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HomeMy WebLinkAboutCCMPacket2016-10-11CITY COMMISSION MEETING AGENDA FOR OCTOBER 11, 2016 5:30 I.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION — Rev. Lora Gowen — Broadway United Methodist PLEDGE OF ALLEGIANCE ADDITIONSIDELETIONS PROCLAMATION: Breast Cancer Awareness Month PRESENTATION: Airport Operations & Audit Report I MINUTES II. RESOLUTION A. Declaration of Official Intent to Reimburse Capital Outlays for the Floodwall Pump Project — J. PERKINS III. APPOINTMENT A, Convention Center Corporation IV. MOTION A. R & F Documents V MUNICIPAL ORDER A. Personnel Actions VI ORDINANCES —ADOPTION A. Approve Final Subdivision for S(rawberry Hills — S. ERVIN B. Administrative Services and Stop, Loss Insurance with Anthem Blue Cross Blue Shield — M. RUSSELL C. Strategic Health Risk Advisor aiA Strategic Benefit Placement Services Renewal with Peel & Holland — M. RUSSELL D. Anthem Blue Cross Blue Shield Administrative Services — M. RUSSELL VII. ORDINANCE - INTRODUCTION A. Purchase One (1) Side Arm Loading, Truck for EPW-Solid Waste Division — R. MURPHY VIII CITY MANAGER REPORT IX MAYOR & COMMISSIONER COMMENTS X PUBLIC COMMENTS XI EXECUTIVE SESSION OCTOBER 4, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 4, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by Lindsay Parish, Administrative Assistant I1I, the following answered to their names: Commissioners Abraham, Gault, Rhodes and Mayor Kaler (4). Commissioner Wilson was absent (1). PROCLAMATION Mayor Kaler proclaimed October 1, 2016 to be Walk to End Alzheimer's Day. PRESENTATION Greg Carlton with Peel & Holland presented an overview of the City of Paducah's 2017 health insurance plan through Anthem Blue Cross Blue Shield as the City's third party administrator. Peel & Holland's recommendations include holding existing rates and allocations, monitoring claims and escrow, renewing insurer and service agreements, continuing Edumedics and improving wellness communications and branding. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the September 27, 2016, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor Kaler (4). MOTION R & F DOCUMENTS Commissioner Gault offered motion; seconded by Commissioner Abraham, that the following documents and bids be received and filed: DOCUMENTS 1. Quitclaim Deed with Donald Pollender for 434 Ohio Street (MO# 1922) 2. Contracts/Agreements: a. Short Form Agreement with HDR Engineering for professional services for the Broadway/Jefferson Two Way Conversion with Bike Lanes Project (ORD 2016- 9-8413) b. First Amendment to Agreement with Freedom Waste Service, LLC for Transfer, Transport and Disposal of Municipal Soiid Waste (ORD 2016-9-8417) c. Agreement with Paducah Ford to Purchase Ten (10) Police Pursuit Rated SUVs (ORD 2016-9-8423) d. Contract with Wilson Office Solutions for office furniture for the Paducah Police Department Annex Building (ORD 2016-9-8428) e. Agreement, Contract Change Order, Notice to Proceed and Notice of Award with VIP Lawson Construction, LLC for the Noble Park Tennis Courts Restroom Facility Project (ORD 2016-9-8427) Paducah Water Works Financial Statements for period ended August 31, 2016 OCTOBER 4, 2016 Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor Kaler (4) MUNICIPAL ORDER USE OF SPENDING CREDITS FOR ELIGIBLE EMPLOYEES PURSUANT TO THE CITY's GROUP HEALTH INSURANCE PLAN FOR 2017 Commissioner Rhodes offered motion, seconded by Commissioler Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER ESTABLISHING POLICY FOR USE OF SPENDING CREDITS TOWARDS THE PURCHASE OF CERTAIN BENEFITS SUCH AS HEALTH, DENTAL OR VISION PURSUANT TO THE CITY'S GROUP HEALTH INSURANCE PLAN," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Cault, Rhodes, and Mayor Kaler (4). M.0.41936; BK 9 HEALTH INSURANCE BENEFIT PLAN PREMIUMS F012017 Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING AND ADOPTING THE COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN PREMIUMS FOR CALENDAR YEAR 2017 INCLUDING PREMIUMS FOR OPTIONAL DENTAL AND VISION CARE FOR EMPLOYEES OF THE CITY OF PADUCAH," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). M.0.41937; BK 9 ORDINANCES — ADOPTION SET FY2017 PROPERTY TAX RATE (LEVY) Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE FIXING THE LEVIES AND RATES OF TAXATION ON ALL PROPERTY IN THE CITY OF PADUCAH, KENTUCKY, SUBJECT TO TAXATION FOR MUNICIPAL PURPOSES AND FOR SCHOOL PURPOSES FOR THE PERIOD FROM JULY 1, 2016, THROUGH JUNE 30, 2017, WITH THE PURPOSES OF SAID TAXES HEREUNDER DEFINED". PURPOSE General Fund of the City Real Property Personal Property Motor Vehicles & watercraft School Purposes Paducah Junior College Real Estate Personal Property RATE PER S 100.00 $0.255 $0.390 $0.390 $0.017 $0.017 OCTOBER 4, 2016 Motor Vehicles & watercraft $0.031 The City of Paducah shall collect the following taxes forthe Board of Education: Paducah Independent School District Real Property $0.799 Personal Property $0.799 Inventory $0,799 Total Tax Rate per $100 - real property $1.071 Total Tax Rate per $100 - personal property $ 1.206 Total Tax Rate per $100 — inventory $0.799 Total Tax Rate per $100 — motor vehicle & watercraft $0.421 Property taxes levied herein shall be due and payable in the following manner: In the case of tax bills which reflect an amount dz!e of less than Six Hundred Fifty Dollars ($650.00), the payment shall be due on November 1, 2016, and shall be payable without penalty and interest until November 30, 2016. In the case of all other tax bills, payment shall behi accordance with the following provisions: ■ The first half payment shall be due on November 1, 2016, and shall be payable without penalty and interest until November 30, 20116. ■ The second half payment shall be due on February 1, 2017, and shall be payable without penalty and interest until February 28, 2017. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Nlayor Kaler (4). ORD.42016-10-8433; BK 34 ACCEPT THE NEA ARTS ENGAGEMENT IN AMERICAN COMMUNITIES GRANT AWARD Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE APPROVING A GRANT AGREEMENT WITH THE NATIONAL ENDOWMENT FOR THE ARTS FOR AN ARTS ENGAGEMENT IN AMERICAN COMMUNITIES PROGRMA AWARD FOR THE INSTALLATION OF A BRANDED WAY -FINDING SIGNAGE, AND AUTHORIZING THE MAYOR TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS RELATED TO THE GRANT." This Ordinance is summarized as follows: That the City of Paducah hereby approves a Grant Agreement with the National Endowment for the Arts to obtain an Arts Engagement in American Communities Program award in the amount of $10,000 for the installation of branded way -finding signage for Paducah's downtown and Lower Town Arts District. Further, the Mayor is hereby authorized to execute the agreement and all documents related to the grant. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor Kaler (4). ORD.42016-10-8434; BK 34 OCTOBER 4, 2016 W.B. SANDERS APARTMENTS AND JACKSON HOUSE ASSESSMENT AND REASSESSMENT MORATORIUM Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE CONDITIONALLY GRANTING AND APPROVING THE W.B. SANDERS RETIREMENT CENTER AND JACKSON HOUSE APARTMENTS PROPERTY ASSESSMENT AND REASSESSMENT MORATORIUM FOR CITY OF PADUCAH TAXES AND AUTHORIZING THE DIRECTOR OF PLANNING TO ADMINISTER THE MORATORIUM." This Ordinance is summarized as follotAs: This Ordinance authorizes the City of Paducah, Kentucky (the "City) to grant and approve the W.B. Sanders Retirement Center and Jackson House Apartments Property Assessment and Reassessment Moratorium pursuant to KRS, 99.595 through 99.605 and KRS 132.452; provided certain conditions are fully satisfied by the occupant/owner, in order to encourage the repair, rehabilitation, restoration or stabilization ol'eristing residential buildings generally known as the Jackson House Apartments and the W.B. Sanders Retirement Center located at 300 and 301 South 91" Street, Paducah, McCracken County, Kentucky. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor Kaler (4). ORD.92016-10-8435; BK 34 PURCHASE ONE (1) TELESCOPING AERIAL. TRUCK FOR EPW MAINTENANCE Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF ONE (1) AERIAL BUCKET TRUCK FOR USE BY THE ENGINEERING - PUBLIC WORKS DEPARTMENT/MAINTENANCE DIVISI011, AND AUTHORIZNG THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This 00inance is summarized as follows: The City of Paducah hereby authorizes the Finance Director to pay the total sum of $106,590.00 to Altec, Inc., for the purchase of one (1) 2016 Ford Chassis with an Altec Model AT37G telescoping aerial device for use by the Engineering -Public Works Department/Maintenance Division, and authorizes the Mayor to execute a contract for same, Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor Kaler (4). ORD.92016-10-8436; BK 34 AUTHORIZATION TO QUITCLAIM ANY OWNERS HIP INTEREST THE CITY MAY HAVE OF TWO REMNANT PROPERTIES ADJACENT TO THE FLOODWALL Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE DECLARING FLOODWALL REMNANTS AS SURPLUS PROPERTY AND APPROVING AND AUTHORJZING THE MAYOR TO EXECUTE PLAT AND QUITCLAIM DEEDS TO THE CURRENT PROPERTY OWNERS ADJOINING THE SURPLUS PROPERTY FOR ECONOMIC DEVELOPMENT PURPOSES." This Ordinance is summarized as follows: This Ordinance authorizes the City of Paducah to execute a plat and quitclaim OCTOBER 4, 2016 deeds to quitclaim the Surplus Property to the current land owners of the parent tract from which the Surplus Property was carved, without consideration for purposes of economic development. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor Kaler (4). ORD.92016-10-8437; BK 34 ORDINANCES — INTRODUCTION APPROVE FINAL SUBDIVISION FOR STRAWBERRY HILLS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION O'q THE PROPOSED FINAL SUBDIVISION FOR PROPERTY LOCATED AT 4600 VILLAGE SQUARE DRIVE, 2550 & 2551 JAMES SANDERS BLVD AND 2670 PERKINS CREEK DRIVE; ACCEPTING THE DEDICATION OF RIGHT OF WAY OF JAMES SANDERS BOULEVARD; ACCEPTING PUBLIC UTILITY EASEMENTS; AND AUTHORIZING THE MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE PLAT." This Ordinance is summarized as follows: An Ordinance approving the final report of the Paducah Planning Commission on the proposed final subdivision for property known as the Final Subdivision Plat of Tract 9 of the Strawberry Hill Development; accepting dedication of right of way of James Sanders Boulevard and public utility easements. In addition, the City of Paducah hereby authorizes the Mayor to subscribe a certificate of approvsl ,on the plat. ADMINISTRATIVE SERVICES AND STOP LOSS INSURANCE WITH ANTHEM BLUE CROSS BLUE SHIELD Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE RATES FOR STOP LOSS INSURANCE COVERAGE WITH ANTHEM BLUE CROSS BLUE SHIELD FOR THE GROUP HEALTH INSURANCE PLAN FOR THE CITY OF PADUCAH, KENTUCKY FOR THE 2017 CALENDAR YEAR AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the rates offered through Anthem Blue Cross Blue Shield for Stop Loss Insurance Coverage for the group health insurance plan for the City of Paducah, Kentucky. Effective Jan4tary 1, 2017 the stop loss rates are as follows: I) Individual Stop Loss - $175,000 maximum City liabilityher person with a monthly cost of $86.52 per member; and 2) Aggregate Stop Loss - $2,915,561.88 maximum City liability of total claims combined with a monthly cost of $6.67 per member. Further, the Mayor is hereby authorized to execute a contract vviflh Anthem Blue Cross Blue Shield for the stop loss coverage. STRATEGIC HEALTH RISK ADVISOR AND STRATEGIC BENEFIT PLACEMENT SERVICES RENEWAL WITH PEEL & HOLLAND Commissioner Rhodes offered motion, seconded by Commissionner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINAINCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR A STRATEGIC HEAL1H RISK ADVISOR & STRATEGIC BENEFIT PLACEMENT SERVICES WITH PEEL & HOLLAND FINANCIAL GROUP FOR OCTOBER 4, 2016 ADMINISTRATION OF THE CITY OF PADUCAH'S HEALTH INSURANCE." This Ordinance is summarized as follows: The City of Paducah hereby ratifies theexecution of a contract for a Strategic Health Risk Advisor and Strategic Benefit Placement Services NA-ith Peet & Holland Financial Group, in the amount of $76,900.00, payable in four equal installments of S 19,225 each, for administration services pertaining to the administration of the City ofPaducah's health insurance. An additional fee of $200 per hour, subject to a minimum retainer of $5,000.00, will be charged for services requested by the City or the City's legal counsel for issues that arise in connection with employer and employee bargaining, legal matters, disputes or other similar issues. This contract is for the 2017 calendar year. ANTHEM BLUE CROSS BLUE SHIELD ADMINISTRATIVE SERVICES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF P ADUCAH AND ANTHEM BLUE CROSS BLUE SHIELD." This Ordinance is summarized as follows: The Mayor is hereby authorized to execute an Agreement between the City of Paducah and Anthem Blue Cross Blue Shield as the City's Third Party Administrator to provide claims administrative services related to the City's health insurance plan. The effective date of this Agreement is January L, 2017 and ending December 31, 2017. CITY MANAGER REPORT City Manager Pederson updated the Commission on the house a; 301 North 6th Street. The property was originally inspected for compliance on April 13, 2016 with subsequent inspections being done in July and September of this year. He relayed that the City has a progressive fine schedule, starting with a fine of $100 and increasing with subsequent inspections. The city received information that the property may undergo an ownership change in the near future. City Manager Pederson commented on the progress of the 2nd street building which was a recipient of the City's roof stabilization program. MAYOR & COMMISSIONER COMMENTS Commissioner Abraham commented on the process of property code enforcement and on the importance of the Riverfront Project. ADOPTED: October 11, 2016 Administrative Assistant III City Clerk Mayor Agenda Action Form Paducah City Commission Meeting Date: 10-11-2016 Short Title: Declaration of Official Intent to Reimburse Advances Made for Capital Outlays (Floodwall Pumps & related project costs) To Be Made From Subsequent Borrowings - GOB 2016 or thereafter. Ordinance ❑ Emergency ❑ Municipal Order ® Resolution ❑ Motion ❑ Staff Work By: Jonathan Perkins Presentation By: Jonathan Perkins Background Information: As with any debt issue, there are many rules and regulations which must be followed and numerous documents created establishing written evidence of compliance. In order to comply with U.S. Treasury Regulations (Section 1.150-2 of IRC 1986, as amended), the Commission must pass a resolution `declaring official intent' to reimburse any advance capital outlays associated with the City's upcoming debt issue. Advance capital outlays (maximain disbursements made before five have bond proceeds in hand) related to the City's future borrowings might be considered as part of the debt issue capital outlays upon passage of the attached resolution. Floodwall Pump Project (construction, engineering, other relaled cost) $3,500,000 Goal: ®Strang Economy ® Quality Scrvices❑ Vital Neighlorhoods® Restored Downtowns Funds Available: Account Name: Debt Issue — GOB 201612017ZIKmanc �%'7-p1 Account Number: Debt Service & Gen Fund /'--e Staff Recommendation: Recommend that the attached resotuti-6n- be adop Attachments: Resolution for Reimbursement c�v ce Capital Outlays Department Head City Clerk ;Oj%�anagger S Jon Perkins Nerd Debt Nlanagemem Bond Issue s?.ill - ,Qi6 for 2or). flood,au Pumps File 5 %4 Agenda - R;i n-. ze<_cTeat Reseluticn. Flood­lf Pumps, S3 �Nl. GoB IN6 U+c RESOLUTION A RESOLUTION OF THE CITY OF PADUCAH, KENTUCKY, MAKING DECLARATION OF OFFICIAL INTENT WITH RESPECT TO REIMBURSEMENT OF TEMPORARY ADVANCES MADE FOR CAPITAL EXPENDITURES TO BE NIADE FROM SUBSEQUENT IIORROWLNGS WHEREAS, Treasury Regulation § 1.150-2 (the "Reimbursement Regulations"), issued pursuant to Section 150 of the Internal Revenue Code of 1986, as amended, (the "Code") prescribes certain requirements by which proceeds of tax-exempt bonds, notes, certificates or other obligations included in the meaning of "bonds" under Section 150 of the Code ("Obligations") used to reimburse advances made for Capital Expenditures (as hereinafter defined) paid before the issuance of such Obligations may be deemed "spent" for purposes of Sections 103 and 141 to 150 of the Code and therefore, not further subject to any other requirements or restrictions under those sections of the Code; and WHEREAS, such Reimbursement Regulations require that an Issuer (as hereinafter defined) make a Declaration of Official Intent (as hereinafter defined) to reimburse any Capital Expenditure paid prior to the issuance of the Obligations intended to fund such Capital Expenditure and require that such Declaration of Official Intent be made nD later than sixty (60) days after payment of the Capital Expenditure and further require that any Reimbursement Allocation (as hereinafter defined) of the proceeds of such Obligations to reimburse such Capital Expenditures occur no later than eighteen (18) months after the later of the date the Capital Expenditure was paid or the date the property acquired with the Capital Expenditure was placed in service, except that any such Reimbursement Allocation must be made no later than three years after such Capital Expenditure was paid; and WHEREAS, the City of Paducah, Kentucky wishes to ensure compliance with the Reimbursement Regulations; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PADUCAH. KENTUCKY_ SECTION 1. Definitions. The following definitions apply to the terms used herein: "Allocation" means written evidence that proceeds of Obligations issued subsequent to the payment of a Capital Expenditure are to reimburse the Issuer for such payments. "To allocate" means to make such an allocation. "Capital Expenditure" means any expense for an item that is properly depreciable or amortizable or is otherwise treated as a capital expenditure for purposes of the Code, as well as any costs of issuing Reimbursement Bonds. "Declaration of Official intent" means a written declaration that the Issuer intends to fund Capital Expenditures with an issue of Reimbursement Bonds and reasonably expects to be reimbursed from the proceeds of such an issue. "Issuer", means the City of Paducah, Kentucky. "Reimbursement" means the restoration to the Issuer of money temporarily advanced from other fiends, including moneys borrowed from other sources, of the Issuer to pay for Capital Expenditures before the issuance of Obligations intended to fund such Capital Expenditures. "To reimburse" means to make such a restoration. "Reimbursement Bonds" means Obligations that are issued to reimburse the Issuer for Capital Expenditures, and for certain other expenses permitted by the Reimbursement Regulations, previously paid by or for the Issuer. "Reimbursement Regulations" means Treasury Regulation § 150-2 and any amendments thereto or superseding regulations, ,vhether in proposed, temporary or final form, as applicable, prescribing conditions under which the proceeds of Obligations may be allocated to reimburse the Issuer for Capital Expenditures and certain other expenses paid prior to the issuance of the Obligations such that the proceeds of such Obligations will be treated as "spent" for purposes of Sections 103 and 141 to 150 of the Code. SECTION 2. Declaration of Official Intent. (a) The Issuer declares that it reasonably expects that the Capital Expenditures described in Section (b), which were paid no earlier than sixty (60) days prior to the date hereof, or which will be paid prior to the issuance of any Obligations intended to fund such Capital Expenditures, will be reimbursed with the proceeds of Obligations, representing a borrowing by the Issuer in the maximum principal amount, for such Reimbursements, of $3,500,000; and (b) The Capital Expenditures to be reimbursed are for the renovation of the various Floodtivall Pump Plant Systems related expenses. SECTION 3. Reasonable Expectations. The Issuer does not expect any other funds (including the money advanced to make the Capital Expenditures that are to be reimbursed), to be reserved, allocated on a long-term basis, or otherwise set aside by the Issuer or any other entity, with respect to the Capital Expenditures for the purposes described in Section 2(b). SECTION 4. Severability. if any section, paragraph or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Resolution. SECTION 5, Open Meeting. It is found and determined that all formal actions of this City Commission of the Issuer concerning and relating to the adoption of this resolution were adopted in an open meeting of this City Commission of the Issuer; and that all deliberations of this City Commission of the Issuer and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with the law. SECTION 6. Effective Date, This Resolution shall take effect from and after its passage, as provided by law. The undersigned has been authorized by the City Comrtxssion of the Issuer to sign this resolution on behalf of the City Commission of the Issuer. Effective date: Attest: 2016 City Clerk CITY OF P %DUCAH, KENTUCKY Mayor Adopted by the Board of Commissioners, October 11, 2016 Recorded by Tammara S. Sanderson, October 11, 2016 lresoln\Reimbursement-Bond Floodwall Pumps 10-2016 CERTIFICATE 1, the undersigned City Clerk of the City of Paducah, Kentucky, certift- that the foregoing is a true copy of a Resolution adopted by the City of Paducah, Kentucky at a meeting of the City Commission held on the day of , 2016. I further certify that all actions taken in connection with the resolution were in compliance with the requirements of KRS 61.810, 61.815, 61.820 and 61.825, and that said resolution is now in full force and effect, all as appears from the official records of the City in my custody and under my control. Witness my hand as City Clerk of the City of Paducah, Kentucky this day of 52016. City Clerk p q paldaaay smw(l. M0II33oui11S 'Z * •oul `�aelnl apugayN I )an.ijasniau WJVaplSLJOZ SMHOM-0I'I9[Id 9NfH12INJ9N3 ld0A SQIR S IOZ pue 910Z �0£ aunt papug slea f, !oj sluawow)S letaueul3 sglom njem geonpud .t (0£b8-60-9IN a -do) uolslnlQ alseA� plloS aq1 !o3 jon1J, asrya-d lapeo-I Iuo13 auo !03 •out `xaeW apuga(nl glim luauzaaaSy £ (61b8-60-9102 Q210) aAIIQ UeAIlInS aU�eA100££ pUe OZZ£ uaaMlaq 1aa11S ddok 3o �ulsolo 13311S !od O"TI `saivadold S ay Z g1IM paaQ unelol?ni') 'Z (61 tS-60-9I OZ G-d0)1a311S , elO pue Iaa11S alqunls uaamlag Ia311S y,6Z quoN3o 3ulsolo Iaa1ls !o3 saluadoid ano10 uui-1 gjim paaQ wlelolln6 .I SlNjfvrlooa :palg pue pa,gooal aq splq pue sluawnaop 3upkollod aq1 Iegl anotu I 9lOZ `I I 'MOID0 CITY OF PADUCAH October 11, 2016 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. Date 911 McManus, Edward V. PLANNING - SECTION 8 McEwen, Lasica L CITY OF PAD UCAH PERSONNEL ACTIONS October 11, 2016 NEW HIRE - FULL-TIME (FIT) POSITION RATE 911 Director $32.931Hr Housing Specialist $18.271Hr NGSICS FLSA EFFECTIVE DATE NCS Ex October 20, 2016 NCS Non -Ex October 20, 2016 NEW HIRES - PART-TIME [PITIITEMPORARYISEASQNAL POSITION RATE NCS/CS FLSA EFFECTIVE DATE PARKS SERVICES Lesniewski, Lawrence Recreation Leader $11.0011 -Ir NCS Non -Ex October 6, 2016 TERMINATIONS - FULL-TIME iFITI POSITION REASON EFFECTIVE DATE EPW - MAINTENANCE Johnson, Brenda S Laborer Retirement September 30, 2016 PAYROLL ADJUST MENT SIT RANSFERSIPROMOTIONSlTEMPORARY ASSIGNMENTS PREVIOUS POSITION CURRENT POSITION NCSICS FLSA EFFECTIVE DATE AND BASE RATE or PAY AND BASE RATE OF PAY FIRE SUPPRESSION Hannan, Patrick Fire Captain Acting Asst Fire Chief 113 NCS Non -Ex August 4, 2016 $17.671Hr $17.721Hr PARKS SERVICES McVey, Mallory (Gentry) Recreation Specialist Recreation Specialist NCS Ex September 29, 2016 $16,451Hr $16.941Hr Kinne, Kaitlyn E Recreation Leader Recreation Leader NCS Nan -Ex October 13, 2016 $8.50/Hr $11.0011 -Ir Agenda Action Form Paducah City Commission Meeting Date: October 4, 2016 Short Title: Strawberry Hill Development final plat and ROW acceptance Ordinance ® Emergency E] Municipal Order ❑ Resolution ❑ Staff Work By: Stephen Ervin, Joshua P. Sommer Presentation By: Sheryl Chino Background Information: On September 19, 2016; the Paducah Planning Commission approved a Final Subdivision Plat for Tract 9 in the Strawberry Hill Development, The intent of fis plat is to accept the James Sanders Boulevard Right -of -Way, thereby creating tract 9e and 9d ler future development. The City of Paducah Engineering Department has received and approved a cashier's check in the amount of $80,000 for road construction surety. Funds Available Motion: Attachments: Account Name: NIA Account Number: NIA Planning Commission Resolution Cashier's Check Final Subdivision Plat of Tract 9 of the Strawberry Hill Development �Depa e — City Clerk 1�anager Finance Agenda Action Form Paducah City Commission Meeting Date: October 4, 2016 Short Title: Administrative Services and Stop Loss Insurance with Anthem Blue Cross Blue Shield ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution Motion Staff Work By: Missi Dotson, Steve Doolittle, Greg Carlton Presentation By: Martin Russell Background Information: Greg Carlton of Peel and Holland recommends that the city continue with Anthem Blue Cross Blue Shield for the 2017 plan year, effective January 1, 2017 as the City's Third Party Administrator (TPA) to provide claims administrative services related to the City's health insurance plan. Remaining with Anthem offers the best overall option for quality of plans, administrative services and competitive rates and factors. A summary of Anthem's administrative fees, rates and factors is attached. In addition, since January 1, 2011 the City of Paducah has purchased stop loss insurance with Anthem to protect the City's health insurance plan in the event of a catastrophic claim(s). It is recommended, for the 2017 plan year beginning on January 1, 2017, the Commission adopt an agreement i i th Anthem to purchase stop loss insurance which is set at a $175,000 maximuirt city liability per person (individual stop loss), Anthem assumes liability for all claims in excess of this amount, and $2,915,561.88 maximum city liability of total claims combined (aggregate stop loss limit), Anthem assumes liability for all claims in excess of the aggregate total up to $1,000,000. Premium rates are $86.52 per member per month for individual stop loss insurance, which is a decrease of 22.5% from last year, and $6.67 per member per month for aggregate stop loss insurance, which is a minimax increase of 3%. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods% Restored Downtowns Funds Available: Account Name: Health Insurance Administrative I 1")C,ii�e Account Number: 073-0208-542.20-01 n-nance Staff Recommendation: Authorize the Mayor to execute ASO agreement with Anthem Blue Cross Blue Shield for administrative seri ices and stop loss insurance. Attachments: ASO Department Head City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: October 4, 2016 Short Title: Strategic Health Risk Advisor and Strategic Benefit Placement Services Renewal with Peel and Holland. ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Missi Dotson, Steve Doolittle Presentation By: Martin Russell Background Information: The City has utilized the Health Risk Advisor services of Greg Carlton through Peel & Holland since July 1999 pertaining to issues regarding the administration, renewal, claim resolution, cost containment and bidding process of the City's health insurance plan. During this time the City has received exceptional service from Mr. Carlton. The City will pay Peel and Holland $76,900 for the 2017 years' service. This fee is payable in four equal installments of $19,225 to be billed quarterly. The total includes a $70,000 advisor fee and includes the use of data analytics via Acclaim Health Analytics and NavMD Design ISO with customized reporting and care management integration, that provides data analytics that are critical to the success of the Edumedics layer of Health Coaching that was added in 2014. In addition, there is use of Compliance Dashboard which is needed to stay in line with the changing laws related to ACA and other employer reporting of health information. This total. dollar amount remains flat to last year. There will be an additional fee of $200 per hour subject to a minimum retainer of $5,000 for services requested by the City or the City's legal counsel for issues that arise in connection with employer and employee bargaining, legal matters, disputes, or other similar issues. The services provided by Greg Carlton will continue effective January 1, 2017. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: Insurance Claims � l4 Account Number: 07302085422307 11nanCe Staff Recommendation: Authorize the Mayor to execute a contract between the City of Paducah and Peel & Holland pertaining to the administration of the City's health insurance. Attachments: Strategic Health Risk Advisor and Strategic Benefit Placement Services Renewal Agreement 1 ne�nt/Head I City ClerkCi y Maw nag Agenda Action Form Paducah City Commission Meeting Date: October 4, 2016 Short Title: Anthem Blue Cross Blue Shield Administrative Services Ordinance H Emergency ❑ Municipal Order ❑ Resolution ❑Motion ❑ Staff Work By: Missi Dotson, Steve Doolittle, Greg Carlton Presentation By: Martin Russell Background Information: Greg Carlton of Peel & Holland presented an overview to the City's Insurance Committee on October 4, 2016 outlining the City's current health plan costs and 2017 predictions. Greg Carlton and City staff recommends that the Mayor and Commissioners execute an agreement between the City of Paducah and Anthem Blue Cross Blue Shield effective January 1, 2017 to continue as the City's Third Party Administrator (TPA) to provide claims administrative services related to the City's health insurance plan. Remaining with Anthem offers the best overall option for duality of plans, administrative services, and competitive rates and factors. This agreement reflects the City's action to keep the City's health insurance plan TPA as Anthem Blue Cross Blue Shield effective January 1, 2017. A summary of Anthem's administrative fees, rates and factors is attached. Administrative rate paid to Anthem is $42.03 per member, per month, which is a decrease of 0.40% from last year. Goal:❑ Strong Economy® Quality Services❑ Vital Neighborhoods[:] Restored Downtowns Funds Available: Account Name: Health Insurance Fund rl�f 1l Account Number: 073-0208-542.20-01 m nce Staff Recommendation: Authorize the Mayor to execute an agreement between the City of Paducah and Anthem Blue Cross Blue Shield to provide administrative services related to the City's health insurance plan effective for the plan year beginning January 1, 2017. Attachments: Anthem Blue Cross Blue Shield Administrative Services Proposal. !SLT:�7 C�l Department Head City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: October H, , 2016 Short Title: Purchase of One Side Arm Loading Truck to be used by the EPW- Solid Waste Division ®Ordinance ❑ Emergency ❑ iVlunicipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Dena Alexander, EPW Admin Asst. III Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On September 1, 2016 sealed written bids were opened for the purchase of one Side Loading Refuse truck to be used by the EPW-Solid Waste Division. Two responsive bids were received, with McBride Mack Inc. submitting the lowest evaluated bid in the amount of $250,620.00. The estimated time for delivery of the new truck will be 45 days after contract execution. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns �b Funds Available: Account Name: Solid Waste Residential Account Number: 050-2209-53 1-4007 lance LA Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Mayor to execute a contract with McBride Mack Inc. for the purchase of one Side Arm Loading Refuse Truck for use by the EPW Solid Waste Division in the total amount of $250.620.00. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract ORDINANCE NO, 2016 -10 - ANT ORDINANCE ACCEPTING THE BID OF Mc3RIDE MACK, INC., FOR SALE TO THE CITY OF ONE, NEW 2017 SIDE ARM LOADING REFUSE COLLECTION TRUCK FOR USE BY THE SOLID WASTE DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bice of McBride Mack, Inc., in the amount of $250,620.00, for sale to the City of one, new 2017 side arm loading refuse collection truck, for use by the Solid Waste Division, said bid being in subsfaritial compliance with bid specifications, and as contained in the bid of McBride Mack, Inc., of September 1, 2016. SECTION 2. The Mayor is hereby authorized to execute a contract with McBride Mack, Inc., for the purchase of one, new 2017 side arm loading refuse truck, authorized in Section I above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to tine Solid Waste Residential account number 050-2209-531-4007. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424, ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, October 11, 2016 Adopted by the Board of Commissioners, October 18, 2016 Recorded by Tammara S. Sanderson, City Clerk, October Published by The Paducah Sun, ord',p%vorksltruck-refuse (side arm loading) 10-2016 18, 2016 Mayor CCSCC AGREEMEPJ Page i of 1 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE ONE (1) SIDE ARM REFUSE TRUCK THIS AGREEMENT, made this day of , 20_ by and between the CITY OF PADUCAH, hereinafter called the OWNER, and MCBRIDE MACK SALES INC. hereinafter called the VENDOR, for the consideration hereinafter named, agrees as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide One Side Arm Refuse Truck to be used by the Engineering -Public Works Department, Solid Waste Collection System in full compliance with the Bid Proposal Dated August 30,2016 and with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Conti -act and to fully complete the delivery of the aforementioned Vehicle(s) within 45 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Vendor the following; subject to additions and deductions provided therein: Two Hundred Fifty Thousand Six Hundred Twenty Dollars and Zero Cents ($250,620.00) as quoted in the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on by Ordinance # ARTICLE 4. PAYMENTS The Owner will make Payment in full upon satisfactory delivery in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein. ARTICLE 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 6. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. VENDOR CITY OF PADUCAH, KENTUCKY BY BY TITLE Gayle Kaler, Mayor ADDRESS: ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 _ 5 X 0 0 � � / 0 0 � / n § n 0 m 9 g 9» / 9 9 x ( 2 > 0 & e m / 77 / \ & \ & � ) q } / / : \ o a)\ \ 03) m E\ \ \ / o / CL 2 } e ± \ / 0 \ , / \ 4 j / \ / / 0 \ m / \ / / f = @ / > 0 § � 0 ƒ / / § ¥ m c $ o f = ƒ m o n \0X _ / \ ig % d/ 9�2m= 0 0 = on. n. _2 9arL �° 2fw ° eo-3 / S° \ < 0) o _\® CD � \*:T/ Q yzoc— - m/ ®a a \ S\\CL `ƒ ±_ _ B 0 A q m \ { \