HomeMy WebLinkAboutCCMPacket2017-01-24ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
CITY COMMISSION MEETING
AGENDA FOR JANUARY 24, 2017
5:30 P. M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
PROCLAMATION: CATHOLIC SCHOOLS WEEK — St. Maly School System
1.
MINUTES
II.
MOTION
A. R & F Documents
III.
MUNICIPAL ORDER
A. Personnel Actions
B. Highway Safety FY20 S 8 —POLICE CHIEF BARNHILL
C. Approve Lease for Brooks Stadium with Paducah Chiefs, inc. — CITY
MGR
IV.
ORDINANCES — ADOPTION
A. Intent to Annex Tri-State Constru:.tion Property — S. ERVIN
B. Abolish Paducah Rivet -front Development Authority Board & Create
the Paducah Riverfront Development Advisory Board -- S. ERVIN
V.
PRESENTATION
A. Next Neighborhood Revitalization Repot — S. ERVIN
VI.
CITY MANAGER REPORT
VII.
MAYOR & COMMISSIONER COMMENTS
VIII.
PUBLIC COMMENTS
IX.
EXECUTIVE SESSION
JANUARY 17, 2017
At a Regular Meeting of the Board of Commissioners, held on Tuesday, January 17, 2017, at
5:30 p.m., in the Commission Chambers of City Hall located at 100 South 5th Street, Mayor
Harless presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5),
PRESENTATION
AUDIT REPORT FOR FY2016
David Hampton, Partner with Kemper CPA, gave a brief report on the audit for FY2016,
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the reading of
the Minutes for the January 3, 2017, City Commission meeting be vAaived and that the Minutes
of said meeting prepared by the City Clerk be approved as written.
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5).
MUNICIPAL ORDER
PERSONNEL ACTIONS
Commissioner Holland offered motion, seconded by Commissioner Abraham, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5).
ENERGY EFFICIENCY GRANT APPLICATION
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
ENERGY EFFICIENCY AND CONSERVATION GRANT APPLICATION AND ALL
DOCUMENTS NECESSARY THROUGH THE KENTUCKY DEPARTMENT FOR LOCAL
GOVERNMENT IN THE AMOUNT OF $100,000 FOR ENERGY SAVING MEASURES AND
UPGRADES AT PADUCAH FIRE STATION NO. 5," be adop?ed
Adopted upon call of the roll, yeas, Commissioners Abraham, Hcolland, Rhodes, Wilson and
Mayor Harless (5). M.0.1946; BK 10
ORDINANCES — ADOPTION
AUTHORIZE FLEET MAINTENANCE SERVICE AGREEMENT `VITH CONCORD
FIRE PROTECTION
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Commissioners adopt an Ordinance entitled, ""AN ORDINANCE OF THE
CITY OF PADUCAH, KENTUCKY, APPROVING A FLEET MAINTENANCE
SERVICE AGREEMENT WITH CONCORD FIRE PROTECTION DISTRICT, AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT." This Ordinance
is summarized as follows: The City hereby approves the Fleet Maintenance Service
JANUARY l7, 2017
Agreement with Concord Fire Protection District for the City to provide all fleet
maintenance services, including labor, materials, and operations for repair and preventive
maintenance for a fee. Further, the Mayor of the City is hereby authorized to execute the
Agreement.
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson
and Mayor Hairless (5). ORD.# 2017-1-8464; BK 35
AUTHORIZE EXECUTION OF EXPANDED JURISDICTION AGREEMENT WITH
STATE
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE COMMONWEALTH OF
KENTUCKY, DEPARTMENT OF HOUSING, BUILDINGS AND CONSTRUCTION AND
THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: That the
Mayor is hereby authorized to execute an agreement between the Commonwealth of Kentucky,
Department of Housing, Buildings and Construction, and the City of Paducah, Kentucky. This
agreement specifies the enforcement responsibilities within the boundaries of the City and those
of the state. It is a three-year agreement.
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5). ORD.92017-1-8465; BK 10
ORDINANCES — INTRODUCTION
INTENT TO ANNEX TRI-STATE CONSTRUCTION PROPERTY
Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE EXTENDING THE
BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX
CERTAIN PROPERTIES LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY
OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTIES
TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This Ordinance is
summarized as follows: Approving intent to annex certain tracts of property contiguous to the
present city limits, located at 2901 & 2905 Lone Oak Road and at 2825 Maryland Street,
containing 1.922 acres, more or less
ABOLISH PADUCAH RIVERFRONT DEVELOPMENT AUTHORITY BOARD AND
CREATE THE PADUCAH RIVERFRONT DEVELOPMENT ADVISORY BOARD
Commissioner Rhodes offered motion, seconded by Commissironer Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE ABOLISHING
DIVISION 16, PADUCAH RIVERFRONT DEVELOPMENT AUTHORITY, OF ARTICLE
VI, CITY ADMINISTRATIVE BODIES, OF CHAPTER 2 ADMINISTRATION, OF THE
CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY AND CREATING
AN ADVISORY BOARD TO BE KNOWN AS THE"PADUCAH RIVERFRONT
DEVELOPMENT ADVISORY BOARD"; PROVIDING FOR THE APPOINTMENT AND
TERMS OF MEMBERS; AND ESTABLISHING THE ROLE AND PURPOSE OF SAID
BOARD." This ordinance is summarized as follows: The City hereby amends the Paducah
Code of Ordinances to abolish Chapter 2, Article VI, Divisicn 16, Paducah Riverfront
Development Authority, of the Paducah Code of Ordinances in its entirety. Further, the City
JANUARY 17, 2017
hereby establishes an advisory board to be known as the Paducah Riverfront Development
Advisory Board. The Advisory Board will assist and advise the Board of Commissioners in
the development of civic projects and development plans which are intended to revitalize,
improve and generally enhance the Paducah Riverfront. It shall consist of five (5) members
who shall be appointed by the Mayor with the approval of a majority of the members of the
Board of Commissioners. The Board of Commissioners may designate one of its members
as ex -officio to the Paducah Riverfront Development Advisory Board.
CITY MANAGER REPORT
• City Manager Pederson requested an executive session to discuss potential land
acquisition and collective bargaining.
• City Engineer Rick Murphy reported the transient boat dock is being assembled in the
water over the next few weeks at the foot of Broadway and will be floated to its
destination when it is completed. This is another portion of the Riverfront Development
Project.
• Assistant to the City Manager Michelle Smolen announced registration was open for the
I" Annual Paducah Citizens' Academy. The program connects participants to their local
government through interactive sessions with the City Manager, Directors and staff about
the inner workings of the city. Session 1 begins on March 23 and the last session,
Session 9 will be on May 23.
UBLIC COMMENTS
Flavius Lee, an employee of a local cab company, asked if the city's ordinance regarding
qualifications for an applicant to drive a taxicab be changed to allow non-violent felons be
approved or if the commission would grant a waiver.
(The city's ordinance requires an applicant must not have been convicted of a felony within the
last five years immediately preceding the date of his application. This requirement may be
waived by the Chief of Police if, in his opinion, the facts warrant such a waiver.)
EXECUTIVE SESSION
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board go
into closed session for discussion of matters pertaining to the following topic(s):
• Future sale or, acquisition of a specific parcel of real estate, as pennitted by KRS
61.810(1)(b).
• Collective bargaining with public employees as permitted by KRS 61.810(l)(e).
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5).
Upon motion meeting was adjourned.
ADOPTED: January 24, 2017
City Clerk
Mayor
JANUARY 24, 2017
I move that the following documents be received and filed:
DOCUMENTS
1. Certificates of Liability Insurance:
a. Faughn Electric, Inc.
b. Asphalt Paving, Inc.
c. MP Lawson Construction, LLC
d. Leigh & Associates, Inc.
2. Contract for Services with Paxton Park Golf Board DBA Paxton Park Municipal Golf
Course (Executed by the City Manager)
3. City of Paducah Comprehensive Annual Report for Year Ended June 30, 2016
4. MuseLIM of the American Quilter's Society Financial Statements for Years Ended June
30, 2016 and 2015
CITY OF PADUCAH
January 24, 2017
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
e
CITY OF PADUCAH
PERSONNEL ACTIONS
CITY OF PADUCAH
PERSONNEL ACTIONS
January 24, 2017
NCS/CS FLSA EFFECTIVE DATE
NCS Ex February 16, 2017
NCS Non -Ex February 16, 2017
EFFECTIVE DATE
February 1, 2017
NEW HIRE - FULL-TIME [FITI
POSITION
RATE
INFORMATION TECHNOLOGY
Raes, Jessica 0
GIS Specialist
$26.93/Hr
911 COMMUNICATIONS
Teel, Christina B
Telecommunicator
$13.21/Hr
TERMINATIONS - FULL-TIME (FIT)
POSITION
REASON
POLICE - OPERATIONS
Hefner, Robert M
Police Sergeant
Retirement
NCS/CS FLSA EFFECTIVE DATE
NCS Ex February 16, 2017
NCS Non -Ex February 16, 2017
EFFECTIVE DATE
February 1, 2017
Agenda Action Form
Paducah City Commission
Meeting Date: 24 Jan 2017
Short Title: Highway Safety Grant Application
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑Motion
Staff Work By: Brian Krueger and Adam Shull
Presentation By: Brandon Barnhill
Background Information:
The Paducah Police Department (PPD) seeks a grant from the Kentucky Transportation Cabinet's
Highway Safety program for reimbursement of overtime work involved with traffic safety and for
equipment for officers. The program covers several categories of overtime projects (impaired driving,
occupant protection, police traffic services and other traffic safety problems areas) that include DUI
arrests, speeding citations, seat belt citations, and child restraint citations. Also, due to the number of
fatal crashes occurring during nighttime hours across the Commonwealth, and specifically lower
nighttime seat belt usage throughout the state, successful applicants will dedicate a minimum of 50% of
overtime work to nighttime enforcement. The PPD has been a successful applicant to this program for
several years and is currently implementing this program from the most recent funding cycle. No match
is required. PPD is requesting $30,888 in grant funds for overtime pay for officers. PPD is also
requesting $6,400 in grant funds to purchase radar units, one handheld unit and one mobile unit
(mounted in a police vehicle). The total grant request is $37,288.
Goal: []Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name:
Account Number: Finance
Project Number:
Staff Recommendation: Authorize and direct the Mayor to execute all required grant application documents.
Attachments:
Department Head City Clerk City Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
APPLICATION AND ALL DOCUMENTS NECESSARY FOR A REIMBURSEMENT
GRANT FOR FY2017 IN THE AMOUNT OF $37,288.00 THROUGH THE KENTUCKY
OFFICE OF HIGHWAY SAFETY FOR FUNDING TO BE USED FOR OVERTIME HOURS
ASSOCIATED WITH SPECIFIC TRAFFIC ENFORCEMENT AND FOR THE PURCHASE
OF RADAR UNITS FOR THE PADUCAH POLICE DEPARTMENT
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application and all
documents necessary for a reimbursement grant for FY2017 through the Kentucky Office of
Highway Safety in the amount of $37,288.00. Said grant funds shall be expended for overtime
hours associated with traffic enforcement activities for the Paducah Police Department and for
the purchase of radar equipment. No local cash or in-kind contribution is required.
SECTION 2. This Order shall be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tatnmara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, January 24, 2017
Recorded by Tammara S. Sanderson, City Clerk, January 24, 2017
\mo\grants\police-highway safety FY2017
Agenda Action Form
Paducah City Commission
201183
Meeting Date: October 25, 2016
Short Title: AGREEMENT REGARDING APPROVAL Or BROOKS STADIUM
LEASE FOR PADUCAH CHIEFS, INC.
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Jeff Pederson, City Manager
Presentation By: Jeff Pederson, City Manager
Background Infonnation:
Paducah Chiefs, Inc. was formed to better allow the Paducah Chiefsbaseball team to sell beer at
Brooks Stadium, located at 2400 Brooks Stadium Drive, Paducah, KY 42003, during the baseball
season and related events. Previously, the baseball team has been able to sell beer under a separate,
but analogous organization, Paducah Chiefs Baseball Club, LLC.
The lease will be valid from April 1, 2017 to April [, 2018, with the City receiving compensation in
the amount of $1.
Paducah Chiefs, Inc. will provide relevant insurance, with the City maintaining all utilities. The City
will also retain the right to inspect Brooks Stadium, with 24 hours' notice being provided to Paducah
Chiefs, Inc.
Paducah Chiefs, Inc. assumes all risks at Brooks Stadium. Additionally, Paducah Chiefs, Inc. cannot
make alterations or improvements to Brooks Stadium without the consent of the City.
In order to obtain the desired ABC license, a lease from the City of Paducah is necessary.
Goal: ®Strong Economy ® Quality Services ❑ Vital Neighborhoods E] Restored Downtowns
Staff Recommendation:
To approve the Lease regarding Brooks Stadium and Paducah Chiefs, Inc. and authorize the
execution of such agreement by the Mayor.
Attachments: Lease of Brooks Stadium and Paducah Chiefs, Inc.
Department Head City Clerk City Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE
EXECUTION OF A LEASE WITH PADUCAH CHIEFS, INC FOR THE LEASING OF 2400
BROOKS STADIUM DRIVE, PADUCAH, KENTUCKY, ALSO KNOWN AS BROOKS
STADIUM
BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH, KENTUCKY:
SECTION 1. Recitals and Authorizations — the Lease. The Board of
Commissioners hereby approves the Lease between the City of Paducah and the Paducah Chiefs,
INC in substantially the form attached hereto as Exhibit A and made part hereof. Further, the
Mayor of the City is hereby authorized to execute the Lease.
SECTION 2. Severability. If any section, paragraph or provision of this Order
shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of
such section, paragraph or provision shall not affect any of the rermaining provisions of this
Order.
SECTION 3. Compliance with Open Meetings Laws. The City Commission
hereby finds and determines that all formal actions relative to the adoption of this Order were
taken in an open meeting of the City Commission, and that all deliberations of this City
Commission and of its committees, if any, which resulted in formal action, were in meetings
open to the public, in full compliance with applicable legal requirements.
SECTION 4. Conflicts. All ordinances, resolutiom, orders or parts thereof in
conflict with the provisions of this Order are, to the extent of such conflict, hereby repealed and
the provisions of this Order shall prevail and be given effect.
SECTION S. Effective Date. This Order shall be in full force and effect on and
after the date as approved by the Board of Commissioners of the City of Paducah, Kentucky.
MAYOR
ATTEST
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, January 24, 2017
Recorded by "Tammara S. Sanderson, City Clerk, January 24, 201
�mollease --- Brooks Stadium
200135
EXHIBIT A
LEASE
This Lease Agreement is made this day of , 2017, by and between THE
CITY OF PADUCAH, of 300 South 5`h Street, Paducah, KY 42001, as Landlord, and PADUCAH
CHIEFS, INC. of 3550 Tulipwood Drive, Paducah, KY 42001, as Tenant.
WITNESSETH;
WHEREAS, Landlord owns a parcel of land known as 2400 Brooks Stadium Drive, Paducah, KY
42003;and
WHEREAS, Tenant is desirous of leasing said property; and
WHEREAS, it is the express intent of the parties hereto to enter into a lease agreement which will
set out the terms, conditions and covenants of the parties' contractual relationship;
NOW, THEREFORE, for and in consideration of the terns, covenants and conditions set forth and
contained herein, Landlord and Tenant contract and agree as follows:
i) PREMISES: The leased premises are described as the baseball stadium located at 2400
Brooks Stadium Drive.
ii) CONDITION OF PREMISES: Tenant states that he hasexamined the premises prior to
the execution of this lease agreement and is willing to accept the leased premises in its "AS IS" condition,
iii) TERM: Landlord leases to Tenant, and Tenant leases from Landlord the leased premises
on an annual basis. This lease shall begin on April 1, 2017 and expire April 1, 2018.
iv) RENTAL: A payment of $1 shall be due from Tenant and payable to Landlord on the date
of signing the contract.
V) USE: Tenant shall only use the premises as a baseball stadium. Tenant shall comply with
all sanitary laws, ordinances, rules, and orders of appropriate governmental authorities affecting the
cleanliness, occupancy, and preservation of the premises, during the term of this lease. Tenant shall not
keep or have on the premises any article or thing of a dangerous, flammable, or explosive character that
might unreasonably increase the danger of fire on the premises or that might be considered hazardous or
extra hazardous by any responsible insurance company.
vi) MAINTENANCE AND REPAIR: Tenant agrees to be responsible for normal wear and
tear of the premises during the rental period. Tenant agrees to maintain the leased premises in a state of
good condition. Landlord, at its option, shall be responsible for major items of repair such as roof,
appliances, plumbing and wiring. Tenant shall be responsible for mowing the leased premises subject to
the following condition:
vii) UTILITIES: Landlord shall keep all utilities in the Landlord's name and shall maintain
responsibility for same.
viii) INSURANCE: Landlord shall not provide any insurance for the benefit of Tenant. Tenant
shall be responsible for any insurance tenant deems necessary.
ix) INSPECTION OF PREMISES: It is expressly understood by Tenant that Landlord shall
have the absolute right to come upon and into the leased premises at reasonable times and upon a 24 hour
notice to Tenant to inspect the leased premises to ensure that Tenant is in compliance with the terms and
provisions of this lease agreement. Landlord shall retain a set of keys for purposes of any such inspections.
X) RISK OF TENANTS: Alt personal property, goods and chattels of Tenant placed or
stored in or about the leased premises are at the risk of the Tenant, and Landlord shall not be responsible to
Tenant for same.
xi) ALTERATIONS AND/OR IMPROVEMENTS: Tenant shall make no alterations or
improvements to the leased premises, construct any building or make any other improvements on the
leased premises, without the prior written consent of Landlord. Regardless of approval, all additions,
improvements or enhancements of any sort made to the leased premises shall become the property of the
Landlord at the end of this lease agreement.
xii) ASSIGNMENT AND SUBLETTING: It is expressly understood and agreed by Tenant
that Tenant shall not assign or sublease the leased premises
xiii) REMEDIES OF LANDLORD: The failure of the Landlord to insist upon the strict
performance of the terms, covenants, agreements and conditions herein contained shall not constitute or be
construed as a waiver or relinquishment of the Landlord's right thereafter to enforce any such term,
covenant, agreement, or condition, but the same shall continue in full force and effect, and Landlord's
exercise of any right provided herein or by law shall not constitute a Ni -diver of any other right which is
provided herein or by law to Landlord.
14. ENTIRETY: This lease contains the entire agreement between the parties hereto, and
neither party is bound by any representations or agreements of any kind except as herein contained. This
lease shall be governed by the laws of the Commonwealth of Kentuciy,
15. EFFECTIVE DATE: The effective date of this agreement shall be the date first written
above.
LANDLORD:
CITY OF PADUCAH
By:
Title:
TENANT:
PADUCAH CHIEFS, INC.
Title:
Agenda Action Form
Paducah City Commission
Meeting Date: January 17, 2017
Short Title: Tri-State Construction request for annexation (Intent to Annex)
Ordinance ® Emergency ❑ Municipal Order ❑ Resolution ❑
Staff Work By: Stephen Ervin, Joshua P. Sommer
Presentation By: Stephen Ervin
Background Information:
On November 17, 2016 the Paducah Planning Department received a request from Tri-State
Construction Company to annex 2901 & 2905 Lone Oak Road and 2825 Maryland Street into
the City of Paducah. The Intent to Annex ordinance will allow a final annexation and zoning
designation to be adopted by the City Commission at the same time. Adjacent Right -of -Way of
Lone Oak Road is being annexed as well.
Funds Available: Account Name: NIA
Account Number: NIA Finance
Motion:
Attachments:
Request for Annexation
Legal Description of proposed annexation
Annexation plat
Department ea City ClerkC`1�JManager
Agenda Action Form
Paducah City Commission
Meeting Date: 17 January 2017
Short Title: Abolish the Paducah Riverfront Development Authority (PRDA) and create the Paducah
Riverfront Advisory Board
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Steve Ervin, Sheryl Chino
Presentation Bv: Steve Ervin
Background information: The intent of this agenda item is to abolish the Paducah Riverfront Development
Authority (PRDA) and create the Paducah Riverfront Advisory Board. This action reflects the
reorganization of PRDA functions and placement of PRDA programming, activities, and resources within
the Planning Department. The Board of Commissioners will appoint one of its members as an ex -officio
member of the Paducah Riverfront Advisory Board. The Advisory Board will:
■ Assist with the development of a tax increment financing district.
■ Assist with implementation of strategies outlined in the Renaissance Area Master Pian (RAMP),
• Assist with the review of development proposals for the City of Paducah owned properties along
the Paducah riverfront,
■ Select its own Chairperson and Secretary and shall meet not less than quarterly,
Goal: ®Strong Economy ❑ Quality Services ❑ Vital Neighborhoods ® Restored Downtowns
Funds Available: Account Name:
Account Number:
Project Number: Finance
Staff Recommendation: Abolish the Paducah Riverfront Development Authority and create the Paducah
Riverfront Advisory Board.
Attachments: None
Department Head City Cleric City Manager