HomeMy WebLinkAboutCCMPacket2017-05-23CALLED
CITY COMMISSION MEETING
AGENDA FOR MAY 23, 2017
4:00 P.M.
CITY HALL — LOWER LEVEL TRAINING ROOM
300 SOUTH FIFTH STREET
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and
will be enacted by one motion and one vote. There will be no separate discussion of these items
unless a Board member so requests, in which event the item will be removed from the Consent
Agenda and considered separately. The City Clerk will read the items recommended for
approval.
I.
CONSENT AGENDA:
A. MINUTES
B. APPOINTMENT(S)
1. Civil Service Commission
C. RESOLUTION(S)
1. Declaration of Official Intent to Reimburse Advances
Made for Capital Outlays (E911 Equipment & related
Project costs) To Be Made From Subsequent Borrowings —
GOB 2017 or Thereafter — J. PERKINS
D. MOTION(S)
1. R & F Documents
E. MUNICIPAL ORDER(S)
1. Personnel Actions
2. Application for a Delta Regional Authority Grant for the
Emergency Communications Services Department — E.
McMANUS
3. Accept Bid for Self -Contained Breathing Apparatus for the
Fire Department — FIRE CHIEF
4. Authorize Payment to Clean Earth, Inc., for Spring Clean-
up Day — R. MURPHY
5. Budget Reallocation for MAP Fund Reserve — R.
MURPHY
6. Authorize Payment to Paducah Economic Development for
Matrix Pass -Through Funds - $125,000 — J. PERKINS
II.
WORKSHOP
Budget Presentation — CITY MGR & J. PERKINS
III.
COMMENTS
A. Comments from the City Manager
B. Comments from the Board of Commissioners
C. Comments from the Audience
IV.
EXECUTIVE SESSION
MAY 16, 2017
At a Regular Meeting of the Board of Commissioners, held on Tuesday, May 16, 2017, at 5:30
p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless
presided, and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Holland, Rhodes, Wilson and Mayor Harless (4). Commissioner Abraham
arrived at 5:38 p.m. (1).
INVOCATION
Commissioner Holland gave the invocation.
CONSENT AGENDA APPROVAL
Mayor Harless asked the City Clerk to read the items on the consent agenda.
I(A) Minutes for the May 9, 2017, City Commission Meeting
I(B)1 Reappoint Beverly McKinley to the Code Enforcement Board. This term will
expire February 26, 2020.
1(B)2 Appoint Rachael King & Jennifer Tritle to the Civic Beautification Board. These
terms will expire July 1, 2021.
l(B)3 Appoint Earlie Fugate to the Civil Service Commission to replace David Sorrells
whose term has expired. This term will expire May 16, 2020.
I(B)4 Reappoint William Robert Johnston to the Paducah -McCracken County Industrial
Development Authority. This term will expire March 25, 2021.
I(C)1 A MUNICIPAL ORDER OF THE CITY OF PADUCAH ACCEPTING THE
GRANT, APPROVING A GRANT AGREEMENT AND A GRANT
ASSIGNMENT AND ASSUMPTION AGREEMENT, AND AUTHORIZING
THE MAYOR TO SIGN ALL RELATED DOCUMENTS (M.0.41966; BK 10)
I(C)2 A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2017
COMMUNITY DEVELOPMENT BLOCK GRANT IN THE AMOUNT OF
$1,000,000 FROM THE OFFICE OF THE GOVERNOR, DEPARTMENT FOR
LOCAL GOVERNMENT FOR THE FLOODWALL PUMP STATION #2
REHABILITATION PROJECT (M.O.#1967; BK 10)
I(C)3 A MUNICIPAL ORDER ACCEPTING GRANT FUNDS THROUGH THE
KENTUCKY HERITAGE COUNCIUSTATE HISTORIC PRESERVATION
OFFICE AND NATIONAL PARK SERVICE TO BE USED FOR
PROFESSIONAL DEVELOPMENT TRAINING REQUIRED FOR THE
HISTORIC & ARCHITECTURAL REVIEW COMMISSION AND
AUTHORIZING THE MAYOR TO EXECUTE SAID GRANT AGREEMENT
AND ALL DOCUMENTS RELATING TO SAME (M.O.#1968; BK 10)
Motion was made by Mayor Harless, seconded by Commissioner Holland, to approve the items
on the Consent Agenda as presented.
Adopted upon call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless
(4)
VETERANS DAY PARADE PURPOSE
Commissioner Holland offered that the following resolution be adopted, seconded by
Commissioner Wilson.
A RESOLUTION AFFIRMING AND ACCEPTING THE POSITION OF THE
PADUCAH VETERANS DAY COMMITTEE THAT PARTICIPANTS IN THE VETERANS
DAY PARADE BE LIMITED TO THOSE THAT REPRESENT THE FLAG OF THE UNITED
STATES AND THE VETERANS OF THE UNITED STATES ARMED FORCES.
WHEREAS, in 1996 then Mayor Albert Jones formed the Paducah Veterans for
the purpose of recognizing Veterans of the United States Armed Forces; AND
WHEREAS, the Veterans Day Parade has run continuously since then under the
direction of the City of Paducah Parks Services Department; AND
MAY 16, 2017
WHEREAS, the Veterans Day Committee has on April 206 of 2017 reaffirmed
its statement of purpose for the parade to limit participation to only those groups who represent
Veterans of the United States Armed Forces under the Flag of the United States.
NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the
City of Paducah to accept and abide by the Resolution of the Veterans Day Committee to limit
participation in the Veterans Day Parade to groups or individuals who represent, support and
honor Veterans of the United States Armed Forces.
This Resolution shall be in full force and effect from and after its adoption.
Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless
(4)•
COMMENTS
COMMENTS FROM THE CITY MANAGER
• City Engineer Rick Murphy introduced Maegan Mansfield as the new Engineering
Project Manager for the Engineering -Public Works Department.
• The City Manager reported state law mandates cities' comprehensive plans are to be
reviewed and re -adopted every 5 years. As of right now, June 30th is the deadline for
Paducah's plan. The Planning Department and the City Manager recommend that it be
re -adopted as is by the Planning Commission (it does not need to go before the Board of
Commissioners if there are not any changes) for now and staff will begin the process of
preparing a new plan.
• The FY2018 budget presentation will be next Tuesday at 4:00 p.m. The commission
meeting will be held in the lower level training room.
• The property at 432 Broadway has caution tape on it due to bricks falling from the
adjoining property. The property owner is addressing the situation.
• Sheryl Chino gave an update on the plans for 432 Broadway. The building was
demolished in 2016 due to severe deterioration and being a safety hazard to the public.
Because of the narrow size of the property making infill development challenging the
Planning Department recommends a "pocket park" be constructed to fill the area. The
Yeiser Art Center and MAKE Paducah are teaming up to coordinate the community art
project. Various garden clubs along with Paducah Bank, Paducah Board of Realtors, and
Four Rivers Behavioral Health have expressed interest in partnering together to make the
park a reality. Estimated cost for the project is $126,000.
Commissioner Abraham arrived at 5:38 p.m.
COMMENTS FROM THE BOARD OF COMMISSIONERS
Commissioner Wilson asked that we remember Bill Shroeder's family. He passed away on May
13`h. Mr. Shroeder and his wife Meredith are the founders of the American's Quilters Society
which are the host of the Quilt Show held here annually. Be envisioned the painting of the
murals on the floodwalls downtown and through his leadership this project is successful success.
He was very community oriented and will be sorely missed.
Commissioner Abraham has received a few phone calls from residents in the Pecan Drive area of
4231 Pecan (which was recently rezoned to R-4) asking that they be remembered when there are
heavy rain storms due to the rising of the creeks behind some of their properties. Some of those
residents have been asked to serve on the Citizens Stormwater Advisory Committee. The first
public invitation meeting for the Stormwater Master Plan is tentatively planned for mid-June.
Residents are asked to send any date stamped flood photos to the Engineering -Public Works
Department.
ADJOURN
Mayor Harless offered motion, seconded by Commissioner Wilson, that the meeting be
adjourned at approximately 6:00 p.m. All in favor. Motion carried.
ADOPTED: May 23, 2017
City Clerk
Mayor
BOARDS and COMMISSIONS
APPOINTMENTS and REAPPOINTMENTS
FOR CITY COMMISSION CONFIRMATION
❑ Appointment
A Reappointment
❑ Joint Appointment NAME: Martin Bendick
❑ Joint Reappointment
NAME OF BOARD OR COMMISSION:
Civil Service Commission
DATE TO BE PLACED ON AGENDA: May 23, 2017
EXPIRATION OF TERM DATE: MAY 13, 2020
APPOINTEE'S HOME ADDRESS:
Street: 11 Groveway Blvd.
City/Zip: Paducah, KY 42001
Phone: H: 270 -534-1320 C: 270-564-8484
Email Address: mibendick@hotmail.com
Appointee's Business Name:
Address:
City/Zip:
Phone:
TO REPLACE ON BOARD:
❑ Thank you
❑ Resigned ADDRESS:
❑ Term Expired
❑ Other (explain) City/Zip:
Appointee Confirmation: Date: 5/17/17 By: _Lindsay Parish
Board of Commission Approval:
Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN:
Cc: file
Agenda Action Form
Paducah City Commission
Meeting Date: 05-23-2017
Short Title: Declaration of Official Intent to Reimburse Advances Made
for Capital Outlays (E911 Equipment & related project costs) To Be Made
From Subsequent Borrowings — GOB 2017 or thereafter.
Ordinance ❑ Emergency ❑ Municipal Order ® Resolution ❑ Motion ❑
Staff Work By: Jonathan Perkins
Presentation By: Jonathan Perkins
Background Information:
As with any debt issue, there are many rules and regulations which must be
followed and numerous documents created establishing written evidence of
compliance.
In order to comply with U.S. Treasury Regulations (Section 1.150-2 of IRC
1986, as amended), the Commission must pass a resolution `declaring official
intent' to reimburse any advance capital outlays associated with the City's
upcoming debt issue.
Advance capital outlays (maximum disbursements made before we have bond
proceeds in hand) related to the City's future borrowings might be considered
as part of the debt issue capital outlays upon passage of the attached
resolution.
E911 Equipment $3,500,000
Goal: ®Strong Economy ® Quality Services❑ Vital Neighborhoods® Restored Downtowns
Funds Available: Account Name: Debt Issue — GOB 2017/2018 i I y 3Di7
Account Number: Debt Service & Gen Fund r� Finance
Staff Recommendation: Recommend that the attached resolut of n be adop
Attachments: Resolution for Reimbursement of Advance Capital Outlays
Department Head City Clerk City Manager
S.Von PerkinsMordDebl ManagementTond Issue $3 5M - 2017, E911 Equipment, File 896Wgenda - Reimbursement Resolution, E91 I Equipment, SI 5M, GOB 2017 Doc
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PADUCAH, KENTUCKY, MAKING
DECLARATION OF OFFICIAL INTENT WITH RESPECT TO
REIMBURSEMENT OF TEMPORARY ADVANCES MADE FOR CAPITAL
EXPENDITURES TO BE MADE FROM SUBSEQUENT BORROWINGS
WHEREAS, Treasury Regulation § 1.150-2 (the "Reimbursement Regulations"), issued
pursuant to Section 150 of the Internal Revenue Code of 1986, as amended, (the "Code") prescribes
certain requirements by which proceeds of tax-exempt bonds, notes, certificates or other obligations
included in the meaning of "bonds" under Section 150 of the Code ("Obligations") used to
reimburse advances made for Capital Expenditures (as hereinafter defined) paid before the issuance
of such Obligations may be deemed "spent" for purposes of Sections 103 and 141 to 150 of the
Code and therefore, not further subject to any other requirements or restrictions under those
sections of the Code; and
WHEREAS, such Reimbursement Regulations require that an Issuer (as hereinafter
defined) make a Declaration of Official Intent (as hereinafter defined) to reimburse any Capital
Expenditure paid prior to the issuance of the Obligations intended to fund such Capital Expenditure
and require that such Declaration of Official Intent be made no later than sixty (60) days after
payment of the Capital Expenditure and further require that any Reimbursement Allocation (as
hereinafter defined) of the proceeds of such Obligations to reimburse such Capital Expenditures
occur no later than eighteen (18) months after the later of the date the Capital Expenditure was paid
or the date the property acquired with the Capital Expenditure was placed in service, except that any
such Reimbursement Allocation must be made no later than three years after such Capital
Expenditure was paid; and
WHEREAS, the City of Paducah, Kentucky wishes to ensure compliance with the
Reimbursement Regulations;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF PADUCAH, KENTUCKY:
SECTION 1. Definitions. The following definitions apply to the terms used herein:
"Allocation" means written evidence that proceeds of Obligations issued subsequent to the
payment of a Capital Expenditure are to reimburse the Issuer for such payments. "To allocate"
means to make such an allocation.
"Capital Expenditure" means any expense for an item that is properly depreciable or
amortizable or is otherwise treated as a capital expenditure for purposes of the Code, as well as any
costs of issuing Reimbursement Bonds.
"Declaration of Official Intent" means a written declaration that the Issuer intends to fund
Capital Expenditures with an issue of Reimbursement Bonds and reasonably expects to be
reimbursed from the proceeds of such an issue.
"Issuer" means the City of Paducah, Kentucky.
"Reimbursement" means the restoration to the Issuer of money temporarily advanced from
other funds, including moneys borrowed from other sources, of the Issuer to pay for Capital
Expenditures before the issuance of Obligations intended to fund such Capital Expenditures. "To
reimburse" means to make such a restoration.
"Reimbursement Bonds" means Obligations that are issued to reimburse the Issuer for
Capital Expenditures, and for certain other expenses permitted by the Reimbursement Regulations,
previously paid by or for the Issuer.
"Reimbursement Regulations" means Treasury Regulation § 150-2 and any amendments
thereto or superseding regulations, whether in proposed, temporary or final form, as applicable,
prescribing conditions under which the proceeds of Obligations may be allocated to reimburse the
Issuer for Capital Expenditures and certain other expenses paid prior to the issuance of the
Obligations such that the proceeds of such Obligations will be treated as "spent" for purposes of
Sections 103 and 141 to 150 of the Code.
SECTION 2. Declaration of Official Intent.
(a) The Issuer declares that it reasonably expects that the Capital Expenditures
described in Section (b), which were paid no earlier than sixty (60) days prior to the date hereof, or
which will be paid prior to the issuance of any Obligations intended to fund such Capital
Expenditures, will be reimbursed with the proceeds of Obligations, representing a borrowing by the
Issuer in the maximum principal amount, for such Reimbursements, of $3,500,000; and
(b) The Capital Expenditures to be reimbursed are for the acquisition of E911
Equipment and related expenses.
SECTION 3. Reasonable Expectations. The Issuer does not expect any other funds
(including the money advanced to make the Capital Expenditures that are to be reimbursed), to be
reserved, allocated on a long-term basis, or otherwise set aside by the Issuer or any other entity,
with respect to the Capital Expenditures for the purposes described in Section 2(b).
SECTION 4. Severability. If any section, paragraph or provision of this Resolution shall
be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such
section, paragraph or provision shall not affect any of the remaining provisions of this Resolution.
SECTION 5. Open Meeting_ It is found and determined that all formal actions of this City
Commission of the Issuer concerning and relating to the adoption of this resolution were adopted in
an open meeting of this City Commission of the Issuer; and that all deliberations of this City
Commission of the Issuer and of any of its committees that resulted in such formal action, were in
2
meetings open to the public, in compliance with the law.
SECTION 6. Effective Date. This Resolution shall take effect from and after its passage,
as provided by law.
The undersigned has been authorized by the City Cormnission to sign this resolution on
behalf of the City Commission.
CITY OF PADUCAH, KENTUCKY
Mayor
Attest:
City Clerk
Adopted by the Board of Commissioners, May 23, 2017
Recorded by Tammara S. Sanderson, May 23, 2017
\Reimbursement Resolution —Bond E911 Equipment -2017
R\City Clerk\Ta ystuN\WoIdV SOLN elmbursement Resolution-Eond E911 Equipment-201].Doc
CERTIFICATE
I, the undersigned City Clerk of the City of Paducah, Kentucky, certify that the foregoing is
a true copy of a Resolution adopted by the City of Paducah, Kentucky at a meeting of the City
Commission held on the day of , 2017.
I further certify that all actions taken in connection with the resolution were in compliance
with the requirements of KRS 61.810, 61.815, 61.820 and 61.825, and that said resolution is now in
full force and effect, all as appears from the official records of the City in my custody and under my
control,
Witness my hand as City Clerk of the City of Paducah, Kentucky this day of
, 2017.
City Clerk
5 Von Perkins\WordlDebt Management) oad Issue $3.SM-201], E911 Equipment, File 8.96\Rshborsemeot Resolution -Bond, E911 Equipment -201].Doc
in
May 23, 2017
I move that the following documents be received and filed:
1. Notice of Cancellation for the Board of Commissioners of the City of Paducah for May 2,
2017.
2. Notice of Rescheduled Regular Meeting for the Board of Commissioners of the City of
Paducah for May 23, 2017.
3. Certificates of Liability Insurance for McClusky Concrete Construction, Inc.
4. Contracts/Agreements:
a. Memorandum of Understanding with Paducah McCracken County Convention
Center Corporation designating Agent for Convention Center Improvements
(MOH 1964)
b. Agreement with Marcum Engineering, LLC for Paducah City Hall Improvements
— Phase I (MO # 1963)
c. Partnership Agreement with the Department of the Army for the Ohio River
Shoreline Reconstruction Project (ORD 2017-5-8484)
BIDS FOR PADUCAH FIRE DEPARTMENT
Self -Contained Breathing Apparatus (SCBAs)
1. Finley Fire dba Bluegrass Fire Equipment
2. 911 Fleet
*Denotes Recommended Bid
CITY OF PADUCAH
May 23, 2017
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
Date
CITY OF PADUCAH
PERSONNEL ACTIONS
CITY OF PADUCAH
PERSONNEL ACTIONS
May 23, 2017
t,..:m �"?,• aG a�`aPr-NEW HIRES PARTTIME(PREEEMPORARi'FSEA90`FJ�A.F„Rv.-,€�'�� }.°'f°...�p�IN
POSITION RATE NCS/CS FLSA EFFECTIVE DATE
PARKS SRVCS - MAINTENANCE
Styers, James B Parks Maintenance Laborer $9.00/Hr NCS Non -Ex May 19, 2017
PARKS SRVCS - RECREATION
Hutson, William E
Milford, Madeleine E
Wolfe, John R
Summer Camp Coordinator
Recreation Leader
Lifeguard
$9.50/Hr NCS Non -Ex
$8.25/Hr NCS Non -Ex
$8.25/Hr NCS Non -Ex
May 22, 2017
May 22, 2017
May 22, 2017
qma
W a�
.'r��,d�'�TERMINATI0t79t'PARTTIME�PITfITPORY/SEASA AL1r�1.'f.!..`g..,�`,,,`..�.m.��,�.Ti;?
POSITION REASON EFFECTIVE DATE
Myers, Mallory M Recreation Leader Declined Job Offer May 9, 2017
VAYROLLADJUSTMENTSITRANSFERS/PRISMOtIONS}TEMPOR.4RYAS9IGMENTS, s_S �:*`�;uyrps„}4,1,.
PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE
AND BASE RATE OF PAY AND BASE RATE OF PAY
PARKS SRVCS - RECREATION
Grogan, Josh E
Head Lifeguard
Pool Manager NCS
Non -Ex
May 11, 2017
$8.50/Hr
$11.00/Hr
Dunbar, Zara
Recreation Leader
Asst Special Events Coordinator NCS
Non -Ex
May 11, 2017
$11.00/Hr
$11.20/Hr
Smiley, Danielle C
Recreation Leader
Asst Special Events Coordinator NCS
Non -Ex
May 11, 2017
$11.201Hr
$11.40/Hr
POLICE - ADMINISTRATION
Newberry, Robin L
Executive Assistant II
Executive Assistant II NCS
Non -Ex
May 25, 2017
$22.77/Hr
$23.00/Hr* *Merit Increase
Drew, Kelly E
Police Sergeant
Police Sergeant NCS
Non -Ex
May 25, 2017
$28.48/Hr
$29.98/Hr
POLICE - OPERATIONS
White, David R
Assistant Police Chief
Assistant Police Chief NCS
Ex
May 25, 2017
$36.63/Hr
$38.24/Hr* *Step Increase
isr: [� .. '�"''TERM�N�'A`tIONS”-`FULLkTIME��IT4' h '!n'I �',.. `a, �� i ON!i_ ''.
-..a .:. ...,.. .;.
POSITION
REASON
EFFECTIVE DATE
911 COMMUNICATIONS
Gates, Stoy
911 Telecommunicator
Resignation
May 15, 2017
Agenda Action Form
Paducah City Commission
Meeting Date: 23 May 2017
ShortTitle: 2017 Delta Regional Authority SEDAP Grant Application
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Ed McManus, Steve Kyle, Adam Shull, Brent Stringer
Presentation BY: Ed McManus
Background Information:
The Delta Regional Authority (DRA) works to improve economies in 252 counties and parishes among an eight -state region,
a region that includes McCracken County. The main investment tool used by the DRA is the States' Economic Development
Assistance Program (SEDAP), which provides direct investment into community-based and regional projects that address
specific funding priorities. It is for this program that the City of Paducah Emergency Communications department wishes to
apply for grant funding to replace and upgrade communications equipment at the Allie Morgan E 9-1-1 Center. A grant
request of $200,000 will go toward the purchase of a new logging recorder, equipment identified in Federal Engineering,
Inc.'s Needs Assessment and Alternates Report. This purchase will help replace equipment used in the current 9-1-1
system at the communications center, which is the first phase of three to provide new or upgraded systems. The
communication centers systems supporting 9-1-1 call taking, computer aided dispatch, records management, and radio
dispatch are all aging, at or near end -of -life, and require upgrade or replacement.
There is no match requirement for this grant, but the total cost of the logging recorder is estimated by Federal Engineering
to be $252,500. If the grant proposal is awarded, money from the Fund 064 Radio Depreciation Fund will cover the cost
above grant funding.
Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name:
Account Number: Finance
Project Number:
Staff Recommendation: Authorize and direct the Mayor to execute all required grant application documents.
Attachments: None
Department Head
Cit Clerk
Cit Manager
M
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING AN APPLICATION FOR A
STATES' ECONOMIC DEVELOPMENT ASSISTANCE PROGRAM FUND GRANT IN THE
AMOUNT OF $200,000 FROM THE DELTA REGIONAL AUTHORITY TO ASSIST IN
PURCHASING A LOGGING RECORDER FOR THE EMERGENCY COMMUNICATIONS
SERVICES DEPARTMENT
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah hereby authorizes the Planning Department to
submit an application for a States' Economic Development Assistance Program Fund Grant in
the amount of $200,000 from the Delta Regional Authority to assist in purchasing a logging
recorder for the Emergency Communications Services Department.
SECTION 2. The Mayor is hereby authorized to execute all documents related to
the grant application.
SECTION 3. This order shall be in full force and effect from and after the date of
its adoption.
ATTEST:
Tammara S. Sanderson, City Clerk
Mayor
Adopted by the Board of Commissioners, May 23, 2017
Recorded by Tammara S. Sanderson, City Clerk, May 23, 2017
\mo\grants\delta regional authority -logging recorder - 911
450
Agenda Action Form
Paducah City Commission
Meeting Date: 5/23/2017
Short Title: Purchase of Self Contained Breathing Apparatus (SCBAs) for the
Paducah Fire Department
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Kevin Mckellips, Deputy Fire Chief
Presentation By: Steve Kyle, Fire Chief
Background Information:
On April 27, 2017, sealed bids were opened and read aloud for the purchase of 2 models of the
required SCBAs and related equipment for use by the Paducah Fire Department for the
remaining portion of the 2017 Fiscal Year and the 2018 Fiscal Year with a one-year optional
renewal. Two bids were received, with Finley Fire Equipment submitting the lowest
responsive bid of $6,909.00 per unit for the X3 Model and $6643.00 for the AP75 Model in
accordance with the specifications. The unit price is firm and will be utilized as the Contract
unit price for the remaining portion of the contract time period until June 30, 2018. The
Contract may be renewable for one additional Fiscal -Year term, upon the mutual agreement of
both parties. The City of Paducah Fire Chief, acting as agent for the Owner, shall determine, in
his sole discretion, the option to renewal.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: Fire Hose/Rescue Equipment . I
Account Number: 001-1802-522-40-13 s inance
Staff Recommendation:
To receive and file the bids and adopt an Municipal Order authorizing the Mayor to execute a
contract with Finely Fire Equipment for the purchase of Self -Contained Breathing Apparatus
(SCBAs) at the unit price of $$6,909 for the X3 and $6,643.00 per unit for use by the Paducah
Fire Department for the 2017 and the 2018 Fiscal Year with a One -Year optional renewal if
both parties agree.
Attachments:
Bids, Bid Tab, Advertisement and proposed Contract
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING THE BID OF FINLEY FIRE
EQUIPMENT FOR SALE TO THE CITY OF SELF-CONTAINED BREATHING
APPARATUS FOR USE BY THE PADUCAH FIRE DEPARTMENT FOR THE REMAINING
PORTION OF FISCAL YEAR 2017 & FISCAL YEAR 2018, WITH A ONE-YEAR
CONTRACT OPTION TO RENEW AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah accepts the bid of Finley Fire Equipment at the
unit price of $6,909.00 per set for the X3 Model and $6,643.00 per set for the AP75 Model, for
self-contained breathing apparatus for use by the Paducah Fire Department, said bid being in
substantial compliance with bid specifications, and as contained in the bid of Finley Fire
Equipment of April 27, 2017.
SECTION 2. The Mayor is hereby authorized to execute a contract with Finley
Fire Equipment for the purchase of self-contained breathing apparatus, authorized in Section 1
above, according to the specifications, bid proposal and all contract documents heretofore
approved and incorporated in the bid. This contract shall be for the remaining portion of fiscal
year 2017 and fiscal year 2018, and contains a one-year contract option to renew. Further, the
Mayor is hereby authorized to execute, subsequent to the recommendation of the City of
Paducah Fire Chief, the option for an additional one-year renewal ending June 30, 2019 upon
mutual agreement of both parties.
SECTION 3. These purchases shall be charged to Fire Hose — Rescue Equipment
account.
SECTION 4. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, May 23, 2017
Recorded by Tammara S. Sanderson, City Clerk, May 23, 2017
MO\breathing apparatus 5-2017
00500
AGREEMENT
Page 1 of 2
CITY OF PADUCAH, KENTUCKY
AGREEMENTFOR
SELF-CONTAINED BREATHING APPARATUS (SCBA) EQUIPMENT.
THIS AGREEMENT, made this day of , 2017 by and between the CITY OF
PADUCAH, hereinafter called the OWNER, and hereinafter called the VENDOR,
for the consideration hereinafter named, agree as follows:
ARTICLE 1. SCOPE OF WORK
The Vendor agrees to furnish and deliver the requested Self -Contained Breathing Apparatus
(SCBA) Equipment as ordered by the Paducah Fire Department in full compliance with the Specifications
as contained in the Bid Proposal Dated _April 2017
ARTICLE 2. TIME FOR COMPLETION
The Vendor hereby agrees to deliver Self Contained Breathing Apparatus (SCBA) Equipment
units as ordered by the Paducah Fire Department within 45 consecutive calendar days
of said order.
ARTICLE 3. THE CONTRACT SUM
The Owner agrees to pay the Vendor _$6909 for X3 and $6643 for AP76 for Each Self
Contained Breathing Apparatus (SCBA) units as quoted in the aforementioned Vendor's Bid Proposal
and as approved by the Board of Commissioners on by Municipal Order #
ARTICLE 4. PAYMENTS
The Owner will make Payment in full upon satisfactory delivery of the Self Contained Breathing
Apparatus (SCBA) units as ordered in accordance with the Contract Documents and the Specifications.
Contract prices are firm and will not be altered during the contract period.
ARTICLE 5. CONTRACT TIME
The Contract shall be binding upon the City and the Vendor, his partners, successors, assigns,
and legal representatives for remaining portion of the 2016-2017 Fiscal Year (which ends on June 30,
2017) and through one additional Fiscal Year of 2017-2018 beginning on July 1, 2017 and ending on June
30, 2018.
The term of the Contract may be renewable for ONE additional Fiscal -Year term, upon the mutual
agreement of both parties. The City of Paducah Fire Chief, acting as agent for the Owner, shall
determine, in his sole discretion, the option to renewal. This renewal option shall be exercised by both
parties executing and delivering the written Agreement for the additional Fiscal -Year Renewal. The 2018-
2019 Fiscal -Year time period extension shall upon execution of the Contract by the Mayor of the City of
Paducah and end on June 30, 2019.
The City reserves the right to purchase said Contract items at the quoted unit prices until the
additional Fiscal -Year Renewal Agreement has been executed by both parties. However, in no case shall
the Vendor be bound to supply the Contract items at these prices past the ending of the original
Agreement.
ARTICLE 6. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the
00500
AGREEMENT
Page 2 of 2
Commonwealth of Kentucky, both as to interpretation and performance, as it is made and entered into in
the Commonwealth of Kentucky. Venue for any legal action brought to enforce any provision of this
Agreement or based upon or arising out of this Agreement shall exclusively be in the state courts of
McCracken County, Kentucky, and the parties hereto irrevocably agree to submit to the personal
jurisdiction of any such court.
ARTICLE 7. THE CONTRACT DOCUMENTS
The Specifications and any addendum that may have been issued are fully a part of this Contract
as if thereto attached or herein repeated.
IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above
written.
VENDOR
BY _
TITLE
ADDRESS:
CITY OF PADUCAH, KENTUCKY
BY
Brandi Harless , Mayor
ADDRESS:
Post Office Box 2267
Paducah, Kentucky 42002-2267
Agenda Action Form
Paducah City Commission
Meeting Date: May 23, 2017
Short Title: Authorize Payment to Clean Earth, Inc. for Household Hazardous
& Electronic Waste Collected during 2017 Clean -Up Day
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Chris Yarber, Assistant Public Works Director
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
On April 22, 2017 the City of Paducah co-sponsored along with McCracken County a free
Clean -Up Day to assist all property owners with disposal of various waste. Household
hazardous waste and electronic waste were items collected on this day. In accordance with
Kentucky requirements, a Kentucky certified hazardous waste service is required to dispose
of all hazardous waste. Clean Earth, Inc., with an office in Calvert City, KY, is the only
certified hazardous collector who is a vendor with the Commonwealth of Kentucky within
this area.
Therefore, the service of Clean Earth, Inc. was requested to collect and dispose of household
hazardous and electronic waste during the free Clean -Up Day. This year, the collection of
household hazardous waste and electronic waste totaled $29,613.10. The partial funding of
the free Clean -Up Day is provided by a grant from the Kentucky Division of Waste
Management.
Goal: ❑Strong Economy ®Quality Services ®Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: Fees / Landfill
Project Number: MR0068 rn nce
Account Number: 050-2209-531-2004
Staff Recommendation:
To adopt a Municipal Order authorizing the payment of $29,613.10 to Clean Earth, Inc., for
collection and disposal of household hazardous and electronic waste collected during the free
Clean -Up Day on April 22, 2017.
Attachments:
Invoice
A MUNICIPAL ORDER AUTHORIZING THE FINANCE DIRECTOR TO PAY
CLEAN EARTH, INC., FOR THE DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE
AND ELECTRONIC WASTE COLLECTED DURING THE CITY/COUNTY FREE CLEAN-
UP DAY
WHEREAS, the City of Paducah and McCracken County co-sponsored a free
Clean -Up Day on April 22, 2017, to assist McCracken County property owners with disposal of
various waste; and
WHEREAS, the City will receive partial funding for the free Clean -Up Day from
the Kentucky Division of Waste Management; and
WHEREAS, in accordance with State of Kentucky requirements, a Kentucky
certified hazardous waste service is required to dispose of all hazardous waste; and
WHEREAS, Clean Earth, Inc., located in Calvert City, Kentucky, is the only
local, certified hazardous collector and therefore was requested to collect and dispose of the
household hazardous waste and electronic waste during the free Clean -Up Day; and
WHEREAS, this year's collection of hazardous waste and electronic waste cost
exceeded $20,000 and therefore, requires Procurement Code procedures to be implemented.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the Finance Director is hereby authorized to pay Clean Earth,
Inc., the amount of $29,613.10, for the disposal of household hazardous waste and electronic
waste collected during the City/County free Clean -Up Day.
SECTION 2. This expenditure shall be charged to Project Account No. MR0068.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, May 23, 2017
Recorded by Tammara S. Sanderson, City Clerk, May 23, 2017
Uno\household haz waste -Clean Earth 2017
Faster, smarter, greener sc luttonsr
Bill To:
Paducah Public Works
Attn:Mike Orenduff
1120 North 10th Street
Paducah, KY 42001
Generator:
Paducah and McCracken County Residents
850 Burnett Street
Paducah, KY 42001
Thank you for using Clean Earth for your disposal needs.
Total: $29,613.10
Printed 5/10/2017 3:45:13 PM
Invoice Number:
209958
Invoice Date:
05/09/2017
Due Date:
06/08/2017
Payment Terms:
NET 30
Customer #:
PPW415A
Sale Rep:
Burton, Rose
Purchase Order #:
Work Orders:
180395
Remit To: Clean Earth of Calvert City
PO Box 95000-3755
Philadelphia, PA 19195-0001
724-933-4100
4/27/2017
Invoice Number:
209958
Pound
Invoice Date:
05/09/2017
4/24/2017
Due Date:
06/08/2017
CLeAN®
Purchase Order#:
$467.50
4/24/2017
Customer #:
PPW416A
Faster, smarter, greener solutions -
$1.10
$4,609.00
4/24/2017
Generator: Paducah and McCracken County Residents
600.00
850 Burnett Street
$1.10
$660.00
Paducah KY 42001
180395.24 / MGT -7663 / HOUSEHOLD HAZ WST CORROSIVE LIQUID /
10G/15G
Work Order# 180395
Pound
$1.10
Disposal
4/24/2017
180395-2-5 / MGT -7663 / HOUSEHOLD HAZ WST CORROSIVE LIQUID /
SSG
Date Description
Quantity Unit
Unit Price Line Price
5/8/2017 180395-1 / MGT -54367 / E -WASTE / Pallet
12,340.00 Pound
$0.38 $4,689.20
4/27/2017
180395-1-1 / MGT -7659 / HOUSEHOLD HAZ WST NON REG LIQUIDS /
Rolloff/Dump
8,860.00
Pound
$1.10
$9,746.00
4/24/2017
180395-2-1 / MGT -7664 / HOUSEHOLD HAZ WASTE - AEROSOLS / Tri-
Wall/Supersadc
425.00
Pound
$1.10
$467.50
4/24/2017
180395.2-2 / MGT -7660 / HOUSEHOLD HAZ WASTE - FLAM LIQUIDS /
Tri-Wall/Supersadc
4,190.00
Pound
$1.10
$4,609.00
4/24/2017
180395-2-3 / MGT -7661 / HOUSEHOLD HAZ WST LIQUID PESTICIDES /
Tri-Wall/Supersadc
600.00
Pound
$1.10
$660.00
4/24/2017
180395.24 / MGT -7663 / HOUSEHOLD HAZ WST CORROSIVE LIQUID /
10G/15G
45.00
Pound
$1.10
$49.50
4/24/2017
180395-2-5 / MGT -7663 / HOUSEHOLD HAZ WST CORROSIVE LIQUID /
SSG
160.00
Pound
$1.10
$176.00
4/24/2017
180395-2-10 / MGT -13182 / LAB PACKS / 5G
1.00
Container
$170.00
$170.00
4/24/2017
180395-2.11 / MGT -17609 / MERCURY & MERCURY MANUF.
ARTICLES / SG
1.00
Container
$560.00
$560.00
4/24/2017
180395-2-12 / MGT -21846 / FIRE EXTINGUISHERS / Cylinder
70.00
Pound
$1.10
$77.00
4/24/2017
180395-2-13 / MGT -7788 / HHW - PROPANE CYLINDERS / 5G
21.00
Pound
$1.10
$23.10
4/24/2017
180395-2-13 / MGT -7788 / HHW - PROPANE CYLINDERS / Pallet
419.00
Pound
$1.10
$460.90
Printed 5/10/2017 3:45:13 PM 2
4/24/2017
Invoice Number:
209958
Pound
Invoice Date:
05/09/2017
4/24/2017
Due Date:
06/0812017
CLAAN ®
Purchase Order #:
$141.90
Customer #:
PPW415A
Faster, smarter, greener solutions -
Pound
$1.10
Generator:
Paducah and McCracken County Residents
180395-2-22 / MGT -32038 / LITHIUM BATTERIES / SG
850 Burnett Street
Pound
$1.10
Paducah, KY 42001
4/24/2017
t 180395-2-22 / MGT -43661 / SEALED LEAD ACID BATTERIES / 5G
15.00
Pound
Date Description
Quantity Unit
Unit Price Line Price
4/24/2017 180395-2-15 / MGT -7789 / FREON CYLINDERS / Pallet
135.00 Pound
$1.10 $148.50
4/24/2017
180395-2-19 / MGT -21491 / NICKEL CADMIUM BATTERIES / 5G
25.00
Pound
$1.10
$27.50
4/24/2017
180395.2-20 / MGT -21492 / DRY ALKALINE BATTERIES / 20G/30G
129.00
Pound
$1.10
$141.90
4/24/2017
180395-2-20 / MGT -21492 / DRY ALKALINE BATTERIES / 5G
21.00
Pound
$1.10
$23.10
4/24/2017
180395-2-22 / MGT -32038 / LITHIUM BATTERIES / SG
15.00
Pound
$1.10
$16.50
4/24/2017
t 180395-2-22 / MGT -43661 / SEALED LEAD ACID BATTERIES / 5G
15.00
Pound
$1.10
$16.50
4/24/2017
180395-2-22 / MGT -03661 / SEALED LEAD ACID BATTERIES / Pallet
1,205.00
Pound
$1.10
$1,325.50
4/24/2017
180395-2-23 / MGT -21489 / STANDARD FLUORESCENT BULBS / Lamp
Box
2,880.00
Lamp (ft.)
$0.10
$288.00
4/24/2017
180395-2-24 / MGT -32037 / COMPACT FLUORESCENT BULBS /
20G/30G
90.00
Lamp (ea.)
$0.50
$45.00
4/24/2017
180395-2-24 / MGT -32037 / COMPACT FLUORESCENT BULBS / SSG
90.00
Lamp (ea.)
$0.50
$45.00
4/24/2017
180395-2-25 / MGT -7662 / USED OIL/ SSG
1,380.00
Pound
$1.10
$1,518.00
4/24/2017
180395-2-26 / MGT -54300 / ANTIFREEZE FOR RECYCLE / 55G
350.00
Pound
$1.10
$385.00
5/5/2017
180395-3-1 / MGT -54367 / E -WASTE / Pallet
9,785.00
Pound
$0.38
$3,718.30
Printed 5/10/2017 3:45:13 PM 3
0
Faster, smarter, greener solutlon&-
Invoice Number:
209958
Invoice Date:
05/09/2017
Due Date:
06/08/2017
Purchase Order #:
Customer #:
PPW415A
Generator: Paducah and McCracken County Residents
850 Burnett Street
Paducah KY 42001
Date Description Quantity Unit Unit Price Line Price
5/5/2017 180395-3-2 / MGT -54367 / E -WASTE / 55G 595.00 Pound $0.38 $226.10
Total Quantity 40785.00 Pound(s)
2880.00 Lamp (ft.)(s)
2.00 Container(s)
180.00 Lamp (ea.)(s)
Invoice Total
Printed 5/10/2017 3:45:14 PM 4
$29,613.10
NON -HAZARDOUS WASTE MANIFEST
please Phe. tyye (Fpm designed for use an atlas (12 pitch) lypawrhar)
CF14 0 2002 LABErMASTTS® (800) 621-5806 www.labelmester.com
NON -HAZARDOUS
1. Generatoya US EPA 1D No.
Manifest
2. Page
WASTE MANIFEST
Document No.
of
3. Generatot'c Name and Meilag AOtlrea Padual Yd R*JW'
t•MY�atl
t,a�a�la�,led S"d
( jj F�no�y
4. UlWre Phone ( ) Pmklc a, KY 42001
5. Transporter 1 Company Name 6. US EPA ID Number
A. State Trensportays ID
B. Transporter Phone
7. Tarupoder2 C°n10eM Nemo 8. US EPA ID Number
C. State Transporters 10
D. Traneporler2 Plcne
9. Dm)gnawd Facility Name and She Address 10. US EPA 10 Number
E. Slate Feoaays ID
AESE(ymrkwnwW, LLC.- Calvert
Im Sher -U ROW KYD086015108 F. Facilnya Phone
11.WASTEDESCRIPOON Comanem 19,
1
114.
No.
TOW
Type Qua"
oI.
• 1: Nan-RCRA soft, D.O.T. Nei-mpddW (EA46da)
C4J
j
G
It.
E
j
N
E
R
A
T
G
R
d.
G. Additonal Descr"ons for MaW%ls Used Above
H. Handling Codes for W88IN Usled Abme
1MGT-U367 - EM ASM
15. Special Hamming Iretmagpt8 and Adokmal lmormall°n
AES 24 Har Enwptngr NWF*Wr. (412) 042.0241
1& GENERATORS CERTIFICATON: I hereby oe * that the contents of this shlpmem ere NM end ecoumtey d°apDed andere In an respects
In PmW 001)(11110a for ImnsW- The mets els described ort this manifest are not aub(amI etletal hazardous waste reguletlorre.
EA
Da a
pK;t ed Nanw
naNre
Month Day
Year
F
17. Transporter i Acdiow7edgenpm of of Manatee
Dote
P3 �kel
s
yfidir
s
p"p
o.�%C'Wrtct�.,
4 Zy
17
RR
X
18. Transporter 2 Acknowledgement of Receipt of Memaels
Date
T
E
Printed/Typed Name
Sgnawre
Mpnlh Day
Year
R
F
19. Discrepwoy Indl anon Space
A
C
(
L
20. FacilhY Owner or Opera= Couldicalhon of reodpt of ft W a materiels coveretl by 1har manifest. except es need h uem 19.
Ii
Data
Pdn%d,71 ed Nemo ��
Sgnetsre
-'
Mmh y
YBoLys
CF14 0 2002 LABErMASTTS® (800) 621-5806 www.labelmester.com
NON -HAZARDOUS WASTE MANIFEST
Please Prim or type (F,m ceNgneo ror use an ane t i.PLL.vvw^"-•r
2 Paget
NON -HAZARDOUS
i. Geamrors US EPA ID No.
Manifest
No
18Q1�i-i
:
WASTE MANIFEST
KYCESOG
o 1
COMM R f
3. Generators NEW and Meting AedMsPWL=h Makedcon��^^^7
yard
859 &MMI 1 Street
( `\+ ?fd=6, KY 4201
.. tlen�eare Phots ( )
S. Transporter 1 Company Nemo B. US EPA ID Number
A. Stats Transporters ID
B.Trereportarl Phone
AAAA
7 Trenspwter2 Company Name B. USEPAIDNumba
C. Sale TransWeea lD
D. Transporter 2 Phone
JNE
P. Designated Facility NEW and Site Address 10. US EPA ID Number
E. 6181' Facility's ID
I
n n
AES E�Is LLC. - C$Ntft
1889 SI w -CA ROW KYDP=73198
F. Facility's Phone
11. WASTE DESCRIPTION
Conaloers
Too.
1Unh
No.
Type
Ousndty
ol,
a i': NNACRANadde. D.O.T. Nan VVM*d
1
Cm
zo
b.
E
R
`
.
A
T
O
R
d
G. Aalanel Descdptrols for Materials LlBted AbM
N. Faallog Codes for wastes Umed
Above
1 MT 7859 - HOUSEHOLD HAZ WST NON REG LIQUIDS
15. Special Flanddrg Instructions and Addalored InfomlatiOn
AES 24 How EmergencyNwnber: (412) 942-9241
10.In In proper Molpgrfor"rWal. The rhiaho Wit deescribed on Mine end11111 aarol�i subj to nal huuratl�dadsberen�rs. reegpb
.
Data
PnnteNfypW Name
8 naWre ..
ManM Dad! Year
he Itoa
7'
1 T•Treneporteri AotrnoMapgemem of Placelpt4fMateduls
I
rData
RA
NS
PMded/ly_ped Name ftutuTV7
Month Day. Year
R16.
Trunsporar 2 AcknoMedpement ofReceipt of Materials
Da
EPdnted7yped
Name
Ignatum
Mont) Day Year
fl
F
19. asaepancyIndmtlon Space
j
A
C
L
wrests sadaarzvsred by this manifest, except as noted in hem 10,
20. Facllhy Charterer Operelon CerWAtlan of receipt W tie m
)
Dora
T
Ponietl?yped
Signatu
M Deli Ye
Y
v - • .. d�
CF14 ®2002 UBFINIAsfFR® (800)621-5808 w .labelmaster.conn ®� �»�•-•
NON -HAZARDOUS WASTE MANIFEST
P18e38 orinl or Noe (Form deelaned far use on We 02 Phoh) fypewdrer)
CF14 02002 IASEAASMO (800)621-5808 ww^w.labelmaster.com
NON -HAZARDOUS
1. Den well US EPA ID No.
Menhest
2. Page 1;
WASTE MANIFEST
0
D°° �n"°' 180.195 2
of i
5. Genereloes Nems end Mallalp Add"PWucoh wd MW o*el CMAY ReMerft
'
1
M
{/ Pmklcah, KY 42001 1
Leilrotor's
4. Phone( )
5. Transporter l Company Name S. US EPA ID Number
A.Suits TranspoMl'c ID
PMOM21740
S. Tmnsponm, Ph"
C. Slate T"poMys ID
7. Tre aKrtDr 2 Company Name 8. US EPA 10 Number
D. Tnneporler 2 Phone
S. Dell"ed FTTceay Ne" ad She Address 1D. US EPA ID Number
E. Style Feoillly'e ID
'
AES EmItmla". LLC. - C~
F. Fagll yb Phone
1889 aw4d Rad K a DOM73100
Calvert Cft KY 42029
(270)M-0504
1i,WASTE DESCRIPTION
Contalnem
IS.
Tolel
4.
m
r
No.
Type
an
Oumy
NBI.
a_
UN1950,Anrosk, bmmabia, 1 L
1: (sash rat oxmft oapadty),
b. 2: UN t i, fiartxr►abia 14ums, n.os., 3, P041(PaMt RoMW
E
,
E
R
e 3: UW2002, Pa dddas, Nt1Wd, tootle, n.os., 8.1, P041
T
f i
Z
cF
4190
i.P
07Z7
R
d 4: UN
780, Cenmlua Ngdds, n.o.s. (Stdplrule, Hy kaddoioAdd), 8,M41
6�
'
!X
P
G. Addft* * Desalptlons for Wallis UsW Above
N. Nell4yny Codes for Weatsa Word Above
1:0410125: MOT 7884 - HOUSEHOLD HAZ V* TE -AEROSOLS
2:ER(#R128: MOT -700 - HOUSEHOLD HAZ VOOM - FLAM LIQUIDS
31EROM51: MOT -MI - HOUSEHOLD HAZ WST LIQUID PESTICIDES
4:0010154: MOT TM - HOUSEHOLD HAZ VVST CORROSIVE LIQUID
i
16. Special WdIng Insmicdens and Addleonel lnformetlon
AES 24 Hou Emoryet WNtaeber: (412) 942-0241
i
I
10. 01919RATOR'S ClRTIFICATION: I hereby artey Thal Me conNme of Mla ehlprtpnl an Nlryry ac! murany aeodbed and aro In a ra Win
klProper lortrwpoR The le tlesalNtlanNhmandest
canGtlen meN he noteub)ect to ederil hairdous wale repuldm.
Dab
PnnIM?y/meq/Nemo
&pulun
Aronm
Dayi Year.
T
HS
177.. TynnpoMr l of Ipt of Materials
Dab
pAtdmwwpment
P+/ 1k N✓` ✓ X fit. G`,'1.
S
AbMh
Day I Year
P
Vnl
. O
G
22 /
p
18. Traneponor 2 AdmovAedyemen of Receipt of Materials
pme
T
PdrtelTyped Name
SiynaNlB
Memo,
any Year
I
A
F
10. O"parvy Indomlon Spece
A
C
L20.
Facility Owner or Operelor. CeTdneayon of rscelpt of The waste maNdels covered by this manifest, exmpt as noweVil item B.
(41
Dale
YPrlmed/lyped
S1"ure
MVqDe
' roar
CF14 02002 IASEAASMO (800)621-5808 ww^w.labelmaster.com
W
F-
a
3
0
0
4c
N
Q
Z
Z
NON -HAZARDOUS WASTE MANIFEST
Please prim or type (Form desisted for use on slite(12 Pilch) typewrttr)
CF14 0 2002 LASELAASMO (800) 621.5808 w .labelmaster.00m
NON -HAZARDOUS
1. Generators US EPA ID No.
Manifest2.
Pa
i
WASTE MANIFEST
°aC n en "°
O
3. Generators Name and Moiling Address
Paducah and bleCndoen CountyReddenle
i
850 8b"
4. Lns)dorB Paducah, KY 42001
Phone ( )
6. Transporter I Company Name 6. US EPA ID Number
A State Traruportses ID
S. Transporter 1 Phone
T 8. U6E AIDNumber
C. State TranepGnses ID
D. Transpolar 2 Phone
S. Designated Fadlity Name end Ste Address10. US EPA ID Number
E. 9b(e FerLlys 10 —
AES EwAro no", LLC. - Calver)
F. Fetll ye Phone
�pp��a �p
1888 Slw-CN Rad K ayDM?3190
4n3l-
11. W S I N 0onwiffaw
13.
14.
No.
Total
Type Quantity
V
nit
VOL
a. 1: N"CRAulft. D.O.T. Non4eadded (E4*de)
IV
I
co
P
Q
In.
E
N
E
R
p.
A
T
O
R
a.
G. Additional Descdptgna for Meleruls Udetl Above
H. Handling Cones for Wastes Listed Above
IN OT -5= - E4WkM
15. Special Handling instructions and Additional Information
AES 24 Hour Emergency Number (412) 942.9241
i
i
w mntanls if Nb shipment are fUy and =urelely deecrlbed and are in all raspecb
16. GENERATOR'S CEGT,FICATION: I hereby cenXy' Nat 01.
In proparcoMXian for transport. The metenala desctlbed on IM's manifest erenot subject to feda:al hazerticus waste repuhtbna.
Data
Data
PnnteNrypad Nemo / I
Slgrtawre
Day
Year
{�
'>
T
R
17. Trensporlar, Adlmawietlgenlen, pt of MetedaM
Dela
A
SN
PrtmedrTypad Name1
7' t ...'L tn%-v. Kw. C��•,
&fig
MolrtaN �Y
Ymr
OL
R18.
Tranvp°de12Aelmowtedgememof Recolptot MatelotsDelta.
I
T
REF
Prlmed/fyped Name
61gneWre
Monty
Day
Year
19 Dlsnspancy InWation SpacE
A
C
L2D.
Fadliy Qmcra Uperelor: Certification of receipt of the waste meledak caveretl by Nov mentieat, escept as noted in Xem l9.
Date
T
y
PrintetlRypetl Name
��
Sigretura
a ty
Year
CF14 0 2002 LASELAASMO (800) 621.5808 w .labelmaster.00m
Agenda Action Form
Paducah City Commission
Meeting Date: May 23, 2017
Short Title: Transfer from MAP Fund balance reserve
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Brandy Topper -Curtiss, Street Superintendent
Chris Yarber, Assistant Public Works Director
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
For FY 2017, the City of Paducah's Street Rehabilitation Program was
budgeted at $1,274,000. Notwithstanding, during the fiscal year, several
unanticipated street reconstructive efforts became necessary. These
unanticipated restorations/reconstructions are as follows:
• Police Department Parking Lot, $120,000: This work was necessary to
complete the renovation of the Paducah Police Department Headquarters
in conjunction with the Paducah Annex completion.
• North 6h& Campbell Streets, $190,000: This work was performed in
preparation of the 2017 annual quilt show of which now has grown to a
semiannual event that will occur again in September of a given year.
Therefore, the frequency of this event required Campbell Streets need for
rehabilitation & reconstruction.
McBride Lane, $115,000: The City of Paducah was very happy and
excited receiving the announcement that Academy Sports planned to
build adjacent to I-24/IJS 60 regional trade center on McBride Lane.
McBride Lane was not suitable to accommodate the projected traffic
volumes and was already in a state of disrepair with the City of Paducah
right-of-ways. Given these circumstances, in cooperation with the
developer, the developer built the grade and drain for widening McBride
Lane, whereas, the City is responsible for completing all curbs & gutters
and asphalting. This cooperation with the developer has proved
beneficial for both the City and the developer.
Agenda Action Form
Page 2
• Executive Boulevard & North 3rd/4th Streets, $94,000: Upon the advent
of LinGate Hospitality's announcement of building their new Riverfront
Holiday Inn in Paducah, the Engineering -Public Works Department
allowed portions of underutilized right-of-ways to be used for
construction lay down and material storage to help facilitate the
construction of the hotel. As a result of this cooperation, Executive Inn
Blvd. and a portion of 4th Street was damaged and is in immediate need
for repairs. Given these circumstances, Executive Inn Blvd. and portions
of 4th Street will undergo repairs prior to June 30, 2017. I anticipate
discussing reimbursement from LinGate Hospitality regarding the
expenses associated with these repairs.
Goal: ®Strong Economy ® Quality Services[] Vital Neighborhoods® Restored Downtowns
Funds Available: Account Name: Map Fund Reserve
To: Account Name: Non Rolling Stock/Street
Account Number: 003-2217-531.42-27
Staff Recommendation:
Move $519,000 from MAP Fund balance reserve which will allow continuation
of street rehabilitation as outlined herein for through FY 2017 ending June 30,
2017.
Attachments:
Dep `ent ad City Clerk `Ctanaer
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE
FINANCE DIRECTOR TO TRANSFER $519,000 FROM THE MUNICIPAL AID
PROGRAM (MAP) FUND RESERVE ACCOUNT TO THE NON -ROLLING
STOCK/STREET RESURFACING/REHABILITATION ACCOUNT TO ALLOW
CONTINUATION OF STREET REHABILITATION
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Finance Director is hereby authorized and directed to
transfer $519,000, from the MAP Fund Reserve account to the Non -Rolling Stock/Street
Resurfacing/Rehabilitation account to allow continuation of street rehabilitation.
SECTION 2. This Order shall be in full force and effect from and after the
date of its adoption.
Mayor
ATTEST:
Tammam S. Sanderson, City Clerk
Adopted by the Board of Commissioners May 23, 2017
Recorded by Tammara S. Sanderson, City Clerk, May 23, 2017
\mo\BT-MAP Fund Reserve
Agenda Action Form
Paducah City Commission
Meeting Date: May 23, 2017
Short Title: Economic Development Incentive for Whitehall Industries
(pass-through Matrix funds from State of Kentucky; 4th payment)
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Jeff Pederson, Jonathan Perkins
Presentation By: Jeff Pederson
Background Information:
♦ SRS Industries d/b/a Whitehall Industries agreed in Section D (paragraph 4) in a
memorandum of understanding, executed in June 2013, between SRS Industries,
GPEDC, Paducah -McCracken County Industrial Development Authority (IDA),
and McCracken County to "...hire 150 new full-time Employees at the New
Project Site. The average hourly Compensation of Employees at the New Project
Site shall be a minimum of $13 per hour and would include health insurance
benefits with an estimate of 50% Company contribution. "
♦ The City of Paducah was notified in July 2013, by the Kentucky Cabinet for
Economic Development (KY Cab for ED), of the availability for use of repaid
economic development bond funds (Matrix) for economic development projects.
In accordance with instructions from the KY Cab for ED, the City of Paducah
requested (via PED) and received confirmation from the Cabinet of ED the
approval to use $125,000 (of $500,000) to assist in the location of Whitehall
Industries (a Division of SRS Industries, LLC) to Paducah in July 2013 (a
McCracken County initiated ED project).
♦ MO 1744 was passed in September 2013 by City Commission which authorized
the 1St payment of $125,000 directly to Whitehall Industries to aid in the purchase
of an aluminum extrusion press which assisted in the location of the company to
Paducah.
♦ MO 1807 was passed in December 2014 by City Commission which authorized
the 2nd payment of $125,000 to GPEDC on behalf of Whitehall Industries to aid in
the purchase of an aluminum extrusion press.
S:Uon Perkins\Word\Economic Development\Whitehall, ED0119, File 13.135 (County Project)WAF - 4th $125k Pmt (K1DA Funds).Doc
Agenda Action Form
Page 2
♦ MO 1914 was passed in June 2016 by City Commission which authorized the 3rd
payment of $125,000 to GPEDC on behalf of Whitehall Industries to aid in the
purchase of an aluminum extrusion press.
♦ The City of Paducah desires to extend use of these State funds for Whitehall
Industries by providing an additional $125,000 in repaid funds from the State of
Kentucky from the Matrix project. Payment will be made directly to Paducah
Economic Development upon Commission approval. This payment will be the 4th
payment of $125,000 toward the Whitehall Industries project; bringing the total
to -date payment to $500,000.
Goal: ®Strong Economy ❑ Quality Services❑ Vital Neighborhoods[] Restored Downtowns
Funds Available: Project Number: ED0029 & ED0119
Account Number: 040-0102-511.2307 finance
Staff Recommendation: Transfer $125,000 from ED0029 to EDO119;
disburse $125,000 from ED0119 to Paducah Economic Development (PED).
Attachments: Letter from Terry R. Gill, Jr., Secretary of KY Cabinet for
Economic Development to Jeff Pederson dated May 5, 2017 re: Economic
Development Bond grant to the City of Paducah for the benefit of Matrix
Engineering—Approval for Use of Repaid Funds.
717 a �:.✓'
Los4pment Head City Clerk City Manager
S:Von Perkins\Word\Economic Development\Whitehall, EDO 119, File 13.135 (County Project)\AAF - 4th $125k Pmt (KJDA Funds).Doc
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER TO RE -USE $125,000 IN REPAID ECONOMIC
DEVELOPMENT BOND FUNDS APPROVED THROUGH THE KENTUCKY CABINET
FOR ECONOMIC DEVELOPMENT TO BE USED AS AN ECONOMIC INCENTIVE TO
WHITEHALL INDUSTRIES TO AID IN THE PURCHASE OF ONE ALUMINUM
EXTRUSION PRESS WHICH WILL ASSIST IN THE LOCATION OF WHITEHALL
INDUSTRIES TO PADUCAH
WHEREAS, the City of Paducah was notified on February 28, 2013, by the
Kentucky Cabinet For Economic Development of the availability for use of $500,000 in repaid
Economic Development Bond Funds; and
WHEREAS, in accordance with instructions from the Kentucky Cabinet For
Economic Development the City formally requested and received confirmation from the Cabinet
For Economic Development of the approval for use of the $125,000 for a project to assist the
location of Whitehall Industries to Paducah; and
WHEREAS, the approved use of the $125,000 is to assist in the purchase of an
aluminum extrusion press for Whitehall Industries making this the fourth and final payment; and
WHEREAS, Whitehall Industries has committed to the creation of 150 jobs,
paying a minimum of $13 per hour, and including health insurance benefits with 50% company
contribution; and
WHEREAS, the City wishes to extend the use of these funds to Whitehall in
partnership with additional incentives to be provided by Paducah Economic Development and
McCracken County.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah shall re -use $125,000 in repaid economic
development bond funds approved through the Kentucky Cabinet for economic development to
be used as an economic incentive to Paducah Economic Development for Whitehall Industries to
aid in the purchase of one aluminum extrusion press which will assist in the location of
Whitehall Industries to Paducah.
SECTION 2. This expenditure shall be charged to project accounts ED0119 &
ED0029, account number 040-0102-511-2307.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
MAYOR
ATTEST:
TAMMARA S. SANDERSON, CITY CLERK
Adopted by the Board of Commissioners May 23, 2017
Recorded by Tammara S. Sanderson, City Clerk, May 23, 2017
\mo\incentives-whitcha114 5-2017
426
CABINET FOR ECONOMIC DEVELOPMENT
Matthew G. Bevin
Governor
May 5, 2017
Old Capitol Annex
300 West Broadway
Frankfort, Kentucky 40601
Thin kKentucky.com
Terry R. Gill, Jr.
Secretary
..�r ,� ?011
Iry,�ry�� 6FA�
Mr. Jeff Pederson
City Manager
City of Paducah
300 South 51h Street
Paducah, KY 42002
RE: Economic Development Bond grant to the City of Paducah for the benefit of Matrix
Engineering — Approval for Use of Repaid Funds
Dear Mr. Pederson:
A request has been received to utilize repaid funds from the above -referenced grant for Whitehall
Industries. The repaid funds will be used to help offset the estimated costs of a purchase of an aluminum
extrusion press in Its manufacturing operation. To date, the City of Paducah has received $500,000 in
repaid funds of which $375,000 was approved for use on economic development projects,
The Cabinet for Economic Development has reviewed your request and approves the use of $125,000 in
repaid funds for the purposes indicated in your request letter dated May 1, 2017. This leaves a remaining
balance of $0.00 for future use,
I would ask that you acknowledge your receipt and understanding of this letter by executing the
acknowledgement below and returning the same to Robert Aldridge, Assistant Director, Office of
Financial Services, Cabinet for Economic Development, 300 West Broadway, Frankfort, Kentucky 40601.
Also, please advise the Cabinet in writing when the funds have been expended and the amount of funds
disbursed for the intended project.
Please feel free to contact Mr. Aldridge at 502.782-1966 with any questions you may have concerning
this letter.
Sincerely,
Terry R. Gill, r.
Secretary
c: Katie Smith
Mandy Lambert
Acceptance:
City of Padu
Date:
ThlnkKentucky.com Kent �
iAn Equal Opportunity Employer MIF/D
VNVRIDLCD SRORI
Jeff Pederson
City Manager
May 1, 2017
CITY OF PADUCAH
300 South 5th Street
P. O. Box 2267
Paducah, KY 42002-2267
Phone: (270) 444-8503
Fax: (270) 443-5058
jederson@paducahky.gov
Mr, Erik Dunnigan, Commissioner
Department For Business Development
Kentucky Cabinet For Economic Development
Old Capital Annex
300 West Broadway
Frankfort, KY 40601
Re; Matrix Engineering Grant
Dear Commissioner Dunnigan:
RECEI-vC-LD
MAY 17 2017
f dNF1NG' A ''T
I would like to request the final payment of the draw -down of the EDB Grant for Matrix
Engineering — Repaid Funds.
I am requesting approval of the expenditure of $125,000 to Paducah Economic Development in
partial reimbursement of the purchase of an aluminum extrusion press that is used by Whitehall
Industries in its manufacturing operation. This is the same purpose for which approval was
granted in May, 2016.
Sincl ,
Pedef on
City Manager
1P:csm
EQUAL OPPORTUNITY EMPLOYER
CABINET FOR ECONOMIC DEVELOPMENT
Matthew G. Bevin
Governor
Mr. Jeff Pederson
City Manager
City of Paducah
300 South 5th Street
Paducah, Kentucky 42002
Old Capitol Annex
300 West Broadway
Frankfort, Kentucky 40601
ThinkKentucky.com
August 4, 2016
Erik Dunnigan
Acting Secretary
r?A�-cCi
r'ltv'l ?OJ,
04w�.
RE: Economic Development Bond (EDB) Grant to the City of Paducah for the
Benefit of Matrix Engineering — Repaid Funds $125,000
Dear Mr. Pederson:
A letter dated July 27, 2016, was sent to your attention regarding the use of
repaid EDB funds. This letter was sent in error.
Note that records indicate the city of Paducah is indeed holding a balance of
$125,000 in repaid EDB funds from Matrix Engineering for use on economic
development projects.
We look forward to receiving your written request for the use of the repaid at
approximately this time next year.
We apologize for any confusion thisyfii�understanding has caused.
EK Dunnigan
Acting Secretary
cc: Katie Smith
Claudia Meeks
ThinkKentucky.com An Equal Opportunity Employer M/F/D
® UN6RIOLEO SPIRIT