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Home My WebLink AboutCCMPacket2017-10-10CITY COMMISSION MEETING AGENDA FOR OCTOBER 10, 2017 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PROCLAMATION: International Alpha Delta Kappa Month Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. CONSENT AGENDA: A. MINUTES B. APPOINTMENTS 1. Paducah -McCracken County Riverport Authority C. MOTION 1. R & F Documents D. MUNICIPAL ORDER(S) 1. Personnel Actions 2. Amend FY2017-2018 Position & Pay Schedule — M. RUSSELL 3. Approve Delta Dental Annual Maximum Increase — M. RUSSELL 4. Accept Bid for Tennis Court Reconstruction — M. THOMPSON II. A. ORDINANCE(S) — ADOPTION 1. Approve Intent for Annexation for 2909 Lone Oak Road and 2835 Maryland Street — T. TRACY III. A. COMMENTS 1. Comments from the City Manager a. Curbside Recycling &Yard Waste and Brush Collection Program Modifications 2. Comments from the Board of Commissioners 3. Comments from the Audience IV. EXECUTIVE SESSION September 26, 2017 At a Regular Meeting of the Board of Commissioners, held on Tuesday, September 26, 2017, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. Since no one responded she asked the City Clerk to read the Consent Agenda. I(A) Minutes for the September 12, 2017 City Commission Meeting I(B)1 R & F Documents I(C)1 Personnel Actions I(C)2 A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2017 TRANSPORTATION ALTERNATIVES PROGRAM (TAP) GRANT IN THE AMOUNT OF $80,000, THROUGH THE KENTUCKY TRANSPORTATION CABINET, FOR A PLANNING AND DESIGN PROJECT TO CREATE BICYCLE LANES WITHIN THE CITY LIMITS OF PADUCAH (M.0.42017; BK 10) I(C)3 A MUNICIPAL ORDER ACCEPTING THE REAL PROPERTY LOCATED AT 1111 SOUTH 3an STREET TO THE CITY OF PADUCAH FOR $1, AND AUTHORIZING THE MAYOR TO EXECUTE A CONSIDERATION CERTIFICATE IN THE DEED (M.0.42018; BK 10) I(C)4 A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO SUNNY COMMUNICATIONS FOR RECONDITIONED RADIOS AND ACCESSORIES FOR THE PADUCAH FIRE DEPARTMENT (M.O.#2019; BK 10) I(C)5(a) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE LUTHER F. CARSON FOUR RIVERS CENTER, INC. FOR SPECIFIC SERVICES (M.O.#2020; BK 10) I(C)5(b) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BARKLEY REGIONAL AIRPORT FOR PROVIDING GENERAL AVIATION AND AIR CARRIER SERVICES (M.0.42021; BK 10) I(C)5(c) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SERVICES WITH THE GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL FOR SPECIFIC SERVICES THAT WILL INCLUDE SERVICES FOR ENTREPADUCAH (M.0.92022; BK 10) I(C)5(d) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH JUNIOR COLLEGE, INC. FOR THE COMMUNITY SCHOLARSHIP PROGRAM (M.0.42023; BK 10) I(C)5(e) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH JUNIOR COLLEGE, INC. FOR THE TWO LOCATIONS OF THE PADUCAH SCHOOL OF ART (M.0.42024; BK 10) I(C)5(f) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH AREA TRANSIT SYSTEM FOR PUBLIC TRANSPORTATION SERVICES (M.0.42025; BK 10) September 26, 2017 I(C)6(a) A MUNICIPAL ORDER ACCEPTING THE BID OF PADUCAH FORD FOR SALE TO THE CITY OF TEN (10) POLICE PURSUIT RATED SUV'S FOR USE BY THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME (M.O.#2026; BK 10) I(C)6(b) A MUNICIPAL ORDER ACCEPTING THE BID OF JAMES SANDERS NURSERY, INC. FOR SALE TO THE CITY OF FOUR (4) ZTR MOWERS FOR USE BY THE PADUCAH PARKS DEPARTMENT GROUNDS MAINTENANCE DIVISION AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME (M.O.#2027; BK 10) I(C)6(c) A MUNICIPAL ORDER ACCEPTING THE BID OF MCBRIDE MACK, INC. FOR SALE TO THE CITY OF ONE (1) SIDE ARM LOADING REFUSE TRUCK FOR USE BY THE PADUCAH ENGINEERING PUBLIC WORKS DEPARTMENT SOLID WASTE (M.O12028; BK 10) I(C)6(d) A MUNICIPAL ORDER ACCEPTING THE BID OF MCBRIDE MACK, INC. FOR SALE TO THE CITY OF ONE (1) FRONT LOADING REFUSE TRUCK FOR USE BY THE PADUCAH ENGINEERING PUBLIC WORKS DEPARTMENT SOLID WASTE DIVISION AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME (M.0.42029; BK 10) Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the Consent Agenda be adopted as presented. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ORDINANCE(S) — ADOPTION AMEND ALCOHOLIC BEVERAGE ORDINANCE Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 6, SECTIONS 6-2, 6-3, 6-4, 6-5, 6-32, 6-33, 6-34, AND 6-40 AND REPEALING SECTION 6-7 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This Ordinance is summarized as follows: This Ordinance amends Chapter 6 of the Paducah Code of Ordinances to conform with recent amendments to KRS Chapters 241 through 244, enacted pursuant to the passage of House Bill 100, House Bill 183, and House Bill 319 during the 2017 Regular Session of the Kentucky General Assembly. This Ordinance also amends Chapter 6 of the Paducah Code of Ordinances to permit the sale alcoholic beverages on Sunday for all license types during the same hours such sales are permitted Monday to Saturday. Mayor Harless allowed public comments on the proposed alcohol ordinance. PUBLIC COMMENTS ON PROPOSED ALCOHOL ORDINANCE Robert Hill and Eddie Singh, owners of package liquor stores, voiced their opposition to the section of the proposed ordinance that is being amended to allow Quota Retail Package licensees to sell on Sundays. MOTION TO AMEND PROPOSED ORDINANCE Commissioner Rhodes proposed package sales for distilled spirits, wine and malt beverages not be allowed on Sundays. Mayor Harless seconded the motion. Upon call of the roll, nays, Commissioners Abraham, Holland, Wilson and Mayor Harless (4). Yeas, Commissioner Rhodes (1). MOTION DID NOT CARRY MOTION TO AMEND PROPOSED ORDINANCE Commissioner Rhodes proposed that package sales for distilled spirits and wine not be allowed on Sundays. Mayor Harless seconded the motion. Upon call of the roll, nays, Commissioners Abraham, Holland, Wilson and Mayor Harless (4). Yeas, Commissioner Rhodes (1). MOTION DID NOT CARRY September 26, 2017 VOTE ON PROPOSED ORDINANCE Mayor Harless called for the vote. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Wilson and Mayor Harless (4). Nays, Commissioner Rhodes (1). ORD.#2017-9-8498; BK 35 SET FY2018 PROPERTY TAX RATE (LEVY) Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE FIXING THE LEVIES AND RATES OF TAXATION ON ALL PROPERTY IN THE CITY OF PADUCAH, KENTUCKY, SUBJECT TO TAXATION FOR MUNICIPAL PURPOSES AND FOR SCHOOL PURPOSES FOR THE PERIOD FROM JULY 1, 2017, THROUGH JUNE 30, 2018, WITH THE PURPOSES OF SAID TAXES HEREUNDER DEFINED". PURPOSE RATE PER $100.00 General Fund of the Ci Real Property $0.255 Personal Property $0.390 Motor Vehicles & watercraft $0.390 SchoolPurooses $0.797 Paducah Junior College $1.068 Real Estate $0.016 Personal Property $0.016 Motor Vehicles & watercraft $0.031 The City of Paducah shall collect the following taxes for the Board of Education: Paducah Independent School District Real Property $0.797 Personal Property $0.797 Inventory $0.797 Total Tax Rate per $100 - real property $1.068 Total Tax Rate per $100 - personal property $1.203 Total Tax Rate per $100 — inventory $0.797 Total Tax Rate per $100 — motor vehicle & watercraft $0.421 Property taxes levied herein shall be due and payable in the following manner: In the case of tax bills which reflect an amount due of less than Seven Hundred Dollars ($700.00), the payment shall be due on November 1, 2017, and shall be payable without penalty and interest until November 30, 2017. In the case of all other tax bills, payment shall be in accordance with the following provisions: • The first half payment shall be due on November 1, 2017, and shall be payable without penalty and interest until November 30, 2017. • The second half payment shall be due on February 1, 2018, and shall be payable without penalty and interest until February 28, 2018. Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Holland, Wilson and Mayor Harless (5). ORD.42017-9-8499; BK 35 ORDINANCE(S) — INTRODUCTION APPROVE INTENT FOR ANNEXATION FOR 2909 LONE OAK ROAD AND 2835 MARYLAND STREET Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX CERTAIN PROPERTIES LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTIES TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Approving intent to annex certain tracts of property September 26, 2017 contiguous to the present city limits, located at 2909 Lone Oak Road and at 2835 Maryland Street, containing .9 acres, more or less. COMMENTS COMMENTS FROM THE CITY MANAGER City Manager Pederson wanted to recognize and commend all city employees who are involved with preparations for the BBQ on the River event and other city events. He also asked City Engineer Rick Murphy to give an update on the state of preparedness for the BBQ event since it is such a big undertaking for the city. The City provides manpower and services in excess of $100,000 in-kind value every year. This is the 23RD year for the event. COMMENTS FROM THE BOARD OF COMMISSIONERS Commissioner Abraham commented on the topic of the removal of the General Tilghman statue that was discussed at the September 12'h commission meeting. One of the objections he heard that night was the City spending public funds on the maintenance of the statue. He wanted clarification. He started researching and found the City does maintain the park but has not spent any funds on the maintenance of the statue. While researching, he did find the City has maintained the Reverend Martin Luther King Jr. memorial since 2000. It is a piece of private property located on Martin Luther King Jr Drive, which is owned by the McCracken County Branch of the NAACP (National Association of Colored People). While he does NOT object to the City maintaining this property, he just wanted to let the public know maintenance costs (lighting & mowing) over the years amount to approximately $37,000. He has also been thinking a lot about the question the Mayor posed at the end of the September 12"meeting, "What does racism look like in 2017?" His comments led into a discussion with the Board about racial disparity and hard conversations that need to be held regarding racism The local Race Unity Group is having these hard conversations. COMMENTS FROM THE AUDIENCE • Michael Swinford gave comments on the Veteran's Day Parade resolution adopted in May. • Steve Hamed spoke about his opposition to any change or removal of the General Lloyd Tilghman statue. ADJOURN Mayor Harless offered motion, seconded by Commissioner Wilson, to adjourn the meeting. All in favor. Meeting ended approximately at 6:39 p.m. ADOPTED: September 26, 2017 City Clerk Mayor October 10, 2017 DOCUMENTS 1. Notice of Cancellation for the Board of Commissioners for October 3, 2017 2. Deed of Conveyance with Raymond Coley for 1111 South 3`d Street (including Power of Attorney documentation) (MO # 2018) 3. Commissioner's Deeds: a. Vanessa Gower— 222 Ashbrook Avenue b. John & Jennifer Bryan — 1533 Park Avenue 4. Contracts/Agreements: a. Contracts For Services: i. Luther F. Carson Four Rivers Center, INC. (MO # 2020) ii. Barkley Regional Airport Authority (MO # 2021) iii. Paducah Economic Development (MO # 2022) iv. Paducah Junior College — Community Scholarship (MO # 2023) v. Paducah Junior College — Art School (MO # 2024) vi. Paducah Transit Authority (MO # 2025) b. Contract with TAG Truck Center for Two (2) Truck Mounted Self -Contained Vacuum Debris Collectors (MO # 2011) BIDS FOR PARKS & RECREATION DEPARTMENT Noble Park Tennis Court Renovation Central Paving Company of Paducah, INC. *Recommended Bid CITY OF PADUCAH October 10, 2017 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. POLICE -SUPPORT SERVICES Barkley, Meridith L. FINANCE Midkiff, Emi L. Young, Stacee A. PARKS SERVICES Clark, Arnie R. CITY OF PADUCAH PERSONNEL ACTIONS October 10, 2017 POSITION Evidence Technician I PREVIOUS POSITION AND BASE RATE OF PAY Accountant $19.62/Hr. Accountant $20.33/Hr. Recreation Superintendent 26.28/Hr. POSITION RATE NCSICS FLSA EFFECTIVE DATE $14.50/Hr. NCS Non -EX October 26, 2017 CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY Accountant NCS Non -EX October 12, 2017 $20.60/Hr. Accountant NCS Non -EX October 12, 2017 $21.35/Hr. Recreation Superintendent NCS Non -EX October 3, 2017 $27.33/Hr. REASON EFFECTIVE DATE Shelby, Kristen L. Telecommunicator Resignation October 3, 2017 TERM INATIONS=:PART-TIME (PITPORARYISEASONAL POSITION REASON EFFECTIVE DATE PARKS SERVICES Giraud-Cope, David P. Parks Maintenance Laborer End Seasonal Employment September 29, 2017 Agenda Action Form Paducah City Commission Meeting Date: October 10, 2017 Short Title: A Municipal Order Amending the General Government Department Section A of the FY2017-2018 Position and Pay Schedule of the City of Paducah, Kentucky ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Martin Russell Presentation By: Martin Russell Background Information: This proposed action will amend Municipal Order 1983 establishing the Position and Pay Schedule. The summary of the change are as follows: Increase by one the total Budgeted Filled for General Government by filling the position of Administrative Assistant III. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: NA Account Number: NA Finance Staff Recommendation: Approve Attachments: Department Head City Clerk City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER AMENDING SECTION (A), GENERAL GOVERNMENT, OF THE FY2017-2018 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY TO INCREASE BY ONE THE POSITION OF ADMINISTRATIVE ASSISTANT III WHEREAS, the City of Paducah adopted the FY2017-2018 Position and Pay Schedule by Municipal Order No. 1983 on June 27, 2017; and WHEREAS, it is necessary to amend the schedule to increase by one the total budgeted filled for General Government by filling the position of Administrative Assistant III; and WHEREAS, in order to implement the changes it is necessary to amend the FY2017-2018 Position and Pay Schedule. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby approves to amend the FY2017- 2018 Position and Pay Schedule for the employees of the City of Paducah as attached hereto. SECTION 2. This Order will be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 10, 2017 Recorded by Tammara S. Sanderson, City Clerk, October 10, 2017 mo/Position and Pay Schedule 10-10-17 CITY OF PADUCAH FY 2017-2018 October 10,2017 POSITION AND PAY SCHEDULE Section A. FY 17118 GENERAL GOVERNMENT AUTHORIZED POSITIONS HOURLY WAGE BUDGET FILLED VACANT ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE WORK NON-EXEMPT GRADE City Manager 1 1 81.36 40 E AA Assistant City Manager Z Assistant to the City Manager 1 1 30_46 40 E P City Clerk 1 1 33.67 40 E P Asst. City Clerk 1 1 19.38 40 NE F Executive Assistant II 1 1 21.39 40 NE I Administrative Assistant III 1 1 40 NE D Public Information Officer 1 1 29.84 40 E P Total Budgeted/Filled for Department 7 5 1 1 Agenda Action Form Paducah City Commission Meeting Date: October 10, 2017 Short Title: Delta Dental Plan Premiums for 2018 ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Martin Russell Presentation By: Martin Russell Background Information: The following will reflect the recommended monthly Delta Dental Plan Premiums for the 2018 Calendar year. The premium rate change will increase employee annual maximums from $1000.00 to $2000.00. The Insurance Committee unanimously approved this change in order to benefit employees who enroll in the optional dental insurance. Delta Dental Premium: Employee $25.07 Employee/Spouse $51.16 Employee Child $53.51 Family $87.05 Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: Premiums Paid Account Number: 73000208-521080 Finance Staff Recommendation: Approve the above listed Delta Dental annual maximum premium. Attachments: i Department Head City Clerk / City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER AMENDING MUNICIPAL ORDER NO. 1998 ENTITLED, "A MUNICIPAL ORDER APPROVING AND ADOPTING THE COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN PREMIUMS FOR CALENDAR YEAR 2018 INCLUDING PREMIUMS FOR OPTIONAL DENTAL AND VISION CARE FOR EMPLOYEES OF THE CITY OF PADUCAH" TO RAISE THE DELTA DENTAL PREMIUM RATES FOR 2018 IN ORDER TO INCREASE EMPLOYEE ANNUAL MAXIMUMS FROM $1,000.00 TO $2,000.00 BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah approves and adopts the following monthly health insurance premiums for calendar year 2018 including premiums for optional dental and vision care for employees: Health Insurance: Investor Plan Monthly Premium Elite Plan Monthly Premium Employee $ 781 Employee $ 856 Employee/Spouse $ 969 Employee/Spouse $1,139 Employee Child $ 825 Employee Child $ 974 Family $1,118 Family $1,319 Proposed Dental Premium: Delta Dental Monthly Premium Employee $2388- 25.07 Employee/Spouse $452-51.16 Employee Child $59-Ws53.51 Family $82-90-87.05 SECTION 2. That the premiums for the Comprehensive Health Insurance Benefit Plan for Employees approved and adopted in Section 1 above shall become effective January 1, 2018. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 10, 2017 Recorded by Lindsay Parish, Assistant City Clerk, October 10, 2017 tmo\amend-premiums-health ins 2018 Agenda Action Form Paducah City Commission Meeting Date: October 10, 2017 Short Title: Approve Bid for Noble Park Tennis Court Reconstruction ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Mark Thompson Presentation By: Mark Thompson Background Information: The Noble Park Tennis Courts are the only public tennis courts in the City of Paducah. They are well used and well worn. Over the years large cracks have developed in the surface making play difficult. Tuesday October 3, 2017 bids were advertised to be opened. Central Paving of Paducah was the only bid received. However, the base bid of Central Paving was $10,700 below that of the engineers estimate. Additionally, it is recommended that we take a deduction for Alternate 91 of $3,811.49 to allow for the reuse of the portion of the fence that was installed earlier this year after storm damage. Staff recommends approval of the bid and Alternate 41 by Central Paving for the project totaling $177,009.06. Bids for the new lighting of the tennis courts will be coming forth after completion of the surface work. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns 0 Funds Available: Account Name: Tennis Court Reconstruction S X17 Project Number: PA010 Finance Staff Recommendation: Approval Attachments: Contract, budget summary, Architect's letter MHT Department Head City Clerk City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE BID OF CENTRAL PAVING COMPANY OF PADUCAH, INC., UTILIZING THE FIRST DEDUCTIVE ALTERNATIVE FOR THE NOBLE PARK TENNIS COURT RECONSTRUCTION PROJECT. AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME WHEREAS, on October 3, 2017, the City received a sealed written bid from Central Paving Company of Paducah Inc., for the Noble Park Tennis Court Reconstruction Project; and WHEREAS, the base bid submitted was in the amount of $180,820.55 with a deductive alternate #1 in the amount of $3,811.49 if the City chooses to reuse the portion of the fence that was installed earlier this year after storm damage; and WHEREAS, the base bid of Central Paving is $10,700 below that of the engineer's estimate; and WHEREAS, the City wishes to accept the bid with Deductive Alternate # 1 and proceed with execution of a contract for the reconstruction project. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Central Paving Company of Paducah, Inc., utilizing the first deductive alternative in the total amount of $177,009.06 for the Noble Park Tennis Court Reconstruction project, said bid being in substantial compliance with the bid specifications and advertisement for bids, and as contained in the bid of Central Paving Company of Paducah, Inc., of October 3, 2017. SECTION 2. That the Mayor is hereby authorized to execute a contract with Central Paving Company of Paducah, Inc., for the Noble Park Tennis Court Reconstruction Project, as set out in Section 1 above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. PA0109. SECTION 3. This expenditure shall be charged to project account numbers SECTION 4. This ordinance shall be read on two separate days and will become sffective upon summary publication pursuant to Chapter 424. ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 10, 2017 Recorded by Tanana S. Sanderson, City Clerk, October 10, 2017 Mo\bid-PARKS-Tennis Court Reconstruction October 5, 2017 BACON I FARMER I WORKMAN Mr. Mark Thompson, Executive Director Paducah Parks and Recreation 1400 H.C. Mathis Drive, P.O. box 7265 Paducah, KY 42002-7265 ENGINEERING & TESTING, INC. RE: Noble Park Tennis Court Renovation Recommendation of Bid Acceptance — Base Bid and deductive Alternate #1 Mr. Thompson: After review of the single bid received on October 3, 2017 from Central Paving Company, it is the recommendation of Bacon Farmer Workman that the low responsive base bid and deductive alternate bid #1 totaling One hundred seventy-seven thousand, nine dollars and six cents ($177,009.06) be accepted by the City for the construction of the above referenced project. Although only one bid was received the bid was under the Engineer's estimate and all associated bid submittal items were found in compliance with the project manual. Regar s, �f f Kenneth D. McDaniel, PE Bacon Farmer Workman Engineering & Testing, Inc. CC: BFW File 17271 500 South 17th Street P.O. Box 120 Paducah, KY 42002-0120 phone: (270) 443-1995 fax: (270) 443-1904 1215 Diuguid Drive Murray, KY 42071 phone: (270) 753-7307 fax: (270) 759-4950 966 Double Bridge Road Lewisburg, TN 37091 phone: (931) 359-4882 www.bfwengineers.com 907 Arrow Road, Ste. 2 Champaign, IL 61821 Phone: (217) 530-4283 403 North Court Street Marion, IL 62959 phone: (618) 993-6700 phone: (618) 997-9190 fax: (618) 993-6717 City of Paducah 500 - Noble Park Tennis Court Renovation Page 1 of 2 CITY OF PADUCAH, KENTUCKY PARKS AND RECREATION AGREEMENT FOR NOBLE PARK TENNIS COURTS RENOVATION THIS AGREEMENT, made this day of , 2017 by and between the CITY OF PADUCAH, hereinafter called the OWNER, and , hereinafter called the CONTRACTOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Contractor agrees to furnish all the necessary labor, materials, equipment, tools and services necessary for the construction of the Noble Park Tennis courts Renovation. All Work shall be in accordance with this Agreement, the Plans, Specifications and anyAddendum(s) issued. Throughout the performance of this Contract, the Engineering -Public Works Department of the City of Paducah shall, in all respects, be acting as both Engineer and agent for the Owner, City of Paducah. All work done by the Contractor shall be completed under the general supervision of the Engineer. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Contractor hereby agrees to commence work under this contract on or before a date to be specified in the Notice to Proceed and to fully complete the project Ninety (90) consecutive calendar days thereafter. Failure of the Contractor to complete the work in the time specified above plus any extensions allowed in accordance with the General Conditions shall result in the assessment of liquidated damages for the delay (not as a penalty). Liquidated damages shall be in the amount of Two Hundred and Fifty Dollars ($250.00) per consecutive calendar day for failure to meet the final completion date and shall be withheld from final payment. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Contractor for the performance of the Contract, subject to additions and deductions provided therein: ($ ) as quoted in the Bid Proposal by the Contractor dated which shall constitute full compensation for the work and services authorized herein. ARTICLE 4. PROGRESS PAYMENTS The Contractor may submit each month, and no more than once a month, a Request for Payment for work completed in accordance with the Specifications. The Owner will make partial payments on or about thirty (30) days after submission of a properly completed invoice and approval of the completed work. At the Engineer's discretion, a ten percent (10%) retainage may be held until final completion and acceptance of the work. ARTICLE 5. ACCEPTANCE AND FINAL PAYMENT Final payment shall be due sixty, (60) days after substantial completion of the work, provided the work will then be fully completed and the Contract fully performed in accordance with the specifications. City of Paducah Noble Park Tennis Court Renovation 500 - Page 2 of 2 ARTICLE 6. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 7. THE CONTRACT DOCUMENTS The Plans, Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. CONTRACTOR BY _ TITLE ADDRESS: CITY OF PADUCAH, KENTUCKY BY Brandi Harless, Mayor ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 NOTICE OF AWARD TO: CONTRACTOR PROJECT: PROJECT ooslo NOTICE OF AWARD PAGE 1 OF 1 After consideration of all Bids received for the above referenced PROJECT, you are hereby notified that your Bid dated has been accepted as the responsive bid with the lowest bid price in accordance with the specifications. This Award is contingent upon final approval of the City of Paducah Board of Commissioners. You are hereby required by the Information for Bidders to execute and deliver the Contract Agreement and to furnish the required Bond(s) and Certificate of Insurance within Ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bond(s) and Certificate of Insurance within the stipulated time period, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your bid as abandoned and as a forfeiture of your Bid Bond. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER. OWNER CITY OF PADUCAH, KY Parks and Recreation Date: ACCEPTANCE OF NOTICE Receipt of this NOTICE is hereby acknowledged by: of of Company), this the _ day of 20_ 0 Title City of Paducah 310 - Noble Park Tennis Court Renovation Page 1 of 4 CITY OF PADUCAH, KENTUCKY PARKS AND RECREATION BID PROPOSAL FOR NOBLE PARK TENNIS COURT RENOVATION Proposal of (hereinafter called Bidder), organized and existing under t e laws of (state) and doing business as fall L/lea�s. ", as applicable to the City of Paducah, Kentucky (hereinafter referred to as Owner.) •Insert A Corporarlon', A Partnership" or An Individual" In compliance with your Invitation for Bid, Bidder hereby proposes to furnish all the necessary labor, materials, equipment, tools and services necessary for the construction of the Noble Park Tennis Court Renovation in accordance with the plans, specifications and other contract documents prepared by the City Engineering -Public Works Department, at the prices stated below. By submission of this Bid, each Bidder certifies that this Bid has been arrived at independently, without consultation, communication or agreement as to any matter relating to this Bid with any other Bidder or with any other competitor. The Bidder further understands the quantities shown herein are estimates only and the Owner reserves the unlimited right to add to or delete from same at its discretion. In case of a discrepancy In the extension of a bid price, the unit pri a shall govern over the total price for all items. Security in the sum of $ /t/n , in the form of a Bid Bond or cashier's check, said amount being equal to Five Percent (5%) of the Total Bid Amount, is submitted herewith in accordance with the Specifications. This Security is furnished to the Owner as a guarantee that the agreement will be executed and all bonds required shall be furnished within ten (10) days after award of the Contract to the undersigned. Additionally, the Bidder has submitted with this Bid Proposal the required signed and notarized Certifications as required by the laws of the Commonwealth of Kentucky. Failure of the Bidder to comply with these provisions will make the Bid Non -Responsive and shall result In disqualification of the submitted Bid Proposal. After reasonable consideration of all bids received, a Notice of Award will be given to the Responsible Bidder who submits the lowest responsive bid in accordance with the specifications. The responsible Bidder shall have the capability in all respects to perform fully the contracts requirements, and the moral integrity and reliability of which to assure good faith performance. The responsive Bidder shall submit a bid that conforms in all material respects to the specifications without any deviations of the invitation for bids. If Notice of Award is given to the Bidder within Sixty (60) days after the time of receipt of Bids, the Bidder agrees to execute and deliver a Contract Agreement in the prescribed form and furnish the required bonds and insurance within ten (10) days after the Contract is presented for signature. Bidder hereby agrees to commence work under this contract on or before a date to be specified in the Notice to Proceed and to fully complete the project within One Hundred Twenty (120) consecutive calendar days thereafter. Bidder further agrees to pay as liquidated damages, the sum of Two Hundred and Fifty Dollars ($250.00) for each consecutive calendar day thereafter until project completion as provided in accordance with Specifications. Payments for Work Completed will be made in accordance with the Specifications. City of Paducah Noble Park Tennis Court Renovation 310 - Page 2 of 4 NO, ITEM DESCRIPTION QUANTITY UNI 7 UNIT PRICE AMOUNT 1 Bonds, Insurance and Mobilization 1 LS $ SZd 0-' $ S-100. ®® 2 Demolition 1 LS $ V $ ICO 3 DGA Subbase 1040 Ton $ a/9r Sa $ 0140 4 Asphalt Base Course Paving . 330 Ton $ � $ AT, 3,N 40 5 Asphalt Surface Course Paving 330 LF $ 9 p $ 6 Topsoil fill (borrow) 100 CY $ os $ �/ uo 7 Concrete Sidewalk (5") 8 SY $ M cb $ e(o0. `0 8 Chain Link Fence (10') 840 LF $ . 77 s �� pad, 9 Chain Link Fence (8') 145 LFI '✓� $ ev 3o.ls� 10 Tennis Court Surfacing and Striping 3995 SY $ X 2$ $ 0Wt9S3 .(-V 11 Fine, Grading, Fertilizing and Seeding 1 LS $ ROD.60 $ o0 12 Net Posts (pair) and Nets 7 EA $ 132. V. �® $ 13.740. b® TOTAL BID $ 1900 g DEDUCTIVE ALTERNATE #1 NO. ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT A1-8 Reuse 252 LF of Existing Fence Fabric. Match Green with remining 10' Fence 1 % 9 9 ASIZ 31cl A1-9 Match Green Color of Existing Fence Color to be Reused 1 LS Deductive Alternative #1 Total $ MI. q ADDENDUM The Bidder hereby acknowledges receipt of the following Addenda, if any, and is fully aware of the implications of the addendums on the Bid: fAddendum No(s) Daied � 7 o2a7 Addendum No(s) Dated Attachments to the Bid Proposal Required• 1. Bid Bond in the amount of 5% of the bid. 2. Bidder's Certification - Signed and Notarized. City of Paducah Noble Park Tennis Court Renovation 310 - Page 3 of 4 SUB -CONTRACTORS: Subcontractors (if any) who the Bidder proposes to use on the project shall be listed. Once the bidder's proposal has been accepted, there shall be no deviations from the list, except as requested by, or upon approval of, the Owner. COMPK CONTACT PHONE WORK PROPOSED % T ale: iii „rQ Z� F 6123#7 PREFERENCE TO KENTUCKY BIDDERS In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the Commonwealth shall be given a preference against a non-resident bidder registered in any state that gives or requires a preference to bidders from that state. The preference shall be equal to the preference given or required by the state of the non-resiZe der. Bidder is a resident of the following state:1604 OF If Bidder is a non-resident of the Commonwealth of Kentucky, indicate if any preference is given by the resident's state: City of Paducah Noble Park Tennis Court Renovation 310 - Page 4 of 4 BID DOCUMENTS: Bid Documents including the Bid Guaranty, shall be enclosed in an envelope clearly labeled with the words "Bid Documents, Name of Project, Name of Bidder, and Date and Time of Bid Opening," in order to guard against premature opening of the bid. Bids received late will be disqualified and returned to the sender unopened. The Bidder herein certifies that all specifications have been reviewed and that any variations to the said specifications, including exceptions to or enhancements to same, are clearly indicated as an attachment to this bid. In submitting this Bid, it is understood that the right is reserved by the Owner to reject any and all Bids in accordance with the City of Paducah's Code of Ordinances and the Specifications. THE ABOVE PROPOSAL IS gtREBY RESPECTFULLY ,StbMITTED BY: ADDRESS: PHONE:,=— 54440SY / FAX: a740' Vg% �Z3.9 2-- CELL PHONE(45.SN U � E-MAIL: e,\ C Ut :.Z ` FEDERAL TAXPAYER IDENTIFICATION NUMBER: KENTUCKY TAXPAYER IDENTIFICATION NUMBER: CITY OF PADUCAH BUSINESS LICENSE NUMBER: ®/�, CITY OF Pi Noble Park Tennis 1 Mark Thompson, Director Bid Date: October 3, 2017, " NO. ITEM DESCRIPTION QUANTITY UNIT 1 Bonds, Insurance and Mobilization 1 LS 2 Demolition 1 LS 3 DGA Subbase 1040 Ton 4 Asphalt Base Course Paving 330 Ton 5 Asphalt Surface Course Paving 330 Ton 6 Topsoil fill (borrow) 100 CY 7 Concrete Sidewalk (5") 8 SY 8 Chain Link Fence (10') 840 LF 9 Chain Link Fence (8') 145 LF 10 Tennis Court Surfacing and Striping 3995 SY 11 Fine, Grading, Fertilizing and Seeding 1 LS 12 INet Posts (pair) and Nets 7 EA TOTAL BID DEDUCTIVE ALTERNATE #1 NO. ITEM DESCRIPTION QUANTITY UNIT Reuse 252 LF of Existing A1-8 Fence Fabric. Match Green 1 LS with remining 10' Fence Match Green Color of A1-9 Existing Fence Color to be 1 LS Reused Deductive Alternative #1 Total TOTAL BID j 4DUCAH Court Renovation of Parks and Recreation rime 10:00 AM @ City Hall Engineer's Estimate Central Paving Company UNIT PRICE AMOUNT AMOUNT UNIT PRICE AMOUNT $ (3,811.49) $ (3,811.49) $ 7,350.00 $ 5,700.00 $ 5,700.00 $ 9,307.50 $ 9,307.50 $ 6,180.00 $ 6,180.00 $ 22.00 $ 22,880.00 $ 19.50 $ 20,280.00 $ 100.00 $ 33,000.00 $ 88.80 $ 29,304.00 $ 100.00 $ 33,000.00 $ 91.10 $ 30,063.00 $ 15.00 $ 1,500.00 $ 11.00 $ 1,100.00 $ 65.00 $ 520.00 $ 70.00 $ 560.00 $ 35.00 $ 29,400.00 $ 49.77 $ 41,806.80 $ 30.00 $ 4,350.00 $ 43.47 $ 6,303.15 $ 10.00 $ 39,950.00 $ 7.28 $ 29,083.60 $ 1,500.00 $ 1,500.00 $ 1,200.00 $ 1,200.00 $ 1,150.00 $ 8,050.00 $ 1,320.00 $ 9,240.00 $ 190,807.50 $ 180,820.55 4ND DEDUCTIVE ALTERNATE #1 $ 177,009.06 UNIT PRICE AMOUNT UNIT PRICE AMOUNT $ (3,811.49) $ (3,811.49) $ (3,811.49) 4ND DEDUCTIVE ALTERNATE #1 $ 177,009.06 Funds Available: Account Name: N/A Account Number: N/A Finance Motion: Attachments: Request for Annexation Legal Description of proposed annexation Annexation plat