary Fund - by operating and nonoperating In the fund financial statements, governmental funds report expenditures of financial resources. Proprietary funds report expenses relating to use of economic resources. Interfund Transfers Permanent reallocations of resources between funds of the reporting entity are classified as interfund transfers. For the purposes of the Statement of Activities, all interfund transfers between individual governmental funds have been eliminated. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make assumptions that affect reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Stewardship, Compliance, and Accountability By its nature as a local government unit, the City and its component units are subject to various federal, state, and local laws and contractual regulations. An analysis of the City’s compliance with significant laws and regulations and demonstration of its stewardship over City resources follows. Fund Accounting Requirements The City complies with all state and local laws and regulations requiring the use of separate funds. (Continued) -63- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Summary of Significant Accounting Policies: Revenue Restrictions The City has various restrictions placed over certain revenue sources from state or local requirements. The primary restricted revenue sources include: Revenue Source Legal Restrictions of Use Kentucky Police Incentive Grant Salaries Kentucky Fire Incentive Grant Salaries HOME Investment Partnerships Grant Construction of Low-income Rental Units Emergency Communication Revenue E-911 Emergency Services County Bed Tax Debt Obligations Kentucky Transportation Cabinet Street Repairs and Maintenance Kentucky Housing Corporation Façade Loans Other Grants Grant Program Expenditures 25% of Employee Earning Tax Economic, Neighborhood and Capital Development For the year ended June 30, 2008, the City complied, in all material respects, with these revenue restrictions. Debt Restrictions and Covenants The City may not incur any indebtedness that would require payment from resources beyond the current fiscal year revenue without first obtaining voter approval. For the year ended June 30, 2008, the City incurred no such indebtedness. Note 2 – Property Taxes: The City bills and collects its own property taxes. The City elects to use the annual property assessment prepared by McCracken County as its base to apply the property tax rate. According to Kentucky Revised Statutes, the assessment date for the City must conform to the assessment date of McCracken County, and the annual increase in the property tax levy cannot exceed 4%. City property tax revenues are recorded as a receivable when assessed because the City has an enforceable legal claim to the resources. At this time, the receivable is offset by unearned revenue. Property tax revenues are recognized during the period for which they are levied. The due dates and collection period for all property taxes, exclusive of vehicle taxes, for the fiscal year ended June 30, 2008, are as follows: Description Date Assessment and enforceable lien January 1, 2007 Levy September 25, 2007 Face value amount payment dates 1 st half by November 1, 2007 2ndhalf by February 1, 2008 Delinquent date - 10% penalty plus 1/2% per month 1 st half - November 30, 2007 2nd half - February 28, 2008 (Continued) -64- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: The following notes present detail information to support the amounts reported in the basic financial statements for its various assets, liabilities, equity, revenues, and expenditures/expenses. Deposits Custodial credit risk for deposits is the risk that in the event of a bank failure, the City’s deposits may not be returned or the City will not be able to recover collateral securities in the possession of an outside party. The City’s investment policy requires all investments be made in accordance with applicable legal requirements with consideration of investment safety. Accordingly, the City maintains collateral agreements with its financial institutions. Deposits are 101% secured with collateral valued at market or par, whichever is lower, less the amount of the Federal Deposit Insurance Corporation insurance (FDIC). The City Council approves and designates a list of authorized depository institutions based on evaluation of solicited responses and certifications provided by financial institutions and recommendations of an evaluation committee and/or Finance Director. Deposits of the City’s reporting entity are insured or collateralized with securities held by the City, its agent, or by the pledging financial institution’s trust department or agent in the name of City. During the year ended June 30, 2008, the City’s only cash and cash equivalents were demand deposits. At year end, the carrying amount and the bank balance of the City’s cash and cash equivalents was $5,805,473 and $7,013,753, respectively. Investments As of June 30, 2008, the City’s reporting entity had the following investments: Fair Value/ Average Investment Maturities (In Years) (2) Carrying Credit Quality/ Less Greater Types of Investments Amount Rating (1) Than 1 1-5 6-10 Than 10 Primary Government Certificates of Deposits (3) $ 9,700,072 NA $7,400,072 $2,300,000 $ - $ - Component Units Money Market Funds 945,133 AAA 945,133 - - - Certificates of Deposits 960,194 NA 960,194 - - - 1,905,327 Total Primary Government And Component Units $ 11,605,399 Fiduciary and Private Purpose Trust Funds Money Market Funds $ 113,296 AAA $ 113,296 $ - $ - $ - Certificates of Deposits (3) 240,000 NA 240,000 - - - Common Stock 3,828,565 NA NA NA NA NA Corporate Bonds 906,664 AAA/A- - 402,402 504,262 - U.S. Agencies (4) 2,552,301 AAA - 1,742,848 809,454 - Mortgage Backed Securities 306 AAA/AA- 114,341 851,237 2,795,694 - Mutual Funds Equity 691,600 NA NA NA NA NA Bond 260,539 AAA Fixed 911,422 NA NA NA NA NA Index 3,766,072 NA NA NA NA NA Total Fiduciary and Private Purpose Trust Funds $ 13,270,764 (Continued) -65- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: (1) Ratings are provided where applicable to indicate associated Credit Risk. NA indicates not applicable. NR indicates that instrument is not rated. (2) Maturities are provided for debt instruments with maturity dates. NA indicates not applicable. (3) $240,000 of the fiduciary's certificates of deposits is pooled with the primary government's certificates of deposits. (4) Includes $198,688 of securities callable as of 6/30/08. Investment Policies City Policy Credit Risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. Generally, the City’s investing activities are managed under the custody of the City’s Finance Director. Investing is performed in accordance with investment policies adopted by the City Council complying with State Statutes. In accordance with the City’s investment policy and the State Statutes, the City may invest funds temporarily in excess of operating needs in the following: Kentucky Revised Statutes (KRS 66.480) authorize the City to invest in: 1. Obligations of the U.S. Treasury, agencies, and instrumentalities, including obligations subject to repurchase agreements, provided delivery of obligations subject to repurchase agreements are held by the City or through an authorized agent; 2. Obligations and contracts for future delivery or purchase of obligations backed by the full faith and credit of the United States or a United States government agency; 3. Obligations of any corporation of the United States government; 4. Bonds or certificates of indebtedness of the state of Kentucky and of its agencies and instrumentalities; 5. Certificates of deposit issued by or other interest-bearing accounts of any bank or savings and loan institution which are insured by the Federal Deposit Insurance Corporation or similar entity or which are collateralized, to the extent uninsured, by any obligations permitted by section 41.240(4) of the Kentucky Revised Statutes; 6. Securities issued by a state or local government, or any instrumentality or agency thereof, in the United States, and rated in one of the three highest categories by a national recognized rating agency. (Continued) -66- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Interest Rate Risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The City policy provides that to the extent practicable, investments are matched with anticipated cash flows. Investments are diversified to minimize the risk of loss resulting from over- concentration of assets in a specific maturity period, a single issuer, or an individual class of securities. Unless matched to a specific cash flow, investments are not, in general, made in securities maturing more than five years from the date of purchase. Surplus cash may be invested in securities exceeding five years if the maturity of such investments is made to coincide as nearly as practicable with the expected use of the investment. Concentration of credit risk is the risk of loss attributed to the magnitude of the City’s investment in a single issuer. The City policy does not specifically address concentration of credit risk. Pension Trust Policy The City’s pension trust is the Police and Firefighters’ Pension Fund (PFPF). Investment policy provide for investment manager(s) who have full discretion of assets allocated to them subject to the overall investment guidelines set out in the policy. Overall investment guidelines provide for diversification and allow investment in domestic and international common stocks, fixed income securities, and cash equivalents. Custodial credit risk is addressed by the policy providing for the engagement of a custodian who accepts possession of securities for safekeeping; collects and disburses income; collects principal of sold, matured, or called items; and provides periodic accounting to the pension board. Asset allocation guideline for the plan is as follows: PFPF Retirement Plan Minimum Target Maximum Equities 35% 50% 65% Fixed Income 35% 50% 65% The retirement plan addresses credit risk and concentration of credit risk with a policy that prohibits investment of more than 5% of its assets in the securities of any one issuer with the exception of U.S. government. Policy further prohibits investment of more than 20% in any one market sector. No more than 10% of corporate debt securities in the fixed income portfolio may be rated below-investment grade. Commercial paper must be rated A1, P1. Interest rate risk is addressed by the policy requiring the plan manager(s) to maintain both diversification and a predictable and dependent source of current income. Fixed income investments are flexibly allocated among maturities of different lengths. Private Purpose Trust The private purpose trust does not have a formal investment policy. The City established the trust in accordance with Kentucky Revised Statutes. The trust provides for an investment manager who has full discretion of assets allocated to him subject to the provisions of the trust agreement. The trust invests in domestic and international mutual funds, fixed income securities, U.S. treasury securities, and cash and equivalents. (Continued) -67- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Capital Assets Capital asset activity for the year ended June 30, 2008, was as follows: Primary Government Balance July 1, 2007 Additions Deductions Balance June 30, 2008 Capital assets, not being depreciated: Land $ 6,518,216 $ 10,000 $ 291,642 $ 6,236,574 Construction in Progress 802,177 2,762,700 1,053,527 2,511,350 Total capital assets, not being depreciated: 7,320,393 2,772,700 1,345,169 8,747,924 Capital assets, being depreciated: Land improvements 2,674,542 387,430 - 3,061,972 Building and improvements 18,344,860 68,489 3,392,889 15,020,460 Infrastructure 34,563,802 18,746 - 34,582,548 Equipment 7,796,576 678,789 791,152 7,684,213 Furnishings and fixtures 241,855 2,574 14,117 230,312 Vehicles 7,368,279 667,139 599,833 7,435,585 Totals at historical cost 70,989,914 1,823,167 4,797,991 68,015,090 Less: Accumulated depreciation Land improvements 1,068,521 84,031 - 1,152,552 Buildings and improvements 11,149,001 279,806 302,573 11,126,234 Infrastructure 15,387,853 2,171,047 - 17,558,900 Equipment 6,323,574 563,911 791,152 6,096,333 Furnishings and fixtures 236,010 1,289 14,117 223,182 Vehicles 5,570,018 504,259 591,722 5,482,555 Total accumulated depreciation 39,734,977 3,604,343 1,699,564 41,639,756 Total capital assets, being depreciated, net: $31,254,937 $ (1,781,176) $ 3,098,427 $ 26,375,334 Primary Government Activities Capital Assets – Net $38,575,330 $ 991,524 $ 4,443,596 $ 35,123,258 Business-type Activities: Balance July 1, 2007 Additions Deductions Balance June 30, 2008 Capital assets, not being depreciated: Land $ 65,908 $ - $ - $ 65,908 (Continued) -68- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Business-type Activities: Balance July 1, 2007 Additions Deductions Balance June 30, 2008 Capital assets, being depreciated: Building and improvements 429,254 - - 429,254 Equipment 2,151,142 376,567 1,249,468 1,278,241 Vehicles 2,627,298 429,771 336,579 2,720,490 Totals at historical cost 5,207,694 806,338 1,586,047 4,427,985 Less: Accumulated depreciation Buildings and improvements 175,584 13,378 - 188,962 Equipment 2,095,799 61,991 1,222,725 935,065 Vehicles 1,510,696 279,929 284,734 1,505,891 Total accumulated depreciation 3,782,079 355,298 1,507,459 2,629,918 Total capital assets, being depreciated, net: $ 1,425,615 $ 451,040 $ 78,588 $ 1,798,067 Business - Type Activities Capital Assets – Net $ 1,491,523 $ 451,040 $ 78,588 $ 1,863,975 Depreciation expense was charged to governmental activities as follows: General government: General administration $ 142,059 Finance 2,332 Planning 4,000 Inspections 528 Personnel 1,119 Information systems - Fleet maintenance 8,842 Total general government 158,880 Public safety: Police 115,282 Fire 35,983 Grants 111,945 Emergency 911 83,138 Court awards 12,163 Fleet Lease Trust 496,657 Total public safety 855,168 Public service: Public works 89,701 Engineering 203,156 Total public service 292,857 (Continued) -69- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Parks and recreation $ 124,520 Planning and development: Infrastructure 2,171,047 Grants 1,871 Total planning and development 2,172,918 Total Depreciation Expense – Governmental Activities $ 3,604,343 Depreciation expense was charged to business-type activities as follows: Solid Waste Fund $ 321,949 Section Eight Housing 3,897 Civic Center 11,254 TISA Fund 18,198 Total Depreciation Expense – Business-Type Activities $ 355,298 Discretely Presented Component Units: Balance July 1, 2007 Additions Deductions Balance June 30, 2008 Capital assets, not being depreciated: Land $ 1,892,083 $ 300 $ - $ 1,892,383 Construction in Progress 1,625,282 294,971 1,106,899 813,354 Total capital assets, not being depreciated: 3,517,365 295,271 1,106,899 2,705,737 Capital assets, being depreciated: Building and improvements 1,672,826 - - 1,672,826 Equipment 5,220,082 702,224 172,438 5,749,868 Utility Plant 129,163,383 9,078,324 2,244,593 135,997,114 Totals capital assets, being depreciated: 136,056,291 9,780,548 2,417,031 143,419,808 Less: Accumulated depreciation: Buildings and improvements 540,304 107,385 - 647,689 Equipment 2,619,859 828,331 166,877 3,281,313 Utility plant 53,985,076 3,945,773 2,278,011 55,652,838 Total accumulated depreciation 57,145,239 4,881,489 2,444,888 59,581,840 Total capital assets, being depreciated, net: 78,911,052 4,899,059 (27,857) 83,837,968 Component Units Capital Assets – Net $82,428,417 $ 5,194,330 $ 1,079,042 $ 86,543,705 (Continued) -70- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Depreciation expense, charged to functions/programs of discretely presented major component units as follows: Paducah Water Works $ 1,261,618 Paducah Power System 2,684,155 Paducah Transit Authority 935,716 TOTAL DEPRECIATION EXPENSE BY ACTIVITY $ 4,881,489 Accounts Payable Payables in the governmental and proprietary funds are composed of payables to vendors and accrued salaries and benefits. Long-Term Debt (1) The City’s long-term debt is segregated between the amounts to be repaid from governmental activities and amounts to be repaid from business-type activities. Governmental Activities As of June 30, 2008, the governmental long-term debt consisted of the following: General obligation bonds: Current portion $ 655,000 Noncurrent portion 17,025,000 TOTAL GENERAL OBLIGATION BOND COSTS $17,680,000 Note payable: Current portion $ 273,653 Noncurrent portion 2,672,650 TOTAL NOTE PAYABLE PAYMENTS $ 2,946,303 Accrued compensated absences: Current portion $ 996,072 Noncurrent portion 809,821 TOTAL ACCRUED COMPENSATED ABSENCES $ 1,805,893 (Continued) -71- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Business-type Activities As of June 30, 2008, the long-term debt payable from proprietary fund resources consisted of the following: Accrued compensated absences: Current portion $ 74,088 Noncurrent portion 15,762 TOTAL ACCRUED COMPENSATED ABSENCES $ 89,850 General Obligation Bonds Series 2001 Bond Issue - The City of Paducah issued general obligation bonds of $9,290,000 in June, 2001, to finance construction of the new Luther F. Carson Four Rivers Center for the Performing Arts and the expansion of the Julian Carroll Convention Center. Interest rates range from 3.5% to 5%. These bonds are required to be fully paid within 25 years from the date of issue and are backed by the full faith and credit of the City. While these bonds are issued by the City, 50% of the principal amount of the bonds was issued on behalf of the County of McCracken, Kentucky which intends to participate on an equal basis with the City in financing the projects and has issued the City a general obligation note in a principal amount equal to 50% of the principal amount of the bonds and bearing interest at the same rates as the City’s bonds in order to secure the County’s obligations to the City. This note receivable is reflected in the government-wide Statement of Net Assets. In accordance with an Interlocal Cooperation Agreement between the City, McCracken County, Kentucky (the County), and the Paducah-McCracken County Tourist and Convention Commission (the Bureau), principal and interest payments on the bonds are being made from an additional 2% transient room tax collected by the County with the remaining payments split evenly between the City, the County, and the Bureau. Series 2004 Bond Issue - The City of Paducah issued general obligation bonds of $5,000,000 in June, 2004, to finance construction of the new Infiniti Media Building. Interest rates range from 2.25% to 6%. These bonds are required to be fully paid within 20 years from the date of issue and are backed by the full faith and credit of the City. While these bonds are issued by the City, 50% of the principal amount of the bonds was issued on behalf of the County of McCracken, Kentucky which intends to participate on an equal basis with the City in financing the projects and has issued the City a general obligation note in a principal amount equal to 50% of the principal amount of the bonds and bearing interest at the same rates as the City’s bonds in order to secure the County’s obligations to the City. This note receivable is reflected in the government-wide Statement of Net Assets. Principal and interest payments prior to September 1, 2007, on the bonds are being split evenly between the City and the County. After September 1, 2007, the City and County will share 2.031% of the bond payments with the remaining amount being made from a sale-lease with Infiniti Plastic Technologies, Inc. Series 2005 Bond Issue - The City of Paducah issued general obligation bonds of $6,100,000 in November, 2005, to finance the police and firefighter’s pension fund estimated actuary liability. Interest rate is fixed at 5.35%. These bonds are required to be fully paid within 20 years from the date of issue and are backed by the full faith and credit of the City. (Continued) -72- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Notes Payable Kentucky League of Cities - On July 1, 2003, the City entered into an agreement in the amount of $3,500,000 with the Kentucky League of Cities to finance the acquisition and installation of various public capital projects. Interest is charged at a rate of approximately 2.98%. The note is required to be fully paid within 20 years from the date of issue and is backed by the full faith and credit of the City. Kentucky Association of Counties - The County of McCracken, Kentucky entered into an agreement in the amount of $300,000 in May, 2005, with the Kentucky Association of Counties for purchase of a rail spur in the Industrial Park West. Interest rates range from 2.175% to 4.250%. This note is required to be fully paid within 5 years from the date of issue and is backed jointly by the full faith and credit of the City and the County. While this note is issued by the County, 50% of the principal amount of the note was issued on behalf of the City which intends to participate on an equal basis with the County in accordance with an Interlocal Cooperation Agreement between the City and McCracken County, Kentucky on June 1, 2004. This note was paid in full during the fiscal year by the County from a grant thru the Greater Paducah Economic Development Council. Kentucky Association of Counties - The County of McCracken, Kentucky entered into an agreement in the amount of $250,000 in August, 2004, with the Kentucky Association of Counties to assist the Paducah- McCracken County Industrial Development Authority finance construction of the new speculative building in Industrial Park West. Interest rate is 4.250%. This note is required to be fully paid within 5 years from the date of issue and is backed jointly by the full faith and credit of the City and the County. While this note is issued by the County, 50% of the principal amount of the note was issued on behalf of the City which intends to participate on an equal basis with the County in accordance with an Interlocal Cooperation Agreement between the City and McCracken County, Kentucky on June 1, 2004. F. Burnham and Cynthia Jones – On September 6, 2006, the City entered into an agreement in the amount of $375,000 with F. Burnham and Cynthia Jones to finance the acquisition of real property to be used for the development of an arts school in the community. Interest rate is New York prime, adjusted monthly. This note is required to be fully paid by January 8, 2009. (Continued) -73- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Changes in Long-Term Debt The following is a summary of changes in long-term debt for the year ended June 30, 2008: Amounts Beginning Ending Due within Type of Debt: Balance Additions Reductions Balance One Year Governmental activities: General obligation bonds: Convention and Arts Center $ 7,870,000 $ - $ 270,000 $ 7,600,000 $ 280,000 Infiniti Media Building 4,515,000 - 175,000 4,340,000 180,000 Pension 5,925,000 - 185,000 5,740,000 195,000 Notes payable: Kentucky League of Cities 2,968,856 - 145,886 2,822,970 150,319 Kentucky Association of Counties 105,000 - 105,000 - - Jones Agreement 246,666 - 123,333 123,333 123,333 Accrued compensated absences 1,938,958 1,156,913 1,289,978 1,805,893 996,072 TOTAL GENERAL LONG- TERM DEBT $23,569,480 $1,156,913 $2,375,482 $ 22,432,196 $ 1,924,724 Business-type activities: Accrued compensated absences $ 76,663 $ 150,128 $ 136,941 $ 89,850 $ 74,088 (1) To reconcile amounts in this schedule to the calculation of “net assets invested in capital assets, net of related debt”, capital related debt includes 19.75% of the outstanding 2001 general obligation bonds - $1,500,961 net of the portion on behalf of the County ($750,480); 100% of the outstanding Kentucky League of Cities’ note payable - $2,822,969; less unamortized bond costs - ($216,974). Annual Debt Service Requirements The annual debt service requirements to maturity, excluding obligations associated with compensated absences, for long-term debt as of June 30, 2008, are as follows: Year Ending June 30 Principal Interest 2009 $ 928,653 $ 964,002 2010 834,886 922,091 2011 874,592 886,363 2012 919,441 848,361 2013 954,437 807,990 2014-2018 5,542,600 3,346,482 2019-2023 7,017,337 1,915,586 2024-2026 3,554,357 315,946 TOTALS $ 20,626,303 $ 10,006,821 (Continued) -74- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Accrued Compensated Absences Compensated absence obligations arise from amounts due to City employees for vested amounts of vacation pay and sick pay which will be payable in the future. Typically, the compensated absence obligations have been paid by the general fund, emergency communication service fund, section eight housing fund, solid waste fund and fleet maintenance fund. Amounts accrued at June 30, 2008, are as follows: Governmental Activities Business-type Activities Accrued sick leave $ 657,468 $ 17,115 Accrued vacation leave 1,020,092 66,350 Applicable payroll taxes 128,333 6,385 Totals 1,805,893 89,850 Less current portion 996,072 74,088 LONG-TERM PORTION $ 809,821 $ 15,762 Termination Benefits Seven employees, through employment contracts, are entitled to certain termination benefits upon involuntary termination of employment by the City Commission. These benefits include provision for salary payments for three to six months, as well as, certain health, life, dental, and disability insurance coverage for same period of time. As these benefits are only provided for involuntary termination of employment, no provision has been made for these benefits. The City funds these benefits on a pay-as- you-go basis in the period incurred. For the year ended June 30, 2008, no payments were made for termination benefits. In addition, qualified participants in the County Employee’s Retirement System (CERS), under certain circumstances are eligible to convert accrued sick pay benefits into additional credit for years of service upon retirement. Costs and notification of payment for these benefits are not calculated by the CERS actuary until a qualified participant submits application for retirement benefits. Accordingly, no provision has been made for these benefits and the City funds these benefits in the period of notification for payment by the CERS. For the year ended June 30, 2008, payments of $29,213 were made for these benefits. Landfill Closure and Post-Closure Costs The County of McCracken, Kentucky (County) closed the local landfill to the public on June 30, 1995. The County must comply with established state and federal landfill closure procedures and must perform maintenance and monitoring procedures at the site for thirty years after closure. The 30-year period will begin upon approval from the Commonwealth of Kentucky regarding the environmental condition of the landfill site. As of June 30, 2007, approval had not yet been granted. The County estimated post-closure care costs totaling $4,125,000 or $125,000 per year plus 10% for inflation. Actual costs may be higher due to inflation, changes in technology, or changes in regulations. In the year ending June 30, 2001, the City entered into an inter-local agreement to share equally the costs for post-closure costs and accordingly, has recorded a long-term liability for 50% of the estimated closure expense. It is anticipated that post-closure costs will be paid out of the Solid Waste Fund to the extent that funds are available with any excess costs being funded using long-term borrowing. (Continued) -75- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 3 - Detail Notes on Transaction Classes/Accounts: Interfund Transactions and Balances Interfund transfers during the year ended June 30, 2008, were as follows: Governmental Funds: Interfund Transfers In Interfund Transfers Out General Fund $ 141,763 $ 3,331,682 Capital Project Fund 3,989,328 325,564 Special Revenue Investment Fund 203,916 3,323,995 Debt Service Fund 948,392 - Nonmajor Governmental Funds 958,486 91,276 Internal Service Funds 731,700 9,854 Fiduciary Funds: Other trusts 150 2,237 Proprietary Funds: Solid Waste Fund - 5,736 Nonmajor Proprietary Funds 112,099 15,490 TOTALS $ 7,085,834 $ 7,085,834 Transfers are used to (a) move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them and to (b) use unrestricted revenues collected in the general fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. Due To/From Balances Due to/from balances used to cover current operating expenses were as follows as of June 30, 2008: Due From Due To General Fund $ 907,782 $ 985,860 General Capital Improvements Fund 6,900 - Special Revenue Investment Fund 985,860 6,900 Nonmajor Proprietary Funds - 47,647 Internal Service Funds - 860,135 Fiduciary Funds - - TOTALS $1,900,542 $1,900,542 Note 4 - Pension Plans - City of Paducah: The City provides retirement benefits to its employees through three pension funds. Two of these funds are single-employer defined benefit funds and are administered by the City. These funds are Police and Firefighters’ Pension Fund (PFPF) and Appointive Employee’ Pension Fund (AEPF). The other pension is a multi-employer public employee retirement fund administered by the Kentucky County Employees Retirement System (CERS). The City also participates in two deferred compensation plans. Information regarding these plans follows: (Continued) -76- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 4 - Pension Plans - City of Paducah: Single Employer Defined Benefit Funds Basis of Accounting - The financial statements are prepared using the accrual basis of accounting. Plan member and employer contributions are recognized in the period in which the contributions are due. Benefits and refunds are recognized when due and payable in accordance with the terms of each plan. Funding - The Appointive Employee’s Pension Fund Board and the City of Paducah Police and Firefighter’s Pension Fund Board are responsible for establishing or amending contribution rates and requirements for their respective plans. Administrative Costs - Administrative costs are funded from investment earnings. Valuation of Investments - Investments are reported at fair value. Investments are composed of securities valued at current market prices. Police and Firefighters’ Pension Fund Plan Description: PFPF is a single-employer defined benefit plan. On August 1, 1988, the plan was closed to new entrants and current active duty police and firemen of the City were given a choice of remaining in this plan or transferring into the CERS. Effective August 1, 1988, the PFPF covered 21 active duty members; all other active duty members elected coverage under CERS. PFPF provides retirement, disability and death benefits to plan members and their beneficiaries. These benefits are determined by Kentucky Revised Statutes (KRS) sections 95.851 to 95.884. PFPF does not issue a separate, stand-alone report. Accordingly, the plan financial statements are included in this audit report. Contributions: Plan members are required to contribute 8% of their annual covered salary. A member reserve is established for member contributions, less amounts transferred to reserves for retirement and disability and amounts refunded to terminated employees. Components of annual pension cost for PFPF are as follows: Year Ended Year Ended Year Ended Component June 30, 2008 June 30, 2007 June 30, 2006 Beginning NPO balance $ (5,552,551) $ (5,425,468) $ - ARC 12,887 46,948 719,348 Interest on NPO (444,204) (420,474) - Unfunded ARC adjustment 481,626 455,664 - Pension cost 50,309 82,138 719,348 Less actual contribution 44,498 209,221 6,144,816 Net change in NPO 5,811 (127,083) (5,425,468) ENDING NPO BALANCE $ (5,546,740) $ (5,552,551) $ (5,425,468) PERCENTAGE OF PENSION COST CONTRIBUTED 88% 255% 854% (Continued) -77- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 4 - Pension Plans - City of Paducah: The financial statements for the Police and Firefighters’ Pension Fund are as follows: Statement of Fiduciary Net Assets Police and Firefighters’ Retirement Fund June 30, 2008 Assets: Cash and cash equivalents $ 13,164 Receivables 58,667 Investment at fair value 12,025,977 Total assets 12,097,808 Liabilities: Voucher and accounts payable 754 Net Assets: Held in trust for pension benefits and other purposes $ 12,097,054 Statement of Changes in Net Assets Police and Firefighters’ Retirement Fund For the Year Ended June 30, 2008 Additions: Employer contributions $ 44,498 Plan members’ contributions 10,318 Total contributions 54,816 Investment earnings: Net decrease in fair value of investments (938,045) Interest and dividends 409,597 Net investment earnings (528,448) Total additions (473,632) Deductions: Benefits 1,837,688 Administrative expenses 61,642 Total deductions 1,899,330 Change in net assets (2,372,962) Net assets, July 1, 2007 14,470,016 NET ASSETS, JUNE 30, 2008 $ 12,097,054 (Continued) -78- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 4 - Pension Plans - City of Paducah: Appointive Employees’ Pension Fund Plan Description: AEPF is a single-employer defined benefit plan which covers past appointed employees of the City. In 1975, the City froze admission of new entrants into the plan. There are no active participants in the plan at June 30, 2008. AEPF does not issue a separate, stand-alone report. Accordingly, the plan financial statements are included in this audit report. Contributions: Since there are only retired employees and beneficiaries receiving benefits, the City expects little or no additional pension obligation. The City has pledged to maintain benefits and the financial soundness of the plan by appropriations from the General Fund, as necessary. Components of annual pension cost for AEPF are as follows: Year Ended Year Ended Year Ended Component June 30, 2008 June 30, 2007 June 30, 2006 Beginning NPO balance $(287,297) $(287,297) $(246,269) ARC 8,925 13,883 17,182 Interest on NPO (16,730) (17,238) (14,776) Unfunded ARC adjustment 35,739 36,825 31,566 Pension cost 27,934 33,470 33,972 Less actual contribution - 25,000 75,000 Net change in NPO 27,934 8,470 (41,028) ENDING NPO BALANCE $(250,893) $(278,827) $(287,297) PERCENTAGE OF PENSION COST CONTRIBUTED 0% 75% 221% The financial statements for the Appointive Employees’ Pension Fund are as follows: Statement of Fiduciary Net Assets Appointive Employees’ Pension Fund June 30, 2008 Assets: Cash and cash equivalents $ 29,300 Receivables 2,365 Prepaid expenses 275 Investment at fair value 240,000 Total assets 271,940 Liabilities: Voucher and accounts payable 239 Net Assets: Held in trust for pension benefits and other purposes $ 271,701 (Continued) -79- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 4 - Pension Plans - City of Paducah: Statement of Changes in Net Assets Appointive Employees’ Pension Fund For the Year Ended June 30, 2008 Additions: Interest and dividends $ 12,202 Employer contributions - Total additions 12,202 Deductions: Benefits 48,866 Administrative expenses 9,210 Total deductions 58,076 Change in net assets (45,874) Net assets, July 1, 2007 317,575 NET ASSETS, JUNE 30, 2008 $ 271,701 Contribution Information A summary of actuarial assumptions at June 30, 2008, the date of the latest actuarial valuation is as follows: PFPF AEPF Valuation date 7/1/08 7/1/08 Actuarial cost method Entry age normal Aggregate (1) Amortization method Level dollar closed Level dollar closed Remaining amortization period 25 Years 10 Years Asset valuation method Market value Market value Actuarial assumptions: Investment rate of return 8.00% 6.0% Projected salary increases 4.00% (2) Inflation rates adjustments 3.00% (2) (1) The Aggregate Method does not identify or separately amortize the unfunded actuarial liabilities. (2) The plan has no active participants. The pension cost for each year is determined as an amortization of the unfunded actuarial accrued liability over the lesser of 10 years or the weighted average of expected term of payment of plan benefits. (Continued) -80- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 4 - Pension Plans - City of Paducah: Membership Information Membership of each plan consisted of the following at June 30, 2008: PFPF AEPF Active participants 1 - Beneficiaries 39 4 Retired participants 47 3 TOTAL PARTICIPANTS 87 7 Cost-Sharing Multiple-Employer Defined Benefit Plan County Employees’ Retirement System Plan Description: The City is a participant in the County Employees Retirement System (CERS), a cost sharing, multi-employer public employee retirement system. CERS provides retirement, disability, and death benefits to plan members. Retirement benefits may be extended to beneficiaries of plan members under certain circumstances. Cost-of-living adjustments are provided at the discretion of the State legislature. Under the provisions of Kentucky Revised Statute 61.645, the Board of Trustees of Kentucky Retirement Systems administers the CERS. Kentucky Retirement Systems issues a publicly available financial report that includes financial statements and required supplementary information for CERS. That report may be obtained by writing to Kentucky Retirement Systems, Perimeter Park West, 1260 Louisville Road, Frankfort, Kentucky 40601-6124 or by calling 1-502-564-4646. Funding Policy: Hazardous position employees are required to contribute 8% to the plan and nonhazardous position employees are required to contribute 5% of their creditable compensation by State statute. The City is required by the same statute to contribute the remaining amounts necessary to pay benefits when due. For the years ended June 30, 2008, 2007 and 2006, the City contributed 33.87%, 28.21%, and 25.01%, respectively, of each hazardous employee’s creditable compensation and 16.17%, 13.19%, and 10.98%, respectively, of each nonhazardous employee’s creditable compensation. These actuarially determined rates are set by the Board of Trustees of Kentucky Retirement Systems. The City’s contributions to CERS for the years ending June 30, 2008, 2007 and 2006, were $4,533,944, $3,849,611, and $3,460,797, respectively, equal to the required contributions for each year. Note 5 – Appropriations Deficit: No departments that adopted budgets annually had excess expenditures over appropriations for the fiscal year ended June 30, 2008. Note 6 - Component Unit Long-Term Debt: Long-term debt of the discretely presented component units consists of the following at June 30, 2008: Refunding Revenue Bonds of 1991 - Paducah Water Works The City of Paducah, Kentucky Refunding Bonds, Series of 1991, in the amount of $10,775,000 were issued for the purpose of defeasing certain bonds of the Revenue Refunding Bonds, Series of 1985. During the year ended June 30, 1998, Paducah Water Works refunded a portion ($6,075,000) of the 1991 bond issue by issuing $6,780,000 of 1997 revenue refunding bonds, Series 1997. At June 30, 2004, the total bonds that are considered extinguished under an in-substance defeasance (refund) are $11,790,000. The bonds are secured by a first pledge of the revenues of Paducah Water Works. City bond ordinances require that net revenues, as defined in the ordinances, equal or exceed 130% of the maximum annual debt service. Payment of bonds and related interest is fully guaranteed by the Municipal Investors Assurance Corporation. (Continued) -81- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 6 - Component Unit Long-Term Debt: The following schedule summarizes the debt service requirements for the Refunding Revenue Bonds, Series of 1991, maturing July 1, 2009 bearing interest rates of 4.40% to 4.45%: Total Debt Fiscal Year Principal Interest Service 2009 1,030,000 45,835 1,075,835 Less deferred debit arising from advanced refunding (59,210) - (59,210) TOTALS $ 970,790 $ 45,835 $1,016,625 Note Payable, Kentucky Infrastructure Authority (KIA) – Paducah Water Works In connection with a merger with Reidland Water District, Paducah Water Works assumed a loan from the KIA. Interest rates range from 3.59% to 5.19%, with a .2% annual service fee. The annual requirements to amortize the outstanding debt as of June 30, 2007, are as follows: Year Ending June 30 Principal Interest Fee (0.2%) Total 2009 $ 25,000 $ 6,759 $ 280 $ 32,039 2010 25,000 5,673 230 30,903 2011 30,000 4,521 180 34,701 2012 30,000 3,069 120 33,189 2013 30,000 1,557 60 31,617 TOTALS $ 140,000 $ 21,579 $ 870 $162,449 Paducah Electric Plant Board 1991 Bond Issue On November 1, 1998, the System issued $3.35 million in special revenue refunding bonds with interest rates between 3.75% and 4.20%. The System issued the bonds to advance refund $3.06 million of the outstanding Series 1991 general obligation bonds with a 6.30% interest rate and were secured by all assets of the System. The System used the net proceeds along with other resources to purchase the U. S. Government Securities. These securities were deposited in an irrevocable trust to provide for all future debt service on the refunded portion of the 1991 Series bonds maturing on or after January 1, 2002. As a result, that portion of the 1991 Series bonds is considered defeased and the System has removed the liability from its books. On November 9, 2001, the System issued $3.32 million in special revenue refunding bonds with interest rates between 3.00% and 4.25% and is secured by a first pledge of the net revenues of the System. The System issued the bonds to finance construction of a fiber optic network in the community. (Continued) -82- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 6 - Component Unit Long-Term Debt: The following schedule summarizes the remaining debt service requirements for the Paducah Electric Plant Board 2001 and 1998 Bond Issues: Total Debt Fiscal Year Principal Interest Service 2009 400,000 175,533 575,533 2010 415,000 159,332 574,332 2011 435,000 142,083 577,083 2012 450,000 124,015 574,015 2013 470,000 106,465 576,465 2014-2018 2,080,000 224,515 2,304,515 TOTALS $4,250,000 $ 931,943 $5,181,943 Bonds payable totaling $4,142,084 are recorded net of $107,916 unamortized bond discount and advance refunding deferred charges. Note Payable, Bond Anticipation Notes (BANs) – Paducah Electric Plant Board In August 2006, the System issued $6 million in BANs with an interest rate of 4.31% maturing June 1, 2008. BANs will be used for capital construction and are secured by the System’s assets. The System anticipated these interest-only BANs will be refinanced with the issuance of larger revenue bonds to complete the capital construction. The following schedule summarizes the remaining debt service requirements for the Paducah Electric Plant Board’s note payable: Total Debt Fiscal Year Principal Interest Service 2008 $ - 94,200 94,200 2009 6,000,000 94,200 6,094,200 TOTALS $ 6,000000 $ 188,400 $6,188,400 (Continued) -83- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 6 - Component Unit Long-Term Debt: Notes Payable, Kentucky Association of Counties (KACO) – Paducah Transit Authority On February 13, 2004 and October 24, 2006, the Transit Authority of the City of Paducah entered into agreements with the KACO in connection with grant match projects. Interest rates on these agreements are 4.25%. As of June 30, 2007, the outstanding balance was $236,347 and $133,206, respectively. The following schedule summarizes the remaining debt service requirements for the Transit Authority of the City of Paducah notes payable: Total Debt Fiscal Year Principal Interest Service 2009 $ 73,877 11,640 85,517 2010 79,912 8,414 88,326 2011 84,185 4,852 89,037 2012 37,078 3,295 40,373 2013 38,210 1,882 40,092 2014 26,119 450 26,569 TOTALS $ 339,381 $ 30,533 $ 369,914 Note 7 - Commitments and Contingencies: Grant Contingencies Amounts received from grantor agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the government expects such amounts, if any, to be immaterial. Construction Commitments The City has various on-going contracts for construction, renovations, paving materials, equipment, and labor. As of June 30, 2008, the significant construction commitments were as follows: Cumulative Costs Incurred Estimated Costs Floodwall Survey Modification $ 67,255 $ 186,700 Floodwall Pipe Rehabilitation 80,960 163,800 Oliver Church Road Improvement Project 171,515 218,500 Riverfront Development – Phase I 452,549 579,840 Riverfront – Ohio River Boat Launch Project 207,265 230,075 $ 979,544 $1,378,915 (Continued) -84- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 8 - Risk Management and Litigation: The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The City obtains coverage from commercial insurance companies to handle the risk of loss. There have been no decreases in insurance coverage from the prior year. There have been no settlements in excess of insurance coverage during the prior three years. An analysis of claims activity is presented below: Current Year Beginning of Claims and Actual Balance at Fiscal Year Changes in Claim Fiscal Liability Estimates Payments Year End 2005 - 2006 $ - 23,829 23,829 $ - 2006 - 2007 - 57,168 57,168 - 2007 - 2008 - 69,572 69,572 - During fiscal year 1999, the City established the Health Insurance Fund (an internal service fund) to account for and finance employee medical costs relating to the City’s employee self-insured medical benefit plan that went into effect as of July 1, 1999. The health insurance provides coverage for up to $150,000 for each covered individual. The City purchases commercial insurance (reinsurance) for claims in excess of the coverage provided per individual or in excess of the maximum aggregate limit of $2,000,000. Self-insurance costs are accrued based on claims reported within 90 days of the balance sheet date as well as an estimated liability for claims incurred but not reported. The total accrued liability for self-insurance costs was $106,364 at June 30, 2008. The analysis of claims activity is presented below: Current Year Beginning of Claims and Actual Balance at Fiscal Year Changes in Claim Fiscal Liability Estimates Payments Year End 2005 - 2006 $ 413,000 2,853,645 2,812,645 $ 454,000 2006 - 2007 454,000 2,601,505 2,669,179 386,326 2007 - 2008 386,326 2,726,811 3,006,773 106,364 During the fiscal year ending June 30, 2006, several current and former firefighters of the City of Paducah filed a lawsuit for unpaid compensation benefits and related pension obligations. The range of possible financial exposure for the City is zero to six million dollars. The City intends to vigorously defend the case. In addition, several lawsuits are pending involving citizens’ complaints and the City of Paducah. Various allegations have been made seeking damages which the legal counsel of the City, along with its management, has determined to be immaterial to the City’s financial position. (Continued) -85- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 9 - Lease Agreements: Operating Leases: The City is leasing land and building to the Luther F. Carson Four Rivers Center for the Performing Arts (Center) for a primary term of 99 years. No rental revenue is being collected from this lease. The rental for the primary term of the lease is the construction of the performing arts center. The building is the property of the City, however, for financial reporting; the building is reported with the Luther F. Carson Four Rivers Center financial records. In December, 2003, with the authorization of the City, the Center secured financing of $6.5 million subject to a mortgage against the leasehold and real property on which the performing arts center is located. The City also consented to an assignment of the lease as security for the loan. The City also leases certain other property to various lessees under non-cancelable agreements that have various expiration dates through June 30, 2011. Rental revenue received from leased property during 2008 totaled $434,185. The following is an analysis of property leased under these leases at June 30, 2008: Land $ 270,000 Buildings 873,250 Equipment 110,126 Total 1,253,376 Less: accumulated depreciation 754,965 NET BOOK VALUE $ 498,411 Depreciation expense for the year ended June 30, 2008, on leased property was $20,775. The following is a schedule of future minimum rental income from operating leases at June 30, 2008: Lease Income 2009 $ 437,943 2010 437,943 2011 268,519 TOTAL MINIMUM LEASE RECEIPTS $ 1,144,405 Direct Financing Lease: The City is leasing land and a building to Infiniti Media, Incorporated for use by Infiniti Plastic Technologies, Incorporated for a primary term of 20 years. No rental revenue was required during the first three years of the lease term which resulted in a loss of $450,353. For the government-wide statement, the loss is amortized over the life of the lease. Rental payments commenced on September 1, 2007, at a monthly payment of $33,816 and end with the final payment due August 1, 2024. Infiniti Media may purchase the property during the term of lease by paying off the related indebtedness. In addition, at the end of the lease term, Infiniti Media may purchase the property for $1. Infiniti Media has the option to cancel this lease at any time after the sixth year of the lease term by providing written notice 18 months prior to the date of termination. The lease payments received coincide with debt service payments the City is required to make on bonds maturing annually through year ending June 30, 2024. (Continued) -86- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Note 9 - Lease Agreements: Direct Financing Lease: Future minimum lease payments to be received under the lease agreement for the fiscal year ending June 30 are as follows: Lease Income 2009 $ 371,980 2010 405,796 2011 405,796 2012 405,796 2013 405,796 2014 through 2024 4,463,752 Net minimum lease payments 6,458,916 Less amount representing interest (2,306,610) Present value of minimum lease payments $ 4,152,306 Note 10 – Restatement of Net Assets During the year, the City converted its Section Eight Housing Fund from a governmental fund to a proprietary fund, which is the preferred reporting by the US Department of Housing and Urban Development. In addition, certain errors in the prior year were corrected during the current year, resulting in the following change to net assets as of June 30, 2007: Net Assets, As Previously Reported Restatement Net Assets As Restated Governmental Funds: General Fund (1) $ 9,976,079 $ 265,471 $ 10,241,550 Proprietary Funds: Solid Waste Fund (2) $ 821,214 $ 179,506 $ 1,000,720 Nonmajor Proprietary Funds (3) 1,156,304 13,800 1,170,104 Total Proprietary Funds $ 1,977,518 $ 193,306 $ 2,170,824 Government-Wide Statements: Government Type Funds (4) $48,138,457 $ (618,446) $ 47,520,011 Business Type Funds (5) 1,344,237 922,302 2,266,539 Total $49,482,694 $ 303,856 $ 49,786,550 (1) Correction of overstatement of current accrued leave liability estimate. (2) Correction of understatement of service receivables estimate due to a change of remittance method to the City by their billing party. (3) Conversion of Section Eight Housing Fund from modified accrual basis to accrual basis for capital assets. (4) Net effect of converting a governmental fund to a proprietary fund of ($728,996) and correction of understatement of inventory of real property held for urban development of $110,550. (5) Net effect of converting a governmental fund to a proprietary fund of $742,796 and correction of understatement of service receivables of $179,506. -87- CITY OF PADUCAH, KENTUCKY REQUIRED SUPPLEMENTARY INFORMATION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 Exhibit A-1 CITY OF PADUCAH, KENTUCKY REQUIRED SUPPLEMENTARY INFORMATION PENSION TRUST FUNDS SCHEDULES Schedules of Funding Progress Actuarial Actuarial Unfunded Annual UAAL as a Actuarial Value of Accrued AAL Funded Covered Percentage of Valuation Assets Liability (AAL) (UAAL) Ratio Payroll Covered Payroll Date (a) (b) (b-a) (a/b) (c) ((b-a)/c) Police and Firefighters’ Pension Fund (PFPF) (Using Entry Age Normal Method) 7/1/2006 14,163,498 14,527,020 363,522 97.5 165,414 219.76 7/1/2007 14,470,016 14,463,785 (6,231) 100.0 100,986 (6.17) 7/1/2008 12,097,054 14,076,843 1,979,789 85.9 56,475 3,505.60 Appointive Employees’ Pension Fund (AEPF) (Using Aggregate Actuarial Method) 7/1/2006 344,644 443,207 98,563 77.8 n/a* n/a* 7/1/2007 317,575 382,916 65,341 82.9 n/a* n/a* 7/1/2008 271,701 317,849 46,148 85.5 n/a* n/a* *There are no active participants. Schedules of Employer Contributions PFPF Year Ended June 30 Annual Required Contribution (ARC) Percent ARC Contributed Ending Net Pension Obligation (NPO) 2006 719,348 854 (5,425,468) 2007 46,948 446 (5,552,551) 2008 12,887 345 (5,546,740) AEPF Year Ended June 30 Annual Required Contribution (ARC) Percent ARC Contributed Ending Net Pension Obligation (NPO) 2006 17,182 437 (287,297) 2007 13,883 180 (278,827) 2008 8,925 280 (250,893) -88- CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION NONMAJOR GOVERNMENTAL FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 COMBINING FINANCIAL STATEMENTS NONMAJOR GOVERNMENTAL FUNDS Special Revenue Funds Municipal Aid Program - to account for revenues and expenditures of Kentucky gas tax refunds. Emergency Communication Service Fund - to account for revenues associated with 911 program. Court Awards Fund - to account for revenues associated with judicial system confiscations. Federal, State, and Local Grants - to account for the grant programs awarded to the City of Paducah from agencies of the Federal Government and the Commonwealth of Kentucky. Exhibit B-1 Court Small Awards Grant Fund Fund Cash and cash equivalents 302,106$ 285,375$ 72,514$ 233,382$ Investments - - 50,000 - Receivables, net: Accounts 56,948 132,290 - - Grants - - - 19,200 Interest - - 31 - TOTAL ASSETS 359,054$ 417,665$ 122,545$ 252,582$ Liabilities: Voucher and accounts payable 194,242$ 11,212$ 85,911$ 90$ Accrued payroll and payroll taxes - 27,030 - - Deferred revenues - - - 1,578 Total liabilities 194,242 38,242 85,911 1,668 Fund Balances: Reserved for: Program purposes - - - 250,914 Unreserved 164,812 379,423 36,634 - Total fund balances 164,812 379,423 36,634 250,914 TOTAL LIABILITIES AND FUND BALANCES 359,054$ 417,665$ 122,545$ 252,582$ See auditors report on pages 11-12. -89- Special Revenue Funds FUND BALANCES CITY OF PADUCAH, KENTUCKY COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2008 Municipal LIABILITIES AND ASSETS Emergency Communication Aid Program Service Fund Home HUD Grant Revolving Fund Grant Fund 50,808$ 246,463$ -$ 1,190,648$ - - - 50,000 - - - 189,238 - - - 19,200 - - - 31 50,808$ 246,463$ -$ 1,449,117$ -$ 134$ -$ 291,589$ - - - 27,030 - - - 1,578 - 134 - 320,197 - 246,329 - 497,243 50,808 - - 631,677 50,808 246,329 - 1,128,920 50,808$ 246,463$ -$ 1,449,117$ Police Funds PHA -90- Special Revenue Funds Total Nonmajor Grant Fund Governmental Exhibit B-2 Court Small Awards Grant Revenues: Fund Fund Taxes -$ 544,036$ -$ -$ Charges for services - 193,701 - - Intergovernmental 920,612 - - - Grants - - - 36,874 Interest 3,009 7,949 4,648 - Miscellaneous - 276,410 58,398 277,605 Total revenues 923,621 1,022,096 63,046 314,479 Expenditures: Current operations: Public safety - 1,335,619 105,227 - Public service 1,188,177 - - - Planning and development - - - 94,159 Total expenditures 1,188,177 1,335,619 105,227 94,159 Excess (deficiency) of revenues over expenditures (264,556) (313,523) (42,181) 220,320 Other Financing Sources (Uses): Capital lease Transfers in 509,056 316,824 - 21,000 Transfers out (82,976) - - - Total other financing sources (uses) 426,080 316,824 - 21,000 Net change in fund balances 161,524 3,301 (42,181) 241,320 Fund balances, July 1, 2007 3,288 376,122 78,815 9,594 FUND BALANCES, JUNE 30, 2008 164,812$ 379,423$ 36,634$ 250,914$ See auditors report on pages 11-12. -91- Municipal Emergency Special Revenue Funds Service FundAid Program Communication CITY OF PADUCAH, KENTUCKY FOR THE YEAR ENDED JUNE 30, 2008 NONMAJOR GOVERNMENTAL FUNDS AND CHANGES IN FUND BALANCES COMBINING STATEMENT OF REVENUES, EXPENDITURES Home HUD Grant Revolving Fund Grant Fund -$ -$ -$ 544,036$ - - - 193,701 - - - 920,612 - - 2,987 39,861 - 8,216 - 23,822 - 502 - 612,915 - 8,718 2,987 2,334,947 - - 2,987 1,443,833 - - - 1,188,177 4,763 125,020 - 223,942 4,763 125,020 2,987 2,855,952 (4,763) (116,302) - (521,005) - 11,607 100,000 - 958,487 - (8,300) - (91,276) 11,607 91,700 - 867,211 6,844 (24,602) - 346,206 43,964 270,931 - 782,714 50,808$ 246,329$ -$ 1,128,920$ Funds Total Nonmajor -92- PHA Police Grant Fund Special Revenue Funds Governmental Exhibit B-3 Variance with Final Budget Final Positive Revenues: Budget Actual (Negative) Intergovernmental 920,610$ 920,612$ 2$ Interest 3,000 3,009 9 Other - - - Total revenues 923,610 923,621 11 Expenditures: Public service 1,188,180 1,188,177 3 Excess (deficiency) of revenues over expenditures (264,570) (264,556) 14 Other Financing Sources (Uses): Operating transfers out (82,980) (82,976) 4 Net change in fund balance 161,505$ 161,524$ 19$ Fund balance, July 1, 2007 3,288 FUND BALANCE, JUNE 30, 2008 164,812$ See auditors report on pages 11-12. -93- FOR THE YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY MUNICIPAL AID PROGRAM FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Exhibit B-4 Variance with Final Budget Final Positive Revenues: Budget Actual (Negative) Local contributions 544,035$ 544,036$ 1$ Telephone surcharges 193,700 193,701 1 Interest 7,945 7,949 4 Miscellaneous 276,410 276,410 - Total revenues 1,022,090 1,022,096 6 Expenditures: Public safety 1,335,620 1,335,619 1 Excess (deficiency) of revenues over expenditures (313,530) (313,523) 7 Other Financing Sources (Uses): Operating transfers in 316,820 316,824 4 Operating transfers out - - - Net change in fund balance 3,290$ 3,301 11$ Fund balance, July 1, 2007 376,122 FUND BALANCE, JUNE 30, 2008 379,423$ See auditors report on pages 11-12. -94- FOR THE YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY EMERGENCY COMMUNICATION SERVICE FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Exhibit B-5 Variance with Final Budget Final Positive Revenues: Budget Actual (Negative) Court awarded forfeitures 58,395$ 58,398$ 3$ Interest 4,650 4,648 (2) Total revenues 63,045 63,046 1 Expenditures: Public safety 105,235 105,227 8 Excess (deficiency) of revenues over expenditures (42,190)$ (42,181) 9$ Fund balance, July 1, 2007 78,815 FUND BALANCE, JUNE 30, 2008 36,634$ See auditors report on pages 11-12. -95- CITY OF PADUCAH, KENTUCKY COURT AWARDS FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2008 Exhibit B-6 Variance with Final Budget Final Positive Revenues: Budget Actual (Negative) Grants 36,870$ 36,874$ 4$ Other 277,600 277,605 5 Total revenues 314,470 314,479 9 Expenditures: Planning and development 94,170 94,159 11 Excess (deficiency) of revenues over expenditures 220,300 220,320 20 Other Financing Sources (Uses): Operating transfers out - - - Total other financing sources (uses) 21,000 21,000 - Net change in fund balance 241,300$ 241,320 20$ Fund balance, July 1, 2007 9,594 FUND BALANCE, JUNE 30, 2008 250,914$ See auditors report on pages 11-12. -96- FOR THE YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY SMALL GRANT FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Exhibit B-7 Variance with Final Budget Final Positive Revenues: Budget Actual (Negative) Grants -$ -$ -$ Total revenues - - - Expenditures: Planning and development 4,765 4,763 2 Excess (deficiency) of revenues over expenditures (4,765) (4,763) 2 Other Financing Sources (Uses): Operating transfers in 11,610 11,607 (3) Total other financing sources (uses) 11,610 11,607 (3) Net change in fund balance 6,845$ 6,844 (1)$ Fund balance, July 1, 2007 43,964 FUND BALANCE, JUNE 30, 2008 50,808$ See auditors report on pages 11-12. -97- FOR THE YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY HOME GRANT FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Exhibit B-8 Variance with Final Budget Final Positive Revenues: Budget Actual (Negative) Interest 8,215$ 8,216$ 1$ Other 500 502 2 Total revenues 8,715 8,718 3 Expenditures: Planning and development 125,025 125,020 5 Excess (deficiency) of revenues over expenditures (116,310) (116,302) 8 Other Financing Sources (Uses): Operating transfers in 100,000 100,000 - Operating transfers out (8,300) (8,300) - Total other financing sources (uses) 91,700 91,700 - Net change in fund balance (24,610)$ (24,602) 8$ Fund balance, July 1, 2007 270,931 FUND BALANCE, JUNE 30, 2008 246,329$ See auditors report on pages 11-12. -98- FOR THE YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY HUD REVOLVING GRANT FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Exhibit B-9 Variance with Final Budget Final Positive Revenues: Budget Actual (Negative) Grants 2,990$ 2,987$ (3)$ Expenditures: Public safety 3,025 2,987 38 Excess (deficiency) of revenues over expenditures (35)$ - 35$ Fund balance, July 1, 2007 - FUND BALANCE, JUNE 30, 2008 -$ See auditors report on pages 11-12. -99- FOR THE YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY PADUCAH HOUSING AUTHORITY POLICE GRANT FUND DETAIL SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION NONMAJOR PROPRIETARY FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 COMBINING FINANCIAL STATEMENTS NONMAJOR PROPRIETARY FUNDS Section Eight Housing Fund – to account for the housing choice voucher program grant governed by the United States Department of Housing and Urban Development. Civic Center Fund – to account for the operation of the Civic Center. TISA Fund – to account for revenues and expenses associated with the operation of the Paducah- McCracken County telecommunications and information systems. Exhibit C-1 Civic Center TISA Current Assets: Fund Fund Cash and cash equivalents 674,422$ 3,981$ 201,229$ 879,632$ Receivables, net 9,634 - 6,579 16,213 Prepaid expense - - 18,335 18,335 Total current assets 684,056 3,981 226,143 914,180 Noncurrent Assets: Net depreciable capital assets 9,903 211,510 35,822 257,235 Total assets 693,959 215,491 261,965 1,171,415 Current Liabilities: Voucher and accounts payable 49,339 4,568 4,225 58,132 Accrued compensated absences 1,751 - - 1,751 Due to other funds 47,647 - - 47,647 Total current liabilities 98,737 4,568 4,225 107,530 Noncurrent Liabilities: Accrued compensated absences 15,762 - - 15,762 Total liabilities 114,499 4,568 4,225 123,292 Invested in capital assets 9,903 211,510 35,822 257,235 Unrestricted 569,557 (587) 221,918 790,888 TOTAL NET ASSETS 579,460$ 210,923$ 257,740$ 1,048,123$ See auditors report on pages 11-12. CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF NET ASSETS NONMAJOR PROPRIETARY FUNDS JUNE 30, 2008 ASSETS LIABILITIES NET ASSETS -100- Total Nonmajor Enterprise Funds Section Eight Housing Exhibit C-2 Civic Center TISA Operating Revenues: Fund Fund Charges for services 1,784,241$ 32,932$ 143,727$ 1,960,900$ Miscellaneous 1,568 - 106 1,674 Total operating income 1,785,809 32,932 143,833 1,962,574 Operating Expenses: Cost of sales and service 1,946,002 73,654 138,192 2,157,848 Depreciation and amortization 3,897 11,254 18,198 33,349 Total operating expenses 1,949,899 84,908 156,390 2,191,197 Operating income (loss) (164,090) (51,976) (12,557) (228,623) Non-Operating Revenues (Expenses): Interest and investment income 753 (200) - 553 Income (loss) before contributions and transfers (163,337) (52,176) (12,557) (228,070) Contributions and Operating Transfers: Capital contributions - - 9,480 9,480 Transfers in - 39,335 72,764 112,099 Transfers out - - (15,490) (15,490) Total contributions and operating transfers - 39,335 66,754 106,089 Change in net assets (163,337) (12,841) 54,197 (121,981) Net assets, July 1, 2007, as previously reported 728,997 223,764 203,543 1,156,304 Adjustment to beginning net assets (See Note 10) 13,800 - - 13,800 NET ASSETS, JUNE 30, 2008 579,460$ 210,923$ 257,740$ 1,048,123$ See auditors report on pages 11-12. COMBINING STATEMENT OF REVENUES, EXPENSES CITY OF PADUCAH, KENTUCKY Total Nonmajor Enterprise -101- FOR THE YEAR ENDED JUNE 30, 2008 NONMAJOR PROPRIETARY FUNDS AND CHANGES IN FUND NET ASSETS Funds Section Eight Housing Exhibit C-3 Civic Center TISA Cash Flows from Operating Activities: Fund Fund Cash received from customers 1,776,175$ 33,520$ 208,912$ 2,018,607$ Payments to employees (128,521) - - (128,521) Payments to internal service funds - (1,976) (2,822) (4,798) Other receipts (payments) (1,833,445) (67,319) (147,197) (2,047,961) Net cash provided (used) by operating activities (185,791) (35,775) 58,893 (162,673) Cash Flows from Noncapital Financing Activities: Transfers (to) from other funds - 39,335 57,274 96,609 Cash Flows from Capital and Related Financing Activities: Capital contributions - - 9,480 9,480 Acquisition and construction of capital assets - - (14,967) (14,967) Net cash used by capital and related financing activities - - (5,487) (5,487) Cash Flows from Investing Activities: Interest on cash and investments 753 (200) - 553 Net increase (decrease) in cash and cash equivalents (185,038) 3,360 110,680 (70,998) Cash and cash equivalents, July 1, 2007 859,460 621 90,549 950,630 CASH AND CASH EQUIVALENTS, JUNE 30, 2008 674,422$ 3,981$ 201,229$ 879,632$ Reconciliation of Operating Income (Loss) to Net Cash Provided by Operating Activities: Operating income (loss) (164,090)$ (51,975)$ (12,556)$ (228,621)$ Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation and amortization 3,897 11,254 18,198 33,349 Change in assets and liabilities: Receivables (9,634) 588 65,079 56,033 Prepaid expense - - (3,244) (3,244) Accounts payable and accrued expenses (15,964) 4,358 (8,584) (20,190) NET CASH PROVIDED (USED) BY See auditors report on pages 11-12. Funds CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CASH FLOWS NONMAJOR PROPRIETARY FUNDS FOR THE YEAR ENDED JUNE 30, 2008 -102- Section Eight Housing Total Nonmajor Enterprise CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION INTERNAL SERVICE FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 INTERNAL SERVICE FUNDS Fleet Maintenance – to account for costs of operating a maintenance facility for automotive equipment used by other City departments. Fleet Lease Trust – to account for the financing of vehicle acquisitions provided by one department or agency to other departments or agencies of the government and to other governmental units, on a cost reimbursement basis. Insurance Fund – to account for the costs of obtaining insurance for other City departments. Health Insurance Fund – to account for the costs associated with the City’s health insurance activities. The intent of the City of Paducah is that the cost of providing insurance coverage on a continuing basis be financed primarily through user charges. Exhibit D-1 Health Fleet Lease Insurance Insurance Combined Current Assets: Trust Fund Fund Total Cash and cash equivalents 143,253$ 84,411$ 3$ 64,642$ 292,309$ Investments - 3,180,000 - - 3,180,000 Receivables, net - 84,351 - 14,081 98,432 Prepaid expense - - 968,823 274,221 1,243,044 Inventories 76,260 - - - 76,260 Total current assets 219,513 3,348,762 968,826 352,944 4,890,045 Noncurrent Assets: Net depreciable capital assets 41,399 1,938,533 - - 1,979,932 Total assets 260,912 5,287,295 968,826 352,944 6,869,977 Current Liabilities: Voucher and accounts payable 5,361 21,589 4,379 113,431 144,760 Accrued payroll and payroll taxes 7,487 - - - 7,487 Accrued compensated absences 14,281 - - - 14,281 Deferred revenue - - - 14,698 14,698 Due to other funds - - 860,135 - 860,135 Total current liabilities 27,129 21,589 864,514 128,129 1,041,361 Invested in capital assets, net of related debt 41,399 1,938,533 - - 1,979,932 Unrestricted 192,384 3,327,173 104,312 224,815 3,848,684 TOTAL NET ASSETS 233,783$ 5,265,706$ 104,312$ 224,815$ 5,828,616$ See auditors report on pages 11-12. -103- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF NET ASSETS INTERNAL SERVICE FUNDS JUNE 30, 2008 LIABILITIES ASSETS NET ASSETS Fleet Maintenance Exhibit D-2 Health Fleet Lease Insurance Insurance Combined Trust Fund Fund Total Operating Revenues: Charges for services - internal 588,953$ 765,039$ 1,174,636$ 3,037,890$ 5,566,518$ Charges for services - external - - - 415,605 415,605 Total operating revenues 588,953 765,039 1,174,636 3,453,495 5,982,123 Operating Expenses: Vehicle maintenance 457,992 - - - 457,992 Administrative - 6,850 - 64,680 71,530 Insurance - - 1,132,863 4,010,304 5,143,167 Leave expense 1,568 - - - 1,568 Depreciation 8,842 496,657 - - 505,499 Total operating expenses 468,402 503,507 1,132,863 4,074,984 6,179,756 Operating income (loss) 120,551 261,532 41,773 (621,489) (197,633) Nonoperating Revenues and (Expenses): Interest and investment income 384 121,134 - - 121,518 Gain (loss) on disposal of property and equipment 7,711 111,489 - - 119,200 Total nonoperating revenues (expenses) 8,095 232,623 - - 240,718 Income (loss) before transfers 128,646 494,155 41,773 (621,489) 43,085 Contributions and Transfers: Transfers in 9,854 150,771 21,075 550,000 731,700 Transfers in - (9,854) - - (9,854) Total contributions and operating transfers 9,854 140,917 21,075 550,000 721,846 Change in net assets 138,500 635,072 62,848 (71,489) 764,931 Net assets, July 1, 2007 95,283 4,630,634 41,464 296,304 5,063,685 NET ASSETS, JUNE 30, 2008 233,783$ 5,265,706$ 104,312$ 224,815$ 5,828,616$ See auditors report on pages 11-12. -104- Fleet Maintenance CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS INTERNAL SERVICE FUNDS FOR THE YEAR ENDED JUNE 30, 2008 Exhibit D-3 Health Fleet Lease Insurance Insurance Combined Cash Flows from Operating Activities: Trust Fund Fund Total Receipts from other funds for services 588,953$ 765,039$ 1,174,636$ 3,468,649$ 5,997,277$ Payments to suppliers (210,698) - - - (210,698) Payments to employees (240,101) - - - (240,101) Claims paid - - - (4,560,255) (4,560,255) Other receipts (payments) - 14,739 (1,210,613) (64,680) (1,260,554) Net cash provided (used) by operating activities 138,154 779,778 (35,977) (1,156,286) (274,331) Cash Flows from Noncapital Financing Activities: Transfers from other funds 9,854 140,917 21,075 550,000 721,846 Cash Flows from Capital and Related Financing Activities: Proceeds from sale of capital assets 7,711 129,452 - - 137,163 Purchase of capital assets (27,863) (667,139) - - (695,002) Net cash used by capital and related financing (20,152) (537,687) - - (557,839) Cash Flows from Investing Activities: Proceeds from sales and maturities of investments - 2,322,767 - - 2,322,767 Interest and dividends 384 92,564 - - 92,948 Purchase of investments - (3,180,000) - - (3,180,000) Net cash used by investing activities 384 (764,669) - - (764,285) Net increase (decrease) in cash and cash equivalents 128,240 (381,661) (14,902) (606,286) (874,609) Cash and cash equivalents, July 1, 2007 15,013 466,072 14,905 670,928 1,166,918 CASH AND CASH EQUIVALENTS, JUNE 30, 2008 143,253$ 84,411$ 3$ 64,642$ 292,309$ Reconciliation of Operating Income (Loss) to Net Cash Provided by Operating Activities: Operating income (loss) 120,551$ 261,532$ 41,773$ (621,489)$ (197,633)$ Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities: Change in assets and liabilities: Receivables - - - 22,791 22,791 Prepaid expense - - 64,045 (259,971) (195,926) Inventories 10,325 - - - 10,325 Accounts payable and accrued expenses (1,564) 21,589 (141,795) (297,617) (419,387) NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 129,312$ 283,121$ (35,977)$ (1,156,286)$ (779,830)$ See auditors report on pages 11-12. -105- Fleet Maintenance CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS FOR THE YEAR ENDED JUNE 30, 2008 CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION FIDUCIARY FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 FIDUCIARY FUNDS Pension Trust Funds Police and Firefighters’ Retirement Fund and Appointive Employees’ Pension Fund – to account for the accumulation of resources to be used for retirement payments at appropriate amounts and times in the future. Resources are contributed by employees and by the City at amounts determined by Kentucky Statutes and/or City Commission decisions. Exhibit E-1 Total Cash and cash equivalents 13,164$ 29,300$ 42,464$ Receivables: Interest 58,667 2,365 61,032 Prepaid expenses - 275 275 Investments at fair value Money market funds 109,562 - 109,562 Certificates of deposits - 240,000 240,000 Common stock 3,828,565 - 3,828,565 Corporate bonds 906,664 - 906,664 U.S. agencies bonds 2,552,301 - 2,552,301 Mortgage backed securities 306 - 306 Mutual funds 4,628,579 - 4,628,579 Total assets 12,097,808 271,940 12,369,748 Voucher and accounts payable 754 239 993 Held in trust for pension benefits and other purposes 12,097,054$271,701$ 12,368,755$ See auditors report on pages 11-12. AppointivePolice and CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS - PENSION TRUST FUNDS JUNE 30, 2008 ASSETS LIABILITIES NET ASSETS -106- Employees' Retirement Fund Pension Fund Firefighters' Exhibit E-2 Additions:Totals Contributions: Employer 44,498$ -$ 44,498$ Plan members 10,318 - 10,318 Total contributions 54,816 - 54,816 Investment earnings: Net decrease in fair value of investments (938,045) - (938,045) Interest and dividends 409,597 12,202 421,799 Net investment earnings (528,448) 12,202 (516,246) Total additions (473,632) 12,202 (461,430) Deductions: Benefits 1,837,688 48,866 1,886,554 Administrative expenses 61,642 9,210 70,852 Total deductions 1,899,330 58,076 1,957,406 Change in net assets (2,372,962) (45,874) (2,418,836) Net assets, July 1, 2007 14,470,016 317,575 14,787,591 NET ASSETS, JUNE 30, 2008 12,097,054$ 271,701$ 12,368,755$ See auditors report on pages 11-12. -107- FIDUCIARY FUNDS - PENSION TRUST FUNDS FOR THE YEAR ENDED JUNE 30, 2008 COMBINING STATEMENT OF CHANGES IN NET ASSETS CITY OF PADUCAH, KENTUCKY Police and Appointive Retirement Fund Pension Fund Employees'Firefighters' FIDUCIARY FUNDS Private-purpose Trust Funds Other Trusts and Maintenance and Rehab Trust – to account for assets held by the City in the capacity of trustee for specified purposes. Exhibit E-3 Other Trusts Total Cash and cash equivalents -$ 7,009$ 7,009$ Investments at fair value Money market funds 3,733 - 3,733 Mutual funds 1,001,054 - 1,001,054 Total assets 1,004,787 7,009 1,011,796 Accounts payable - 1,217 1,217 Held in trust for other purposes 1,004,787$ 5,792$ 1,010,579$ See auditors report on pages 11-12. COMBINING STATEMENT OF NET ASSETS CITY OF PADUCAH, KENTUCKY Maintenance and Rehab Trust -108- ASSETS LIABILITIES NET ASSETS JUNE 30, 2008 FIDUCIARY FUNDS - PRIVATE-PURPOSE TRUST FUNDS Exhibit E-4 Other Additions: Trusts Totals Contributions: Intergovernmental revenues 2,110$ 8,000$ 10,110$ Private donations 890,299 - 890,299 Total contributions 892,409 8,000 900,409 Investment earnings: Net decrease in fair value of investments (44,014) - (44,014) Interest and dividends 17,691 - 17,691 Net investment earnings (26,323) - (26,323) Interfund transfers (2,087) - (2,087) Total additions 863,999 8,000 871,999 Deductions: Capital outlay 2,391 1,856 4,247 Administrative expenses 2,688 4,934 7,622 Total deductions 5,079 6,790 11,869 Change in net assets 858,920 1,210 860,130 Net assets, July 1, 2007 145,867 4,582 150,449 NET ASSETS, JUNE 30, 2008 1,004,787$ 5,792$ 1,010,579$ See auditors report on pages 11-12. COMBINING STATEMENT OF CHANGES IN NET ASSETS CITY OF PADUCAH, KENTUCKY -109- FOR THE YEAR ENDED JUNE 30, 2008 FIDUCIARY FUNDS - PRIVATE-PURPOSE TRUST FUNDS Maintenance and Rehab Trust FIDUCIARY FUNDS Agency Fund Payroll Agency Fund – to account for disbursements relative to the City payroll. The various City departments transfer amounts to this fund to cover routine payroll and the related benefits and taxes. All payroll disbursements are made from this fund. Exhibit E-5 Payroll Fund: Additions Deductions Assets: Cash and cash equivalents 712,834$ 13,333,365$ 13,587,105$ 459,094$ Liabilities: Payroll taxes and withholdings payable 712,834$ 13,333,365$ 13,587,105$ 459,094$ See auditors report on pages 11-12. CITY OF PADUCAH, KENTUCKY AGENCY FUND IN ASSETS AND LIABILITIES STATEMENT OF CHANGES -110- FOR THE YEAR ENDED JUNE 30, 2008 Balance Balance July 1, 2007 June 30, 2008 CITY OF PADUCAH, KENTUCKY STATISTICAL SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 STATISTICAL SECTION Contents Page Financial Trends 111-115 Revenue Capacity 116-121 Debt Capacity 122-126 Economic and Demographic Information 127-128 Operating Information 129-131 These schedules offer economic and demographic indicators to help the reader understand the environment within which the City's financial activities take place. These schedules contain service and infrastructure data to help the reader understand how the information in the City's financial report relates to the services the City provides and the activities it performs. Sources:Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports for the relevant year. The City implemented the new reporting model in the fiscal year ending June 30, 2003. Schedules presenting government- wide information include information beginning in that year. This part of the City of Paducah's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information say about the City's overall financial health. These schedules contain trend information to help the reader understand how the City's financial performance and well-being changed over time. These schedules contain information to help the reader assess the factors affecting the City's ability to generate its property and employee taxes. These schedules present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future. 2008 2007 2006 2005 (2) 2004 2003Governmental activities:Invested in Capital Assets, Net of Related Debt31,766,783$ 32,557,572$ 30,664,671$ 29,492,197$ 27,826,117$ 27,955,839$ Restricted for:Program purposes1,782,251 1,904,321 1,018,231 727,699 714,538 713,766 Capital projects5,028,420 4,618,923 2,689,804 940,323 4,031,802 3,583,589 Unrestricted9,432,763 9,057,641 7,718,198 7,419,037 (406,042) 1,571,120 Total governmental activities net assets48,010,217 48,138,457 42,090,904 38,579,256 32,166,415 33,824,314 Business-type activities:Invested in Capital Assets, Net of Related Debt1,863,975 1,491,523 1,277,720 1,463,118 1,463,668 1,425,753 Restricted for:Program purposes579,460 - - - - - Unrestricted(19,965) (147,286) 132,090 (27,648) 1,979,494 1,565,100 Total business-type activities net assets 2,423,470 1,344,237 1,409,810 1,435,470 3,443,162 2,990,853 Primary government:Invested in Capital Assets, Net of Related Debt33,630,758 34,049,095 31,942,391 30,955,315 29,289,785 29,381,592 Restricted for:Program purposes2,361,711 1,904,321 1,018,231 727,699 714,538 713,766 Capital projects5,028,420 4,618,923 2,689,804 940,323 4,031,802 3,583,589 Unrestricted9,412,798 8,910,355 7,850,288 7,391,389 1,573,452 3,136,220 Total primary government net assets 50,433,687$ 49,482,694$ 43,500,714$ 40,014,726$ 35,609,577$ 36,815,167$ (1) The City began to report accrual information when it implemented GASB Statement 34 in fiscal year 2003. Therefore, ten years of data is not available but will be accumulated over time.(2) Significant change in governmental and business-type net assets due to reclassification for prior year omitted receivables, capital assets and post-closure landfill expenses. -111-(accrual basis of accounting)TABLE 1NET ASSETS BY COMPONENTCITY OF PADUCAH, KENTUCKYLast Five Fiscal Years (1)Fiscal Year Pages 1 of 22008 (3) 2007 2006 2005 (2) 2004 2003ExpensesGovernmental activities:General government 10,709,641$ 9,462,543$ 9,057,295$ 8,431,994$ 7,969,027$ 7,396,882$ Public safety 15,938,831 15,182,704 14,592,756 14,620,938 13,243,912 12,964,120 Public service 9,543,714 8,299,658 8,486,662 6,249,860 8,618,901 7,376,791 Parks and recreation 1,286,955 1,197,072 1,044,361 1,045,024 1,026,293 975,362 Planning and development 282,042 1,891,725 2,404,636 2,521,412 5,330,393 3,108,192 Interest on long-term debt 1,066,067 1,134,898 974,101 775,122 496,049 428,578 Total governmental activities expenses 38,827,250 37,168,600 36,559,811 33,644,350 36,684,575 32,249,925 Business-type activities:Solid Waste 4,086,747 4,079,684 3,893,013 3,683,954 3,419,464 3,359,731 Section Eight Housing 1,949,899 - - - - - Civic Center 84,908 54,562 45,894 39,008 33,181 46,509 TISA 156,388 267,192 269,781 170,264 184,166 123,719 Total business-type activities expenses 6,277,942 4,401,438 4,208,688 3,893,226 3,636,811 3,529,959 Total primary government expenses 45,105,192$ 41,570,038$ 40,768,499$ 37,537,576$ 40,321,386$ 35,779,884$ Program RevenuesGovernmental activities:Charges for services:General government 1,415,943 1,730,046$ 1,618,903$ 1,485,005$ 1,601,414$ 1,445,383$ Public safety 268,839 1,024,610 767,086 794,814 1,134,386 94,386 Public service 1,111,188 1,150,507 942,355 895,155 986,618 683,119 Parks and recreation 124,606 122,929 103,932 117,317 132,388 131,355 Planning and development 30,627 10,810 20,602 13,501 12,893 15,867 Operating grants and contributions 1,340,261 2,797,216 2,988,612 2,452,694 3,290,134 4,176,548 Capital grants and contributions 1,297,900 3,681,490 3,302,568 1,100,064 3,221,637 2,213,757 Total governmental activities program revenues 5,589,364 10,517,608 9,744,058 6,858,550 10,379,470 8,760,415 Business-type activities:Solid Waste 4,165,094 3,928,140 3,696,609 3,583,417 3,790,132 3,298,964 Section Eight Housing - - - - - - Civic Center 32,932 31,372 26,378 32,828 36,455 20,825 TISA 143,833 193,713 106,697 104,087 100,778 93,383 Operating grants and contributions 1,785,809 - - - - - Capital grants and contributions 9,480 23,969 22,894 14,735 24,990 3,666 Total business-type activities program revenues 6,137,148 4,177,194 3,852,578 3,735,067 3,952,355 3,416,838 Total primary government program revenues 11,726,512$ 14,694,802$ 13,596,636$ 10,593,617$ 14,331,825$ 12,177,253$ TABLE 2CITY OF PADUCAH, KENTUCKYCHANGES IN NET ASSETSLast Four Fiscal Years (1)(accrual basis of accounting)Fiscal Year-112- Pages 2 of 22008 (3) 2007 2006 2005 (2) 2004 2003Net (Expense)/RevenueGovernmental activities(33,237,886)$ (26,650,992)$ (26,815,753)$ (26,785,800)$ (26,305,105)$ (23,489,510)$ Business-type activities(140,794) (224,244) (356,110) (158,159) 315,544 (113,121) Total primary government net (expense) (33,378,680)$ (26,875,236)$ (27,171,863)$ (26,943,959)$ (25,989,561)$ (23,602,631)$ General Revenues and Other Changes in Net AssetsGovernmental activities:Taxes and licenses:Property taxes, levied for general purposes 4,221,957 4,122,538$ 4,107,934$ 3,919,113$ 4,012,168$ 3,893,211$ Insurance premium tax 4,699,458 4,414,672 3,863,953 3,957,289 3,767,864 3,580,964 Gross receipts license tax 4,061,587 4,050,057 3,899,432 3,720,784 3,496,438 3,404,338 Employee license tax 16,520,523 16,273,966 14,794,217 11,192,445 10,616,223 10,301,231 Other taxes 2,259,956 1,964,101 2,105,014 2,116,403 1,764,140 1,893,064 Intergovernmental revenue 1,401,400 1,243,028 1,201,973 955,645 871,273 836,132 Unrestricted investment earnings 540,620 639,702 462,292 290,647 220,992 325,811 Gain on sale of capital assets 119,200 48,656 8,340 - (1,972) 125,714 Transfers (96,609) (58,175) (115,754) (133,959) (68,964) 18,666 Total governmental activities 33,728,092 32,698,545 30,327,401 26,018,367 24,678,162 24,379,131 Business-type activities:Unrestricted investment earnings 73,985 83,854 85,786 51,508 32,826 39,530 Gain on sale of capital assets 127,131 16,641 55,337 27,500 34,975 24,238 Transfers 96,609 58,176 115,754 133,959 68,964 (18,666) Total business-type activities 297,725 158,671 256,877 212,967 136,765 45,102 Change in Net AssetsGovernmental activities:490,206 6,047,553 3,511,648 (767,433) (1,626,943) 889,621 Business-type activities:156,931 (65,573) (99,233) 54,808 452,309 (68,019) Total primary government 647,137$ 5,981,980$ 3,412,415$ (712,625)$ (1,174,634)$ 821,602$ (1)(2) Significant change in governmental and business-type net assets due to reclassification for prior year omitted receivables, capital assets and post-closure landfill expenses. (3) The City began reporting Section Eight Housing fund as a business-tpye activity previously reported as a governmental fund. Prior years have not been restated.Fiscal Year-113-The City began to report accrual information when it implemented GASB Statement 34 in fiscal year 2003. Therefore, ten years of data is not available but will be accumulatedover time. 2008 (3) 2007 2006 2005 (1) 2004 2003 2002 2001 (2) 2000 1999General FundReserved for:Encumbrances -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Unreserved 9,416,427 9,976,079 9,157,310 8,303,702 4,642,073 4,925,982 4,441,662 4,229,377 3,930,807 4,498,239 Total general fund 9,416,427$ 9,976,079$ 9,157,310$ 8,303,702$ 4,642,073$ 4,925,982$ 4,441,662$ 4,229,377$ 3,930,807$ 4,498,239$ All Other Governmental FundsReserved for:Program purposes 497,243$ 1,009,522$ 783,596$ 498,423$ 483,423$ 695,213$ 567,096$ 604,021$ 327,925$ 411,956$ Capital improvements 5,028,420 4,618,923 2,689,804 940,323 3,886,391 3,583,589 4,211,718 9,834,405 1,520,510 1,342,071 Encumbrances - - - - - - - - - - Unreserved, reported in:Special revenue funds 631,677 502,189 758,017 1,039,854 770,453 1,080,043 714,972 1,247,619 1,402,554 825,094 Debt service funds 65,048 31,836 32,364 9,805 30,243 46,051 244,724 232,640 935,605 1,050,400 Total all other governmental funds 6,222,388$ 6,162,470$ 4,263,781$ 2,488,405$ 5,170,510$ 5,404,896$ 5,738,510$ 11,918,685$ 4,186,594$ 3,629,521$ (1) Significant increase in general fund balance due to reclassification for prior year omitted license and tax receivables in the amount of $3,870,992. (2) Significant increase in capital improvements fund balance due to $9,290,000 bond issue for convention and arts center construction. (3) Significant decrease in reserve for program purpose due to converting governmental fund to proprietary fund. -114-Fiscal YearTABLE 3CITY OF PADUCAH, KENTUCKYFund Balances, Governmental FundsLast Ten Fiscal Years (modified accrual basis of accounting) 2008 2007 2006 2005 2004 2003 (1) 2002 2001 (2) 2000 1999Revenues:Taxes 6,139,164$ 6,044,069$ 6,204,686$ 6,016,570$ 5,871,229$ 5,773,871$ 5,377,865$ 4,881,408$ 4,659,202$ 4,770,784$ Licenses 25,924,562 25,140,615 23,432,565 19,368,765 18,423,244 17,900,739 17,299,400 16,705,030 15,970,996 15,584,674 Charges for services 835,105 783,018 654,059 625,281 668,659 743,826 1,452,732 1,332,280 1,073,577 1,167,741 Intergovernmental 1,565,348 1,676,783 1,529,879 1,192,724 1,029,307 1,186,306 590,372 450,412 428,698 449,686 Grants 1,673,936 6,089,711 5,797,500 3,758,041 4,002,721 4,900,775 3,990,245 3,761,900 3,736,837 3,182,544 Interest 419,103 540,204 402,943 251,302 190,350 316,794 541,277 515,299 485,883 503,275 Miscellaneous 1,944,310 1,832,161 1,844,285 1,377,175 3,781,034 1,803,408 963,956 1,110,447 942,077 1,503,984 Total revenues 38,501,528 42,106,561 39,865,917 32,589,858 33,966,544 32,625,719 30,215,847 28,756,776 27,297,270 27,162,688 Expenditures:General government 5,051,374 4,763,839 4,286,431 4,171,662 3,891,251 3,943,031 3,446,408 3,386,330 3,436,701 4,296,935 Public safety 15,696,728 14,759,735 14,366,846 14,376,161 12,963,685 12,535,382 12,293,481 11,579,654 11,499,408 11,475,934 Public service 7,935,188 7,226,542 7,418,656 5,947,105 6,914,523 5,995,396 7,163,787 5,923,130 4,260,125 5,209,051 Parks and recreation 1,298,329 1,192,727 1,044,299 1,045,024 1,026,297 975,361 897,060 738,401 1,661,562 1,661,119 Planning and development 803,976 2,424,198 2,545,227 2,267,774 2,570,473 2,204,395 2,231,628 2,784,725 2,208,864 2,292,407 Other 520,611 526,238 481,690 462,099 2,343,844 645,653 323,844 99,657 95,082 90,459 Capital outlay 4,826,983 6,504,491 5,003,091 4,870,136 10,987,184 4,172,978 7,579,179 3,850,565 2,785,069 2,202,828 Debt service:Principal requirement 880,887 782,870 594,047 552,938 428,613 379,229 362,275 140,636 134,295 170,615 Interest and fiscal requirement 1,051,008 1,108,385 949,537 745,676 471,625 428,578 413,364 25,752 30,536 35,891 Total expenditures 38,065,084 39,289,025 36,689,824 34,438,575 41,597,495 31,280,003 34,711,026 28,528,850 26,111,642 27,435,239 Other Financing Sources (Uses):Bonds issued - - 6,100,000 - 5,000,000 - - 9,104,211 - - Long-term debt issued - 246,667 - 275,000 3,500,000 - - - - - Capital lease 371,979 - - - - - - - - - Transfers in 6,241,886 5,209,977 6,034,070 3,394,420 3,939,188 2,074,459 1,788,462 3,632,867 3,473,339 3,924,453 Transfers out (7,086,517) (5,556,722) (12,681,180) (4,712,171) (5,295,576) (3,167,686) (3,062,056) (4,966,004) (4,064,491) (4,500,135) Total other financing sources (uses) (472,652) (100,078) (547,110) (1,042,751) 7,143,612 (1,093,227) (1,273,594) 7,771,074 (591,152) (575,682) Net change in fund balances (36,208)$ 2,717,458$ 2,628,983$ (2,891,468)$ (487,339)$ 252,489$ (5,768,773)$ 7,999,000$ 594,476$ (848,233)$ Capital outlay (2) 2,857,189$ 4,638,045$ 3,779,542$ 3,981,143$ 9,144,907$ 1,907,998$ -$ -$ -$ -$ Debt service as a percentageof noncapital expenditures 5.49% 5.46% 4.69% 4.26% 2.77% 2.75% 2.86% 0.67% 0.71% 0.82%(1) The City implemented GASB 34, the new reporting standard, in fiscal year 2003.(2) For reports after fiscal year 2002, capital outlay is reported on the Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities.-115-Fiscal Year(modified accrual basis of accounting)TABLE 4CITY OF PADUCAH, KENTUCKYChanges in Fund Balances, Governmental FundsLast Ten Fiscal Years TotalEstimatedDirectFiscal PersonalActualTax Year CommercialResidential PropertyFranchise TotalValueRate Exemptions1999 467,467,471 419,904,322 394,507,049 90,087,831 1,371,966,673 1,430,510,601 0.340 95.9% 58,258,356 2000 522,210,835 418,704,093 429,763,712 66,465,568 1,437,144,208 1,497,446,385 0.328 95.9% 59,328,314 2001 558,387,762 435,879,813 479,928,323 69,737,433 1,543,933,331 1,603,816,189 0.329 96.3% 58,908,995 2002 575,900,884 448,383,787 466,849,195 71,286,784 1,562,420,650 1,623,844,461 0.328 96.2% 60,449,948 2003 592,033,879 461,336,810 453,327,389 79,952,984 1,586,651,062 1,647,809,422 0.327 96.3% 60,184,497 2004 602,788,179 484,958,897 438,024,336 73,121,063 1,598,892,475 1,661,522,546 0.326 96.2% 61,656,208 2005 622,478,658 500,350,485 425,304,684 74,460,202 1,622,594,029 1,684,469,469 0.325 96.3% 60,901,557 2006 636,606,837 525,613,365 452,475,748 74,683,129 1,689,379,079 1,750,930,676 0.325 96.5% 61,551,597 2007 692,018,288 561,151,216 482,481,332 51,455,112 1,787,105,948 1,847,595,428 0.307 96.7% 60,489,480 2008 748,189,877 603,688,455 481,049,523 74,068,797 1,906,996,652 1,970,156,891 0.287 96.8% 63,160,239 Source: McCracken County Property Valuation AdministratorNotes: Property in McCracken County is reassessed once every four years on average.TABLE 5CITY OF PADUCAH, KENTUCKYASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTYLAST TEN FISCAL YEARSValue-116-PercentAssessedAssessed Value ToReal EstateEstimated TotalFiscal Real Direct Real Real Real Real Real Year Estate Personal Rate Estate Personal Estate Personal Estate Personal Estate Personal Estate Personal1999 0.318 0.390 0.340 0.041 0.050 0.372 0.372 0.598 0.598 0.030 0.034 0.146 0.187 2000 0.300 0.390 0.328 0.040 0.050 0.385 0.385 0.590 0.599 0.029 0.034 0.146 0.187 2001 0.300 0.390 0.329 - - 0.385 0.385 0.597 0.597 0.022 0.022 0.195 0.223 2002 0.300 0.390 0.328 - - 0.385 0.385 0.600 0.603 0.022 0.022 0.196 0.237 2003 0.300 0.390 0.327 - - 0.396 0.396 0.598 0.605 0.022 0.022 0.196 0.221 2004 0.300 0.390 0.326 - - 0.394 0.394 0.617 0.617 0.021 0.021 0.190 0.199 2005 0.300 0.390 0.325 - - 0.448 0.448 0.618 0.619 0.021 0.021 0.196 0.226 2006 0.300 0.390 0.325 - - 0.433 0.433 0.631 0.631 0.020 0.021 0.197 0.236 2007 0.275 0.390 0.307 - - 0.433 0.433 0.628 0.635 0.019 0.019 0.197 0.236 2008 0.250 0.390 0.287 - - 0.488 0.488 0.672 0.695 0.018 0.018 0.189 0.219 Source: McCracken County Property Valuation Administrator and City Tax Levy Ordinance.School DistrictsMcCracken Co. City of Paducah Paducah -117-General Fund Public Library School DistrictsMcCrackenJunior College CountyTABLE 6CITY OF PADUCAH, KENTUCKYPROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS(PER $100 OF ASSESSED VALUE)LAST TEN FISCAL YEARSCity Direct Rates Overlapping Rates (1) (2) Assessed Assessed Taxpayer Valuation Valuation Kentucky Oaks Mall 50,900,262$ 2.88% 44,131,900$ 3.22% South Central Bell 16,221,600 0.92% 31,715,185 2.31% Lourdes Medical Pavilion 15,982,400 0.90% Olivet Church 1031 LLC 15,493,200 0.88% Ducmall LLC 14,374,800 0.81% Paducah Medical Investors 13,440,090 0.76% Wal Mart Real Estate Trust 10,646,400 0.60% Sams Real Estate Bus Trust 9,222,955 0.52% Computer Services Inc 9,083,185 0.51% 17,868,598 1.30% Wal Mart Store 9,000,000 0.51% Amerisource 41,268,209 3.01% Wal Mart 35,800,729 2.61% Lowes 14,351,530 1.05% H.B. Fuller 12,977,836 0.95% Mercantile Bank 12,593,591 0.92% Drury Inns, Inc. 11,416,170 0.83% Union Planters 8,059,941 0.59% TOTALS 164,364,892$ 9.32% 230,183,689$ 16.79% (1) Source - Property Valuation Administration; Assessed value as of January 1, 2007. (2) Source - Property Valuation Administration; Assessed value as of January 1, 1998. -118- Total Assessed Total Assessed Valuation Valuation 1999 Percentage of Percentage of TABLE 7 CITY OF PADUCAH, KENTUCKY PRINCIPAL TAXPAYERS CURRENT YEAR AND NINE YEARS AGO 2008 Fiscal (1) Year Taxes Levied (1) Collections Ended for the Amount of in Subsequent Total June 30, Fiscal Year Collections Years Collections 1999 4,614,749 4,602,800 99.7% 830 4,603,630$ 99.8% 2000 4,413,808 4,384,681 99.0% 1,303 4,385,984$ 99.4% 2001 4,549,413 4,406,600 96.9% 4,457 4,411,057$ 97.0% 2002 4,679,657 4,532,885 96.9% 7,401 4,540,286$ 97.0% 2003 4,674,301 4,631,782 99.5% 11,198 4,642,980$ 99.3% 2004 4,939,114 4,866,871 99.5% 26,578 4,893,449$ 99.1% 2005 4,831,463 4,725,999 97.8% 51,957 4,777,956$ 98.9% 2006 5,139,294 4,887,983 95.1% 175,333 5,063,316$ 98.5% 2007 5,343,009 4,850,651 90.8% 338,541 5,189,192$ 97.1% 2008 5,085,799 4,912,358 96.6% - 4,912,358$ 96.6% * Source - City of Paducah Finance Department. Fiscal Year of the Levy Total Collections to Date Collected Collected -119- Percent of Percent of Levy Levy TABLE 8 CITY OF PADUCAH, KENTUCKY SECURED TAX LEVIES AND COLLECTIONS* LAST TEN FISCAL YEARS Collected within the (1) Includes current year real and personal property tax, franchise, auto and bank shares. (1) Fiscal Taxes Year Collected 1999 8,911,588 1.50% 2000 9,451,473 1.50% 2001 9,603,106 1.50% 2002 9,873,201 1.50% 2003 10,301,231 1.50% 2004 10,616,222 1.50% 2005 11,183,157 1.50% 2006 14,947,835 2.00% (2) 2007 16,258,946 2.00% 2008 16,535,542 2.00% 117,682,301$ (1) Source - City of Paducah Finance Department - Actual collections during the fiscal year. (2) Effective October 1, 2005, employee license tax rate increased from 1.5% to 2.0%. Rate -120- TABLE 9 CITY OF PADUCAH, KENTUCKY EMPLOYEE LICENSE TAX COLLECTIONS LAST TEN FISCAL YEARS Direct Tax (1) Taxpayers Number of Percentage Taxes By Range Filers of Total Collected $0 - $50,000 2,052 97.81% 8,707,672$ 52.66% $50,001 - $100,000 27 1.29% 1,791,822 10.84% $100,001 - $500,000 17 0.81% 3,595,858 21.75% Greater than $500,000 2 0.10% 2,440,190 14.76% TOTALS 2,098 100.00% 16,535,542$ 100.00% (1) Taxpayers Number of Percentage Taxes By Range Filers of Total Collected $0 - $50,000 1,603 97.80% 7,462,359$ 54.97% $50,001 - $100,000 19 1.16% 1,326,451 9.77% $100,001 - $500,000 15 0.92% 2,907,406 21.42% Greater than $500,000 2 0.12% 1,879,464 13.84% TOTALS 1,639 100.00% 13,575,680$ 100.00% (1) Source - City of Paducah Finance Department - Actual collections during the fiscal year. * Comparative taxpayers by range information is only available after fiscal year 2006. Percentage of Percentage of -121- Total Employee License Tax Total Employee 2006 TABLE 10 CITY OF PADUCAH, KENTUCKY PRINCIPAL EMPLOYEE LICENSE TAXPAYERS CURRENT YEAR AND ONE YEAR AGO* License Tax 2008 (1)Net Net Net (2)General PublicPublicRefundingTotalFiscal Obligation ImprovementCapital ImprovementRevenue PrimaryYear Bonds Debt Lease Debt Bonds Government1999 -$ -$ -$ 1,331,220$ 701,819$ 2,033,039$ 0.14 75$ 2000 - - - - - - - - 2001 9,057,359 - 381,330 - - 9,438,689 0.59 359 2002 8,830,276 - 234,054 - - 9,064,330 0.56 345 2003 8,803,949 - 79,825 - - 8,883,774 0.54 338 2004 13,589,757 3,428,855 - - - 17,018,612 1.02 647 2005 13,210,195 3,503,274 - - - 16,713,469 0.99 635 2006 18,877,636 3,319,227 - - - 22,196,863 1.27 844 2007 18,278,164 3,320,522 - - - 21,598,686 1.17 821 2008 17,614,952 2,946,303 - - - 20,561,255 1.04 782 Notes: Details regarding the city's outstanding debt can be found in the notes to the financial statements.(1) See Table 5 for estimated actual property value. This ratio is calculated using estimated property value for the prior year.(2) See Table 16 for population data.Net Value Capita -122-Debt to Net Actual Debt PerTABLE 11CITY OF PADUCAH, KENTUCKYRATIO OF OUTSTANDING DEBT BY TYPELAST TEN FISCAL YEARSGovernmental Activities Business Activities Ratio of (1) Police and Infiniti Less (2)Convention andFire Pension Media ResourcesFiscal Art Center FundBuildingRestricted forYear Bonds Bonds Bonds Debt Service Total1999 -$ -$ -$ -$ -$ - -$ 2000 - - - - - - - 2001 9,290,000 - - 232,641 9,057,359 0.56 344 2002 9,075,000 - - 244,724 8,830,276 0.54 336 2003 8,850,000 - - 46,051 8,803,949 0.53 335 2004 8,620,000 - 5,000,000 30,243 13,589,757 0.82 517 2005 8,380,000 - 4,840,000 9,805 13,210,195 0.78 502 2006 8,130,000 6,100,000 4,680,000 32,364 18,877,636 1.08 718 2007 7,870,000 5,925,000 4,515,000 31,836 18,278,164 0.99 695 2008 7,600,000 5,740,000 4,340,000 65,048 17,614,952 0.89 670 Notes: Details regarding the city's outstanding debt can be found in the notes to the financial statements.(2) See Table 16 for population data.Net Bonds to-123-(1) See Table 5 for estimated actual property value. This ratio is calculated using estimated property value for the prior year.Net Actual Bonds PerValue CapitaTABLE 12CITY OF PADUCAH, KENTUCKYRATIO OF NET GENERAL BONDED DEBT OUTSTANDING LAST TEN FISCAL YEARSGeneral Bonded Debt Outstanding Ratio of Estimated (1) Share of Percentage Direct and Net Debt Applicable Overlapping Outstanding to the City Debt City of Paducah 20,561,255$ 100.0% 20,561,255$ Paducah Independent School District 9,845,000 * 100.0% 9,845,000 McCracken County 11,375,000 * 46.9% 5,334,875 McCracken County Board of Education 28,324,449 * 31.5% 8,922,201 Overlapping Debt 49,544,449 24,102,076 Total direct and overlapping debt 70,105,704$ 44,663,331$ (1) * Information from finance office at each location. Applicable percentage is determined by ratio of assessed valuation of property subject to taxation in overlapping unit to valuation of property subject to taxation in reporting unit. -124- TABLE 13 CITY OF PADUCAH, KENTUCKY DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT AS OF JUNE 30, 2008 Net assessed value 1,906,996,652$ Add exemption 63,160,239 Total assessed value 1,970,156,891$ Debt limit - 10% of total assessed value (1) 197,015,689$ Debt outstanding:General obligation bonds outstanding 17,680,000Notes payable 2,946,303Less debt not subject to limit - Gross bonded debt 20,626,303 Less amount available in debt service funds 65,048 Net bonded indebtedness subject to limit 20,561,255 Legal Debt Margin 176,454,434$ 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999Debt Limit 197,015,689$ 182,759,543$ 175,093,068$ 168,349,559$ 166,054,868$ 164,683,556$ 162,287,060$ 160,284,233$ 149,647,252$ 143,022,503$ Total net debt applicable to limit 20,561,255 21,598,686 22,196,863 16,713,469 17,018,612 8,883,774 9,064,330 9,438,689 - - Legal debt margin 176,454,434$ 161,160,857$ 152,896,205$ 151,636,090$ 149,036,256$ 155,799,782$ 153,222,730$ 150,845,544$ 149,647,252$ 143,022,503$ Total net debt applicable to the limit as a percentage of debt limit 10.44% 11.82% 12.68% 9.93% 10.25% 5.39% 5.59% 5.89% 0.00% 0.00% -125-Fiscal Year(1) "Cities shall not be authorized or permitted to incur indebtedness to an amount, including existing indebtedness, in the aggregate exceeding thefollowing named maximumpercentages on the value of the taxable propertytherein, to be estimated by the assessment previous to the incurring of the indebtedness: Cities of the first and second classes, and of the third class having a population exceeding fifteen hundred, ten per centum."TABLE 14CITY OF PADUCAH, KENTUCKYLEGAL DEBT MARGIN INFORMATIONLAST TEN FISCAL YEARS (1)Fiscal Gross (2)Year RevenueExpensesPrincipal Interest Total1999 3,369,358$ 2,081,507$ 1,287,851$ 110,000$ 37,105$ 147,105$ 8.75x2000 * * * * * * *2001 * * * * * * *2002 * * * * * * *2003 * * * * * * *2004 * * * * * * *2005 * * * * * * *2006 * * * * * * *2007 * * * * * * *2008 * * * * * * *(1) Gross revenue includes only sewer charges received from customers.(2) Total expenses are exclusive of depreciation and bond interest.* This information is not applicable for fiscal years after 1999 as all assets and liabilities of the Wastewater/Stormwater Fund were transferred to the Paducah-McCracken County Joint Sewer Agency as of July 1, 1999.Debt Service RequirementsTABLE 15CITY OF PADUCAH, KENTUCKYSCHEDULE OF SEWER REVENUE BOND COVERAGELAST TEN FISCAL YEARS-126-Net RevenueAvailableforDebt Service Coverage (1) (1) Personal Income 27,256 324,837,008 11,918 36.6 3,195 4.1% 27,256 324,837,008 11,918 36.6 3,289 4.4% 26,307 324,837,008 11,918 39.9 3,037 5.0% 26,307 484,496,019 18,417 39.9 2,909 6.3% 26,307 484,496,019 18,417 39.9 2,887 7.2% 26,307 484,496,019 18,417 39.9 2,977 5.8% 26,307 484,496,019 18,417 39.9 2,819 6.4% 26,307 484,496,019 18,417 39.9 2,834 5.7% 26,307 484,496,019 18,417 39.9 2,804 5.6% 26,307 484,496,019 18,417 39.9 2,832 6.1% Sources: (1) Bureau of the Census Count - 1990 and 2000. (2) Board of Education; represents elementary and secondary public schools. (3) Kentucky Cabinet for Human Resources, Department for Employment Services. 2006-2007 2007-2008 -127- 2002-2003 2003-2004 2004-2005 2005-2006 Fiscal Year Population Income Age Enrollment Per Capita Median School Unemployment 2000-2001 2001-2002 1998-1999 1999-2000 Rate (1) (1) (2) (3) TABLE 16 CITY OF PADUCAH, KENTUCKY DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS Employer Employees (1) Employees (1)Western Baptist Hospital 1,700 5.66% 1,660 5.55%Lourdes Hospital 1,400 4.66% 1,500 5.01%Wal Mart 1,200 4.00% 1,120 3.74%Paducah Public Schools 600 2.00% 600 2.01%LYNX Services 360 1.20% 390 1.30%State of Kentucky 390 1.30% 390 1.30%City of Paducah 340 1.13% 380 1.27%Paxton Media Group 290 0.97% 285 0.95%NRE Acquisitions 220 0.73% 280 0.94%West KY Community & Technical College 380 1.27% 270 0.90%TOTALS 6,880 22.91% 6,875 22.98%(1) Source - City of Paducah Finance Department(2) State of Kentucky - Office of Employment and Training. Ratio based on employment within County of McCracken.* Comparative information was unavailable prior to fiscal year 2006.Percentage of Percentage of -128-Total Total Employment (2) Employment (2)2008 2006TABLE 17CITY OF PADUCAH, KENTUCKYPRINCIPAL EMPLOYERSCURRENT YEAR AND ONE YEAR AGO * 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999Governmental ActivitiesGeneral governmentGeneral administration 12 12 12 11 11 11 12 13 13 13Finance 14 14 14 13 13 13 13 13 12 12Human resources3334333444Inspection 13 13 12 12 12 12 13 14 12 12Information Systems4433332100Risk Management 1 1 1Public safetyPolice 93 93 93 96 94 95 94 94 94 94Fire 69 71 76 75 76 76 77 81 86 86Public serviceStreets 29 30 31 28 28 28 28 29 29 29Facilities 34 34 35 38 39 39 38 36 36 35Engineering9999888884Other6544222000Parks and recreation7779988755Planning and development11 11 11 11 11 11 10 10 12 11OtherFleet maintenance7777666678Business-type ActivitiesSolid waste 27 27 29 29 29 29 29 30 29 29Sewer/wastewater*********23Total Primary Government339 341 347 349 344 344 343 346 347 365* This information is not applicable for fiscal years after 1999 as all assets and liabilities of the Wastewater/Stormwater Fund were transferred to the Paducah-McCracken County Joint Sewer Agency as of July 1, 1999.**Employee budget census.Fiscal Year-129-TABLE 18CITY OF PADUCAH, KENTUCKYCITY FULL-TIME EMPLOYEES BY FUNCTION**Last Ten Fiscal Years 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999General governmentBuilding and electrical permits issued 1,203 1,411 1,362 1,376******Business licenses issued 3,507 3,500 3,700*******Public safetyPoliceAdult arrests 4,170 5,012 3,827*******Murder- 1- *******Rape 15 18 15*******Robberies 49 42 35*******Burglary 203 208 211*******Auto theft 60 117 104*******Arson 8 167*******Traffic accidents 1,519 1,949 1,815*******Traffic violations 7,109 7,323 7,468*******FireEmergency responses 2,603 2,456 2,546 3,219 3,638 3,569 2,845 1,665 1,651 937Fires extinguished 102 163 181 176 189 198 194 177 247 131Structure fires 49 40 53 49 64 70 72 66 69 52Incidents with reported losses 70 80 91 97 106 111 129 102 94 60Medical/rescue 1,506 1,369 1,589 1,997 2,266 2,290 1,551 370 319 40Tours/in-services/Car Seats 699 485 485 485 485 485 468 558 430 *Training Man Hours 4,344 1,183 1,418 1,188 965 1,058 804 1,619 1,625 *Inspections 1,449*********Refuse collectionResidentialRefuse collected (tons per day) 25 28 34*******Customers served 9,446 9,388 9,368*******Commercial Refuse collected (tons per day) 83 85 84*******Customers served 821 832 801*******Public service911 calls received 144,290 122,340 167,847 168,712 168,427 173,536 164,661 * * *Police 79,386 59,887 76,144 103,500 104,622 110,310 106,244 * * *Fire 3,320 3,107 4,168 3,537 3,305 3,387 4,045 * * *Other 61,584 59,346 87,535 61,675 60,500 59,839 54,372 * * ** Information not available.**Information from city departments.-130-TABLE 19CITY OF PADUCAH, KENTUCKYOPERATING INDICATORS BY FUNCTION**Last Ten Fiscal Years 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999Public safetyPolice Stations1111111111FireStations5555555555Refuse collectionCollection trucksResidential 10988######Commercial5544######Other public worksSanitary sewers (miles)*********125Combination sewers (miles)*********56Storm sewers (miles)*********36Streets (miles paved) 216 216 214 214 213 209 209 209 209 209Sidewalks (miles) 45 45 45 45 45 45 45 45 45 45Traffic signals 11 11 11 11 1000000Parks and recreationParks 27 27 18 18 18 18 18 18 18 18Acreage 960 960 325 325 325 325 325 325 230 230Community centers1111111111Swimming pools1111133333Public tennis courts666666661010Public golf courses2222222222* This information is not applicable for fiscal years after 1999 as all assets and liabilities of the Wastewater/Stormwater Fund were transferred to the Paducah-McCracken County Joint Sewer Agency as of July 1, 1999.# Information not available.**Information from city departments.Fiscal Year-131-TABLE 20CITY OF PADUCAH, KENTUCKYCAPITAL ASSET STATISTICS BY FUNCTION**Last Ten Fiscal Years CITY OF PADUCAH, KENTUCKY SINGLE AUDIT SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 Federal CFDA Pass-Through Program Title: Number Grantor Number Department of Housing and Urban Development: Direct Programs: Section 8 Housing Choice Vouchers 14.871 N/A 1,946,002$ Passed-through Kentucky Housing Corporation: Public Housing Capital Fund 14.872 N/A 2,987 Total Department of Housing and Urban Development 1,948,989 Department of Justice: Direct Programs: Bulletproof Vest Partnership Program 16.607 N/A 1,815 Edward Byrne Memorial Justice Assistance Grant Program 16.738 2006-F1115-KY-DJ 2,257 Assistance Grant Program 16.738 207-DJ-BX-1012 30,584 Total Department of Justice 34,656 Department of Agriculture: Passed-through Kentucky Department of Education: Summer Food Service Program for Children 10.559 N/A 38,164 Total Department of Agriculture 38,164 Department of Homeland Security: Direct Programs: Commercial Equipment Direct Assistance Program 97.096 C06-01591 45,000 Total Department of Homeland Security 45,000 (Continued) CITY OF PADUCAH, KENTUCKY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2008 Federal Grantor/Pass-Through Grantor/ -132- Expenditures Federal CFDA Pass-Through Program Title: Number Grantor Number Department of Transportation: Passed-through Kentucky Department of State Police: State and Community Highway Safety 20.600 AL-07-31 13,076 State and Community Highway Safety 20.600 AL-08-35 36,267 20.205 P02-628-0600003374 32,000 Passed-through Kentucky Governor's Office of Local Development Recreational Trails Program 20.219 RTP 293-06 50,000 Passed-through to River Heritage Museum Highway Planning and Construction 20.205 C05024679 279,366 Total Department of Transportation 410,709 TOTAL EXPENDITURES OF FEDERAL AWARDS 2,477,518$ See accompanying notes to schedule of expenditures of federal awards. -133- CITY OF PADUCAH, KENTUCKY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2008 Federal Grantor/Pass-Through Grantor/ Expenditures CITY OF PADUCAH, KENTUCKY NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2008 Note 1 - Basis of Presentation: The accompanying schedule of expenditures of federal awards includes the federal grant activity of the City of Paducah and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. Note 2 – Subrecipients: The City of Paducah provided federal awards to subrecipients as follows: Federal CFDA Amount Program Title Number Provided Paducah Board of Education 10.559 38,164 River Heritage Museum 20.205 279,366 $317,530 -134- Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Paducah, Kentucky, as of and for the year ended June 30, 2008, which collectively comprise the City of Paducah, Kentucky’s basic financial statements and have issued our report thereon dated December 17, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Paducah, Kentucky’s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City of Paducah, Kentucky’s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City of Paducah, Kentucky’s internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the City of Paducah, Kentucky’s ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the City of Paducah, Kentucky’s financial statements that is more than inconsequential will not be prevented or detected by the City of Paducah, Kentucky’s internal control. We consider the deficiency described in the accompanying schedule of findings and questioned costs (reference # 2008-1 and 2008-2) to be significant deficiencies in internal control over financial reporting. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the City of Paducah, Kentucky’s internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. However, we believe that none of the significant deficiencies described above is a material weakness. -135- 333 Broadway Suite 1001 Paducah, KY 42001 Phone: (270)443-4400 Fax: (270)443-0963 kempercpa.com Compliance and Other Matters As part of obtaining reasonable assurance about whether the City of Paducah, Kentucky’s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. However, we noted certain matters that we reported to management of the City of Paducah, Kentucky, in a separate letter dated December 17, 2008. The City of Paducah, Kentucky’s response to the findings identified in our audit is described in the accompanying schedule of findings and questioned costs. We did not audit City of Paducah, Kentucky’s response and, accordingly, we express no opinion on it. This report is intended for the information and use of the Board of Commissioners of the City of Paducah, Kentucky, management, others within the organization, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Certified Public Accountants and Consultants Paducah, Kentucky December 17, 2008 -136- Report on Compliance with Requirements Applicable to Each Major Program and On Internal Control Over Compliance in Accordance with OMB Circular A-133 Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky Compliance We have audited the compliance of the City of Paducah, Kentucky, with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2008. The City of Paducah, Kentucky’s major federal programs are identified in the summary of auditor’s results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the City of Paducah, Kentucky’s management. Our responsibility is to express an opinion on the City of Paducah, Kentucky’s compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City of Paducah Kentucky’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City of Paducah, Kentucky’s compliance with those requirements. In our opinion, the City of Paducah, Kentucky complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2008. Internal Control Over Compliance The management of the City of Paducah, Kentucky, is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City of Paducah, Kentucky’s internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of City of Paducah, Kentucky’s internal control over compliance. -137- 333 Broadway Suite 1001 Paducah, KY 42001 Phone: (270)443-4400 Fax: (270)443-0963 kempercpa.com A control deficiency in an entity’s internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity’s ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity’s internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the entity’s internal control. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. This report is intended solely for the information and use of the Board of Commissioners of the City of Paducah, Kentucky, management, others within the organization, and federal awarding agencies and pass- through entities and is not intended to be and should not be used by anyone other than these specified parties. Certified Public Accountants and Consultants Paducah, Kentucky December 17, 2008 -138- CITY OF PADUCAH, KENTUCKY SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2008 A. Summary of Audit Results: 1. The auditor’s report expresses an unqualified opinion on the basic financial statements of the City of Paducah, Kentucky. 2. Two significant control deficiencies were disclosed during the audit of the basic financial statements of the City of Paducah, Kentucky. 3. No instances of noncompliance material to the basic financial statements of the City of Paducah, Kentucky were disclosed during the audit. 4. No instances of significant deficiencies were disclosed during the audit of the major federal award programs. 5. The auditor’s report on compliance for the major federal award programs for the City of Paducah, Kentucky expresses an unqualified opinion. 6. There are no audit findings relative to the major federal awards program to be reported. 7. The programs tested as major programs included: Name CFDA # Section 8 Housing Choice Vouchers 14.871 Highway Planning and Construction 20.205 8. The threshold for distinguishing Types A and B programs was $300,000. 9. The City of Paducah, Kentucky was determined to be a low-risk auditee. B. Findings - Basic Financial Statements Audit: Reference # 2008-1 Testing of City’s provided schedule of current year capital asset additions noted ten additions not identified. Cause Control procedures to capture information of capital assets additions failed to identify all capital asset additions. Effect Expenditures of governmental and business type activity were overstated. Accordingly, an audit adjustment was necessary. Recommendation We recommend the City review controls governing identifying and capturing information necessary to properly record all capital asset additions for governmental and business activity. In addition, we recommend additional training of those responsible for documenting capital additions, as well as, implementing review procedures to insure all capital asset additions have been properly recorded for financial reporting. -139- CITY OF PADUCAH, KENTUCKY SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2008 Management Response The classification of these purchases into the improper expense accounts led to a failure to identify them as capital assets for capitalization purposes in the financial statements. In the future, we will ensure that purchases of capital assets are properly placed into the ‘4000’ accounts so that they are capitalized at year-end. Reference # 2008-2 Control deficiency in collection of compost revenues. Cause Lack of segregation of duties for recording and collections of compost revenues. Person responsible for logging revenues also handles cash receipts. Effect Due to lack of segregation of duties, the City is at risk of misappropriation of cash receipts. Recommendation We recommend the City review controls governing handling of cash receipts at the compost yard. We recommend the City consider requesting customers to stop at the Public Works office to purchase compost where adequate personnel are present to properly segregate duties of recording and handling cash receipts. Customers would then provide personnel at the compost yard a receipt of purchase to pickup compost material. Management Response The practice of compost operators collecting revenues reduces the need for additional personnel and allows a one-stop process for customers. Because customer service is paramount, it would not be feasible to have people stop at one place to pay and then go to the compost yard. Customers often change their minds on what they want, or the product they want is not available. However, to ensure accountability strict guidelines will be enforced: - Each operator will sign for a cash box each day. - At the end of an operator’s shift, a supervisor will balance the receipts, and confirm money received against the amount of products used. The long-term plan is to install a set of scales that will calculate load sizes, provide weight tickets, and show cost/sales. C. Findings and Questioned Costs - Major Federal Award Programs: None -140-