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HomeMy WebLinkAboutCAFR-June-30-2003CITY OF PADUCAH, KENTUCKY COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 309 2003 FINANCE DEPARTMENT CITY OF PADUCAH, KENTUCKY City of Paducah Paducah, Kentucky Comprehensive Annual Financial Report Year Ended June 30, 2003 Issued by the Finance Department CITY OF PADUCAH, KENTUCKY COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 TABLE OF CONTENTS Exhibit No. Page No. Introductory Section: Letter of Transmittal 1- 8 Organizational Chart 9 Principal Officials 10 GFOA Certificate of Achievement 11 Financial Section: Independent Auditor's Report 12-13 Required Supplementary Information: Management's Discussion and Analysis Basic Financial Statements: Government -wide Financial Statements: Statement of Net Assets 1 25-26 Statement of Activities 2 27-28 Fund Financial Statements: Governmental Funds: Balance Sheet 3 29-30 Reconciliation of the Governmental Funds Balance Sheet to Statement of Net Assets 4 31 Statement of Revenues, Expenditures and Changes in Fund Balances 5 32-33 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 6 34-35 Proprietary Funds: Statement of Net Assets 7 36 Statement of Revenues, Expenses and Changes in Fund Net Assets 8 37 Statement of Cash Flows 9 38 Fiduciary Funds: Statement of Net Assets 10 39 Statement of Changes in Net Assets 11 40 Component Units Financial Statements: Statement of Net Assets 12 41-44 Statement of Activities 13 45 Notes to Financial Statements 46-70 Required Supplementary Information: Pension Trust Fund Schedules A-1 71 Budgetary Comparison Schedule (Budgetary Basis) — General Fund A-2 72-76 Budgetary Comparison Schedule (Budgetary Basis) — General Capital Improvements Fund A-3 77 Budgetary Comparison Schedule (Budgetary Basis) — Downtown Capital Improvements Fund A-4 78 Budgetary Comparison Schedule — Note to RSI A-5 79 Exhibit No. Paze No. Supplementary Information: Nonmajor Governmental Funds: Combining Balance Sheet B-1 80-81 Combining Statement of Revenues, Expenditures and Changes in Fund Balances B-2 82-83 Nonmajor Proprietary Funds: Combining Statement of Net Assets C-1 84 Combining Statement of Revenues, Expenses and Changes in Fund Net Assets C-2 85 Combining Statement of Cash Flows C-3 86 Internal Service Funds: Combining Statement of Net Assets D-1 87 Combining Statement of Revenues, Expenses, and Changes in Fund Net Assets D-2 88 Combining Statement of Cash Flows D-3 89 Fiduciary Funds: Combining Statement of Net Assets — Pension Trust Funds E-1 90 Combining Statement of Changes in Net Assets — Pension Trust Funds E-2 91 Combining Statement of Net Assets — Private -purpose Trust Funds E-3 92 Combining Statement of Changes in Net Assets — Private -purpose Trust Funds E-4 93 Combining Statement of Changes in Assets and Liabilities — Agency Funds E-5 94 Nonmajor Component Units: Combining Statement of Net Assets — Authorities F-1 95-96 Combining Statement of Activities — Authorities F-2 97 Table No. Paze No. Statistical Section: General Government Expenditures by Function 1 98 General Revenue By Source 2 99 Tax Revenue by Source 3 100 Secured Tax Levies and Collections 4 101 Assessed and Estimated Actual Value of Taxable Property 5 102 Property Tax Rates - Direct and Overlapping Governments 6 103 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita 7 104 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures 8 105 Computation of Legal Debt Margin 9 106 Property Value, Construction, and Bank Deposits 10 107 Schedule of Sewer Revenue Bond Coverage 11 108 Demographic Statistics 12 109 Miscellaneous Statistical Data 13 110-111 Principal Taxpayers 14 112 Computation of Direct and Overlapping Debt 15 113 Police and Firefighter's Retirement Fund — Revenue by Source 16 114 Police and Firefighter's Retirement Fund — Expenses by Type 17 115 Summary of Insurance in Force 18 116 Page No. Single Audit Section: Schedule of Expenditures of Federal Awards 117-118 Notes to the Schedule of Expenditures of Federal Awards 119 Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 120 Report on Compliance with Requirements Applicable to each Major Program and Internal Control Over Compliance in Accordance with OMB Circular A-133 121-122 Schedule of Findings and Questioned Costs 123 CITY OF PADUCAH, KENTUCKY INTRODUCTORY SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 Honorable Mayor and Commissioners City of Paducah Paducah, Kentucky CITY OF PADUCAH Finance Department P.O. Box 2267 Paducah, KY 42002-2267 270-444-8512 October 6, 2003 We are pleased to submit Paducah's Comprehensive Annual Financial Report for the year ended June 30, 2003. Responsibility for the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. The major objective of this report is to describe the City's financial condition and the financial results of its operation in a format designed to be useful to the general public, elected officials, investors and creditors. We believe the data, as presented, is accurate in all material aspects; that it is reported in a manner designed to present fairly the financial position and results of operations of the various funds. All disclosures necessary to enable the reader to gain maximum understanding of the City's financial activities have been included. This Comprehensive Annual Financial Report consists of four sections as follows: Introductory Section - Contains a list of principal officials, an organizational chart for Paducah and this transmittal letter from the Finance Director. Financial Section - Includes the Management's Discussion and Analysis (MD&A), basic financial statements, required supplementary information, and combining and individual fund statements and schedules, as well as the independent auditor's report on the basic financial statements. The MD&A is a narrative introduction, overview and analysis to accompany the basic financial statements. This letter of transmittal should be read in conjunction with the MD&A which can be found immediately following the report of the independent auditors. Statistical Section - Includes a number of statistical tables that present various financial, economic, social and demographic data about Paducah for the last ten years. Single Audit Section -Audit Section - Includes required data in accordance with the Single Audit Act Amendments of 1996. 00 11 We] Iy1 Paducah was established in 1827 by explorer General William Clark and was named after local legendary Chickasaw Indian Chief "Paduke". The City of Paducah is situated on the southern bank of the Ohio River in the north central portion of McCracken County. Paducah is the largest city both in the county and in the Jackson Purchase eight county region. The City has established itself as the cultural, economic, medical and - transportation center for not only the Jackson Purchase region but for a large portion of Southern Illinois and portions of Western Tennessee and Southeastern Missouri. Equal Opportunity Employer Industry The Paducah area has moved from the traditional "manufacturing industry" to a "service industry" economy. Multi -state computer services, significant banking corporations, wholesale and retail trade, river -related services, the health care industry and related services are the major employment centers. Traditional manufacturing employment is heavily concentrated in the categories of chemicals, petroleum, coal and rubber, and enriched uranium. Economic Develoament Activities The Greater Paducah Economic Development Council (GPEDC) coordinates the City's efforts in strengthening and building economic development activities. Representatives of financial institutions, utilities, local government, education and the business community serve as the Board of Directors. In existence since 1987, GPEDC assumes and carries out the responsibility of working with existing industry and business as well as identifying and recruiting new companies to the City of Paducah. Additionally, GPEDC is responsible for development of long-term strategy for economic development activities and coordinates local entities in the accomplishment of those strategies. Several years ago, the City of Paducah, the State of Kentucky and several federal agencies, in conjunction with business, developed a 650 -acre `Information Age' Park. This park is designed to appeal to firms needing advanced telecommunications and computing capabilities. The Info Park's focal point is centered on the Resource Center, which was designed to coordinate resources of government, business and education. In 1997, the City of Paducah jointly with the County of McCracken acquired the `Industrial Park West of Paducah and McCracken County'. This park contains 218 acres with immediate access to two major railroad lines, Paducah and Louisville and Paducah and Illinois (formerly Illinois Central). The park is located within the southwest quadrant of the 1-24/Cairo Road interchange. Churches And Schools A relatively strong religious base is evident in the community, as demonstrated by the many churches in Paducah. Numerous churches representing many of the major denominations are located within the City. Several area churches offer televised activities as a convenience to those who do not attend church. Elementary and secondary education in Paducah is provided by the Paducah Independent School System, the McCracken County School System, Community Christian Academy, and by the St. Mary's Parochial School System. Higher education is available locally from West Kentucky Community and Technical College (WKCTC), formerly known as Paducah Community College, a two-year institution affiliated with the University of Kentucky's community college system. WKCTC also serves as a site for the University of Kentucky extended campus graduate programs, in addition to a four-year engineering college in conjunction with the University of Kentucky. Medical Facilities Paducah serves as the regional medical center for much of the Jackson Purchase Area of Western Kentucky, a large portion of Southern Illinois, and Northwestern Tennessee. Paducah's medical industry has almost every major medical specialty represented in the physician population. The medical industry, represented by Lourdes Hospital and Western Baptist Hospital, provides over 750 beds for medical needs. The two largest hospitals, together, employ approximately 3,200 persons. Recreation And Culture Citizens have available a wide range of recreational and cultural activities which cater to diverse tastes. Area residents may choose from fishing on nearby Kentucky and Barkley Lakes to enjoying the performing arts. City parks provide areas for baseball, softball, golf, football, tennis, soccer and picnicking. The Parks Services Department offers a substantial number of activities for people of all ages. -2- The `Dogwood Festival', held in April, highlights the coming of spring in Paducah. Residents are encouraged to spotlight their trees to illuminate a driving tour to celebrate an abundance of dogwood trees. Paducah is the site of the American Quilter Society's National Museum. The museum, dedicated in 1991, is the centerpiece for the quilters' annual convention held in April. The convention attracts an estimated 30,000 visitors to Paducah annually. The `After Dinner Downtown Program' began in May 1997 as an experiment to draw people to Paducah's downtown district. From May to September, businesses remain open late on Saturday night while street corner musicians of all types entertain. The `Paducah Summer Festival', started in 1967, is an annual celebration held during the last week in July. Some of the Festival's activities include skydiving, hot air balloon races, a variety of music concerts, and usually concludes with a spectacular riverfront fireworks display. One of Paducah's oldest celebrations is the `8th of August Emancipation Celebration' which features African American family reunions, or a homecoming. It is a time for African Americans to pay tribute to their heritage and roots, and a time of reconciliation. The "Barbecue on the River" event was started in 1995 as a way for local charities to raise funds. It attracts in excess of 20,000 participants to Paducah's riverfront during the last weekend in September. Over time, this annual event has grown to incorporate other events including `Arts in Action', `Lowertown Fine Arts Festival', `Marine Industry Day' and `Old Market Days'. The `Festival of Lights', started in 1992, is another annual event. This festival marks the beginning of the winter holiday season with the official lighting of the trees and buildings in downtown Paducah. The season includes a `Holiday Parade' and features a `Candle Light Christmas Trail'. Paducah has an active symphony and several theater groups. The Paducah Symphony Orchestra stages concerts during the winter season with the Market House Theater presenting several productions during the same time period. The Paducah Live Corporation annually schedules a series of concerts, which brings some of the finest artists to the Paducah stage. In addition, West Kentucky Community and Technical College's "Arts in Focus" series sponsors a variety of professional productions. The most recent addition to the City's cultural line up is the `Luther F. Carson Four Rivers Center for the Performing Arts'. The Center is scheduled to open in February 2004, as a regional, multiple -purpose facility with an 1,800 -seat main hall designed to accommodate a wide variety of cultural and educational programs. The McCracken County Public Library offers a large selection of literature, special collections and programs. The West Kentucky Community and Technical College Library supplement this community resource. The combined inventories of the two libraries yield nearly 121,000 titles, not counting numerous periodicals and newspapers. THE GOVERNMENT Paducah operates under a City Manager form of government. The Paducah Board of Commissioners is made up of a Mayor and four Commissioners elected at large by the citizens on a non-partisan basis. The Mayor is elected for a four-year term and Commissioners, for a two-year term. The Mayor and Commissioners have equal voting powers. The Board of Commissioners sets the policies that govern the City. It appoints advisory citizens groups that help in the decision-making process. The City Manager is appointed by the Board and assists it in formulating objectives, policies and programs. The City Manager is responsible for the day-to-day operation of the City's 326 full-time employees as of June 30, 2003. Department managers are responsible for their respective departments and report directly to the City Manager. -3- REPORTING ENTITY AND ITS SERVICES For financial statement purposes, as required by generally accepted accounting principles, the City's Comprehensive Annual Financial Report includes all City of Paducah financial statements (primary government) and its component units. Component units discussed below are included in the City's reporting entity because of the significance of their operational or financial relationships with the City of Paducah. The following component units have been presented as blended units because the units' governing body is substantially the same as the governing body of the City, or provides services almost entirely to the City of Paducah: the Paducah Public Improvement Corporation, whose sole purpose is to finance long-term debt; and Police and Firefighters' Pension Fund, which was established for the benefit of police and firemen of the City. The following component units have been presented as discrete units to emphasize that they are legally separate from the City. Paducah Water Works, Paducah Power System, Paducah Junior College, Inc., Paducah Mainstreet, Inc., Transit Authority of the City of Paducah, Forest Hills Village, Inc., and Edwin J. Paxton Park Golf Course were all included in the City's financial statements because of their financial relationship with the City. The City provides a full range of municipal services, including police and fire protection; maintenance of streets and infrastructure; sanitation services; storm sewer services; cultural events and recreation activities. Accounting System The City's accounting system is organized on the basis of separate funds, each of which is considered to be a separate accounting entity. The financial activities of each fund generate a separate set of self -balancing accounts, which comprise its assets, liabilities, fund equity, revenues, and expenditure/expenses. Municipal resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The City's accounting records for the governmental funds and agency funds are maintained on a modified accrual basis, with revenues being recorded when "measurable and available" and expenditures being recorded when the services or goods are received and the liabilities are incurred. Accounting records for the City's proprietary funds and trust funds are maintained on the accrual basis, with revenues recognized when earned and expenses recorded when the liability is incurred or economic asset used. Internal Control In developing and evaluating the City's accounting system, consideration is given to the adequacy of internal controls. Internal controls were designed for Paducah's accounting system to reasonably safeguard its assets against loss from unauthorized use or disposition, check the accuracy of accounting data, promote operational efficiency and encourage adherence to prescribed managerial policies. Budtetary Control Paducah's budget process provides for input from department managers, top management, elected officials and the public to determine what programs and services will be provided for during the upcoming year. Budgetary control is maintained at the departmental level by comparing budgeted expenditures with actual expenditures on a periodic and year to date basis. An expenditure, which would result in an overrun of department appropriation, cannot be made until additional funds are appropriated and a budget amendment is approved. Purchase orders which result in an overrun of department appropriations cannot be honored until additional appropriations are made available. Open encumbrances at fiscal year end, if any, are reported as reservations of fund balance. Unencumbered funds at year-end roll into the fund balance. -4- GENERAL GOVERNMENT FUNCTIONS General Fund Revenue (Based on Fund Financial Statements) Revenue for General Government functions (General Fund) totaled $24,942,107 in fiscal year 2003, an increase of 2.1 % over fiscal year 2002. The amount of revenue from various sources, percent of total, and the increase or decrease from last year in dollars and as a percentage are shown in the following tabulation: The most substantial increase in the revenue categories above in actual dollars is in `Licenses & Permits', which amounted to $601,339. Payroll tax increased $428,029 or about 4.3 percent, while business license collections increased $155,624 or 4.8 percent over last year. In fiscal year 1993, $6.5 million was received in payroll tax revenues, while fiscal year 2003 revenue was $10.3 million, an average growth rate of 4.8 percent. Payroll tax revenue rate of growth was 3.5 percent for a more recent five-year period, fiscal 1998 to fiscal 2003. More recent payroll tax revenue growth rate has been approximately 73 percent of that of the 10 -year historical average. Insurance premium tax collections decreased 1.1 percent or $39,630 last year. In fiscal year 1992, $2.28 million was received, and in fiscal year 1999, the revenue hit $3.36 million, giving an average compounded growth rate of 5.7 percent a year. While insurance premium tax revenue was $3.36 million in 1999, it subsequently hit a 7 -year low in 2000 at $2.97 million. In fiscal years 2001 and 2002, the insurance premium tax sustained positive growth but declined 1.1 percent in fiscal 2003. The average growth rate for the insurance premium tax over the past 5 years has stayed slightly ahead of inflation at 3.2 percent. While overall, `License and Permits' revenue dollars grew the most, the `Interest' category decreased the most dramatically as a percentage of change, 22.8 percent or $50,127. The interest revenue decrease was caused primarily by the steady decline in interest rates over the past several years as investments continue to mature. General Fund Expenditures (Based on Fund Financial Statements) Expenditures for General Fund functions totaled $22,060,238, an increase of 4.1% over fiscal year 2002. Increases and decreases in levels of expenditures by major functions compared to the preceding year are shown in the following tabulation: Increase (Decrease) From FY 2002 FY 2003 Percent Dollar Revenue Sources: Amount of Total Amount Percent Taxes $ 5,022,069 20.14% $ 15,531 -0.3% Licenses and permits 17,900,739 71.77% 601,339 3.5% Charges for services 652,791 2.62% (5,035) (0.8)% Grants 591,652 2.37% (73,962) (11.1)% Interest 170,061 0.68% (50,127) (22.8)% Miscellaneous 604,795 2.42% 18,250 3.1 % TOTAL REVENUE $24,942,107 100.0%QS 2.1% The most substantial increase in the revenue categories above in actual dollars is in `Licenses & Permits', which amounted to $601,339. Payroll tax increased $428,029 or about 4.3 percent, while business license collections increased $155,624 or 4.8 percent over last year. In fiscal year 1993, $6.5 million was received in payroll tax revenues, while fiscal year 2003 revenue was $10.3 million, an average growth rate of 4.8 percent. Payroll tax revenue rate of growth was 3.5 percent for a more recent five-year period, fiscal 1998 to fiscal 2003. More recent payroll tax revenue growth rate has been approximately 73 percent of that of the 10 -year historical average. Insurance premium tax collections decreased 1.1 percent or $39,630 last year. In fiscal year 1992, $2.28 million was received, and in fiscal year 1999, the revenue hit $3.36 million, giving an average compounded growth rate of 5.7 percent a year. While insurance premium tax revenue was $3.36 million in 1999, it subsequently hit a 7 -year low in 2000 at $2.97 million. In fiscal years 2001 and 2002, the insurance premium tax sustained positive growth but declined 1.1 percent in fiscal 2003. The average growth rate for the insurance premium tax over the past 5 years has stayed slightly ahead of inflation at 3.2 percent. While overall, `License and Permits' revenue dollars grew the most, the `Interest' category decreased the most dramatically as a percentage of change, 22.8 percent or $50,127. The interest revenue decrease was caused primarily by the steady decline in interest rates over the past several years as investments continue to mature. General Fund Expenditures (Based on Fund Financial Statements) Expenditures for General Fund functions totaled $22,060,238, an increase of 4.1% over fiscal year 2002. Increases and decreases in levels of expenditures by major functions compared to the preceding year are shown in the following tabulation: -5- Increase (Decrease) From FY 2002 FY 2003 Percent Dollar Expenditures: Amount of Total Amount Percent General government $ 3,943,031 17.9% $ 496,623 14.4% Public safety 11,277,297 51.1% 201,145 1.8% Public service 5,218,896 23.7% (234,922) (4.3)% Recreation 975,361 4.4% 78,301 8.7% Other 645,653 2.9% 324,743 101.2% TOTAL EXPENDITURES $22.060.238 100.0% 86 8 0 4.1% -5- Expenditures grew 4.1 percent or $865,890 between fiscal year 2002 and fiscal year 2003, as compared to the increase in spending between fiscal year 2001 and fiscal year 2002, of $1,567,361 or 8.0 percent. The fiscal year 1995 expenditure per capita was $595 and changed to $728 and $806 in fiscal year 2000 and fiscal year 2002, respectively. Per capita expenditures have increased on average 4.5 percent annually since fiscal year 1995. Fiscal year 2003 General Fund combined expenditures and transfers out increased $9 per citizen from the fiscal year 2002 amount of $921. The fiscal year 2003 budget process played a significant role in identifying spending trends, and that process should be carried over into fiscal year 2004. The fiscal year 2003 expenditures more accurately reflect all costs associated with the departments that benefit from the expenditure. The single largest net change was in `General Government' for $496,623. The majority of the change, or nearly 77 percent, was caused by increased economic development -related projects spending ($177,420), River Heritage Museum funding assistance ($50,000) and a payment to settle a long-term land acquisition suit near the Kentucky Oaks Mall ($153,650). The second most significant change was in the 'Other' category for $324,743 or 101.2% over fiscal year 2002. Nearly all of the change in this category ($282,204) was due to a change in the way we present the property taxes collected for the Paducah Junior College (PJC). In past years, PJC property tax revenues and related expenditures were not included in the City's General Fund. Starting in fiscal year 2003, PJC revenues and related expenditures are included in the General Fund because the PJC Board does not have taxing authority so the City is required to set PJC levy. The next largest expenditure change was for `Public Service', a $234,922 or 4.3% decrease over last year. Public Service expenditures are made up of Public Works, Engineering and Floodwall operational costs. The entire Public Service category decrease is attributed to the Public Works Department. Most of the decrease is associated with salary slippage and reduced capital outlays for building improvements in Public Works as compared to the prior year. ECONOMIC CONDITION The City continues to be actively involved in promoting economic development since new developmental job growth is necessary to ensure the continued stability of the City's tax base. Economic indicators and trends reflect that the area's economy has slowed in recent years but is expected to continue to grow over the near- term. Area employment was down slightly from the prior 12 -month period and was 33,468, a 3.2% decrease. The June 30, 2003, unemployment rate was 5.9% (McCracken County), slightly better than the federal rate. The number of active electric and water meters was nearly the same as the prior year. The number of residential construction permits obtained was 231 units of single and multi -family dwellings, up 15% and valued at $9.8 million. The value of commercial construction permits was $35.9 million, down 16.5% from the prior year. CASH MANAGEMENT Idle cash in the City's various funds, except for pension funds, is invested for terms ranging from overnight to 23 months to maturity depending upon liquidity needs. Independent money managers handle Police and Firefighters' Pension Funds. City deposits/investments are protected by FDIC insurance and pledged U.S Government securities. The amount of interest earned in fiscal year 2003 in the General Fund was $170,601, on rates varying from 1.50% to 4.46%. I i I.y;16u EMU" old oleo 1 In recent years, attention has been focused on safety in the workplace. Working with the Kentucky League of Cities (KLC) has produced numerous enhancements in worker safety. The City has selected various insurance coverage to mitigate potential risk, with premiums costing more than $905,300 and $799,000 in fiscal year 2003 and fiscal year 2002, respectively, for general liability, public officials liability, auto, law enforcement and workers compensation. IN PENSION FUND MANAGEMENT The City of Paducah employees are covered by one of three retirement systems: (1) Police and Firefighters' Pension Fund (PFPF); (2) County Employees' Retirement System (CERS); and (3) Appointive Employees' Pension Fund (AEPF). The PFPF is a single -employer contributory defined benefit plan established by local ordinance under State Statutes. Members contribute 8% of their gross earnings. The investments of this fund are managed by a six - member board of trustees, which utilizes BB&T as money managers. Monthly reports are received and monthly meetings are held with the money managers to review investment progress and strategy. In the past year, the PFPF had a net asset decrease of $921,497 with net assets valued at $9,460,720 on June 30, 2003. There were 7 active members and 99 retirees and/or beneficiaries in this fund as of June 30, 2003. The most recent actuarial report prepared for the PFPF was as of July 1, 2003. The CERS is a multiple employer cost sharing defined benefit plan administered by Kentucky Retirement System. Effective August 1, 1988, all but 21 active police and firefighters opted to transfer from the present plan to the County Employees Retirement System. Non -hazardous duty employees contribute 5% while hazardous duty employees contributed 7% until August 1, 1998. Hazardous duty employees contribute 8% effective August 1, 1998, due to a change in state pension law. The City contributed 6.34% for non -hazardous and 16.28% for hazardous duty employees in fiscal year 2003. The AEPF is a single -employer contributory defined benefit plan created by local ordinance under State Statute. While there are no active members in the plan, there are 15 retirees and/or beneficiaries receiving benefits from the fund as of June 30, 2003. Retirees are former non -hazardous duty municipal employees who retired prior to the statewide CERS plan. Funding was formerly provided by a special ad valorem tax, with any shortfall to be covered by a transfer from the City's General Fund. The AEPF had a net asset decrease of $16,899 in fiscal year 2003, with net assets valued as of June 30, 2003, of $327,374. SPECIAL REVENUE FUNDS Special revenue funds (Nonmajor Governmental Funds) included in this report are the Municipal Aid Program, Emergency Communication Service Fund, Court Awards Fund, and various Federal and State Grants. Revenues accounted for in these funds are restricted to specific purposes. PROPRIETARY FUNDS The City maintains eight proprietary funds which are: Solid Waste, Wastewater/Stormwater, Civic Center, Telecommunication Information System Authority (TISA) (Business -type Activities); and Fleet Maintenance, Fleet Lease Trust, Insurance and Health Insurance Funds (Internal Service Funds). In fiscal year 1990, the Solid Waste Fund and the Wastewater/Stormwater Fund were reclassified from General Government and established as proprietary funds. The City's fleet operation was broken out as a proprietary fund in fiscal year 1992 in order to more accurately reflect the true cost of the City's vehicle and equipment fleet maintenance program. The Civic Center's operation was converted into a proprietary fund in fiscal year 1993. In fiscal year 1999, the City set up two new funds called Fleet Lease Trust and Health Insurance Funds, in order to more accurately monitor the City's fleet lease program and health, dental and flexible benefits programs, respectively. All these changes were made to better account for the cost of operations. The Wastewater/Stormwater Fund will hopefully phase out in fiscal year 2004, as accounts are settled with the Paducah -McCracken County Joint Sewer Authority (JSA). This agency has taken over the planning, financing, operation and maintenance of all county and city sewer systems. 1 I Do 3MIT41-9210 D] This fund is used to account for payment of general obligation indebtedness, which includes debt associated with the Paducah Public Improvement Corporation and the Fifth Third Bank lease for fire department -7- equipment, which will be fully paid in fiscal year 2004. In fiscal year 1992, a $5.0 general obligations bond was added to the City's debt obligations, but was subsequently paid off entirely in 1997. A few of the more significant projects funded by the proceeds of this bond included the Downtown Riverfront Redevelopment Project ($1.5 million), Noble Park Pool and recreation facility building renovation ($1.33 million), Senior Citizen Center renovation ($416,600) and Annex renovation which houses the Emergency 911 Command Center ($214,100). Lease/debt payments were fully funded by the General Fund. In fiscal year 2001, since the Debt Service Fund is funding -dependent upon the General Fund, $591,900 in excess funds was transferred to the General Fund. In fiscal year 2003, another $200,000 in funds were transferred from the Debt Service Fund to the General Fund. The total cash outlay requirements for debt service retirement; principal and interest, in fiscal year 2003 were $807,807. INDEPENDENT AUDIT Kentucky Revised Statute 91 A-040 requires an annual audit of each fund of the City by an auditor of public accounts or a certified public accountant. The independent certified public accounting firm of Williams, Williams & Lentz, LLP has conducted this audit and their opinion has been included in this report. The City is also subject to the Single Audit Act Amendments of 1996 reporting requirements. The Single Audit Report is included within this report. CERTIFICATE OF ACHIEVEMENT The Government Finance Officers Association (GFOA) of the United States and Canada awarded a Certificate of Achievement for Excellence in Financial Reporting for fiscal year ended June 30, 2002. This was the twelfth year for Paducah to receive this prestigious award. In order to be awarded a Certificate of Achievement for Excellence in Financial Reporting, the City published an easily readable and efficiently organized comprehensive annual financial report, the contents of which conform to program standards. The report satisfied both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement for Excellence in Financial Reporting is valid for a period of one year only. We believe our current report continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another certificate. ACKNOWLEDGMENTS The preparation of this report on a timely basis could not be accomplished without the efficient and dedicated services of the entire staff of the Finance Department. We wish to express our appreciation to all members of the Finance Department who assisted and contributed to its preparation, and special thanks to Williams, Williams & Lentz, LLP. We also thank the Mayor and City Commission for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. ;Refully submitted, ajn W. Perkins, CPA Finance Director/Treasurer -8- In Mayor Mayor Pro tem Commissioner Commissioner Commissioner Personnel Finance Police Chief Fire Chief City Engineer Planning Parks Services Inspections Public Works Information Services City Clerk CITY OF PADUCAH, KENTUCKY PRINCIPAL OFFICIALS BOARD OF COMMISSIONERS CITY MANAGER James Zumwalt -10- William F. Paxton Gerry Montgomery Buz Smith Robert Coleman David Guess Herschel Dungey Jonathan Perkins, C.P.A. Randy Bratton Redell Benton Richard Murphy Thomas Barnett Mark Thompson Joel Scarbrough Bob Freudenthal Greg Mueller Tammy Brock Certificate of Achievement for Excellence in Financial Reporting Presented to City of Paducah, Kentucky For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2002 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. E AGOFp,r 5 �-" 4 'a" . Q�a E E� 7NF9 W UNITED STATES 1ytn R "A CORYORATN President s NIN n S]ERI,�s CMICA6t *1'Wr 4-eo� Executive Director CITY OF PADUCAH, KENTUCKY FINANCIAL SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 WILLIAMS, WILLIAMS & LENTZ, LLP CERTIFIED PUBLIC ACCOUNTANTS 601 JEFFERSON - P.O. BOX 2500 PADucAH, KENTucKY 42002-2500 J. RICHARD WALKER TELEPHONE JERRY G. SEVERNS AREA CODE 270 ROBERT R. ROBERTSON 443-3643 C. SUZETTE CRONCH ANNETTE T. RYAN MICHAEL F. KARNES MARK A. THOMAS Independent Auditor's Report ROGER G. HARRIS J. DAVID BAILEY, III G. LEON WILLIAMS H. WILLIAM LENTZ Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky We have audited the accompanying financial statements of the governmental activities, business -type activities, discretely presented component units, major funds, and the aggregate remaining fund information of the City of Paducah, Kentucky (the City), as of and for the year ended June 30, 2003, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City of Paducah, Kentucky's management. Our responsibility is to express an opinion on these basic financial statements based on our audit. We did not audit the financial statements of the following component units: Paducah Water Works, Forest Hills Village, Inc., Paducah Power System, and Transit Authority of the City of Paducah, which represent 80 percent and 96 percent, respectively, of the assets and revenues of the Component Units column. Those financial statements were audited by other auditors whose reports have been furnished to us, and our opinion on the basic financial statements, insofar as it relates to the amounts included for Paducah Water Works, Forest Hills Village, Inc., Paducah Power System, and Transit Authority of the City of Paducah, discretely presented component units, is based on the reports of the other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, business -type activities, discretely presented component units, major funds, and the aggregate remaining fund information of the City of Paducah, Kentucky as of June 30, 2003, and the respective changes in financial position and cash flows, where applicable, thereof for the year ended in conformity with accounting principles generally accepted in the United States of America. As described in Note 1, the City implemented a new financial reporting model, as required by the provisions of GASB Statement No. 34, Basic Financial Statements—and Management's Discussion and Analysis for State and Local Governments, as of July 1, 2002. -12- In accordance with Government Auditing Standards, we have also issued our report dated October 6, 2003, on our consideration of the City's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. The Management's Discussion and Analysis, Pension Trust Fund Schedules, and budgetary comparison information on pages 14 through 24 and 71 through 79, are not a required part of the basic financial statements but are supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the City of Paducah, Kentucky's basic financial statements. The introductory section, the supplementary information section as listed in the table of contents, including the schedule of expenditures of federal awards, which is required by the U.S. Office of Management and Budget Circular A-133, Audits of State, Local Governments, and Non -Profit Organizations, and statistical tables are presented for purposes of additional analysis and are not a required part of the basic financial statements. The supplementary information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section and statistical section have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. October 6, 2003 -13- CITY OF PADUCAH, KENTUCKY REQUIRED SUPPLEMENTARY INFORMATION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 CITY OF PADUCAH, KENTUCKY MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 3 0, 2003 The City of Paducah ("City") offers Management's Discussion and Analysis to provide a narrative overview and analysis of City financial activities for fiscal year ended June 30, 2003. To fully understand the entire scope of the City's financial activities, this information should be read in conjunction with the letter of transmittal (pages 1-8) and the basic financial statements (pages 25-70) provided in this document. The City implemented Government Accounting Standards Board Statement 34, Basic Financial Statements— and Management's Discussion and Analysis for State and Local Governments, for the first time this year. I. Financial Highlights • Assets exceeded liabilities by $36.8 million at the close of the 2002-2003 fiscal year. Of this amount, $3.1 million (unrestricted net assets) may be used to meet City government's ongoing obligations to citizens and creditors. • Total net assets increased $821,602. • At fiscal year end, City governmental funds reported a combined ending fund balance of $10.3 million. Approximately 59% of this total amount, $6.1 million, is unreserved and available for spending at the City's discretion. Of the $6.1 million, $1.1 million is in various special funds, which are earmarked for specific purposes. • At the end of the current fiscal year, unreserved general fund balance was $4.9 million, nearly 20% of total general fund expenditures and transfers out. II. Overview of Financial Statements This discussion and analysis serves as an introduction to the City's basic financial statements, which consist of four components: 1) government -wide financial statements, 2) fund financial statements, 3) component unit financial statements, and 4) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements. A. Government -Wide Financial Statements Government -wide financial statements are designed to provide readers with a broad overview of City finances in a manner similar to private -sector business. The Statement of Net Assets presents information on all City assets and liabilities, with the difference between assets and liabilities reported as net assets. Monitoring increases and/or decreases in net assets over time may serve as a useful indicator of whether the financial position of the City is improving, stagnating, or deteriorating. The Statement of Activities presents information showing how the City's net assets changed during the fiscal year. All net asset changes are reported as soon as the underlying event giving rise to the change occurs regardless of the timing of related cash flows. Revenues and expenses are reported in the Statement of Activities for some items that will only result in cash flows in the future (e.g., uncollected taxes and earned but unused vacation leave). Both of the government -wide financial statements distinguish City functions that are primarily supported by taxes and intergovernmental revenues (governmental activities) from other City functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). City governmental activities include general government, public safety, public service, park and recreation, planning and development, and interest on long-term debt. Business -type activities of the City include Solid Waste, Civic Center and Telecommunication System Authority (TISA). -14- Government -wide financial statements include not only the City (the primary government), but also a legally separate Paducah Water Works, Paducah Power System and other authorities (component units) for which the City is financially accountable. Financial information for the component units is reported separately from the financial information presented for the primary government itself. The government -wide financial statements can be found on pages 25-28 of this report. B. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over segregated resources for specific activities or objectives. The City of Paducah, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. City funds can be divided into three categories: 1) Governmental Funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. Unlike government -wide financial statements, however, governmental fund financial statements focus on current sources and uses of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. This information may be useful in evaluating a city's near- term financing requirements. The City maintains thirteen (13) individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General, General Capital Improvements, and Downtown Capital Improvements Funds, all of which are considered to be major funds. Data from the other ten (10) funds are combined into a single, aggregated presentation. Individual fund data for each of these non -major governmental funds is provided in the form of combining statements elsewhere in this report. Readers may better understand the long-term impact of the City's near-term financing decisions by comparing the narrow -focus governmental funds financial statements with governmental activities in the government -wide financial statements. Exhibit 4 (page 31) and Exhibit 6 (pages 34-35) provide a reconciliation to ease comparison between the fund financial statements and the government -wide statements. The basic governmental fund financial statements can be found on pages 25-35 of this report. 2) Proprietary Funds. The City maintains two types of proprietary funds: a. Enterprise Funds. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements and are used to account for operations: • That are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user charges; or Where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. The City uses four enterprise funds to account for Solid Waste, Civic Center, TISA and Wastewater operations, as well as certain component units that provide electric, water, public transit, and golf course services. TISA and Civic Center receive subsidy from the General Fund. (Continued) -15- The City's component unit enterprises include the Paducah Water Works, Paducah Power System, Paducah Transit Authority, Forest Hills, and Edwin J. Paxton Park Golf Course, which provide water, electric, light and power systems, public transportation, City owned housing, and a public golf course. These component units, each of which has their own board of directors, are also enterprise funds. b. Internal Service Funds are used to accumulate and allocate costs internally among the City's various functions. The City uses internal service funds to account for fleet services, fleet replacement, risk management (insurance) and employee health programs. Internal Service Funds have been included within governmental activities in the government -wide financial statements because these funds predominantly benefit governmental functions versus business -type functions. Proprietary funds provide the same kind of information as government -wide financial statements, but in greater detail. Individual data for the nonmajor proprietary funds is presented in the form of combining statements on pages 84-86 of this report. Individual data for the internal service funds is likewise presented in the form of combining statements on pages 87-89 of this report. 3) Fiduciary Funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government and are not reflected in government -wide financial statements because those resources are not available to support City programs. Individual data for the City's five (5) fiduciary funds (Appointive Employees' Pension, Police and Firefighters' Retirement, Oak Grove Cemetery Trust, Rinkleff Estate and Agency) are presented in the form of combining statements on pages 90-94 of this report. C. Notes to the Financial Statements The notes provide additional information that is essential to fully understanding data provided in the government -wide and fund financial statements. Notes to the financial statements can be found on pages 46-70 of this report. D. Other Information In addition to basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning City funding of its obligation to provide pension benefits to its employees and budgetary comparison schedules for the general and major special revenue funds. The combining statements referred to earlier in connection with nonmajor governmental funds, nonmajor proprietary funds, internal service funds and fiduciary funds are presented immediately following the required supplementary information on pensions and budgetary comparisons. Combining fund statements and schedules can be found on pages 80-94 of this report. III. Government -Wide Financial Analysis As noted earlier, net assets may serve over time as a useful indicator of the City's financial position. City assets exceeded liabilities by $36.8 million as of June 30, 2003. The largest portion of the City's net assets (80%) reflects its investment in capital assets (i.e., land, buildings, machinery, equipment and infrastructure) less outstanding related debt used to acquire those assets. The City uses these capital assets to provide service to citizens and as a result, these assets are not available for future spending. The City's capital assets investment is reported net of related debt, but the resources to pay this debt must be provided from other sources since the capital assets cannot be used to liquidate the liabilities. (Continued) 510 An additional portion of City net assets (12%) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets ($3.1 million) may be used to meet the City's ongoing obligations to citizens and creditors. As of June 30, 2003, the City reports positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental and business -type activities. With the first year of implementation of GASB Statement 34, the City is not presenting comparative columns in the various comparisons and analyses. Comparative analyses will be provided in future years when prior year information is available. City of Paducah, Kentucky Net Assets June 30, 2003 A. Analysis of the City's Operations The following table provides a summary of the City's operations for the year ended June 30, 2003. The City first implemented GASB Statement 34, Basic Financial Statements — and Management Discussion and Analysis —for State and Local Governments in 2003. Therefore, comparative data is not presented. Governmental activities increased the City's net assets by $889,621, accounting for all of the increase in net assets. Business -type activities decreased the City's net assets by $68,019. The following table provides a summary of the City's operations for the year ended June 30, 2003. (Continued) -17- Governmental Business -Type Activities Activities Total Current assets $19,306,855 $1,970,437 $21,277,292 Capital assets 32,412,164 1,425,753 33,837,917 Total assets 51,719,019 3,396,190 55,115,209 Long-term liabilities 9,979,680 18,671 9,998,351 Other liabilities 7,915,025 386,666 8,301,691 Total liabilities 17,894,705 405,337 18,300,042 Net assets: Invested in capital assets, net of related debt 27,955,839 1,425,753 29,381,592 Restricted 4,297,355 - 4,297,355 Unrestricted 1,571,120 1,565,100 3,136,220 TOTAL NET ASSETS33,824,314 2 990 3 $36,815,167 A. Analysis of the City's Operations The following table provides a summary of the City's operations for the year ended June 30, 2003. The City first implemented GASB Statement 34, Basic Financial Statements — and Management Discussion and Analysis —for State and Local Governments in 2003. Therefore, comparative data is not presented. Governmental activities increased the City's net assets by $889,621, accounting for all of the increase in net assets. Business -type activities decreased the City's net assets by $68,019. The following table provides a summary of the City's operations for the year ended June 30, 2003. (Continued) -17- City of Paducah, Kentucky Changes in Net Assets For the Year Ended June 30, 2003 Governmental Business -Type Revenues: Activities Activities Total Program revenues: Charges for services $ 2,370,110 $3,413,172 $ 5,783,282 Operating grants/contributions 4,176,548 - 4,176,548 Capital grants/contributions 2,213,757 3,666 2,217,423 General revenues: Property taxes 3,893,211 - 3,893,211 Franchise tax 298,251 - 298,251 Telecommunications tax (E911) 751,802 - 751,802 Insurance premium tax 3,580,964 - 3,580,964 Vehicle tax 492,077 - 492,077 Bank tax 169,668 - 169,668 Business licenses 3,404,338 - 3,404,338 Employee earnings 10,301,231 - 10,301,231 Other taxes 181,266 - 181,266 Intergovernmental revenues 836,132 - 836,132 Unrestricted investment earnings 325,811 39,530 365,341 Gain on sales of capital assets 125,714 24,238 149,952 Total revenues 33,120,880 3,480,606 36,601,486 Expenses: General government 7,397,233 - 7,397,233 Public safety 12,964,120 - 12,964,120 Public service 7,376,791 - 7,376,791 Park and recreation 975,362 - 975,362 Planning and development 3,108,192 - 3,108,192 Interest on long-term debt 428,227 - 428,227 Solid waste - 3,359,731 3,359,731 Civic Center - 46,509 46,509 TISA - 123,719 123,719 Total expenses 32,249,925 3,529,959 35,779,884 Increase (decrease) in net assets before transfers 870,955 (49,353) 821,602 Transfers 18,666 (18,666) - Increase (decrease) in net assets 889,621 (68,019) 821,602 Net assets - July 1, 2002 32,934,693 3,058,872 35,993,565 NET ASSETS - JUNE 30, 200333.824.314 2 990 8 3 36.815.167 (Continued) -18- B. Governmental Activities $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Governmental Activities Expenses and Program Revenues a� a C7 0 to Governmental Activities Revenue by Source Intergovernmental revenues 3% Other Taxes Charges for services 1% 7% Interest Income 1% Vehicle Tax 1% IOperating grants/contributions 13% Capital grants/contributions 7% Occupation Licenses 52% Property taxes 13% Telecommunication Tax (E911) 2% (Continued) -19- C. Business -Type Activities Business -type activities decreased the City's net assets by $68,019, in contrast to the positive gain in net assets for Governmental Activities for the year. Business -Type Activities Expenses and Revenues 4,000,000 — 3,500,000 3,000,000 ■ Expenses 2,500,000 ■ Revenues 2,000,000 1,500,000 1,000,000 500,000 0 Solid Waste Civic Center TISA Capital grants/contributions 0% Business -Type Activities Revenue by Source Interest hicane 1% Gain on sale of capital assets transfers 0% Charges for services 99% 6►IIM (Continued) IV. Financial Analysis of the City's Funds A. Governmental Funds The focus of the City's governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in determining the City's financing requirements. Unreserved fund balance serves as a useful measure of the City's net resources available for spending at the end of the fiscal year. At the end of the fiscal year, the City governmental funds reported combined ending fund balances of $10.3 million. Approximately 59% of this total amount, $6.1 million, is unreserved fund balance, which is available for spending at the government's discretion. Of the $6.1 million, $1.1 million is in various special funds, which are restricted to specific purposes including grant programs and road paving programs. The remainder of fund balance is reserved to indicate it is not available for new spending because it has already been committed to liquidate contracts and purchase orders of the prior period for $4.2 million. Governmental Activities Ending Fund Balances Unreserved fund balance Special restricted use 48.1% 10.5% Contract and purchase order liquidation 41.4% The general fund is the chief operating fund of the City. At the end of the 2002-2003 fiscal year, the general fund unreserved fund balance was $4.9 million. City ordinance requires that an amount not less than 12.5% of the General Fund's budgeted expenditures remain undesignated in the fund balance, or $3.1 million, which leave $1.8 million as truly unreserved. As a measure of general fund liquidity, readers may compare both unreserved fund balance and total fund balance to total general fund expenditures. Unreserved General Fund fund balance represents approximately 20% of expenditures and transfers out ($24.7 million). The General Fund fund balance increased by $484 thousand during the 2002-2003 fiscal year and was the result of decreased expenditures due to a number of unfilled vacancies or `salary slippage'. The General Capital Improvements Fund had a fund balance of $583,589 all of which is reserved because it has already been committed to liquidate contracts and purchase orders of the prior period. The General Capital Improvements fund balance decreased $297 thousand. The Downtown Capital Improvements Fund had a fund balance of $3 million all of which is reserved because it has already been committed to the Luther F. Carson Four River Center for the Performing Arts. The Downtown Capital Improvements fund balance decreased $330 thousand. D. Proprietary Funds The City's proprietary funds provide the same information found in the government -wide financial statements, but in more detail. (Continued) IPAM Unrestricted net assets of the respective proprietary funds are: Solidwaste $1,621,057 Wastewater - Civic Center 13,973 TISA 26,000 Combined net asset growth for the four funds was $28 thousand broken down as follows: Solid Waste $70 thousand, Civic Center ($15 thousand), and TISA ($27 thousand). Other factors concerning the proprietary enterprise funds have been addressed in the discussion of City business - type activities. V. General Fund Budgetary Highlights Differences between the original budget and the final amended budget resulted in a $1,020,235 decrease in appropriations and can be briefly summarized as follows: Department General administration Finance Planning Human rights Human resources Inspection Information systems Police Fire Public works Engineering services Recreation Annronriations Increase Decrease $ 156,155 $ 53,865 4,670 4,035 32,315 66,890 47,745 272,925 84,205 559,215 100,090 24,405 Transfers out were also increased $351,215. The net decrease to appropriations and transfers out was $669,020 for the year. Since expenditures were less than budgetary estimates, fund balance was reduced _ less than expected. VI. Capital Asset and Debt Administration A. Capital Assets The City's investment in capital assets for governmental and business -type activities as of June 30, 2003, is $33.8 million (net of accumulated depreciation). This investment in capital assets includes land, buildings and system, improvements, machinery and equipment, park facilities, roads, highways, and bridges, and construction in progress. Capital improvements are included in each department budget until improvements are completed. At the end of the fiscal year, completed projects are capitalized in the `Government -wide Statements'. During fiscal year 2003, projects and equipment expenditures totaled nearly $5.5 million. The largest capital -type projects, in terms of dollars in fiscal year 2003, were for the completion of the Convention Center ($921,170), Police mobile data terminals ($748,760), followed by the City's Geographic Information System or GIS ($437,909), the third phase of the downtown Streetscape project ($375,219), the first phase of Pecan Drive Upgrade project ($282,503), the completion of the downtown Convenience Center ($255,087), and another construction phase completed at the River Heritage Museum ($187,734). (Continued) -22- In the upcoming years, several street, economic development, quality of life and drainage projects will continue and are estimated to cost several million dollars. Capital improvement projects such as the Luther F. Carson Four Rivers Center for the Performing Arts parking lot and related infrastructure, the continuing airport expansion, police and recreational facility improvements, continued neighborhood revitalization, and street and sidewalk rehabilitation are among the projects to be addressed. City of Paducah, Kentucky Capital Assets (Net of Accumulated Depreciation) June 30, 2003 TOTALS 28.035.664 1 42 7 329.461.417 Additional information on City capital assets can be found in Note 3 in the notes to financial statements on pages 58-59. B. Long -Term Debt At year end, the City had $10,622,533 in outstanding bonds, accrued compensated absences and capital leases, compared to $10,955,290 at June 30, 2002 with maturities extending through 2026. During the year, the City's total debt decreased by $332,757 or of 3%, as shown in the following table: Governmental Activities General Obligation Bonds: 2003 2002 Convention and Arts Center $ 9,075,000 $ 8,850,000 General Fund accrued compensated absences 1,646,236 1,692,709 Capital lease — fire equipment 234,054 79,824 TOTALS 10.955.290 10.622.533 In June 2001, a $9.29 million general obligation bond was added to the City's debt obligation to finance construction of the Luther F. Carson Four Rivers Center for the Performing Arts (approximately $3.0 million) and the expansion of the Julian Carroll Convention Center (approximately $6.0 million). These bonds are required to be fully paid within 25 years from the date of issue and are backed by the full faith and credit of the City. While the City issued these bonds, 50% of the principal amount of the bonds is being issued on behalf of the County of McCracken, Kentucky. McCracken County has issued the City a general obligation note in a principal amount equal to 50% of the principal amount of the bonds. The City's legal debt limit under § 158 of the Kentucky Constitution is 10% of total assessed value of taxable property in Paducah; therefore, the debt limit is $155,879,607. The City's latest bond rating by Moody is A2. The City has a low amount of general obligation debt, which explains our large legal debt margin. (Continued) -23- Governmental Business -Type Activities Activities Total Land $ 5,084,335 $ 65,908 $ 5,150,243 Construction in progress 2,988,191 - 2,988,191 Buildings and improvements 3,096,982 183,855 3,280,837 Infrastructure 14,242,704 - 14,242,704 Equipment 1,032,988 376,358 1,409,346 Furnishings and fixtures 5,687 - 5,687 Vehicles 1,584,777 799,632 2,384,409 TOTALS 28.035.664 1 42 7 329.461.417 Additional information on City capital assets can be found in Note 3 in the notes to financial statements on pages 58-59. B. Long -Term Debt At year end, the City had $10,622,533 in outstanding bonds, accrued compensated absences and capital leases, compared to $10,955,290 at June 30, 2002 with maturities extending through 2026. During the year, the City's total debt decreased by $332,757 or of 3%, as shown in the following table: Governmental Activities General Obligation Bonds: 2003 2002 Convention and Arts Center $ 9,075,000 $ 8,850,000 General Fund accrued compensated absences 1,646,236 1,692,709 Capital lease — fire equipment 234,054 79,824 TOTALS 10.955.290 10.622.533 In June 2001, a $9.29 million general obligation bond was added to the City's debt obligation to finance construction of the Luther F. Carson Four Rivers Center for the Performing Arts (approximately $3.0 million) and the expansion of the Julian Carroll Convention Center (approximately $6.0 million). These bonds are required to be fully paid within 25 years from the date of issue and are backed by the full faith and credit of the City. While the City issued these bonds, 50% of the principal amount of the bonds is being issued on behalf of the County of McCracken, Kentucky. McCracken County has issued the City a general obligation note in a principal amount equal to 50% of the principal amount of the bonds. The City's legal debt limit under § 158 of the Kentucky Constitution is 10% of total assessed value of taxable property in Paducah; therefore, the debt limit is $155,879,607. The City's latest bond rating by Moody is A2. The City has a low amount of general obligation debt, which explains our large legal debt margin. (Continued) -23- The City of Paducah, Kentucky, issues and incurs debt in order to fund capital improvement projects, purchase major capital equipment and facilities, and respond to other special funding needs. Less than 3.5% of the General Fund budget is expended for debt service, and thus has minimal impact on current and future operations. Additional information on the City's Long-term debt can be found in Note 3 in the notes to financial statements on pages 60-63. VII. Economic Factors and Next Year's Budgets and Rates A. General Comments. Paducah experienced a slow down in economic growth due to the national economic slow down in fiscal year 2003. In spite of the national slowdown, Paducah has continued to experience retail growth in the Kentucky Oaks Mall area and the City's Southside. The downtown area continues to be enhanced with the addition of new retail establishments, further expanding the property tax value base as well as the payroll tax base. Downtown will be further enhanced with the opening of the Luther F. Carson Four Rivers Center for the Performing Arts (FRC). The FRC is scheduled to open in early 2004 at a cost in excess of $35 million. The State of Kentucky contributed $20 million toward the project, with the balance of the cost funded locally by government, tourism taxes and private donations. B. Unemployment Rate. The unemployment rate for the City of Paducah (McCracken County) as of June 2003 was 5.9%. This rate compares favorably to state and federal unemployment rates, 5.9% and 6.4%, respectively. C. Inflationary Trends. Inflationary trends in the City compare favorably to state and national trends. D. Annexation Policy. The City's major long-term concern is revenue for capital projects. Incentive investments in annexation and economic development should enable revenue to increase over the next 5-8 years. Paducah will continue to pursue its annexation efforts as these efforts will insure long-term financial stability for the City in terms of increased property taxes, payroll taxes, and business gross receipts fees through further commercial, industrial, and residential development. City policy will continue to provide annexation incentives that should pay for themselves in the long-term and serve as incentive investments in future revenues to offset the cost of providing services to the newly annexed areas. The policy of balanced and controlled growth will be one of the City's greatest challenges in the next five to ten years. E. Strategic Fleet Acquisition Plan. The City's effort to limit expenditure growth and seek cost savings opportunities assists our effort to insure that funds are available for future capital projects. Paducah implemented the Strategic Fleet Acquisition Plan fiscal year 1998-1999 in an effort to systematically review the City's fleet of vehicles. This plan allows the City to make long-range plans for replacing vehicles at the optimal time to avoid high maintenance costs and take advantage of a higher resale value. F. Enterprise Zone. Since its inception, the Paducah Enterprise Zone Program has produced 321 qualified businesses, which have pledged expenditures of $88.9 million in addition to creating 320 - targeted jobs. All the above factors, in addition to current and future needs of the City, were considered when the 2003-2004 Budget for the City of Paducah was prepared. The beginning general fund balance for fiscal year 2003-2004 is $4,925,982. The City has estimated an ending fund balance of $3,200,000, or 12% of projected general fund expenditures. At the present time, the City is in good financial condition and no tax increase is planned for fiscal year 2003-2004. VIII. Requests for Information This financial report is designed to provide a general financial overview for those interested in the City of Paducah government finances. Questions or requests for additional financial information may be addressed to Jonathan Perkins, Finance Director, City of Paducah, 500 South 5th Street, Paducah, KY 42003. -24- CITY OF PADUCAH, KENTUCKY BASIC FINANCIAL STATEMENTS GOVERNMENT -WIDE FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 THIS PAGE INTENTIONALLY LEFT BLANK ASSETS Current Assets: Cash and cash equivalents Beneficial interest in investments held by Community Foundation Investments Receivables, net: Note Accounts Grants Interest Property tax Other Due from other governments Internal balances Inventories Prepaid expenses Other current assets Total current assets Noncurrent Assets: Investments, restricted Investments, unrestricted Notes receivable Net capital assets Restricted assets Other assets Total noncurrent assets Total assets Exhibit 1 CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS JUNE 30, 2003 Primary Government Governmental Business -type Component 12,795 5,945,622 1,632,926 7,578,548 4,003,411 110,000 - 110,000 - 542,662 5,300 547,962 2,381,756 470,786 - 470,786 303,110 42,905 5,469 48,374 3,571 4,158,143 - 4,158,143 619,570 - - - 1,233,032 - - - 84,475 95,930 (95,930) - - 151,426 - 151,426 2,163,009 8,765 - 8,765 53,015 - - - 720,462 19,306,855 1,970,437 21,277,292 15,368,524 - - - 5,660,235 - - - 150,000 4,376,500 - 4,376,500 - 28,035,664 1,425,753 29,461,417 87,426,186 - - - 69,111 - - - 151,528 32,412,164 1,425,753 33,837,917 93,457,060 51,719,019 3,396,190 55,115,209 108,825,584 See accompanying notes to the basic financial statements. -25- LIABILITIES Current Liabilities: Voucher and accounts payable Accrued payroll and payroll taxes Due to other taxing agencies Deferred revenue Accrued compensated absences Accrued interest Prepaid grants Notes payable due within one year Revenue bonds due within one year Public improvement bonds payable - current Other current liabilities Total current liabilities Primary Government 27,955,839 1,425,753 29,381,592 Governmental Business -type 1,359,680 Component Activities Activities Total Units $ 2,042,789 $ 320,232 $ 2,363,021 $ 2,817,509 614,489 20,272 634,761 417,215 110,628 - 110,628 - 4,504,265 - 4,504,265 1,329,802 333,029 46,162 379,191 176,349 - - - 176,534 - - - 58,410 79,825 - 79,825 88,298 230,000 - 230,000 835,000 - - - 330,000 - - - 1,864,616 7,915,025 386,666 8,301,691 8,093,733 Noncurrent Liabilities: 27,955,839 1,425,753 29,381,592 76,200,366 Accrued compensated absences 1,359,680 18,671 1,378,351 112,793 Obligation under capital lease - - - 2,367 Revenue bonds payable 8,620,000 - 8,620,000 4,389,737 Public improvement bonds payable - - - 5,433,508 Public improvement loans payable - - - 353,207 Total noncurrent liabilities 9,979,680 18,671 9,998,351 10,291,612 Total liabilities 17,894,705 405,337 18,300,042 18,385,345 NET ASSETS Invested in capital assets, net of related debt 27,955,839 1,425,753 29,381,592 76,200,366 Restricted for: Program purposes 713,766 - 713,766 - Youth programs - - - 6,003 Capital projects 3,583,589 - 3,583,589 1,807,186 Art collection - - - 28,443 Unrestricted 1,571,120 1,565,100 3,136,220 12,398,241 TOTAL NET ASSETS $33,824,314 $ 2,990,853 $36,815,167 $90,440,239 -26- CITY OF PADUCAH, KENTUCKY STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2003 FUNCTIONS/PROGRAMS Primary Government: Governmental activities: General government Public safety Public service Parks and recreation Planning and development Interest on long-term debt Total governmental activities (See Note 1) Business -type activities: Solid waste Civic Center TISA Total business -type activities TOTAL PRIMARY GOVERNMENT Component Units: Authorities: Governmental activities: Other authorities Business -type activities: Paducah Water Works Paducah Power System Other authorities Universities and colleges: Exhibit 2 $ 113,059 $ - $ 69,725 $ - 5,696,370 5,953,642 - 458,669 37,969,395 38,416,177 - - 5,273,523 3,681,597 1,395,604 1,570,565 Paducah Junior College 1,659,437 349,631 318,045 - TOTAL COMPONENT UNITS $50,711,784 $48,401,047 $1,783,374 $2,029,234 General revenues: Taxes and licenses: Property taxes, levied for general purposes Franchise tax Telecommunications tax Insurance premium tax Vehicle tax Bank tax Business licenses Employee earnings Othertaxes Intergovernmental revenue Unrestricted investment earnings Gain on sale of capital assets Miscellaneous Transfers Total general revenues and transfers Change in net assets Net assets - beginning NET ASSETS - ENDING See accompanying notes to the basic financial statements. -27- Program Revenues Operating Capital Charges for Grants and Grants and Expenses Services Contributions Contributions $ 7,396,882 $ 1,445,383 $ 1,628 $ 120,000 12,964,120 94,386 663,027 911,952 7,376,791 683,119 1,079,537 976,155 975,362 131,355 10,314 - 3,108,192 15,867 2,422,042 205,650 428,578 - - - 32,249,925 2,370,110 4,176,548 2,213,757 3,359,731 3,298,964 - - 46,509 20,825 - - 123,719 93,383 - 3,666 3,529,959 3,413,172 - 3,666 $35,779,884 $ 5,783,282 $4,176,548 $2,217,423 $ 113,059 $ - $ 69,725 $ - 5,696,370 5,953,642 - 458,669 37,969,395 38,416,177 - - 5,273,523 3,681,597 1,395,604 1,570,565 Paducah Junior College 1,659,437 349,631 318,045 - TOTAL COMPONENT UNITS $50,711,784 $48,401,047 $1,783,374 $2,029,234 General revenues: Taxes and licenses: Property taxes, levied for general purposes Franchise tax Telecommunications tax Insurance premium tax Vehicle tax Bank tax Business licenses Employee earnings Othertaxes Intergovernmental revenue Unrestricted investment earnings Gain on sale of capital assets Miscellaneous Transfers Total general revenues and transfers Change in net assets Net assets - beginning NET ASSETS - ENDING See accompanying notes to the basic financial statements. -27- Net (Expense) Revenue and Changes in Net Assets Primary Government - Governmental Business -type Component Activities Activities Total Units $ (5,829,871) $ - $ (5,829,871) $ - (11,294,755) - (11,294,755) - (4,637,980) - (4,637,980) - (833,693) - (833,693) - (464,633) - (464,633) - (428,578) - (428,578) - (23,489,510) - (23,489,510) - - (60,767) (60,767) - - (25,684) (25,684) - - (26,670) (26,670) - - (113,121) (113,121) - (23,489,510) (113,121) (23,602,631) - (43,334) - - - 715,941 - - - 446,782 - - - 1,374,243 - - - (991,761) - - - 1,501,871 3,893,211 - 3,893,211 739,192 298,251 - 298,251 - 751,802 - 751,802 - - 3,580,964 - 3,580,964 - 492,077 - 492,077 - 169,668 - 169,668 - 3,404,338 3,404,338 - 10,301,231 10,301,231 - 181,266 - 181,266 - 836,132 - 836,132 102,650 325,811 39,530 365,341 306,781 125,714 24,238 149,952 - - - - 63,835 18,666 (18,666) - - 24,379,131 45,102 24,424,233 1,212,458 889,621 (68,019) 821,602 2,714,329 32,934,693 3,058,872 35,993,565 87,725,910 $ 33,824,314 $ 2,990,853 $ 36,815,167 $ 90,440,239 -28- CITY OF PADUCAH, KENTUCKY BASIC FINANCIAL STATEMENTS FUND FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 309 2003 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF PADUCAH, KENTUCKY BALANCESHEET GOVERNMENTAL FUNDS JUNE 30, 2003 ASSETS Cash and cash equivalents Investments Accounts receivable: Accounts Grants Interest Property taxes (net of allowances for uncollectibles) Prepaid expenses Due from other funds TOTAL ASSETS LIABILITIES AND FUND BALANCES Liabilities: Voucher and accounts payable Accrued payroll and payroll taxes Due to other funds Due to component units Deferred revenue Accrued compensated absences Total liabilities Fund Balances: Reserved for: Program purposes Capital improvements Unreserved: General Fund Special Revenue Funds Debt Service Fund Total fund balances TOTAL LIABILITIES AND FUND BALANCES See accompanying notes to the basic financial statements. -29- General 4,575,860 84,550 71,356 36,600 3,934,540 436,574 $10,328,815 $ 609,681 571,141 110,628 3,800,336 311,047 5,402,833 4,925,982 4,925,982 $10,328,815 Exhibit 3 General Downtown Capital Capital Improvements Improvements $1,121,203 $3,000,000 105,158 - - 189,173 292,842 - 1,062 - $1,520,265 $3,189,173 $ 426,340 $ - 2,586 189,173 507,750 - 936,676 189,173 583,589 3,000,000 583,589 3,000,000 $1,520,265 $3,189,173 Nonmajor Total Governmental Governmental Funds Funds $1,744,135 $ 7,054,673 525,503 5,206,521 65,320 339,043 106,588 470,786 1,270 38,932 - 3,934,540 8,765 8,765 U,4J1,J)81 $ 1 /,469,834 $ 359,561 $ 1,395,582 36,503 607,644 67,394 259,153 - 110,628 166,816 4,474,902 - - 311,047 630,274 7,158,956 695,213 695,213 - 3,583,589 - 4,925,982 1,080,043 1,080,043 "" 1,IS11,3U/ 1U,33U,2S/2S $2,451,581 $ 17,489,834 -30- CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO STATEMENT OF NET ASSETS JUNE 30, 2003 Total fund balance - total governmental funds Amounts reported for governmental activities in the Statement of Net Assets are different because: Delinquent property taxes receivable are not reported in the governmental funds balance sheet since they are not considered "available" revenues. The long-term note receivable is not reported in the governmental funds balance sheet since it is not available to pay current period expenditures. Inventory is not a current financial resource and, therefore, is not reported in the governmental funds balance sheet. Capital assets used in governmental activities are not current financial resources and, therefore, are not reported in the governmental funds balance sheet. This amount includes capital assets of Internal Service Funds. Long-term liabilities are not due and payable in the current period and, therefore, they are not reported in the governmental funds balance sheet. This amount includes Internal Service Funds' non- current liabilities. The long-term liabilities are: Due within one year 309,825 Due within more than one year 9,979,680 Internal service funds are used by management to charge the costs of certain activities, such as insurance and fleet management, to individual funds. The assets and liabilities of the Internal Service Funds (net of amount allocated to business -type activities) not included in other reconciling items are: Current assets 1,854,509 Current liabilities (882,817) Net of amount allocated to business -type activities 95,930 NET ASSETS OF GOVERNMENTAL ACTIVITIES See accompanying notes to the basic financial statements. -31- Exhibit 4 $10,330,878 223,603 4,437,500 18,552 28,035,664 (10,289,505) 1.067.622 $ 33,824,314 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF PADUCAH, KENTUCKY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Revenues: Taxes Licenses Charges for services Intergovernmental Grants Interest Miscellaneous Total revenues Expenditures: Current operations: General government Public safety Public service Parks and recreation Planning and development Other Capital outlay Debt Service: Principal requirement Interest and fiscal requirement Total expenditures Excess revenues over (under) expenditures Other Financing Sources (Uses): Transfers in Transfers out Total other financing sources (uses) Excess revenues and other financing sources over (under) expenditures and other uses Fund balances - beginning of the year, as adjusted Adjustment to beginning fund balance FUND BALANCES - END OF YEAR See accompanying notes to the basic financial statements. -32- Exhibit 5 3,943,031 - - 11,277,297 - - 5,218,896 - - 975,361 - - 645,653 - - - 3,251,808 921,170 22,060,238 3,251,808 921,1-70 2,881,869 General Downtown General Capital Capital Fund Improvements Improvements $ 5,022,069 $ - $ - 17,900,739 - - 652,791 - - - 56,000 189,173 591,652 2,035,476 - 170,061 3,290 119,103 604,795 573,272 - 24,942,107 2,668,038 308,276 3,943,031 - - 11,277,297 - - 5,218,896 - - 975,361 - - 645,653 - - - 3,251,808 921,170 22,060,238 3,251,808 921,1-70 2,881,869 (583,770) (612,894) 281,209 361,407 282,119 (2,678,758) (74,991) - (2,397,549) 286,416 282,119 484,320 (297,354) 4,441,662 880,943 $ 4,925,982 $ 583,589 (330,775) 3,330,775 s i'mu'um Nonmajor Total Governmental Governmental Funds Funds $ 751,802 $ 5,773,871 - 17,900,739 91,035 743,826 941,133 1,186,306 2,273,647 4,900,775 24,340 316,794 625,341 1,803,408 4,707,298 32,625,719 - 3,943,031 1,258,085 12,535,382 776,500 5,995,396 - 975,361 2,204,395 2,204,395 - 645,653 - 4,172,978 379,229 379,229 428,578 428,578 5,046,787 31,280,003 (339,489) 1,345,716 1,149,724 2,074,459 (413,937) (3,167,686) 735,787 (1,093,227) 396,298 252,489 1,526,792 10,180,172 (101,783) (101,783) $1,821,307 $10,330,878 -33- Exhibit 6 CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2003 Net change in fund balances - total governmental funds $ 252,489 Amounts reported for governmental activities in the Statement of Activities are different because: Inventory purchases require the use of current financial resources and, therefore, are reported as expenditures in governmental funds. 26,642 Inventory sales provide current financial resources and are reported as revenues in governmental funds. (55,039) Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount of capital outlays in the current period. 1,907,998 The loss on disposal of capital assets is not recorded in the governmental funds because the assets were recorded as expenditures when purchased. (1,040) Delinquent property taxes receivable are not considered "available" revenues in the governmental funds. 12,405 A contribution of land was received. The value of the land is not reported in the governmental funds. 120,000 Depreciation expense on capital assets is reported in the government -wide statement of activities and changes in net assets but does not require the use of current financial resources. Therefore, depreciation expense is not reported as expenditure in governmental funds. This amount includes Internal Service Funds' depreciation expense of $359,900. (2,336,317) Principal payments of debt require the use of current financial resources and, therefore, are reported as expenditures in governmental funds. However, principal payments of debt do not affect net assets in the government -wide statement of net assets. 274,229 (Continued) -34- CITY OF PADUCAH, KENTUCKY RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2003 Long-term accrued compensated absences do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Internal service funds are used by management to charge the costs of certain activities, such as insurance and fleet management, to individual funds. The net revenue of the Internal Service Funds is reported with governmental activities net of the amount allocated to business -type activities and depreciation expense. These amounts are as follows: Change in net assets $ 245,639 Net of amount allocated to business -type activities 95,930 Depreciation expense 359,900 CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES See accompanying notes to the basic financial statements. -35- Exhibit 6 (Continued) $ (13,215) 701,469 $ 889,621 Exhibit 7 CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS PROPRIETARY FUNDS JUNE 30, 2003 LIABILITIES Current Liabilities: Voucher and accounts payable 104,045 216,187 320,232 647,207 Governmental 20,272 - Business -type Activities Activities ASSETS 46,162 - Nonmajor 21,982 Internal - - Solid Enterprise Deferred revenue Service Current Assets: Waste Funds Totals Funds Cash and cash equivalents $ 166,512 $256,160 $ 422,672 $ 725,943 Investments 1,632,926 - 1,632,926 739,101 Accounts receivable 5,300 - 5,300 - Interest receivable 5,469 - 5,469 256,592 Inventory - - - 132,873 Total current assets 1,810,207 256,160 2,066,367 1,854,509 Noncurrent Assets: Property, plant and equipment, net 1,074,341 351,412 1,425,753 1,491,719 Total assets 2,884,548 607,572 3,492,120 3,346,228 LIABILITIES Current Liabilities: Voucher and accounts payable 104,045 216,187 320,232 647,207 Accrued payroll and payroll taxes 20,272 - 20,272 6,845 Accrued compensation absences 46,162 - 46,162 21,982 Due to other funds - - - 177,420 Deferred revenue - - - 29,363 Total current liabilities 170,479 216,187 386,666 882,817 Noncurrent Liabilities: Accrued compensation absences 18,671 - 18,671 34,087 Total liabilities 189,150 216,187 405,337 916,904 NET ASSETS Invested in capital assets, net of related debt 1,074,341 351,412 1,425,753 Unrestricted 1,621,057 39,973 1,661,030 TOTAL NET ASSETS $2,695,398 $391,385 3,086,783 Reconciliation to government -wide statements of net assets: Adjustment to reflect the consolidation of Internal Service Funds' activities related to Enterprise Funds (95,930) NET ASSETS OF BUSINESS -TYPE ACTIVITIES $2,990,853 See accompanying notes to the basic financial statements. -36- 1,491,719 937,605 $2,429,324 CITY OF PADUCAH, KENTUCKY STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Operating Revenues: Charges for services - internal Charges for services - external Miscellaneous Total operating revenues Operating Expenses: Cost of sales and service Depreciation and amortization Total operating expenses Operating income (loss) Nonoperating Revenues (Expenses): Interest and investment income Gain (loss) on disposal of property and equipment Total nonoperating revenues (expenses) Income (loss) before contributions and operating transfers Other Financing Sources (Uses): Capital contributions Disposal of contributed assets Transfers in Transfers out Total other financing sources (uses) Change in net assets Total net assets - beginning of the year, Exhibit 8 24,238 63,488 04 4<1 (28,666) (28,666) 69,985 24,238 125,714 280 63,768 134,731 (55,740) 42,911 (310,186) 3,666 10,000 13,666 (42,074) as restated 2,625,413 433,459 TOTAL NET ASSETS - END OF YEAR $2,695,398 $391,385 Reconciliation to government -wide statements of net assets: Adjustment to reflect the consolidation of Internal Service Funds' activities related to enterprise funds CHANGE IN NET ASSETS OF BUSINESS -TYPE ACTIVITIES See accompanying notes to the basic financial statements. -37- 3,666 10,000 (28,666) (15,000) 27,911 (95,930) $ (68,019) (63,758) 619,583 555,825 245,639 2,183,685 $2,429,324 Governmental Business -type Activities Activities Nonmajor Internal Solid Enterprise Service Waste Funds Totals Funds $3,283,461 $114,208 $3,397,669 $4,350,871 - - - 375,419 15,503 - 15,503 - 3,298,964 114,208 3,413,172 4,726,290 2,949,109 109,659 3,058,768 4,811,307 314,692 60,569 375,261 359,900 3,263,801 170,228 3,434,029 5,171,207 35,163 (56,020) (20,857) (444,917) 39,250 280 39,530 9,017 24,238 63,488 04 4<1 (28,666) (28,666) 69,985 24,238 125,714 280 63,768 134,731 (55,740) 42,911 (310,186) 3,666 10,000 13,666 (42,074) as restated 2,625,413 433,459 TOTAL NET ASSETS - END OF YEAR $2,695,398 $391,385 Reconciliation to government -wide statements of net assets: Adjustment to reflect the consolidation of Internal Service Funds' activities related to enterprise funds CHANGE IN NET ASSETS OF BUSINESS -TYPE ACTIVITIES See accompanying notes to the basic financial statements. -37- 3,666 10,000 (28,666) (15,000) 27,911 (95,930) $ (68,019) (63,758) 619,583 555,825 245,639 2,183,685 $2,429,324 CITY OF PADUCAH, KENTUCKY STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Cash Flows from Operating Activities: Cash received from customers Payments to suppliers Payments to employees Claims paid Payments to internal service funds Other receipts (payments) Net cash provided (used) by operating activities Cash Flows from Noncapital Financing Activities: Transfers (to) from other funds Cash Flows from Capital and Related Financing Activities: Capital contributions Acquisition and construction of capital assets Proceeds from sale of capital assets Insurance proceeds received Net cash provided (used) by capital and related financing activities Cash Flows from Investing Activities: Proceeds from sale of investment securities Interest on cash and investments Purchase of investments Net cash provided (used) by investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents, July 1, 2002 CASH AND CASH EQUIVALENTS, JUNE 30, 2003 Reconciliation of Operating Income (Loss) to Net Cash Provided by Operating Activities: Operating income (loss) Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation and amortization Change in assets and liabilities: Receivables Prepaid expenses Inventories Accounts payable NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES See accompanying notes to the basic financial statements. -38- Exhibit 9 Governmental Business -type Activities Activities 359,900 Nonmajor (8,441) Internal Solid Enterprise (7,465) Service Waste Funds Totals Funds $3,278,161 $114,208 $3,392,369 $4,613,595 (2,101,074) - (2,101,074) (183,681) (747,137) - (747,137) (200,522) - - - (3,044,151) (179,400) - (179,400) - 12,362 (86,830) (74,468) (914,325) 262,912 27,378 290,290 270,916 (28,666) 10,000 (18,666) 619,583 - 3,666 3,666 - (277,258) (12,778) (290,036) (491,338) 24,238 - 24,238 - - - - 125,714 (253,020) (9,112) (262,132) (365,624) - - - 229,781 39,250 280 39,530 9,320 (1,225,803) - (1,225,803) (739,101) (1,186,553) 280 (1,186,273) (500,000) (1,205,327) 28,546 (1,176,781) 24,875 1,371,839 227,614 1,599,453 701,068 $ 166,512 $256,160 $ 422,672 $ 725,943 $ 35,163 $ (56,020) $ (20,857) $ (444,917) 314,692 60,569 375,261 359,900 (8,441) - (8,441) (112,695) 359 - 359 (7,465) (78,861) 22,829 (56,032) 476,093 $ 262,912 $ 27,378 $ 290,290 $ 270,916 ASSETS Cash and cash equivalents Receivables: Interest Other Investments at fair value Total assets LIABILITIES Voucher and accounts payable Payroll taxes and withholdings payable Due to other funds Deposits held and due to others Total liabilities NET ASSETS Held in trust for pension benefits and other purposes Exhibit 10 CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS FIDUCIARY FUNDS JUNE 30, 2003 Primary Government Component Unit Private- Private - Pension purpose Agency purpose Agency Funds Trusts Funds Trust Fund $ 523,693 $ 3,020 $251,099 $ 270 $30,228 62,251 - - - - 5,552 - - - - 9,197,151 72,476 - 2,178,908 - 9,788,647 75,496 251,099 2,179,178 30,228 553 - - - - 251,099 - 1 - 553 1 $251,099 $9,788,094 $75,495 See accompanying notes to the basic financial statements -39- $2,179,178 30,228 $30,228 CITY OF PADUCAH, KENTUCKY STATEMENT OF CHANGES IN NET ASSETS FIDUCIARY FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Additions: Contributions: Employer Plan members Intergovernmental revenues Total contributions Investment income: Net increase (decrease) in fair value of investments Interest and dividends Net investment income Interfund transfers Total additions Deductions: Benefits Health insurance Administrative expenses Interfund transfers Total deductions Change in net assets Net assets - beginning of the year NET ASSETS - END OF YEAR See accompanying notes to the basic financial statements. -40- Exhibit 11 (93,230) 1,826 Component 315,478 3,865 Unit 222,248 Private- Private - Pension purpose purpose Funds Trusts Trust $ 214,778 $ - $ - 29,981 - - - 2,295 189,871 244,759 2,295 189,871 (93,230) 1,826 - 315,478 3,865 111,667 222,248 5,691 111,667 505,995 - - 973,002 7,986 301,538 1,851,259 - - 22,183 - - 37,956 1,527 188,306 - 13,685 - 1,911,398 15,212 188,306 (938,396) (7,226) 113,232 10,726,490 82,721 2,065,946 $9,788,094 $75,495 $2,179,178 CITY OF PADUCAH, KENTUCKY BASIC FINANCIAL STATEMENTS COMPONENT UNITS FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 309 2003 THIS PAGE INTENTIONALLY LEFT BLANK Exhibit 12 CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS COMPONENT UNITS JUNE 30, 2003 See accompanying notes to the basic financial statements -41- Authorities Nonmajor Nonmajor ASSETS Paducah Paducah Governmental Business -type Water Power Component Component Current Assets: Works System Units Units Cash and cash equivalents $ 1,827,222 $ 371,751 $ 31,543 $1,420,810 Beneficial interest in investments held by Community Foundation - - - 12,795 Investments - - - - Receivables, net: Accounts 311,132 2,065,174 - 450 Grants - - - 303,110 Interest - - - 3,571 Property tax - - - - Other 555,036 569,408 21,678 22,160 Due from other governments - - - - Inventories 374,272 1,762,017 - 26,720 Prepaid expenses - 34,018 - 18,997 Other current assets 720,462 - - - Total current assets 3,788,124 4,802,368 53,221 1,808,613 Noncurrent Assets: Investments, restricted 2,061,256 3,548,979 - 50,000 Investments, unrestricted - - - 150,000 Capital assets: Land - 13,761 - 225,181 Improvements other than buildings - - - 85,569 Buildings - - - 1,709,405 Rolling stock and equipment - - 16,024 3,818,796 Utility plant 50,158,029 60,456,108 - - Vehicles - - - 15,548 Less: accumulated depreciation (19,620,488) (23,388,336) (6,503) (2,375,003) Net capital assets 30,537,541 37,081,533 9,521 3,479,496 Restricted assets 69,111 - - - Other assets - 123,085 - - Total noncurrent assets 32,667,908 40,753,597 9,521 3,679,496 Total assets 36,456,032 45,555,965 62,742 5,488,109 See accompanying notes to the basic financial statements -41- Universities and Colleges Paducah Junior College All Component Unit Totals $ 138,992 $ 3,790,318 - 12,795 4,003,411 4,003,411 5,000 2,381,756 - 303,110 - 3,571 619,570 619,570 64,750 1,233,032 84,475 84,475 - 2,163,009 - 53,015 - 720,462 4,916,198 15,368,524 - 5,660,235 150,000 - 238,942 123,883 209,452 17,594,321 19,303,726 1,355,673 5,190,493 - 110,614,137 - 15,548 (2,755,782) (48,146,112) 16,318,095 87,426,186 - 69,111 28,443 151,528 16,346,538 93,457,060 21,262,736 108,825,584 -42- (Continued) Exhibit 12 (Continued) CITY OF PADUCAH, KENTUCKY STATEMENT OF NET ASSETS COMPONENT UNITS JUNE 30, 2003 Noncurrent Liabilities: Accrued compensated absences - Authorities - 112,793 Obligation under capital lease - Nonmajor Nonmajor LIABILITIES Paducah Paducah Governmental Business -type - Water Power Component Component Current Liabilities: Works System Units Units Voucher and accounts payable $ 192,768 $ 2,497,240 $ 215 $ 59,848 Accrued payroll and payroll taxes - 355,648 975 60,592 Deferred revenues - 1,266,508 - 15,490 Accrued compensated absences - - 783 22,987 Accrued interest - 176,528 - 6 Prepaid grants - - - 58,410 Notes payable due within one year 28,298 - - 60,000 Revenue bonds due within one year 835,000 - - - Public improvement bonds payable - Capital projects - 1,807,186 - current - 330,000 - - Other current liabilities 928,148 862,451 - 74,017 Total current liabilities 1,984,214 5,488,375 1,973 351,350 Noncurrent Liabilities: Accrued compensated absences - - - 112,793 Obligation under capital lease - - - 2,367 Revenue bonds payable 4,389,737 - - - Public improvement bonds payable - 5,433,508 - - Public improvement loan payable 304,207 - 49,000 - Total noncurrent liabilities 4,693,944 5,433,508 49,000 115,160 Total liabilities 6,678,158 10,921,883 50,973 466,510 NET ASSETS Net Assets: Invested in capital assets, net of related debt 25,097,835 31,302,348 9,521 3,472,567 Restricted for: Youth programs - - - 6,003 Capital projects - 1,807,186 - - Art collection - - - - Unrestricted 4,680,039 1,524,548 2,248 1,543,029 TOTAL NET ASSETS $29,777,874 $34,634,082 $ 11,769 $5,021,599 -43- Universities and Colleges All Paducah Component Junior Unit College Totals $ 67,438 $ 2,817,509 - 417,215 47,804 1,329,802 152,579 176,349 - 176,534 - 58,410 - 88,298 - 835,000 - 330,000 - 1,864,616 267,821 8,093,733 - 112,793 - 2,367 - - 4,389,737 - 5,433,508 - 353,207 - 10,291,612 267,821 18,385,345 16,318,095 76,200,366 - 6,003 - 1,807,186 28,443 28,443 4,648,377 12,398,241 $20,994,915 $ 90,440,239 -44- Exhibit 13 CITY OF PADUCAH, KENTUCKY STATEMENT OF ACTIVITIES COMPONENT UNITS FOR THE YEAR ENDED JUNE 30, 2003 Program Revenues FUNCTIONS/PROGRAMS Operating Capital Net Charges for Grants and Grants and (Expenses) Authorities: Expenses Services Contributions Contributions Revenue Governmental activities: Other authorities $ 113,059 $ - Business -type activities: Paducah Water Works 5,696,370 5,953,642 Paducah Power System 37,969,395 38,416,177 Other authorities 5,273,523 3,681,597 Universities and Colleges: Paducah Junior College 1,659,437 349,631 TOTAL COMPONENT UNITS $50,711,784 $48,401,047 General Revenues: Property tax Intergovernmental, not restricted to specific functions/programs Unrestricted investment earnings Miscellaneous general Total general revenues and transfers Change in net assets Net assets at July 1, 2002, as restated NET ASSETS AT JUNE 30, 2003 See accompanying notes to the basic financial statements -45- $ 69,725 $ - $ (43,334) - 458,669 715,941 - - 446,782 1,395,604 1,570,565 1,374,243 318,045 - (991,761) $1,783,374 $2,029,234 1,501,871 739,192 102,650 306,781 2,714,329 87,725,910 $90,440,239 CITY OF PADUCAH, KENTUCKY NOTES TO THE FINANCIAL STATEMENTS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 309 2003 CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 1 - Summary of Significant Accounting Policies: General Statement The City of Paducah (City) complies with generally accepted accounting principles (GAAP). GAAP includes all relevant Governmental Accounting Standards Board (GASB) pronouncements. In the government -wide financial statements and the fund financial statements for the proprietary funds, Financial Accounting Standards Board (FASB) pronouncements and Accounting Principles Board (APB) opinions issued on or before November 30, 1989, have been applied unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB prevails. For enterprise funds, GASB Statement Nos. 20 and 34 provide the City the option of electing to apply FASB pronouncements issued after November 30, 1989. The City has elected not to apply those pronouncements. The accounting and reporting framework and the more significant accounting policies are discussed in subsequent subsections of this Note. For the fiscal year ended June 30, 2003, the City implemented the new financial reporting requirements of GASB Statement No. 34. As a result, an entirely new financial presentation format has been implemented. The financial reporting entity, basis of accounting, and other significant policies employed by the City are summarized as follows: Financial Reporting Entity The City operates under a City Manager form of government. The Board of Commissioners consists of a Mayor and four Commissioners elected at large by the citizens on a non-partisan basis. As required by generally accepted accounting principles, the financial statements of the reporting entity include those of the City of Paducah (the primary government) and its component units. The component units discussed below are included in the City's reporting entity because of the significance of their operational or financial relationships with the City. Blended Component Units The following component units have been presented as blended component units because the component unit's governing body is substantially the same as the governing body of the City, or the component unit provides services almost entirely to the primary government. Paducah Public Improvement Corporation - The Mayor and Commissioners serve as the governing body for the Corporation. Although it is legally separate from the City, the Paducah Public Improvement Corporation is reported as if it were part of the primary government because its sole purpose is to finance long-term debt since the City may not legally obligate itself beyond one year. Police and Firefighters' Retirement Fund - This Retirement Fund was established for the benefit of the police and firemen of the City. It is administered by a Board of Trustees consisting of the Mayor, City Finance Director and representatives of the Police and Fire Departments. The Board is authorized to establish benefit levels and to approve actuarial assumptions used in the determination of contribution levels. Discretely Presented Component Units The component unit column in the basic financial statements includes the financial data of the City's other component units. They are reported in a separate column to emphasize that they are legally separate from the City. The following component units are included in the reporting entity because of their financial relationship with the City. Paducah Water Works - The City of Paducah Water Works Commission is appointed by the Mayor. The rates for user charges and bond issuance authorizations are subject to approval by the City Commission of the City of Paducah. (Continued) -46- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note I - Summary of Significant Accounting Policies: Paducah Power System - The members of the Electric Plant Board are appointed by the Mayor. The system provides a financial benefit to the City through a payment in lieu of taxes. Paducah Mainstreet, Inc. — The governing board consists of sixteen members appointed by the Mayor. Paducah Mainstreet is an organization that provides for the preservation and revitalization of the historic buildings in downtown Paducah, Kentucky. Transit Authority of the City of Paducah - The Transit Authority's governing board is appointed by the Mayor of the City of Paducah. The City is the grantee agency receiving, on behalf of the Transit Authority, its principal revenues. The City also contributes substantially to the operation of the Authority by providing cash subsidies and facilities. Forest Hills Village, Inc. - The Corporation's Board is appointed by the City, and their only purpose is to manage City of Paducah properties known as "Forest Hills Housing Development". The City and Corporation have a lease agreement detailing the terms and conditions of operations. Edwin J. Paxton Park Golf Course — The Paducah Golf Commission is appointed by the Mayor. Paxton Park is a public recreational golf course operating in McCracken County, Kentucky for the enjoyment of the golf community. Paducah Junior College, Incorporated - The Board of Trustees of the junior college are appointed by the Mayor. The College is a part of the University of Kentucky Community College System which is now administered by the Kentucky Community and Technical College System. Under this system, the University of Kentucky receives the monies from student tuition, fees and other related income and provides the financing for the operational budget of the College. A tax levied and collected by the City is a primary revenue source for the College. These funds, as well as gifts and grants made to the College, may be used for the acquisition or improvement of property or to finance programs beyond the level of those normally provided by community colleges in the University of Kentucky system. Complete financial statements of the individual component units can be obtained from their respective administrative offices in the following locations: Paducah Water Works 401 Washington Street Paducah, Kentucky 42003 Paducah Power System 1500 Broadway Paducah, Kentucky 42001 Paducah Mainstreet, Inc. 124 Broadway Paducah, Kentucky 42001 Transit Authority of the City of Paducah 850 Harrison St. Paducah, Kentucky 42001 -47- Forest Hills Village, Inc. 238 Highland Boulevard Paducah, Kentucky 42003 Paducah Golf Commission P.O. Box 7624 Paducah, Kentucky 42002 Paducah Junior College, Incorporated 4810 Blandville Road Paducah, Kentucky 42001 (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 1 - Summary of Significant Accounting Policies: Related Organizations City officials are also responsible for appointing the members of boards of other organizations, but the City's accountability for these organizations does not extend beyond appointing authority. The organizations listed below are notable related organizations which have not been included in the City's report. Paducah Housing Authority — The Paducah Housing Authority (PHA) is a legally separate entity that provides for construction, operation and management of low income housing projects within the City. PHA is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. Joint Sewer Agency — As of July 1, 1999, the assets and liabilities of the Wastewater/Stormwater Fund were transferred to the Paducah -McCracken County Joint Sewer Agency pursuant to a municipal order dated June 29, 1999. The Paducah -McCracken County Joint Sewer Agency is a legally separate entity and is not financially accountable to the City. This organization is not included as a component unit of the City. Basis of Presentation Government -wide Financial Statements The Statement of Net Assets and Statement of Activities display information about the reporting government as a whole. They include all funds of the reporting entity except for fiduciary funds. The statements distinguish between governmental and business -type activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange revenues. Business -type activities are financed in whole or in part by fees charged to external parties for goods or services. Fund Financial Statements Fund financial statements of the reporting entity are organized into funds, each of which is considered to be separate accounting entities. Each fund is accounted for by providing a separate set of self -balancing accounts that constitute its assets, liabilities, fund equity, revenues, and expenditure/expenses. Funds are organized into three major categories: governmental, proprietary, and fiduciary. An emphasis is placed on major funds within the governmental and proprietary categories. A fund is considered major if it is the primary operating fund of the City or meets the following criteria: a. Total assets, liabilities, revenues, or expenditures/expenses of that individual governmental or enterprise fund are at least ten percent of the corresponding total for all funds of that category or type; and b. Total assets, liabilities, revenues, or expenditures/expenses of the individual governmental fund or enterprise fund are at least five percent of the corresponding total for all governmental and enterprise funds combined. The funds of the financial reporting entity are described below: Governmental funds are those funds through which most governmental functions typically are financed. The measurement focus of governmental funds is on the sources, uses and balance of current financial resources. The City has presented the following major governmental funds: (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 1 - Summary of Significant Account Policies: General Fund - To account for resources traditionally associated with governments which are not required to be accounted for in another fund. General Capital Improvements - To account for the acquisition or construction of major capital projects other than those financed by proprietary fund operations and special assessments. Downtown Capital Improvements — To account for the acquisition or construction of major capital facilities related to the development of downtown Paducah. Proprietary funds are accounted for using the economic resources measurement focus and the accrual basis of accounting. The accounting objectives are determinations of net income, financial position and cash flow. All assets and liabilities are included on the Statement of Net Assets. The City has presented the following major proprietary fund: Solid Waste Fund — To account for the provision of refuse services to the residents of the City. Additionally, the City reports the internal service funds which are used to account for the fleet management services, self funded property and casualty self insurance and self funded health and disability insurance provided to departments of the city. Fiduciary funds, which are not included in government -wide statements, include Police and Firefighters' Retirement Fund, Appointive Employees' Pension Fund, two private -purpose trusts, and two agency funds. Measurement Focus and Basis of Accounting Measurement focus is a term used to describe "which" transactions are recorded within the various financial statements. Basis of accounting refers to "when" transactions are recorded regardless of the measurement focus applied. Measurement Focus On the government -wide Statement of Net Assets and the Statement of Activities, both governmental and business -like activities are presented using the economic resources measurement focus as defined in item b. below. In the fund financial statements, the "current financial resources" measurement focus or the "economic resources" measurement focus is used as appropriate: a. All governmental funds utilize a "current financial resources" measurement focus. Only current financial assets and liabilities are generally included on their balance sheets. Their operating statements present sources and uses of available spendable financial resources during a given period. These funds use fund balance as their measure of available spendable financial resources at the end of the period. The proprietary fund utilizes an "economic resources" measurement focus. The accounting objectives of this measurement focus are the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. All assets and liabilities (whether current or noncurrent) associated with their activities are reported. Proprietary fund equity is classified as net assets. c. Agency funds are not involved in the measurement of results of operations; therefore, measurement focus is not applicable to them. (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 1 - Summary of Significant Account Policies: Basis of Accounting In the government -wide Statement of Net Assets and Statement of Activities, both governmental and business -like activities are presented using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. Revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange -like transactions are recognized when the exchange takes place. In the fund financial statements, governmental funds and agency funds are presented on the modified accrual basis of accounting. Under this modified accrual basis of accounting, revenues are recognized when "measurable and available." Measurable means knowing or being able to reasonably estimate the amount. Available means collectible within the current period or within sixty days after year end. Expenditures (including capital outlay) are recorded when the related fund liability is incurred, except for general obligation bond principal and interest which are reported when due. All proprietary funds utilize the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. Those revenues susceptible to accrual are taxes, intergovernmental, employer and employees' contributions to trust funds, interest revenue and charges for services. License and permit revenues are not susceptible to accrual because generally they are not measurable until received in cash. The City reports deferred revenue on its statement of net assets. Deferred revenues arise when potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Deferred revenues also arise when resources are received by the City before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim to the resources, the liability for deferred revenue is removed from the statement of net assets and revenue is recognized. Budgets and Budgetary Accounting The City follows these procedures in establishing the budgetary data reflected in these financial statements: 1. Prior to July, the City Manager submits to the City Commission a proposed operating budget for the fiscal year commencing on July 1. The operating budget includes proposed expenditures and the means of financing those. 2. Public hearings are conducted by the City to obtain taxpayer comments. 3. Prior to July, the budget is legally enacted through passage of an ordinance. 4. The City Manager is authorized to transfer budgeted amounts between department line items; however, any revisions that alter the total expenditures of any department must be approved by the City Commission. 5. Formal budgetary integration is employed as a management control device during the year and the budget is legally adopted. Budget amendments are also legally adopted. 6. The budget is adopted on a basis (budget basis), which differs from generally accepted accounting principles (GAAP basis). (Continued) -50- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 1 - Summary of Significant Accounting Policies: Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the General Fund, Special Revenue Funds, Debt Service Fund, and Capital Projects Funds. In accordance with generally accepted accounting principles (GAAP), encumbrances outstanding at year end are reported as reservations of fund balances since they do not constitute expenditures or liabilities. There are no encumbrances at June 30, 2003. Cash and Investments For the purpose of the Statement of Net Assets, "cash, including time deposits" includes all demand, savings accounts, and certificates of deposit of the City. For the purpose of the proprietary fund Statement of Cash Flows, "cash and cash equivalents" include all demand and savings accounts, and certificates of deposit or short-term investments with an original maturity of three months or less. Investments are reported at fair value which is determined using selected bases. Short-term investments are reported at cost, which approximates fair value. Additional cash and investment disclosures are presented in Note 3. Receivables In the government -wide statements, receivables consist of all revenues earned at year end and not yet received. Major receivable balances for the governmental activities include property taxes, franchise taxes and grant revenue. Business -type activities report utilities and interest earnings as their major receivables. The government -wide statements also include a general obligation note receivable related to the general obligation bonds outstanding as described in Note 3. In the fund financial statements, material receivables in governmental funds include revenue accruals such as franchise tax and grants and other similar intergovernmental revenues since they are usually both measurable and available. Nonexchange transactions collectible but not available are deferred in the fund financial statements in accordance with modified accrual, but not deferred in the government -wide financial statements in accordance with the accrual basis. Interest and investment earnings are recorded when earned only if paid within 60 days since they would be considered both measurable and available. Proprietary fund material receivables consist of all revenues earned at year end and not yet received. Utility accounts receivable and interest earnings compose the majority of proprietary fund receivables. Allowances for uncollectible accounts receivable are based upon historical trends and the periodic aging of accounts receivable. Interfund Receivables and Payables During the course of operations, numerous transactions occur between individual funds that may result in amounts owed between funds. Those related to goods and services type transactions are classified as "due to and from other funds." Short-term interfund loans are reported as "interfund receivables and payables." Long-term interfund loans (noncurrent portion) are reported as "advances from and to other funds." Interfund receivables and payables between funds within governmental activities are eliminated in the Statement of Net Assets. See Note 3 for details of interfund transactions, including receivables and payables at year end. (Continued) -51- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 1 - Summary of Significant Accounting Policies: Inventories Inventories are stated at cost on a first -in, first -out basis. Fixed Assets The accounting treatment over property, plant, and equipment (fixed assets) depends on whether the assets are used in governmental fund operations or proprietary fund operations and whether they are reported in the government -wide or fund financial statements. Government -wide Statement In the government -wide financial statements, fixed assets are accounted for as capital assets. All fixed assets are valued at historical cost, or estimated historical cost if actual is unavailable, except for donated fixed assets which are recorded at their estimated fair value at the date of donation. Estimated historical cost was used to value the majority of the assets acquired prior to June 30, 2003. Assets capitalized have an original cost of $500 or more prior to July I, 1999, and $2,500 or more after July 1, 1999. Prior to July 1, 2002, governmental funds' infrastructure assets were not capitalized. These assets have been valued at estimated historical cost. Depreciation of all exhaustible fixed assets used by propriety funds is charged as an expense against their operations. Accumulated depreciation is reported on proprietary fund balance sheets. Depreciation has been provided over the estimated useful lives using the straight-line method. The estimated useful lives are as follows: Land improvements 10-20 Years Buildings 30-60 Years Building improvements 3- 7 Years Infrastructure 15-20 Years Equipment 5-25 Years Furnishings and fixtures 3-10 Years Vehicles 3- 9 Years Fund Financial Statements In the fund financial statements, fixed assets used in governmental fund operations are accounted for as capital outlay expenditures of the governmental fund upon acquisition. Fixed assets used in proprietary fund operations are accounted for the same as in the government -wide statements. Restricted Assets Certain proceeds of enterprise fund revenue bonds, as well as certain resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited to applicable bond covenants. Compensated Absences Accumulated unpaid vacation, sick pay, and other employee benefit amounts are recorded as long-term debt in the government -wide statements. The current portion of accrued compensated absences is estimated based on historical trends. In the fund financial statements, governmental funds report only the compensated absence liability payable from expendable available financial resources, while the proprietary funds report the liability as it is incurred. (Continued) -52- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 1 - Summary of Significant Accounting Policies: Accumulations for vacation pay are restricted to a maximum of 50 days and provide vesting rights upon completion of six months service. Accumulations for sick pay are restricted to a maximum of 150 days and provide payment to employees or beneficiaries for accumulations in excess of 50 days and up to 120 days upon death or retirement from City service. Long -Term Debt The accounting treatment of long-term debt depends on whether the assets are used in governmental fund operations or proprietary fund operations and whether they are reported in the government -wide or fund financial statements. All long-term debt to be repaid from governmental and business -type resources are reported as liabilities in the government -wide statements. The long-term debt consists primarily of bonds payable and accrued compensated absences. Long-term debt for governmental funds is not reported as liabilities in the fund financial statements. The debt proceeds are reported as other financing sources and payment of principal and interest as expenditures. The accounting for proprietary funds is the same in the fund statements as it is in the government -wide statements. Equity Classifications Government -wide Statements Equity is classified as net assets and displayed in three components: a. Invested in capital assets, net of related debt — Consists of capital assets including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes, or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. b. Restricted net assets — Consists of net assets with constraints placed on the use either by (1) external groups such as creditors, grantors, contributors, or laws or regulations of other governments; or (2) law through constitutional provisions or enabling legislation. c. Unrestricted net assets — All other net assets that do not meet the definition of "restricted" or "invested in capital assets, net of related debt." Fund Statements Governmental fund equity is classified as fund balance. Fund balance is further classified as reserved and unreserved. Proprietary fund equity is classified the same as in the government -wide statements. Revenues, Expenditures, and Expenses Interfund Transactions Quasi -external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. (Continued) -53- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 1 - Summary of Significant Accounting Policies: All other interfund transactions, except quasi -external transactions and reimbursements, are reported as transfers. Nonrecurring or nonroutine permanent transfers of equity are reported as residual equity transfers. All other interfund transfers are reported as operating transfers. General Fund Revenues The City bills and collects its own property taxes. The City elects to use the annual property assessment prepared by McCracken County as its base to apply the property tax rate. According to Kentucky Revised - Statutes, the assessment date for the City must conform to the assessment date of McCracken County, and the annual increase in the property tax levy cannot exceed 4%. City property tax revenues are recorded as a receivable when assessed because the City has an enforceable legal claim to the resources. At this time, the receivable is offset by deferred revenue. Property tax revenues are recognized during the period for which they are levied. The due dates and collection period for all property taxes, exclusive of vehicle taxes, for the fiscal year ended June 30, 2003, are as follows: Description Date Assessment and enforceable lien January 1, 2002 Levy October 8, 2002 Face value amount payment dates I" half by November 1, 2002 2nd half by February 1, 2003 Delinquent date - 10% penalty plus 1/2% per month 15` half - November 30, 2002 2"d half - February 28, 2003 Operating Revenues and Expenses Operating revenues and expenses for proprietary funds are those that result from providing services and producing and delivering goods and/or services. It also includes all revenue and expenses not related to capital and related financing, noncapital financing, or investing activities. Expenditures/Expenses In the government -wide financial statements, expenses are classified by function for both governmental and business -type activities. In the fund financial statements, expenditures are classified as follows: Governmental Funds - by character: Current (further classified by function) Debt Service Capital Outlay Proprietary Fund - by operating and nonoperating In the fund financial statements, governmental funds report expenditures of financial resources. Proprietary funds report expenses relating to use of economic resources. Interfund Transfers Permanent reallocation of resources between funds of the reporting entity are classified as interfund transfers. For the purposes of the Statement of Activities, all interfund transfers between individual governmental funds have been eliminated. (Continued) -54- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 1 - Summary of Significant Accounting Policies: Statement of Cash Flows In September, 1989, the Governmental Accounting Standards Board issued Statement No. 9, Reporting Cash Flows of Proprietary and Nonexpendable Trust Funds and Governmental Entities That Use Proprietary Fund Accounting. The City adopted the provisions of the Statement in its 1991 financial statements. For purposes of the statement of cash flows, the City considers all highly liquid investments with a maturity of three months or less when purchased to be cash equivalents. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make assumptions that affect reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Note 2 - Stewardship, Compliance, and Accountability: By its nature as a local government unit, the City and its component units are subject to various federal, state, and local laws and contractual regulations. An analysis of the City's compliance with significant laws and regulations and demonstration of its stewardship over City resources follows. Fund Accounting Requirements The City complies with all state and local laws and regulations requiring the use of separate funds. Deposits and Investments Laws and Regulations In accordance with state law, all uninsured deposits of municipal funds in financial institutions must be secured with acceptable collateral valued at the lower of market or par. Acceptable collateral includes certain U.S. Government of Government Agency securities, certain State of Kentucky or political subdivision debt obligations, or surety bonds. Investments of the City are limited to the following: a. Direct obligations of the U.S. Government or its agencies or instrumentalities to which the full faith and credit of the U.S. Government is pledged. b. Certificates of deposit or savings accounts that are either insured or secured with acceptable collateral. Revenue Restrictions The City has various restrictions placed over certain revenue sources from state or local requirements. The primary restricted revenue sources include. Revenue Source Kentucky Police Incentive Grant Kentucky Fire Incentive Grant HOME Investment Partnerships Grant Emergency Communication Revenue County Bed Tax Public Safety and Community Policing Grant Kentucky Transportation Cabinet Kentucky Housing Corporation Other Grants -55- Legal Restrictions of Use Salaries Salaries Construction of Low-income Rental Units E-911 Emergency Services Debt Obligations Police Mobile Data Terminal System Street Repairs and Maintenance Facade Loans Grant Program Expenditures (Continued) _. CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 2 - Stewardship, Compliance, and Accountability: For the year ended June 30, 2003, the City complied, in all material respects, with these revenue restrictions. Debt Restrictions and Covenants General Obligation Debt The City has general obligation bonds outstanding at June 30, 2003, in the amount of $8,850,000. In addition to the bonds, the City has a capital lease for fire equipment through the Kentucky Municipal Finance Corporation. Additional long-term debt disclosures are present in Note 3. Other Long -Term Debt The City may not incur any indebtedness that would require payment from resources beyond the current fiscal year revenue without first obtaining voter approval. For the year ended June 30, 2003, the City incurred no such indebtedness. Note 3 — Detail Notes on Transaction Classes/Accounts: The following notes present detail information to support the amounts reported in the basic financial statements for its various assets, liabilities, equity, revenues, and expenditures/expenses. Deposits - Primary Government At year end, the carrying amount of the City's demand deposits was $8,453,265 and the bank balance was $8,672,357. These balances include $261,260 of trust and agency fund cash not included in the government -wide statements. The balances below also include bank certificates of deposit of $8,078,548, including $800,000 of agency fund certificates of deposit not included in the government -wide statements and $7,078,548 of certificates of deposit classified as investments in the financial statements. The bank balance is categorized as follows: - Amount secured by the FDIC, or collateralized with securities held by the City in its name $ 400,000 Amount collateralized with securities held by the pledging institution's agent in the City's name 15,850,905 Amount collateralized with securities held by the pledging financial institution 500,000 TOTAL BANK BALANCE $16,750,905 Investments Kentucky Revised Statutes (KRS 66.480) authorize the City to invest in: 1. Obligations of the U.S. Treasury, agencies, and instrumentalities. Such investments may be accomplished through repurchase agreements reached with national or state banks chartered in Kentucky; 2. Bonds or certificates of indebtedness of the state of Kentucky and of its agencies and instrumentalities; 3. Savings and loan associations insured by the U.S. government; 4. Interest-bearing deposits in national or state banks chartered in Kentucky and insured by an agency of the U.S. government; (Continued) -56- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 3 - Detail Notes on Transaction Classes/Accounts: 5. Deposit accounts with banking institutions; 6. State treasurer investment pool. The Police and Firemen's Retirement Fund is also authorized to invest in real estate mortgage notes, bonds and other interest bearing or dividend paying securities. Investments made by the City, including repurchase agreements, are summarized below. The investments that are represented by specific identifiable investment securities are classified as to credit risk by the three categories described below: Category 1 - Insured or registered, with securities held by the City or its agent in the City's name. Category 2 - Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the City's name. Category 3 - Uninsured and unregistered, with securities held by the counterpart, or by its trust department or agent, but not in the City's name. Investments of the primary government are classified as follows: U.S. government securities Mortgage backed securities Corporate bonds and notes Investment in mutual funds TOTAL INVESTMENTS (excluding $8,078,548 of bank CD's) Category Carrying Fair 1 2 3 Amount Value $2,871,868 $ - $ - $2,871,868 $2,871,868 53,866 - - 53,866 53,866 1.284.546 - - 1.284.546 1.284.546 4.210.280 S- $- 4,210,280 4,210,280 4,559,347 4,559,347 i9j69 627 $8.769,627 The above amounts include $8,469,627 of fiduciary fund investments not included in the government -wide financial statements. Investments of the discretely presented component units are classified as follows: U.S. government securities Corporate bonds and notes Corporate equity stocks Category 1 2 3 $ 539,275 $ - $ - 594,801 - - 1,314,720 2 448 796 Investment in mutual funds and money markets TOTAL INVESTMENTS (excluding $2,962,489 of bank CD's and savings accounts), including $5,660,235 classified as restricted on combined balance sheet -57- Carrying Amount $ 539,275 594,801 1,314,720 2,448,796 6,594,064 Fair Value $ 539,275 594,801 1,314,720 2,448,796 6,594,064 $9,042,860 9 042 860 (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 3 - Detail Notes on Transaction Classes/Accounts: The above amounts include $2,178,908 of fiduciary fund investments not included in the government -wide financial statements. The following methods and assumptions were used by the entities in estimating fair values for financial instruments: Certificates of Deposit - The carrying amounts reported for certificates of deposit approximate their fair value. Investment Securities (including Mortgage -Backed Securities) - Fair values for investment securities are based on quoted market prices. Capital Assets Capital asset activity for the year ended June 30, 2003, was as follows: Balance Balance Governmental Activities: July 1, 2002 Additions Disposals June 30, 2003 Land $ 5,083,637 $ 698 $ - $ 5,084,335 Land improvements 950,000 - - 950,000 Construction -in -progress 2,070,096 918,095 - 2,988,191 Buildings and improvements 13,119,697 - - 13,119,697 Infrastructure 21,414,552 346,183 - 21,760,735 Equipment 5,494,947 763,023 449,966 5,808,004 Furnishings and fixtures 238,585 - 1,300 237,285 Vehicles 6,159,197 506,337 156,982 6,508,552 Totals at historical cost 54,530,711 2,534,336 608,248 56,456,799 Less accumulated depreciation: Land improvements 950,000 - - 950,000 Buildings and improvements 9,820,375 202,340 - 10,022,715 Infrastructure 6,121,404 1,396,627 - 7,518,031 Equipment 5,003,716 220,226 448,926 4,775,016 Furnishings and fixtures 225,784 7,114 1,300 231,598 Vehicles 4,491,988 510,010 78,223 4,923,775 Total accumulated depreciation 26,613,267 2,336,317 528,449 28,421,135 GOVERNMENTAL ACTIVITIES CAPITAL ASSETS, NET 27.917.444 $ 198,01979 799 28,035.664 Business -type Activities: Land $ 65,908 $ - $ - $ 65,908 Buildings and improvements 324,882 - - 324,882 Equipment 2,165,175 12,778 181,818 1,996,135 Vehicles 1,628,240 277,258 - 1,905,498 Totals at historical cost 4.184,205 290,036 181,818 4,292,423 Less accumulated depreciation: Buildings and improvements 131,413 9,614 - 141,027 Equipment 1,645,925 155,670 181,818 1,619,777 Vehicles 895,889 209,977 - 1,105,866 Total accumulated depreciation 2,673,227 375,261 181,818 2,866,670 BUSINESS -TYPE ACTIVITIES CAPITAL ASSETS, NET 1,510 978 &IA25 753 (Continued) -58- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 3 - Detail Notes on Transaction Classes/Accounts: Depreciation expense was charged to governmental activities as follows: General government: General administration Finance Planning Human rights Personnel Inspection Information systems Fleet maintenance Total general government Public safety: Police Fire Grants Emergency 911 Court awards Fleet Lease Trust Total public safety Public service: Public works Engineering Total public service Parks and recreation Planning and development: Infrastructure Grants Total planning and development TOTAL DEPRECIATION EXPENSE — GOVERNMENTAL ACTIVITIES Depreciation expense was charged to business -type activities as follows: Solid waste fund Civic Center TISA Fund TOTAL DEPRECIATION EXPENSE — BUSINESS -TYPE ACTIVITIES -59- $ 82,939 1,917 7,699 862 68 3,501 18,127 12.585 127,698 57,801 163,233 37,725 30,724 23,465 347.315 660,263 81,246 8,185 89,431 53,029 1,396,627 9,269 1,405,896 $ 314,692 8,318 52,251 375 261 (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 3 - Detail Notes on Transaction Classes/Accounts: $1,205,382 Paducah Power System 2,182,549 Paducah Junior College Balance Nonmajor component units 344,518 Balance Discretely Presented July 1, 2002 Additions Disposals June 30, 2003 Component Units: Land $ 1,419,331 $ - $ - $ 1,419,331 Construction -in -progress 456,115 341,648 - 797,763 Buildings and improvements 17,718,204 - - 17,718,204 Equipment 1,258,756 96,917 - 1,355,673 Utility plant 105,644,401 3,545,763 779,360 108,410,804 Nonmajor component units 4,568,669 1,328,204 26,350 5,870,523 Totals at historical cost 131,065,476 5,312,532 805,710 135,572,298 Less accumulated depreciation: Buildings and improvements 2,036,929 467,320 - 2,504,249 Equipment 133,128 118,404 - 251,532 Utility plant 40,528,280 3,387,931 907,386 43,008,825 Nonmajor component units 2,063,338 344,518 26,350 2,381,506 Total accumulated depreciation 44,761,675 4,318,173 933,736 48,146,112 COMPONENT UNIT CAPITAL ASSETS, NET86.303.801_ x__994,359 128 026) _$j7,42_6,1.86 Depreciation expense, charged to functions/programs of discretely presented major component units as follows: Paducah Water Works $1,205,382 Paducah Power System 2,182,549 Paducah Junior College 585,724 Nonmajor component units 344,518 TOTAL DEPRECIATION EXPENSE BY ACTIVITY _S 4 318 173 Accounts Payable Payables in the governmental and proprietary funds are composed of payables to vendors and accrued salaries and benefits. Long -Term Debt The City's long-term debt is segregated between the amounts to be repaid from governmental activities and amounts to be repaid from business -type activities. Governmental Activities As of June 30, 2003, the governmental long-term debt consisted of the following: General obligation bonds: Current portion $ 230,000 Noncurrent portion 8,620,000 TOTAL GENERAL OBLIGATION BOND COSTS &9-85-0 000 (Continued) -60- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 3 - Detail Notes on Transaction Classes/Accounts: Capital lease: Current portion $ 79,825 Noncurrent portion - TOTAL CAPITAL LEASE PAYMENTS 79,825 Accrued compensated absences: Current portion $ 333,029 Noncurrent portion 1,359,680 TOTAL ACCRUED COMPENSATED ABSENCES iLAK2,709 Business -type Activities As of June 30, 2003, the long-term debt payable from proprietary fund resources consisted of the following: Accrued compensated absences: Current portion $ 46,162 Noncurrent portion 18,671 TOTAL ACCRUED COMPENSATED ABSENCES 64 833 Changes in Long -Term Debt The following is a summary of changes in long-term debt for the year ended June 30, 2003: (Continued) -61- Amounts Beginning Ending Due within Type of Debt: Balance Additions Reductions Balance One Year Governmental activities: General obligation bonds: Convention and Arts Center$ 9,075,000 $ - $225,000 $ 8,850,000 $230,000 Capital lease 234,054 - 154,229 79,825 79,825 General fund accrued compensated absences 1,646,236 46,473 - 1,692,709 333,029 TOTAL GENERAL LONG- TERM DEBT 10.955.290 46 473 110,622.534 S642,854 Business -type activities: Accrued compensated absences 59 696 5 137 $ _ S-64 ,833 $ 46,162 (Continued) -61- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 3 - Detail Notes on Transaction Classes/Accounts: Annual Debt Service Requirements General Obligation Bonds The City of Paducah issued general obligation bonds of $9,290,000 in June, 2001, to finance construction of the new Luther F. Carson Four Rivers Center for the Performing Arts and the expansion of the Julian Carroll Convention Center. Interest rates range from 3.5% to 5%. These bonds are required to be fully paid within 25 years from the date of issue and are backed by the full faith and credit of the City. While these bonds are issued by the City, 50% of the principal amount of the bonds was issued on behalf of the County of McCracken, Kentucky which intends to participate on an equal basis with the City in financing the projects and has issued the City a general obligation note in a principal amount equal to 50% of the principal amount of the bonds and bearing interest at the same rates as the City's bonds in order to secure the County's obligations to the City. This note receivable is reflected in the government -wide Statement of Net Assets. In accordance with an Interlocal Cooperation Compact between the City, McCracken County, Kentucky (the County), and the Paducah -McCracken County Tourist and Convention Commission (the Bureau), principal and interest payments on the bonds are being made from an additional 2% transient room tax collected by the County with the remaining payments split evenly between the City, the County, and the Bureau. The annual debt service requirements to maturity, including principal and interest, for general long-term debt as of June 30, 2003, are as follows: TOTALS 8,850,000 5 958 105 Capital Lease On December 20, 1993, the City agreed to lease new fire equipment through the Kentucky Municipal Finance Corporation. All the equipment was acquired prior to June 30, 1996, at a total cost of $1,674,251. The City paid $400,000 of the purchase price, with the remaining $1,274,251 financed with the lease. The lease is classified as a capital lease. Assets under capital leases totaled $1,274,251 at June 30, 2003. The following schedule calculates the net present value of the final minimum lease payment to be made in 2004 under this capital lease: Minimum lease payment for capital lease at June 30, 2003 General Obligation Year Ending Bonds June 30 Principal Interest 2004 $ 230,000 $ 412,150 2005 240,000 404,100 2006 250,000 394,500 2007 260,000 384,500 2008 270,000 374,100 2009-2013 1,525,000 1,691,135 2014-2018 1,910,000 1,310,508 2019-2023 2,410,000 808,612 2024-2026 1,755,000 178,500 TOTALS 8,850,000 5 958 105 Capital Lease On December 20, 1993, the City agreed to lease new fire equipment through the Kentucky Municipal Finance Corporation. All the equipment was acquired prior to June 30, 1996, at a total cost of $1,674,251. The City paid $400,000 of the purchase price, with the remaining $1,274,251 financed with the lease. The lease is classified as a capital lease. Assets under capital leases totaled $1,274,251 at June 30, 2003. The following schedule calculates the net present value of the final minimum lease payment to be made in 2004 under this capital lease: Minimum lease payment for capital lease at June 30, 2003 $81,216 Less: amount representing interest at the City's incremental borrowing rate of interest 1,391 PRESENT VALUE OF MINIMUM LEASE PAYMENT X79,825 (Continued) -62- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 3 - Detail Notes on Transaction Classes/Accounts: Accrued Compensated Absences Compensated absence obligations arise from amounts due to City employees for vested amounts of vacation pay and sick pay which will be payable in the future. Amounts accrued at June 30, 2003, are as follows: Governmental Business -type Interfund Transactions and Balances Interfund transfers during the year ended June 30, 2003, were as follows: Activities Activities Accrued sick leave $ 729,371 $18,435 Accrued vacation leave 843,048 41,791 Applicable payroll taxes 120,290 4,607 Total 1,692,709 64,833 Less current portion 333,029 46,162 LONG-TERM PORTION &IJ5_9 680 18 671 Interfund Transactions and Balances Interfund transfers during the year ended June 30, 2003, were as follows: Transfers are used to (a) move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them and to (b) use unrestricted revenues collected in the general fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. Due To/From Balances Due to/from balances used to cover current operating expenses were as follows as of June 30, 2003: Due From Due To General Fund $436,574 $ - Capital Project Fund - 2,586 Downtown Capital Project Fund - 189,173 Nonmajor Governmental Funds - 67,394 Internal Service Funds - 177,420 Fiduciary Funds - 1 TOTALS $436,574 436 574 (Continued) -63- Interfund Interfund Governmental Funds: Transfers In Transfers Out General Fund $ 281,209 $2,678,758 Capital Project Fund 361,407 74,991 Downtown Capital Project Fund 282,119 - Nonmajor Governmental Funds 1,149,724 413,937 Internal Service Funds 619,583 - Fiduciary Funds: Appointive Employee Pension Fund 75,000 - Police and Firemen's Pension Fund 430,995 - Rinkleff Estate Trust Fund - 13,685 Proprietary Funds: Solid Waste Fund - 28,666 Nonmajor Proprietary Funds 10,000 - TOTALS 3 210 037 3 210 037 Transfers are used to (a) move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them and to (b) use unrestricted revenues collected in the general fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. Due To/From Balances Due to/from balances used to cover current operating expenses were as follows as of June 30, 2003: Due From Due To General Fund $436,574 $ - Capital Project Fund - 2,586 Downtown Capital Project Fund - 189,173 Nonmajor Governmental Funds - 67,394 Internal Service Funds - 177,420 Fiduciary Funds - 1 TOTALS $436,574 436 574 (Continued) -63- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 4 - Pension Plans - City of Paducah: The City provides retirement benefits to its employees through three pension funds. Two of these funds _ are single -employer defined benefit funds and are administered by the City. These funds are Police and Firefighters' Pension Fund (PFPF) and Appointive Employee' Pension Fund (AEPF). The other pension is a multi-employer public employee retirement fund administered by the Kentucky County Employees Retirement System (CERS). The City also participates in two deferred compensation plans. Information regarding these plans follows: Single Employer Defined Benefit Funds Basis of Accounting - The financial statements are prepared using the accrual basis of accounting. Plan member and employer contributions are recognized in the period in which the contributions are due. Benefits and refunds are recognized when due and payable in accordance with the terms of each plan. Funding - The Appointive Employee's Pension Fund Board and the City of Paducah Police and Firefighter's Pension Fund Board are responsible for establishing or amending contribution rates and requirements for their respective plans. Valuation of Investments - Investments are reported at fair value. Investments are composed of securities valued at current market prices. Police and Firefighters' Pension Fund Plan Description: PFPF is a single -employer defined benefit plan. On August 1, 1988, the plan was closed to new entrants and current active duty police and firemen of the City were given a choice of remaining in this plan or transferring into the CERS. Effective August 1, 1988, the PFPF covered 21 active duty members; all other active duty members elected coverage under CERS. PFPF provides retirement, disability and death benefits to plan members and their beneficiaries. These benefits are determined by Kentucky Revised Statutes (KRS) sections 95.851 to 95.884. The plan financial statements are included in this audit report. Contributions: Plan members are required to contribute 8% of their annual covered salary. A member reserve is established for member contributions, less amounts transferred to reserves for retirement and disability and amounts refunded to terminated employees. Components of annual pension cost for PFPF are as follows: (Continued) -64- Year Ended Year Ended Year Ended Component June 30, 2003 June 30, 2002 June 30, 2001 Beginning NPO balance $ - $ - $ - ARC 645,773 806,632 865,026 Pension cost 645,773 806,632 865,026 Less actual contribution 645,773 806,632 865,026 Net change in NPO - - - ENDING NPO BALANCE $ - $ - PERCENTAGE OF PENSION COST CONTRIBUTED 100% 100% 100% (Continued) -64- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 4 - Pension Plans - City of Paducah: Appointive Employees' Pension Fund Plan Description: AEPF is a single -employer defined benefit plan which covers past appointed employees of the City. In 1975, the City froze admission of new entrants into the plan. There are no active participants in the plan at June 30, 2003. The plan financial statements are included in this audit report. Contributions: Since there are only retired employees and beneficiaries receiving benefits, the City expects little or no additional pension obligation. The City has pledged to maintain benefits and the financial soundness of the plan by appropriations from the General Fund, as necessary. Components of annual pension cost for AEPF are as follows: Component Beginning NPO balance ARC Interest on NPO Unfunded ARC adjustment Pension cost Less actual contribution Net change in NPO ENDING NPO BALANCE PERCENTAGE OF PENSION COST CONTRIBUTED Contribution Information Year Ended Year Ended Year Ended June 30, 2003 June 30, 2002 June 30, 2001 $(186 170) $(182,940) $(182 405) 50,112 59,297 62,029 (11,170) (10,976) (10,944) 23,863 23,449 23,380 62,805 71,770 74,465 75,000 75,000 75,000 (12,195) (3,230) 535) 198 365) 186 170) S(182,940) 120% 105% 101% A summary of actuarial assumptions at June 30, 2003, the date of the latest actuarial valuation is as follows: Valuation date Actuarial cost method Amortization method Remaining amortization period Asset valuation method Actuarial assumptions: PFPF 7/1/03 Entry age normal Level dollar closed 29 Years Market value AEPF 7/1/03 Aggregate (1) Level dollar closed 10 Years Market value Investment rate of return 7.75% 6.0% Projected salary increases 4.0% (2) Inflation rates adjustments 2.0% (2) (1) The Aggregate Method does not identify or separately amortize the unfunded actuarial liabilities. (2) The plan has no active participants. The pension cost for each year is determined as an amortization of the unfunded actuarial accrued liability over the lesser of 10 years or the weighted average of expected term of payment of plan benefits. (Continued) -65- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 4 - Pension Plans - City of Paducah: Employer contributions were as follows: Membership Information Membership of each plan consisted of the following at June 30, 2003: PFPF AEPF Active participants PFPF Beneficiaries AEPF Retired participants Year Annual Required Percent Annual Required Percent Ended Contribution ARC Contribution ARC June 30 (ARC) Contributed (ARC) Contributed 2001 $ 865,026 100% $ 62,029 121% 2002 806,632 100 59,297 126 2003 645,773 100 50,112 150 Membership Information Membership of each plan consisted of the following at June 30, 2003: PFPF AEPF Active participants 7 - Beneficiaries 43 9 Retired participants 56 6 TOTAL PARTICIPANTS 106 15 Cost -Sharing Multiple -Employer Defined Benefit Plan County Employees' Retirement System Plan Description: The City is a participant in the County Employees Retirement System (CERS), a cost sharing, multi-employer public employee retirement system. CERS provides retirement, disability, and death benefits to plan members. Retirement benefits may be extended to beneficiaries of plan members under certain circumstances. Cost -of -living adjustments are provided at the discretion of the State legislature. Kentucky Retirement Systems issues a publicly available financial report that includes financial statements and required supplementary information for CERS. That report may be obtained by writing to Kentucky Retirement Systems, Perimeter Park West, 1260 Louisville Road, Frankfort, Kentucky 40601-6124 or by calling 1-502-564-4646. Funding Policy: Hazardous position employees are required to contribute 8% to the plan and nonhazardous position employees are required to contribute 5% of their creditable compensation by State statute. The City is required by the same statute to contribute the remaining amounts necessary to pay benefits when due. For the years ended June 30, 2003, 2002 and 2001, the City contributed 6.34%, 6.41%, and 7.17%, respectively, of each nonhazardous employee's creditable compensation and 16.28%, 16.28%, and 16.78%, respectively, of each hazardous employee's creditable compensation. These actuarially determined rates are set by the Board of Trustees of Kentucky Retirement Systems. The City's contributions to CERS for the years ending June 30, 2003, 2002 and 2001, were $2,104,841, $2,092,620, and $2,101,513, respectively, equal to the required contributions for each year. Note 5 — Fund Equity and Budget Deficits: The following fund had a deficit in net assets at June 30, 2003: Health Insurance Fund Deficit Amount $559,509 No departments that adopted budgets annually had excess expenditures over appropriations for the fiscal year ended June 30, 2003. (Continued) -66- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 6 - Component Unit Long -Term Debt: Long-term debt of the discretely presented component units consists of the following at June 30, 2003: Refunding Revenue Bonds of 1991 - Paducah Water Works The City of Paducah, Kentucky Refunding Bonds, Series of 1991, in the amount of $10,775,000 were issued for the purpose of defeasing certain bonds of the Revenue Refunding Bonds, Series of 1985. During the year ended June 30, 1998, Paducah Water Works refunded a portion ($6,075,000) of the 1991 bond issue by issuing $6,780,000 of 1997 revenue refunding bonds, Series 1997. At June 30, 2003, the total bonds that are considered extinguished under an in -substance defeasance (refund) is $13,140,000. The bonds are secured by a first pledge of the revenues of Paducah Water Works. City bond ordinances require that net revenues, as defined in the ordinances, equal or exceed 130% of the maximum annual debt service. Payment of bonds and related interest is fully guaranteed by the Municipal Investors Assurance Corporation. The following schedule summarizes the debt service requirements for the Refunding Revenue Bonds, Series of 1991: Fiscal Year 2004 2005 2006 2007 2008 2009-2013 Less deferred debit arising from advanced refunding TOTALS Principal $ 835,000 870,000 905,000 950,000 990,000 1,030,000 Interest $ 246,321 209,790 171,510 131,690 89,890 45,835 Total Debt Service $1,081,321 1,079,790 1,076,510 1,081,690 1,079,890 1,075,835 (355,263) - (355,263) 5 224 737 895,036 6 119 773 Note Payable, Kentucky Infrastructure Authority (KIA) - Paducah Water Works In connection with a merger with Reidland Water District, Paducah Water Works assumed a loan from the KIA. Interest rates range from 2.5% to 4.25%, with a .2% annual service fee. The annual requirements to amortize the outstanding debt as of June 30, 2003, are as follows: Year Ending June 30 2004 2005 2006 2007 2008 2009-2018 TOTALS -67- Principal Interest Fee (0.2%) Total $ 28,298 $ 12,885 $ 665 $ 41,848 29,182 12,106 608 41,896 30,066 11,231 550 41,847 30,950 10,329 489 41,768 31,835 9,246 428 41,509 182,174 24,073 1,122 207,369 $332,505 79, $3,862 S4162-37 (Continued) CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 6 — Component Unit Long -Term Debt: Paducah Electric Plant Board 1991 Bond Issue In 1991, bonds amounting to $4,725,000 were issued to make improvements to the Paducah Power sub- station and renovation of the building that houses the System's offices, warehouse and storage. All assets of the System are pledged as collateral to the bond issue. Interest rates range from 6.25% to 6.30%. On November 1, 1998, the Utility issued $3.35 million in special revenue refunding bonds with interest rates between 3.75% and 4.20%. The Utility issued the bonds to advance refund $3.06 million of the outstanding Series 1991 general obligation bonds with a 6.30% interest rate and were secured by all assets of the Utility. The Utility used the net proceeds along with other resources to purchase the U. S. Government Securities. These securities were deposited in an irrevocable trust to provide for all future debt service on the refunded portion of the 1991 Series bonds maturing on or after January 1, 2002. As a result, that portion of the 1991 Series bonds is considered defeased and the Utility has removed the liability from its books. On November 9, 2001, the System issued $3.32 million in special revenue refunding bonds with interest rates between 3.00% and 4.25% and is secured by a first pledge of the net revenues of the System. The System issued the bonds to finance construction of a fiber optic network in the community. The following schedule summarizes the remaining debt service requirements: Bonds payable totaling $5,763,508 are recorded net of $271,492 unamortized bond discount and advance refunding deferred charges. Note 7 - Commitments and Contingencies: Construction Commitment The City has an on-going contract for paving materials, equipment, and labor. As of June 30, 2003, the balance of the contract commitment was $463,436. Escrow Account Securing Note Payable The City has established a $300,000 escrow account which is included in General Fund investments to secure a note payable for the Greater Paducah Economic Development Council (GPEDC) for the construction of a speculation building that is to be built in the McCracken County Information Age Park. The City also signed a loan guarantee agreement in the amount of $221,876 related to another GPEDC note payable, but does not anticipate any required payment. (Continued) -68- Total Debt Fiscal Year Principal Interest Service 2004 $ 330,000 $ 245,908 $ 575,908 2005 345,000 233,058 578,058 2006 355,000 219,607 574,607 2007 370,000 205,758 575,758 2008 385,000 191,117 576,117 2009-2013 2,170,000 707,428 2,877,428 2014-2018 2,080,000 224,515 2,304,515 TOTALS 6 035 000 2 027 391 8,062.391 Bonds payable totaling $5,763,508 are recorded net of $271,492 unamortized bond discount and advance refunding deferred charges. Note 7 - Commitments and Contingencies: Construction Commitment The City has an on-going contract for paving materials, equipment, and labor. As of June 30, 2003, the balance of the contract commitment was $463,436. Escrow Account Securing Note Payable The City has established a $300,000 escrow account which is included in General Fund investments to secure a note payable for the Greater Paducah Economic Development Council (GPEDC) for the construction of a speculation building that is to be built in the McCracken County Information Age Park. The City also signed a loan guarantee agreement in the amount of $221,876 related to another GPEDC note payable, but does not anticipate any required payment. (Continued) -68- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 7 - Commitments and Contingencies: Grant Contingencies Amounts received from grantor agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the government expects such amounts, if any, to be immaterial. Note 8 - Risk Management and Litigation: The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The City obtains coverage from commercial insurance companies to handle the risk of loss. There have been no decreases in insurance coverage from the prior year. There have been no settlements in excess of insurance coverage during the prior three years. An analysis of claims activity is presented below: Current Year Claims and Beginning of Changes in Fiscal Year Estimates Liability 1996- 1997 $ - 1997 - 1998 - 1998-1999 - 1999-2000 - 2000-2001 - 2001-2002 - 2002-2003 - Current Year Claims and Actual Balance at Changes in Claim Fiscal Estimates Payments Year End $ 85,326 $ 85,326 $ - 96,101 96,101 - 26,457 26,457 - 26,455 26,455 - 102,380 102,380 - 2,879 2,879 - 3,277 3,277 - During fiscal year 1999, the City established the Health Insurance Fund (an internal service fund) to account for and finance employee medical costs relating to the City's employee self-insured medical benefit plan that went into effect as of July 1, 1999. The health insurance provides coverage for up to $80,000 for each covered individual. The City purchases commercial insurance (reinsurance) for claims in excess of the coverage provided per individual or in excess of the maximum aggregate limit of $2,000,000. Self-insurance costs are accrued based on claims reported within 90 days of the balance sheet date as well as an estimated liability for claims incurred but not reported. The total accrued liability for self-insurance costs was $332,000 at June 30, 2003. The analysis of claims activity is presented below: Several lawsuits are pending involving citizens' complaints and the City of Paducah. Various allegations have been made seeking damages which the legal counsel of the City, along with its management, have determined to be immaterial to the City's financial position. In addition, the City currently has $153,650 accrued for a settlement agreement with a property owner related to property acquired for road construction. (Continued) -69- Current Year Beginning of Claims and Actual Balance at Fiscal Year Changes in Claim Fiscal Liability Estimates Payments Year End 1999-2000 $ - $1,874,033 $1,874,033 $ - 2000-2001 - 2,636,969 2,351,969 285,000 2001 -2002 285,000 2,601,988 2,601,988 285,000 2002-2003 285,000 3,257,340 3,210,340 332,000 Several lawsuits are pending involving citizens' complaints and the City of Paducah. Various allegations have been made seeking damages which the legal counsel of the City, along with its management, have determined to be immaterial to the City's financial position. In addition, the City currently has $153,650 accrued for a settlement agreement with a property owner related to property acquired for road construction. (Continued) -69- CITY OF PADUCAH, KENTUCKY NOTES TO FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2003 Note 9 - Lease Agreements: The City leases certain property to various lessees under agreements that have various expiration dates through June 30, 2079. Rental revenue received from leased property during 2003 totaled $240,039. The following is a schedule of future minimum rental income from operating leases at June 30, 2003: TOTAL MINIMUM LEASE RECEIPTS 969 476 The City is also leasing land to the Luther F. Carson Four Rivers Center for the Performing Arts (Center) for a primary term of 99 years. No rental revenue is being collected from this lease. The rental for the primary term of the lease is the construction of the performing arts center. After construction of the performing arts center is completed, the Center Board and City Commission intend to place ownership of the building in the hands of the City and to include the building in the 99 year lease to the Center. The building will be deemed the property of the City upon termination of the lease. In December 2003, with the authorization of the City, the Center secured financing of $6.5 million subject to a mortgage against the leasehold and real property on which the performing arts center is located. The City also consented to an assignment of the lease as security for the loan. Note 10- Reclassification of Beginning Fund Balance: A reclassification was made to the following beginning fund balance as follows: June 30, 2002, balance as previously reported Section 8 Housing adjustment JULY 1, 2002, BALANCE AS RESTATED Section 8 Housing $ 255,124 (101,783) A reclassification was made to the following beginning component unit fund balance as follows: Edwin J. Paxton Park Golf Course June 30, 2002, balance as previously reported $ - Balance not reported 485,870 JULY 1, 2002, BALANCE AS RESTATED 1485 870 -70- Lease Income 2004 $211,952 2005 216,963 2006 141,973 2007 61,973 2008 60,623 Future years 275,992 TOTAL MINIMUM LEASE RECEIPTS 969 476 The City is also leasing land to the Luther F. Carson Four Rivers Center for the Performing Arts (Center) for a primary term of 99 years. No rental revenue is being collected from this lease. The rental for the primary term of the lease is the construction of the performing arts center. After construction of the performing arts center is completed, the Center Board and City Commission intend to place ownership of the building in the hands of the City and to include the building in the 99 year lease to the Center. The building will be deemed the property of the City upon termination of the lease. In December 2003, with the authorization of the City, the Center secured financing of $6.5 million subject to a mortgage against the leasehold and real property on which the performing arts center is located. The City also consented to an assignment of the lease as security for the loan. Note 10- Reclassification of Beginning Fund Balance: A reclassification was made to the following beginning fund balance as follows: June 30, 2002, balance as previously reported Section 8 Housing adjustment JULY 1, 2002, BALANCE AS RESTATED Section 8 Housing $ 255,124 (101,783) A reclassification was made to the following beginning component unit fund balance as follows: Edwin J. Paxton Park Golf Course June 30, 2002, balance as previously reported $ - Balance not reported 485,870 JULY 1, 2002, BALANCE AS RESTATED 1485 870 -70- CITY OF PADUCAH, KENTUCKY REQUIRED SUPPLEMENTARY INFORMATION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 Exhibit A-1 CITY OF PADUCAH, KENTUCKY REQUIRED SUPPLEMENTARY INFORMATION PENSION TRUST FUND SCHEDULES Schedules of Funding Progress Appointive Employees' Pension Fund (AEPF) (Using Aggregate Actuarial Method) The Aggregate Cost Method is used for the AEPF; therefore, a schedule of funding progress is not required. -71- Actuarial Actuarial Unfunded Annual UAAL as a Actuarial Value of Accrued AAL Funded Covered Percentage of Valuation Assets Liability (AAL) (UAAL) Ratio Payroll Covered Payroll Date (a) (b) (b -a) (a/b) (c) ((b-a)/c) Police and Firefighters' Pension Fund (PFPF) (Using Entry Age Normal Method) 7/1/2001 $11,346,128 $15,724,236 $4,378,108 72.2% $356,406 1228.40% 7/1/2002 10,382,216 15,550,968 5,168,752 66.8 356,304 1450.66 7/1/2003 9,460,720 15,334,484 5,873,764 61.7 320,782 1831.08 Appointive Employees' Pension Fund (AEPF) (Using Aggregate Actuarial Method) The Aggregate Cost Method is used for the AEPF; therefore, a schedule of funding progress is not required. -71- CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL FUND YEAR ENDED JUNE 30, 2003 Exhibit A-2 Variance with Licenses: Business licenses 3,330,000 3,404,340 3,404,338 Final Budget Employee earnings Budgeted Amounts Actual Positive Comcast fees Original Final Amounts (Negative) Beginning budgetary fund balance $4,116,767 $4,441,662 $ 4,441,662 $ - Resources (inflows): 85,000 109,120 109,120 - Taxes: 3,490,000 3,580,965 3,580,964 (1) Real and personal, 75,000 120,435 120,431 (4) current year 4,033,000 3,907,045 3,903,658 (3,387) Real and personal, 4,000 4,235 4,235 - prior year 122,160 209,655 209,645 (10) Franchise 211,000 280,750 280,734 (16) Bank taxes 185,000 165,190 165,186 (4) In lieu of tax payment 137,500 192,660 139,754 (52,906) Penalty, interest and advertising 33,000 40,885 40,888 3 Paducah Junior College tax collections - 278,810 282,204 3,394 Total taxes 4,721,660 5,074,995 5,022,069 (52,926) Licenses: Business licenses 3,330,000 3,404,340 3,404,338 (2) Employee earnings 10,400,000 10,301,235 10,301,231 (4) Comcast fees 265,000 277,015 277,013 (2) Penalties 57,000 69,065 69,064 (1) Alcoholic beverages 85,000 109,120 109,120 - Insurance premium tax 3,490,000 3,580,965 3,580,964 (1) Building permits 75,000 120,435 120,431 (4) Electrical permits 20,000 33,440 33,437 (3) Zoning change fees 4,000 4,235 4,235 - Miscellaneous building and electrical fees 3,500 910 906 (4) Total licenses 17,729,500 17,900,760 17,900,739 (21) Charges for services: Tax collection fee 120,000 115,780 115,780 - Administrative charge 236,900 236,905 236,904 (1) Base court revenue 168,750 168,755 168,752 (3) Recreation fees 126,000 131,345 131,355 10 Total charges for services 651,650 652,785 652,791 6 (Continued) -72- CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL FUND YEAR ENDED JUNE 30, 2003 Grants: Police State Incentive Fire State Incentive Paducah Housing Authority after school program Police supplemental grants Total grants Interest Other: Property rent and sales Property upkeep and maintenance Miscellaneous Total other Other financing sources: Operating transfers in Amounts available for appropriation Exhibit A-2 (Continued) Variance with 411,805 112,475 nn nnn 419,105 106,020 nn Anr 594,280 607,550 419,127 22 106,023 Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) $ 252,650 $ 266,360 $ 266,362 $ 2 226,300 252,855 252,858 3 23,000 9,775 28,161 18,386 117,800 44,280 44,271 (9) 619,750 573,270 591,652 18,382 286,230 188,455 170,061 (18,394) 411,805 112,475 nn nnn 419,105 106,020 nn Anr 594,280 607,550 419,127 22 106,023 3 79,645 (2,780) 604,795 (2,755) 260,000 282,750 281,209 (1,541) 28,979,837 29,722,227 29,664,978 (57,249) -73- (Continued) CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL FUND YEAR ENDED JUNE 30, 2003 Charges to appropriations (outflows): General government: General administration: Mayor and Commissioners City Manager City Clerk Corporate Counsel Non -departmental Memberships and contingency Alcoholic beverage control Civic beautification Total general administration Finance: Finance administration Accounting and payroll Revenue collection Total finance Planning: Administration Planning Grants Economic development Total planning Human rights Personnel Inspection: Inspection administration Construction Code enforcement Total inspection Information systems Budgeted Amounts Actual Original Final Amounts Exhibit A-2 (Continued) Variance with Final Budget Positive (Negative) $ 162,085 $ 178,775 $ 178,677 $ 98 245,850 243,390 243,189 201 106,365 101,940 101,778 162 220,675 359,030 358,953 77 240,000 300,000 300,000 - 223,800 172,105 22,054 150,051 3,030 2,720 2,715 5 1,201,805 1,357,960 1,207,366 150,594 143,585 145,570 145,587 (17) 292,730 285,140 284,766 374 298,245 252,985 252,714 271 734,560 683,695 683,067 628 179,565 178,095 177,866 229 197,585 196,650 196,634 16 100,165 98,840 98,708 132 318,500 326,900 326,899 1 795,815 800,485 800,107 378 97,980 93,945 93,674 271 215,920 248,235 247,940 295 249,410 189,415 189,229 186 259,640 257,255 256,958 297 249,835 245,325 244,944 381 758,885 691,995 691,131 864 267,735 219,990 219,746 244 -74- (Continued) CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL FUND YEAR ENDED JUNE 30, 2003 Public safety: Police: Police administration Patrol Investigations Total police Fire: Fire administration Suppression Prevention Training Total fire Public service: Public works: Public Works Administration Street maintenance Street lighting Facility maintenance Custodial service Landscape maintenance Summer youth program Total public works Engineering services: Engineering services Flood control Total engineering services Exhibit A-2 (Continued) Variance with 182,340 168,690 168,529 Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) 543,425 $1,092,755 $1,135,580 $ 1,134,522 $ 1,058 4,420,740 4,119,630 4,114,778 4,852 1,151,995 1,137,355 1,137,182 173 6,665,490 6,392,565 6,386,482 6,083 4,432,920 4,424,430 8,490 258,170 246,135 245,668 467 4,415,790 4,398,955 4,394,258 4,697 166,370 144,675 144,428 247 140,815 107,175 106,461 714 4,981,145 4,896,940 4,890,815 6,125 182,340 168,690 168,529 161 2,164,260 1,880,540 1,875,251 5,289 456,370 458,750 458,552 198 543,425 477,030 476,613 417 222,750 186,540 185,816 724 1,321,790 1,182,745 1,181,059 1,686 101,200 78,625 78,610 15 4,992,135 4,432,920 4,424,430 8,490 464,680 430,885 430,844 41 430,465 364,170 363,622 548 895,145 795,055 794,466 589 -75- (Continued) Exhibit A-2 (Continued) CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL FUND YEAR ENDED JUNE 30, 2003 Other: Cable authority 100,000 81,350 81,338 12 Grant match expense - - 254,064 (254,064) Leave expense - - 28,047 (28,047) Intergovernmental expense - - 282,204 (282,204) Miscellaneous 400 - - - Total other 100,400 81,350 645,653 (564,303) Other financing uses: Operating transfers out 2,605,635 2,956,850 2,678,758 278,092 Total charges to appropriations 25,312,875 24,627,805 24,738,996 (111,191) ENDING BUDGETARY FUND BALANCE $3,666,962 $5,094,422 $ 4,925,982 $ (168,440) -76- Variance with Final Budget Budgeted Amounts Actual Positive Recreation: Original Final Amounts (Negative) Recreation administration $ 523,035 $ 508,030 $ 507,569 $ 461 Pools and recreation 477,190 467,790 467,792 (2) Total recreation 1,000,225 975,820 975,361 459 Other: Cable authority 100,000 81,350 81,338 12 Grant match expense - - 254,064 (254,064) Leave expense - - 28,047 (28,047) Intergovernmental expense - - 282,204 (282,204) Miscellaneous 400 - - - Total other 100,400 81,350 645,653 (564,303) Other financing uses: Operating transfers out 2,605,635 2,956,850 2,678,758 278,092 Total charges to appropriations 25,312,875 24,627,805 24,738,996 (111,191) ENDING BUDGETARY FUND BALANCE $3,666,962 $5,094,422 $ 4,925,982 $ (168,440) -76- CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) GENERAL CAPITAL IMPROVEMENTS FUND FOR THE YEAR ENDED JUNE 30, 2003 Budgetary fund balance - July 1, 2002 Resources (inflows): Intergovernmental Grants Interest Miscellaneous Transfers from other funds Amounts available for appropriation Charges to appropriations (outflows): Capital outlays Transfers to other funds Total charges to appropriations BUDGETARY FUND BALANCE, JUNE 30, 2003 Exhibit A-3 Variance with -77- Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) $ 892,431 $ 880,943 $ 880,943 $ - - 56,000 56,000 - 55,000 2,061,730 2,035,476 (26,254) - 3,290 3,290 - - 592,910 573,272 (19,638) 74,000 601,615 361,407 (240,208) 1,021,431 4,196,488 3,910,388 (286,100) 129,000 3,249,250 3,251,808 (2,558) 60,000 77,645 74,991 2,654 189,000 3,326,895 3,326,799 96 $ 832,431 $ 869,593 $ 583,589 $ (286,004) -77- Exhibit A-4 CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE (BUDGETARY BASIS) DOWNTOWN CAPITAL IMPROVEMENTS FUND FOR THE YEAR ENDED JUNE 30, 2003 -78- Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) Budgetary fund balance - July 1, 2002 $3,412,954 $3,330,775 $3,330,775 $ - Resources (inflows): Taxes - 189,175 189,173 (2) Interest 103,800 2,860 119,103 116,243 Transfers from other funds 250,000 282,120 282,119 (1) Amounts available for appropriation 3,766,754 3,804,930 3,921,170 116,240 Charges to appropriations (outflows): Capital outlays 3,500,000 921,170 921,170 - Total charges to appropriations 3,500,000 921,170 921,170 - BUDGETARY FUND BALANCE, JUNE 30, 2003 $ 266,754 $2,883,760 $3,000,000 $ 116,240 -78- Exhibit A-5 CITY OF PADUCAH, KENTUCKY BUDGETARY COMPARISON SCHEDULE NOTE TO RSI FOR THE YEAR ENDED JUNE 30, 2003 Note A - Explanation of Differences Between Budgetary Inflows and Outlflows and GAAP Revenues and Expenditures Sources/inflows of resources: Actual amounts "available for appropriation" from the budgetary comparison schedule Differences - budget to GAAP: The beginning fund balance is a budgetary resource, but is not a current year revenue for financial reporting purposes Transfers from these funds are inflows of budgetary resources, but are not revenues for financial reporting purposes Total revenues as reported on the statement of revenues, expenditures, and changes in fund balances - governmental funds Uses/outflows of resources: Actual amounts "total charges to appropriations" from the budgetary comparison schedule Differences - budget to GAAP: Transfers to other funds are outflows of budgetary resources, but are not expenditures for financial reporting purposes Total expenditures as reported on the statement of revenues, expenditures, and changes in fund balances - governmental funds -79- (2,678,758) (74,991) - $22,060,238 $3,251,808 $ 921,170 General Downtown Capital Capital General Improvements Improvements Fund Fund Fund $29,664,978 $3,910,388 $3,921,170 (4,441,662) (880,943) (3,330,775) (281,209) (361,407) (282,119) $24,942,107 $2,668,038 $ 308,276 $24,738,996 $3,326,799 $ 921,170 (2,678,758) (74,991) - $22,060,238 $3,251,808 $ 921,170 CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION NONMAJOR GOVERNMENTAL FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 COMBINING FINANCIAL STATEMENTS NONMAJOR GOVERNMENTAL FUNDS Special Revenue Funds Municipal Aid Program - to account for revenues and expenditures of Kentucky gas tax refunds. Emergency Communication Service Fund - to account for revenues associated with 911 program. Court Awards Fund - to account for revenues associated with judicial system confiscations. Federal, State, and Local Grants - to account for the grant programs awarded to the City of Paducah from agencies of the Federal Government and the Commonwealth of Kentucky. Debt Service Fund To account for the payment of public project bond principal and interest, public improvement loan principal and interest, and capital lease payments. THIS PAGE INTENTIONALLY LEFT BLANK CITY OF PADUCAH, KENTUCKY COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2003 ASSETS Cash and cash equivalents Investments Accounts receivable: Accounts Grants Interest Prepaid expenses TOTAL ASSETS LIABILITIES AND FUND BALANCES Liabilities: Voucher and accounts payable Accrued payroll and payroll taxes Due to other funds Deferred revenue Total liabilities Fund Balances: Reserved for: Program purposes Unreserved Total fund balances TOTAL LIABILITIES AND FUND BALANCES See auditors report on pages 12-13. Exhibit B-1 Special Revenue $ 56,694 Emergency Court Small CDBG Municipal Communication Awards Grant Grant Aid Program Service Fund Fund Fund Fund $371,001 $153,901 $134,188 $49,531 $110,816 525,503 - - - - - 65,320 - - - - - - 21,267 7,000 1,270 - - - - - 8,765 - - - $897,774 $227,986 $134,188 $70,798 $117,816 $ 56,694 $ 8,616 $ 90,396 $ 624 $ 63,816 - 24,464 - - - - - - 24,439 - - (265) - 43,885 54,000 56,694 32,815 90,396 68,948 117,816 - - - 1,850 - 841,080 195,171 43,792 - - 841,080 195,171 43,792 1,850 - $897,774 $227,986 $134,188 $70,798 $117,816 -80- $ - $ 53,309 $ 17,029 $ - $ 69,077 $ - $ 359,561 - - - 12,039 - 36,503 - - - 3,044 39,911 - 67,394 69,196 - - - - 166,816 - 122,505 17,029 3,044 121,027 - 630,274 146,431 - 353,667 - 193,265 - 695,213 - - - - - 46,051 1,126,094 146,431 - 353,667 - 193,265 46,051 1,821,307 $146,431 $122,505 $370,696 $3,044 $314,292 $46,051 $2,451,581 -81- Debt Service HOPE 3 Home HUD PHA Section Debt Total Nonmajor Grant Grant Revolving Police Eight Service Governmental Fund Fund Grant Fund Grant Fund Housing Fund Funds $146,431 $ 47,228 $370,696 $ - $314,292 $46,051 $1,744,135 - - - - - - 525,503 - - - - - - 65,320 - 75,277 - 3,044 - - 106,588 - - - - - - 1,270 - - - - - - 8,765 $146,431 $122,505 $370,696 $3,044 $314,292 $46,051 $2,451,581 $ - $ 53,309 $ 17,029 $ - $ 69,077 $ - $ 359,561 - - - 12,039 - 36,503 - - - 3,044 39,911 - 67,394 69,196 - - - - 166,816 - 122,505 17,029 3,044 121,027 - 630,274 146,431 - 353,667 - 193,265 - 695,213 - - - - - 46,051 1,126,094 146,431 - 353,667 - 193,265 46,051 1,821,307 $146,431 $122,505 $370,696 $3,044 $314,292 $46,051 $2,451,581 -81- Exhibit B-2 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Adjustment to beginning fund balance - FUND BALANCES - END OF YEAR $841,080 See auditors report on pages 12-13. -82- $ 195,171 $43,792 $ 1,850 $ Special Revenue _. Emergency Court Small CDBG Municipal Communication Awards Grant Grant Revenues: Aid Program Service Fund Fund Fund Fund Taxes $ - $ 751,802 $ - $ - $ - Charges for services - 91,035 - - - Intergovernmental 373,022 - - - - Grants - - - 218,489 93,052 Interest 15,477 3,280 1,742 474 - Miscellaneous 420,670 73,379 15,468 40,275 - Total revenues 809,169 919,496 17,210 259,238 93,052 Expenditures: Current operations: Public safety - 1,150,922 23,095 - - Public service 776,500 - - - - Planning and development - - - 272,522 93,052 Debt Service: Principal requirement - - - - - Interest and fiscal requirement - - - - - Total expenditures 776,500 1,150,922 23,095 272,522 93,052 Excess revenues over (under) expenditures 32,669 (231,426) (5,885) (13,284) - Other Financing Sources (Uses): Transfers in 555,467 89,246 - 15,134 - Transfers out (75,000) - - - - Total other financing sources (uses) 480,467 89,246 - 15,134 - Excess revenues and other financing sources over (under) expenditures and other uses 513,136 (142,180) (5,885) 1,850 - Fund balances - beginning of the year, as adjusted 327,944 337,351 49,677 - - Adjustment to beginning fund balance - FUND BALANCES - END OF YEAR $841,080 See auditors report on pages 12-13. -82- $ 195,171 $43,792 $ 1,850 $ (33,078) - 221,204 - 39,924 (198,673) 396,298 179,509 - 132,463 - 255,124 244,724 1,526,792 - - - - (101,783) - (101,783) $146,431 $ - $353,667 $ - $ 193,265 $ 46,051 $1,821,307 -83- Debt Service HOPE 3 Home HUD PHA Section Debt Total Nonmajor Grant Grant Revolving Police Eight Service Governmental Fund Fund Grant Fund Grant Fund Housing Fund Funds $ - $ - $ - $ - $ - $ - $ 751,802 - - - - - - 91,035 - - - - - 568,111 941,133 - 298,319 - 84,068 1,579,719 - 23273,647 - - 2,556 - 811 - 24,340 - 3,000 70,906 - 15 1,628 625,341 - 301,319 73,462 84,068 1,580,545 569,739 4,707,298 - - - 84,068 - - 1,258,085 - - - - - - 776,500 - 304,633 68,567 - 1,465,621 - 2,204,395 - - - - - 379,229 379,229 - - - - - 428,578 428,578 - 304,633 68,567 84,068 1,465,621 807,807 5,046,787 - (3,314) 4,895 - 114,924 (238,068) (339,489) - 3,314 247,168 - - 239,395 1,149,724 (33,078) - (30,859) - (75,000) (200,000) (413,937) (33,078) 3,314 216,309 - (75,000) 39,395 735,787 (33,078) - 221,204 - 39,924 (198,673) 396,298 179,509 - 132,463 - 255,124 244,724 1,526,792 - - - - (101,783) - (101,783) $146,431 $ - $353,667 $ - $ 193,265 $ 46,051 $1,821,307 -83- CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION NOAIMAJOR PROPRIETARY FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 309 2003 COMBINING FINANCIAL STATEMENTS NONMAJOR PROPRIETARY FUNDS Wastewater/Stormwater Fund — to account for the remaining assets and liabilities of wastewater/stormwater operations not yet transferred to the Joint Sewer Agency. Civic Center Fund — to account for the operation of the Civic Center. TISA Fund — to account for revenues and expenses associated with the operation of the Paducah - McCracken County telecommunications and information systems. Exhibit C-1 LIABILITIES Current Liabilities: Voucher and accounts payable Total liabilities NET ASSETS Invested in capital assets, net of related debt Unrestricted TOTAL NET ASSETS See auditors report on pages 12-13. 191,079 3,756 CITY OF PADUCAH, KENTUCKY 216,187 191,079 3,756 COMBINING STATEMENT OF NET ASSETS 216,187 - 164,946 186,466 NONMAJOR PROPRIETARY FUNDS - 13,973 26,000 39,973 JUNE 30, 2003 $212,466 $391,385 ASSETS Wastewater/ Civic Total Nonmajor Stormwater Center TISA Enterprise Current Assets: Fund Fund Fund Funds Cash and cash equivalents $191,079 $ 17,729 $ 47,352 $256,160 Noncurrent Assets: Property, plant and equipment, net - 164,946 186,466 351,412 Total assets 191,079 182,675 233,818 607,572 LIABILITIES Current Liabilities: Voucher and accounts payable Total liabilities NET ASSETS Invested in capital assets, net of related debt Unrestricted TOTAL NET ASSETS See auditors report on pages 12-13. 191,079 3,756 21,352 216,187 191,079 3,756 21,352 216,187 - 164,946 186,466 351,412 - 13,973 26,000 39,973 $ - $178,919 $212,466 $391,385 -84- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS NONMAJOR PROPRIETARY FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Operating Revenues: Charges for services Total operating revenues Operating Expenses: Cost of sales and service Depreciation and amortization Total operating expenses Operating income (loss) Non -Operating Revenues (Expenses): Interest and investment income Income (loss) before contributions and operating transfers Capital contributions Transfers in Change in net assets Total net assets - beginning of the year, as restated TOTAL NET ASSETS - END OF YEAR See auditors report on pages 12-13. Wastewater/ Civic Stormwater Center TISA Fund Fund Fund $ - $ 20,825 $ 93,383 - 20,825 93,383 Exhibit C-2 Total Nonmajor Enterprise Funds $114,208 114,208 - 38,191 71,468 109,659 - 8,318 52,251 60,569 - 46,509 123,719 170,228 - (25,684) (30,336) (56,020) - 280 - 280 - (25,404) (30,336) (55,740) - - 3,666 3,666 - 10,000 - 10,000 - (15,404) (26,670) (42,074) - 194,323 239,136 433,459 $ - $178,919 $212,466 $391,385 -85- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CASH FLOWS NONMAJOR PROPRIETARY FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Wastewater/ Civic Stormwater Center TISA Cash Flows from Operating Activities: Fund Fund Fund Cash received from customers $ - $ 20,825 $ 93,383 Other receipts (payments) 2,266 (35,596) (53,500) Net cash provided (used) by operating activities 2,266 (14,771) 39,883 Cash Flows from Noncapital Financing Activities: Transfers (to) from other funds Cash Flows from Capital and Related Financing Activities: Capital contributions Acquisition and construction of capital assets Net cash provided (used) by capital and related financing activities Cash Flows from Investing Activities: Interest on cash and investments Net increase (decrease) in cash and cash 10,000 - - - 3,666 - (2,750) (10,028) Exhibit C-3 Total Nonmajor Enterprise Funds $114,208 (86,830) 27,378 10,000 3,666 (12,778) - (2,750) (6,362) (9,112) 280 - equivalents 2,266 (7,241) 33,521 Cash and cash equivalents, July 1, 2002 188,813 24,970 13,831 CASH AND CASH EQUIVALENTS, JUNE 30, 2003 $191,079 $ 17,729 $ 47,352 Reconciliation of Operating Income (Loss) to Net Cash Provided by Operating Activities: Operating income (loss) $ - Adjustments to reconcile operating income (loss) to net cash provided by operating activities: 280 28,546 227,614 $256,160 $ (25,684) $ (30,336) $ (56,020) Depreciation and amortization - 8,318 52,251 Increase in accounts payable 2,266 2,595 17,968 NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES $ 2,266 $ (14,771) $ 39,883 See auditors report on pages 12-13. -86- 60,569 22,829 $ 27,378 CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION INTERNAL SERVICE FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 309 2003 INTERNAL SERVICE FUNDS Fleet Maintenance — to account for costs of operating a maintenance facility for automotive equipment used by other City departments. Fleet Lease Trust — to account for the financing of vehicle acquisitions provided by one department or agency to other departments or agencies of the government and to other governmental units, on a cost reimbursement basis. Insurance Fund — to account for the costs of obtaining insurance for other City departments. Health Insurance Fund — to account for the costs associated with the City's health insurance activities. The intent of the City of Paducah is that the cost of providing insurance coverages on a continuing basis be financed primarily through user charges. Exhibit D-1 See auditors report on pages 12-13. -87- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF NET ASSETS INTERNAL SERVICE FUNDS JUNE 30, 2003 - ASSETS Health Fleet Fleet Lease Insurance Insurance Combined Current Assets: Maintenance Trust Fund Fund Total Cash and cash equivalents $ 31,724 $ 534,476 $137,560 $ 22,183 $ 725,943 Investments - 739,101 - - 739,101 Receivables, net - 3,973 - 252,619 256,592 Inventories 132,873 - - - 132,873 Total current assets 164,597 1,277,550 137,560 274,802 1,854,509 Noncurrent Assets: Buildings and equipment, net 42,173 1,449,546 - - 1,491,719 Total assets 206,770 2,727,096 137,560 274,802 3,346,228 LIABILITIES Current Liabilities: Voucher and accounts payable 19,679 - - 627,528 647,207 Accrued payroll and payroll taxes 6,845 - - - 6,845 Current maturities of long-term debt 21,982 - - - 21,982 Due to other funds - - - 177,420 177,420 Deferred revenue - - - 29,363 29,363 Total current liabilities 48,506 - - 834,311 882,817 Noncurrent Liabilities: Accrued compensated absences 34,087 - - - 34,087 Total liabilities 82,593 - - 834,311 916,904 NET ASSETS Invested in capital assets, net of related debt 42,173 1,449,546 - - 1,491,719 Unrestricted 82,004 1,277,550 137,560 (559,509) 937,605 TOTAL NET ASSETS $124,177 $2,727,096 $137,560 $ (559,509) $2,429,324 See auditors report on pages 12-13. -87- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS INTERNAL SERVICE FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Operating Revenues: Charges for services - internal Charges for services - external Total operating revenues Operating Expenses: Vehicle maintenance Administrative Insurance Leave expense Depreciation Total operating expenses Operating income (loss) Nonoperating Revenues and (Expenses): Interest and investment income Gain (loss) on disposal of property and equipment Total nonoperating revenues (expenses) Income (loss) before operating transfers Contributions and Operating Transfers: Disposal of contributed assets Transfers in Total contributions and operating transfers Change in net assets Net assets - beginning of the year NET ASSETS - END OF YEAR See auditors report on pages 12-13. Fleet Maintenance $269,627 269,627 Exhibit D-2 384,690 - Health - Fleet Lease Insurance Insurance Combined Trust Fund Fund Total $ 379,150 $939,036 $2,763,058 $4,350,871 - - 375,419 375,419 379,150 939,036 3,138,477 4,726,290 384,690 - - - 384,690 - 2,588 - 850 3,438 - - 910,887 3,507,081 4,417,968 5,211 - - - 5,211 12,585 347,315 - - 359,900 402,486 349,903 910,887 3,507,931 5,171,207 (132,859) 29,247 28,149 (369,454) (444,917) - 9,017 - - 9,017 - 125,714 - - 125,714 - 134,731 - - 134,731 (132,859) 163,978 28,149 (369,454) (310,186) - (63,758) - - (63,758) 146,000 473,583 - - 619,583 146,000 409,825 - - 555,825 13,141 573,803 28,149 (369,454) 245,639 111,036 2,153,293 109,411 (190,055) 2,183,685 $124,177 $2,727,096 $137,560 $ (559,509) $2,429,324 -88- Exhibit D-3 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Health Fleet Fleet Lease Insurance Insurance Combined Cash Flows from Operating Activities: Maintenance Trust Fund Fund Total Receipts from other funds for services $ 269,627 $ 379,150 $ 939,036 $3,025,782 $ 4,613,595 Payments to suppliers (183,681) - - - (183,681) Payments to employees (200,522) - - - (200,522) Claims paid - - - (3,044,151) (3,044,151) Other receipts (payments) - (2,588) (910,887) (850) (914,325) Net cash provided (used) by operating activities (114,576) 376,562 28,149 (19,219) 270,916 Cash Flows from Noncapital Financing Activities: Transfers (to) from other funds 146,000 473,583 - - 619,583 Cash Flows from Capital and Related Financing Activities: Purchase of capital assets - (491,338) - - (491,338) Insurance proceeds received - 125,714 - - 125,714 Net cash used by capital and related financing - (365,624) - - (365,624) Cash Flows from Investing Activities: Proceeds from sales and maturities of investments - 229,781 - - 229,781 Interest and dividends - 9,320 - - 9,320 Purchase of investments - (739,101) - - (739,101) Net cash used by investing activities - (500,000) - - (500,000) Net increase (decrease) in cash and cash equivalents 31,424 (15,479) 28,149 (19,219) 24,875 - Cash and cash equivalents, July 1, 2002 300 549,955 109,411 41,402 701,068 CASH AND CASH EQUIVALENTS, JUNE 30, 2003 $ 31,724 $534,476 $137,560 $ 22,183 $ 725,943 Reconciliation of Operating Income (Loss) to Net Cash Provided by Operating Activities: Operating income (loss) $(132,859) $ 29,247 $ 28,149 $ (369,454) $ (444,917) Adjustments to reconcile operating income (loss) to net cash provided -- (used) by operating activities: Depreciation and amortization 12,585 347,315 - - 359,900 Change in assets and liabilities: Receivables - - - (112,695) (112,695) Inventories (7,465) - - - (7,465) Accounts payable and accrued expenses 13,163 - - 462,930 476,093 NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES $(114,576) $376,562 $ 28,149 $ (19,219) $ 270,916 See auditors report on pages 12-13. -89- CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION FIDUCIARY FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 FIDUCIARY FUNDS Pension Trust Funds Police and Firefighters' Retirement Fund and Appointive Employees' Pension Fund — to account for the accumulation of resources to be used for retirement payments at appropriate amounts and times in the future. Resources are contributed by employees and by the City at amounts determined by Kentucky Statutes and/or City Commission decisions. Exhibit E-1 See auditors report on pages 12-13. -90- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS - PENSION TRUST FUNDS JUNE 30, 2003 Police and Appointive ASSETS Firefighters' Employees' -- Retirement Fund Pension Fund Total Cash and cash equivalents $ 496,635 $ 27,058 $ 523,693 Receivables: Interest 61,930 321 62,251 Other 5,552 - 5,552 Investments at fair value 8,897,151 300,000 9,197,151 Total assets 9,461,268 327,379 9,788,647 LIABILITIES Voucher and accounts payable 548 5 553 NET ASSETS Held for trust for pension benefits and other purposes $9,460,720 $327,374 $9,788,094 See auditors report on pages 12-13. -90- Exhibit E-2 See auditors report on pages 12-13. -91- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CHANGES IN NET ASSETS FIDUCIARY FUNDS - PENSION TRUST FUNDS FOR THE YEAR ENDED JUNE 30, 2003 Police and Appointive Firefighters' Employees' Additions: Retirement Fund Pension Fund Totals Contributions: Employer $ 214,778 $ - $ 214,778 Plan members 29,981 - 29,981 Total contributions 244,759 - 244,759 Investment earnings: Net (decrease) in fair value of investments (93,230) - (93,230) Interest and dividends 310,612 4,866 315,478 Net investment earnings 217,382 4,866 222,248 Interfund transfers 430,995 75,000 505,995 Total additions 893,136 79,866 973,002 Deductions: Benefits 1,760,964 90,295 1,851,259 Health insurance 22,183 - 22,183 Administrative expenses 31,486 6,470 37,956 Total deductions 1,814,633 96,765 1,911,398 Change in net assets (921,497) (16,899) (938,396) Net assets - beginning of the year 10,382,217 344,273 10,726,490 NET ASSETS - END OF YEAR $ 9,460,720 $327,374 $ 9,788,094 See auditors report on pages 12-13. -91- FIDUCIARY FUNDS Private -purpose Trust Funds Oak Grove Cemetery Trust and Rinkleff Estate — to account for assets held by the City in the capacity of trustee for specified purposes. Component Unit — to account for Paducah Junior College's various scholarship programs. Exhibit E-3 See auditors report on pages 12-13. -92- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF NET ASSETS FIDUCIARY FUNDS - PRIVATE -PURPOSE TRUST FUNDS JUNE 30, 2003 Oak Grove ASSETS Cemetery Rinkleff Component Trust Estate Total Unit Cash and cash equivalents $ 3,020 $ - $ 3,020 $ 270 Investments at fair value 72,476 - 72,476 2,178,908 Total assets 75,496 - 75,496 2,179,178 LIABILITIES Due to other funds 1 - NET ASSETS Held in trust for other purposes $ 75,495 $ - $ 75,495 $2,179,178 See auditors report on pages 12-13. -92- Exhibit E-4 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF CHANGES IN NET ASSETS FIDUCIARY FUNDS - PRIVATE -PURPOSE TRUST FUNDS FOR THE YEAR ENDED JUNE 30, 2003 See auditors report on pages 12-13. 6So Oak Grove Cemetery Rinkleff Component Additions: Trust Estate Totals Unit Contributions: Intergovernmental revenues $ 2,295 $ - $ 2,295 $ 189,871 Investment earnings: Net increase in fair value of investments 1,826 - 1,826 - Interest and dividends 3,778 87 3,865 111,667 Net investment earnings 5,604 87 5,691 111,667 Total additions 7,899 87 7,986 301,538 Deductions: Administrative expenses 1,477 50 1,527 188,306 Interfund transfers - 13,685 13,685 - Total deductions 1,477 13,735 15,212 188,306 Change in net assets 6,422 (13,648) (7,226) 113,232 Net assets - beginning of the year 69,073 13,648 82,721 2,065,946 NET ASSETS - END OF YEAR $ 75,495 $ - $ 75,495 $2,179,178 See auditors report on pages 12-13. 6So FIDUCIARY FUNDS Agency Funds Property Tax Agency Fund — previously to account for the collection and distribution of property tax resources received by the City of Paducah for the General Fund, special voted funds and other governmental agencies for which the City acts as collection agent. This fund was eliminated during the current fiscal year. Payroll Agency Fund — to account for disbursements relative to the City payroll. The various City departments transfer amounts to this fund to cover routine payroll and the related benefits and taxes. All payroll disbursements are made from this fund. Component Unit Agency Fund — to account for Paducah Junior College's assets held for various student groups and departments. Exhibit E-5 CITY OF PADUCAH, KENTUCKY AGENCY FUNDS COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES YEAR ENDED JUNE 30, 2003 Balance Balance Property Tax Fund: July 1, 2003 Additions Deductions June 30, 2003 Assets: Taxes receivable, net $188,841 $ - $ 188,841 $ - Due from other taxing agencies 2,114 - 2,114 - Total assets $190,955 $ - $ 190,955 $ - Liabilities: Due to other funds $100,718 $ - $ 100,718 $ - Due to other taxing agencies 90,237 - 90,237 - Total liabilities $190,955 $ - $ 190,955 $ - Payroll Fund: Assets: Cash and cash equivalents $255,382 $10,659,787 $10,664,070 $251,099 Liabilities: Payroll taxes and withholdings payable $255,382 $10,659,787 $10,664,070 $251,099 Totals - All Agency Funds: Assets: Cash and cash equivalents $255,382 $10,659,787 $10,664,070 $251,099 Taxes receivable, net 188,841 - 188,841 - Due from other taxing agencies 2,114 - 2,114 - Total assets $446,337 $10,659,787 $10,855,025 $251,099 _. Liabilities: Payroll taxes and withholdings payable $255,382 $10,659,787 $10,664,070 $251,099 Due to other funds 100,718 - 100,718 - Due to other taxing agencies 90,237 - 90,237 - Total liabilities $446,337 $10,659,787 $10,855,025 $251,099 Component Unit: Assets: Cash and cash equivalents $ 30,000 $ 228 111$ 1 1-11 1111 II $ 30,228 Liabilities: Deposits held and due to others $ 30,000 $ 228 $ - $ 30,228 See auditors report on pages 12-13. CITY OF PADUCAH, KENTUCKY SUPPLEMENTARY INFORMATION NONMAJOR COMPONENT UNITS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 309 2003 NONMAJOR COMPONENT UNITS Paducah Mainstreet, Inc. — Paducah Mainstreet is an organization that provides for the preservation and revitalization of the historic buildings in downtown Paducah, Kentucky. Transit Authority of the City of Paducah — The City is the grantee agency receiving, on behalf of the Transit Authority, its principal revenues. The City also contributes substantially to the operation of the Authority by providing cash subsidies and facilities. Forest Hills Village, Inc. — The Corporation's only purpose is to manage City of Paducah properties known as "Forest Hills Housing Development". The City and Corporation have a lease agreement detailing the terms and conditions of operations. Edwin J. Paxton Park Golf Course — Paxton Park is a public recreational golf course operating in McCracken County, Kentucky for the enjoyment of the golf community. THIS PAGE INTENTIONALLY LEFT BLANK Exhibit F-1 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF NET ASSETS NONMAJOR COMPONENT UNITS - AUTHORITIES JUNE 30, 2003 Governmental Activities Business -type Activities ASSETS Paducah Edwin J. Paxton Total Nonmajor Transit Forest Park Golf Business -type Current Assets: Mainstreet Authority Hills Course Components Cash and cash equivalents $ 31,543 $ 716,293 $ 677,574 $ 26,943 $1,420,810 Beneficial interest in investments held by Community Foundation - - - 12,795 12,795 Receivables, net: Accounts - 450 - - 450 Grants - 303,110 - - 303,110 Interest - - 3,571 - 3,571 Other 21,678 6,034 11,126 5,000 22,160 Inventories - 17,764 8,956 - 26,720 Prepaid expenses - - 18,997 - 18,997 Total current assets 53,221 1,043,651 720,224 44,738 1,808,613 Noncurrent Assets: Investments, restricted - - 50,000 - 50,000 Investments, unrestricted - 50,000 - 100,000 150,000 Capital assets: Land - 139,131 - 86,050 225,181 Improvements other than building: - - - 85,569 85,569 Buildings - 1,328,694 - 380,711 1,709,405 Rolling stock and equipment 16,024 3,007,457 310,294 501,045 3,818,796 Vehicles - - - 15,548 15,548 Less: accumulated depreciation (6,503) (1,449,409) (244,480) (681,114) (2,375,003) Total capital assets 9,521 3,025,873 65,814 387,809 3,479,496 Total noncurrent assets 9,521 3,075,873 115,814 487,809 3,679,496 Total assets 62,742 4,119,524 836,038 532,547 5,488,109 See auditors report on pages 12-13. -95- CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF NET ASSETS NONMAJOR COMPONENT UNITS - AUTHORITIES JUNE 30, 2003 Governmental Activities Business -type Activities LIABILITIES Paducah Edwin J. Paxton Total Nonmajor Transit Forest Park Golf Business -type Current Liabilities: Mainstreet Authority Hills Course Components Voucher and accounts payable $ 215 $ 44,012 $ 12,918 $ 2,918 $ 59,848 - Accrued payroll and payroll taxes 975 45,462 13,380 1,750 60,592 Deferred revenues - - 15,490 - 15,490 Accrued compensated absences 783 22,987 - - 22,987 Accrued interest - - - 6 6 Prepaid grants - 58,410 - - 58,410 Notes payable due within one year - - - 60,000 60,000 Other current liabilities - 4,562 69,455 - 74,017 Total current liabilities 1,973 175,433 111,243 64,674 351,350 Noncurrent Liabilities: Accrued compensated absences - - 112,793 - 112,793 Obligation under capital lease - 2,367 - - 2,367 Public improvement loan payable 49,000 - - - - Total noncurrent liabilities 49,000 2,367 112,793 - 115,160 Total liabilities 50,973 177,800 224,036 64,674 466,510 NET ASSETS Invested in capital assets, net of related debt 9,521 3,018,944 65,814 387,809 3,472,567 Restricted for: Youth programs - - - 6,003 6,003 Unrestricted 2,248 922,780 546,188 74,061 1,543,029 TOTAL NET ASSETS $ 11,769 $3,941,724 $ 612,002 $ 467,873 $5,021,599 CITY OF PADUCAH, KENTUCKY COMBINING STATEMENT OF ACTIVITIES NONMAJOR COMPONENT UNITS - AUTHORITIES FOR THE YEAR ENDED JUNE 30, 2003 General Revenues: Intergovernmental revenue Unrestricted investment earnings Miscellaneous general Total general revenues and transfers Change in net assets Net assets at July 1, 2002, as restated NET ASSETS AT JUNE 30, 2003 See auditors report on pages 12-13. -97- Exhibit F-2 Net (Expenses) Revenue $ (43,334) 1,455,677 (53,067) (28,367) 2,650 40,612 50,300 93,562 1,424,471 $5,033,368 Program Revenues FUNCTIONS/PROGRAMS Operating Capital Charges for Grants and Grants and Authorities: Expenses Services Contributions Contributions Governmental activities: Mainstreet $ 113,059 $ - $ 69,725 $ - Business -type activities: Paducah Transit Authority 3,614,498 2,104,006 1,395,604 1,570,565 Forest Hills 1,336,143 1,283,076 - - Edwin J. Paxton Park Golf Course 322,882 294,515 - - TOTAL COMPONENT UNITS $5,386,582 $3,681,597 $1,465,329 $1,570,565 General Revenues: Intergovernmental revenue Unrestricted investment earnings Miscellaneous general Total general revenues and transfers Change in net assets Net assets at July 1, 2002, as restated NET ASSETS AT JUNE 30, 2003 See auditors report on pages 12-13. -97- Exhibit F-2 Net (Expenses) Revenue $ (43,334) 1,455,677 (53,067) (28,367) 2,650 40,612 50,300 93,562 1,424,471 $5,033,368 CITY OF PADtiCAH, KENTUCKY STATISTICAL SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 6 O 00 kn ,-, \0 01 N l-- O M i. 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U 01 l� N V') .--� 00 M Ct IT = 01 O1 N M kn 00 NM 00 1�0 tr) Cl) 00 00 oll U C W) W) 00 00 \c Cl) 00 tri RS " M r M O � � "L 01 ►. G4 rq kn W) � '��t [� 01 W*) 00 M 01 N M kn 01 -� O 00 •--� N 0', 00 C L' Q l-- 00 00 M 00 01 (l - O 00 (01 r- N O O \C N 7 N M C1 tr) 00 M Q i 00 4 cp d' O� cr 16 M a s M M M M 69 ^� O1 00 M 00 V11 01 M O 00 01, N r- t� N N 0\ v1 \10 110 � kf O O r '� r 'j O CQch v') l— O N Cl) r \O 00 l— ay y O M r- O o0 00 C\ N N M w CD CD � O 110 0000 Itr N W) V� r r 00 00 C� ON O O 69 }" R 7 kn [— 00 CO N M U O O O O i i N N N N i i o" 6o U o� D1 01 Q1 Q1 a1 O OO D1 D1 D1 Q1 D1 O O N N -102- z w O V u A „Z z��LTJ W A y, x W ^OWU F-4QUpw agoN OA y� U F'+ a W P64 O P4 a -103- 00 pp L O O O O O O O O u C_ y a ^ ^ O cl O O� 01 Ci Ci w R eq cq C14 Z i O O O O O O O O O O Ix v a fl L R O R W M M M rq M C4 M OM ON N rq N C14 N rq N O O VN O 7 h 00 O r- v Q A O O d cc N N O kri 00 O r O 00 L L O O F a 0 h a a a , W O O O d L L # ... W L O O O O O O O O L i O O O O O O O u E y vii a � +�a1 c11, vi M M O x w x 0 0 0 0 0 0 � ON L' y et M M M M M M M M w � o a c G7 a v1 00 M M N r- N 00 O O O O O O O O C O W CY M M M M M M M N C toL1. N caY N y R eh 00 ON O O O N O M O N ^ M ^ ^ ^ ^ Obi N O� N O N N R 'ch O1 O1 00 O, a, O O N O 01 a1 a1 D\ O O N O N n -103- -104- I:t to 110 [- 00 O\ O .- N M C� oo v D\ O\ O� O O O \.o O R O N 'r D\ cl� O\ O 4 N N CD en z O PC O O O 4. C,40� 00 clq o tn x z A y '� = 00 O O [l- O M zoA — o 00 kr 00 C�' oo o Q O\ O 00 N O O O y+ llz� M C�, M O O O 00 6 � o N o 00 O N M N O\ \O l M N M � O y M O C1 00 .--� N M O -- m O C) N M 00 00 r- m I� 00 \�o O 110 M I- \O 00 ds C N N v1 N v> N v1 N V') N V) N O M O M O M � D O N N N N N N N N N N a -104- I:t to 110 [- 00 O\ O .- N M C� C� O\ D\ O\ O� O O O O C1 Ol, Ol, D\ cl� O\ O N N N O O O O -104- TABLE 8 CITY OF PADUCAH, KENTUCKY RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED DEBT TO TOTAL GENERAL EXPENDITURES LAST TEN FISCAL YEARS (1) Includes the General Fund and Municipal Aid Fund * Includes in -substance defeasance of Kentucky League of Cities - Pooled Leasing debt. -105- Ratio of (1) Debt Service Total To Total Total General Governmental Debt Government Fund Type Fiscal Year Principal Interest Service Expenditures Expenditures 1993-1994 $ 444,344 $379,956 $ 824,300 $15,928,276 5.2% 1994-1995 913,564 405,000 1,318,564 16,744,678 7.9% 1995-1996 438,141 355,361 793,502 17,737,044 4.5% 1996-1997 4,119,275 * 431,669 4,550,944 19,823,351 22.9% 1997-1998 150,709 46,829 197,538 18,787,240 1.1% 1998-1999 170,615 35,891 206,506 21,306,659 1.0% 1999-2000 134,295 30,536 164,831 19,817,326 0.8% 2000-2001 140,636 25,752 166,388 20,677,530 0.8% 2001-2002 362,275 413,364 775,639 22,904,317 3.4% 2002-2003 379,229 428,578 807,807 22,836,738 3.5% (1) Includes the General Fund and Municipal Aid Fund * Includes in -substance defeasance of Kentucky League of Cities - Pooled Leasing debt. -105- TABLE 9 CITY OF PADUCAH, KENTUCKY COMPUTATION OF LEGAL DEBT MARGIN YEAR ENDED JUNE 30, 2003 Net assessed value $1,586,651,062 Add exemption 60,184,497 Total assessed value $1,646,835,559 Debt limit - 10% of total assessed value (1) $ 164,683,556 Debt outstanding: General oligations bonds outstanding $8,850,000 Less debt not subject to limit - Gross bonded debt 8,850,000 Less amount available in debt service funds 46,051 Net bonded indebtedness subject to limit 8,803,949 Legal Debt Margin $ 155,879,607 (1) Section 158 of the Commonwealth of Kentucky states: "Cities shall not be authorized or permitted to incur indebtedness to an amount, including existing indebtedness, in the aggregate exceeding the following named maximum percentages on the value of the taxable property therein, to be estimated by the assessment previous to the incurring of the indebtedness: Cities of the first and second classes, and of the third class having a population exceeding fifteen hundred, ten per centum." -106- v y H H O O O c D1 r- t N r- 00 O �/'� tt 00 V1 M 00 a1 00 [� \�O M (3 00 00 a) r- Or- r- � L CQ r- r- v �n o r- W) v v \10 C, � v1 O\ [- M 00 00 N M 01 rn wl o, rn rn rn o Cl oo M l -� r- Vl O �O a, o O M IO lzT ON � r- O 00 W) M O 0000 v� N ON1 � N r r F Ci 0; � a; C v ° o O O N C; O cl, O 00 O; u ^a s9 � n o0 0000 rn O y � U y -�- � � z N N N cM•l c�*l M N M - N C M 00 r- r- Q1 1 O� 00 V r - C� N CD M O� M 00 O O00 00 � V T 00 C 01 I:t d' C V' vl N O M N O� - O W) 00 O O 00 N N 00 �' 00 00 .--� O c � i kr 00 C\ 00 O O = V') O 00 .� vl M O O l- N 01 00 \O M 4n � 69 i y O C ° L M M U M O N W) M M O DD 00 C> Z° r� N N N N N M - N L CQ r- r- 00 D1 0, 01 01 01 0, O O N _ O O N 01 m M � v1 \O [- cN'l c ON u o, rn 0, o, rn rn rn o 0 0 o, a, rn tt O �O a, o O M IO lzT ON � O v� � � N r r F Ci 0; � a; vi o m ri � n o0 0000 rn O o o -�- � � r. C M 00 r- r- Q1 1 O� 00 V r - C� N M M cl (:1 V O00 — 00 V 00 00 00 01 I:t d' MV V' � a) W N Cl � 00 W) 00 � 00 � N M 0^ I --� kr 00 C\ 00 O O = V') M W) V t1r) vl vl kr) W i L M M M O N W) M M O DD 00 C> M O O N 00 'Lf 01 M C1 O 0\ ON DD vl 00 .--i M N Qui N� M M M M V V 'ct W) 00 7)M M \O 00 v [� � O � D1 T oo t� oo N L 6� m O) O N 00 rO _M V1 O vi 00 r- r- N 00 Vl N O �D 00 NO N vl [f) O1 NT v1 vl tf) W) L CQ 0� 01 Q1 Q1 C, D1 0, 01 01 01 0, O O N _ O O N O O O O N N eC M � v1 \O [- a0 D, ON u o, rn 0, o, rn rn rn o 0 0 o, a, rn a, rn rn rn o o O PTO -1 0%- -108- v e� N O 000 O C1 t— U VN M �D \O to 00 c w N O O O O to L C� C� O ON t- CN O ai pl� tokn L � °agn o o 3 6a C l� C) kn 110 C1 to N to try [� M iF 9E 9F 3 V ~ 6 W a� w O O O o 0 o O okn c 0Cd 0 N N U Cd or- CN cp to oo c0 - v� °tn° oM1 v, �c o 0000 a x, �o 4 t„ 00 r- t� Ln N u ti Goqcn co E.y Z E 00 U Nc N p W H y N 0000 1 � � � kn O kn +' 0A m � Q to t t o 00 0 0 + Q r.y N O ON C 04 > C ) q W y "t M N 00 t- to IT C1 00 to aui L Cd 00 On 110 [- N C1 M O , V U L — 110 "o Nr- tn �r 000 M � M * iF iF iF bUA c Fry CVS L Q 4'" U U U cd C Cd O U y O� CA C a o "Zt to \�o l-- 00 C1 O - N M L y X N -C; w w cu C\ C1 Q1 01 C1 C1 C1 C1 C1 C1 C1 C1 O O O O O O O O cn O y ti i ,-� i — - N N O N N N E0�� .E C� u M4 a, rn to rn �D rn l- c1 00 rn c1 o1 o •--� O O o, c, rn o, rn rn rn o 0 0 -108- TABLE 12 CITY OF PADUCAH, KENTUCKY DEMOGRAPHIC STATISTICS LAST TEN FISCAL YEARS Sources: (1) Bureau of the Census Count - 1990 and 2000. (2) Bureau of the Census Count - 1990 and 2000. (3) Board of Education; represents elementary and secondary public schools. (4) Kentucky Cabinet for Human Resources, Department for Employment Services. -109- (4) Unemployment Rate 5.7% 3.9% 4.4% 5.5% 4.3% 3.2% 3.8% 4.2% 5.2% 6.0% (1) (2) (2) (3) Per Capita Median School Fiscal Year Population Income Age Enrollment 1993-1994 27,256 $11,918 36.6 3,416 1994-1995 27,256 11,918 36.6 3,389 1995-1996 27,256 11,918 36.6 3,320 1996-1997 27,256 11,918 36.6 3,312 1997-1998 27,256 11,918 36.6 3,244 1998-1999 27,256 11,918 36.6 3,195 1999-2000 27,256 11,918 36.6 3,289 2000-2001 26,307 11,918 39.9 3,037 2001-2002 26,307 18,417 39.9 2,909 2002-2003 26,307 18,417 39.9 2,887 Sources: (1) Bureau of the Census Count - 1990 and 2000. (2) Bureau of the Census Count - 1990 and 2000. (3) Board of Education; represents elementary and secondary public schools. (4) Kentucky Cabinet for Human Resources, Department for Employment Services. -109- (4) Unemployment Rate 5.7% 3.9% 4.4% 5.5% 4.3% 3.2% 3.8% 4.2% 5.2% 6.0% -110- -111- TABLE 14 CITY OF PADUCAH, KENTUCKY PRINCIPAL TAXPAYERS JANUARY 1, 2003 Taxpayer Type of Business Kentucky Oaks Mall Mall Wal-Mart Retailer Lourdes Medical Pavilion Healthcare Alliant Foodservice, Inc. Food wholesaler Amerisource Drug Wholesaler Computer Services, Inc. Bank Data Processer Lowe's Retailer Paducah Medical Investors Healthcare Drury Inns, Inc. Motels H. B. Fuller Adhesive manufacturing TOTALS (1) Assessed Valuation $ 41,626,900 33,851,922 19,511,911 17,907,914 15,798,498 14,257,212 13,669,186 13,440,090 13,266,765 10,941,319 $194,271,717 (1) Source - Property Valuation Administration; Assessed value as of January 1, 2003. -112- Percentage of Total Assessed Valuation 2.99% 2.43% 1.40% 1.29% 1.14% 1.03% 0.98% 0.97% 0.95% 0.79% 13.97% TABLE 15 CITY OF PADUCAH, KENTUCKY COMPUTATION OF DIRECT AND OVERLAPPING DEBT JUNE 30, 2003 (1) Applicable percentage is determined by ratio of assessed valuation of property subject to taxation in overlapping unit to valuation of property subject to taxation in reporting unit. -113- (1) Amount Percentage Available Applicable Bonds/Loans Debt Service Net Debt to City Outstanding Funds Outstanding of Paducah City of Paducah $ 8,850,000 $ 46,051 $ 8,803,949 100.0% Paducah Independent School District 8,100,000 - 8,100,000 100.0% McCracken County 6,350,000 - 6,350,000 47.4% McCracken County Board of Education 26,308,173 - 26,308,173 23.9% Overlapping Debt 40,758,173 - 40,758,173 TOTALS $49,608,173 $ 46,051 $49,562,122 (1) Applicable percentage is determined by ratio of assessed valuation of property subject to taxation in overlapping unit to valuation of property subject to taxation in reporting unit. -113- TABLE 16 CITY OF PADUCAH, KENTUCKY POLICE AND FIREFIGHTERS' RETIREMENT FUND REVENUE BY SOURCE LAST TEN FISCAL YEARS Other Total (1) (2) 2,702 Employee Employer Investment Fiscal Year Contributions Contributions Income 1993-1994 $36,797 $356,200 $852,563 1994-1995 34,737 323,844 784,629 1995-1996 33,253 340,773 884,085 1996-1997 33,888 744,484 858,541 1997-1998 36,110 660,651 989,175 1998-1999 31,371 593,776 716,366 1999-2000 27,640 649,274 1,224,591 2000-2001 28,482 865,026 1,033,814 2001-2002 29,224 806,632 487,024 2002-2003 29,981 645,773 (51,867) Other Total $396 $1,245,956 2,702 1,145,912 4,052 1,262,163 1,203 1,638,116 8,967 1,694,903 2,998 1,344,511 2,000 1,903,505 - 1,927,322 - 1,322,880 - 623,887 (1) Includes interfund transfers. (2) Includes interest and dividend income and net gain (loss) on sale of investments, but does not include net appreciation (depreciation) in fair value of investments. -114- -115- 0 z 0 0 o a a N l� O 000 C) N N N �n O o0 kn V� 3 v� N 0 U a � O O O O O O U Cd V N N N N N N O O O O O O a O O oN w o 0 0 0 ' o� 0 0 0 0 y o C� O O O O a N N N N M 5R 0 z 0 0 o a a N a N a N a N C) N � O U t t c kn V� 3 —116— H c 0 0 U U Cd o —116— c 0 Cd o w v c.7 a a 3 —116— CITY OF PADUCAH, KENTUCKY SINGLE AUDIT SECTION COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2003 CITY OF PADUCAH, KENTUCKY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30, 2003 Federal Grantor/Pass-Through Grantor/ Program Title: Department of Housing and Urban Development: Section 8 Housing Choice Vouchers Passed through Kentucky Department of Local Government: Community Development Block Grants/State's Program Passed -through Kentucky Housing Corporation: HOME Investment Partnerships Program Total Department of Housing and Urban Development Department of Justice: Local Law Enforcement Block Grants Program Bulletproof Vest Partnership Program Public Safety and Community Policing Grant Byrne Formula Grant Total Department of Justice Department of Agriculture: Passed -through Kentucky Department of Natural Resources - Division of Forestry: Forestry Urban and Community Forestry Grant Passed -through Kentucky Department of Education: Summer Food Service Program for Children Total Department of Agriculture Federal Emergency Management Agency: Passed through Division of Disaster and Emergency Services Assistance to Firefighter's Grant Federal CFDA Pass -Through Number Grantor Number Expenditures 14.871 Contract A -2877-V $1,540,621 M-00044473 16.592 14.228 99-101 93,052 14.239 M -98 -SG -2101-05-00 Reimbursable and not grant M -99 -SG -2101-05-00 16.710 M -01 -SG -2101-36-00 748,350 M -01 -SG -2101-05-00 283,497 01 -DG -11083121-010 10.664 02 -DG -11083121-020 10,314 10.559 N/A 28,161 83.55 EMW-2001-FG-11523 42,300 -117- (Continued) 2000 -LB -VX -0991 16.592 2001 -LB -BX -1375 22,954 16.607 Reimbursable and not grant 12,249 16.710 2001-CK-WX-0047 748,350 16.579 2000 -DD -VX -0047 10,149 01 -DG -11083121-010 10.664 02 -DG -11083121-020 10,314 10.559 N/A 28,161 83.55 EMW-2001-FG-11523 42,300 -117- (Continued) CITY OF PADUCAH, KENTUCKY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30, 2003 Federal Federal Grantor/Pass-Through Grantor/ CFDA Pass -Through Program Title: Number Grantor Number U.S. Department of Transportation: Small Community Air Service Development Pilot Program Passed -through Kentucky Transportation Cabinet: Transportation Enhancement Project - River Heritage Museum Transportation Enhancement Project - Streetscape Total Department of Transportation TOTAL EXPENDITURES OF FEDERAL AWARDS 20.106 OST -2002-11590-100 20.205 C-02076510 20.205 C-021-30342 See accompanying notes to schedule of expenditures of federal awards. -118- Expenditures $ 140,805 271,054 312,285 724,144 $3,515,791 CITY OF PADUCAH, KENTUCKY NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2003 Note 1 - Basis of Presentation: The accompanying schedule of expenditures of federal awards includes the federal grant activity of the City of Paducah and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. Note 2 — Subrecipients: The City of Paducah provided federal awards to subrecipients as follows: Program Title Transportation Enhancement Project Summer Food Service Program for Children Federal CFDA Amount Number Provided 20.205 $271,054 _119- 10.559 28,161 299 215 WILLIAMS, WILLIAMS & LENTz, LLP CERTIFIED PUBLIC ACCOUNTANTS 601 JEFFERSON - P.O. BOX 2500 PADucAH, KENTUCKY 42003-2500 J. RICHARD WALKER JERRY G. SEVERNS ROBERT R. ROBERTSON C. SUZETTE CRONCH ANNETTE T. RYAN MICHAEL F. KARNES MARK A. THOMAS Report on Compliance and on Internal Control ROGER G. HARRIS J. DAVID BAILEY, III Over Financial Reporting Based on an Audit G. LEON WILLIAMS of Financial Statements Performed in Accordance with H. WILLIAM LENTZ Government Auditing Standards Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky TELEPHONE AREA CODE 270 443-3643 We have audited the financial statements of the City of Paducah, Kentucky, as of and for the year ended June 30, 2003, and have issued our report thereon dated October 6, 2003. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the City of Paducah, Kentucky's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Paducah, Kentucky's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that are considered to be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. However, we noted other matters involving the internal control over financial reporting that we have reported to management of the City of Paducah, Kentucky, in a separate letter dated October 6, 2003. This report is intended for the information and use of the Board of Commissioners of the City of Paducah, Kentucky, management, others within the organization, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. October 6, 2003 -120- Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky Compliance We have audited the compliance of the City of Paducah, Kentucky, with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2003. The City of Paducah, Kentucky's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the management of the City of Paducah, Kentucky. Our responsibility is to express an opinion on the City of Paducah, Kentucky's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City of Paducah Kentucky's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City of Paducah, Kentucky's compliance with those requirements. In our opinion, the City of Paducah, Kentucky complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2003. Internal Control Over Compliance The management of the City of Paducah, Kentucky, is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City of Paducah, Kentucky's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A- 133. -121- WILLIAMS, WILLIAMS & LENTZ, LLP CERTIFIED PUBLIC ACCOUNTANTS 601 JEFFERSON - P.O. BOX 2500 PADuCAH, KENTUCKY 42003-2500 J. RICHARD WALKER TELEPHONE JERRY G. SEVERNS AREA CODE 270 ROBERT R. ROBERTSON 443-3643 C. SUZETTE CRONCH ANNETTE T. RYAN MICHAEL F. KARNES MARK A. THOMAS Report on Compliance with Requirements Applicable ROGER G. HARRIS J. DAVID BAILEY, I II to Each Major Program and Internal Control Over Compliance in Accordance with OMB Circular A-133 G. LEON WILLIAMS H. WILLIAM LENTZ Honorable William F. Paxton, Mayor Members of the Board of Commissioners City of Paducah Paducah, Kentucky Compliance We have audited the compliance of the City of Paducah, Kentucky, with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2003. The City of Paducah, Kentucky's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the management of the City of Paducah, Kentucky. Our responsibility is to express an opinion on the City of Paducah, Kentucky's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City of Paducah Kentucky's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City of Paducah, Kentucky's compliance with those requirements. In our opinion, the City of Paducah, Kentucky complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2003. Internal Control Over Compliance The management of the City of Paducah, Kentucky, is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City of Paducah, Kentucky's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A- 133. -121- Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended for the information and use of the Board of Commissioners of the City of Paducah, Kentucky, management, others within the organization, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. October 6, 2003 -122- CITY OF PADUCAH, KENTUCKY SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2003 A. Summary of Audit Results: 1. The auditor's report expresses an unqualified opinion on the basic financial statements of the City of Paducah, Kentucky. 2. No reportable conditions were disclosed during the audit of the basic financial statements of the City of Paducah, Kentucky. 3. No instances of noncompliance material to the basic financial statements of the City of Paducah, Kentucky were disclosed during the audit. 4. No reportable conditions were disclosed during the audit of the major federal award programs. 5. The auditor's report on compliance for the major federal award programs for the City of Paducah, Kentucky expresses an unqualified opinion. 6. There are no audit findings relative to the major federal awards program to be reported. 7. The programs tested as major programs included: Name Section 8 Housing Choice Vouchers Public Safety and Community Policing Grant Transportation Enhancement Project - Locomotive Project and Streetscape 8. The threshold for distinguishing Types A and B programs was $300,000. 9. The City of Paducah, Kentucky was determined to be a low-risk auditee. B. Findings - Basic Financial Statements Audit: None C Findings and Questioned Costs - Maior Federal Award Programs: None -123- CFDA # 14.871 16.710 20.205