HomeMy WebLinkAboutCCMPacket2017-02-28ROLL CALL
INVOCATION
CITY COMMISSION MEETING
AGENDA FOR FEBRUARY 28, 2017
5:30 P.M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
PLEDGE OF ALLEGIANCE — Reagan Davidson, PTHS Senior
ADDITIONS/DELETIONS
I.
MINUTES
II.
MUNICIPAL ORDERS)
A. Personnel Actions
B. Amend Pay Grade Schedule — M. RUSSELL
C. Release of Deed Restriction for 51 l North 5" Street — S. ERVIN
III.
ORDINANCE(S) — ADOPTION
A. Approve Agreement with Paducah Police Deparlmem Bargaining Unit
— M. RUSSELL & CHIEF BARNHILL
B. Approve Agreement with the Professional Fire Fighters of Paducah,
Local 168 — M. RUSSELL & CHIEF KYLE
C. Approve Audit Contract for FY2017 — FY2020 — J. PERKINS
D. Accept Bid & Approve Contract for the Noble Park Lake Bank
Stabi I ization Project Phase I I — M. THOMPSON & R. MURPHY
E. Amend Taxicab Ordinance — POLICE CHIEF BARNHILL
F. Amend Upper Story Residential Grant Program Ordinance — S.
ERVIN
IV.
PRESENTATION
A. Development of the City of Paducah Comprehensive Stormwater
Master Plan — STRAND ASSOCIATES
V.
ORDINANCE(S) — INTRODUCTION
A. Agreement for Technical Services for the Comprehensive Stormwater
Master Plan — R. MURPHY/STRAND ASSOCIATES
VI.
CITY MANAGER REPORT
VII.
MAYOR & COMMISSIONER COMMENTS
VIII.
PUBLIC COMMENTS
IX.
EXECUTIVE SESSION
FEBRUARY 21, 2017
At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 21, 2017, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
Harless presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Holland, Rhodes, Wilson and Vlayor Harless (5).
INVOCATION
Commissioner Holland gave the invocation.
PLEDGE OF ALLEGIANCE
Keaton Housman led the pledge.
PUBLIC HEARING
MULTI -FAMILY HOUSING REVENUE BONDS
Attorney Daniel Briscoe, representing Dinsmore & Shohl and Eric Floyd, Representative for
Allied Falconite LLC, Allied Community Services Corp. led a public hearing regarding the
proposal by Allied Community Services Corporation to receive tax-exempt Multifamily Housing
Revenue Bonds in an amount not to exceed $35 million. This public hearing is required by
Section 147(f) of the Internal Revenue Code since the Corporation is pursuing tax-free financing
for this private property transaction. If the bonds are issued, the City is not liable for payment of
the bonds. The Corporation is in the process of purchasing 14 multi -family residential rental
properties in McCracken and Calloway Counties. If awarded, the S35 million tax-exempt bonds
would be used to purchase the properties in addition to completing some repairs and
rehabilitation. For the Corporation to be issued the tax-exempt bonds, the City Commission
would need to adopt a resolution. However, if the City Commission decides not to adopt a
resolution, the Corporation could then apply for taxable bonds VIhich would not require the
City's approval. Of the 14 properties, eight are located within the City limits: Cardinal. Point
Apartments, Fairlawn Apartments, Jordon's Crossing Apartments, Southgate Manor Apartments,
Whittier Apartments, Willow Oaks Apartments, Black Oaks Apartments, and Hillcrest
Apartments.
Dr. Patrick Ward, resident, didn't think there was sufficient notice given to the public about the
request for the City to sponsor the bond issue. He does think bond issues can be useful but not
sure Paducah should sponsor this bond issue.
Mike Ward, resident, is concerned that the local rental properties being purchased by the out-of-
state not for profit organization will not properly maintain the facilities.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the reading of
the Minutes for the February 14, 2017, City Commission meeting be waived and that the
Minutes of said meeting prepared by the City Clerk be approved as written.
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5).
MOTION
R & F DOCUMENTS
FEBRUARY 21, 2017
Commissioner Holland offered motion, seconded by Commissioner Abraham, that the following
documents be received and filed:
DOCUMENTS
1. Certificates of Liability Insurance
a. Premier Fire Protection, Inc.
b. D & D Construction of Paducah
2. Lease Agreement with Paducah Chiefs, Inc. for Brooks Stadium (1%/10 # 1948)
BIDS FOR ENGINEERING PUBLIC WORKS
Noble Park Lake Bank Stabilization Project — Phase II
1. Youngblood Excavating Contracting, LLC
2. MP Lawson Construction, Inc.
*denotes recommended bid
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5).
ORDINANCES) — ADOPTION
ZONE CHANGE FOR TRI-STATE CONSTRUCTION PROPERTY
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDNANCE APPROVING THE FINAL
REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE
CHANGE FROM R-1(LOW DENSITY RESIDENTIAL ZONE) TO HBD (HIGHWAY
BUSINESS DISTRICT) FOR PROPERTY LOCATED AT 2901 & 2905 LONE OAK ROAD
AND 2825 ik,[ARYLAND STREET, AND AMENDING THE PADUCAH ZONING
ORDINANCE SO AS TO EFFECT SUCH REZONNG." This Ordinance is summarized as
follows: The City of Paducah hereby rezones properties located at 2901 & 2905 Lone Oak Road
and 2825 Maryland Street, from R-1 to HBD, and amending the Paducah Zoning Ordinance to
effect such rezoning.
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5). ORD.#2017-2-8469; BK 35
FINAL ANNEXATION FOR TRI-STATE CONSTRUCTION PROPERTY
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an Ordinance entitled, `'AN ORDNANCE EXTENDING THE
BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE
ANNEXATION OF CERTAIN PROPERTIES LYING ADJACENT TO THE CORPORATE
LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY
OF SAID PROPERTIES TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS."
This Ordinance is summarized as follows: The City of Paducahhereby approves the final
annexation of certain tracts of property contiguous to the present city limits, located at 2901 &
2905 Lone Oak Road and at 2825 Maryland Street, containing 1.922 acres, more or less.
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5). ORD.92017-2-8470; BK 35
AGREEMENT FOR CONCRETE READY -MIX FOR 2017�20_18
FEBRUARY 21, 2017
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTNG THE BID OF
FEDERAL MATERIALS CO., LLC, FOR SALE TO THE CITY OF ITS REQUIREMENT OF
CONCRETE READY -MIX, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This Ordinance is summarized as follows: That the City accepts the
bid of Federal Materials Co., LLC, for sale to the City of its requirement of concrete ready -mix,
for the remainder of 2017 and calendar year 2018, ending December 31, 2018; with a one-year
option to renew ending December 31, 2019, and authorizes the 1rlavor to execute a contract for
the following prices:
CONCRETE
VENDOR
Federal Materials Co., Inc.
DESCRIPTION
UNIT
TO BE DELIVERED
UNIT PRICE
Class A Concrete
C.Y.
$93.50
Class AA Concrete
C.Y.
$90.50
Class M Concrete
C.Y.
$126.50
Flowable Fill — 1,000 PSI
C.Y.
$80.00
Flowable Fill — 80 PSI
C.Y.
$77.00
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5). ORD.42017-2-8471; BK 35
PAVEMENT MARKING CONTRACT 2017-2018
Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an Ordinance entitled, `'AN ORDNANCE ACCEPTING THE BID OF
BREHM STRIPING COMPANY, INC., FOR THE CITY OF PADUCAH'S PAVEMENT
MARKING PROGRAM FOR THE REMAINING PORTION OF UHE 2017 CALENDAR
YEAR AND FOR THE 2018 CALENDAR YEAR ENDING DECEMBER 31, 2018," This
Ordinance is summarized as follows: That the City of Paducah accepts the bid of Brehrn
Striping Company, Inc., for the City of Paducah's pavement marking program for the remaining
portion of the 2017 calendar year and for the 2018 calendar year ending December 31, 2018, at
the unit prices listed below, and authorizes the Mayor to execute a contract for same.
ITEM
NO
DESCRIPTION
UNIT
CONTRACT
UNIT PRICE
1
Paint — 4" Line
L.F.
50.25
2
Paint — 12" Stop Lines
L.F.
$2.50
3
Paint — 24" Stop Lines
L.F.
$5.00
4
Paint — Straight Arrow
Each
$50.00
5
Paint - Turn Arrow
Each
$50.00
6
Paint - Combination Arrow
Each
$100.00
7
Paint — 8" Crosswalks
L.F.
$1.25
FEBRUARY 21, 2017
8
Paint - "School'
Each
$125.00
9
Paint - RR Crossings
Each
$500.00
10
Paint — "STOP"
Each
$200.00
11
Paint — "ONLY"
Each
$200.00
12
Paint — Handicap Symbol
Each
$35.00
13
Paint — 4" Parking Lot Lines
L. F.
$0.50
14
Thermo — 4" Line
L, F.
$1.25
15
Thermo — 12" Stop Lines
L.F.
$4.50
16
Thermo — 24" Stop Lines
L.F.
$9.00
17
Thermo — Straight Arrow
Each
$100.00
18
Thermo - Turn Arrow
Each
$100.00
19
Thermo — Combination Arrow
Each
$250.00
20
Thermo — 8" Crosswalks
L. F.
$3.00
21
Thermo - "School'
Each
$275.00
22
Thermo - RR Crossings
Each
$500.00
23
Thermo — "STOP"
Each
$250.00
24
Thermo — "ONLY"
Each
$250.00
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Hartess (5). ORD.#2017-2-8472; BK 35
CONTRACT FOR 2017-2018 EQUIPMENT RENTAL
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
DANNY COPE AND SONS FOR RENTAL OF VARIOUS EQUIPMENT FOR THE 2017
AND 2018 CALENDAR YEARS, AND AUTHORIZNG THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This Ordinance is summarized as follows: That the City of
Paducah accepts the bid of Danny Cope and Sons for rental of various equipment for the 2017
and 2018 calendar years at the hourly rates listed below, and autliorizes the Mayor to execute a
contract for same. The contract has a one-year renewal option, ending December 31, 2019, upon
mutual agreement by the City and Danny Cope and Sons. The hourly rates are as follows:
ITEM
NO
DESCRIPTION
HOURLY
RATES
1
Tractor Scraper
$100.00
2
Dump Truck (tandem axle)
$65.00
3
Dump Truck (tri -axle)
$85.00
4
Excavator
$175.00
5
Backhoe
$100.00
6
Skid Steer Loader
$100.00
7
Motor Grader
$125.00
8
Vibratory Roller — small
$80.00
FEBRUARY 21, 2017
9
Vibratory Roller — large
$100.00
10
Dozer
$ 135.00
11
Dozer — large
$ 175.00
12
Small Paver w/4 -Person Crew
$200.00
13
Labor
$35.00
14
Landfill Disposal Fee
$270.00
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5). ORD.#2017-2-8473; BK 35
ORDINANCES) — INTRODUCTION
APPROVE AGREEMENT WITH PADUCAH POLICE DEPARTMENT BARGAINING
UNIT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT AND OTHER ASSOCIATED DOCUMENTS
BETWEEN THE CITY OF PADUCAH AND THE PADUCAH POLICE DEPARTMENT
BARGAINING UNIT". This Ordinance is summarized as follo«s: That the Mayor is hereby
authorized to execute an agreement and other associated documei.ts between the City of Paducah
and the Paducah Police Department Bargaining Unit. This Agreement shall be effective from
July 1, 2017, to June 30, 2020.
APPROVE AGREEMENT WITH THE PROFESSIONAL FIRE FIGHTERS OF
PADUCAH, LOCAL 168
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the that the
Board of Commissioners introduce an Ordinance entitled, "AN ORDNANCE AUTHORIZING
THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF PADUCAH
AND PROFESSIONAL FIRE FIGHTERS OF PADUCAH, LOCAL 168, INTERNATIONAL
ASSOCIATION OF FIRE, FIGHTERS." This Ordinance is summarized as follows: That the
Mayor is hereby authorized to execute an Agreement with the Professional Fire Fighters of
Paducah, Local 168, International Association of Fire Fighters. This agreement will become
effective July 1, 2017 and expire on June 30, 2020.
APPROVE AUDIT CONTRACT FOR FY2017 — FY2020
Commissioner Holland offered motion, seconded by Commissioner Abraham, that that the Board
of Commissioners introduce an Ordinance entitled, "AN ORDEYNNCE ACCEPTING THE
PROPOSAL OF KEMPER CPA GROUP, LLP FOR THE PREPARATION OF THE CITY'S
COMPREHENSIVE ANNUAL FNANCIAL REPORTS FOR FISCAL YEARS ENDING
JUNE 30, 2017, 2018, 2019 AND 2020, AND AUTHORIZING THE MAYOR TO EXECUTE
ALL DOCUMENTS RELATING TO SAME". This Ordinance is summarized as follows: That
the Cit% of Paducah accepts the proposal of Kemper CPA Group, LLP for the preparation of the
City's Comprehensive Annual Financial Reports for Fiscal Years ending June 30, 2017, 2018,
2019 and 2020 for a total sum not to exceed $215,000.00, and authorizing the Mayor to exectite
all documents relating to same.
FEBRUARY 21, 2017
ACCEPT BID & APPROVE CONTRACT FOR THE NOBLE PARK LAKE BANK
STABILIZATION PROJECT PHASE II
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BASE
BID OF YOUNGBLOOD EXCAVATING & CONTRACTING, LLC., FOR THE NOBLE
PARK LAKE BANK STABILIZATION PROJECT -PHASE II, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is summarized as
follows: That the City of Paducah accepts the Base Bid of Youngblood Excavating &
Contracting, LLC., in the amount of $242,980.00, for Noble Park Lake Bank Stabilization
Project -Phase Il, and authorizes the Mayor to execute a contract for same.
AMEND TAXICAB ORDINANCE
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING SECTION
122 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This
Ordinance is summarized as follows: This Ordinance amends Article II, Section 122 of the Code
of Ordinances relating to the operation of taxicabs and taxicab companies to reflect that the
Ordinance does not govern the operation of "transportation net�Vork company vehicles" as
defined in KRS 281.010(55), commonly known as ride -share vehicles and to reflect new
requirements for an individual to be granted or disqualified frorn receiving a taxicab driver's
license by the City such that a physical fitness a mental health fitness for duty certification may
be required.
The Amended Ordinance further requires taxicabs to be inspected annually and sets forth
reasons for and duration of seizure, suspension, and/or revocation of taxicab drivers' licenses and
taxicab inspection stickers, along with a procedure for appealing same.
The Amended Ordinance prohibits magnetic signage on taxicabs and prohibits certain
conduct of taxicab drivers while a taxicab is in motion during transport and further requires
taxicab drivers and employer taxicab companies to self-report charges or reasons for which a
taxicab driver may be disqualified from possessing a taxicab driver's license.
Criminal penalties for violation of this Ordinance remain unchanged. However, the fees
associated with taxicab inspection stickers are as follows:
FEES:
(A) Applications for new taxicab inspection stickers shall be 525.00 per taxicab.
(B) Renewal of Taxicab Inspection Stickers shall be $15.00 per taxicab, annually.
A grace period will be provided from February 28`h until 1%/larch3l, 2017 for existing taxicab
companies and taxicab drivers, during which time stickers will be issued upon inspection without
a fee charge. After April 1, 2017, the aforementioned fees shall apply.
AMEND UPPER STORY RESIDENTIAL GRANT PROGR.k`I ORDINANCE
Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER
34 ARTICLE VIII, THE UPPER STORY RESIDENTIAL GRANT PROGRAM, OF THE
CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY". This Ordinance is
summarized as follows: That this Ordinance amends Chapter 34, Community Planning And
Development, Sections 34-151 through 34-156, "Upper- Story Residential Grant Program," of the
Code of Ordinances of the City of Paducah, Kentucky, to allowproperty owners to apply for
FEBRUARY 21, 2017
financial assistance that shall not exceed 15 -percent of the construction cost or a maximum of
S 15,000.00 per new owner occupied residential unit.
CITY MANAGER REPORT
Mr. Pederson did not give a report.
MAYOR & COMMISSIONER COMMENTS
No comments were given.
PUBLIC COMMENTS
Alberta Davis, property owner, gave support regarding the amendment to the Upper Story
Residential Grant Program ordinance.
ADJOURN
Mayor Harless offered motion, seconded by Commissioner Wilson, that the meeting be
adjourned at approximately 7:00 p.m. All in favor. Motion carried.
ADOPTED: February. 28, 2017
City Clerk
Mayor
CITY OF PADUCAH
February 28, 2017
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
Cjiy°M, per's Signature
Date
PARKS SERVICES
W urth, Pjlary Ellen
PARKS SERVICES
Raney, Jill T
FINANCE
Cates, N/Iisty
POLICE OPERATIONS
Davis. James E
FIRE SUPPRESSION
Jarvis, Ward T
Pendergrass, Brian
Pendergrass. Brian
CITY OF PADUCAH
PERSONNEL ACTIONS
February 28, 2017
NEW HIRE - FULL-TIME {F)T)
POSITION RATE
NCS/CS FLSA EFFECTIVE DATE
Administrative Assistant III $16.65/1 -Ir
NCS Non -Ex March 16, 2017
TERMINATIONS - FULL-TIME (FIT}
July 3. 2016
POSITION REASON
EFFECTIVE DATE
Administrative Assistant ill Resignation
February 8, 2017
Executive Assistant I
• 66 i
PAYROLL ADJUST MENTSITRANSFER
PREVIOUS POSITION
AND BASE RATE OF PAY
Firefighter
$14.02/Hr.
FF / Relief Driver
$14.84/Hr.
Acting Fire Lieutenant
$16.32/Hr.
Resignation
March 3, 2017
Resignation February 27, 2017
'PROMOTIONSfTEMPORARY ASSIGNMENTS
CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE
FF / Relief Driver
$14.64/Hr.
Acting Fire Lieutenant
$16.32/Hr.
FF / Relief Driver
$14.84/Hr.
NCS
Non -Ex
December 11, 2016
NCS
Non -Ex
July 3. 2016
NCS
Non -Ex
August 6, 2016
Agenda Action Form
Paducah City Commission
Meeting Date: February 28, 2017
Short Title: Amend Pay Grade Schedule
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff �Vork By: I'Aartin Russell
Presentation By: N/fartin Russell
Background Information: This action amend the current Pay Grade Schedule to reflect
updated job description & educational requirement for position Engineer Project Manager.
A brief sununai-y of changes as follows:
• Moire position Engineer Project ivlanager from N to R.
Goal: ❑Strom- Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: Finance
Account Number:
Staff Recorni-riendation: Adopt the amended Position & Pay Schedule
Attachments: Amended Position & Pay Schedule
yCty
De atmet H
Cit<Clerk
\[~anagerrn
MUNICIPAL ORDER NO,
A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE
FY2016-2017 PAY GRADE SCHEDULE. FOR TETE EMPLOYEES OF THE CITY OF
PADUCAH, KENTUCKY
WHEREAS, the City desires to amend the Pay Grade Schedule to reflect
updated job description & educational requirements for the Engineer Project Manager
position; and
Manager; and
WHEREAS, the City desires to re -grade the position of Engineer Project
WHEREAS, in order to implement the changes it is necessary to amend
the FY2016-2017 Pay Grade Schedule.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY;
SECTION 1, The City of Paducah hereby adopts and approves the
amendment to the FY2016-2017 Pay Grade Schedule as attached hereto.
SECTION 2. This Order will be in full force and effect from and after the
date of its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 28, 2017
Recorded by Tammara S. Sanderson, City Clerk, February 28, 2017
\mo\pay grade schedule- 2-28-17
Pay grade schedule is saved in excel as pay grade schedule 2 28 17
FY 2016 - 2017
Pay Grade Schedule
February 28, 2017
New Hire Range
Market Range
Premium Range
Title
Pay
Grade
Beginning -1st
2nd Qtr
Mid -Point
3rd Qrt
4th Premium
Firefighter (Appointee)
A
$24,006
$26,685
$29,370
$32,095
$34,824
Account Clerk
B
$25,057
$27,986
$30,831
$33,653
$36,473
Admin Asst I
B
$25,057
$27,986
$30,831
$33,653
$36,473
Accounts Payable Clerk
C
$26,479
$29,426
$32,373
$35,403
$38,431
Admin Asst II
C
$26,479
$29,426
$32,373
$35,403
$38,431
Admin Assistant 911
C
$26,479
$29,426
$32,373
$35,403
$38,431
Code Enforcement Assistant
C
$26,479
$29,426
$32,373
$35,403
$38,431
Data Entry Clerk 911
C
$26,479
$29,426
$32,373
$35,403
$38,431
Evidence Technician I
C
$26,479
$29,426
$32,373
$35,403
$38,431
Laborer
C
$26,479
$29,426
$32,373
$35,403
$38,431
Permit Specialist
C
$26,479
$29,426
$32,373
$35,403
$38,431
Records Clerk I
C
$26,479
$29,426
$32,373
$35,403
$38,431
Revenue Technician
C
$26,479
$29,426
$32,373
$35,403
$38,431
ROW Maintenance Person
C
$26,479
$29,426
$32,373
$35,403
$38,431
Solid Waste Truck Driver
C
$26,479
$29,426
$32,373
$35,403
$38,431
Administrative Asst III
D
$27,715
$30,853
$33,992
$37,087
$40,182
Records Clerk II
D
$27,715
$30,853
$33,992
$37,087
$40,182
Concrete Finisher
E
$29,158
$32,425
$35,691
$38,967
$42,242
Equipment Operator
E
$29,158
$32,425
$35,691
$38,967
$42,242
Firefighter
E
$29,158
$32,425
$35,691
$38,967
$42,242
Maintenance Technician
E
$29,158
$32,425
$35,691
$38,967
$42,242
Permit Technician
E
$29,158
$32,425
$35,691
$38,967
$42,242
Recreation Specialist
E
$29,158
$32,425
$35,691
$38,967
$42,242
Records Clerk III
E
$29,158
$32,425
$35,691
$38,967
$42,242
Traffic Tech
E
$29,158
$32,425
$35,691
$38,967
$42,242
Asst. City Clerk
F
$30,600
$34,038
$37,476
$40,940
$44,406
Cemeta ry Sexton
F
$30,600
$34,038
$37,476
$40,940
$44,406
Compost Equipment Operator
F
$30,600
$34,038
$37,476
$40,940
$44,406
Evidence Tech Il
F
$30,600
$34,038
$37,476
$40,940
$44,406
Executive Asst I
F
$30,600
$34,038
$37,476
$40,940
$44,406
Firefighter Relief Driver
F
$30,600
$34,038
$37,476
$40,940
$44,406
Floodwall Operator
F
$30,600
$34,038
$37,476
$40,940
$44,406
Telecom municator
F
$30,600
$34,038
$37,476
$40,940
$44,406
$30,600
$34,038
$37,476
$40,940
$44,406
911Assistant Shift Supervisor
G
$30,600
$34,038
$37,476
$40,940
$44,406
Code Enforcement Officer I
G
$30,600
$34,038
$37,476
$40,940
$44,406
Fleet Mechanic I
G
$30,600
$34,038
$37,476
$40,940
$44,406
HR Generalist
G
$30,600
$34,038
$37,476
$40,940
$44,406
911 Shift Supervisor
G
$30,600
$34,038
$37,476
$40,940
$44,406
FY 2016 - 2017
February 28, 2017
Pay Grade Schedule
New Hire
Range
Market Range Premium Range
Pay
Title
Grade
Beginning -1st
2nd Qtr
Mid -Paint
3rd Qrt
4th Premium
Fire Lieutenants
H
$33,691
$37,504
$41,317
$45,077
$48,837
Help Desk Technician
H
$33,691
$37,504
$41,317
$45,077
$48,837
Housing Specialist
H
$33,691
$37,504
$41,317
$45,077
$48,837
Events & Promotions Specialist
H
$33,691
$37,504
$41,317
$45,077
$48,837
Marketing Specialist
H
$33,691
$37,504
$41,317
$45,077
$48,837
Fire Captains
1
$35,442
$39,413
$43,383
$47,398
$51,412
Fleet Mechanic II
1
$35,442
$39,413
$43,383
$47,398
$51,412
Executive Asst 11
I
$35,442
$39,413
$43,383
$47,398
$51,412
Journeyman Electrician
I
$35,442
$39,413
$43,383
$47,398
$51,412
Office Manager
I
$35,442
$39,413
$43,383
$47,398
$51,412
Accountant
J
$37,194
$41,374
$45,553
$49,718
$53,885
Deputy Building Inspector E
J
$37,194
$41,374
$45,553
$49,718
$53,885
Deputy Electrical Inspector 1
J
$37,194
$41,374
$45,553
$49,718
$53,885
Code Enforcement II
J
$37,194
$41,374
$45,553
$49,718
$53,885
Deputy Fire Marshal 1
J
$37,194
$41,374
$45,553
$49,718
$53,885
Engineering Technician
J
$37,194
$41,374
$45,553
$49,718
$53,885
Network Technician
J
$37,194
$41,374
$45,553
$49,718
$53,885
Police Officer
J
$37,194
$41,374
$45,553
$49,718
$53,885
Revenue Auditor
J
$37,194
$41,374
$45,553
$49,718
$53,885
Records Division Manager
K
$39,049
$43,440
$47,830
$52,248
$56,662
Crime Analyst
K
$39,049
$43,440
$47,830
$52,248
$56,662
Assistant Director 911
L
$39,882
$45,047
$50,221
$55,402
$60,582
Code Enforcement Supervisor
L
$39,882
$45,047
$50,221
$55,402
$60,582
Deputy Building Inspector ll
L
$39,882
$45,047
$50,221
$55,402
$60,582
Deputy Electrical Inspector ll + Plan
L
$39,882
$45,047
$50,221
$55,402
$60,582
Engineer Asst Il
L
$39,882
$45,047
$50,221
$55,402
$60,582
Fire Marshall 11
L
$39,882
$45,047
$50,221
$55,402
$60,582
Grants Administrator
L
$39,882
$45,047
$50,221
$55,402
$60,582
Parks Maintenance Supervisor
L
$39,882
$45,047
$50,221
$55,402
$60,582
Planner l
L
$39,882
$45,047
$50,221
$55,402
$60,582
EPW Supervisor -(Compost
Operations, Fleet, Maintenance,
Street, Solid Waste)
L
$39,882
$45,047
$50,221
$55,402
$60,582
Chief Electrical Inspector
M
$41,830
$47,282
$52,733
$58,151
$63,569
Community Development Planner
M
$41,830
$47,282
$52,733
$58,151
$63,569
Deputy Building Inspector 111/Plan
Review
M
$41,830
$47,282
$52,733
$58,151
$63,569
Downtown Development Specialist
M
$41,830
$47,282
$52,733
$58,151
$63,569
FY 2016 - 2017
Pay Grade Schedule
February 28, 2017
New Hire Range
Market Range
Premium Range
Title
Pay
Grade
Beginning -1st
2nd Qtr
Mid -Point
3rd Qrt
4th Premium
Engineer Asst III
M
$41,830
$47,282
$52,733
$58,151
$63,569
Fire Marshall III
M
$41,830
$47,282
$52,733
$58,151
$63,569
Planner If
M
$41,830
$47,282
$52,733
$58,151
$63,569
Special Events Coordinator
M
$41,830
$47,282
$52,733
$58,151
$63,569
Chief Building Inspector
N
$43,557
$49,682
$55,369
$61,118
$66,866
Battalion Chief
N
$43,557
$49,682
$55,369
$61,118
$66,866
Fire Marshall
N
$43,557
$49,682
$55,369
$61,118
$66,866
Parks Maintenance Superintendent
N
$43,557
$49,682
$55,369
$61,118
$66,866
Recreation Superintendent
N
$43,557
$49,682
$55,369
$61,118
$66,866
EPW Street Superintendent
N
$43,557
$49,682
$55,369
$61,118
$66,866
EPW Floodwall Superintendent
N
$43,557
$49,682
$55,369
$61,118
$66,866
EPW Fleet/Maintenance
Superintendent
0
$46,157
$52,147
$58,138
$64,151
$70,164
GIS Analyst
0
$46,157
$52,147
$58,138
$64,151
$70,164
EPW Operations Manager
0
$46,157
$52,147
$58,138
$64,151
$70,164
Risk Manager
0
$46,157
$52,147
$58,138
$64,151
$70,164
Assistant to the City Manager
P
$48,424
$54,735
$61,043
$67,304
$73,563
City Clerk
P
$48,424
$54,735
$61,043
$67,304
$73,563
GIS/Planner
P
$48,424
$54,735
$61,043
$67,304
$73,563
Network Administrator
P
$48,424
$54,735
$61,043
$67,304
$73,563
Public Information Officer
P
$48,424
$54,735
$61,043
$67,304
$73,563
Section 8 Housing Admin
P
$48,424
$54,735
$61,043
$67,304
$73,563
Police Sergeant
P
$48,424
$54,735
$61,043
$67,304
$73,563
GIS Specialist
P
$48,424
$54,735
$61,043
$67,304
$73,563
Police Captain
Q
$50,897
$57,497
$64,097
$70,736
$77,376
Fire Assistant Chief
Q
$50,897
$57,497
$64,097
$70,736
$77,376
Engineer Pro'ect Mana er .
R
'-J $53;369.
`_'$60,335
$67,302
$74,193
$81,085
Storm & Drain Engineer
R
$53,369
$60,335
$67,302
$74,193
$81,085
Deputy Fire Chief - Operations
S
$56,048
$63,357
$70,668
$77,936
$85,206
Director of Inspection
S
$56,048
$63,357
$70,668
$77,936
$85,206
Police Assistant Chief
S
$56,048
$63,357
$70,668
$77,936
$85,206
Revenue Manager
S
$56,048
$63,357
$70,668
$77,936
$85,206
Assistant Public Works Director
T
$58,934
$66,567
$74,200
$81,868
$89,533
Controller
T
$58,934
$66,567
$74,200
$81,868
$89,533
Deputy Fire Chief - Fire Prevention
T
$58,934
$66,567
$74,200
$81,868
$89,533
Director of 911
T
$58,934
$66,567
$74,200
$81,868
$89,533 J
FY 2016 - 2017
Pay Grade Schedule
February 28, 201
New Hire Range
Market Range
Premium Range
Title
Pay
Grade
Beginning -1st
2nd Qtr
Mid -Point
3rd Qrt
4th Premium
Exec Dir Paducah Riverfront Dev Aut
T
$58,934
$66,567
$74,200
$81,868
$89,533
Exec Director PRA
T
$58,934
$66,567
$74,200
$81,868
$89,533
Director of IT
U
$61,818
$69,864
$77,910
$89,597
$98,557
Director of Parks
V
$64,909
$73,357
$81,806
$94,076
$103,453
Director of Planning
V
$64,909
$73,357
$81,806
$94,076
$103,453
Human Resource Director
V
$64,909
$73,357
$81,806
$94,076
$103,453
No Position
W
$68,206
$77,051
$85,896
$98,780
$108,659
Fire Chief
No Position
Assistant City Manager
Director of Finance
City Engineer & Public Works
Director
Police Chief
City Manager
X
Y
Z
Z
Z
Z
AA
$71,606
$75,109
$78,921
$78,921
$78,921
$78,921
$106,327
$80,898
$84,905
$89,179
$89,179
$89,179
$89,179
$120,133
$90,190
$94,700
$99,436
$99,436
$99,436
$99,436
$133,939
$103,719
$108,906
$114,351
$114,351
$114,351
$114,351
$154,030
$114,091
$119,796
$125,786
$125,786
$125,786
$125,786
$169,434
Agenda Action Form
Paducah City Commission
Meeting Date: Feb. 28. 2017
Short Title: Release of Deed Restriction -511 North 51h Street Tract A
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Nancy Upchurch/Steve Ervin
Presentation By: Steve Ervin
Background Information:
Municipal Order #1740 authorized the sale of the property located at 511 North 5'h Street
(Tract A) to Henry C, and Neva F. Rudy. The deed included a restriction allowing for the
property to revert back to the City if the grantee did not complete the improvements to the lot
as proposed. His proposal included the demolition of the existing structure and to build a
new single family residence on the lot. Mr. Rudy changed his plans and decided to
rehabilitate the existing structure. Staff feels that while he did not complete project as
proposed, the investment he made was a more desirable investment in this historic
neighborhood and satisfies the intent of the restriction placed on the deed.
The owners have completed the improvements and now request a release of the restrictions.
This action would authorize the mayor to sign the Release of Restrictions.
Staff Recommendations:
Approval of the Release of Restrictions contained in the Deed dated Nov. 5, 2013
recorded in book 1266 Page 680.
Goal: []Strong Economy ® Quality Services® Vital Neighborhoods[]Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A Finance
Attachments:
Department Head
City Clerk
�✓J City Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR OF THE MAYOR TO
EXECUTE A RELEASE OF DEED RESTRICTION FOR A WED DATED NOVEMBER 22,
2013, RECORDED N BOOK 1266, PAGE 680, IN THE McCRACKEN COUNTY CLERK'S
OFFICE TO HENRY C. AND NEVA F. RUDY FOR 511 NORTH FIFTH STREET TRACT A
WHEREAS, the Board of Commissioners of the City of Paducah, Kentucky by
Municipal Order No. 1740, authorized the sale of 511 North Fifth Street Tract A to Henry C. and
Neva F. Rudy; and
WHEREAS, the deed included a reversion clause that the property would revert
back to the City if the Rudy's did not complete the improvements to the lot as proposed; and
WHEREAS, Mr. Rudy did change his plan but the investment he has made was a
more desirable investment in the historic neighborhood and. satisfies the intent of the restriction,
and
restriction.
WHEREAS, Mr. and Mrs. Rudy have now requested the City issue a release of
BE IT HEREBY ORDERED BY THE CITY OFPADUCAH, KENTUCKY:
SECTION 1. The Mayor of the City of Paducah is hereby authorized to execute a
Release of Deed Restriction, attached hereto, for a deed dated November 22, 2013, recorded in
book 1266, Page 680, in the McCracken County Clerk's Office. for 511 North Fifth Street Tract
A, Paducah, Kentucky, owned by Henry C. and Neva F. Rudy,
SECTION 2. This Order shall be in full force and effect on and after the date of
its adoption.
MAYOR
ATTEST:
Tainmara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 28, 2017
Recorded by Tammara S.Sanderson, City Clerk, February 28, 2017
MO\deed-release of restriction -511 N 5"' Tract A
THIS RELEASE OF DEED RESTRICT
KY, a municipal corporation of the
Kentucky, with a mailing address of Po
The deed dated November 22, 2013.;
Office contains a restriction which read
"The conveyance is matle on the contlition £hat substantial cbn;s ruction, as approved by
Grantor, on the above "described .feat estate sf�all` be initiated within 18 months from the;
date hereof Should Grantees h. -pr herjheirs and assigns, faii to comply and said,*
improvements and not completed 18 i? months`frorp.the date hereof, the real estate herein
conveyed shall revers to the Grantor; or its successors and'assigns,
For and in conside'rat'ion ofthe 'Grantee's full compiEance with the whit the provisions of the conditions of
the restriction the City of Patlucah hereby release5.all claims to the property described as follows;
Being the north 20' of tract "A" fronting on the west side'of North'5'" Street as :sl by,
waiver of subtlivision for the City of Fatlucati as recorded;in Plat Section "M" Page 728,'
McCracken County Clerk's office ,..v
CITY OF PADUCAH,XBNTUCKY
County of McCracken ) - .. . ,
SUBSCRIBED, SWORN and ACKNOWLEDGED to before me by BRANDI HAIRLESS as MAYOR, of and
on behalf of CITY OF PADUCAH herein, on this the day of February, 2017.
My Commission Expires
Notary Public
THIS INSTRUMENT WAS PREPARED BY:
WASHBURN, KEY, LOWRY PLLC
139 Memorial Drive
Paducah, KY 42001
Agenda Action Form
Paducah City Commission
Meeting Date: February 21; 2017
Short Title: Paducah Police Department Bargaining Unit Agreement (FOP)
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑Motion
Staff Work By: Jeff Pederson, Martin Russell; Jon Perkins, Brandon Barnhill,
Brian Krueger, David White, Heather Rushing
Presentation By: Martin Russell, Brandon Barr1iill
Background Information: The current contract with the Paducah Police Department
Bargaining Unit expires June 30, 2017. Negotiations on the rev. contract began on Januar`-
11, 2017 and concluded on January 25, 2017. The City has bterr advised that the
membership has voted to approve the attached contract.
The Contract includes the following major terms and changesfrom the previous FOP
contract:
• Administrative Changes:
e Changed Reference to all dates to reflect new 1 year contract (July 1, 2017 --
June 30, 2020)
o Updated wage table to include proposed wageiacreases
o Dues Deduction section changed to reflect rec.nt state Right to Work
Legislation language
• Holiday's Pay
o (Members of the bargaining unit who are consiAered `'on call" on a holiday
shall receive two (2x) times their regular rate of pay for being on-call on the
actual holiday. If called out on the actual holidav, officers shall receive m.'o
(2x) times their regular pay for all hours work -.d on the holiday.
• Wages:
o Annual increases of 1.5%, 1.75%, 2.0% in 20:7, 2018, 2019 respectively
o Wage Rates to add longevity pay as follows:
• July 1, 2017 Additional S.20/Hour to iaernbers of the bargaining unit
with 5 or more actual years of service
• July 1, 2017 Additional $.15/Hour to members of the bargaining unit
with 10 or more actual years of service
• July 1, 2017 Additional S.I I/Hour to members of the bargaining unit
with 15 or more actual years of service
Agenda Action Form Page 2
a July 1, 2017 Additional $.06/Hour to rtiembers of the bargaining unit
with 20 or more actual years of service
• Total wage and fringe benefit increase impact over the three year
period is estimated to be $630,000. The calculation considers
maintaining current staffing levels.
Goal: ®Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name:� 16, 1011
Account Number: � inance
Staff Recommendation: Approve an ordinance authorizing the Mayor to
execute the Agreement with the Paducah Police Department Bargaining Unit.
Attachments: Agreement between the City of Paducah and the Paducah Police
Department Bargaining Unit.
Department Head City Clerk ty ManaQer
-rI
Agenda Action Form
Paducah City Commission
Meeting Date: February 21, 2017
Short Title: The Professional Fire Fighters of Paducah Agreement (IAFF)
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑Motion
Staff Work By: Jeff Pederson, Martin Russell, Jon Perkins, Steve Kyle, Kevin
McKellips, Heather Rushing
Presentation By: Nilartin Russell, Steve Kyle
Background Information: The current contract with the Professional Fire Fighters of
Paducah expires June 30, 2017. Negotiations on the new contract began on January 10, 2017
and concluded on February 7, 2017. The City has been advised that the membership has
voted to approve the attached contract.
The Contract includes the following major terms and changes from the previous IAFF
contract:
• Administrative Changes:
o Changed Reference to all dates to reflect new 3 year contract (July 1, 2017 —
June 30, 2020)
c Updated wage table with proposed wage 'increases
o Dues Deduction section addendum to reflect recent state Right to Work
Legislation language
• Exchange of Duties and Union Business Leave:
e Added language indicating an employee can qualify for up to six (6) months
of work place coverage from qualified employees \vho voluntarily «work or
donate unused vacation time (as long as no overtime is predicted to be needed
to maintain minimum staffing as contained in Cite }policy and can't be granted
any earlier than 72 hours before the start of the covered shift) as his/her
replacement. The employee xyho is absent due to illness/injUry will be paid
and voluntary replacement will not receive compensation from the City or will
have vacation time deducted if approved.
• Acting Pay:
c Added language indicating Acting base wage rate
e Captains acting as Assistant Chief # 1 receive ar. additional S. I 0 hour
• Sick Leave and Pay:
e Employees shall accrue sick leave at the rate of I V3 days per month up to -a
maximum of 150 days of sick leave time.
Aoenda Action Form
Pave 2
o Retirement Tirne Purchase. Employees that entered the system prior to 1-1-
2014 and selected the retirement time purchase bei -Y --fit shall be allowed to
maintain the retirement time purchase option until retirement. When these
employees retire, the City will purchase one day of retirement credit for each
sick day accumulated up to a maximum one year's retirement credit (242
days). An employee must have a minimum of 50 clays accrued sick time of
retirement to receive this benefit. This benefit is contingent on CERS
approval. Employees in the retirement time purchase group accrue sick leave
at the rate of 1 '/z days per month up to a maximum of 242 days of sick leave
time.
o After an employee accrues 150 days in a given year, any sick time earned after
that point within that year will be purchased by the Cit) using the following
formula. Beginning sick time plus annual accrual minus annual time used
divided by 3. Payment for these days shall be an am -aunt equivalent to one
day's pay multiplied by the value determined above. Payment for these sick
days shall be no later than the second paycheck of February of the following
month.
Wage Rates:
o Proposed annual increases of 1.5%, 1,75%, 2.0%ia 2017, 2018, 2019
respectively
o Total wage and fringe benefit increase impact aver the three year period is
estimated at $525,000. The calculation considereti maintaining current staffing
levels.
Goal: ®Strong Economy ® Quality Services❑ Vital Neighborl:aads❑ estored Downtowns
Funds Available: Account Name:
Account Number: lrinanc
Staff Recommendation: Approve an ordinance authorizing the Mayor to
execute the Agreement with the IAFF Bargaining Unit.
Attachments: Agreement between the City of Paducali and the Professional
Fire Fighters of Paducah, Local 168, International Association of Fire Fighters
Department Head
City Clerk
City Manager
Agenda Action Form
Paducah City Commissiom
Meeting Date: 02-21-2017
Short Title: Financial Statement Auditor for City of Paducah, KY for fiscal
years 2017 through 2020
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Audra Herndon
Presentation By: Jonathan Perkins, Audra Herndon
Background Information: KY Revised Statute 91A-040 requires an annual audit of each
fund of the City by an auditor of public accounts or a certified public accountant, The Citi- is
also subject to the Federal Single Audit Act for audit reporting requirements, The independent
certified public accounting firm of Kemper CPA Group, LLP has conducted this audit for the
past 4 years (FY2013—FY2016). The 4 years prior to that, the firm of Williams, Williams and
Lentz, LLP conducted the City's audit (FY2009—FY2012).
Although professional services do not require it, typically staff would submit 'requests for
proposals' for the CAFR (comprehensive annual financial report) for the upcoming audits
(FY2017-FY2020). However, the next 4 fiscal years will be anything but typical with the City's
planned 4-5 year phased in financial software conversion, which is already in progress. This will
include the running of two separate and distinct financial software systems simultaneously during
most of the 4 years. To provide continuity during this time of transition, remaining with our
current auditing partner makes the most sense. Staff negotiated with Kemper CPA Group, LLP
for an additional 4 year contract; including a fixed price for their review of our software
conversion during the contract period.
Kemper CPA Group, LLC has agreed to a fixed price for all 4 years, in total. not to exceed
S215.000.
Goal: [_]Strong Economy Z Quality Services[:]Vital Ne Igh borhoodsFIRr stored DoNrntowns
Funds Available: Account Name: Various Audit Accounts
Account Number: Finan e %
Staff Recommendation: Authorize lNfayor to sign all necessat-t, documents to accept the
proposal of Kemper CPA Group. LLP for the preparation of the City's financial audits (and
related CAFR — comprehensive annual financial reports, forms; schedules, reviews, etc.) for the
fiscal years ending June 30; 2017, 2018, 2019 and 2020. Total audit fee not to exceed 5215,000.
Attachments: Kemper CPA Group, LLP proposal
S: Jon Perkins %Vord CAFR AAF - Financial Statement Auditor. FY"2017 .-F)'2020-Doc
_agenda Action Form
Department Head City Clerk CiteManager
Page 2
Agenda Action Form
Paducah City Commission
Meeting Date: February 21, 2017
Short Title: Authorize Agreement for Noble Park La'lce Bank Stabilization
Project -Phase II
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer ,&- Public Works Director
Mark Thompson, Parks Director
Background Information:
On February 8, 2017, sealed written bids were received for the Noble Park Lake Bank
Stabilization Project -Phase II. The materials and methods performed as a part of the initial
project were specified throughout the Phase II portion of the project in order to maintain the
project's uniformity. Two deductive alternates were included in the Bid -Form for
consideration in the event the bids may have exceeded our budget. There were two
responsive bids received for this Project, with YEC Excavating, LLC, submitting the lowest
responsive base bid of 5242,980.00. Subsequent to reviewing the contractor's base bid and
the project's available budget the value of the Base -Bid without taking any deductive
alternates provides for a prolonged project life.
Goal: ❑Strong Economy ZQuality Services ❑Vita]. Neighbor400ds ❑Restored Downtowns
Funds Available: Account Name: 040-8821-536-2307 16
� 7
Account Number: PAO 107 ? - in c2e
Staff Recommendation:
To receive and file the Bids, accept the Base -Bid of $242,980.00 as submitted by YEC
Excavating LLC, for the Noble Park Lake Bank Stabilization Project -Phase 11 and to
authorize the Mayor to execute all applicable construction contract documents associated
with this project.
Attachments:
Bids,Bid Tab and Advertisement
�J� 1 4/iftl Alf
l��
�J 1V1
X� j 11 '(V)
I 4
— -
Depart ent H d City Clerkt Manager
Agenda Action Form
Paducah City Commission
Nleeting Date: Feb. 21, 2017
Short Title: Revise Taxi Cab Ordinance
®Ordinance 0 Emergency 0 Municipal Order [] Resolution 0 Motion
Staff Work By: Assistant Chief David White; Kristen Worak of KKHB
Presentation By: Chief Brandon Barnhill
Background Information: The current taxi cab ordinance has been in effect,
with two revisions, since 1952. We are seeking to update restrictions on
drivers and provide more modern requirements.
Goal: ❑Strong Economy ® Quality Services[:] Vital Neighborhoods Restored Downtowns
Funds Available: Account Name: N/A
Account Number: Finance
Staff Recommendation: Approve new revision to taxi cab ordinance
Attachments:
Department Head City Clerk' Cite Manager
Agenda Action Form
Paducah City Commission
Meeting Date: February 21, 2017
Short Title: Upper Story Residential Grant Program
Ordinance ®Emergency 1❑ Municipal Order ❑ Resolution ❑
Staff Work By: Sheryl Chino/Stephen Ervin
Presentation By: Stephen Ervin
Background Information:
The intent of this agenda item is to amend an ordinance that establis?ied the Upper Story
Residential Grant Program. Currently, property owners within a defined area (Map# 1) are
eligible to apply for financial assistance that shall not exceed 20% 01 the construction costs or a
maximum of $15,000-00 per Upper Story Residential Rental Unit,
The amendment to the ordinance will allow property owners to applv for financial assistance that
shall not exceed 15% of the construction costs or a maximum of $15,000.00 per new o%veer
occupied residential unit. Currently the grant is only awarded for upper story rental units.
Approval of amended ordinance will:
• Provide housing options downtown that will increase economic vitality, as residents will
visit local businesses and help generate activity throughout the day.
• Lead to renovations of historic buildings that have fallen into disrepair,
• Support mixed use development within historic downtown Paducah.
• Improve the vitality of downtown areas through economic de-velopment. Upper story
improvements will lead to 1St floor occupancy of vacant retai l space.
• Lower residential/commerical vacancy rate which will indica-le that dmNntown is an
attractive place to live and work.
Funds Available:
Motion:
Account Name; Upper Story Residential Grant Program
Account Number. DT0033
Finan e
Attachments;
Department Head City Clerk Manager
Agenda Action Form
Paducah City Commission
Meeting Date: February 28, 2017
Short Title: Professional Services Agreement for the Development of the City
of Paducah Comprehensive Stormwater Master Plan
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Rick Murphy, P.E., City Engineer & Public Works Director
Eric Hickman, P.E., Stonnwater & Drainage Engineer
Presentation By: Strand Associates, Inc.
Background Information.
On May 20, 2016, the City of Paducah requested proposals horn qualified and experienced
consulting engineering firms for the development of a Comprchensive Stormwater Master
Plan (CSMP). The overall objective of this project is to compile a document which provides
clear and concise explanation of the City's existing stormwater management program,
presents a detailed investigation into key components of stonriwater as it is related to the
City, establishes stormwater management goals for the future, presents tools to meet or
exceed established goals and provides a foundation for future policy decisions and projects.
Six firms submitted RFQs for Paducah's CSMP:
Strand Associates (partnered with BFW Engineering & Testing Inc.)
HDR (acquired the former Florence & Hutcheson/ICA Engineering office in 2015)
Hosier & Shifrin (partnered with Shawnee Professional Services)
Burgess & Niple (partnered with Civil Design Group and Sha; -%nee Professional Services)
AMEC Foster Wheeler (partnered with 5H Technologies)
CDP Engineers Inc.(partnered with Austin Engineering Inc,)
The `Selection Committee Members" (SCMs) consisted of the following:
Rick Murphy, P.E - City Engineer & Public Works Director
Eric Hickman, P.E. - Storm Water & Drainage Engineer
John Hodges, P.E. — Executive Director of the Joint Sewer Agency
Scott Darnell - President/CEO Paducah Economic Development
Each firm's RFQ submittal was independently/individually scored by the SCMs using the
following criteria:
• Finn Experience & Qualifications -- 25 Total Points
• Familiarity with Project Area — 15 Total Points
• Project Approach — 25 Total Points
• Project Team, Specialized Capabilities & Availabiliq — 20 Total Points
0 Similar Projects — 15 Total Points
Agenda Action Form
Combined Total Points = 100 Points
Page 2
The average ranking & points for each firm before the interview process was as follows:
Firm
Ranking
Points
Strand Associates
1
95
HDR
2
83
Horner & Shifrin
3
72
Burgess Niple
4
70
AMEC Foster Wheeler
5
68
CDP Engineers, Inc.
6
30
After further deliberation, the SCMs considered the expenses incurred by each finn to
assemble a presentation and travel/lodge to Paducah for the interview process. The SCMs
provided the above rankings to all of the firms in order that they may decide whether or not
to make a presentation before the SCMs. From the table above, three of the firms that chose
to make presentations to the SCMs included the firms that ranked 1, 2, and 4.
Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: Stone Water Study _ Z%� J
Account Number: 040-3315-532.23-01 mance
Project #: DR0009
Staff Recommendation;
On August 4, 2016, each firm was allowed a one hour time allotment to present its
qualifications before the SCMs. Upon the conclusion of these presentations, the SCMs
discussed at length the strengths and qualifications of each fret presenting. At the
conclusion of these discussions the SCMs arrived at a unanimous decision that Strand
Associates partnered with BFW Engineering & Testing would be the best team to move
forward with the CSMP Project. The City Engineer in collaboration with the Stonmvater
Master Plan engineering selection committee is recommending to adopt an Ordinance
authorizing the Mayor to execute an Agreement for Technical Senices with Strand
Associates, Inc., for professional engineering, consulting, and related services in connection with a
preliminary engineering evaluation for the CSMP Project. Service, for the CSMP Project under the
attached Task Order 17-01 shall not exceed 5790,000.
Agenda Action Fort
Attachments:
I. Agreement for Technical Services
7 T.I, t -A A . NY , 117 /11
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Depaerit H d City Clerk - Ci y Manager
Page 3
ORDINANCE NO. 2017 -3 -
AN ORDNANCE OF THE CITY OF PADUCAU, KENTUCKY,
AUTHORIZING AND APPROVING AN AGREEMENT BETNEEN THE CITY OF
PADUCAH AND STRAND ASSOCIATES, INC. FOR THE DEVELOPMENT OF A
COMPREHENSIVE STORM WATER MASTER PLAN; AND AUTHORIZING THE
EXECUTION OF THE AGREEMENT
WHEREAS, the City of Paducah requested prosposals from qualified and
experienced consulting engineering firms for the development oFa Comprehensive Storm
Water Master Plan Project; and
WHEREAS, six firms submitted requests for qualifications; and
WHEREAS, each firm presented its qualifications to the Selection
Committee Members; and
WHEREAS, the Selection Committee discussed at length the strengths
and qualification of each firm and unanimously decided that Strand Associates, Inc., is
the best firm to move forward with the Project; and
WHEREAS, the professional consulting engineering firm Strand
Associates, Inc., has in its employ, persons experienced to assist with the development of
the Comprehensive Storm Water Master Plan; and
WHEREAS, the City desires to approve and authorize the Mayor to execute the
contract.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS:
SECTION 1. Recitals and Authorization, The City hereby authorizes and
approves an Agreement for the development of a Comprehensive Storm Water Master Plan
between the City and Strand Associates, Inc., in an amount not to exceed $790,000. It is further
determined that it is necessary and desirable and in the best interest of the City to enter into the
Agreement for the purposes therein specified, The Mayor of the City is hereby authorized to
execute the Agreement, and all other documents and instruments of any kind to be executed or
delivered in connection with the Agreement, with such changes in the Agreement not
inconsistent with this Ordinance and not substantially adverse to the City as may be approved bN'
the official. executing the same on behalf of the City or the City Manager. The approval of such
changes, and that such are not substantially adverse to the City, shall be conclusively evidenced
by the execution of the Agreement by the authorized official.
SECTION 2. The expenditure shall be charged to the Storm Water Study
account, account number 040-3315-532-2307, project account DR0009.
SECTION 3. Severability. If any section, paragraph or provision of this
Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph or provision shall not affect any of the remaining
provisions of this Ordinance.
SECTION 4. Compliance With Open Meetings Laws. The City Commission
hereby finds and determines that all formal actions relative to the adoption of this Ordinance
were taken in an open meeting of this City Commission, and that all deliberations of this City
Commission and of its committees, if any, which resulted in formai action, were in meetings
open to the public, in :full compliance with applicable legal requirements.
SECTION 5. Conflicts. All ordinances, resolutions, orders or parts thereof in
conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed
and the provisions of this Ordinance shall prevail and be given effect.
SECTION 6. Effective Date. This Ordinance shall be read on two separate days
and will become effective upon summary publication pursuant to KRS Chapter 424.
MAYOR
ATTEST:
City Clerk
Introduced by the Board of Commissioners, February 28, 2017
Adopted by the Board of Commissioners, March 14, 2417
Recorded by Tammara S. Sanderson, City Clerk, March 14, 2017
Published by The Paducah Sun,
\ord\agree-storm water master plan 2017
STRI AN
ASSOCIATES'
Shand !associates, Inc:
R.. _aa Road.
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AGREEMENT FOR TECIUNICAL SERVICES
CITY OF PADUCAH
AND
STRAND ASSOCIATES, INC.'
This Agreement is made and entered into this day of 2017, between the City
of Paducah, Kentucky, hereinafter referred to as OWNER, located at 300 South 5th Street, Paducah,
Kentucky 42003, and Strand Associates, hic.f', 1525 Bull Lea Road, Suite 100, Lexington, Kentucky,
40511, hereinafter referred to as ENGINEER. This Agreement shall be in accordance with the follo"ving
elements WHEREAS, OWNER desires to engage ENGINEER to provide professional engineering,
consulting, and related services ("Services") in connection with a preliminary engineering evaluation for
the Comprehensive Stormwater Master Plan "Project"; AND WHEREAS, ENGINEER desires to render
these Services as described in the Scope of Services. NOW, THEREFORE, OWNER and ENGINEER
in consideration of the mutual covenants contained herein, agree as follows:
Scope of Services
ENGINEER agrees to provide Services for the Project as outlined in this Agreement and as in attached
Task Order 17-01. Services to be provided under this Agreement can be described as engineering,
scientific, computer-aided design drafting, clerical, and administrative activities performed in accordance
with the terms and conditions of this Agreement and subsequently issued Task Orders. Prior to
ENGINEER's engagement by OWNER, a mutually agreeable Task Order document shall be developed
and executed by both parties. The Task Order will include Project Information, a detailed Scope of
Services, Compensation, and Schedule. The general form of ilte Task Order shall be in accordance tt•ith
the attached Task Order No. 17-01.
Compensation
OWNER shall compensate ENGINEER for Services indicated in each subsequently issued Task Order
upon completion for a lump sum or for an estimated fee on an hourly rate basis plus expenses.
Expenses incurred such as those for subconsultants (only upon approval of OWNER), travel, meals,
printing, postage, copies, computer, and long distance telephone calls will be billed at actual cost
Plus ten percent. Estimated costs for expenses will be included in the not to exceed compensation
amounts established for each task order authorized under this Agreement.
Only sales taxes or other taxes on Services that are in effectat the time this Agreement is executed are
included in the Compensation. If the tax laws or other similartaxes on services are subsequently chanced
by legislation during the life of this Agreement, this Agreement will be adjusted to reflect the net change.
The lump sum or estimated fee for the Services is based on wage scale/hourly billing rates as shown on
the attachment included with each task order that anticipates the. Services will be completed as indicated.
Should the completion time be extended at no fault of ENGMEER, it may be cause for an adjustment in
the lump sum or estimated fee that reflects any wage scale adjustments made as agreed by both parties.
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The lump sum or estimated fee will not be exceeded without prior notice to and agreement by OWNER
but may be adjusted for time delays, time extensions, amendments, or changes in the Scope of Services
only upon agreement by OWNER. Any adjustments will be negotiated based on ENGMEER's increase
or decrease in costs caused by delays, extensions, amendments, or changes. ENGINEER will not be
entitled to any fee adjustments for delays caused by ENGINEER.
Schedule
Services will begin upon execution of this Agreement and attached Task Order No. 17-01 WHEREAS,
THEREAFTER, ENGINEER shall perform Services in a proper, efficient and workmanlike manner.
This Agreement will terminate on December 31, 2018. The schedule for individual tasks will be included
on each subsequently issued Task Order.
Standard of Care
The Standard of Care for all Services performed or furnished by ENGINEER under this Agreement will
be the care and skill ordinarily used by members of ENGINEER's profession practicing under similar
circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or
implied, under this Agreement or otherwise, in connection with ENGiNEER's Services,
OWNER's Responsibilities
Assist ENGINEER by placing at ENGINEER's disposal all OWNER's available information
Pertinent to the Task Order -specified project including previous reports, previous drawings and
specifications, and any other data relative to the scope of the Task Order -specified project.
Furnish to ENGINEER, as required by ENGINEER for performance of Services as part of this
Agreement, data prepared by or services of others obtained or prepared by OWNER relative to
the scope of the Task Order -specified project, such as flood pump station rated capacity and
operating characteristics soil borings, probings and subsurface explorations, and laboratory tests
and inspections of samples, all of which ENGINEER may rely upon in performing Services
under this Agreement.
Provide access to the site as required for ENGINEER to perform Task Order -specified project
Services under this Agreement.
To the best of OWNER's ability, guarantee access to and make all provisions for ENGINEER
to enter upon public and private lands as required for ENGINEER to perform Task
Order -specified project Services under this Agreement.
OWNER agrees to examine all ENGINEER's reports; sketches, estimates, special provisions,
drawings, and other documents presented by ENGINEER and render, in writing, decisions
pertaining thereto within a reasonable time so as not to delay the performance of ENGINEER.
Provide all legal services OWNER agrees that may be required for the development of the Task
Order -specified project.
7. Retain the services of a soils consultant to provide any necessary geotechnical evaluation and
recommendations.
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8. Provide the front end documents that require the contractor to name ENGINEER as an additional
insured on contractor's General Liability and Automobile Liability insurance policies and to
indemnify ENGINEER to the same extent that the contractor insures and indemnifies OWNER.
OWNER cannot make any assurances that the insurance carrier for any contractor will agree to
add ENGINEER as an additional insured. in the event the insurance carrier does not
agree, OWNER's obligations under this provision are relieved.
Opinion of Probable Cost
Any opinions of probable cost prepared by ENGINEER are supplied for general guidance of MNINER
only. ENGINEER has no control over competitive bidding or market conditions and cannot guarantee
the accuracy of such opinions as compared to contract bids or actual costs to OWNER.
Payment Requests
ENGINEER's review of Payment Requests from OWNER'S contractor(s) will not impose responsibility
to determine that title to any of the work has passed to ON NER free and clear of any liens, claims, or
other encumbrances. Any such service by ENGINEER will be provided through an amendment to this
Agreement.
Changes
L OWNER may make changes within the general scope of this Agreement and %with the Scope of
Services to be performed. If such changes cause an increase or decrease in ENGINEER's cost or
time required for performance of any Services under this Agreement, an equitable adjustment
will be made and this Agreement will be modified in writing accordingly, only upon approval
by both parties.
2. No services for which additional compensation will be charged by ENGINEER will be furnished
without the written authorization of OWNER. The fee established herein will not be exceeded
without agreement by OWNER but may be adjusted for time delays, time extensions,
amendments, or changes in the Scope of Services, only upon approval by both parties.
3. If there is a modification of Agency requirements relating to the Services to be performed under
this Agreement subsequent to the date of execution ofthis Agreement, the increased or decreased
cost of performance of the Services provided for in this Agreement will be reflected in an
appropriate modification of this Agreement, onl)' upon approval by both parties.
Extension of Services
This Agreement may, be extended for additional Services upon OWNER's authorization. Extension of
Services will be provided for a lump sum or an hourly rate plus expenses, only upon approval by both parties.
Payment
OWNER will make monthly payments to ENGINEER for Services performed in the preceding month
based upon monthly invoices. If OWNER disputes any item in ENGINEER's invoice, OWNER will
promptly notify ENGINEER for clarification and/or correction. Nonpayment of any undisputed invoice
30 days after the date of receipt of invoice may, at ENGNEER's option, result in assessment of a 1 percent
per month carrying charge on the unpaid balance.
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City of Paducah
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February 7, 2017
Nonpayment 45 days after the date of receipt of invoice may, at ENGINEER's option, result in
suspension of Services upon five calendar days' notice to OWNER. ENGINEER will have no liability
to OWNER, and OWNER agrees to make no claim for any delay or damage as a result of such suspension
caused by any breach of this Agreement by OWNER. Upon receipt of payment in fill] of all outstanding
sums due from OWNER, or curing of such other breach which caused ENGINEER to suspend Services,
ENGINEER will resume Services and there will be an equitable adjustment to the remaining project
schedule and compensation as a result of the suspension
Data Provided by Others
ENGINEER is not responsible for the quality or accuracy of data nor for the methods used in the
acquisition or development of any such data where such data is provided by or through OWNER,
contractor, or others to ENGINEER and where ENGINEER's Services are to be based upon such data.
Such data includes, but is not limited to, soil borings, groundwater data, chemical analyses, geotechnical
testing, reports, calculations, designs, drawings, specifications, record drawings, contractor's marked -Lip
drawings, and topographical surveys.
OWNER shall not be responsible for discovering deficiencies in the technical accuracy of ENGINEER's
services, ENGINEER shall correct deficiencies in technical accuracy without additional compensation,
unless such corrective action is directly attributable to deficiencies in O«NER-furnished information.
Use of Documents
OWNER may make and retain copies of all documents, information, reports, plans, findings, data,
designs, specifications, or other related documents provided or furnished by ENGNEER to OWNER
Pursuant to this Agreement (hereafter the "Documents"). ENGINEER grants OWNER an unconditional
license to use such Documents on all phases of the Project, extensions of the Project, and for related uses
of OWNER, subject to receipt by ENGINEER of full payment for all services relating to preparation of
such Documents.
Termination
This Agreement may be terminated with cause in whole or in part in .%siting by either party subject to a
two-week notice and the right of the party being terminated to meet and discuss the termination before
the termination takes place. ENGINEER will be paid for all completed Services and expenses up to the
date of termination, subject, however to any right of settlementOWNI ER may have against ENGINEER.
Notwithstanding the above, OWNER has the right to terminate this Agreement for convenience at its
sole discretion. In such event, ENGINEER shall be paid for all ,vork performed up to the point written
notice of termination for convenience is provided to ENGINEER.
Third -Party, Beneficiaries
Nothing contained in this Agreement creates a contractual relationship with or a cause of action in favor
of a third party against either OWNER or ENGINEER. ENGINEER's Services under this Agreement are
being performed solely for OWNER's benefit, and no other party or entity shall have any claim against
ENGINEER because of this Agreement or the performance or nonperformance of Services hereunder.
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City of Paducah
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Dispute Resolution
Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes, and other
matters in question between OWNER and ENGINEER arising out of or relating to this Agreement or the
breach thereof will be decided first by mediation, if the parties mutually agree, or with a bench trial in a
court within the Commonwealth of Kentucky. Parties further agree that the venue for any legal
proceedings related to this Agreement shall exclusively be held in McCracken County, Kentucky.
Terms and Conditions
The terms and conditions of this Agreement and subsequently issued Task Orders will apply to the
Services defined in the Scope of Services. OWNER -supplied purchase order is for processing payment
only; terms and conditions on the purchase order shall not apply to these Services.
Insurance
ENGINEER Will secure and maintain throughout the duration of this Agreement the following minimum
insurance coverages:
1. Worker's compensation and employer's liability insurance as required by the Commonwealth of
Kentucky.
2. Comprehensive automobile and vehicle liability insurance covering operation of owned, hired,
and nonowned motor vehicles in the following amounts:
Bodily Injury
Property Damage
$ 500,000 per person
$1,000,000 per occurrence
$ 500,000 per occurrence
Comprehensive general liability and property damage insurance in the following amounts:
Bodily Injury
Property Damage
Professional liability coverage
$1,000,000 per occurrence
$1,000,000 aggregate
$ 500,000 per occurrence
$ 500,000 aggregate
$2,000,000 annual aggregate
All insurance policies shall be issued by companies authorized to do business in the Commonwealth of
Kentucky.
Successors and Assigns
OWNER and ENGINEER, respectively, bind themselves, their partners, successors, assigns, and legal
representatives to the covenants of this Agreement. Neither OWNER nor ENGINEER will assign,
sublet, or transfer any interest in this Agreement or claims arising therefrom without the written consent
of the other.
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City of Paducah
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Equal Employment and Nondiscrimination
In connection with the services under this Agreement, ENGINEER agrees to comply with the applicable
provisions of federal and state Equal Employment Opportunity for individuals based on color, religion,
sex, or national origin, or disabled veteran, recently separated veteran, other protected veteran and armed
forces service medal veteran status, disabilities under provision of executive order 11246, and other
employment, statutes and regulations, as stated in Title 4 E Part 60 of the Code of Federal Regulations
60 -1.4(a -f), 60 -300.5(a -e), 60 -741(a -e).
Service Elements Not Included
The following services are not included in this Agreement. If such services are required by the OW- Nt ER,
the ENGINEER will provide Services as noted. If necessary, additional Service Elements Not Included
in the exect.ited Task Order may be identified in a subsequently issued task order,
Additional and Extended Services during construction made necessary by:
Work damaged by fire or other cause during construction. (Should have a backup?)
A significant amount of defective or neglected work of any contractor.
Prolongation of the time of the construction contract.
Default by contractor under the construction contract.
Anv services of this type will be provided through an amendment to this Agreement.
Additional Site Visits and/or Meetings: Additional OWNER -required site visits or meetings will
be provided through an amendment to this Agreement or through a separate agreement with
OWNER.
Archaeological or Botanical Investigations: ENGINEER will assist OWNER in engaging the
services of an archaeologist or botanist, if required, to perform the field investigations necessary
for agency review through a separate agreement with OWNER.
4. Bidding- and Construction -Related Services: Bidding- and construction -related services for the
Task Order -specified project will be provided through an amendment to this Agreement or
through a separate agreement with OWNER.
Drawings and Specifications: Final design services including drawings and specifications, if
provided by ENGINEER, will require an amendment to this Agreement or a separate agreement
with OWNER.
6. Geoteclutical Engineering: Geotechnical engineering information will be required and provided
through OWNER and OWNER's geotechnical consultant. ENGINEER will assist OWNER with
defining initial scope of geotechnical information that is required to allow OWNER to procure
geotechnical engineering services.
7. Land and Easement Surveys/Procurement: Any services of this type including, but not limited
to, a record search, field work, preparation of legal descriptions, or assistance to OWNER for
securing land rights will be provided through a separate agreement with OWNER.
Permit and Plan Review Fees: All permit and plan review fees payable to regulatory agencies
shall be paid for by OWNER.
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9. Preparation for and/or Appearance in Litigation on Behalf of OWNER: This type of service by
ENGINEER will be provided through a separate agreement with OWNER.
10. Review of Product Substitutions or Means. Method, Technique. Sequence, or Procedure
Substitutions Proposed by Contractor: ENGINEER's cost for evaluating substitute products,
means, method, technique, sequence, or procedure of construction is not included in the scope
of this Agreement. Service of this type by ENGINEER will be provided through an amendment
to this Agreement.
11. Revising Designs D� rawings, Specifications and Documents: Any services required after these
items have been previously approved by state or federal regulatory agencies, because of a change
in the Task Order -specified project scope or where such revisions are necessary to comply with
changed state and federal regulations that are put in force after Services have been partial]),-
completed,
artiallycompleted, will be provided through an amendment to this Agreement.
12. Services Furnished During Readvertisement for Bids. if Ordered by OWNER: If a Contract is
not awarded pursuant to the original bids, any services of this type will be provided through an
amendment to this Agreement.
13. Services Related to Buried Wastes and Contamination: Should buried solid, liquid, or potentially
hazardous wastes or subsurface or soil contamination be uncovered at the site, follow -tip
investigations may be required to identify the nature and extent of such wastes or subsurface soil
or groundwater contamination and to determine appropriate methods for managing of such
wastes or contain ination and for follow-up monitoring. Investigation, design, or
construction -related services related to buried solid, liquid, or potentially hazardous wastes or
soil or groundwater contamination will be provided Through a separate agreement with OWNER.
IN WITNESS WHEREOF the parties hereto have made and executed this Agreement.
ENGINEER:
STRAND ASSOCIATES, INC.' -Z
2/7
Matthew S. Richards Dat
Corporate Secretary
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OWNER:
CiTY OF PADUCAH
Brandi Harless
Mayor
Date
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STRAND
ASSOCIATES-'
Task Order No. 17-01
City of Paducah, Kentucky;OWNER)
and Strand Associates, Inc. (ENGINEER)
Pursuant to Technical Services Agreement dated
Project Information
Services Name: Comprehensive Stormwater Master Plan (CSMP)
Services Description: Preliminary Engineering Evaluation for the CSMP.
Scope of Services
ENGINEER will provide the following services to OWNER.
Project Administration and Communication
Strand Associates, Inc
Lexington, K'r 1,G5 r
P: 359-223
2017
ENGINEER will assist OWNER with project administration, including efforts to help facilitate engagement
of the public and stakeholder groups to solicit feedback to support development of the CSMP.
Provide project management and overview of activities required for CSMP preliminary
engineering evaluation.
2. Assist OWNER in developing implementation approach for stakeholder participation and
community engagement efforts.
3. Prepare and distribute meeting minutes to document findings and feedback fi-om committee
meetings and stakeholder discussions.
4. Provide periodic updates to OWNER via e-mail and teleconferences and respond to questions.
5. Conduct tip to four- project team meetings with ONNNER to discuss project progress.
Cotttmunity Backeround Review and Assessment
ENGINEER will conduct a background review of reports and documents provided by OWNER to
facilitate understanding of community goals and objectives that %xill assist in shaping the approach to the
various investigations and studies to be completed in support ofthe CSMP.
I. Prepare for and attend Technical Advisory Group (1'AG) meeting No. 1 to review and discuss
preliminary engineering evaluation approach and prepare meeting minutes to summarize feedback.
2. Develop request for information to OWNER necessary to support CSMP master planning efforts.
3. Review OWNER and McCracken County (County) subdivision regulations and document areas
of concern for additional follow-up discussions.
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Task Order No. 17-01
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4, Review OWNER and County zoning ordinances to outline requirements related to storrmvater
and floodplain management,
5. Review OWNER and County comprehensive plan to understand community growth goals.
6. Review renaissance area master plan and document goals and objectives for redevelopment in
the riverfront areas.
7. Review previous storrnwater master plan(s) to establish foundation for prior community planning
initiatives.
8. Review and document historic flood data and associated flood damage surveys.
9. Document cun-ent and future planned capital improvement projects for correlation with study
approach and recommendations.
10. Compile synopsis of community background review and assessment in draft report form.
Organize Existing Geographic Information S rs� (GIS) Mapping and Datasets
ENGINEER will develop a working database and mapping template to support the various needs of the
study and corresponding community outreach efforts using GIS data provided by OWNER and the City
of Paducah and McCracken County Joint Sewer Agency (JSA).
1 . Assemble GIS shapefiles provided by OWNER and JSA to create a «orking database to support
CSMP plaster planning activities.
2. Delineate up to eight major drainage basins and 12 l'iump station service areas and develop a
summary of watershed characteristics,
3. Integrate current LiDAR mapping overlay and develop digital terrain model to facilitate
extraction of watershed attribute information.
4. Generate watershed -based mapping to supp011 planning activities.
5. Integrate shapefiles of separate storm sewer system and review attributes of system components
and extents of coverage.
6. Integrate shapefiles of combined sewer system and revie\\ attributes of system components and
extents of coverage.
7. Compile statistical analysis of separate and combined system components.
8. Evaluate and document GIS data gaps and outline additional GIS/data collection needs for
subsequent planning activities.
9. Summarize findings of item Nos. 1 through 8 in draft report form.
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City of Paducali
Task Order No. 17-01
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Analysis of Local Flood Protection Project Components
ENGINEER will conduct a review and analysis of information provided by OWNER for its existing
flood pumping stations and levee/floodwall system to document their existing operational characteristics
and determine any subsequent investigations needs for the CSMP.
Review and document relevant facets of the existing flood pump station operations plan in
support of the analysis for the CSMP.
2. Develop summary of perfonnance criteria for OWNER's 12 existing flood pumping stations.
3. Review available documentation from the most current flood pump station condition assessments
and summarize findings.
4. Review current status of United States Army Corps of Engineers Local Flood Protection project
and summarize findings, including documentation of remaining upgrade improvements and
implementation schedules.
5. Review existing data and information for levee/floodwali systein and confinn the extents
associated with each flood pump station set -vice area.
6. Analyze and compile existing information for use in developing approach for subsequent
modeling efforts.
7. Summarize findings of item Nos. I through 6 in drafl report form.
Analysis of Stormwater Asset Management System Database
ENGINEER will review and evaluate stormwater-related GIS datasets provided by OWNER and JSA
for the separate storm sewer system and combined sewer system.
Review and evaluate characteristics of inventoried GIS datasets and attributes provided by
OWNER and JSA.
2. Obtain and evaluate existing archived drawings and associated information for stormwater
system components located in identified supplemental survey areas.
3. Correlate existing GIS data with archived drawings for separate storm sewer, system
supplemental survey areas.
4. Correlate existing G[S information with archived drawings for combined sewer s\stem
supplemental survey areas.
5. Discuss future asset management program needs with OWNER and document objectives to
inform protocol for subsequent field inventories and data collection efforts.
6. Develop field investigation procedures for supplemental data acquisition for the separate and
combined sewer systems.
St -W raf;j• R LF\Document:,%->ueemcn(sPPaduc*City of TS i;0I7.T0'=017.1413001 i'-o)Joce
www,strand.com
Strand Associates, Inc.'
City of Paducah
Task Order No, 17-01
Page 4
February 7, 2017
7. Complete and document full hydraulic structure surveys with structure dimensions and
photographs for up to three identified detention basin outlet control structures located in riverine
areas.
8. Complete and document full hydraulic structure surveys for up to 6,650 linear feet (LF) of culvert
pipes identified in riverine areas.
9. Obtain rim and invert elevations, and pipe diameters for up to 19,200 LF of separate and
combined sewer identified in urban areas.
t0. Review findings and develop outline approach to address additional data needs for subsequent
master planning efforts.
11. Summarize findings of item Nos. 1 through l 1 in draft report form.
Evaluate Existing Stormwater Modeling Tools
ENGINEER will review and evaluate existing hydraulic models for the closed pipe network combined
sewer system and the Federal Emergency Management Agency (FEMA)-niapped open channel network
to determine their sufficiency and adequacy for the CSMP and any additional requirements necessary to
facilitate FEMA's use to support modeling for this purpose.
Review and evaluate existing JSA combined sewer system (CSS) XPSWIviM model structure to
determine adequacy for use in future stormwater modeling efforts.
2. Perform test model trial runs to calibrate with existingJSA model outputs to confirm consistence
between software platforms.
3. Review existing JSA flow metering and rain gauge data and document locations.
4. Review existing JSA model calibration methodology(s) and evaluate adjustments needed to
integrate comprehensive flood routing techniques.
5. Evaluate existing JSA model compatibility with XPSWMM 2D model platform and evaluate
requirements to incorporate 2D output capability.
6. Review existing FEMA Hydrologic Engineering Centers River Analysis System (HEC -RAS)
models for most recent community map update in ri�,erine portions of mapped floodplain areas.
These riverine areas include Cross Creek, Crooked Creek, Island Creek, and Perkins Creek,
7. Perform HEC -RAS test model trial runs to calibrate tivith existing FEMA model outputs to
confirm consistency between software platforms.
S. Review and document existing hydrologic input criteria and evaluate adequacy for anticipated
CStIMP modeling evaluations and future capital improvements planning.
9. Develop field investigation procedures for supplemental bridge surveys.
10. Conduct hydraulic structure surveys for up to 25 bridges and culverts identified in riverine
system areas.
?L41C rat ;jre R 'LE\ Documents Ay�aememsP Paducah. City of TSA 3017TU2017 +118 001 1701 dote
www,strand.com
Strand Associates, Inc
City of Paducah
Task Order No. 17-01
Page �
February 7, 2017
11. Correlate findings firom bridge and/or culvert structure surveys with information from available
record drawings and hydraulic model inputs supporting mapped FEIvtA products.
12. Compile and summarize findings of item Nos. I through 1 I in draft report form.
Policy Review and CSMP Goal Setting
ENGINEER will assist OWNER in facilitating discussions wish community stakeholders on various
policy considerations and decisions necessary to support refinement of goals and objectives for the
CSMP.
1. Meet with OWNER planning staff to review regulations and policies and discuss potential needs
to support planning activities and implementation of the CSMP.
2. Meet with JSA to review current regulations and policies applied in the combined server system
service area and discuss planning considerations for ftiture infill and redevelopment.
3. Meet with County representatives to discuss interrelated planning considerations and identify
areas of needs and concerns.
4. Assemble presentation materials for Stormwater Advisory Committee (SWAG) meeting No. I
and City Commission (CC) meeting No. 1.
S. Attend SWAC meeting No. I to provide an overview ofpreliminary engineering evaluation and
solicit feedback on individual stakeholder concerns and broad based eonimunit; concerns.
6. Attend CC meeting No. I to present an overview of CSMP planning process and solicit feedback
on community goals and objectives.
7. Prepare for and attend TAG meeting No. 2 to review feedback from SWAC Meeting No. I and
CC Meeting No. 1 and to discuss alternative strategy considerations for study approach.
8. Document important policy considerations and sumriarize findings of item Nos. I through 7 in
draft report form.
Study Area Inventorand Analysis
ENGINEER will conduct outreach efforts with community stakeholders and the public at large to
increase understanding of community flooding related issues and communicate planning strategies and
approaches for the CSMP.
1. Evaluate and synthesize information and feedback from community background review and
outline key strategies and policy considerations for master planning approach.
2. Develop baseline modeling protocols and establish proposed limits for detailed studies.
3. Prepare watershed mapping, outreach materials, and citizen questionnaire to support community
engagement activities and public meeting No. 1.
\;A`X f31 sj e R LEXDecumems'Agreen:ents P'P3dacah, Ciiy OPTS \ 'Ol7tT0 _Ol7 A4 r4 CelI f 7-G l dec,
www.strand.com
Strand Associates, inc,-
City of Paducah
Task Order No. 17-01
Page 6
February 7, 2017
4. Attend public meeting No. I and facilitate citizen input session in open house format at City Full
to obtain general feedback on community stormwater-related concerns with up to four project
team representatives (meeting notification shall be responsibility of OWNER),
Document community feedback and summarize findings from citizen questionnaire responses.
6. Review and discuss consensus needs for key planning strategies and police decisions at TAG
meeting No. 3.
7. Assemble presentation materials for SWAC MeetingNo. 2.
8. Attend SWAC Meeting No. 2 to review and discuss community feedback from public meeting
No. I and key strategies and policy decisions for subsequent planning efforts.
Refine and update key policy decisions, planning considerations, and study approaches.
Work Plan Refinement
ENGINEER will document findings of the preliminary engineering evaluation, including
preparation/refinement of the approach for the remaining studies and investigations required to complete
the CSNIP.
Update and refine the outline work plan approach for remaining portions of this phase of the
C9AP with anticipated deliverables, including formal protocols to be applied for data acquisition
and other special planning considerations such as design storm level of service and coincident
riverine flood condition, and possibly others.
2. Prepare draft CSMP project schedule with key milestones.
Detail requirements for supplemental support services such as closed circuit television, flow
monitoring, rain gauges, etc., and the recommended approach to facilitate these needs.
4. Prepare summary report of preliminary engineering evaluation for TAG review and comment.
Prepare draft presentation documenting preliminary engineering evaluation findings and
recommendations for the subsequent tasks of the study.
6. Prepare for and attend TAG meeting No. 4 to review and discuss presentation outline and
recommendations for CSMP study approach.
Incorporate comments and update presentation and recommendations for proposed stL1Cl)
approach based on feedback from TAG meeting No. 4,
Prepare for and attend CC meeting No. 2 to present findings of the preliminary engineering
evaluation and provide study approach recommendations for subsequent phases of the CSMP.
Existing Conditions Modeling, Calibration, and Flooding, Problem Prioritization
ENGINEER will develop and calibrate modeling tools to known record storm events for use in
establishing an existing conditions baseline model for use in evaluating a range of flood events for
problem area identification using existing hydraulic models provided by JSA and FEMA.
TUR rai sju'R LEX Axumentsb\atenerti P Paduma , Gq of TSX 201' TO 2017 44 13 M 17A1 dov(
www. strand. conn
Strand Associates, Inc.. -
City of Paducah
Task Order No. 17-01
Page 7
February 7, 2017
Detennine riverine watershed hydrologic parameters for Cross Creek, Perkins Creek, Crooked
Creek, and Island Creek assuming 50 -acre minimum subbasin size.
2. Develop urban watershed hydrologic parameters assuming minimum 15 -acre subbasin size.
Complete initial riverine watershed hydraulic modeling (Cross Creek, Perkins Creek, Crooked
Creek, and Island Creek) and make necessary modifications and refinements to FEMA models.
4. Develop urban watershed XP-SWMM model using existing GIS data supplemented by the
limited field investigations and supplemental surveys as outlined in this Scope of Sei- vices.
5. Obtain rim and invert elevations for up to 100 storm structures at locations to be identified as
needed and make visual determinations for system connectivity
Obtain surveyed high water marks based on available historical reference information at up to
15 areal flooding locations with photo documentation.
Compare and calibrate riverine watershed model to documented high water marks from historical
rainfall/flooding events.
8. Compare and calibrate urban watershed model to documented high water marks from historical
rainfall/flooding events.
Refine OWNIER-provided .{SA CSS XP-SWMM model for existing conditions analysis.
10. Document existing conditions modeling results with flood mapping showing extents and depths
for range of storm events (10-, 25-, 50-, and 100 -year events) for riverine watersheds.
11. Document existing conditions modeling results with flood mapping showing extents and depths
for range of storm events (10-, 25-, 50-, and 100 -year events) for urban watersheds.
12. Evaluate and document impacts of high Ohio River stage conditions on urban area flooding
depths and extents.
13. Prepare updated outreach materials including questionnaires, exhibits, and presentation for
SWAC and public meetings.
14. Discuss existing conditions findings and implications related to desired storm event level of
service for subsequent alternatives development at TAG meeting No. 5,
15. Review and discuss existing conditions findings and storm event level of service considerations
for alternatives development at SWAC Meeting No. 3.
16. Attend public meeting No. 2 to present existing conditions modeling results and identify
documented flooding locations to solicit feedback on priority areas of concent for subsequent
evaluations. The scope of services anticipates identification of ten discrete locations with
flooding -related impacts for further analysis.
17. Perform additional modeling revisions to address feedback received from public meeting.
,\V%W raf sj%%-R LEN Documents _1e8reements PPafuCak City of TS.A_:OI 7.r00017.4t I S C01 17.01 dax
www.strand.com
Strand Associates, Inc,'
City of Paducah
Task Order No. t7-01.
Page 8
February 7, 2017
18. Document findings of existing conditions evaluation and level of service determination and
summarize in draft report form.
Flood Mitigation Alternatives Development and Evaluation
ENGINEER will evaluate a range of alternatives for up to ten identified flooding locations to facilitate
discussion of desired level of service and inform approach for the subsequent capital improvements
planning phase to be authorized upon completion of this preliminary engineering evaluation.
Investigate and document in solutions matrix form a ra;ige of options to be considered for potential
alternatives for OWNER review and concurrence. Options considered may include pipe conveyance
upgrades, pumping upgrades, regional detention, flood buyouts, or combinations thereof.
Identify strategic locations for approximately 10,000 LF of' pilot storm sewer closed-circuit
television investigations by OWNER -procured contractor and stnnmarize findings in outline form.
3. Correlate documented basement backups with flood -prone area analysis and identify study areas
and potential solutions matrix for subsequent phase of remedial measures investigations.
Complete preliminary evaluation and modeling for up to 30 shortlisted alternatives within the
ten identified flooding -related impact areas using the target design storm level of service
determination from TAG meeting No. 5.
DOCUnlellt modeling results and effectiveness of the various alternatives evaluated with flood
mapping showing depth and extents of flooding for a range of storm events (10-, 25- 50-, and
100 -year events) by indicating corresponding extents of reductions.
Summarize findings and prepare outreach materials forpublic meeting to facilitate feedback and
discussion of results for the preliminary alternatives evaluation.
Review potential alternatives matrix to solicit feedback and determine shortlist for each of the ten
flooding locations at public meeting No. 3. The shortlist anticipates tip to three alternatives per
location for subsequent discussion and evaluation of the target storm event level of service.
Document and correlate feedback from public meeting No. 3 and develop recommendations to
reduce the alternatives identified for each of the ten flooding related impact areas from three to
two alternatives for each area.
9. Review and discuss potential alternatives findings and recommendations in relation to desired storm
event level. of service at TAG meeting No. 6.
10. Conduct supplemental field investigations to further inform the more detailed evaluation of the
two alternatives selected for further evaluation in each of the ten flooding -related impact areas
based on input from TAG meeting No. 6.
I t . Refine modeling and evaluation of alternatives using the target design storm level of service and
document flood reduction benefits and associated considerations for implementation.
A.%W rif s; % R'LE\ Dxunents Agreements P PaducaK City oGTSA 201 i.TO'2017 44 1100; 17-0i dar
www.strand.corn
Strand Associates, Inc.'
City of Paducah
Task Order No. 17-01
Page 9
February 7, 2017
12. Prepare preliminary opinions of probable cost for each alternative and complete a benefit -cost
analysis for inclusion in a draft solutions matrix for each of the ten identified flooding -related
impact areas,
13. Ralik alternatives for OWNER's consideration and inclusion in a proposed Stormwater capital
improvement plan (CIP) using OWNER's preferred project evaluation technique.
14. Prepare summary of findings for CIP in draft report form for TAG review and continent.
15. Prepare draft CC presentation on preliminary engineering evaluation alternative Findings for
TAG review and comment.
l6. Review and discuss ranked CIP alternatives at TAG meeting No. 7 and outline talking points for
presentation to CC.
17. Incorporate TAG meeting comments and finalize discussion outline and presentation for CC
meeting.
18. Make presentation at CC meeting No. 3 on preliminary engineering findings and CIP
recommendations including interactive discussion on desired next steps.
Compensation
OWNER shall compensate ENGINEER for Services under this "Task Order on an hourly rate basis plus
expenses in an amount not to exceed $790,000 in accordance wilh the hourly rate schedule in attached
Exhibit A. The hourly rate schedule shall remain in effect throughout the duration of this task order.
The anticipated labor hours for the task order are attached in Exhibit B.
Schedule
Services will begin upon execution of the AGREEMENT and this Task Order, and are scheduled for
completion on or within 12 months.
TASK ORDER AUTHORIZATION AND ACCEPTANCE:
ENGINEER:
STRAND ASSOCIATES, NC,--
OC/(/i r
Matthew S. Richards Da
Corporate Secretary
OWNER:
CITY OF PADUCAH
Brandi flarless
Mayor
N[A%4 rai s1\� R LEN Documents App mentsP'Paducah Gay of TSA 2017 TU201 71413 A 17-01 do x
Date
www.strand.com
Exhibit A
Schedule of Hourly Rates, Expense Cost, and Billable Equipment
January 1, 2017
Personnel Category
Principal
Senior Project Engineer
Project Manager
Project Engineer V
Project Engineer IV
Project Engineer III
Project Engineer 11
Project Engineer I
GIS Specialist
Senior Engineering Technician
Engineering Technician
Production Assistant
Clerical
Expense Name
Reimbursed Employee Expense
Telephone
Copies
Accounts Payable
Stakes & Lath
Equipment Rental
Covers & Bindings
Other Consultants
Postage/UPS
Field Expense
Computer Expense
Meals Expense
Facsimile
Color Copies per Copy
Nide Format Printing
Mileage
Hourly Rate
$245
$227
$1'96
$179
$154
$128
$110
$101
$127
$122
$ 92
$ 73
$ 64
E pease Cost
CL cost
@ $0.50 per minute
$0.15 Pei- copy
@ cost
$.40 per piece; 50 pieces per Bundle
cost based on Rental Rates
@ cost her items used
@ cost
@ CO3t
@ cost based on Items Used
$16.0110u r
@ cost
$1.50 per page
per Copy $1.00
$0.35 per square foot/$2.05 per square
foot t"ylar
@ $0.53 per mile
R- LEx'•Doeumenu Agreements P'Paducah. City of TSA 2017 JO 201 1 4418 001 17-01 Erh A docx
Billable Equipment
Auto Sampler
Concrete Analysis Kit
Confined Space Meter (Gas Detector)
D.O. Meter & Probe
Deflectometer - Lightweight
Dewpoint Meter
Digital Camera
Discreted Depth Water Sampler
Double Ring lnfiltrometer Kit
Dredge Sampler
Dynamic Cone Penetrometer
Electronic Scale
Fall Protection Kit
Field Kit
Filtration Equipment
Flow Poke
Flow Tlurouglt Cell
Flowmeters
Gauge Box - Sanitary
Gauge Box - Water
GPS - Texas
GPS Hand -Held
GPS w/ Cell Phone
Hach Kits (Water Test Kits)
Hand Corer
Hydrant Pressure Recorder
Landfill Gas Meter
Laser Scanner
Microphone/Amplifier
Noise Meter
PA System
Paint Gauge
Peristaltic Pump
pH, Conductivity, Temperature Meter and Probes
Pump Meter
Rain Gauge
Redox Meter and Probe
Robotic Total Station
Rotating Laser
RTS - Texas
Sanitary Sewer Smoker
Sediment Corer
Sensidyne Air Sampler
Spectrophotometer
Submersible Pump
Teflon Bailers
Thermo Anemometer
Traffic Counter
Trailer - Closed
BilIin Rate
$50.00 for firstday ($25 for each additional day)
$160.00 per month
$50.00 per day; $200 per week
$47.00 per day
$100.00 per use
$40.00 per day
$20.00 for first tvvo days, then $5 each additional day
$25.00 per day
$50.00 per day
$25.00 per day
$100.00 per da
$25.00 per day
$300.00 one time project charge
$75.00
$22.00 per day
$25.00 per day; $100 per week
$10.00 per day
$180.00 per week
$65.00 per day
$65.00 per day
$125.00 per day/per recorder ($78/half day)
$300.00 per day ($185/half day)
$25.00 per day
$75.00 per day
$75.00 per use
$100.00 per day; $300 per week
$1,400.00 per day
$100.00 per day
$75.00 per day
$100.00
$50.00 per month ($20/week)
$40.00 per day
$20.00 per day
$275.00 per week - Lexington
$75.00 per week
$25.00 per day
$220.00 per day ($135/half day)
$25.00 per day; or $300/month
$30.00 per hour
$75.00 per day; $300 per week
$75.00 per day
$10.00 per day
$60.00 per day
$55.00 per day
$5.00 per day
$25.00 per day
$50.00 per dayper counter (43 has 4 counters)
$50.00 per day
R.%LEX`•Documznts' Agreements PPaducah. City oP.TSA 2017'.To'2017`•4413 001 17.01,Exh A.docx
Billable Equi lrnernt
Trailer - Open
Tripod/Winch
TSK - Total Station Kit
Turbidimeter
Ultrasonic Steel Thickness Gauge
`Vater Level Indicator (Nell Tape)
Billing Rate
$25.00 per day
$50.00 per day; $150 per week
$130.00 per day ($85.00 per half day)
$193.75 per month
$100.00 per day
$50.00 per day
R LEX Documents :\ r.z>>ienIs P' Padticall, City of TSA 2017 10-201 -)'4 113 001 17-01 Ceti A docx
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ASSOCIATES
Strand Associates, Inc:
JCJ -301 Lea koao. S:'(, 1 JL
LeXingtor. V 405' !
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Fi jJi 22;• y _
AGREEMENT FOR TECHNICIL SERVICES
CITY OF PADUCAH
AND
STRAND ASSOCIATES, INC. -
This Agreement is made and entered into this day of , 2017, between the City
of Paducah, Kentucky, hereinafter referred to as OWNER, located at 300 South 5th Street, Paducah,
Kentucky 42003, and Strand Associates, Inc.'8�, 1525 Bull Lea Road, Suite 100, Lexington, Kentucky,
40511, hereinafter referred to as ENGINEER. This Agreement shall be in accordance with the following
elements WHEREAS, OWNER desires to engage ENGINEER to provide professional engineering,
consulting, and related services ("Services") in connection with a preliminary engineering evaluation for
the Comprehensive Stormwater Master Plan "Project"; AND WI;IEREAS, ENGINEER desires to render
these Services as described in the Scope of Services. NOW, THEREFORE, OWNER and ENGINEER
in consideration of the mutual covenants contained herein, agree as follows:
Scope of Services
ENGINEER agrees to provide Services for the Project as outlined in this Agreement and as in attached
Task Order 17-01. Services to be provided under this Agreement can be described as engineering,
scientific, computer-aided design drafting, clerical, and administrative activities performed in accordance
with the terms and conditions of this Agreement and subsequently issued Task Orders. Prior to
ENGINEER's engagement by OWNER, a mutually agreeable Task Order document shall be developed
and executed by both parties. The Task Order will include Project Information, a detailed Scope of
Seiwices, Compensation, and Schedule. The general form ofthe Task Order shall be in accordance with
the attached Task Order No. 17-01.
Compensation
OIATNER shall compensate ENGINEER for Services indicated in each subsequentl} issued Task Order
upon completion for a lump sum or for an estimated fee on an hourly rate basis plus expenses.
Expenses incurred such as those for subconsultarits (only upou approval of OWNER), travel, meals,
printing, postage, copies, computer, and long distance telephone calls will be billed at actual cost
plus ten percent. Estimated costs for expenses will be included in the not to exceed compensation
amounts established for each task order authorized under this Agreement.
Only sales taxes or other taxes on Services that are in effect at the time this Agreement is executed are
included in the Compensation. If the tax Laws or other similar taxes on services are subsequently changed
by legislation during the life of this Agreement, this Agreement will be adjusted to reflect the net change.
The lump sum or estimated fee for the Services is based on wage scale/hourly billing rates as shown on
the attachment included with each task order that anticipates the Services will be completed as indicated.
Should the completion time be extended at no fault of ENONIEER, it may be cause for an adjustment in
the lump sum or estimated fee that reflects any wage scale adjustments made as agreed by both parties.
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A,rizor.a 1 iinnc s 1 Ind ana 1 Kentuck,: : Gniio :SGS ,'n www.strand.cotr
Strand Associates, Inc:
City of Paducah
Page 2
February 7, 2017
The lump sum or estimated fee will not be exceeded without prior notice to and agreement by OWNER
but may be adjusted for time delays, time extensions, amen dine nts, or changes in the Scope of Services
only upon agreement by OWNER. Any adjustments will be negotiated based on ENGINEER's increase
or decrease in costs caused by delays, extensions, amendinents, or changes. ENGINEER will not be
entitled to any fee adjustments for delays caused by ENGINEER.
Schedule
Services will begin upon execution of this Agreement and attached Task Order No. 17-01 WHEREAS,
THEREAFTER, ENGINEER shall perform Services in a proper, efficient and workmanlike manner.
This Agreement will terminate on December 31, 2018. The schedule for individual tasks will be included
on each subsequently issued Task Order.
Standard of Care
The Standard of Care for all Services performed or furnished by ENGINEER under this Agreement will
be the care and skill ordinarily used by members of ENGINEER's profession practicing under similar
circumstances at the same time and in the same locality. ENG[NEER makes no warranties, express or,
implied, under this Agreement or other .vise, in connection with ENGINEER's Services.
OWNER's Responsibilities
Assist ENGINEER by placing at ENGINEER's disposal all OWNER's available information
pertinent to the Task Order -specified project including previous reports, previous drawings and
specifications, and any other data relative to the scope of the Task Order -specified project.
2. Furnish to ENGINEER, as required by ENGINEER for performance of Services as part of this
Agreement, data prepared by or services of others oEtained or prepared by OWNER relative to
the scope of the Task Order -specified project, such as flood pump station rated capacity and
operating characteristics soil borings, probings and subsurface explorations, and laboratory tests
and inspections of samples, all of which ENGINEER may rely upon in performing Services
under this Agreement.
Provide access to the site as required for ENGINEER to perform Task Order -specified project
Services under this Agreement.
To the best of OWNER's ability, guarantee access to and make all provisions for ENGINEER
to enter upon public and private lands as required for ENGINEER to perform Task
Order -specified project Services tinder this Agreement.
OWNER agrees to examine all ENGINEER's reports, sketches, estimates, special provisions,
drawings, and other documents presented by ENGINEER and render, in writing, decisions
pertaining thereto within a reasonable time so as not to delay the performance of ENGINEER.
Provide all Iegal services OWNER agrees that may be required for the development of the Task
Order -specified project.
Retain the services of a soils consultant to provide any necessary geotechnical evaluation and
recommendations.
N1AW n1 sps R LEti D��'�inmtsAueementi'F Paduca'+, Gtc ei'7S� 301' Agr dd 19 C01 do.a
www.strand.corn
Strand Associates, Inc;
City of Paducah
Page 3
February 7, 2017
8. Provide the front end documents that require the contractor to name ENGINEER as an additional
insured on contractor's General Liability and Automobile Liability insurance policies and to
indemnify ENGINEER to the same extent that the contractor insures and indemnifies OVTNER.
OWNER cannot make any assurances that the insurance carrier for any contractor will agree to
add ENGINEER as an additional insured. In the event the insurance carrier does not
agree, OWNER's obligations under this provision are relieved.
Opinion of Probable Cost
Any opinions of probable cost prepared by ENGINEER are supplied for general guidance of OWNER
only, ENGINEER has no control over competitive bidding or market conditions and cannot guarantee
the accuracy of such opinions as compared to contract bids or actual costs to OWNER.
Payment Requests
ENGINEER's review of Payment Requests from OtiANER's contractor(s) will not impose responsibilih,
to determine that title to any of the work has passed to OV'NER free and clear of any liens, claims, or
other encumbrances. Any such set -vice by ENGINEER will be provided through an amendment to this
Agreement.
Changes
1. OWNER may make changes within the general scope of this Agreement and with the Scope of
Services to be performed. If such changes cause an increase or decrease in ENGINEER's cost or
titne required for performance of any Services under this Agreement, an equitable adjustment
will be made and this Agreement will be modified in writing accordingly, only upon approval
by both parties.
2. No services for which additional compensation will be charged by ENGINEER will be furnished
without the written authorization of OWNER. The fee established herein will not be exceeded
without agreement by OWNER but may be adjusted for time delays, time extensions,
amendments, or changes in the Scope of Services, only upon approval by both parties.
3. If there is a modification of Agency requirements relating to the Services to be performed under
this Agreement subsequent to the date of execution oftliis Agreement, the increased or decreased
cost of performance of the Services provided for in this Agreement will be reflected in an
appropriate modification of this Agreement, only upon approval by both parties.
Extension of Services
This Agreement may be extended for additional Services upon OWNER's authorization. Extension of
Services will be provided for a lump sum or an hourly rate plus expenses, only upon approval by both parties.
Payment
OWNER will make monthly payments to ENGINEER for Services performed in the preceding month
based upon monthly invoices. If OWNER disputes any item ill ENGINEER's invoice, OWNER will
promptly notify ENGINEER for clarification and/or correction. Nonpayment of any undisputed invoice
30 days after the date of receipt of invoice may, at ENGINEER's option. result in assessment of a I percent
per mouth carrying charge on the unpaid balance.
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City
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City of Paducah
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Nonpayment 45 days after the date of receipt of invoice may, at ENGINEER's option, result in
suspension of Services upon five calendar days' notice to OWNER. ENGINEER will have no liability
to OWNER, and OWNER agrees to make no claim for any delay or damage as a result of such suspension
caused by any breach of this Agreement by OWNER. Upon receipt of payment in full of all outstanding
sums due from OWNER, or curing of such other breach which. caused ENGINEER to suspend Services;
ENGINEER will resume Services and there will be an equitable adjustment to tine remaining project
schedule and compensation as a result of the suspension
Data Provided by Others
ENGINEER is not responsible for the quality or accuracy of data nor for the methods used in the
acquisition or development of any such data where such data is provided by or through OWNER,
contractor, or others to ENGINEER and where ENGINEER's Services are to be based upon such data.
Such data includes, but is not limited to, soil borings, groundwater data, chemical analyses, geotechnical
testing, reports, calculations, designs, drawings, specifications, record drawings, contractor's marked -up
drawings, and topographical surveys.
OWNER shall not be responsible for discovering deficiencies in the technical accuracy of ENGINEER's
services. ENGINEER shall correct deficiencies in technical accuracy without additional compensation,
unless such corrective action is directly attributable to deficiencies in OW-`NER-furnishecl information.
Use of Documents
OWNER may make and retain copies of all documents, information, reports, plans, findings, data,
designs, specifications, or other related documents provided or furnished by ENGINEER to OWNER
pursuant to this Agreement (hereafter the "Documents"). ENGINEER grants OWNER an unconditional
license to use such Documents on all phases of the Project, extensions of the Project, and for related uses
of OWNER, subject to receipt by ENGINEER of full payment for all services relating to preparation of
such Documents.
Termination
This Agreement may be tenninated with cause in whole or in part in writing by either party subject to a
two-week notice and the right of the party being terminated to meet and discuss the termination before
the termination takes place. ENGINEER will be paid for all completed Services and expenses up to the
date of termination, subject, however to any right of settlement OWNER may have against ENGINEER.
Notwithstanding the above, OWNER has the right to terminate this Agreement for convenience at its
sole discretion. In such event, ENGINEER shall be paid forall work performed up to the point written
notice of termination for convenience is provided to ENGINEER.
Third -Party Beneficiaries
Nothing contained in this Agreement creates a contractual relationship with or a cause of action in favor
of a third party against either OWNER or ENGINEER. ENGILIEER's Services under this Agreement are
being performed solely for 0 NER's benefit, and no other patty or entity shall have any claim against
ENGINEER because of this Agreement or the performance or nonperformance of Services hereunder.
NL LAW mf; u R I.EX Docucnenu A!reenlemsWPaduca% City of Ts 1:01 PA,7 Sal S M] dace
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City of Paducah
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Dispute Resolution
Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes, and other
matters in question between OWNER and ENGNEER arising, out of or relating to this Agreement or the
breach thereof will be decided first by mediation, if the parties mutually agree, or with a bench trial in a
court within the Commonwealth of Kentucky. Parties further agree that the venue for any legal
proceedings related to this Agreement shall exclusively be held in McCracken County, Kentuck}.
Terms and Conditions
The terms and conditions of this Agreement and subsequently issued Task Orders will apply to the
Setvices defined in the Scope of Services, OWNER -supplied purchase order is for processing payment
only; terms and conditions oil the purchase order shall not apply to these Services.
Insurance
ENGINEER will secure and maintain throughout the duration of this Agreement the following minimum
insurance coverages:
Worker's compensation and employer's liability insurance as required by the Commonwealth of
Kentucky.
Comprehensive automobile and vehicle liability insurance covering operation of owned, hired,
and nonowned motor vehicles in the following amounts:
Bodily Injury
Property Damage
$ 500,000 per person
$ I,000,ODO per occurrence
$ 500,000 per occurrence
Comprehensive general liability and property damage insurance in the following amounts:
Bodily Injury
Property Damage
Professional liability coverage
$1,000,000 per occurrence
$1,000,000 aggregate
$ 500,000 per occurrence
$ 500,000 aggregate
$2,000,000 annual aggregate
All insurance policies shall be issued by companies authorized to do business in the Commonwealth of
Kentucky.
Successors and Assigns
OWNER and ENGINEER, respectively, bind themselves, their partners, successors, assigns, and legal
representatives to the covenants of this Agreement. Neither OWNER nor ENGINEER ,vill assign,
sublet, or transfer any interest in this Agreement or claims arising therefrom without the written consent
of the other.
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City of Paducah
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Equal Employment and Nondiscrimination
In connection with the services under this Agreement, ENGINEER agrees to comply with the applicable
provisions of federal and state Equal Employment Opportunity for individuals based on color, religion,
sex, or national origin, or disabled veteran, recently separated veteran, other protected veteran and armed
forces service medal veteran status, disabilities under provision of executive order 11246, and other
employment, statutes and regulations, as stated in Title 41 Part 60 of the Code of Federal Regulations
60 -1.4(a -f), 60 -300.5(a -e), 60 -741(a -e).
Service Elements Not Included
The following services are not included in this Agreement. If such services are required by the OWNER,
the ENGINEER will provide Services as noted. If necessary, additional Service Elements Not Included
in the executed "Task Order may be identified in a subsequently issued task order.
I . Additional and Extended Services during construction made necessary by:
a. Work damaged by fire or other cause during construction. (Should have a backup?)
b. A significant amount of defective or neglected work of any contractor.
C. Prolongation of the time of the construction contract.
d. Default by contractor under the construction contract.
Any services of this type will be provided through an amendment to this Agreement.
2. Additional Site Visits and/or Meetings: Additional OWNER -required site visits or meetings will
be provided through an amendment to this Agreement or through a separate agreement with
OWNER.
3. Archaeolo ig cal or Botanical investi atg ions: ENGINEER will assist OWNER in engaging the
services of an archaeologist or botanist, if required, to perform the field investigations necessary
for agency review through a separate agreement with ONVNER.
4. Bidding- and Construction -Related Services: Bidding- and construction -related services for the
Task Order -specified project will be provided through an amendment to this Agreement or
through a separate agreement with OWNER.
5. Drawings and Specifications: Final design services including drawings and specifications, if
provided by ENGINEER, will require an amendmentto this Agreement or a separate agreement
with OWNER.
6. Geotechnical Engineering: Geotechnical engineeringinformation will be required and provided
through OWNER and OWNER's geotechnical consultant. ENGINEER will assist OWNER with
defining initial scope of geotechnical information that is required to allow OWNER to procure
geotechnical engineering services.
7. Land and Easement Surveys/Procurement: Any services of this type including, but not limited
to, a record search, field work, preparation of legal descriptions, or assistance to OWNER for
securing land rights will be provided through a separa.le agreement with OWNER.
8. Permit and Plan Review Fees: All permit and plan review fees payable to regulatory agencies
shall be paid for by OWNER,
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City of Paducah
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February 7, 2017
9. Preparation for and/or Appearance in Litigation on Belialf of OWNER: This type of service by
ENGINEER will be provided through a separate agreement with OWNER.
l0. Review of Product Substitutions or Means Method Technique Sequence or Procedure
Substitutions Proposed by Contractor: ENGINEER's cost for evaluating substitute products,
means, method, technique, sequence, or procedure of construction is not included in the scope
of this Agreement. Service of this type by ENGINEER will be provided through an amendment
to this Agreement.
11. Revising Designs, Drawings. Specifications and Documents: Any services required after these
items have been previously approved by state or federal regulatory agencies, because of a change
in the Task Order -specified project scope or where such revisions are necessary to comply with
changed state and federal regulations that are put in force after Services have been partially
completed, will be provided through an amendment to this Agreement.
12. Services Furnished During Readvertisement for Bids, if Ordered by OWNER: If a Contract is
not awarded pursuant to the original bids, any services of this type will be provided through an
amendment to this Agreement.
13. Services Related to Buried Wastes and Contamination: Should buried solid, liquid, or potentially
hazardous wastes or subsurface or soil contamination be uncovered at the site, follow-up
investigations may be required to identif ! the nature and extent of such AVastes or subsurface soil
or groundwater contamination and to determine appropriate methods for managing of such
wastes or contamination and for follow-up monitoring. Investigation, design, or
construction -related services related to buried solid, liquid, or potentially hazardous wastes o,
soil or groundwater contamination will be provided through a separate agreement with OWNER.
IN WITNESS WHEREOF the parties hereto have made and Mecuted this Agreement.
ENGINEER:
STRAND ASSOCIATES, INC.'
Matthew S. Richards at
Corporate Secretary
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OWNER:
CITY OF PADUCAH
Brandi Harlcss
Mavor
Date
www,strand.com
ST"'FIAND
ASSOCIATES -
Task Order No. 17-01
City of Paducah, Kentucky (OWNER)
and Strand Associates, Inca (ENGINEER)
Pursuant to Technical Services Agreement dated
Project Information
Services Name: Comprehensive Stormwater Master Plan (CSMP)
Services Description: Preliminary Engineering Evaluation forthe CSMP.
Scope of Services
ENGINEER will provide the following services to OWNER.
Project Administration and Communication
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ENGINEER will assist OWNER with project administration, including efforts to help facilitate engagement
of the public and stakeholder groups to solicit feedback to support development of the CSILY-Ii'.
Provide project management and overview of activities required for CS;NIP preliminary
engineering evaluation.
2. Assist OWNER in developing impletnentation approach for stakeholder participation and
community engagement efforts.
3. Prepare and distribute meeting minutes to document findings and feedback from committee
meetings and stakeholder discussions.
4. Provide periodic updates to OWNER via a -mail and teleconferences and respond to questions.
5. Conduct up to four project team meetings with OWNER to discuss project progress.
Communih Background Review and Assessment
ENGINEER will conduct a background review of reports and documents provided by OWNTER to
facilitate understanding of community goals and objectives brat will assist in shaping the approach to the
various investigations and studies to be completed in support of the CSMP.
Prepare for and attend Technical Advisory Group (TAG) meeting No. I to review and discuss
preliminary engineering evaluation approach and prepare meeting minutes to summarize feedback.
2. Develop request for information to OWNER necessary to support CSMP master planning efforts.
3. Review OWNER and McCracken County (County) subdivision regulations and document areas
of concern for additional follow-up discussions.
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City of Paducah
Task Order No. 17-01
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February 7, 2017
4. Review OWNER and County zoning ordinances to outline requirements related to storrnwater
and floodplain management.
5. Review OWNER and County comprehensive plan to understand community growth goals.
6. Review renaissance area master plan and document goals and objectives for redevelopment in
the riverfront areas.
7. Review previous stormwater master plan(s) to establish foundation for prior community planning
in itiatives.
8. Review and document historic flood data and associated flood damage surveys.
9. Document current and fixture planned capital improvement projects for correlation with study
approach and recommendations.
l0. Compile synopsis of community background review and assessment in draft report fornt.
Organize Existing Geographic Information System (GIS) Mapping and Datasets
ENGINEER will develop a working database and trapping template to support the various needs of the
study and corresponding community outreach efforts using (SIS data provided by OWNER and the City
of Paducah and McCracken County Joint Sewer Agency (ISA).
Assemble GIS shapefiles provided by OWNER and JSA to create a working database to support
CSNIP master planning activities.
2. Delineate up to eight major drainage basins and 12 pump station service areas and develop a
summary of watershed characteristics.
I Integrate current LiDAR mapping overlay and develop digital terrain model to facilitate
extraction of watershed attribute information.
4. Generate watershed -based mapping to support planning activities.
5. integrate shapefiles of separate storm sewer system and review attributes of system components
and extents of coverage.
6. Integrate shapefiles of combined sewer system and reviev\ attributes of s\ stem components and
extents of coverage.
7. Compile statistical analysis of separate and combined system components.
8. Evaluate and document GIS data gaps and outline additional GIS/data collection needs for
subsequent planning activities.
9. Summarize findings of iters Nos. I through 8 in draft report form.
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Strand Associates, inc
City of Paducah
Task Order No. 17-01
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February 7, 2017
Analysis of Local Flood Protection Project Components
ENGINEER will conduct a review and analysis of information provided by OWNER for its existing
flood plumping stations and levee/floodwall system to document their existing operational characteristics
and determine any subsequent investigations needs for the CSNfP.
Review and document relevant facets of the existing flood pump station operations plan in
support of the analysis for the CSMP.
2. Develop summary of performance criteria for OWNER's 12 existing flood pumping stations.
3. Review available documentation from the most current flood pump station condition assessments
and summarize findings.
4. Review current status of United States Army Corps of Engineers Local Flood Protection project
and summarize findings, including documentation of remaining upgrade improvements and
implementation schedules.
5. Review existing data and information for levee/floodwall system and confirm the extents
associated with each flood pump station service area.
6. Analyze and compile existing information for use in developing approach for subsequent
modeling efforts.
7. Summarize findings of item Nos. I through 6 in draft report form.
Analysis of Stormwater Asset Management Svstem Database
ENGNEER will review and evaluate storrmwater-related GIS datasets provided by O\VNER and JSA -
for the separate storm sewer system and combined sewer systeln.
Review and evaluate characteristics of inventoried GIS datasets and attributes pro\ ided by
OWNER and JSA.
2. Obtain and evaluate existing archived drawings and associated information for stornnvater
system components located in identified supplemental survey areas.
3. Correlate existing GIS data with archived drawings for separate storm sewer system
supplemental survey areas.
=I. Correlate existing GIS information with archived drawings for combined sewer system
supplemental survey areas.
S. Discuss future asset management program needs t\-ith MINER and document objeeti%es to
inform protocol for subsequent field inventories and data collection efforts.
6. Develop field investigation procedures for supplemental data acquisition for the separate and
combined sewer systems.
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City of Paducah
Task Order No. 17-01
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February 7, 2017
7. Complete and document full hydraulic structure surveys with structure dimensions and
photographs for up to three identified detention basin outlet control structures located in riverine
areas.
8. Complete and document full hydraulic structure surveys for up to 6,650 linear feet (LF) of culvert
pipes identified in riverine areas.
9. Obtain rite and invert elevations, and pipe diameters for up to 19,200 LF of separate and
combined sewer identified in urban areas.
10. Review findings and develop outline approach to address additional data needs for subsequent
master planning efforts.
11. SU1111narize findings of item Nos. i through I I in draftreport form.
Evaluate Existiiag_Stormwater Modelins? Tools
ENGINEER will review and evaluate existing hydraulic models for the closed pipe network combined
sewer system and the Federal Emergency Management Agerxcy (FEMA) -mapped open channel network
to determine their sufficiency and adequacy for the CSMP and -any additional requirements necessary to
facilitate FEMA's use to support modeling for this purpose.
I . Review and evaluate existing JSA combined sewer system (CSS) XPSWMi jV[ model structure to
determine adequacy for use in fixture stornnvater modeling efforts.
2. Perform test model trial runs to calibrate with existing JSA model outputs to confirm consistency
between software platforms.
3. Review existing JSA flow metering and rain gauge data and document locations.
4. Review existing JSA model calibration methodology(s) and evaluate adjustments needed to
integrate comprehensive flood routing techniques.
5. Evaluate existing JSA model compatibility with XPSWMM 2D model platform and evaluate
requirements to incorporate 2D output capability.
6. Review existing FEMA Hydrologic Engineering Centers River Analysis System (HEC -RAS)
models for most recent community map update in riverine portions of mapped floodplain areas.
These riverine areas include Cross Creek, Crooked Creek, island Creek, and Perkins Creek.
7. Perform HEC -RAS test model trial runs to calibrate with existing FEMA model outputs to
confirm consistency between software platforms.
8. Review and doCUment existing hydrologic input criteria and evaluate adequacy for anticipated
CSMP modeling evaluations and future capital improvements planning.
9. Develop field investigation procedures for supplemental bridge surveys.
10. Conduct hydraulic structure surveys for up to 25 bridges and culverts identified in riverine
system areas.
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Strand Associates, Inc.=
City of Paducah
Task Order No. 17-01
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February 7, 2017
U. . Correlate findings from bridge and/or culvert structure surveys with information from available
record drawings and hydraulic model inputs supporting mapped FEiv1A products.
12. Compile and summarize findings of item Nos. 1 through 1 I in draft report form.
Policv Review and CSMP Goal Setting
ENGINEER will assist OWNER in facilitating discussions with community stakeholders on various
policy considerations and decisions necessary to support refinement of goals and objectives for the
CSMP,
Meet with OWNER planning staff to review regulations and policies and discuss potential needs
to support planning activities and implementation of the CSMP.
Meet with JSA to review current regulations and policies applied in the combined sewer system _
service area and discuss planning considerations for future infill and redevelopment.
Meet with County representatives to discuss interrelated planning considerations and identify
areas of needs and concerns.
d. Assemble presentation materials for Stormwater Advisory Committee (SWAC) tneeting No. i
and City Commission (CC) meeting No. 1.
Attend SWAG meeting No. I to provide an overviewof preliminary engineering evaluation and
solicit feedback on individual stakeholder concerns and broad based community concerns.
Attend CC meeting No. 1 to present an overview of CSMP planning process and solicit feedback
on community goals and objectives.
Prepare for and attend TAG meeting No. 2 to review feedback from SWAC Meeting No. I and
CC Meeting No. I and to discuss alternative strategyconsiderations for study approach.
Document important policy considerations and summarize findings of item Nos. l through 7 in
draft report form. y
Study Area Inventory. and Analysis
ENGINEER will conduct outreach efforts with community stakeholders and the public at large to
increase understanding of community flooding related issues and communicate planning strategies and
approaches for the CSMP.
Evaluate and synthesize information and feedback from community background review and
outline key strategies and policy considerations for master planning approach.
2. Develop baseline modeling protocols and establish proposed limits for detailed studies.
Prepare watershed mapping, outreach materials, and citizen questionnaire to support conununit%
engagement activities and public meeting No. 1.
\1 W. varsp.. R LE`i Dxun.ents AyseementsPPadaah Cay of -TSA 2017 rO-2017'4418 001 17.01 deer
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Strand Associates, Inc.'
City of Paducah
Task Order No. 17-01
Page 6
February 7, 2017
Attend public meeting No. I and facilitate citizen input session in open house format at Cit} Hal I
to obtain general feedback on community stormwater-related concerns with up to four project
team representatives (meeting notification shall be responsibility of OWNER).
5. Document community feedback and summarize findings from citizen questionnaire responses,
6. Review and discuss consensus needs for key planning strategies and policy decisions at TAG
meeting No. 3.
7. Assemble presentation materials for SWAC Meeting No, 2.
Attend SWAC Meeting No. 2 to review and discuss community feedback from public meeting
No. l and key strategies and policy decisions for subsequent planning efforts.
9. Refine and update key policy decisions, planning coil; ideration s, and study approaches.
Work Plan Refinement
ENGINEER will document findings of the preliminary engineering evaluation; including
preparation/refinement of the approach for the retraining studies and 'investigations required to complete
the CSMP.
Update and refine the outline work plan approach for remaining portions of this phase of the
CSMP with anticipated deliverables, including forma I protocols to be applied for data acquisition
and other special planning considerations such as design storm level of service and coincident
riverine flood condition, and possibly others.
Prepare draft CSMP project schedule with key milestones.
Detail requirements for supplemental supporl services such as closed circuit television, flow
monitoring, rain gauges, etc., and the recommended approach to facilitate these needs.
Prepare summary reporl of preliminary engineering evaluation for TAG review and comment.
Prepare draft presentation documenting preliminary engineering evaluation findings and
recommendations for the subsequent tasks of the stud}.
6. Prepare for and attend 'FAG meeting No. 4 to review and discuss presentation outline and
recommendations for CSMP study approach.
Incorporate comments and update presentation and recommendations for proposed study
approach based on feedback from TAG meeting No. 4.
Prepare for and attend CC meeting No. 2 to present findings of the preliminary engineering
evaluation and provide study approach recommendations for subsequent phases of the CSt%,IP.
Existing, Conditions Modeling. Calibration, and Flooding Problem Prioritization
ENGNEER will develop and calibrate modeling tools to known record storm events for use in
establishing an existing conditions baseline model for use in evaluating a range of flood events for
problem area identification using existing hydraulic models provided by JSA and FEMA.
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Strand Associates, lnc
City of Paducah
Task Order No. 17-01
Page 7
February 7, 2017
Determine riverine watershed hydrologic parameters for Cross Creek, Perkins Creek, Crooked
Creek, and Island Creek assuming 50 -acre minimum subbasin size.
2. Develop urban watershed hydrologic parameters assuming minimum 15 -acre subbasin size,
3. Complete initial riverine watershed hydraulic modeling (Cross Creek, Perkins Creek, Crooked
Creek, and island Creek) and make necessary modifications and refinements to FEINIA models.
4. Develop urban watershed XP-SWMM model using existing GIS data supplemented by the
limited field investigations and supplemental surveys as outlined in this Scope of Services.
5. Obtain rim and invert elevations for up to 100 storm structures at locations to be identified as
needed and make visual determinations for system connectivity
6. Obtain surveyed high water marks based on available historical reference information at up to
15 areal flooding locations with photo documentation.
7. Compare and calibrate riverine watershed model to documented high water marks from historical
rainfall/flooding events.
S. Compare and calibrate urban watershed model to documented high water marks from historical
rainfall/flooding events.
9. Refine OWNER -provided JSA CSS XP-SWMi /l model for existing conditions analysis.
10. Document existing conditions modeling results wills flood mapping showing extents and depths
for range of storm events (10-, 25-, 50-, and 100 -year events) for riverine watersheds.
11. Document existing conditions modeling results with flood mapping showing extents and depths
for range of storm events (10-, 25-, 50-, and 100 -year events) for urban watersheds.
12. Evaluate and document impacts of high Ohio River stage conditions on urban area floodina
depths and extents.
13. Prepare updated outreach materials including questionnaires. exhibits, and presentation for
SWAC and public meetings.
14. Discuss existing conditions findings and implications related to desired storm e%eni level of
Service For subsequent alternatives development at TAG meeting No. 5.
15. Review and discuss existing conditions findings and storm event level of service considerations
for alternatives development at SWAC Meeting No. 3.
16, Attend public meeting No. 2 to present existing conditions modeling results and identify
documented flooding locations to solicit feedback on priority areas of concern for subsequent
evaluations. The scope of services anticipates identification of ten discrete locations with
flooding -related impacts for further analysis.
17. Perform additional modeling revisions to address feedback received from public nteetina.
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Strand Associates, inc'
City of Paducah
Task Order No. 17-01
Paae 8
February 7, 2017
18. Document findings of existing conditions evaluation and level of service determination and
summarize in draft report form.
Flood Mitiization Alternatives Development and Evaluation
ENGINEER will evaluate a range of alternatives for up to ten identified flooding locations to facilitate
discussion of desired level of service and inform approach for the subsequent capital improvements
planning phase to be authorized upon completion of this preliminary engineering evaluation.
Investigate and docwnent in solutions matrix forma range of options to be considered for potential
alternatives for OWNER review and concurrence. Options considered may include pipe conveyance
upgrades, pumping upgrades, regional detention, flood buyouts, or combinations thereof.
2. Identify strategic locations for approximately 10,000 LF of pilot storm sewer closed-circuit
television investigations by OWNER -procured contractor and summarize findings in outline form.
Correlate documented basement backups with flood -prone area analysis and identify study areas
and potential solutions matrix for subsequent phase ofremedial measures investigations.
Complete preliminary evaluation and modeling for up to 30 shortlisted alternatives within the
ten identified flooding -related impact areas using the target design storm level of service
determination fi-oni TAG meeting No. 5.
Document modeling results and effectiveness of the various alternatives evaluated with flood
mapping showing depth and extents of flooding for it range of storm events (10% 25- 50-, and
100 -year events) by indicating corresponding extents of reductions.
Summarize findings and prepare outreach materials for public meeting to facilitate feedback and
discussion of results for the preliminary alternatives evaluation.
Review potential alternatives matrix to solicit feedback and determine shortlist for each of the ten
flooding locations at public meeting No. 3. The shortlist anticipates tip to three alternatives per
location for subsequent discussion and evaluation of tile target storm event level of service.
Document and correlate feedback fi•om public meeting No. 3 and develop recommendations to
reduce the alternatives identified for each of the ten flooding -related impact areas from three to
two alternatives for each area.
Review and discuss potential alternatives findings and recommendations in relation to desired storm
event level of service at TAG meeting No. 6.
10. Conduct supplemental field investigations to furtherinforin the more detailed evaluation of the
two alternatives selected for further eval.uation in each of the ten flooding -related impact areas
based on input from TAG meeting No. 6.
11. Refine modeling and evaluation of alternatives usingthe target design storm level of service and
document flood reduction benefits and associated considerations for implementation.
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Strand Associates, Inc.
City of Paducah
Task Order No. 17-01
Page 9
February 7, 2017
12. Prepare preliminary opinions of probable cost for each alternative and complete a benefit -cost
analysis for inclusion in a draft solutions matrix for each of the ten identified flooding -related
impact areas.
13. Rank alternatives for OWNER's consideration and inciasion in a proposed Stormwater capital
improvement plan (CIP) using OWNER's preferred project evaluation technique.
14. Prepare summary of findings for CIP in draft report form for TAG review and comment.
15. Prepare draft CC presentation on preliminary engin.ering evaluation alternative findin,s for
TAG review and comment.
16. Review and discuss ranked CIP alternatives at TAG meeting No. 7 and outline talking points for
presentation to CC.
17, Incorporate TAG meeting continents and finalize discussion outline and presentation for CC
meeting.
18. Make presentation at CC meeting No. 3 on preliminary engineering findings and CIP
recommendations including interactive discussion ondesired next steps.
Compensation
OWNER shall compensate ENGFNIEER for Services wider il-is Task Order on an hourly mate basis plus
expenses in an amount not to exceed $790,000 in accordance %- ith the hourly rate schedule in attached
Exhibit A. The hourly rate schedule shall remain in effect throughout the duration of this task order.
The anticipated labor hours for the task order are attached in E.,Jh ibit B.
Schedule
Services will begin upon execution of the AGREEMENT and this Task Order, and are scheduled for
completion on or within 12 months.
TASK ORDER AUTHORIZATION AND ACCEPTANCE:
ENGINEER: 0%VNE1Z:
STRAND ASSOCIATES. INC."
a
Matthew S. Richards Dat
Corporate Secretary
CITY OF I'ADUCAH
Brandi Harless
Mayor
S IA%I raf sj, R rE)( Doc imem; Ayeemera; P Paducah, Cip of TS % 1017 ro 2017 4-11 S ,)o1 11-01 duct
Date
www.strand.corn
Exhibit A
Schedule of Hourly Rates, Expense Cost, and Billable Equipment
January 1, 2017
Personnel Category
Principal
Senior Project Engineer
Project Manager
Project Engineer V
Project Engineer IV
Project Engineer III
Project Engineer II
Project Engineer I
GIS Specialist
Senior Engineering Technician
Engineering Technician
Production Assistant
Clerical
Expense Name
Reimbursed Employee Expense
Telephone
Copies
Accounts Payable
Stakes & Lath
Equipment Rental
Covers & Bindings
Other Consultants
Postage/UPS
Field Expense
Computer Expense
Meals Expense
Facsimile
Color Copies per Copy
Nide Format Printing
Mileage
R.''I-F \`Documents'Agreements P Paducah, City 0TSA.2017`•.TO'•2017'.4413 001.17-01 Fxh A.docx
Hourly Rate
$?4`;
$227
$196
$179
$154
$128
$110
$101
$127
$12 2
$ 92
$ 73
S 64
Expense Cost
@ cost
@ $0,50 per minute
$0.15 per copy
@ cost
$.40 per piece; 50 pieces per Bundle
@ cost based on Rental Rates
@ cost per items used
@ cost
@ CO3t
@ cost based on Items Used
$16.001hour
a cost
$ l .50 per page
per Copy $1.00
$0.35 per square foot/$2.05 per square
foot Hylar
@ $0.53 per mile
Billable Equi mens
Auto Sampler
Concrete Analysis Kit
Confined Space Meter (Gas Detector)
D.O. Meter & Probe
Deflectometer - Lightweight
Dewpoint Meter
Digital Camera
Discreted Depth Nater Sampler
Double Ring infiltrotneter Kit
Dredge Sampler
Dynamic Cone Penetrometer
Electronic Scale
Fall Protection Kit
Field Kit
Filtration Equipment
Flow Poke
Flow- Through Cell
Flowmeters
Gauge Box - Sanitary
Gauge Box - Nater
GPS - Texas
GPS Hand -Heid
GPS w/ Cell Phone
Hach Kits (Nater Test Kits)
Hand Corer
Hydrant Pressure Recorder
Landfill Gas Meter
Laser Scanner
Microphone/Amplifier
Noise Meter
PA System
Paint Gauge
Peristaltic Pump
pH, Conductivity, Temperature Meter and Probes
Pump Meter
Rain Gauge
Redox luleter and Probe
Robotic Total Station
Rotating Laser
RTS - Texas
Sanitary Sewer Smoker
Sediment Corer
Sensidyne Air Sampler
Spectrophotometer
Submersible Pump
Teflon Bailers
Thermo Anemometer
Traffic Counter
Trailer - Closed
Billing Rate
$50.00 for firstday ($25 for each additional day)
$160.00 per month
$50.00 per day; 5200 per week
$47.00 per day
$100.00 per use
$40.00 per day
$20.00 for first Mo days, then $5 each additional day
$25,00 per day
$50.00 per day
$25.00 per day
$100.00 per dal
$25.00 per day
$300.00 one tithe project charge
$75.00
$22.00 per day
$25.00 per day; $100 per week
$10.00 per day
$180.00 per week
$65.00 per day
$65.00 per day
$125.00 per day/per recorder ($78/half day)
$300.00 per day ($185/half day)
$25.00 per day
$75.00 per day
$75.00 per use
$100.00 per day; $300 per week
$1,400,00 per day
$100.00 per day
$75.00 per day
$100.00
$50.00 per month ($20/\vicek)
$40.00 per day
$20.00 per day
$275.00 per week - Lexington
$75.00 per week
$25.00 per day
$220.00 per day (S 135; hal f clay)
$25.00 per day; or $300/month
$30.00 per hour
$75.00 per day; S300 per week
$75.00 per day
$10.00 per day
$60.00 per day
$55.00 per day
$5.00 per day
$25.00 per day
$50.00 per daylper counter (#3 has 4 counters)
$50.00 per day
R.'. I. Documents Agreemenu P•Paducah. Cite oPTSA 2017 JO 2017.4419 001 17.01 Erh A docs
Billable EgUipment
Trailer - Open
Tripod/Winch
TSK - Total Station Kit
Turbidimeter
Ultrasonic Steel Thickness Gauge
Nater Level Indicator (Well Tape)
Billing Rate
$25.00 per day
$50.00 per day; S 150 per week
$130.00 per day (585.00 per half day)
$193.75 per month
$100.00 per days
$50.00 per day
LEX'Documetit s'Aereements P Paducah, Cup of TS??017•.TO 2017'4413.001 17-01 E\h A docx
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